Manuals for This Machine...............................................................................................................................12
How to Read This Manual...............................................................................................................................15
Names of Major Items.................................................................................................................................15
About IP Address.........................................................................................................................................16
Laws and Regulations......................................................................................................................................17
List of Option.....................................................................................................................................................20
Using Manuals.................................................................................................................................................21
Installing Manuals on Your Computer.......................................................................................................21
Using the Machine as a Printer...................................................................................................................24
Using the Machine as a Copier..................................................................................................................26
Using the Machine as a Scanner...............................................................................................................29
Using the Machine as a Fax Machine.......................................................................................................33
Guide to Components......................................................................................................................................36
Exterior: Front View (Type 2 model)...........................................................................................................36
Exterior: Front View (Type 1 model)...........................................................................................................37
Control Panel................................................................................................................................................39
2. Getting Started
Installing the Machine......................................................................................................................................43
Where to Put the Machine..........................................................................................................................43
Turning the Power on...................................................................................................................................55
Connecting the Machine.................................................................................................................................66
Connecting with a Computer Using a USB Cable....................................................................................66
Connecting with a Network Cable.............................................................................................................66
Connecting to a Telephone Line.................................................................................................................67
Configuring the Machine.................................................................................................................................70
Configuring the IPv4 Address Settings.......................................................................................................70
Configuring the IPv6 Address Settings.......................................................................................................72
Configuring the Ethernet Speed..................................................................................................................75
Installing the Paper Feed Unit (Tray 2).......................................................................................................81
Paper and Other Media..................................................................................................................................84
Supported Paper for Each Tray..................................................................................................................84
Specifications of Paper Types.....................................................................................................................86
Unsupported Types of Paper......................................................................................................................93
Paper Storage Precautions..........................................................................................................................94
Loading Paper in Tray 1..............................................................................................................................96
Loading Paper in Tray 2...........................................................................................................................105
Loading Paper in the Bypass Tray............................................................................................................108
About Originals.........................................................................................................................................117
Mac OS X 10.3.........................................................................................................................................132
Mac OS X 10.4.........................................................................................................................................132
Mac OS X 10.5/10.6..............................................................................................................................132
Accessing the Printer Properties....................................................................................................................134
Accessing the Printer Properties from the [Devices and Printers] Window...........................................134
Accessing the Printer Properties from an Application.............................................................................134
Basic Operation in Printer Mode..................................................................................................................136
If a Paper Mismatch Occurs.....................................................................................................................136
Canceling a Print Job................................................................................................................................137
Storing a Locked Print file.........................................................................................................................139
Printing a Locked Print file.........................................................................................................................140
Deleting a Locked Print file.......................................................................................................................141
Checking which Locked Print File Jobs Have Been Canceled...............................................................142
Using Various Print Functions........................................................................................................................147
The Screen in Copier Mode.........................................................................................................................151
Basic Operation in Copier Mode.................................................................................................................153
Canceling a Copy.....................................................................................................................................155
Making Enlarged or Reduced Copies.........................................................................................................156
Combining Pages and Making 2-sided Copies..........................................................................................158
Copying Both Sides of an ID Card onto One Side of Paper.....................................................................167
Making 2-sided Copies Manually (Type 1 model)....................................................................................169
Scanning Using the Control Panel................................................................................................................183
Basic Operation for Scan to E-mail/FTP/Folder....................................................................................183
