Ricoh SP 325SNw User Guide

Download

For safe and correct use, be sure to read Safety Information before using the machine.

Conﬁguring Network Settings Using OS X

Troubleshooting

Maintaining the Machine

Conﬁguring the Machine Using Utilities

Conﬁguring the Machine Using the Control

Panel

Sending and Receiving a Fax

Scanning Originals

Copying Originals

Printing Documents

Paper Speciﬁcations and Adding Paper

Guide to the Machine

Appendix

User’s Guide

How to Find Information about Operations and Troubleshooting...............................................................10

Operating Manual (Printed)....................................................................................................................... 10

Operating Manual (Digital Format)........................................................................................................... 10

Help.............................................................................................................................................................. 11

How to Read This Manual...............................................................................................................................13

Introduction...................................................................................................................................................13

Symbols Used in This Manual.....................................................................................................................13

Model-Specific Information........................................................................................................................ 13

Disclaimer.....................................................................................................................................................14

Notes............................................................................................................................................................ 14

Note to Administrator.................................................................................................................................. 15

About IP Address......................................................................................................................................... 15

1. Guide to the Machine

Guide to Components......................................................................................................................................17

Exterior..........................................................................................................................................................17

Interior...........................................................................................................................................................19

Control Panel (When Using SP 320SN or SP 325SNw)........................................................................ 20

Control Panel (When Using SP 320SFN or SP 325SFNw).....................................................................21

Changing Operation Modes.......................................................................................................................... 24

Multi-access......................................................................................................................................................25

About Operation Tools....................................................................................................................................28

Assigning a Setting to the Shortcut Key..........................................................................................................30

Assigning a Setting Using the Control Panel..............................................................................................30

Assigning a Setting Using Web Image Monitor........................................................................................30

Accessing the Function Assigned to the Shortcut Key...............................................................................31

Entering Characters..........................................................................................................................................32

2. Paper Specifications and Adding Paper

Workflow for Loading Paper and Configuring Paper Sizes and Types...................................................... 35

Loading Paper.................................................................................................................................................. 36

Loading Paper into Tray 1...........................................................................................................................36

Loading Paper into Bypass Tray................................................................................................................. 40

Loading Envelopes.......................................................................................................................................41

Specifying Paper Type and Paper Size Using the Control Panel.................................................................45

Specifying the Paper Type.......................................................................................................................... 45

Specifying the Standard Paper Size...........................................................................................................46

Specifying a Custom Paper Size................................................................................................................ 46

Specifying Paper Type and Paper Size Using Smart Organizing Monitor.................................................48

Specifying a Custom Paper Size................................................................................................................ 48

Specifying Paper Type and Paper Size Using Web Image Monitor...........................................................50

Specifying a Custom Paper Size................................................................................................................ 50

Specifying Paper Type and Paper Size Using the Printer Driver..................................................................51

When Using Windows................................................................................................................................ 51

When Using OS X........................................................................................................................................52

Supported Paper.............................................................................................................................................. 53

Specifications of Paper Types.....................................................................................................................55

Non-Recommended Paper Types.............................................................................................................. 61

Paper Storage.............................................................................................................................................. 62

Print Area......................................................................................................................................................62

Placing Originals..............................................................................................................................................65

Placing Originals on the Exposure Glass...................................................................................................65

Placing Originals in the Auto Document Feeder (only SP 320SFN, SP 325SNw, and SP 325SFNw)...

.......................................................................................................................................................................65

About Originals............................................................................................................................................66

3. Printing Documents

What You Can Do with the Printer Function...................................................................................................69

Displaying the Printing Preferences Dialog Box.............................................................................................70

Displaying the Printing Preferences Dialog Box from the [Start] Menu...................................................70

Displaying the Printing Preferences Dialog Box in an Application.......................................................... 70

Basic Operation of Printing............................................................................................................................. 72

If a Paper Mismatch Occurs....................................................................................................................... 73

Canceling a Print Job...................................................................................................................................73

4. Copying Originals

What You Can Do with the Copier Function..................................................................................................75

Copier Mode Screen.......................................................................................................................................76

Basic Operation of Copying........................................................................................................................... 77

Canceling a Copy....................................................................................................................................... 78

Making Enlarged or Reduced Copies............................................................................................................80

Specifying Reduce/Enlarge....................................................................................................................... 80

Copying Single-Sided Originals with 2-Sided and Combined Printing......................................................82

Specifying Combined and 2-sided Copies............................................................................................... 85

Copying 2-Sided Originals with 2-Sided and Combined Printing.............................................................. 86

Duplex Copying Manually Using the ADF (for SP 320SFN)...................................................................87

Duplex Copying Manually Using the Exposure Glass (for SP 320SN)..................................................87

Copying an ID Card........................................................................................................................................ 89

Specifying Scan Settings for Copying............................................................................................................91

Adjusting Image Density..............................................................................................................................91

Selecting the Document Type According to Original............................................................................... 91

5. Scanning Originals

What You Can Do with the Scanner Function............................................................................................... 93

Scanner Mode Screen.....................................................................................................................................94

Registering Scan Destinations......................................................................................................................... 95

Modifying Scan Destinations....................................................................................................................100

Deleting Scan Destinations....................................................................................................................... 101

Testing Transmission.................................................................................................................................. 101

Basic Operation of Scan to Folder...............................................................................................................103

Printing the Check Sheet.......................................................................................................................103

Confirming the User Name and Computer Name.............................................................................104

Creating a Shared Folder on a Computer..........................................................................................106

Specifying Access Privileges for the Created Shared Folder............................................................ 107

Registering a Shared Folder in the Machine's Address Book........................................................... 108

Send Scanned Files to a Shared Folder..............................................................................................109

Basic Operation of Scan to E-mail...............................................................................................................112

Configuring SMTP and DNS Settings..................................................................................................112

Registering Destination E-mail Addresses to the Address Book........................................................ 113

Sending Scanned Files by E-mail........................................................................................................ 113

Basic Operation of Scan to FTP....................................................................................................................116

Configuring FTP Server Settings...........................................................................................................116

Sending Scanned Files to an FTP Server.............................................................................................116

Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 320SFN

and SP 325SFNw)........................................................................................................................................ 119

Basic Procedures for Saving Scan Files on a USB Flash Memory Device................................................121

Scanning from Smart Organizing Monitor..................................................................................................123

Scanner Settings You Can Configure for Smart Organizing Monitor.................................................. 124

Basic Operation for TWAIN Scanning........................................................................................................127

Using TWAIN scanner..............................................................................................................................127

TWAIN scanning.......................................................................................................................................127

Settings you can configure in the TWAIN dialog box........................................................................... 128

Basic Operation for WIA Scanning............................................................................................................. 130

Using SANE scanning................................................................................................................................... 131

Specifying Scan Settings for Scanning........................................................................................................ 132

Specifying the Scanning Size According to the Size of the Original....................................................132

Adjusting Image Density........................................................................................................................... 132

Specifying Resolution................................................................................................................................133

6. Sending and Receiving a Fax

What You Can Do with the Fax Function.....................................................................................................135

Fax Setting Workflows.................................................................................................................................. 137

Fax Mode Screen..........................................................................................................................................138

Setting the Date and Time............................................................................................................................. 139

Registering Fax Destinations......................................................................................................................... 140

Registering Fax Destinations Using the Control Panel............................................................................140

Registering Fax Destinations Using Web Image Monitor...................................................................... 142

Sending a Fax................................................................................................................................................145

Selecting Transmission Mode...................................................................................................................145

Basic Operation for Sending a Fax......................................................................................................... 146

Specifying the Fax Destination................................................................................................................. 149

Useful Sending Functions..........................................................................................................................153

Specifying Scan Settings for Faxing........................................................................................................ 156

Using the Fax Function from a Computer (LAN-Fax)..................................................................................158

Basic Operation for Sending Faxes from a Computer...........................................................................158

Configuring Transmission Settings............................................................................................................160

Configuring the LAN-Fax Address Book................................................................................................. 160

Editing a Fax Cover Sheet........................................................................................................................ 163

Receiving a Fax..............................................................................................................................................164

Selecting Reception Mode....................................................................................................................... 164

Forwarding or Storing Faxes in Memory................................................................................................ 168

Lists/Reports Related to Fax......................................................................................................................... 172

7. Configuring the Machine Using the Control Panel

Basic Operation.............................................................................................................................................173

Menu Chart.................................................................................................................................................... 175

Copier Features Settings............................................................................................................................... 176

Scan Settings..................................................................................................................................................181

Fax Features Settings.....................................................................................................................................184

Address Book Settings...................................................................................................................................192

System Settings...............................................................................................................................................193

Printer Features Settings.................................................................................................................................198

Tray Paper Settings........................................................................................................................................202

Administrator Settings....................................................................................................................................206

Printing Lists/Reports..................................................................................................................................... 213

Printing the Configuration Page................................................................................................................213

Types of Lists/Reports............................................................................................................................... 213

Network Settings............................................................................................................................................215

Wi-Fi Setup Wizard.......................................................................................................................................219

8. Configuring the Machine Using Utilities

Available Setting Functions Using Web Image Monitor and Smart Organizing Monitor...................... 221

Using Web Image Monitor...........................................................................................................................222

Displaying Top Page..................................................................................................................................... 223

Changing the Interface Language........................................................................................................... 224

Checking the System Information................................................................................................................. 225

Status Tab...................................................................................................................................................225

Counter Tab............................................................................................................................................... 226

Machine Information Tab......................................................................................................................... 227

Configuring the System Settings................................................................................................................... 228

Sound Volume Adjustment Tab (only SP 320SFN and SP 325SFNw)................................................228

Tray Paper Settings Tab............................................................................................................................228

Copier Tab.................................................................................................................................................231

Fax Tab (only SP 320SFN and SP 325SFNw)...................................................................................... 231

