Ricoh SP 330SFN operation manual

For safe and correct use, be sure to read Safety Information before
using the machine.

Appendix

Configuring Network Settings Using OS X

Troubleshooting

Maintaining the Machine

Configuring the Machine Using Utilities

Configuring the Machine Using the Control
Panel

Sending and Receiving a Fax

Scanning Originals

Copying Originals

Printing Documents

Paper Specifications and Adding Paper

Guide to the Machine

User’s Guide

TABLE OF CONTENTS

How to Find Information about Operations and Troubleshooting...............................................................12

Operating Manual (Printed)....................................................................................................................... 12

Operating Manual (Digital Format)........................................................................................................... 12

How to Read This Manual...............................................................................................................................14

Introduction...................................................................................................................................................14

Symbols Used in This Manual.....................................................................................................................14

Model-Specific Information........................................................................................................................ 14

Disclaimer.....................................................................................................................................................15

Notes............................................................................................................................................................ 15

Note to Administrator.................................................................................................................................. 16

List of Option................................................................................................................................................ 16

About IP Address......................................................................................................................................... 17

1. Guide to the Machine

Guide to Components......................................................................................................................................19

Exterior..........................................................................................................................................................19

Interior...........................................................................................................................................................21

Control Panel (When Using the Touch Panel Model)...............................................................................22

Control Panel (When Using the Four-line LCD Panel Model)..................................................................24

Installing Option...............................................................................................................................................26

Attaching Paper Feed Unit.......................................................................................................................... 26

Installing the Wireless LAN option............................................................................................................. 27

How to Use the [Home] Screen (When Using the Touch Panel Model)..................................................... 30

Displaying the [Home] Screen (When Using the Touch Panel Model)...................................................30

How to Use the [Home] Screen (When Using the Touch Panel Model).................................................30

Customizing the [Home] Screen (When Using the Touch Panel Model).................................................... 33

How to Customize the [Home] Screen (When Using the Touch Panel Model)......................................33

Adding to the [Home] Screen Shortcuts to Favorite Items (When Using the Touch Panel Model)....... 33

Changing the Order of Icons on the [Home] Screen (When Using the Touch Panel Model)...............34

Deleting an Icon on the [Home] Screen (When Using the Touch Panel Model)....................................34

Registering Frequently Used Functions (When Using the Touch Panel Model).......................................... 35

Registering Functions in a Favorite Item (When Using the Touch Panel Model).................................... 35

Recalling a Favorite Item (When Using the Touch Panel Model)............................................................36

Deleting a Favorite Item (When Using the Touch Panel Model)..............................................................37

1

Displaying Frequently Used Modes Preferentially (When Using the Touch Panel Model)....................... 38

Changing Operation Modes (When Using the Four-line LCD Panel Model).............................................39

Multi-access......................................................................................................................................................40

About Operation Tools.................................................................................................................................... 42

Assigning a Setting to the Shortcut Key (When Using the Four-line LCD Panel Model)............................ 44

Assigning a Setting Using the Control Panel (When Using the Four-line LCD Panel Model)................44

Assigning a Setting Using Web Image Monitor (When Using the Four-line LCD Panel Model)..........44

Accessing the Function Assigned to the Shortcut Key (When Using the Four-line LCD Panel Model)......

.......................................................................................................................................................................45

Entering Characters (When Using the Touch Panel Model).........................................................................46

Character Entry Display (When Using the Touch Panel Model)............................................................. 46

Available Characters (When Using the Touch Panel Model)..................................................................47

Entering Text (When Using the Touch Panel Model)................................................................................ 47

Entering Characters (When Using the Four-line LCD Panel Model)............................................................49

Using Application for Smart Devices..............................................................................................................50

Connecting a Smart Device to the Machine Using NFC.............................................................................. 52

Writing the Machine's Information to NFC with a Smart Device.............................................................52

Using the Application on a Smart Device by Using NFC.........................................................................53

2. Paper Specifications and Adding Paper

Workflow for Loading Paper and Configuring Paper Sizes and Types...................................................... 55

Loading Paper.................................................................................................................................................. 56

Loading Paper into Tray1 and 2................................................................................................................ 56

Loading Paper into Bypass Tray................................................................................................................. 60

Loading Envelopes.......................................................................................................................................61

Specifying Paper Type and Paper Size Using the Control Panel.................................................................64

Specifying the Paper Type.......................................................................................................................... 64

Specifying the Standard Paper Size...........................................................................................................66

Specifying a Custom Paper Size................................................................................................................ 67

Specifying Paper Type and Paper Size Using Smart Organizing Monitor.................................................69

Specifying a Custom Paper Size................................................................................................................ 70

Specifying Paper Type and Paper Size Using Web Image Monitor...........................................................71

Specifying a Custom Paper Size................................................................................................................ 71

Specifying Paper Type and Paper Size Using the Printer Driver..................................................................72

2

When Using Windows................................................................................................................................ 72

When Using OS X........................................................................................................................................73

Supported Paper.............................................................................................................................................. 74

Specifications of Paper Types.....................................................................................................................77

Non-Recommended Paper Types.............................................................................................................. 84

Paper Storage.............................................................................................................................................. 85

Print Area......................................................................................................................................................85

Placing Originals..............................................................................................................................................89

Placing Originals on the Exposure Glass...................................................................................................89

Placing Originals in the Auto Document Feeder....................................................................................... 89

About Originals............................................................................................................................................90

3. Printing Documents

What You Can Do with the Printer Function...................................................................................................93

Configuring Option Settings for the Printer.................................................................................................... 94

Conditions for Bidirectional Communication.............................................................................................94

If Bidirectional Communication is Disabled............................................................................................... 94

Displaying the Printing Preferences Dialog Box.............................................................................................96

Displaying the Printing Preferences Dialog Box from the [Start] Menu................................................... 96

Displaying the Printing Preferences Dialog Box in an Application.......................................................... 96

Basic Operation of Printing............................................................................................................................. 98

If a Paper Mismatch Occurs....................................................................................................................... 99

Canceling a Print Job................................................................................................................................ 100

Printing Confidential Documents...................................................................................................................102

Storing a Locked Print file......................................................................................................................... 102

Printing a Locked Print file......................................................................................................................... 103

Deleting a Locked Print file....................................................................................................................... 105

Printing with Mopria...................................................................................................................................... 107

Using Various Print Functions........................................................................................................................ 108

Print Quality Functions...............................................................................................................................108

Print Output Functions................................................................................................................................109

4. Copying Originals

What You Can Do with the Copier Function............................................................................................... 111

Copier Mode Screen.................................................................................................................................... 112

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Basic Operation of Copying.........................................................................................................................114

Canceling a Copy.....................................................................................................................................116

Making Enlarged or Reduced Copies......................................................................................................... 118

Specifying Reduce/Enlarge.....................................................................................................................119

Copying Single-Sided Originals with 2-Sided and Combined Printing....................................................121

Specifying Combined and 2-sided Copies.............................................................................................124

Copying 2-Sided Originals with 2-Sided and Combined Printing............................................................126

Duplex Copying Using the ADF............................................................................................................... 127

Duplex Copying Manually Using the Exposure Glass...........................................................................129

Copying an ID Card......................................................................................................................................131

Specifying Scan Settings for Copying..........................................................................................................135

Adjusting Image Density........................................................................................................................... 135

Selecting the Document Type According to Original.............................................................................136

5. Scanning Originals

What You Can Do with the Scanner Function.............................................................................................139

Scanner Mode Screen.................................................................................................................................. 140

Registering Scan Destinations.......................................................................................................................142

Modifying Scan Destinations....................................................................................................................148

Deleting Scan Destinations....................................................................................................................... 148

Basic Operation of Scan to Folder...............................................................................................................150

Printing the Check Sheet.......................................................................................................................150

Confirming the User Name and Computer Name.............................................................................151

Creating a Shared Folder on a Computer..........................................................................................153

Specifying Access Privileges for the Created Shared Folder............................................................ 155

Registering a Shared Folder in the Machine's Address Book........................................................... 155

Send Scanned Files to a Shared Folder..............................................................................................156

Basic Operation of Scan to E-mail...............................................................................................................160

Configuring SMTP and DNS Settings..................................................................................................160

Registering Destination E-mail Addresses to the Address Book........................................................ 161

Sending Scanned Files by E-mail........................................................................................................ 161

Basic Operation of Scan to FTP....................................................................................................................165

Configuring FTP Server Settings...........................................................................................................165

Sending Scanned Files to an FTP Server.............................................................................................165

4

Specifying the Scan Destination Using [Resend] (When Using the Touch Panel Model)........................169

Basic Procedures for Saving Scan Files on a USB Flash Memory Device................................................ 170

Scanning from Smart Organizing Monitor..................................................................................................175

Scanner Settings You Can Configure for Smart Organizing Monitor.................................................. 176

Basic Operation for TWAIN Scanning........................................................................................................179

Using TWAIN scanner..............................................................................................................................179

TWAIN scanning.......................................................................................................................................179

Settings you can configure in the TWAIN dialog box........................................................................... 180

Basic Operation for WIA Scanning............................................................................................................. 182

Basic Operation for ICA Scanning...............................................................................................................183

Installing the ICA Driver............................................................................................................................ 183

Using ICA Scanner....................................................................................................................................183

ICA Scanning.............................................................................................................................................183

Settings you can configure in the ICA dialog box..................................................................................184

About SANE Scanning..................................................................................................................................186

Specifying Scan Settings for Scanning........................................................................................................ 187

Specifying the Scanning Size According to the Size of the Original....................................................187

Adjusting Image Density........................................................................................................................... 188

Specifying Resolution................................................................................................................................190

6. Sending and Receiving a Fax

What You Can Do with the Fax Function.....................................................................................................193

Fax Setting Workflows.................................................................................................................................. 194

Fax Mode Screen.......................................................................................................................................... 196

Registering Fax Destinations......................................................................................................................... 198

Registering Fax Destinations Using the Control Panel............................................................................198

Registering Fax Destinations Using Web Image Monitor...................................................................... 200

Preventing Transmission to the Wrong Destination.................................................................................202

Sending a Fax................................................................................................................................................203

Selecting Transmission Mode...................................................................................................................203

Basic Operation for Sending a Fax......................................................................................................... 204

Canceling a Transmission......................................................................................................................... 207

Specifying the Fax Destination................................................................................................................. 209

Useful Sending Functions..........................................................................................................................212

5

Specifying Scan Settings for Faxing........................................................................................................ 215

Using the Fax Function from a Computer (LAN-Fax)..................................................................................217

Basic Operation for Sending Faxes from a Computer...........................................................................217

Configuring Transmission Settings............................................................................................................219

Configuring the LAN-Fax Address Book................................................................................................. 219