Basic Operation for Scan to USB.............................................................................................................188
Specifying the Scan Settings.....................................................................................................................191
Scanning from a Computer...........................................................................................................................195
Basic Operation for TWAIN Scanning....................................................................................................195
6. Using the Fax Function
The Screen in Fax Mode...............................................................................................................................199
Setting the Date and Time.............................................................................................................................201
Registering Fax Destinations Using the Control Panel............................................................................203
Registering Fax Destinations Using Web Image Monitor......................................................................206
Sending a Fax................................................................................................................................................209
Receiving a Fax..............................................................................................................................................240
Receiving an Internet Fax..........................................................................................................................243
Forwarding or Storing Faxes in Memory................................................................................................244
Printing Out Faxes Stored in Memory......................................................................................................246
Receiving or Rejecting Faxes from Special Senders...............................................................................248
When the Machine Prints a Power Failure Report......................................................................................250
7. Configuring the Machine Using the Control Panel
Basic Operation Using the Menu Screen....................................................................................................251
Menu Chart....................................................................................................................................................253
Fax Address Book Settings............................................................................................................................277
Registering Fax Destinations in Fax Quick Dial/Speed Dial.................................................................277
Fax Address Book Parameters.................................................................................................................277
System Settings...............................................................................................................................................279
Changing System Settings........................................................................................................................279
System Setting Parameters........................................................................................................................279
Printing the Configuration Page................................................................................................................291
Types of Lists/Reports...............................................................................................................................291
Reading the Configuration Page..............................................................................................................292
5
Reading the Fax Journal...........................................................................................................................295
Reading the TX/RX Standby File List........................................................................................................296
Reading the Scanner Journal....................................................................................................................297
8. Configuring the Machine Using Web Image Monitor
Using Web Image Monitor...........................................................................................................................309
Displaying Top Page.....................................................................................................................................311
Changing the Interface Language...........................................................................................................312
Checking the System Information.................................................................................................................313
Checking the Status Information...............................................................................................................313
Checking the Counter Information...........................................................................................................314
Checking the Machine Information..........................................................................................................316
Configuring the System Settings...................................................................................................................317
Configuring the Sound Volume................................................................................................................317
Configuring the Paper Settings.................................................................................................................318
Specifying the Size of Paper for Printing Copies....................................................................................320
Configuring the Fax Settings.....................................................................................................................320
Specifying the Priority Tray.......................................................................................................................323
Configuring the Toner Saving Setting......................................................................................................324
Configuring the I/O Timeout Settings......................................................................................................325
Configuring the Shortcut to Function Key Settings..................................................................................325
Registering Fax Special Senders..................................................................................................................328
Restricting Machine Functions According to User.......................................................................................329
Configuring the Network Settings................................................................................................................330
Checking the Network Status...................................................................................................................330
Configuring the IPv6 Settings...................................................................................................................331
Configuring the Network Application Settings.......................................................................................332
6
Configuring the DNS Settings..................................................................................................................333
Configuring the Auto E-mail Notification Settings..................................................................................334
Configuring the SNMP Settings...............................................................................................................335
Configuring the SMTP Settings.................................................................................................................337
Configuring the POP3 Settings.................................................................................................................338
Configuring the Internet Fax Settings.......................................................................................................339
Configuring the LDAP Server Settings..........................................................................................................341
Configuring the LDAP Authentication Settings.........................................................................................341
Programming/Changing/Deleting the LDAP Server.............................................................................341