Priority Tray Tab.........................................................................................................................................233

Toner Management Tab...........................................................................................................................233

Interface Tab..............................................................................................................................................234

Shortcut to Function Tab............................................................................................................................234

Registering Destinations................................................................................................................................ 235

Configuring the Network Settings................................................................................................................ 236

Network Status Tab...................................................................................................................................236

IPv6 Configuration Tab.............................................................................................................................237

Network Application Tab......................................................................................................................... 237

DNS Tab.................................................................................................................................................... 238

Auto E-mail Notification Tab.................................................................................................................... 239

SNMP Tab................................................................................................................................................. 240

SMTP Tab...................................................................................................................................................241

POP3 Tab...................................................................................................................................................242

Wireless Tab (only SP 325SNw and SP 325SFNw).............................................................................242

Google Cloud Tab....................................................................................................................................244

Configuring the IPsec Settings.......................................................................................................................245

IPsec Global Settings Tab.........................................................................................................................245

IPsec Policy List Tab...................................................................................................................................245

Printing Lists/Reports..................................................................................................................................... 249

Configuring the Administrator Settings.........................................................................................................250

Administrator Tab...................................................................................................................................... 250

Rest Settings Tab........................................................................................................................................250

Backup Setting Tab................................................................................................................................... 251

Restore Setting Tab....................................................................................................................................252

Set Date/Time Tab....................................................................................................................................253

Energy Saver Mode Tab.......................................................................................................................... 254

Using Smart Organizing Monitor.................................................................................................................255

Displaying the Smart Organizing Monitor Dialog................................................................................. 255

Checking the Status Information...............................................................................................................255

Configuring the Machine Settings............................................................................................................256

Printing the Configuration Page................................................................................................................258

Scanning Documents.................................................................................................................................258

9. Maintaining the Machine

Replacing the Print Cartridge........................................................................................................................259

Cautions When Cleaning..............................................................................................................................263

Cleaning the Friction Pad and Paper Feed Roller.......................................................................................264

Cleaning the Exposure Glass........................................................................................................................266

Cleaning the Auto Document Feeder (When Using SP 320SFN).............................................................267

Cleaning the Auto Document Feeder (When Using SP 325SNw or SP 325SFNw)...............................268

Moving and Transporting the Machine....................................................................................................... 269

Disposal......................................................................................................................................................270

Where to Inquire....................................................................................................................................... 270

10. Troubleshooting

Error and Status Messages on the Screen...................................................................................................271

Error and Status Messages Appear on Smart Organizing Monitor..........................................................279

Clearing Misfeeds......................................................................................................................................... 281

Removing Jammed Paper from Tray 1.....................................................................................................281

Removing Jammed Paper from the Bypass Tray.....................................................................................283

Removing Jammed Paper from the Standard Tray or Duplex Unit........................................................285

Removing Jammed Paper from the Auto Document Feeder.................................................................. 290

When You Cannot Print Test Page............................................................................................................... 292

Paper Feed Problems.....................................................................................................................................293

Print Quality Problems................................................................................................................................... 295

Checking the Condition of the Machine..................................................................................................295

Checking the Printer Driver Settings.........................................................................................................295

Printer Problems............................................................................................................................................. 297

When You Cannot Print Properly.............................................................................................................297

When You Cannot Print Clearly...............................................................................................................299

When Paper is Not Fed or Ejected Properly...........................................................................................300

Copier Problems............................................................................................................................................ 301

When You Cannot Make Clear Copies..................................................................................................301

When You Cannot Make Copies as Wanted.........................................................................................302

Scanner Problems..........................................................................................................................................303

When You Cannot Browse the Network to Send a Scan File............................................................... 303

When Scanning Is Not Done As Expected............................................................................................. 303

Fax Problems..................................................................................................................................................304

Common Problems.........................................................................................................................................307

11. Configuring Network Settings Using OS X

Connecting the Machine to a Wired Network........................................................................................... 309

Using a USB Cable................................................................................................................................... 309

Using an Ethernet Cable...........................................................................................................................310

Connecting the Machine to a Wireless Network........................................................................................312

Installing the Printer Driver........................................................................................................................ 312

Installing Smart Organizing Monitor.......................................................................................................312

Using the Wi-Fi Setup Wizard................................................................................................................. 313

Using the WPS Button............................................................................................................................... 314

Using a PIN Code..................................................................................................................................... 316

12. Appendix

Transmission Using IPsec...............................................................................................................................319

Encryption and Authentication by IPsec.................................................................................................. 319

Security Association.................................................................................................................................. 320

Encryption Key Exchange Settings Configuration Flow......................................................................... 321

Specifying Encryption Key Exchange Settings........................................................................................321

Specifying IPsec Settings on the Computer............................................................................................. 322

Enabling and Disabling IPsec Using the Control Panel..........................................................................324

Notes About the Toner.................................................................................................................................. 325

Specifications of the Machine...................................................................................................................... 326

General Function Specifications.............................................................................................................. 326

Printer Function Specifications..................................................................................................................329

Copier Function Specifications.................................................................................................................330

Scanner Function Specifications...............................................................................................................331

Fax Function Specifications...................................................................................................................... 331

Consumables..................................................................................................................................................333

Print Cartridge............................................................................................................................................333

Information for This Machine........................................................................................................................334

User Information on Electrical & Electronic Equipment (mainly Europe and Asia)..........334

Note for the Battery and/or Accumulator Symbol (For EU countries only)......................................... 335

Environmental Advice for Users (mainly Europe)............................................................... 335

Notice To Wireless LAN Interface Users (mainly Europe).................................................336

NOTICE TO USERS (NEW ZEALAND).................................................................................................. 337

Notes to users in the state of California (Notes to Users in USA)..........................................................337

Notes to users in the United States of America.......................................................................................337

Notes to Canadian Users of Wireless Devices.......................................................................................340

Notes to Canadian Users......................................................................................................................... 341

Remarques à l'attention des utilisateurs canadiens.................................................................................341

ENERGY STAR Program........................................................................................................................... 342

Saving Energy............................................................................................................................................342

Copyright Information about Installed Applications...................................................................................346

Apache License..........................................................................................................................................346

dnsmasq..................................................................................................................................................... 348

GPL Version 2............................................................................................................................................ 349

iperf.............................................................................................................................................................357

libHaru........................................................................................................................................................359

Libsasl......................................................................................................................................................... 359

mDNSResponser....................................................................................................................................... 361

OpenCV.....................................................................................................................................................362

Open SSL................................................................................................................................................... 363

WPA Supplicant........................................................................................................................................ 366

Trademarks.....................................................................................................................................................368

INDEX...........................................................................................................................................................371

How to Find Information about Operations and Troubleshooting

You can find support information about operating the machine and troubleshooting in the Operating Manual (printed), Operating Manual (digital format), and Help (online).

Operating Manual (Printed)

The following manuals are provided with this machine.

Safety Information

This manual explains the safety precautions that should be followed when using the machine. Be sure to read this manual before using the machine.

Setup Guide

This manual explains how to set up the machine. It also explains how to remove the machine from the packaging and how to connect it to a computer.

Initial Guide for FAX (only SP 320SFN and SP 325SFNw)

This manual explains the preparations for using the fax function. Be sure to read this manual before using the fax function.

Operating Manual (Digital Format)

Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM.

Viewing from a web browser

Access the Internet from a web browser.

Confirm that the computer or the machine is connected to the network.

Download the operating manuals from http://www.ricoh.com/.

Viewing from the provided CD-ROM

Operating manuals can also be viewed from the provided CD-ROM.

• When using Windows

1. Insert the CD-ROM into the CD-ROM drive.

2. Click [Read Manual] and follow the instructions on the screen.

The PDF file manual opens.

• When using OS X

1. Insert the CD-ROM into the CD-ROM drive.

2. Double-click Manuals.htm file, located on the CD-ROM root directory.

DSG250

3. Select the language.

4. Click [Read PDF manuals].

5. Click the manual you want to refer to.

The PDF file manual opens.

Help

Use the following procedure to open the Help files learn about the printer driver and Smart Organizing Monitor functions.

For details about using Smart Organizing Monitor, see page 255 "Using Smart Organizing Monitor".

Printer driver

1. Click [Help] on the printing preferences dialog box.

For the procedure on how to open the printing preferences dialog box, see page 70 "Displaying the Printing Preferences Dialog Box".

Smart Organizing Monitor

DSG253

1. Click [Help] on the [Printer Configuration] screen.

How to Read This Manual

DSG200

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Symbols Used in This Manual

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.

[ ]

Indicates the names of keys on the machine's display or control panels.

Model-Specific Information

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• CODE XXXX -27

• 220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

• CODE XXXX -17

• 120–127 V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you.

For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

Notes

Contents of this manual are subject to change without prior notice.

The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.

Some illustrations in this manual might be slightly different from the machine.

The illustrations of the control panel and the machine in this manual are for the SP 325SFNw.

Note to Administrator

Password

Certain configurations of this machine can be password-protected to prevent unauthorized modifications by others. We strongly recommend you to create your own password immediately.

The following are the operations that can be password-protected:

• Entering the [Address Book], [Network Settings], [Wi-Fi Setup Wizard], or [Admin. Tools] menu using the control panel

You can access these menus without a password by factory default.

The setting for creating a password can be found in [Admin. Tools].

• Configuring the machine using Web Image Monitor

You can configure the machine using Web Image Monitor without a password by factory default. The setting for creating a password can be found in [Administrator Settings].

For details about creating passwords, see page 250 "Configuring the Administrator Settings".

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

1. Guide to the Machine

DSG101

This chapter describes preparations for using the machine and its operating instructions.

Guide to Components

This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions.

Exterior

• SP 320SN is not equipped with an Auto Document Feeder (ADF).