Editing a Fax Cover Sheet........................................................................................................................ 222

Receiving a Fax..............................................................................................................................................223

Selecting Reception Mode....................................................................................................................... 223

Forwarding or Storing Faxes in Memory................................................................................................ 227

Receiving or Rejecting Faxes from Special Senders...............................................................................231

Lists/Reports Related to Fax......................................................................................................................... 234

7. Configuring the Machine Using the Control Panel

Basic Operation.............................................................................................................................................235

Menu Chart.................................................................................................................................................... 237

Copier Features Settings (When Using the Touch Panel Model)...............................................................239

Scanner Features Settings (When Using the Touch Panel Model)............................................................ 244

Fax Features Settings (When Using the Touch Panel Model).................................................................... 247

Address Book Settings (When Using the Touch Panel Model)..................................................................255

System Settings (When Using the Touch Panel Model)..............................................................................256

Printer Features Settings (When Using the Touch Panel Model)................................................................262

Paper Settings (When Using the Touch Panel Model)................................................................................266

Administrator Tools Settings (When Using the Touch Panel Model)......................................................... 271

Printing Lists/Reports (When Using the Touch Panel Model).................................................................... 279

Printing the Configuration Page (When Using the Touch Panel Model)...............................................279

Configuration Page................................................................................................................................... 279

Types of Lists/Reports (When Using the Touch Panel Model).............................................................. 280

Network Settings (When Using the Touch Panel Model)...........................................................................282

@Remote (When Using the Touch Panel Model)........................................................................................286

Copier Features Settings (When Using the Four-line LCD Panel Model)..................................................287

Scanner Features Settings (When Using the Four-line LCD Panel Model)............................................... 292

System Settings (When Using the Four-line LCD Panel Model).................................................................294

Printer Features Settings (When Using the Four-line LCD Panel Model)...................................................299

Tray Paper Settings (When Using the Four-line LCD Panel Model).......................................................... 304

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Administrator Tools Settings (When Using the Four-line LCD Panel Model)............................................ 310

Printing Lists/Reports (When Using the Four-line LCD Panel Model)........................................................316

Printing the Configuration Page (When Using the Four-line LCD Panel Model)..................................316

Configuration Page................................................................................................................................... 316

Types of Lists/Reports (When Using the Four-line LCD Panel Model)................................................. 317

Network Settings (When Using the Four-line LCD Panel Model)..............................................................319

Network Wizard (When Using the Four-line LCD Panel Model)..............................................................323

@Remote (When Using the Four-line LCD Panel Model)...........................................................................324

8. Configuring the Machine Using Utilities

Available Setting Functions Using Web Image Monitor and Smart Organizing Monitor...................... 327

Using Web Image Monitor...........................................................................................................................329

Displaying Top Page..................................................................................................................................... 330

Changing the Interface Language........................................................................................................... 331

Checking the System Information................................................................................................................. 332

Status Tab...................................................................................................................................................332

Counter Tab............................................................................................................................................... 333

Configuring the System Settings................................................................................................................... 335

Sound Volume Adjustment Tab................................................................................................................ 335

Tray Paper Settings Tab............................................................................................................................ 335

Copier Tab.................................................................................................................................................338

Fax Tab (Only When Using the Touch Panel Model)............................................................................ 338

Priority Tray Tab.........................................................................................................................................341

Toner Management Tab........................................................................................................................... 341

Interface Tab..............................................................................................................................................342

Shortcut to Function Tab (Only When Using the Four-line LCD Panel Model).................................... 343

Registering Destinations................................................................................................................................ 344

Registering Fax Special Senders (Only When Using the Touch Panel Model)........................................345

Configuring the Network Settings................................................................................................................ 346

Network Status Tab...................................................................................................................................346

IPv6 Configuration Tab.............................................................................................................................347

Network Application Tab......................................................................................................................... 347

DNS Tab.................................................................................................................................................... 348

Auto E-mail Notification Tab.................................................................................................................... 349

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SNMP Tab................................................................................................................................................. 350

SMTP Tab...................................................................................................................................................351

POP3 Tab...................................................................................................................................................352

Wireless Tab.............................................................................................................................................. 352

Google Cloud Tab.................................................................................................................................... 354

Airprint Tab................................................................................................................................................ 354

Certificate Tab........................................................................................................................................... 355

Configuring the IPsec Settings.......................................................................................................................358

IPsec Global Settings Tab.........................................................................................................................358

IPsec Policy List Tab...................................................................................................................................358

Printing Lists/Reports..................................................................................................................................... 362

Configuring the Administrator Settings.........................................................................................................363

Administrator Tab...................................................................................................................................... 363

Reset Settings Tab......................................................................................................................................363

Backup Setting Tab................................................................................................................................... 364

Restore Setting Tab....................................................................................................................................365

Set Date/Time Tab....................................................................................................................................365

Energy Saver Mode Tab.......................................................................................................................... 366

PCL6 Mode................................................................................................................................................367

Using Smart Organizing Monitor.................................................................................................................368

Displaying the Smart Organizing Monitor Dialog................................................................................. 368

Checking the Status Information...............................................................................................................368

Configuring the Machine Settings............................................................................................................369

Printing the Configuration Page................................................................................................................371

Configuration Page................................................................................................................................... 371

Types of Lists/Reports............................................................................................................................... 372

9. Maintaining the Machine

Replacing the Print Cartridge........................................................................................................................375

Cautions When Cleaning..............................................................................................................................379

Cleaning the Friction Pad and Paper Feed Roller....................................................................................... 380

Cleaning the Exposure Glass........................................................................................................................382

Cleaning the Auto Document Feeder...........................................................................................................383

Moving and Transporting the Machine....................................................................................................... 384

8

Disposal......................................................................................................................................................385

Where to Inquire....................................................................................................................................... 385

10. Troubleshooting

Error and Status Messages on the Screen...................................................................................................387

Panel Indicator...............................................................................................................................................401

Error and Status Messages Appear on Smart Organizing Monitor..........................................................402

Removing Paper Jams....................................................................................................................................404

Removing Printing Jams.............................................................................................................................405

Removing Scanning Jams......................................................................................................................... 414

When You Cannot Print Test Page............................................................................................................... 416

Paper Feed Problems.....................................................................................................................................417

Print Quality Problems................................................................................................................................... 420

Checking the Condition of the Machine..................................................................................................420

Checking the Printer Driver Settings.........................................................................................................421

Printer Problems............................................................................................................................................. 423

When You Cannot Print Properly............................................................................................................. 423

When You Cannot Print Clearly...............................................................................................................426

When Paper Is Not Fed or Ejected Properly...........................................................................................428

Other Printing Problems............................................................................................................................ 428

Copier Problems............................................................................................................................................ 429

When You Cannot Make Clear Copies..................................................................................................429

When You Cannot Make Copies as Wanted.........................................................................................430

Scanner Problems.......................................................................................................................................... 431

When You Cannot Browse the Network to Send a Scan File............................................................... 431

When Scanning Is Not Done As Expected............................................................................................. 431

Fax Problems (When Using the Touch Panel Model).................................................................................432

When You Cannot Send or Receive Fax Messages As Wanted (When Using the Touch Panel Model).

.................................................................................................................................................................... 432

When an Error Is Notified via a Report or E-mail (When Using the Touch Panel Model)..................435

Error Code (When Using the Touch Panel Model)................................................................................ 436

Common Problems.........................................................................................................................................439

11. Configuring Network Settings Using OS X

Installing the Printer Driver............................................................................................................................ 443

9

Installing Smart Organizing Monitor........................................................................................................... 444

Connecting the Machine to a Wired Network........................................................................................... 445

Using a USB Cable................................................................................................................................... 445

Using an Ethernet Cable...........................................................................................................................445

Connecting the Machine to a Wireless Network........................................................................................449

Using the Wi-Fi Setup Wizard................................................................................................................. 449

Using the WPS Button............................................................................................................................... 451

Using a PIN Code..................................................................................................................................... 453

12. Appendix

Transmission Using IPsec...............................................................................................................................457

Encryption and Authentication by IPsec.................................................................................................. 457

Security Association.................................................................................................................................. 458

Encryption Key Exchange Settings Configuration Flow......................................................................... 459

Specifying Encryption Key Exchange Settings........................................................................................460

Specifying IPsec Settings on the Computer............................................................................................. 460

Enabling and Disabling IPsec Using the Control Panel..........................................................................462

Notes About the Toner.................................................................................................................................. 464

Specifications of the Machine...................................................................................................................... 465

General Function Specifications.............................................................................................................. 465

Printer Function Specifications..................................................................................................................467

Copier Function Specifications.................................................................................................................468

Scanner Function Specifications...............................................................................................................468

Fax Function Specifications (When Using the Touch Panel Model)..................................................... 469

Paper Feed Unit PB1130..........................................................................................................................470

Consumables..................................................................................................................................................471

Print Cartridge............................................................................................................................................471

Information for This Machine........................................................................................................................472

User Information on Electrical & Electronic Equipment (mainly Europe and Asia)..........472

Note for the Battery and/or Accumulator Symbol (For EU countries only)......................................... 473

Environmental Advice for Users (mainly Europe)............................................................... 473

Notice To NFC Users (mainly Europe)................................................................................474

NOTES TO USERS REGARDING FACSIMILE UNIT (NEW ZEALAND)............................................. 474

Notes to users in the state of California (Notes to Users in USA)..........................................................475

10

Notes to users in the United States of America.......................................................................................475

Notes to Canadian Users regarding Facsimile Unit...............................................................................477

Remarques à l'attention des utilisateurs canadiens.................................................................................477

ENERGY STAR Program........................................................................................................................... 478

Saving Energy............................................................................................................................................478

Trademarks.....................................................................................................................................................481

INDEX...........................................................................................................................................................485

11

How to Find Information about Operations and Troubleshooting

You can find support information about operating the machine and troubleshooting in the Operating
Manual (printed), Operating Manual (digital format), and Help (online).

Operating Manual (Printed)

The following manuals are provided with this machine.

Safety Information

This manual explains the safety precautions that should be followed when using the machine. Be
sure to read this manual before using the machine.

Setup Guide

This manual explains how to set up the machine. It also explains how to remove the machine from
the packaging and how to connect it to a computer.

Operating Manual (Digital Format)

Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM.

Viewing from a web browser

Access the Internet from a web browser.

Confirm that the computer or the machine is connected to the network.

Download the operating manuals from http://www.ricoh.com/.

Viewing from the provided CD-ROM

Operating manuals can also be viewed from the provided CD-ROM.

• When using Windows

1. Insert the CD-ROM into the CD-ROM drive.

2. Click [Read Manual] and follow the instructions on the screen.

The PDF file manual opens.