Configuring the IPsec Settings.......................................................................................................................345
Configuring the IPsec Global Settings.....................................................................................................345
Configuring the IPsec Policy.....................................................................................................................346
Common Problems.........................................................................................................................................362
Paper Feed Problems.....................................................................................................................................363
Error and Status Messages on the Screen...................................................................................................399
Replacing the Print Cartridge........................................................................................................................409
Cautions to Take When Cleaning............................................................................................................415
Cleaning the Friction Pad and Paper Feed Roller...................................................................................416
Cleaning the Exposure Glass...................................................................................................................418
Cleaning the ARDF or ADF.......................................................................................................................419
Moving the Machine.....................................................................................................................................420
Moving over a Short Distance..................................................................................................................421
Moving over a Long Distance..................................................................................................................421
If the Machine is Not Going to Be Used for a Long Time..........................................................................424
Preparing the Machine for a Long Period of Inactivity...........................................................................424
Using the Machine Again After It Has Been Inactive for a Long Period...............................................426
Where to Inquire............................................................................................................................................429
Functions and Network Settings Available in an IPv6 Environment..........................................................431
Available Functions...................................................................................................................................431
Transmission Using IPsec...............................................................................................................................433
Encryption and Authentication by IPsec..................................................................................................433
Specifying IPsec Settings on the Computer.............................................................................................436
Enabling and Disabling IPsec Using the Control Panel..........................................................................438
Using the LDAP Authentication and Address Search Functions.................................................................439
Programming the LDAP Server.................................................................................................................440
8
When LDAP Authentication is Specified..................................................................................................444
Specifying the LDAP Address Search Conditions...................................................................................446
Specifications of the Machine......................................................................................................................449
General Function Specifications..............................................................................................................449
Printer Function Specifications..................................................................................................................451
Copier Function Specifications.................................................................................................................452
Scanner Function Specifications...............................................................................................................452
Fax Function Specifications......................................................................................................................454
Specifications of Options..............................................................................................................................457
Paper Feed Unit TK1080..........................................................................................................................457
This chapter provides basic information about the product and this manual.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
11
1. Guide to the Machine
Manuals for This Machine
Several manuals are provided with this machine. Select the manual that contains the information you
require.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
• Adobe® Acrobat® Reader®/Adobe Reader must be installed in order to view the manuals as PDF
files.
• A Web browser must be installed in order to view the HTML manuals.
Safety Information
Provides information on safe usage of this machine.
To avoid injury and prevent damage to the machine, be sure to read this.
Quick Installation Guide
Contains procedures for removing the machine from its box and connecting it to a computer.
Initial Guide for Scanner and Fax
Provides installation and operation procedures for the machine's scanner and fax functions. Details
about these functions that are not included in this manual are provided in User Guide.
User Guide
Provides information about general operation and covers the topics listed below.
• Installing options
• Suitable paper types
• Procedures to use the printer, copier, scanner, and fax functions
• Configuring the machine
• Troubleshooting problems and fixing paper jams
• Replacing consumables
• Checking the status of the machine using Web Image Monitor
• Information about maintenance
This manual is stored in the manual CD-ROM supplied with the machine.
Quick Guide
Provides information about troubleshooting and basic operations for making photocopies,
scanning, and sending faxes.
This manual is stored in the manual CD-ROM supplied with the machine.
12
Manuals for This Machine
Driver Installation Guide
Contains procedures for installing the printer drivers (PCL6 and PostScript 3) and scanner driver
(TWAIN).
This manual is stored in the driver CD-ROM supplied with the machine.
13
1. Guide to the Machine
Notice
Important
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages
as a result of handling or operating the machine.
For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
14
How to Read This Manual
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
(mainly Europe and Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see p.18 "Model-Specific
Information".
Names of Major Items
Major items of this machine are referred to as follows in this manual:
• Auto Document Feeder (Auto Reverse Scanning) ARDF
• Auto Document Feeder (1 Side Scanning) ADF
Notes
Contents of this manual are subject to change without prior notice.
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
15
1. Guide to the Machine
About IP Address
In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.
16
Laws and Regulations
Laws and Regulations
Legal Prohibition
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing
certain items, consult with your legal advisor.
17
CMF003
1. Guide to the Machine
Model-Specific Information
This section explains how you can identify the model type and region of your machine.
This machine comes in two models which vary in what type of auto document feeder (ADF) they are
equipped with: ADF (capable of 1 Side Scanning) or ARDF (capable of Auto Reverse Scanning).
When describing procedures that are model-specific, this manual refers to the different machine models
as Type 1 or Type 2. The following table describes the model types.
Model types
Model typeModel nameType of ADF
Type 1SP 3500SFADF
Type 2SP 3510SFARDF
Furthermore, there is a label on the right side of the machine, located in the position shown below. The
label contains details that identify the region your machine belongs to. Read the label.