No. Name Description

1 Control Panel Contains a screen and keys for machine control.

1. Guide to the Machine

No. Name Description

2 ADF Cover Open this cover to remove originals jammed in the ADF.

3 Input Tray for the ADF Place stacks of originals here. They will feed in automatically. This

tray can hold up to 35 sheets of plain paper.

4 Auto Document Feeder

(Exposure Glass Cover)

The ADF is integrated with the exposure glass cover. Open this cover to place originals on the exposure glass.

5 Envelope Levers Lower these levers when copying or printing on envelopes. Pull up

these levers back when copying or printing on paper other than envelopes.

6 External Telephone

For connecting an external telephone.

Connector

7 USB Port For connecting the machine to a computer using a USB cable.

8 Ethernet Port For connecting the machine to the network using a network

interface cable.

9 G3 (analog) Line

For connecting a telephone line.

Interface Connector

10 Tray 1 Rear Cover Remove this cover when loading paper longer than A4 in Tray 1.

11 Rear Cover Open this cover to remove jammed paper or to lower the levers

inside before printing on envelopes.

12 Tray 1 This tray can hold up to 250 sheets of plain paper.

13 Bypass Tray This tray can hold up to 50 sheets of plain paper.

14 Front Cover Open this cover to replace the print cartridge or remove jammed

paper.

15 USB Flash Disk Port Insert a USB flash memory device to store scanned files using the

Scan to USB function.

16 Standard Tray Printed paper is output here. Up to 50 sheets of plain paper can

be stacked here.

17 Stop Fence Raise this fence to prevent paper from falling off.

18 Exposure Glass Place originals here sheet by sheet.

DSG102

DSG104

Guide to Components

• If it is difficult to take printed paper out of the output tray, you can lift the control panel and make it easier to take the printed paper out.

Interior

No. Name Description

1 Print Cartridge A replacement consumable that is required to make prints on

paper. It needs to be replaced when the alert indicator flashes red. For details about replacing the cartridge, see page 259 "Replacing the Print Cartridge".

12345 6 7 8 9 10 11

12 13

1814 15 16 17 19

DSG105

1. Guide to the Machine

Control Panel (When Using SP 320SN or SP 325SNw)

No. Name Description

1 [Image Quality] key Press to select the scan quality for the current job.

2 [Shortcut to Func.] key Press to use the function pre-assigned to this key.

3 [Density] key Press to adjust the image density for the current job.

4 [Copy] key Press to switch the machine to copier mode.

5 [Scanner] key Press to switch the machine to scanner mode.

6 Screen Displays the current status and messages.

7 Scroll Keys Press to move the cursor in the direction indicated by the key.

8 Number Keys Press to enter numerical values when specifying settings such as

fax numbers and copy quantities or to enter letters when specifying names.

9 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning,

fax transmission/reception, and other actions in progress.

10 [User Tools] key Press to display the menu for configuring the machine's system

settings.

11 [Power] key This indicator lights up blue when the machine is turned on.

12 [Wi-Fi Direct] key (only

SP 325SNw)

Pressing this key while Wi-Fi is disabled activates Wi-Fi and reboots the machine automatically. Press this key while Wi-Fi is enabled to activate or deactivate the Wi-Fi Direct function. This indicator lights blue when the Wi-Fi Direct function is active.

13 [Duplex] key Press to print on both sides of paper.

1234567 8 9 10 11 12 13

14 15 16 17 18 19 20 21 22 23 25

DSG106

Guide to Components

No. Name Description

14 Selection keys Press the key underneath an item shown on the bottom line of the

screen to select it.

15 Data In Indicator This indicator flashes blue when the machine receives print data

from the host device.

16 [Back] key Press to cancel the last operation or to return to the previous level

of the menu tree.

17 Alert Indicator This indicator lights up red when the machine runs out of paper or

consumables, when the paper settings do not match the settings specified by the driver, or when other errors occur. It flashes when the toner is nearly empty.

18 [OK] Key Press to confirm settings and specified values, or to move to the

next menu level.

19 [Start] key Press to start fax transmission/reception, scanning, or copying.

Control Panel (When Using SP 320SFN or SP 325SFNw)

No. Name Description

1 [On Hook Dial] key Press to use on-hook dialing to check the destination's status when

sending a fax.

2 [Address Book] key Press to select a scan or fax destination from the Address Book.

3 [Image Quality] key Press to select the scan quality for the current job.

4 [Shortcut to Func.] key Press to use the function pre-assigned to this key.

5 [Density] key Press to adjust the image density for the current job.

1. Guide to the Machine

No. Name Description

6 [Copy] key Press to switch the machine to copier mode.

7 [Scanner] key Press to switch the machine to scanner mode.

8 Screen Displays the current status and messages.

9 Scroll Keys Press to move the cursor in the direction indicated by the key.

10 Number Keys Press to enter numerical values when specifying settings such as

fax numbers and copy quantities or to enter letters when specifying names.

11 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning,

fax transmission/reception, and other actions in progress.

12 [User Tools] key Press to display the menu for configuring the machine's system

settings.

13 [Power] key This indicator lights up blue when the machine is turned on.

14 One Touch buttons Press to select a scan or fax Quick Dial destination.

15 [Pause/Redial] key Press to insert a pause in a fax number or to display the last used

scan or fax destination.

16 [Shift] key Press to use the Quick Dial numbers 5 to 8 when specifying a scan

or fax destination using the One Touch buttons.

17 [Wi-Fi Direct] key (only

SP 325SFNw)

18 [Duplex] key Press to print on both sides of paper.

19 [Facsimile] key Press to switch the machine to fax mode.

20 Selection keys Press the key underneath an item shown on the bottom line of the

screen to select it.

21 Data In Indicator This indicator flashes blue when the machine receives print data

from the host device.

22 [Back] key Press to cancel the last operation or to return to the previous level

of the menu tree.

Guide to Components

No. Name Description

23 Alert Indicator This indicator lights up red when the machine runs out of paper or

consumables, when the paper settings do not match the settings specified by the driver, or when other errors occur. It flashes when the toner is nearly empty.

24 [OK] Key Press to confirm settings and specified values, or to move to the

next menu level.

25 [Start] key Press to start fax transmission/reception, scanning, or copying.

DSG108

1. Guide to the Machine

Changing Operation Modes

You can switch between copier, scanner, and fax modes by pressing the corresponding keys.

Press the [Copy], [Scanner], or [Facsimile] (only SP 320SFN and SP 325SFNw) key to activate each mode. While in each mode, the corresponding key lights up.

Function Priority

By default, copy mode is selected when the machine is turned on, or if the preset [System Auto Reset Timer] time passes with no operation while the initial screen of the current mode is displayed. You can change the selected mode using [Function Priority] under [Admin. Tools].

For details about [System Auto Reset Timer] or [Function Priority], see page 206 "Administrator Settings".

Multi-access

This machine can perform multiple jobs using different functions, such as copying and faxing, at the same time. Performing multiple functions simultaneously is called “Multi-access”.

The following table shows the functions that can be performed simultaneously.

Current job Job that you want to execute simultaneously

Copying • Fax memory transmission

• Fax memory reception

• Receiving a print job from a computer (the actual printing starts after copying is finished)

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

Scanning • Fax memory transmission

• Fax immediate printing

Scanning a fax into the machine's memory before transmission

Fax immediate transmission (scanning an original and sending it simultaneously)

• Fax memory reception

• Printing a fax received in the machine's memory

• Printing

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Fax memory transmission

• Fax immediate printing

• Fax memory reception

• Printing a fax received in the machine's memory

• Printing

• Receiving a LAN-Fax job from a computer

• Printing a fax received in the machine's memory

• Printing

• Receiving a LAN-Fax job from a computer

1. Guide to the Machine

Current job Job that you want to execute simultaneously

Fax memory transmission (sending a fax that has already been stored in the machine's memory)

Fax immediate printing (receiving a fax and printing it simultaneously)

Fax memory reception (storing a received fax into the machine's memory)

Printing a fax received in the machine's memory

• Copying

• Scanning

• Scanning a fax into the machine's memory before transmission

• Printing a fax received in the machine's memory

• Printing

• Receiving a LAN-Fax job from a computer

• Scanning

• Scanning a fax into the machine's memory before transmission

• Receiving a LAN-Fax job from a computer

• Copying

• Scanning

• Scanning a fax into the machine's memory before transmission

• Receiving a LAN-Fax job from a computer

• Scanning

• Scanning a fax into the machine's memory before transmission

• Fax immediate transmission

• Fax memory transmission

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

Printing • Scanning

• Scanning a fax into the machine's memory before transmission

• Fax immediate transmission

• Fax memory transmission

• LAN-Fax transmission

Receiving a LAN-Fax job from a computer

• Copying

• Scanning

• Fax immediate printing

• Fax memory reception

• Printing a fax received in the machine's memory

• LAN-Fax transmission

Multi-access

Current job Job that you want to execute simultaneously

LAN-Fax transmission • Copying

• Scanning

• Scanning a fax into the machine's memory before transmission

• Printing a fax received in the machine's memory

• Printing

• Receiving a LAN-Fax job from a computer

Fax printing may take longer than normal if you scan using the control panel at the same time, especially

when scanning multiple pages using the exposure glass.

• If you try to use a function that cannot be performed simultaneously, you will hear a beep sound from the machine or see a failure message pop up on your computer screen. In this case, try again after the current job is finished.

1. Guide to the Machine

About Operation Tools

This section explains the operation tools of this machine.

Control Panel

The control panel contains a screen and keys for controlling the machine. They allow you to configure the machine's various settings.

For details about how to use the control panel, see page 173 "Configuring the Machine Using the Control Panel".

Smart Organizing Monitor

Install this utility on your computer from the included CD-ROM before using it.

Using Smart Organizing Monitor, you can check the machine's status, configure its settings, and use other functions.

For details about how to use Smart Organizing Monitor, see page 255 "Using Smart Organizing Monitor".