• When using OS X

1. Insert the CD-ROM into the CD-ROM drive.

2. Double-click Manuals.htm file, located on the CD-ROM root directory.

3. Select the language.

4. Click [Read PDF manuals].

12

5. Click the manual you want to refer to.

The PDF file manual opens.

13

How to Read This Manual

DYG231

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.

Symbols Used in This Manual

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instructions on resolving user
errors.

[ ]

Indicates the names of keys on the machine's display or control panels.

Model-Specific Information

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.

14

The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• CODE XXXX -27

• 220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

• CODE XXXX -17

• 120–127 V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.

For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.

Notes

Contents of this manual are subject to change without prior notice.

The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.

Two kinds of size notation are employed in this manual.

Some illustrations in this manual might be slightly different from the machine.

The illustrations of the control panel and the machine in this manual are for the touch panel model.

15

Note to Administrator

Password

Certain configurations of this machine can be password-protected to prevent unauthorized modifications
by others. We strongly recommend you to create your own password immediately.

The following are the operations that can be password-protected:

When Using the Touch Panel Model

• Entering the [Address Book], [Network Settings], or [Administrator Tools] menu using the
control panel

You can access these menus without a password by factory default.

The setting for creating a password can be found in [Administrator Tools].

• Configuring the machine using Web Image Monitor

You can configure the machine using Web Image Monitor without a password by factory
default. The setting for creating a password can be found in [Administrator Settings].

For details about creating passwords, see page 363 "Configuring the Administrator Settings".

When Using the Four-line LCD Panel Model

• Entering the [Network Settings], [Network Wizard], or [Admin. Tools] menu using the control
panel

List of Option

16

You can access these menus without a password by factory default.

The setting for creating a password can be found in [Admin. Tools].

• Configuring the machine using Web Image Monitor

You can configure the machine using Web Image Monitor without a password by factory
default. The setting for creating a password can be found in [Administrator Settings].

For details about creating passwords, see page 363 "Configuring the Administrator Settings".

Option List Referred to as

Paper Feed Unit PB1130 Paper feed unit

IEEE 802.11 Interface Unit Type P16 Wireless LAN option

• If Paper feed unit is attached, "Tray 2" appears on the machine's control panel.

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.

17

18

1. Guide to the Machine

DYG226

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12
15

12

17

18

19

20

21

3

4

8

7

5
6

9

13

14

1112

10

This chapter describes preparations for using the machine and its operating instructions.

Guide to Components

This section introduces the names of the various parts on the front and rear side of the machine and
outlines their functions.

Exterior

No. Name Description

1 Control Panel Contains a screen and keys for machine control.

2 ADF Cover Open this cover to remove originals jammed in the ADF.

19

1. Guide to the Machine

No. Name Description

3 Input Tray for the ADF Place stacks of originals here. They will feed in

automatically. This tray can hold up to 35 sheets of
plain paper.

4 Auto Document Feeder

(Exposure Glass Cover)

The ADF is integrated with the exposure glass cover.
Open this cover to place originals on the exposure
glass.

5 External Telephone Connector

For connecting an external telephone.

(only the Touch Panel Model)

6 G3 (analog) Line Interface

For connecting a telephone line.
Connector (only the Touch Panel
Model)

7 USB Port for wireless LAN option Insert the wireless LAN option to connect with a wireless

LAN when the machine's power is turned off.

8 USB Port For connecting the machine to a computer using a USB

cable.

9 Ethernet Port For connecting the machine to the network using a

network interface cable.

10 Tray 1 Rear Cover This cover opens when you load paper longer than A4

in Tray 1.

11 Rear Cover Open this cover to remove jammed paper or to lower

the levers inside before printing on envelopes.

20

12 Side Fence Adjust this fence to the paper size.

13 Bypass Tray This tray can hold up to 50 sheets of plain paper.

14 Tray 1 This tray can hold up to 250 sheets of plain paper.

15 End Fence Adjust this fence to the paper size.

16 Front Cover Open this cover to replace the print cartridge or remove

jammed paper.

17 USB Flash Disk Port Insert a USB flash memory device to store scanned files

using the Scan to USB function.

18 Standard Tray Printed paper is output here. Up to 50 sheets of plain

paper can be stacked here.

DYG227

1

DYG229

2 2

Guide to Components

No. Name Description

19 Stop Fence Raise this fence to prevent paper from falling off.

20 Exposure Glass Place originals here sheet by sheet.

• If it is difficult to take printed paper out of the output tray, you can lift the control panel and make it
easier to take the printed paper out.

Interior

No. Name Description

1 Print Cartridge A replacement consumable that is required to make prints on

paper. It needs to be replaced when the alert indicator flashes. For
details about replacing the cartridge, see page 375 "Replacing
the Print Cartridge".

21

DYG317

1 2 3 456

9 1078

1. Guide to the Machine

No. Name Description

2 Envelope Levers Lower these levers when copying or printing on envelopes. Pull up

these levers back when copying or printing on paper other than
envelopes.

Control Panel (When Using the Touch Panel Model)

This description is for SP 330SFN/3710SF only.

• When you push the [Power] key, wait at least a second after the indicator has lit up or gone out.

No. Name Description

1 NFC Allows you to connect a smart device to the machine when you

touch NFC on a smart device using the application corresponding
to the machine.

For details, see page 50 "Using Application for Smart Devices".

2 [Home] key Press to display the [Home] screen. For details, see page 30

"How to Use the [Home] Screen (When Using the Touch Panel
Model)".

3 Display panel This is a touch panel display that features icons, keys, and

shortcuts that allow you to navigate the screens of the various
functions and provide you with information about operation status
and other messages.

22

Guide to Components

No. Name Description

4 Number keys Use to enter the numbers for copies, fax numbers and data for the

selected function.

5 [Clear/Stop] key • While the machine is processing a job: press to cancel the

current job.

• While configuring the machine settings: press to cancel the
current setting and return to standby mode.

• While in standby mode: press to cancel temporary settings
such as image density or resolution.

6 [Power] key Press to turn the main power on or off.

This indicator lights up when the machine is turned on.

To turn off the machine, press and hold down this key for at least
three seconds.

If you press this key for less than 3 seconds, the machine switches
to Energy Saver mode. To recover Energy Saver mode, press this
key again for less than 3 seconds.

7 Fax indicator Indicates the status of the fax functions. Lights up when received

faxes that have not been printed out exist in the machine's
memory.

8 Data In indicator This indicator flashes when the machine receives print data from a

host device.

This indicator lights up when there is a Locked Print file stored in
the machine.

9 Alert indicator Flashes when the toner is nearly empty, or lights up when the

machine runs out of toner or a machine error occurs.

When an alert is issued, check the messages on the screen. For
details about the messages that appear on the screen, see
page 387 "Error and Status Messages on the Screen".

10 [Start] key Press to scan or copy or start sending a fax.

• The backlight of the screen is turned off when the machine is in Energy Saver mode.

• When the machine is processing a job, you cannot display the menu for configuring the machine.
You can confirm the machine's status by checking messages on the screen. If you see messages
such as "Printing...", "Copying...", or "Processing...", wait until the current job is finished.

23

12345 6 7 8 9 10 11

12 13

181614 1715 19 20

DYG318

1. Guide to the Machine

Control Panel (When Using the Four-line LCD Panel Model)

This description is for SP 330SN only.

• When you push the [Power] key, wait at least a second after the indicator has lit up or gone out.

No. Name Description

1 [Image Quality] key Press to select the scan quality for the current job.

2 [Shortcut to Func.] key Press to use the function pre-assigned to this key.

3 [Density] key Press to adjust the image density for the current job.

4 [Copy] key Press to switch the machine to copier mode.

5 [Scanner] key Press to switch the machine to scanner mode.

6 Screen Displays the current status and messages.

7 Scroll Keys Press to move the cursor in the direction indicated by the key.

8 Number Keys Press to enter numerical values when specifying settings such as

copy quantities or to enter letters when specifying names.

9 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning,

and other actions in progress.

10 [User Tools] key Press to display the menu for configuring the machine's system

settings.

24

Guide to Components

No. Name Description

11 [Power] key Press to turn the main power on or off.

This indicator lights up when the machine is turned on.

To turn off the machine, press and hold down this key for at least
three seconds.

If you press this key for less than 3 seconds, the machine switches
to Energy Saver mode. To recover Energy Saver mode, press this
key again for less than 3 seconds.

12 [Duplex] key Press to print on both sides of paper.

13 [Wi-Fi Direct] key Pressing this key enables Wi-Fi while Wi-Fi is disabled and the

wireless LAN option is installed to the USB port on the back of the
machine. Press this key while Wi-Fi is enabled to activate or
deactivate the Wi-Fi Direct function.

This indicator lights up when the Wi-Fi Direct function is active.

To use this key, the wireless LAN option needs to be installed to
the machine when the machine's power is turned off.

14 Data In Indicator This indicator flashes when the machine receives print data from a

host device.

This indicator lights up when there is a Locked Print file stored in
the machine.

15 Alert Indicator Flashes when the toner is nearly empty, or lights up when the

machine runs out of toner or a machine error occurs.

16 Selection keys Press the key underneath an item shown on the bottom line of the

screen to select it.

17 [Back] key Press to cancel the last operation or to return to the previous level

of the menu tree.

18 [OK] Key Press to confirm settings and specified values, or to move to the

next menu level.

19 [Start] key Press to start scanning or copying.

20 NFC Allows you to connect a smart device to the machine when you

touch NFC on a smart device using the application corresponding
to the machine.

For details, see page 50 "Using Application for Smart Devices".

25

DYG315

1. Guide to the Machine

Installing Option

This section explains how to install options.

Attaching Paper Feed Unit

• Touching the prongs of the power cable's plug with anything metallic constitutes a fire and
electric shock hazard.

• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric
shock.

• Before installing or removing options, always disconnect the power cord plugs from the wall
outlet and allow time for the main unit to fully cool. Failing to take these precautions could result
in burns.

• The machine weighs approximately 18 kg (40 lb.). Lift the machine using the inset grips on both
sides of the machine, and then move it horizontally to the place where you want to use it.

• Lifting the paper feed unit carelessly or dropping may cause injury.

• Before moving the machine, unplug the power cord from the wall outlet. If the cord is
unplugged abruptly, it could become damaged. Damaged plugs or cords can cause an
electrical or fire hazard.

• Tray 1 is required to print using the optional paper feed unit. Without Tray 1, paper jams will occur.

• Do not hold the tray to lift the machine.

1. Turn off the machine's power, and then pull the power plug out of the wall outlet.

2. Remove the adhesive tape and the cushioning material from the optional paper feed unit.

26

DYH051

DYG316

Installing Option

3. Lift the machine using the inset grips on both sides of the machine.

4. There are three upright pins on the optional paper feed unit. Align the holes of the

machine with the pins, and then lower the machine slowly.