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -22, -27
• 220-240V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 120 V
18
Model-Specific Information
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
19
1. Guide to the Machine
List of Option
This section provides a list of option for this machine, and how it is referred to as in this manual.
Option ListReferred to as
Paper Feed Unit TK1080Paper feed unit
• For details about the specifications of this option, see p.457 "Specifications of Options".
20
Using Manuals
Using Manuals
Be sure to read this section before any other part of this manual.
• This manual uses procedures based on Windows 7 as an example, unless otherwise specified.
Procedures and screens might vary depending on the operating system you are using.
Installing Manuals on Your Computer
The manual CD-ROM provided with the machine contains manuals in HTML format and PDF. Follow the
instructions below to install it.
• System requirements for installing the HTML manual:
• Operating system: Windows XP/Vista/7, Windows Server 2003/2003 R2/2008/2008
R2
• Minimum display resolution: 800 × 600 pixels
• Recommended browsers for viewing the HTML manual:
• Internet Explorer 6 or later
• Firefox 3.5 or later
• Safari 4.0 or later
• Applications for viewing the PDF manuals:
• Adobe Acrobat Reader or Adobe Reader
• The following procedure is based on Windows 7 as an example. If you are using another
operating system, the procedure might vary slightly.
1. Quit all applications currently running.
2. Insert the manual CD-ROM into the CD-ROM drive.
If you are using a computer running a Macintosh operating system, open “Manuals.htm” from the
CD-ROM root directory.
3. Select a language for the interface, and then click [OK].
4. Click [Install manuals].
5. Follow the instructions on the screen to complete the installation.
6. Click [Finish] when the installation is completed.
7. Click [Exit].
21
1. Guide to the Machine
• If you are using a computer running a Windows operating system, the CD-ROM opens
automatically. However, AutoRun may not work under certain operating system settings. If this is
the case, launch “setup.exe” from the CD-ROM root directory.
Opening Manuals
This section describes how to open the manuals. There are three ways to view the manuals.
Opening from the desktop icon
Follow the procedure below to open the manuals from the desktop icon.
1. Double-click the manual icon on your desktop.
The manual opens.
Opening from the [Start] menu
Follow the procedure below to open the manual from the [Start] menu.
• The following procedure is based on Windows 7 as an example. If you are using another
operating system, the procedure might vary slightly.
1. On the [Start] menu, point to [All Programs], point to [Product Name], and then click
[Manual Name].
The manual opens.
• The menu options may appear differently, depending on the options chosen during installation.
Opening from the CD-ROM
Follow the procedure below to open the manual from the CD-ROM.
22
• The following procedure is based on Windows 7 as an example. If you are using another
operating system, the procedure might vary slightly.
Using Manuals
1. Insert the manual CD-ROM into the CD-ROM drive.
If you are using a computer running a Macintosh operating system, open "Manuals.htm" from the
CD-ROM root directory.
2. Select a language for the interface, and then click [OK].
3. Click [Read HTML manuals] or [Read PDF manuals], and then select the manual you want
to read.
The manual opens.
• If you are using a computer running a Windows operating system, the CD-ROM opens
automatically. However, AutoRun may not work under certain operating system settings. If this is
the case, launch “setup.exe” from the CD-ROM root directory.
Removing Manuals from Your Computer
Follow the procedure below to remove manuals from your computer.
• The following procedure is based on Windows 7 as an example. If you are using another
operating system, the procedure might vary slightly.
1. On the [Start] menu, point to [All Programs], point to [Product Name], and then click
[Uninstall].
2. Follow the instructions to remove the manual.
3. Click [Finish].
• The menu options may appear differently, depending on the options chosen during installation.
23
CMF004
1. Guide to the Machine
Feature Highlights
This section provides information about basic usage and some useful functions of the machine.
• Certain functions require special machine configuration.