Web Image Monitor

You can check the machine's status and configure its settings by accessing the machine directly using Web Image Monitor.

About Operation Tools

For details about how to use Web Image Monitor, see page 221 "Configuring the Machine Using Utilities".

1. Guide to the Machine

Assigning a Setting to the Shortcut Key

You can access a frequently-used setting with a single keystroke by assigning the setting to the [Shortcut to Func.] key.

You can configure settings for the following 3 function:

• ID Card Copy Mode

• Direct Transmission

• Select Scanner Address

Assigning a Setting Using the Control Panel

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Shortcut to Function], and then press the [OK] key.

5. Press the [ ] or [ ] key to select the setting you want to configure, and then press the

[OK] key.

6. Press the [User Tools] key to return to the initial screen.

• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].

Assigning a Setting Using Web Image Monitor

1. Start the web browser and enter "http://(the machine's IP address)/" in the address bar.

2. Click [System Settings].

3. Click the [Shortcut to Function] tab.

4. Specify the setting you want to configure from [Shortcut to Function Settings].

5. Enter the administrator password if required.

6. Click [OK].

7. Close the web browser.

• For details about passwords, see page 250 "Configuring the Administrator Settings".

Accessing the Function Assigned to the Shortcut Key

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1. Press the [Shortcut to Func.] key.

The function assigned to the [Shortcut to Func.] key is displayed.

Assigning a Setting to the Shortcut Key

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1. Guide to the Machine

Entering Characters

To enter characters, use keys as follows:

To enter a digit

Press a number key.

To delete a character

Press the [

To enter a fax number

• To enter a number

• To enter characters other than digits

To enter a name

Letters, numbers, and symbols can be entered using the number keys.

To enter two characters consecutively that use the same number key, press the [ ] key to move the cursor before entering the second character.

] key.

Use the number keys.

" ": Press [ ].

Pause: Press the [Pause/Redial] key. "P" appears on the screen.

Space: Press the [ ] key.

• Characters you can enter depend on the setting you are configuring.

Entering Characters

• If the number you entered is too large or too small for the setting, it will not be accepted. If you press the [OK] key, the machine will increase or decrease the number to the minimum or maximum value for the setting.

1. Guide to the Machine

2. Paper Specifications and Adding

Load paper into the paper tray.

Specify the paper type and size.

Specify the paper type and size on the printer driver.

DSG260

Paper

This chapter describes how to load paper and originals and about their specifications.

Workflow for Loading Paper and Configuring Paper Sizes and Types

This section explains how to load paper and operations required after paper is loaded.

After following the procedures below, you can copy or print on the paper that is loaded in the machine.

For details about the procedures, refer to the next page.

Procedure Reference

See page 36 "Loading Paper".

There are three ways to specify the paper type and size.

• When using the control panel

See page 45 "Specifying Paper Type and Paper Size Using the Control Panel".

• When using Web Image Monitor

See page 50 "Specifying Paper Type and Paper Size Using Web Image Monitor".

• When using Smart Organizing Monitor

See page 48 "Specifying Paper Type and Paper Size Using Smart Organizing Monitor".

See page 51 "Specifying Paper Type and Paper Size Using the Printer Driver".

For details about supported paper, see page 53 "Supported Paper".

DSG110

2. Paper Specifications and Adding Paper

Loading Paper

This section explains how to load paper into the paper tray and the bypass tray.

• When loading paper, take care not to trap or injure your fingers.

For information about supported paper, precautions for storing paper and print areas, see page 53 "Supported Paper".

Loading Paper into Tray 1

The following example explains how to load paper in the standard paper tray (Tray 1) of SP 325SNw and SP 325SFNw.

All models are loaded in the same way.

• Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear, inside the rear cover. Leaving the levers lowered can cause print quality problems when printing on paper other than envelopes.

1. Pull out tray 1 carefully with both hands.

Place the tray on a flat surface.

2. Slide the side and end paper guides outward.

DSG111

DSG113

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3. Fan the paper and load it in the tray with the print side faced down.

Make sure paper is not stacked higher than the upper limit marked inside the side paper guide.

Loading Paper

4. Slide the guides inward until they are flush against the sides of the paper.

When loading custom size paper, set the paper guide slightly wider than the actual paper size.

DSG115

DSG116

2. Paper Specifications and Adding Paper

5. Check there are no gaps between the paper and the paper guides; both side and end

paper guides.

6. Carefully push tray 1 straight into the machine.

To avoid paper jams, make sure the tray is securely inserted.

• The remaining paper indicator on the left front side of the paper tray shows approximately how much paper is remaining.

Extending the Tray 1 to load paper (When Using SP 325SNw or SP 325SFNw)

This section explains how to load paper longer than A4 (297 mm) into the machine.

1. Pull out tray 1 carefully with both hands.

Place the tray on a flat surface.

2. Remove the tray 1 rear cover by pushing its center.

3. Release the extender lock on the left rear of the tray, and then pull out the extender until

it clicks.

Make sure the extender's inner surface and the scale are aligned.

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DSG116

Loading Paper

4. Follow Steps 2 to 6 in "Loading Paper into Tray 1".

• To reinsert the extender, you might have to push it with moderate force.

• The remaining paper indicator on the left front side of the paper tray shows approximately how much paper is remaining.

Extending the Tray 1 to load paper (When using SP 320SN or SP 320SFN)

This section explains how to load paper longer than A4 (297 mm) into the machine.

1. Pull out tray 1 carefully with both hands.

Place the tray on a flat surface.

2. Remove the tray 1 rear cover by pushing its center.

3. Release the extender locks on both sides of the tray, and then pull out the extender until it

clicks.

Make sure the extender's inner surface and the scale are aligned.

CMC057

DSG208

2. Paper Specifications and Adding Paper

4. Lock the extender in the extended position.

5. Follow Steps 2 to 6 in "Loading Paper into Tray 1".

• To reinsert the extender, you might have to push it with moderate force.

• The remaining paper indicator on the left front side of the paper tray shows approximately how much paper is remaining.

Loading Paper into Bypass Tray

• Do not load paper while the machine is printing.

1. Open the bypass tray.

If you load A4 (297 mm) or larger size paper, pull out the bypass tray extension.

DSG118

DSG119

DSG120

Loading Paper

2. Slide the side guides outward, then load paper with the print side up, and push in until it

stops against the machine.

3. Adjust the side guides to the paper width.

Loading Envelopes

• Before printing on envelopes, make sure to lower the levers on the machine rear, inside the rear cover, to avoid envelopes coming out creased. Also, pull up the levers back to their original

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2. Paper Specifications and Adding Paper

positions after printing. Leaving the levers lowered can cause print quality problems when printing on paper other than envelopes.

• Avoid using self-adhesive envelopes. They may cause machine malfunctions.

• Check there is no air in the envelopes before loading.

• Load only one size and type of envelope at a time.

• Before loading envelopes, flatten their leading edges (the edge going into the machine) by running a pencil or ruler across them.

• Some kinds of envelope might cause misfeeds, wrinkles or print poorly.

• Print quality on envelopes may be uneven if parts of an envelope have different thicknesses. Print one or two envelopes to check print quality.

• In a hot and humid environment, the envelope might be output creased or improper printing quality.

1. Open the bypass tray.

2. Slide the side guides outward, then load envelopes with the print side up, and push in

until it stops against the machine.

Envelopes whose flaps are open must be printed with the flaps open, and envelopes whose flaps are closed must be printed with the flaps closed. Before loading envelopes, make sure they are as flat as possible.

3. Adjust the side guides to the envelope width.

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DSG124

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4. Open the rear cover.

Loading Paper

5. Lower the levers for printing envelopes on both sides to the position indicated with an

envelope mark.

Make sure to pull up the levers back to their original positions after printing.

6. Close the rear cover.

• Be sure to load envelopes so that their flaps are on the left. If you do not, the envelopes will become creased.

2. Paper Specifications and Adding Paper

• If printed envelopes come out badly creased, load the envelopes in the opposite direction, and then rotate the print object by 180 degrees using the printer driver before printing. For details, see the printer driver Help.

DSG126

Specifying Paper Type and Paper Size Using the Control Panel

This section describes how to specify the paper size and paper type using the control panel.

• Paper type and size can also be specified using the printer driver. For details, see the printer driver Help.

• For prints from the bypass tray, you can select to print according to either the printer driver settings or the control panel settings with [Bypass Tray Priority] under [Tray Paper Settings]. For details about [Bypass Tray Priority], see page 202 "Tray Paper Settings".

• If [Auto Continue] under [System Settings] is enabled, printing stops temporarily if a paper type/ size error is detected. The printing restarts automatically with the settings made with the control panel after about ten seconds. For details about [Auto Continue], see page 193 "System Settings".

Specifying the Paper Type

This section describes how to specify the paper type.

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and then

press the [OK] key.

4. Press the [ ] or [ ] key to select the desired paper type, and then press the [OK] key.

5. Press the [User Tools] key to return to the initial screen.

• You can press the [Back] key to exit to the previous level of the menu tree.

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2. Paper Specifications and Adding Paper

Specifying the Standard Paper Size

This section describes how to specify the standard paper size.

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press

the [OK] key.

4. Press the [ ], [ ],[ ], or [ ] key to select the desired paper size, and then press the [OK]

key.

5. Press the [User Tools] key to return to the initial screen.

• You can press the [Back] key to exit to the previous level of the menu tree.

Specifying a Custom Paper Size

This section describes how to specify a custom paper size.

• When you perform printing, make sure that the paper size specified with the printer driver matches the paper size specified with the control panel. If a paper size mismatch occurs, a message appears on the display. To ignore the error and print using mismatched paper, see page 73 "If a Paper Mismatch Occurs".

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Specifying Paper Type and Paper Size Using the Control Panel

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press

the [OK] key.

4. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.