5. Insert the power plug into the wall outlet, and then turn on the power.

• After installing the optional paper feed unit, select Tray 2 in the printer driver. For details, see the
printer driver Help.

• If the new device is listed in the column of configuration options, it has been properly installed.

• If the optional paper feed unit is not installed properly, try to install it again by repeating the
procedure. If the problem persists, contact your sales or service representative.

• For details about printing the configuration page, see page 279 "Printing Lists/Reports (When
Using the Touch Panel Model)" or page 316 "Printing Lists/Reports (When Using the Four-line
LCD Panel Model)".

Installing the Wireless LAN option

• Before using the option, you must configure settings from the control panel. For details, see Setup
Guide.

27

DYG339

1. Guide to the Machine

• Before beginning work, ground yourself by touching something metal to discharge any static
electricity. Static electricity can damage the interface units.

• Do not subject the interface units to physical shocks.

• Be sure to turn off the machine before installing the wireless LAN option.

• Insert the wireless LAN option into the USB port on the back of the machine. Do not insert it into the
USB flash disk port of the front of the machine.

• We recommend installing the printer driver on your computer after completing the configuration for
the wireless LAN option.

1. Check the contents of the package.

2. Turn the machine off and unplug the power cord.

3. Fully insert the option.

28

Check that the option is firmly connected to the USB port.

4. Plug in the power cord, and then turn on the machine.

5. Configure settings from the control panel.

For details, see Setup Guide.

• When using the touch panel model
Check that the wireless LAN option was correctly installed by printing the configuration page. If it is
correctly installed, "Wireless (Wi-Fi) Status" will appear for "Network Settings" on the configuration
page. For details about printing the configuration page, see page 279 "Printing Lists/Reports
(When Using the Touch Panel Model)".

• When using the four-line LCD panel model
Check that the wireless LAN option was correctly installed by printing the configuration page. If it is
correctly installed, "Wireless (Wi-Fi) Status" will appear for "Network Settings" on the configuration
page. For details about printing the configuration page, see page 316 "Printing Lists/Reports
(When Using the Four-line LCD Panel Model)".

Installing Option

• If the option was not installed properly, repeat the procedure from the beginning. If it cannot be
installed correctly even after trying the installation a second time, contact your sales or service
representative.

29

DYG322

1. Guide to the Machine

How to Use the [Home] Screen (When Using the Touch Panel Model)

This description is for SP 330SFN/3710SF only.

• The [Home] screen is set as the default screen when the machine is turned on. You can change this
default setting under Function Priority. See page 271 "Administrator Tools Settings (When Using
the Touch Panel Model)".

Displaying the [Home] Screen (When Using the Touch Panel Model)

1. Press the [Home] key.

• Function or shortcut icons will be displayed on the [Home] screen. For details, see page 30 "How
to Use the [Home] Screen (When Using the Touch Panel Model)".

• To use a different function, press the icon of the function you want to use.

How to Use the [Home] Screen (When Using the Touch Panel Model)

The icons of each function are displayed on the [Home] screen.

You can add shortcuts to favorite items to [Home] screens 2 and 3. The icons of added shortcuts appear
on the [Home] screen. You can recall favorite items by pressing the shortcut icons.

To display the [Home] screen, press the [Home] key.

30

[Home] screen 1

DYG341

21 3

5

67

4

8

9

DYG342

10

[Home] screen 2

How to Use the [Home] Screen (When Using the Touch Panel Model)

1. Supply Information icon

Displays the remaining amount of toner.

2. [Scanner]

Press to scan originals and save images as files.

For details about how to use the scanner function, see page 139 "Scanning Originals".

3. [Fax]

Press to send or receive faxes.

For details about how to use the fax function, see page 193 "Sending and Receiving a Fax".

31

1. Guide to the Machine

4. Wireless LAN icon

Press to display the [Network Settings] screen.

This icon appears when the wireless LAN option is inserted into the USB port on the back of the machine and
[Wireless (Wi-Fi) Enable] is set to [Enable].

When wireless LAN connection is enabled, the icon appears.

When Wi-Fi Direct connection is enabled, the icon appears.

5. /

Press to switch pages when the icons are not displayed on 1 page.

6. [Setting]

Press to customize the default settings of the machine to meet your requirements.

7. [Status]

Press to check the machine's system status, operational status of each function, and Locked Print jobs. You can
also display the machine's maintenance information.

8. [Card]

Press to make ID card copies.

9. [Copier]

Press to make copies.

For details about how to use the copy function, see page 239 "Copier Features Settings (When Using the
Touch Panel Model)".

10. Shortcut icon

You can add shortcuts to favorite items to the [Home] screen. For details about how to register shortcuts, see
page 33 "Adding to the [Home] Screen Shortcuts to Favorite Items (When Using the Touch Panel Model)".

For details about examples of shortcuts that you can register, see page 36 "Example of favorite items (when
using the touch panel model)".

32

• You can change the order of favorite item icons. For details, see page 34 "Changing the Order
of Icons on the [Home] Screen (When Using the Touch Panel Model)".

Customizing the [Home] Screen (When Using the Touch Panel Model)

Customizing the [Home] Screen (When Using
the Touch Panel Model)

This description is for SP 330SFN/3710SF only.

You can add shortcuts to favorite items in the [Home] screen. You can recall favorite items by pressing
the shortcut icons. You can rearrange the order of the function and shortcut icons.

How to Customize the [Home] Screen (When Using the Touch Panel Model)

You can customize the [Home] screen to make it more accessible.

The icons of each application are displayed on the [Home] screen. You can also add shortcuts to
favorite items registered in some applications.

For details about the items on the [Home] screen, see page 30 "How to Use the [Home] Screen (When
Using the Touch Panel Model)".

• When you register a favorite item, the shortcut to the favorite item appears on [Home] screens 2 or

3. If [Home] screens 2 and 3 do not have enough space for more icons, registering any more
favorite items becomes impossible.

• You can register a total of 12 icons for shortcuts to favorite items, 6 icons on each of the 2 pages.

Adding to the [Home] Screen Shortcuts to Favorite Items (When Using the Touch Panel Model)

When you register frequently used settings for functions such as copier and fax functions as favorite
items, the shortcuts to them appear on [Home] screens 2 or 3. For details about how to register a
favorite item, see page 35 "Registering Functions in a Favorite Item (When Using the Touch Panel
Model)".

33

1. Guide to the Machine

Changing the Order of Icons on the [Home] Screen (When Using the Touch Panel Model)

You can change the order of the favorite item icons on [Home] screen 2 and 3 to make them more
accessible.

1. Press and hold an icon that you want to move for more than 2 seconds and release it.

2. Select [Move Up] or [Move Down].

The position of an icon switches from that of another icon located ahead or behind.

• You cannot change the order of the icons on the [Home] screen 1.

Deleting an Icon on the [Home] Screen (When Using the Touch Panel Model)

Delete unused favorite item icons. You can only display icons and shortcuts that you use.

When a shortcut to a favorite item on the [Home] screen is deleted, the registered favorite item is also
deleted. For details about how to delete a favorite item, see page 37 "Deleting a Favorite Item (When
Using the Touch Panel Model)".

• You cannot delete icons on the [Home] screen 1.

34

Registering Frequently Used Functions (When Using the Touch Panel Model)

Registering Frequently Used Functions (When
Using the Touch Panel Model)

This description is for SP 330SFN/3710SF only.

You can store frequently used job settings in the machine memory and recall them easily.

Registering Functions in a Favorite Item (When Using the Touch Panel Model)

You can register up to 12 favorite items for each function.

The following settings can be registered to favorite items:

• Copier:

Sim to Dup, Dup to Dup, Paper Tray, Reduce/Enlarge, Quantity, Original Settings, Original Type,
Other Settings, Sort

• Fax:

Immed. TX, TX Settings

• Scanner:

Original Settings, Scan Setting

• ID card copy:

Paper Tray, Quantity, Card Size, Original Settings, Original Type

This section explains how to register functions to a favorite item by using each application.

1. Edit the settings so all functions you want to register to a favorite item are selected on the

[Copier], [Fax], [Scanner], or [ID Card Copy Mode] screen.

2. Press the favorite item icon ( ) in the upper right of the screen.

3. Press the [Input favorite item name:] box.

4. Enter the favorite item name, and then press [OK].

5. Press the [Home] key.

The favorite item is registered to the [Home] screen.

• You can enter up to 8 characters for a favorite item name.

• Favorite items are not deleted by turning the power off or by pressing the [Clear/Stop] key unless
the favorite item is deleted or overwritten.

• Favorite items can be registered to the [Home] screen, and can be recalled easily. For details, see
page 33 "Adding to the [Home] Screen Shortcuts to Favorite Items (When Using the Touch Panel
Model)".

35

1. Guide to the Machine

Example of favorite items (when using the touch panel model)

Copier

Favorite item name Favorite item description Effect

Eco copy Specify [Sim to Dup]. You can save paper and

toner.

Thumbnail copy Specify settings to combine

and print a multiple pages on
one side or both sides of
paper in [Other Settings].

Fax

Favorite item name Favorite item description Effect

Duplex fax transmission In [TX Settings], specify

[Duplex] for [Original
Settings].

• The names of favorite items given above are just examples. You can assign any name to a favorite
item according to your objectives.

• Depending on your business details or the type of documents to be scanned, registering a favorite
item cannot be recommended.

You can copy up to four
pages onto one side of a
sheet, so that you can save
paper.

After scanning the originals
printed on both sides of the
paper, you can send faxes.

Recalling a Favorite Item (When Using the Touch Panel Model)

You can recall the favorite item and operate the machine using the stored settings.

36

DYG322

DYG322

Registering Frequently Used Functions (When Using the Touch Panel Model)

1. Press the [Home] key.

2. Press [ ] until the favorite item icon you want appears.

3. Press the favorite item icon.

• Using the favorite item causes the previous settings to be cleared.

Deleting a Favorite Item (When Using the Touch Panel Model)

1. Press the [Home] key.

2. Press [ ] until the favorite item icon you want appears.

3. Press and hold down the favorite item icon for more than 2 seconds and release it.

4. Press [Delete].

37

DYG322

1. Guide to the Machine

Displaying Frequently Used Modes Preferentially (When Using the Touch Panel Model)

This description is for SP 330SFN/3710SF only.

Specify the mode to be displayed immediately after the operation switch is turned on, or when System
Reset mode is turned on.

1. Press the [Home] key.

2. Press the [Setting] icon.

3. Press [Administrator Tools].

4. Press [ ].

5. Press [Function Priority].

6. Specify the mode to be displayed preferentially.

7. Press the [Home] key.

• For details about which modes you can specify, see page 271 "Administrator Tools Settings
(When Using the Touch Panel Model)".