• This machine is compatible with certain other network environments and operating systems in
addition to Windows and Mac OS X. For details, contact your sales or service representative, or
visit the product Web site.
Using the Machine as a Printer
To use this machine as a printer, two types of connection methods are available:
• USB connection
• Network connection
Connecting via USB
You can connect this machine directly to a computer using a USB cable.
Preparation for printing via USB
To use this machine as a printer via USB connection:
1. Connect the machine to a computer using a USB cable, and install the printer driver on the
computer.
For details, see p.66 "Connecting with a Computer Using a USB Cable" and the instructions
provided on the driver CD-ROM.
Connecting via a network
You can connect this machine to a network and use it as a network printer.
24
CMF005
Preparation for printing via a network
CMF006
To use this machine as a printer via network connection:
1. Connect the machine to a network.
For details, see p.66 "Connecting with a Network Cable".
2. Specify the network settings, such as the machine's IP address.
For details, see p.70 "Configuring the Machine".
3. Install the printer driver on a computer.
Feature Highlights
For details, see the instructions provided on the driver CD-ROM.
Printing confidential documents
If you use the Locked Print function, you can password protect your print job.
This means that your job is printed only after you enter the password using the machine's control panel.
This function prevents unauthorized users seeing sensitive documents at the printer.
• This function is only available when using the PCL6 printer driver, and printing from a computer
running a Windows operating system.
25
CES103
1. Guide to the Machine
Printing confidential documents
1. Use the printer driver to send a print job as a Locked Print file from a computer.
For details, see p.139 "Storing a Locked Print file".
2. Enter the password using the control panel to print the file.
For details, see p.140 "Printing a Locked Print file".
Using the Machine as a Copier
This section describes some useful functions of this machine when used as a copier.
Making enlarged or reduced copies
This machine has preset ratios for scaling originals, to make it easy to convert documents between
different standard sizes.
Preparation for making enlarged or reduced copies
To always enlarge or reduce copies:
1. Configure the machine's default [Reduce/Enlarge] setting.
For details, see p.257 "Copy Settings".
To use this function for the current job only:
1. Configure the setting using the [Reduce/Enlarge] key before starting the current job.
For details, see p.156 "Making Enlarged or Reduced Copies".
Making combined copies and 2-sided copies
You can combine multiple pages (2 or 4 pages) of an original onto a single page. Also, with the Type 2
model, you can scan 2-sided originals and make 2-sided copies.
26
PortraitLandscape
OriginalCopy
CMF250
PortraitLandscape
OriginalCopy
CMF261
Top to TopTop to Bottom
Top to TopTop to Bottom
Feature Highlights
• This function is only available when the original is set in the ARDF or ADF, not when it is set on the
exposure glass.
Example of combined copying
Example of 2-sided copying
27
CES165
1. Guide to the Machine
You can either set this machine to always make combined/2-sided copies, or use this function only
when necessary.
Preparation for making combined/2-sided copies
To always make combined/2-sided copies:
1. Configure the machine's default [Duplex/Combine] setting.
For details, see p.257 "Copy Settings".
To use this function for the current job only:
1. Configure the setting by pressing [Dup/Comb] before starting the current job.
For details, see p.158 "Combining Pages and Making 2-sided Copies".
• You can make 2-sided copies manually with the Type 1 model.
• For details about how to make 2-sided copies using the Type 1 model, see p.169 "Making 2sided Copies Manually (Type 1 model)".
Copying both sides of an ID card onto one side of paper
You can copy the front and back sides of an ID card, or other small document, onto one side of a sheet
of paper.
• This function is only available when the original is set on the exposure glass, not when it is set in the
ARDF or ADF.
You can either set this machine to always make photocopies in ID card copy mode, or use this function
only when necessary.
Preparation for copying an ID card
To always make photocopies in ID card copy mode:
1. Configure the machine's default [Reduce/Enlarge] setting.
For details, see p.257 "Copy Settings".
28
To use this function for the current job only:
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