6. Enter the width using number keys, and then press the [OK] key.

To enter a decimal point, press [

7. Enter the length using number keys, and then press the [OK] key.

To enter a decimal point, press [ ].

8. Press the [User Tools] key to return to the initial screen.

• You can press the [Back] key to exit to the previous level of the menu tree.

2. Paper Specifications and Adding Paper

Specifying Paper Type and Paper Size Using Smart Organizing Monitor

The procedure in this section is an example based on Windows 7. The actual procedure may vary depending on the operating system you are using.

1. On the [Start] menu, click [All Programs].

2. Click [SP 320 Series Software Utilities].

3. Click [Smart Organizing Monitor].

Smart Organizing Monitor starts.

4. If the machine you are using is not selected, click [Connect Printer], and then do one of the

following:

• Select the machine's model.

• Enter the IP address of the machine manually.

• Click [Search Network Printer] to search the machine via the network.

5. Click [OK].

6. On the [User Tools] tab, click [Printer Configuration].

If you are requested to enter an access code, enter the access code and then click [OK].

The default access code is "Admin".

7. On the [Paper Input] tab, select the paper type and paper size, and then click [OK].

8. Click [Close].

Specifying a Custom Paper Size

1. On the [Start] menu, click [All Programs].

Specifying Paper Type and Paper Size Using Smart Organizing Monitor

2. Click [SP 320 Series Software Utilities].

3. Click [Smart Organizing Monitor].

4. If the machine you are using is not selected, click [Connect Printer], and then do one of the

following:

• Select the machine's model.

• Enter the IP address of the machine manually.

• Click [Search Network Printer] to search the machine via the network.

5. Click [OK].

6. On the [User Tools] tab, click [Printer Configuration].

If you are requested to enter an access code, enter the access code and then click [OK].

The default access code is "Admin".

7. On the [Paper Input] tab, select [Custom Paper Size] in the [Paper Size] list.

8. In the [Unit:] list, select [mm:] or [inch:].

9. In the [Horizontal] box and [Vertical] box, specify the width and length.

10. Click [OK].

11. Click [Close].

2. Paper Specifications and Adding Paper

Specifying Paper Type and Paper Size Using Web Image Monitor

This section describes how to specify paper sizes and types using Web Image Monitor.

1. Start the web browser and access the machine by entering its IP address.

The top page of Web Image Monitor appears.

2. Click [System Settings].

3. Click [Tray Paper Settings].

4. Select the paper type and paper size for the tray you want to use.

5. Enter the administrator password if required.

6. Click [OK].

7. Close the web browser.

Specifying a Custom Paper Size

1. Start the web browser and access the machine by entering the IP address.

2. Click [System Settings].

3. Click [Tray Paper Settings].

4. Select [Custom Size] in the [Paper Size] list.

5. Select [mm] or [inch] and specify the width and length.

6. Enter the administrator password if required.

7. Click [OK].

8. Close the web browser.

Specifying Paper Type and Paper Size Using the Printer Driver

• Make sure that the paper type and size specified with the printer driver matches the type and size of the paper loaded in the tray. Since this machine does not detect paper sizes automatically, the type or size of the paper may be mismatched and the print job may not print correctly.

When Using Windows

The procedure in this section is an example based on Windows 7. The actual procedure may vary depending on the operating system you are using.

1. Open the [Printing Preferences] dialog box from the printer driver.

For information of how to open the printer driver properties from [Devices and Printers], see page 70 "Displaying the Printing Preferences Dialog Box".

The [Printing Preferences] dialog box appears.

2. Click the [Paper] tab.

3. In the [Input Tray:] list, select the paper tray you want to use for printing.

4. In the [Paper Type:] list, select the type of paper that is loaded in the paper tray.

5. Select the [Print On] check box and select the size of the paper that is loaded in the paper

tray.

Clear the [Fit to Print Size] check box as necessary.

2. Paper Specifications and Adding Paper

6. Click [OK].

When Using OS X

The procedure in this section is an example based on OS X 10.11. The actual procedure may vary depending on the operating system you are using.

1. Start System Preferences.

2. Click [Printers & Scanners].

3. Select the printer you are using.

4. In the [Paper Size:] list, select the size of the document to be printed.

5. Select [Printer Features] in the pop-up menu.

6. In the [Media Type:] list, select the type of paper that is loaded in the paper tray.

Supported Paper

• After loading paper in the tray, specify the paper type and size using the control panel or using Smart Organizing Monitor and printer driver. This machine does not detect the paper size automatically.

• When loading custom size paper, specify the width and length using the control panel and the printer driver.

Tray 1

Type Size Weight Capacity

Plain Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Letterhead

Preprinted Paper

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

/2 × 11, B5 JIS, B6 JIS,

A4, 8 A5 LEF, A5 SEF, A6, 81/2 × 14, 81/2 × 13, 8.5 × 13.4, 8.5 × 13.6, 16K, 8.11 × 13.3, 51/2 × 81/

52 to 162 g/m

(14 to 43 lb.)

250

(80 g/m2, 20 lb.)

2. Paper Specifications and Adding Paper

Type Size Weight Capacity

Plain Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Letterhead

Preprinted Paper

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

Bypass tray

Type Size Weight Capacity

Plain Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Letterhead

Custom size:

100 to 216 mm in width,

148 to 356 mm in length

(3.94 to 8.50 inches in width,

5.83 to 14.02 inches in length)

/2 × 11, B5 JIS, B6 JIS,

A4, 8 A5 LEF, A5 SEF, A6, 81/2 × 14, 81/2 × 13, 8.5 × 13.4, 8.5 × 13.6, 16K, 8.11 × 13.3, 51/2 × 81/2, 41/8 × 91/2, 37/8 × 71/2, DL Env, C6 Env, C5 Env

52 to 162 g/m

(14 to 43 lb.)

52 to 162 g/m

(14 to 43 lb.)

250

(80 g/m2, 20 lb.)

Preprinted Paper

Envelope

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

Supported Paper

Type Size Weight Capacity

Plain Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Custom size:

90 to 216 mm in width,

140 to 356 mm in length

(3.54 to 8.50 inches in width,

5.51 to 14.02 inches in length)

Letterhead

Preprinted Paper

Envelope

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

The number of envelopes that can be loaded is up to 8.

52 to 162 g/m

(14 to 43 lb.)

(80 g/m2, 20 lb.)

• Always set the paper vertically regardless of the size.

Specifications of Paper Types

The following tables describe the types of paper that can be used with this machine.

• Depending on the paper type, the toner may take a while to dry. Before handling printed sheets, make sure that they have fully dried. Otherwise, the toner may smudge.

• Print quality can be guaranteed only if recommended paper is used. For more information about the recommended paper, contact your sales or service representative.

Plain Paper

Item Description

Paper thickness 65 to 99 g/m2 (17 to 27 lb.)

Supported paper tray Tray 1 and bypass tray

2. Paper Specifications and Adding Paper

Item Description

Duplex supported size A4, 81/2 × 11, 81/2 × 14, 81/2 × 13, 8.5 × 13.4, 8.5 × 13.6, 8.11 ×

13.3

Thick Paper 1

Item Description

Paper thickness 100 to 130 g/m2 (27 to 35 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size A4, 81/2 × 11, 81/2 × 14, 81/2 × 13, 8.5 × 13.4, 8.5 × 13.6, 8.11 ×

13.3

Thick Paper 2

Item Description

Paper thickness 131 to 162 g/m2 (35 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Thin Paper

Item Description

Paper thickness 52 to 64 g/m2 (14 to 16 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size A4, 81/2 × 11, 81/2 × 14, 81/2 × 13, 8.5 × 13.4, 8.5 × 13.6, 8.11 ×

13.3

Supported Paper

Recycled Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size A4, 81/2 × 11, 81/2 × 14, 81/2 × 13, 8.5 × 13.4, 8.5 × 13.6, 8.11 ×

13.3

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Color Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size A4, 81/2 × 11, 81/2 × 14, 81/2 × 13, 8.5 × 13.4, 8.5 × 13.6, 8.11 ×

13.3

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Preprinted Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size A4, 81/2 × 11, 81/2 × 14, 81/2 × 13, 8.5 × 13.4, 8.5 × 13.6, 8.11 ×

13.3

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

2. Paper Specifications and Adding Paper

Prepunched Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size A4, 81/2 × 11, 81/2 × 14, 81/2 × 13, 8.5 × 13.4, 8.5 × 13.6, 8.11 ×

13.3

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Letterhead

Item Description

Paper thickness 100 to 130 g/m2 (27 to 35 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size A4, 81/2 × 11, 81/2 × 14, 81/2 × 13, 8.5 × 13.4, 8.5 × 13.6, 8.11 ×

13.3

Notes Paper that has a thickness outside the specified range cannot be printed

onto.

Bond Paper

Item Description

Paper thickness 105 to 160 g/m2 (28 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Supported Paper

Cardstock

Item Description

Paper thickness 105 to 160 g/m2 (28 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Label Paper

Item Description

Paper thickness 105 to 160 g/m2 (28 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes Avoid using adhesive label paper on which glue is exposed. Glue may stick

to the inner parts of the machine, which can cause paper feed problems, deterioration in print quality, or premature wear of the print cartridge's photo conductor unit.

Envelope

Item Description

Supported paper tray Bypass tray

Duplex supported size None

Notes

• Avoid using self-adhesive envelopes. They may cause machine malfunctions.

• The number of envelopes that can be printed per minute is approximately half that of middle thick paper.

• Paper can be loaded only up to the lower of the two paper limit marks of the tray.

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2. Paper Specifications and Adding Paper

• If printed envelopes come out badly creased, load the envelopes in the opposite direction. Also, configure the printer driver to rotate the print object 180 degrees. For details about changing the orientation see the printer driver Help.

• Environmental factors can degrade the print quality on both recommended and non-recommended envelopes.