38

DYG338

Changing Operation Modes (When Using the Four-line LCD Panel Model)

Changing Operation Modes (When Using the
Four-line LCD Panel Model)

This description is for SP 330SN only.

You can switch between copier and scanner modes by pressing the corresponding keys.

Press the [Copy] or [Scanner] key to activate each mode. While in each mode, the corresponding key
lights up.

Function Priority

By default, copy mode is selected when the machine is turned on, or if the preset [System Auto
Reset Timer] time passes with no operation while the initial screen of the current mode is displayed.
You can change the selected mode using [Function Priority] under [Admin. Tools].

For details about [System Auto Reset Timer] or [Function Priority], see page 310 "Administrator
Tools Settings (When Using the Four-line LCD Panel Model)".

39

1. Guide to the Machine

Multi-access

This machine can perform multiple jobs using different functions, such as copying and faxing, at the
same time. Performing multiple functions simultaneously is called “Multi-access”.

The following table shows the functions that can be performed simultaneously.

When Using the Touch Panel Model

Current job Types of jobs that can be executed simultaneously

Copying

Scanning

Fax immediate transmission
(scanning an original and
sending it simultaneously)

Fax memory transmission
(sending a fax that has already
been stored in the machine's
memory)

• Fax memory transmission

• Fax memory reception

• Fax memory transmission

• Fax memory reception

• Printing

• Printing a fax received in the machine's memory

• Fax immediate printing

• Receiving a LAN-Fax job from a computer (except when
TWAIN scanning)

• LAN-Fax transmission (except when TWAIN scanning)

• Mobile printing (from a device)

• Printing

• Mobile printing (from a device)

• Copying

• Scanning

• Printing

• Mobile printing (from a device)

40

Fax receiving and printing Scanning

• Copying

Fax memory reception (storing
a received fax into the
machine's memory)

• Scanning

• Printing a Fax job in the machine's memory

• Printing

• Mobile printing (from a device)

*1

Current job Types of jobs that can be executed simultaneously

Multi-access

Printing a Fax job in the
machine's memory

• Fax memory reception

• Scanning

*1

• Receiving a LAN-Fax job
from a computer

Scanning

*1

• LAN-Fax transmission

• Scanning

• Fax immediate transmission

Printing

• Fax memory transmission

• Fax memory reception

• Fax memory transmission

Mobile printing (from a
device)

• Fax memory reception

• Scanning

• Fax immediate transmission

Fax printing may take longer than normal if you scan using the control panel at the same time, especially

*1

when scanning multiple pages using the exposure glass.

When Using the Four-line LCD Panl Model

Current job Types of jobs that can be executed simultaneously

• Printing

Scanning

• Mobile printing (from a device)

Printing • Scanning

Mobile printing (from a
device)

• Scanning

• If you try to use a function that cannot be performed simultaneously, you will hear a beep sound
from the machine or see a failure message pop up on your computer screen. In this case, try again
after the current job is finished.

41

1. Guide to the Machine

About Operation Tools

This section explains the operation tools of this machine.

Control Panel

The control panel contains a screen and keys for controlling the machine. They allow you to
configure the machine's various settings.

For details about how to use the control panel, see page 235 "Configuring the Machine Using the
Control Panel".

Web Image Monitor

You can check the machine's status and configure its settings by accessing the machine directly
using Web Image Monitor.

For details about how to use Web Image Monitor, see page 327 "Configuring the Machine Using
Utilities".

Smart Organizing Monitor

Install this utility on your computer from the included CD-ROM before using it.

Using Smart Organizing Monitor, you can check the machine's status, configure its settings, and
use other functions.

42

About Operation Tools

For details about how to use Smart Organizing Monitor, see page 368 "Using Smart Organizing
Monitor".

43

1. Guide to the Machine

Assigning a Setting to the Shortcut Key (When Using the Four-line LCD Panel Model)

This description is for SP 330SN only.

You can access a frequently-used setting with a single keystroke by assigning the setting to the [Shortcut
to Func.] key.

You can configure settings for the following 2 function:

• ID Card Copy Mode

• Select Scanner Address

Assigning a Setting Using the Control Panel (When Using the Four-line LCD Panel Model)

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Shortcut to Function], and then press the [OK] key.

5. Press the [ ] or [ ] key to select the setting you want to configure, and then press the

[OK] key.

6. Press the [User Tools] key to return to the initial screen.

• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].

Assigning a Setting Using Web Image Monitor (When Using the Four-line LCD Panel Model)

1. Start the web browser and enter "http://(the machine's IP address)/" in the address bar.

2. Click [System Settings].

3. Click the [Shortcut to Function] tab.

4. Specify the setting you want to configure from [Shortcut to Function Settings].

5. Enter the administrator password if required.

6. Click [OK].

44

7. Close the web browser.

DYG403

Assigning a Setting to the Shortcut Key (When Using the Four-line LCD Panel Model)

• For details about passwords, see page 363 "Configuring the Administrator Settings".

Accessing the Function Assigned to the Shortcut Key (When Using the Four-line LCD Panel Model)

1. Press the [Shortcut to Func.] key.

The function assigned to the [Shortcut to Func.] key is displayed.

45

DYG343

5

6

9

10 8 7

1234

1. Guide to the Machine

Entering Characters (When Using the Touch Panel Model)

This description is for SP 330SFN/3710SF only.

This section describes how to enter text on the screens of the functions such as copier or fax or on the
Setting screen.

To open the keyboard, press the input box twice.

Character Entry Display (When Using the Touch Panel Model)

This section explains the entry screen and the keys displayed on it.

1. Characters you enter are displayed on the text field.

2. Cancels the entered text and closes the character entry display.

3. Deletes the character to the left of the cursor.

4. Confirms text and closes the character entry display.

5. Deletes all characters that have been input.

6. Enters characters.

7. Switches between uppercase and lowercase.

8. Enters a space.

9. Displays the input method of the entry screen that is displayed after you press the No.10

key. You can also switch the input method by pressing this key.

46

Entering Characters (When Using the Touch Panel Model)

10. You can switch the input method by pressing this key. Press to enter numbers, symbols,

and some special characters.

Available Characters (When Using the Touch Panel Model)

You can enter the following characters:

• Alphabetic characters

• Symbols

• Numerals

0123456789

Entering Text (When Using the Touch Panel Model)

When you enter a character, it appears at the position of the cursor.

Entering letters (when using the touch panel model)

1. Press the letters you want to enter.

Entering alphanumeric characters and symbols (when using the touch panel model)

1. Press [ ] or [123].

2. Press the numbers or symbols you want to enter.

47

1. Guide to the Machine

Deleting characters (when using the touch panel model)

1. Press [ ] or [C] to delete characters.

48

DSG155

Entering Characters (When Using the Four-line LCD Panel Model)

Entering Characters (When Using the Four-line
LCD Panel Model)

This description is for SP 330SN only.

To enter characters, use keys as follows:

To enter a digit

Press a number key.

To delete a character

Press the [

To enter a name

Letters, numbers, and symbols can be entered using the number keys.

To enter two characters consecutively that use the same number key, press the [ ] key to move the
cursor before entering the second character.

• Characters you can enter depend on the setting you are configuring.

] key.

• If the number you entered is too large or too small for the setting, it will not be accepted. If you
press the [OK] key, the machine will increase or decrease the number to the minimum or maximum
value for the setting.

49

DYG322

DYG327

1. Guide to the Machine

Using Application for Smart Devices

You can use the machine to print photographs and documents that are stored in your smart device.

Access the App Store or Google Play with your smart device, search for and download the application
corresponding to the machine from the site.

When Using the Touch Panel Model

1. Press the [Home] key.

2. Press the [Status] icon on the [Home] screen.

3. Press the [Machine info] tab.

The QR code is displayed on the screen.

4. Start the application on the smart device, and then read the QR code.

Follow the instructions displayed on the application.

For details about how to connect a smart device to the machine using Near-field
communication (NFC), see page 52 "Connecting a Smart Device to the Machine Using
NFC".

When Using the Four-line LCD Panel Model

1. Press the [User Tools] key.

50

Using Application for Smart Devices

2. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Maintenance Page], and then press the [OK] key.

4. When a message appears, press the [OK] key.

The Maintenance page including the QR code is printed.

5. Start the application on the smart device, and then read the QR code.

Follow the instructions displayed on the application.

For details about how to connect a smart device to the machine using Near-field
communication (NFC), see page 52 "Connecting a Smart Device to the Machine Using
NFC".

51

DYG322

1. Guide to the Machine

Connecting a Smart Device to the Machine Using NFC

This section describes how to connect your smart device to the machine using NFC.

Writing the Machine's Information to NFC with a Smart Device

When Using the Touch Panel Model

1. Configure the network connection of the machine.

2. Access the App Store or Google Play from your smart device, search for and

download the application corresponding to the machine from the site.

3. Press the [Home] key.

4. Press the [Status] icon on the [Home] screen.

5. Press the [Machine info] tab.

The QR code is displayed on the screen.

6. Start the application on the smart device, and then read the QR code.

7. Write the machine's network information to NFC using the application, and then

touch NFC with the smart device.

When Using Four-line LCD Panel Model

1. Configure the network connection of the machine.

2. Access the App Store or Google Play from your smart device, search for and

download the application corresponding to the machine from the site.

52

DYG327

Connecting a Smart Device to the Machine Using NFC

3. Press the [User Tools] key.

4. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [Maintenance Page], and then press the [OK] key.

6. When a message appears, press the [OK] key.

The Maintenance page including the QR code is printed.

7. Start the application on the smart device, and then read the QR code.

8. Write the machine's network information to NFC using the application, and then

touch NFC with the smart device.

Using the Application on a Smart Device by Using NFC

1. Start the application on the smart device, and then touch NFC with the smart device.

2. Print using application corresponding to the machine by touching NFC or execute a scan

using the application.

53

1. Guide to the Machine

54

2. Paper Specifications and Adding

Load paper into the paper tray.

Specify the paper type and size.

Specify the paper type and size on the printer driver.

Paper

This chapter describes how to load paper and originals and about their specifications.

Workflow for Loading Paper and Configuring Paper Sizes and Types

This section explains how to load paper and operations required after paper is loaded.

After following the procedures below, you can copy or print on the paper that is loaded in the machine.

For details about the procedures, refer to the next page.

Procedure Reference

See page 56 "Loading Paper".

• When using the control panel

See page 64 "Specifying Paper Type and Paper Size Using the
Control Panel".

• When using Web Image Monitor

See page 71 "Specifying Paper Type and Paper Size Using Web
Image Monitor".

• When using Smart Organizing Monitor

See page 69 "Specifying Paper Type and Paper Size Using Smart
Organizing Monitor".