• If envelopes are severely curled after printing, flatten them by bending them back against the curl.

• After printing, envelopes sometimes have creases along their long edges and toner smear on their unprinted sides. Print images might also be blurred. When printing large, black-solid areas, striping can occur as a result of the envelopes overlapping.

• To correctly specify the length of an envelope whose flap opens along its short edge, be sure to include the open flap when measuring.

• Fan envelopes, and then align their edges before loading.

• When fanning envelopes, make sure they are not stuck together. If they are stuck together, separate them.

• When fanning envelopes, make sure the envelope flaps are not stuck. If they are stuck, separate them.

• Before loading envelopes, flatten them out so that their curl does not exceed that shown as shown below.

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• If the curl is severe, flatten out the envelopes using your fingers, as shown below.

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Supported Paper

Non-Recommended Paper Types

Do not use the following types of paper:

• Ink-jet printer paper

• Bent, folded, or creased paper

• Curled or twisted paper

• Torn paper

• Wrinkled paper

• Damp paper

• Dirty or damaged paper

• Paper that is dry enough to emit static electricity

• Paper that has already been printed onto, except a preprinted letterhead paper.

Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.monochrome and color copiers, ink-jet printers, etc.)

• Special paper, such as thermal paper and carbon paper

• Paper weighing heavier or lighter than the limit

CHZ904

2. Paper Specifications and Adding Paper

• Paper with windows, holes, perforations, cutouts, or embossing

• Adhesive label paper on which glue or base paper is exposed

• Paper with clips or staples

• When loading paper, take care not to touch the surface of the paper.

• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print quality degradation, or malfunctions.

Paper Storage

• Store paper appropriately. If the paper is stored incorrectly, misfeeds, lower printing quality, or malfunctions may result.

When storing paper:

• Do not store paper in a humid place.

• Do not store paper in direct sunlight.

• Do not stand paper on its edge.

• Store any leftover paper in a wrapping or box supplied with the paper.

Print Area

The diagram below shows the area of the paper that the machine can print on.

From the printer driver

1. Print area

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CHZ904

2. Feed direction

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 4.2 mm (0.2 inches)

Envelope

1. Print area

2. Feed direction

Supported Paper

3. Approximately 4.2 mm (0.2 inches)

4. Approximately 4.2 mm (0.2 inches)

Copier function

1. Print area

2. Feed direction

3. Approx. 4 mm (0.2 inches)

4. Approx. 2.8 mm (0.1 inches)

CHZ904

2. Paper Specifications and Adding Paper

Fax function

1. Print area

2. Feed direction

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 2 mm (0.08 inches)

• The print area may vary depending on the paper size, printer language and printer driver settings.

• For better envelope printing, we recommend you set the right, left, top, and bottom print margins to at least 15 mm (0.6 inches) each.

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Placing Originals

This section describes the types of originals you can set and how to place them.

Placing Originals on the Exposure Glass

This section describes the procedure for placing originals on the exposure glass.

• Do not place originals before any correction fluid and toner has completely dried. Doing so may make marks on the exposure glass that will appear on copies.

• The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass.

• Because colors made by marker or highlighter pen on originals are difficult to reproduce, they might not appear on copies.

1. Lift the ADF or the exposure glass cover.

Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

3. Lower the ADF or the exposure glass cover.

Hold down the ADF or the exposure glass cover with your hands when using thick, folded, or bound originals and when the ADF or the exposure glass cover cannot be lowered completely.

Placing Originals in the Auto Document Feeder (only SP 320SFN, SP 325SNw, and SP 325SFNw)

By using the ADF, you can scan multiple pages at once.

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2. Paper Specifications and Adding Paper

• Do not place different size originals in the ADF at once.

• Straighten curls in the originals before placing them in the ADF.

• To prevent multiple sheets from being fed at once, fan the pages of your original before placing them in the ADF.

• Place the original squarely.

1. Open the cover of the input tray for the ADF and adjust the guides according to the size of

the original.

2. Place the aligned originals face up in the ADF. The last page should be on the bottom.

• When placing originals longer than A4, pull out the ADF tray's extenders.

About Originals

This section describes the types of originals that can be placed and the parts of the original that are unscannable.

Placing Originals

Recommended size of originals

This section describes the recommended size of the original.

Exposure glass

Up to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in length

ADF (only SP 320SFN, SP 325SNw, and SP 325SFNw)

• Paper size: 140 to 216 mm (51/2 to 81/2 inches) in width, 140 to 356 mm (51/2 to 14 inches) in length

• Paper weight: 52 to 120 g/m2 (13.8 to 28.0 lb.)

• Only 1 sheet of an original can be placed on the exposure glass at a time.

• In the ADF, up to 35 sheets of originals can be placed at once (when using paper weighing 80 g/m2, 20 lb.).

Types of originals not supported by the Auto Document Feeder (only SP 320SFN, SP 325SNw, and SP 325SFNw)

If placed in the ADF, the following types of original might be damaged or become jammed, or result in gray or black lines appearing on prints:

• Originals larger or heavier than recommended

• Stapled or clipped originals

• Perforated or torn originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper

• Originals with perforated lines

• Originals with indexes, tags, or other projecting parts

• Sticky originals such as translucent paper

• Thin, highly flexible originals

• Thick originals such as postcards

• Bound originals such as books

• Transparent originals such as OHP transparencies or translucent paper

• Originals that are wet with toner or white out

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2. Paper Specifications and Adding Paper

Unscannable image area

Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on all four sides of the original might not be scanned.

Margins when using exposure glass

In copier mode In scanner mode In fax mode

Top 4 mm 0 mm 0 mm

Right 3 mm 0 mm 0 mm

Left 3 mm 0 mm 0 mm

Bottom 3 mm 0 mm 0 mm

Margins when using ADF (only SP 320SFN, SP 325SNw, and SP 325SFNw)

In copier mode In scanner mode In fax mode

Top 4 mm 0 mm 0 mm

Right 3 mm 0 mm 0 mm

Left 3 mm 0 mm 0 mm

Bottom 3 mm 2 mm 0 mm

3. Printing Documents

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This chapter describes how to configure settings on the printer driver and print documents.

What You Can Do with the Printer Function

Duplex printing

You can print on both sides of a sheet of paper. For details, see the printer driver Help.

Combined printing

You can combine multiple pages and print them on a single sheet of paper. For details, see the printer driver Help.

3. Printing Documents

Displaying the Printing Preferences Dialog Box

To change the default settings of the printer driver, configure settings in the [Printing Preferences] dialog box.

To change the default settings of all applications, open the [Printing Preferences] dialog box from the OS. For details, see page 70 "Displaying the Printing Preferences Dialog Box from the [Start] Menu". To change the default settings of a specific application, open the [Printing Preferences] dialog box from that application. For details, see page 70 "Displaying the Printing Preferences Dialog Box in an Application".

Displaying the Printing Preferences Dialog Box from the [Start] Menu

This section explains how to open the [Printing Preferences] dialog box from [Devices and Printers].

• When the printer driver is distributed from the print server, the setting values specified by the server are displayed as the default for [Printing Defaults...].

• You cannot configure different print settings for each user. The settings configured in this dialog box are used as the default.

1. On the [Start] menu, click [Devices and Printers].

2. Right-click the icon of the printer you want to use.

3. Click [Printing Preferences].

Displaying the Printing Preferences Dialog Box in an Application

You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application.

The settings displayed in the [Printing Preferences] dialog box opened from the [Devices and Printers] window are applied as the default in the [Printing Preferences] dialog box opened in an application. When printing from an application, modify the settings as required.

The screens displayed may differ depending on the application. The following procedure explains how to print documents from an application using WordPad in Windows 7 as an example.

Displaying the Printing Preferences Dialog Box in an Application When Using Windows

1. Click the WordPad menu button in the upper left corner of the window, and then click

[Print].

Displaying the Printing Preferences Dialog Box

2. In the [Select Printer] list, select the printer you want to use.

3. Click [Preferences].

• Procedures for opening the [Printing Preferences] dialog box vary depending on the application. For details, see the printer driver Help or the manuals provided with the application.

Displaying the Printing Preferences Dialog Box in an Application When Using OS X

The following procedure is explained using OS X 10.11 as an example.

1. Open the document to print.

2. Select [Print...] on the [File] menu.

3. Check that the machine name or IP address you are using is selected in the [Printer:]

popup menu.

If the machine name or IP address you are using is not selected in the [Printer:] list, click the list, and then select the machine.

3. Printing Documents

Basic Operation of Printing

The following procedure explains how to perform basic printing.

The procedure in this section is an example based on Windows 7. The actual procedure may vary depending on the operating system you are using.

For details of printing options, see the printer driver Help.

1. Open the printer properties dialog box in your document's application.

For details about each setting, click [Help]. You can also click the information icons to show configuration information.

2. Set printing options as necessary, and then click [OK].

The printer properties dialog box closes.

3. Click [Print].

• If a paper jam occurs, printing stops after the current page has been printed out. After the jammed paper is removed, printing restarts from the jammed page automatically. For details about how to remove the jammed paper, see page 281 "Clearing Misfeeds".

• After printing on envelopes, make sure to pull up the levers for printing on envelopes back to their original positions. Leaving the levers lowered can cause print quality problems when printing on paper other than envelopes. For details about the levers for printing on envelopes, see page 36 "Loading Paper".

Basic Operation of Printing

If a Paper Mismatch Occurs

The machine reports an error if:

• The paper type does not match the print job's settings when [Input Tray:] is set to [Auto Tray Select].

• The paper size does not match the print job's settings when [Size Mismatch Detection] under [Tray Paper Settings] is enabled.

There are two ways to resolve these errors:

Continue printing using mismatched paper

Ignore the error and print using mismatched paper.

Cancel the print job

Cancel printing.

• For details about [Size Mismatch Detection], see page 202 "Tray Paper Settings".

• If [Auto Continue] under [System Settings] is enabled, the machine ignores the paper type and size settings and prints on whatever paper is loaded. Printing stops temporarily when the error is detected, and restarts automatically after about ten seconds using the settings made on the control panel. For details about [Auto Continue], see page 193 "System Settings".

Continuing printing using mismatched paper

If the paper is too small for the print job, the printed image will be cropped.

1. If the error message is displayed, press the [OK] key.

Canceling a Print Job

You can cancel print jobs using either the machine's control panel or your computer, depending on the status of the job.

Canceling a print job before printing has started

• Windows

1. Double-click the printer icon on the task tray of your computer.

2. Select the print job you want to cancel, click the [Document] menu, and then click

[Cancel].

3. Click [Yes].

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3. Printing Documents

• If you cancel a print job that has already been processed, printing may continue for a few pages before being canceled.

• It may take a while to cancel a large print job.

Canceling a print job while printing

1. Press the [Clear/Stop] key.

4. Copying Originals

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This chapter describes the basic and advanced procedures for making copies and how to specify settings.

What You Can Do with the Copier Function

Duplex copying

You can copy two pages onto both sides of a single sheet of paper. For details about the settings, see page 82 "Copying Single-Sided Originals with 2-Sided and Combined Printing" and page 86 "Copying 2-Sided Originals with 2-Sided and Combined Printing".

Combined copying (only SP 320SFN, SP 325SNw, and SP 325SFNw are available)

You can copy multiple pages onto a single sheet of paper. For details about the settings, see page 82 "Copying Single-Sided Originals with 2-Sided and Combined Printing" and page 86 "Copying 2-Sided Originals with 2-Sided and Combined Printing".

ID card copying

ID card copying allows you to copy the front and back sides of an ID card or passport onto one side of a sheet of paper. For details, see page 89 "Copying an ID Card".

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4. Copying Originals

Copier Mode Screen

This section provides information about the screen when the machine is in copier mode.

By default, the display shows the copier screen when the machine is turned on.

If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch to the copier screen.

Screen in standby mode

1. Current status or messages

Displays the current status or messages.

2. Current settings

Displays the current tray, reproduction ratio, and scan settings.

3. Selection key items

Displays the functions you can use by pressing the corresponding selection keys.

4. Copy quantity

Displays the current copy quantity. You can change the copy quantity using the number keys.

• The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools]. For details, see page 206 "Administrator Settings".

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Basic Operation of Copying

• The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass.

1. Press the [Copy] key.

2. Place the original on the exposure glass or in the ADF.

To place the original, see page 65 "Placing Originals". If necessary, configure advanced photocopy settings.

3. To make multiple copies, enter the number of copies using the number keys.

4. Press the [Start] key.

• The maximum number of copies is 99.

• You can change the paper tray for the current job by pressing the [ ] or [ ] key. You can also select to change the paper tray automatically according to the paper size (A4, Letter, or 16K).

• You can select the paper tray for printing out copies in [Select Paper] under [Copier Features]. If you set the machine to switch between tray 1 and the bypass tray automatically depending on the paper size in this setting, you can also specify the tray the machine uses first in [Paper Tray Priority]

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4. Copying Originals

under [Tray Paper Settings]. For [Select Paper], see page 176 "Copier Features Settings". For [Paper Tray Priority], see page 202 "Tray Paper Settings".

• When making multiple copies of a multi-page document, you can select whether copies are output in collated sets, or in page batches in the [Sort] setting under [Copier Features]. For [Sort], see page 176 "Copier Features Settings".

• If a paper jam occurs, printing stops after the current page has been printed out. After the jammed paper is removed, printing restarts from the jammed page automatically.

• If a scanning jam occurs in the ADF, copying is canceled immediately. In this case, copy the originals again starting from the jammed page. For the direction to remove the jammed paper, see page 281 "Clearing Misfeeds".

Canceling a Copy

While scanning the original

If copying is canceled while the machine is scanning the original, copying is cancelled immediately and there is no printout.

When the original is set in the ADF, scanning stops immediately but pages that have already been scanned completely will be copied.

While printing

If copying is canceled during printing, the photocopy process is canceled after the current page has been printed out.

Follow the procedure below to cancel copying.

1. Press the [Copy] key.

2. Press the [Clear/Stop] key.

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Basic Operation of Copying

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4. Copying Originals

Making Enlarged or Reduced Copies

There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio.

Preset ratio

• (mainly Europe and Asia)

50%, 71%, 82%, 93%, 122%, 141%, 200%, 400%

• (mainly North America)

50%, 65%, 78%, 93%, 129%, 155%, 200%, 400%

Custom ratio

25% to 400% in 1% increments.

Specifying Reduce/Enlarge

1. Press [Scale].

Making Enlarged or Reduced Copies

2. Press [Reduce], [Enlarge], or [Zoom].

For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom], specify the desired ratio using the number keys.

3. Press the [OK] key.

PortraitLandscape

Original Copy

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4. Copying Originals

Copying Single-Sided Originals with 2-Sided and Combined Printing

This section explains how to combine and print a multiple pages (two or four pages) on one side or both sides of paper. (only SP 320SFN, SP 325SNw, and SP 325SFNw are available)

• This function is only available when the original is set in the ADF, not when it is set on the exposure glass.

• To use this function, the paper size used for printing copies must be set to A4, Letter or Legal.

• Paper between 64 and 105 g/m2 can be used for duplex printing.

• The types of paper that can be used for 2-sided copy are plain, thin, thick 1, recycled, color, letterhead, preprinted, and prepunched.

There are following copy modes. Select a copy mode according to your original and how you want the copy outputs to appear.

Combined copy on one side

In this mode, a two or four-page original is combined and printed on one side of paper.

• 1Sd 2Orig->Comb 2on1 1Sd

• 1Sd 4Orig->Comb 4on1 1Sd

PortraitLandscape

Original Copy

Left to Right Top to Bottom

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Combined copy on both sides

PortraitLandscape

Original Copy

Top to Top Top to Bottom

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Copying Single-Sided Originals with 2-Sided and Combined Printing

In this mode, a multiple-page original is combined and printed on both sides of paper.

• 1Sd 4Orig->Comb 2on1 2Sd

• 1Sd 8Orig->Comb 4on1 2Sd

Portrait

Original Copy

Left to Right, Top to Top Left to Right, Top to Bottom

Top to Bottom, Top to Top Top to Bottom, Top to Bottom

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Landscape

Original Copy

Left to Right, Top to Top Left to Right, Top to Bottom

Top to Bottom, Top to Top Top to Bottom, Top to Bottom

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4. Copying Originals

1 Sided Orig->2 Sided Copy

In this mode, one-sided pages are printed on the front and back sides of paper without being combined.

PortraitLandscape

Original Copy

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Top to Top Top to Bottom

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Copying Single-Sided Originals with 2-Sided and Combined Printing

Specifying Combined and 2-sided Copies

1. Press the [Duplex] key.

2. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key.

3. Press the [ ] or [ ] key to select paper orientation and page order, and then press the

[OK] key.

• You can change the machine's default [Duplex/Combine] setting to always make photocopies in combine mode. For details, see page 176 "Copier Features Settings".

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4. Copying Originals

Copying 2-Sided Originals with 2-Sided and Combined Printing

This section explains how to make 2-sided copies of 2-sided originals, or copy two original pages to one sheet, or copy four original pages to one sheet with two pages per side. (only SP 325SNw and SP 325SFNw are available)

• Make sure the same number of pages will be printed on the front and back of all sheets. Otherwise, the job will be reset.

The following five types of manual 2-sided copying are available.

2Sd 1Orig->Comb 2on1 1Sd

Copies one 2-sided original to one side of a sheet.

2Sd 2Orig->Comb 4on1 1Sd

Copies two 2-sided originals to one side of a sheet.

2 Sided Orig->2 Sided Copy

Makes 2-sided copies of 2-sided originals.

2Sd 2Orig->Comb 2on1 2Sd

Copies both sides of one 2-sided original to one side of a sheet, and both sides of another 2-sided original to the other side of the sheet.

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Copying 2-Sided Originals with 2-Sided and Combined Printing

2Sd 4Orig->Comb 4on1 2Sd

Copies four 2-sided originals to one sheet with four pages per side.

Duplex Copying Manually Using the ADF (for SP 320SFN)

1. Press the [Duplex] key.

2. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key.

3. Press the [ ] or [ ] key to select paper orientation and page order, and then press the

[OK] key.

4. Press the [Back] key.

5. Place all 2-sided originals into the ADF with their fronts facing up.

6. Press the [ ] or [ ] key to select a paper tray.

7. Press the [Start] key.

• After you place the originals, press the [Start] key within the time specified in [System Auto Reset Timer]. Otherwise, the job is canceled. For details, see page 206 "Administrator Settings".

• If the memory becomes full while originals are being scanned, the job is canceled.

Duplex Copying Manually Using the Exposure Glass (for SP 320SN)

• When printing odd pages in [Manual 2 Sided Scan Mode], the last page cannot be printed. Before printing the last page, set the [Duplex/Combine] to [Off].

1. Press the [Duplex] key.

2. Press the [

[OK] key.

] key or [ ] key to select [Manual 2 Sided Scan Mode], and then press the

4. Copying Originals

3. Place the original on the exposure glass front side down and with the top to the rear of

the machine.

Place the originals one by one.

4. Press the [Start] key.

A message prompting you to place the original back side down on the exposure glass appears on the display.

5. Place the original on the exposure glass with the back side faced down and with the top

to the rear of the machine.

6. Press the [Start] key again.

When all originals have been scanned, press the [Clear/Stop] key.

• After you load the original, press the [Start] key within the time specified in [System Auto Reset Timer]. Otherwise, the job is canceled. For details, see page 206 "Administrator Settings".

• Sort is not available.