See page 72 "Specifying Paper Type and Paper Size Using the Printer
Driver".

For details about supported paper, see page 74 "Supported Paper".

55

2. Paper Specifications and Adding Paper

Loading Paper

This section explains how to load paper into the paper tray and the bypass tray.

• When loading paper, take care not to trap or injure your fingers.

For information about supported paper, precautions for storing paper and print areas, see page 74
"Supported Paper".

Loading Paper into Tray1 and 2

The following example explains the loading procedure for the standard paper tray (Tray 1).

The same procedure applies to loading paper in Tray 2.

• Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear,
inside the rear cover. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes.

• Curled paper may jam. Straighten curled paper before loading.

• After loading paper in the tray, specify the paper type and size using the control panel to avoid
printing problems. This machine does not detect the paper size automatically.

• Make sure the paper stack does not exceed the upper limit mark inside the paper tray. Excessive
stacking can cause paper jams.

• If paper jams occur frequently, flip the paper stack in the tray.

• Do not mix different types of paper in the same paper tray.

• After loading paper, specify the paper size using the control panel and paper type using the
control panel. When printing a document, specify the same paper size and type in the printer
driver as specified on the printer.

• Do not move the side fences and end fence forcefully. Doing so may damage the tray.

• Do not slide the paper tray in forcefully when inserting the loaded tray into the printer. Otherwise,
the side and end fences of the bypass tray might move.

56

DYH068

DYH070

DAC344

Loading Paper

1. Pull out the paper tray carefully with both hands.

Place the tray on a flat surface.

2. Pinch the clip on the side fence and the end fence, and slide them to the maximum extent.

3. Fan the paper before loading it.

4. Load the paper in the tray with the print side faced down.

Make sure the paper is not stacked higher than the upper limit marked inside the tray.

57

DYH071

DYH072

DYG349

2. Paper Specifications and Adding Paper

5. Slide the fences inward until they are flush against the sides of the paper.

Check there are no gaps between the paper and the fences; both side and end fences.

6. Carefully push the paper tray straight into the machine.

To avoid paper jams, make sure the tray is securely inserted.

58

DYH073

DYG241

Loading Paper

• The remaining paper indicator on the left front side of the paper tray shows approximately how
much paper is remaining.

Extending Tray 1 to load paper

This section explains how to load paper longer than A4 (297 mm) into the machine.

1. Pull out tray 1 carefully with both hands.

Place the tray on a flat surface.

2. Pinch the lever in the rear of the tray, and then pull out the extender until it clicks.

59

DYG242

DYG245

2. Paper Specifications and Adding Paper

3. After extension, check that the arrows on the extender and tray are aligned.

4. Follow Steps 2 to 6 in page 56 "Loading Paper into Tray1 and 2".

• To reinsert the extender, you might have to push it with moderate force.

Loading Paper into Bypass Tray

• Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear,
inside the rear cover. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes.

• Do not load paper while the machine is printing.

• Load paper with the print side up and in the short-edge feed direction.

• Curled paper may jam. Straighten curled paper before loading.

1. Open the bypass tray.

If you load A4 (297 mm) or larger size paper, pull out the bypass tray extension.

60

DYG247

DYG249

Loading Paper

2. Slide the side fences outward, then load paper with the print side up, and push in until it

stops against the machine.

3. Adjust the paper fences to the paper size.

Loading Envelopes

• Before printing on envelopes, make sure to lower the levers on the machine rear, inside the rear
cover, to avoid envelopes coming out creased. Also, pull up the levers back to their original
positions after printing. Leaving the levers lowered can cause print quality problems when printing
on paper other than envelopes.

• Avoid using self-adhesive envelopes. They may cause machine malfunctions.

• Check there is no air in the envelopes before loading.

• Load only one size and type of envelope at a time.

• Before loading envelopes, flatten their leading edges (the edge going into the machine) by running
a pencil or ruler across them.

• Some kinds of envelope might cause misfeeds, wrinkles or print poorly.

• Print quality on envelopes may be uneven if parts of an envelope have different thicknesses. Print
one or two envelopes to check print quality.

61

DYG243

DYG257

DYG251

2. Paper Specifications and Adding Paper

• In a hot and humid environment, the envelope might be output creased or improper printing
quality.

1. Open the bypass tray.

2. Slide the side fences outward, then load envelopes with the print side up, and push in

until it stops against the machine.

Envelopes whose flaps are open must be printed with the flaps open, and envelopes whose flaps
are closed must be printed with the flaps closed. Before loading envelopes, make sure they are as
flat as possible.

3. Adjust the side fences to the envelope width.

4. Open the rear cover.

62

DYG253

Loading Paper

5. Lower the levers for printing envelopes on both sides to the position indicated with an

envelope mark.

Make sure to pull up the levers back to their original positions after printing.

6. Close the rear cover.

• Be sure to load envelopes so that their flaps are on the left. If you do not, the envelopes will
become creased.

• If printed envelopes come out badly creased, load the envelopes in the opposite direction, and
then rotate the print object by 180 degrees using the printer driver before printing. For details, see
the printer driver Help.

63

2. Paper Specifications and Adding Paper

Specifying Paper Type and Paper Size Using the Control Panel

This section describes how to specify the paper size and paper type using the control panel.

• Paper type and size can also be specified using the printer driver. For details, see the printer driver
Help.

• When using the touch panel model
For prints from the bypass tray or Tray 1, you can select to print according to either the printer
driver settings or the control panel settings with [Bypass Tray Priority] under [Paper Settings]. For
details about [Bypass Tray Priority], see page 266 "Paper Settings (When Using the Touch Panel
Model)".

• When using the four-line LCD panel model
For prints from the bypass tray or Tray 1, you can select to print according to either the printer
driver settings or the control panel settings with [Bypass Tray Priority] or [Paper Tray Priority] under
[Tray Paper Settings]. For details about [Bypass Tray Priority] or [Paper Tray Priority], see
page 304 "Tray Paper Settings (When Using the Four-line LCD Panel Model)".

• When using the touch panel model
If [Auto Continue] under [System Settings] is enabled, printing stops temporarily if a paper type/
size error is detected. The printing restarts automatically with the settings made with the control
panel after about ten seconds. For details about [Auto Continue], see page 256 "System Settings
(When Using the Touch Panel Model)".

• When using the four-line LCD panel model
If [Auto Continue] under [System Settings] is enabled, printing stops temporarily if a paper type/
size error is detected. The printing restarts automatically with the settings made with the control
panel after about ten seconds. For details about [Auto Continue], see page 294 "System Settings
(When Using the Four-line LCD Panel Model)".

Specifying the Paper Type

This section describes how to specify the paper type.

64

DYG322

DYG327

Specifying Paper Type and Paper Size Using the Control Panel

When Using the Touch Panel Model

1. Press the [Home] key.

2. Press the [Setting] icon on the [Home] screen.

3. Press [Paper Settings].

4. Select the tray for which you want to specify the paper type.

5. Select the desired paper type.

6. Press the [Home] key.

When Using the Four-line LCD Panel Model

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and then

press the [OK] key.

4. Press the [ ] or [ ] key to select the desired paper type, and then press the [OK] key.

5. Press the [User Tools] key to return to the initial screen.

• You can press the [Back] key to exit to the previous level of the menu tree.

65

DYG322

DYG327

2. Paper Specifications and Adding Paper

Specifying the Standard Paper Size

This section describes how to specify the standard paper size.

When Using the Touch Panel Model

1. Press the [Home] key.

2.

Press the [Setting] icon on the [Home] screen.

3. Press [Paper Settings].

4. Select the tray for which you want to specify the paper size.

5. Select the desired paper size.

6. Press the [Home] key.

When Using the Four-line LCD Panel Model

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then

press the [OK] key.

66

4. Press the [ ], [ ],[ ], or [ ] key to select the desired paper size, and then press the

[OK] key.

DYG322

Specifying Paper Type and Paper Size Using the Control Panel

5. Press the [User Tools] key to return to the initial screen.

• You can press the [Back] key to exit to the previous level of the menu tree.

Specifying a Custom Paper Size

This section describes how to specify a custom paper size.

• Custom size paper cannot be loaded in tray 2.

• When you perform printing, make sure that the paper size specified with the printer driver matches
the paper size specified with the control panel. If a paper size mismatch occurs, a message
appears on the display. To ignore the error and print using mismatched paper, see page 99 "If a
Paper Mismatch Occurs".

When Using the Touch Panel Model

1. Press the [Home] key.

2. Press the [Setting] icon on the [Home] screen.

3. Press [Paper Settings].

4. Select the tray for which you want to specify the paper size.

5. Press [ ].

6. Press [Custom Size].

7. Select [mm] or [inch].

8. Press the box next to [Horiz:] twice.

9. Enter the horizontal size, and then press [OK].

10. Press the box next to [Vert:] twice.

11. Enter the vertical size, and then press [OK].

67

DYG327

2. Paper Specifications and Adding Paper

12. Confirm the size you entered is displayed, and then press [OK].

13. Press the [Home] key.

When Using the Four-line LCD Panel Model

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then

press the [OK] key.

4. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK]

key.

5. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.

6. Enter the width using number keys, and then press the [OK] key.

To enter a decimal point, press [

].

7. Enter the length using number keys, and then press the [OK] key.

To enter a decimal point, press [ ].

8. Press the [User Tools] key to return to the initial screen.

• When using the touch panel model, you can also enter a size by using the number keys. To enter a
size by using the number keys, press the box in Steps 8 and 10 only once.

• When using the four-line LCD panel model, you can press the [Back] key to exit to the previous
level of the menu tree.

68

Specifying Paper Type and Paper Size Using Smart Organizing Monitor

Specifying Paper Type and Paper Size Using
Smart Organizing Monitor

• For details about acquiring Smart Organizing Monitor, see Setup Guide.

The procedure in this section is an example based on Windows 10. The actual procedure may vary
depending on the operating system you are using.

1. On the [Start] menu, open the pull-down list next to [SP 330_3710_Series Software

Utilities].

2. Click [Smart Organizing Monitor for SP 330_3710_Series].

Smart Organizing Monitor starts.

3. If the machine you are using is not selected, click [Connect Printer], and then do one of the

following:

• Select the machine's model.

• Enter the IP address of the machine manually.

• Click [Search Network Printer] to search the machine via the network.

4. Click [OK].

5. On the [User Tools] tab, click [Printer Configuration].

If you are requested to enter an access code, enter the access code and then click [OK].

The default access code is "Admin".

6. On the [Paper Input] tab, select the paper type and paper size, and then click [OK].

7. Click [Close].

69

2. Paper Specifications and Adding Paper

Specifying a Custom Paper Size

1. On the [Start] menu, open the pull-down list next to [SP 330_3710_Series Software

Utilities].