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Copying an ID Card

This section describes how to copy the front and back sides of an ID card or other small documents onto one side of a sheet of paper.

• This function is available only when the original is set on the exposure glass, not when it is set in the ADF.

• To use this function, the paper size used for printing copies must be set to A6, A5, A4, Half Letter or Letter.

Printed paper size Scanned paper size

A4 A5 (148×210 mm)

Letter Half Letter (140×216 mm)

A5 A6 (105×148 mm)

Half Letter Quarter Letter (108×140 mm)

A6 A7 (74×105 mm)

1. Press the [Shortcut to Func.] key.

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4. Copying Originals

To make the [Shortcut to Func.] key enable ID card copy mode for the current job, [Shortcut to Function] under [Admin. Tools] must be set to [ID Card Copy Mode]. You can also assign the setting using Web Image Monitor.

For [Shortcut to Function], see page 206 "Administrator Settings".

2. To make multiple copies, enter the number of copies using the number keys.

3. Place the original in the upper-left corner of the exposure glass.

4. Press the [Start] key.

A message prompting you to place the original back side down on the exposure glass appears on the display.

5. Place the original on the exposure glass with the back side faced down and with the top

to the rear of the machine within the time specified in [System Auto Reset Timer], and then press the [Start] key again.

• For the ID card copy function, you can set the machine to print a line in the middle of the printed paper. Specify [ID Card Center Line] under [Copier Features].

• You can change the scanning size for the ID card function. Specify [ID Card Size] under [Copier Features].

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Specifying Scan Settings for Copying

This section describes how to specify image density and scan quality for the current job.

Adjusting Image Density

There are five image density levels. The higher the density level, the darker the printout.

1. Press the [Density] key.

2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.

• You can change the machine's default [Density] setting to always make copies with a specific density level. For details, see page 176 "Copier Features Settings".

Selecting the Document Type According to Original

There are three document types:

Mixed

Select this when the original contains both text and photographs or pictures.

Text

Select this when the original contains only text and no photographs or pictures.

Photo

Select this when the original contains only photographs or pictures. Use this mode for the following types of original:

• Photographs

• Pages that are entirely or mainly photographs or pictures, such as magazine pages.

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4. Copying Originals

1. Press the [Image Quality] key.

2. Press the [ ] or [ ] key to select the desired document type, and then press the [OK] key.

• You can change the machine's default [Original Type] setting to always make copies with a specific document type. For details, see page 176 "Copier Features Settings".

5. Scanning Originals

For details, see "Basic Operation of Scan to Folder".

For details, see "Basic Operation for TWAIN Scanning".

Documents

Send Scanned Documents to a Folder on a Client Computer

For details, see "Basic Operation of Scan to E-mail".

Send Scanned Documents by E-mail

Scanning Documents from a Client Computer

Specify a destination and start scanning

Specify a e-mail address and start scanning

Specify scan settings and start scanning

Scanned data is displayed on the computer screen

Files are sent directly to shared folders

Distribute the document as a file attached to an e-mail

Specify scan settings and start scanning

Scanned files are saved in the USB flash memory device

For details, see "Basic Procedures for Saving Scan Files on a USB Flash Memory Device".

Saving Scan Files on a USB Flash Memory Device

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This chapter describes how to specify settings and use the scanner function.

What You Can Do with the Scanner Function

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Ready

Specify Address

Scn Size Original Dest.

300 x 300dpi

5. Scanning Originals

Scanner Mode Screen

This section provides information about the screen in scanner mode.

By default, the display shows the copier screen when the machine is turned on. If the copier or fax screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner screen.

Screen in standby mode

1. Current status or messages

Displays the current status or messages.

2. Current settings

Displays the current scanning mode and scan settings.

• When "Specify Address" is displayed: Scan to E-mail, Scan to FTP, or Scan to Folder functions can be used.

3. Selection key items

Displays the functions you can use by pressing the corresponding selection keys.

• The machine's default mode at power on can be specified in the [Function Priority] setting under [Admin. Tools]. For [Function Priority], see page 206 "Administrator Settings".

Registering Scan Destinations

This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.

• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss. Be sure to create backup files of the Address Book data periodically.

• Depending on your network environment, the Scan to FTP and Scan to Folder functions may require a user name and password to be correctly entered in the destination information. In such cases, after registering destinations, check that the user name and password are correctly entered by sending test documents to those destinations.

The Address Book can contain up to 100 entries, including 8 Quick Dial entries.

Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch button (only SP 320SFN and SP 325SFNw).

1. Start the web browser and access the machine by entering its IP address.

2. Click [Quick Dial Destination] or [Scan Destination].

3. From the [Destination Type] list, select [E-mail Address], [FTP], or [Folder].

4. Register information as necessary.

The information you must register varies depending on the destination type. For details, see the tables below.

5. Enter the administrator password if required.

6. Click [Apply].

7. Close the web browser.

5. Scanning Originals

Scan to E-mail Settings

Item Setting Description

Quick Dial Number Optional

Select when setting the destination as a Quick Dial entry.

Name of the destination. The name specified here will

Name Required

be shown on the screen when selecting a scan destination. Can contain up to 16 characters.

Destination E-mail Address Required

Notification E-mail Address Optional

E-mail address of the destination. Can contain up to 64 characters.

E-mail address to which a notification is sent after transmission. Can contain up to 64 characters.

Subject Required Subject of the e-mail. Can contain up to 64 characters.

Name of e-mail sender. The name specified here will

Sender's Name Optional

be shown under "From" or a similar field of the recipient's email application. Can contain up to 32 characters.

File Format (Color/Gray Scale)

Required

File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not.

File Format (Black & White) Required

File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document.

Item Setting Description

Registering Scan Destinations

Original (only SP 325SNw and SP 325SFNw)

Optional

Scan Size Optional

Resolution Optional

Density Optional

Scan to FTP Settings

Select the sides of the original (1 side or 2-sides) to scan according to the page and binding orientation.

Select the scanning size for the original from A5, B5, A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 × 14, 16K, or custom size.

If you select custom size, select [mm] or [Inch], and then specify the width and length.

Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi.

Specify the image density by clicking the right or left button. is the lightest, and is the darkest.

Item Setting Description

Quick Dial Number Optional

Name Required

Hostname or IP Address Required

Select when setting the destination as a Quick Dial entry.

Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters.

Name or IP address of the FTP server. Can contain up to 64 characters.

5. Scanning Originals

Item Setting Description

File Format (Color/Gray Scale)

Required

File Format (Black & White) Required

FTP User Name Optional

FTP Password Optional

Directory Optional

Notification E-mail Address Optional

Original (only SP 325SNw and SP 325SFNw)

Optional

Scan Size Optional

File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not.

File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document.

User name for logging in to the FTP server. Can contain up to 32 characters.

Password for logging in to the FTP server. Can contain up to 32 characters.

Name of the FTP server directory where scanned files are stored. Can contain up to 64 characters.

E-mail address to which a notification is sent after transmission. Can contain up to 64 characters.

Select the sides of the original (1 side or 2-sides) to scan according to the page and binding orientation.

Select the scanning size for the original from A5, B5, A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 × 14, 16K, or custom size.

If you select custom size, select [mm] or [Inch], and then specify the width and length.

Resolution Optional

Density Optional

Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi.

Specify the image density by clicking the right or left button. is the lightest, and is the darkest.

Ricoh SP 325SNw User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

TABLE OF CONTENTS

How to Find Information about Operations and Troubleshooting

Operating Manual (Printed)

Operating Manual (Digital Format)

Help

How to Read This Manual

Introduction

Symbols Used in This Manual

Model-Specific Information

Disclaimer

Notes

Note to Administrator

Password

About IP Address

1. Guide to the Machine

Guide to Components

Exterior

Interior

Control Panel (When Using SP 320SN or SP 325SNw)

Control Panel (When Using SP 320SFN or SP 325SFNw)

Changing Operation Modes

Multi-access

About Operation Tools

Assigning a Setting to the Shortcut Key

Assigning a Setting Using the Control Panel

Assigning a Setting Using Web Image Monitor

Accessing the Function Assigned to the Shortcut Key

Entering Characters

Workflow for Loading Paper and Configuring Paper Sizes and Types

Loading Paper

Loading Paper into Tray 1

Extending the Tray 1 to load paper (When Using SP 325SNw or SP 325SFNw)

Extending the Tray 1 to load paper (When using SP 320SN or SP 320SFN)

Loading Paper into Bypass Tray

Loading Envelopes

Specifying Paper Type and Paper Size Using the Control Panel

Specifying the Paper Type

Specifying the Standard Paper Size

Specifying a Custom Paper Size

Specifying Paper Type and Paper Size Using Smart Organizing Monitor

Specifying a Custom Paper Size

Specifying Paper Type and Paper Size Using Web Image Monitor

Specifying a Custom Paper Size

Specifying Paper Type and Paper Size Using the Printer Driver

When Using Windows

When Using OS X

Supported Paper

Plain Paper

Specifications of Paper Types

Thick Paper 1

Thick Paper 2

Thin Paper

Recycled Paper

Color Paper

Preprinted Paper

Prepunched Paper

Letterhead

Bond Paper

Cardstock

Label Paper

Envelope

Non-Recommended Paper Types

Paper Storage

Print Area

Placing Originals

Placing Originals on the Exposure Glass

Placing Originals in the Auto Document Feeder (only SP 320SFN, SP 325SNw, and SP 325SFNw)

About Originals

Recommended size of originals

Types of originals not supported by the Auto Document Feeder (only SP 320SFN, SP 325SNw, and SP 325SFNw)

Unscannable image area

3. Printing Documents

What You Can Do with the Printer Function

Displaying the Printing Preferences Dialog Box

Displaying the Printing Preferences Dialog Box from the [Start] Menu

Displaying the Printing Preferences Dialog Box in an Application