2. Click [Smart Organizing Monitor for SP 330_3710_Series].

3. If the machine you are using is not selected, click [Connect Printer], and then do one of the

following:

• Select the machine's model.

• Enter the IP address of the machine manually.

• Click [Search Network Printer] to search the machine via the network.

4. Click [OK].

5. On the [User Tools] tab, click [Printer Configuration].

If you are requested to enter an access code, enter the access code and then click [OK].

The default access code is "Admin".

6. On the [Paper Input] tab, select [Custom Paper Size] in the [Paper Size] list.

7. In the [Unit:] list, select [mm] or [inch].

8. In the [Horizontal] box and [Vertical] box, specify the width and length.

9. Click [OK].

10. Click [Close].

70

Specifying Paper Type and Paper Size Using Web Image Monitor

Specifying Paper Type and Paper Size Using
Web Image Monitor

This section describes how to specify paper sizes and types using Web Image Monitor.

1. Start the web browser and access the machine by entering its IP address.

The top page of Web Image Monitor appears.

2. Click [System Settings].

3. Click [Tray Paper Settings] tab.

4. Select the paper type and paper size for the tray you want to use.

5. Enter the administrator password if required.

6. Click [OK].

7. Close the web browser.

Specifying a Custom Paper Size

1. Start the web browser and access the machine by entering the IP address.

2. Click [System Settings].

3. Click [Tray Paper Settings] tab.

4. Select [Custom Size] in the [Paper Size] list.

5. Select [mm] or [inch] and specify the width and length.

6. Enter the administrator password if required.

7. Click [OK].

8. Close the web browser.

71

2. Paper Specifications and Adding Paper

Specifying Paper Type and Paper Size Using the Printer Driver

• Make sure that the paper type and size specified with the printer driver matches the type and size
of the paper loaded in the tray. Since this machine does not detect paper sizes automatically, the
type or size of the paper may be mismatched and the print job may not print correctly.

When Using Windows

The procedure in this section is an example based on Windows 10. The actual procedure may vary
depending on the operating system you are using.

PCL printer driver

1. Open the [Printing Preferences] dialog box from the printer driver.

For information of how to open the printer driver properties from [Devices and Printers], see
page 96 "Displaying the Printing Preferences Dialog Box".

The [Printing Preferences] dialog box appears.

2. Click the [Paper] tab.

3. In the [Input Tray:] list, select the paper tray you want to use for printing.

4. In the [Paper Type:] list, select the type of paper that is loaded in the paper tray.

72

Specifying Paper Type and Paper Size Using the Printer Driver

5. Select the [Print On] check box and select the size of the paper that is loaded in the

paper tray.

Clear the [Fit to Print Size] check box as necessary.

6. Click [OK].

PostScript printer driver

1. Open the [Printing Preferences] dialog box from the printer driver.

2. Click the [Paper/Quality] tab.

3. In the [Paper Source:] list, select the paper tray you want to use for printing.

4. In the [Media:] list, select the type of paper that is loaded in the paper tray.

5. Click [OK].

When Using OS X

The procedure in this section is an example based on OS X 10.11. The actual procedure may vary
depending on the operating system you are using.

1. Start System Preferences.

2. Click [Printers & Scanners].

3. Select the printer you are using.

4. In the [Default paper Size:] list, select the size of the document to be printed.

73

2. Paper Specifications and Adding Paper

Supported Paper

• After loading paper in the tray, specify the paper type and size using the control panel or using
Smart Organizing Monitor and the printer driver. This machine does not detect the paper size
automatically.

• When loading custom size paper into Tray 1 or the bypass tray, specify the width and length using
the control panel or using Smart Organizing Monitor and the printer driver.

• When printing on custom size paper from the bypass tray, you can print without specifying the
paper type or paper size from the control panel depending on the settings for [Bypass Tray
Priority].

Tray 1

Type Size Weight Capacity

Plain Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Letterhead

Preprinted Paper

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

A4

B5 JIS

A5 LEF (210 × 148 mm)

A5 SEF

B6 JIS

A6

81/2 × 14

81/2 × 11

51/2 × 81/

81/2 × 14

81/2 × 13

16K

81/2 × 132/

81/2 × 133/

8.11 × 13.3

2

5

5

52 to 162 g/m

(14 to 43 lb.)

2

250

(80 g/m2, 20 lb.)

74

Supported Paper

Type Size Weight Capacity

Plain Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Letterhead

Preprinted Paper

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

Tray 2 (option)

Type Size Weight Capacity

Thin Paper

Plain Paper

Custom size:

100 to 216 mm in width,

148 to 356 mm in length

(3.94 to 8.50 inches in width,

5.83 to 14.02 inches in length)

A4

B5 JIS

52 to 162 g/m

(14 to 43 lb.)

60 to 105 g/m

(16 to 28 lb.)

2

250

(80 g/m2, 20 lb.)

2

250

(80 g/m2, 20 lb.)

Thick Paper 1

Recycled Paper

Color Paper

Preprinted Paper

Prepunched Paper

Letterhead

A5 SEF

81/2 × 14

81/2 × 132/

81/2 × 11

51/2 × 81/

5

2

75

2. Paper Specifications and Adding Paper

Bypass tray

Type Size Weight Capacity

*1

Plain Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Letterhead

Envelope

Label Paper

Preprinted Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

A4

B5 JIS

A5 LEF (210 × 148 mm)

A5 SEF

B6 JIS

A6

81/2 × 14

81/2 × 11

51/2 × 81/

2

81/2 × 13

16K

41/8 × 91/

37/8 × 71/

2

2

C5 Env

C6 Env

DL Env

81/2 × 132/

81/2 × 133/

5

5

8.11 × 13.3

52 to 162 g/m

(14 to 43 lb.)

2

50

(80 g/m2, 20 lb.)

76

Supported Paper

Type Size Weight Capacity

Plain Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Custom size:

90 to 216 mm in width,

140 to 356 mm in length

(3.54 to 8.50 inches in width,

5.51 to 14.02 inches in length)

Letterhead

Envelope

Label Paper

Preprinted Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

The number of envelopes that can be loaded is up to 8.

*1

52 to 162 g/m

(14 to 43 lb.)

2

50

(80 g/m2, 20 lb.)

*1

Specifications of Paper Types

The following tables describe the types of paper that can be used with this machine.

• Depending on the paper type, the toner may take a while to dry. Before handling printed sheets,
make sure that they have fully dried. Otherwise, the toner may smudge.

• Print quality can be guaranteed only if recommended paper is used. For more information about
the recommended paper, contact your sales or service representative.

Plain Paper

Item Description

Paper thickness 65 to 99 g/m2 (17 to 27 lb.)

Supported paper tray Can be used with any of the paper trays.

77

2. Paper Specifications and Adding Paper

Item Description

Duplex supported size A4

81/2 × 14

81/2 × 11

81/2 × 13

81/2 × 132/

81/2 × 133/

5

5

8.11 × 13.3

Thick Paper 1

Item Description

Paper thickness 100 to 130 g/m2 (27 to 35 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4

81/2 × 11

81/2 × 14

81/2 × 13

81/2 × 132/

81/2 × 133/

8.11 × 13.3

5

5

*1

78

You can use thick paper that is 105 g/m2 or less when using Tray 2 or the duplex function.

*1

Thick Paper 2

Item Description

Paper thickness 131 to 162 g/m2 (35 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Thin Paper

Item Description

Paper thickness 52 to 64 g/m2 (14 to 16 lb.)

Supported Paper

Supported paper tray Can be used with any of the paper trays.

*1

Duplex supported size A4

81/2 × 14

81/2 × 11

81/2 × 13

81/2 × 132/

81/2 × 133/

5

5

8.11 × 13.3

You can use thin paper that is 60 g/m2 or more when using Tray 2 or the duplex function.

*1

Recycled Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4

81/2 × 14

81/2 × 11

81/2 × 13

81/2 × 132/

81/2 × 133/

5

5

8.11 × 13.3

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

79

2. Paper Specifications and Adding Paper

Color Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4

81/2 × 14

81/2 × 11

81/2 × 13

81/2 × 132/

81/2 × 133/

5

5

8.11 × 13.3

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Preprinted Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4

81/2 × 14

81/2 × 11

81/2 × 13

81/2 × 132/

81/2 × 133/

8.11 × 13.3

5

5

80

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Prepunched Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4

81/2 × 14

81/2 × 11

81/2 × 13

Supported Paper

81/2 × 132/

81/2 × 133/

5

5

8.11 × 13.3

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Letterhead

Item Description

Paper thickness 100 to 130 g/m2 (27 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4

81/2 × 14

81/2 × 11

81/2 × 13

16K

*1

81/2 × 132/

81/2 × 133/

5

5

8.11 × 13.3

Notes Paper that has a thickness outside the specified range cannot be printed

onto.

You can use Letterhead that is 105 g/m2 or less when using Tray 2 or the duplex function.

*1

81

2. Paper Specifications and Adding Paper

Bond Paper

Item Description

Paper thickness 100 to 160 g/m2 (27 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Cardstock

Item Description

Paper thickness 100 to 160 g/m2 (27 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Label Paper

Item Description

Paper thickness 100 to 160 g/m2 (27 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes Avoid using adhesive label paper on which glue is exposed. Glue may stick

to the inner parts of the machine, which can cause paper feed problems,
deterioration in print quality, or premature wear of the print cartridge's
photo conductor unit.

82

CER112

DAC573

Supported Paper

Envelope

Item Description

Supported paper tray Bypass tray

Duplex supported size None

Notes

• Avoid using self-adhesive envelopes. They may cause machine malfunctions.

• Paper can be loaded only up to the lower of the two paper limit marks of the tray.

• If printed envelopes come out badly creased, load the envelopes in the opposite direction. Also,
configure the printer driver to rotate the print object 180 degrees. For details about changing the
orientation see the printer driver Help.

• Environmental factors can degrade the print quality on both recommended and non-recommended
envelopes.

• If envelopes are severely curled after printing, flatten them by bending them back against the curl.

• After printing, envelopes sometimes have creases along their long edges and toner smear on their
unprinted sides. Print images might also be blurred. When printing large, black-solid areas, striping
can occur as a result of the envelopes overlapping.

• To correctly specify the length of an envelope whose flap opens along its short edge, be sure to
include the open flap when measuring.

• Fan envelopes, and then align their edges before loading.

83

DAC574

DAC575

2. Paper Specifications and Adding Paper

• When fanning envelopes, make sure they are not stuck together. If they are stuck together,
separate them.

• When fanning envelopes, make sure the envelope flaps are not stuck. If they are stuck, separate
them.

• Before loading envelopes, flatten them out so that their curl does not exceed that shown as shown
below.

• If the curl is severe, flatten out the envelopes using your fingers, as shown below.

Non-Recommended Paper Types

Do not use the following types of paper:

• Ink-jet printer paper

• Bent, folded, or creased paper

• Curled or twisted paper

• Torn paper

• Wrinkled paper

• Damp paper

• Dirty or damaged paper

84

Supported Paper

• Paper that is dry enough to emit static electricity

• Paper that has already been printed onto, except a preprinted letterhead paper.

Malfunctions are especially likely when using paper printed on by other than a laser printer
(e.g.monochrome and color copiers, ink-jet printers, etc.)

• Thermal paper and carbon paper

• Paper weighing heavier or lighter than the limit

• Paper with windows, holes, perforations, cutouts, or embossing

• Adhesive label paper on which glue or base paper is exposed

• Paper with clips or staples

• Paper with glue on it

• When loading paper, take care not to touch the surface of the paper.

• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print
quality degradation, or malfunctions.

Paper Storage

• Store paper appropriately. If the paper is stored incorrectly, misfeeds, lower printing quality, or
malfunctions may result.

When storing paper:

• Do not store paper in a humid place.

• Do not store paper in direct sunlight.

• Do not stand paper on its edge.

• Store any leftover paper in a wrapping or box supplied with the paper.

Print Area

The diagram below shows the area of the paper that the machine can print on.

85

CHZ904

2

3

3

1

4

4

CMC044

44

3

3

2

1

2. Paper Specifications and Adding Paper

From the printer driver

1. Print area

2. Feed direction

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 4.2 mm (0.2 inches)

Envelope

1. Print area

2. Feed direction

3. Approximately 4.2 mm (0.2 inches)

4. Approximately 4.2 mm (0.2 inches)

86

Copier function

CHZ904

2

3

3

1

4

4

CHZ904

2

3

3

1

4

4

1. Print area

2. Feed direction

Supported Paper

3. Leading edge: Approx. 4 mm (0.2 inches), Trailing edge: Approx. 3 mm (0.2 inches)

4. Approx. 2.8 mm (0.1 inches)

Fax function

1. Print area

2. Feed direction

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 2 mm (0.08 inches)

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2. Paper Specifications and Adding Paper

• Borderless printing is not supported.

• The print area may vary depending on the paper size, printer language and printer driver settings.

• For better envelope printing, we recommend you set the right, left, top, and bottom print margins to
at least 15 mm (0.6 inches) each.

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DYG262

Placing Originals

Placing Originals

This section describes the types of originals you can set and how to place them.

Placing Originals on the Exposure Glass

This section describes the procedure for placing originals on the exposure glass.

• Do not place originals before any correction fluid and toner has completely dried. Doing so may
make marks on the exposure glass that will appear on copies.

• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.

• Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.

1. Lift the ADF.

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

3. Lower the ADF.

Hold down the ADF with your hands when using thick, folded, or bound originals and when the
ADF cannot be lowered completely.

Placing Originals in the Auto Document Feeder

By using the ADF, you can scan multiple pages at once.

• Do not place different size originals in the ADF at once.

• Straighten curls in the originals before placing them in the ADF.

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DYG263

DYG264

2. Paper Specifications and Adding Paper

• To prevent multiple sheets from being fed at once, fan the pages of your original before placing
them in the ADF.

• Place the original squarely.

1. Open the cover of the input tray for the ADF and adjust the guides according to the size of

the original.

2. Place the aligned originals face up in the ADF. The last page should be on the bottom.

• When placing originals longer than A4 or 81/2 × 11, pull out the ADF tray's extenders.

About Originals

This section describes the types of originals that can be placed and the parts of the original that are
unscannable.

Recommended size of originals

This section describes the recommended size of the original.

Exposure glass

Up to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in length

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Placing Originals

ADF

• Paper size: 140 to 216 mm (51/2 to 81/2 inches) in width, 140 to 356 mm (51/2 to 14
inches) in length

• Paper weight: 52 to 105 g/m2 (13.8 to 28.0 lb.)

• Only 1 sheet of an original can be placed on the exposure glass at a time.

• In the ADF, up to 35 sheets of originals can be placed at once (when using paper weighing 80
g/m2, 20 lb.).

Types of originals not supported by the Auto Document Feeder

If placed in the ADF, the following types of original might be damaged or become jammed, or result in
gray or black lines appearing on prints:

• Originals larger or heavier than recommended

• Stapled or clipped originals

• Perforated or torn originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon
paper, or conductive paper

• Originals with perforated lines

• Originals with indexes, tags, or other projecting parts

• Sticky originals such as translucent paper

• Thin, highly flexible originals

• Thick originals such as postcards

• Bound originals such as books

• Transparent originals such as OHP transparencies or translucent paper

• Originals that are wet with toner or white out

Unscannable image area

Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on
all four sides of the original might not be scanned.

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CES107

2. Paper Specifications and Adding Paper

Margins when using exposure glass

In copier mode In scanner mode In fax mode

Top 4 mm (0.2 inches) 0 mm (0 inches) 0 mm (0 inches)

Right 3 mm (0.1 inches) 0 mm (0 inches) 0 mm (0 inches)

Left 3 mm (0.1 inches) 0 mm (0 inches) 0 mm (0 inches)

Bottom 3.3 mm (0.1 inches) 0 mm (0 inches) 0 mm (0 inches)

Margins when using ADF

In copier mode In scanner mode In fax mode

Top 4 mm (0.2 inches) 0 mm (0 inches) 0 mm (0 inches)

Right 3 mm (0.1 inches) 0 mm (0 inches) 0 mm (0 inches)

Left 3 mm (0.1 inches) 0 mm (0 inches) 0 mm (0 inches)

Bottom 3.3 mm (0.1 inches) 2 mm (0.08 inches) 0 mm (0 inches)

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3. Printing Documents

DSG261

1

2

3

DSG262

This chapter describes how to configure settings on the printer driver and print documents.

What You Can Do with the Printer Function

Duplex printing

You can print on both sides of a sheet of paper. For details, see the printer driver Help.

Combined printing

You can combine multiple pages and print them on a single sheet of paper. For details, see the
printer driver Help.

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3. Printing Documents

Configuring Option Settings for the Printer

When bidirectional communication works correctly, your computer obtains information about option,
paper size and paper feed direction settings from the machine automatically. Bidirectional
communication also allows you to monitor machine status.

Conditions for Bidirectional Communication

To support bidirectional communication, the following conditions must be met:

When connected with the network

• The Standard TCP/IP port must be used.

• In addition to the above, one of the following conditions must also be met:

• The TCP/IP protocol or the IPP protocol is used. (When using the IPP protocol, the IPP
port name must include the IP address.)

When connected with USB

• The machine must be connected to the computer's USB port using the USB interface cable.

• The computer must support bidirectional communication.

• [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be
selected on the [Ports] tab with the printer driver.

If Bidirectional Communication is Disabled

This section describes how to set up option and setting of paper size for each tray on your computer
manually.

• Manage Printers permission is required to change the printer properties. Log on as an
Administrators group member.

When Using Windows

The procedure in this section is an example based on Windows 10.

1. On the [Start] menu, select [Control Panel] under [Windows System].

2. Click [View devices and printers].

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3. Right-click the machine's icon, and then click [Printer properties].

4. Click the [Accessories] tab.

5. Select options installed from the [Options] area, and then make the necessary settings.

Configuring Option Settings for the Printer

6. Click [Paper Size Settings] tab.

7. In [Input Tray:] select which trays to use, and then, in [Paper Size:] select the size of the

paper that you want to load in each tray.

Click [Update] to apply the setting for each tray.

8. Click [Apply].

9. Click [OK] to close the printer properties window.

When Using OS X

The following procedure is explained using OS X 10.11 as an example.

1. Start System Preferences.

2. Click [Printers & Scanners].

3. Select the printer you are using, and then click [Options & Supplies...].

4. Click [Options], and then configure settings as needed.

5. Click [OK].

6. Quit System Preferences.

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3. Printing Documents

Displaying the Printing Preferences Dialog Box

To change the default settings of the printer driver, configure settings in the [Printing preferences] dialog
box.

To change the default settings of all applications, open the [Printing preferences] dialog box from the
OS. For details, see page 96 "Displaying the Printing Preferences Dialog Box from the [Start] Menu".
To change the default settings of a specific application, open the [Printing preferences] dialog box from
that application. For details, see page 96 "Displaying the Printing Preferences Dialog Box in an
Application".

Displaying the Printing Preferences Dialog Box from the [Start] Menu

This section explains how to open the [Printing preferences] dialog box from [Devices and Printers].

• When the printer driver is distributed from the print server, the setting values specified by the server
are displayed as the default for [Printing Defaults...].

• You cannot configure different print settings for each user. The settings configured in this dialog box
are used as the default.

1. On the [Start] menu, select [Control Panel] under [Windows System].

2. Click [View devices and printers].

3. Right-click the icon of the printer you want to use.

4. Click [Printing preferences].

Displaying the Printing Preferences Dialog Box in an Application

You can make printer settings for a specific application. To make printer settings for a specific
application, open the [Printing preferences] dialog box from that application.

The settings displayed in the [Printing preferences] dialog box opened from the [Devices and Printers]
window are applied as the default in the [Printing preferences] dialog box opened in an application.
When printing from an application, modify the settings as required.

The screens displayed may differ depending on the application. The following procedure explains how
to print documents from an application using WordPad in Windows 10 as an example.

Displaying the printing preferences dialog box in an application when using Windows

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1. Click [File] in the upper left corner of the window, and then click [Print].

Displaying the Printing Preferences Dialog Box

2. In the [Select Printer] list, select the printer you want to use.

3. Click [Preferences].

• Procedures for opening the [Printing preferences] dialog box vary depending on the application.
For details, see the printer driver Help or the manuals provided with the application.

Displaying the Printing preferences Dialog Box in an Application When Using OS X

The following procedure is explained using OS X 10.11 as an example.

1. Open the document to print.

2. Select [Print...] on the [File] menu.

3. Check that the machine name or IP address you are using is selected in the [Printer:]

popup menu.

If the machine name or IP address you are using is not selected in the [Printer:] list, click the list, and
then select the machine.

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3. Printing Documents

Basic Operation of Printing

• Duplex printing is selected as the default setting.

The following procedure explains how to perform basic printing.

The procedure in this section is an example based on Windows 10 and PCL 6 driver. The actual
procedure may vary depending on the operating system you are using.

For details of printing options, see the printer driver Help.

1. Open the printer properties dialog box in your document's application.

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For details about how to open the printer properties dialog box, see page 96 "Displaying the
Printing Preferences Dialog Box in an Application".

For details about each setting, click [Help]. You can also click the information icons to show
configuration information.

2. Set printing options as necessary, and then click [OK].

The printer properties dialog box closes.

3. Click [Print].