Omnicell Omnicell-220XT-Anesthesia-Workstation-User-Guide- Welch Allyn® Spot® Appareil de dépistage des troubles de la vue modèle VS100

22.0 XT Anesthesia

| 60-0477 Rev-A

Workstation User Guide

About Omnicell

The following terms are trademarks of Omnicell, Inc. in the United States, other countries, or both.

Omnicell

ivFlex Designer Pharmacy Line

OmniLinkRx

AcuDose-Rx

Enterprise Medication Manager

MedCarousel

Savvy

vSuite

PACMED

XT Anesthesia Workstation

Connect-Rx

PakPlus-Rx

Anesthesia-Rx

Autobond

ROBOT-Rx

Anywhere RN

Autogen

PROmanager-Rx

SinglePointe

Gemini

NarcStation

SafetyStock

MTS-350

WorkflowRx

FastEntry

MTS-500

MedShelf-Rx

FlexBin

Sureseal

Fulfill-Rx

OptiFlex

PillVue

i.v.STATION

Pandora

SureMed

i.v.STATION ONCO

PandoraVIA

Time My Meds

i.v.SOFT

Performance Center

Omnicell is a leader in medication and supply dispensing automation, central pharmacy automation and IV robotics, analytics software, and medication adherence solutions. Hospitals, post-acute care sites, and pharmacies worldwide rely on Omnicell products to increase patient safety, streamline workflow, and more effectively address drug diversion and regulations.

This guide and accompanying software and/or hardware described in it are protected under copyright laws and may not be reproduced, adapted, or translated, wholly or in part, without the express written consent of Omnicell, Inc. The same proprietary and copyright notices must be attached to any permitted copies as were attached to the original documents.

Omnicell, Inc. 590 E. Middlefield Road Mountain View, CA 94043 (650) 251-6100

www.omnicell.com

All other trademarks and trade names are the property of their respective owners.

User Guides | iii

Contents

Introduction.................................................................................................. 7

How to Use this Guide .................................................................................................................................................. 7

For More Information .................................................................................................................................................... 7

Technical Support ........................................................................................................................................................... 7

Color Touch Software ................................................................................................................................................... 7

Main Menu .......................................................................................................................................................................... 8

Basics ........................................................................................................... 10

Logging On ...................................................................................................................................................................... 10

Strong Passwords .................................................................................................................................................. 10

Log-on Message ....................................................................................................................................................... 11

User Name in Screen Footer .............................................................................................................................. 11

Log Off ......................................................................................................................................................................... 12

Log on with Magnetic Card or Bar Code Card Reader ....................................................................... 12

Log on with User ID and Password ............................................................................................................... 13

Log on with Fingerprint BioID.......................................................................................................................... 13

Short List ..................................................................................................................................................................... 13

Fingerprint Scan Guidelines and Help .......................................................................................................... 14

Adjust Cabinet Volume .............................................................................................................................................. 14

Adjust Screen Brightness.......................................................................................................................................... 16

Access the Quick Reference Guide ..................................................................................................................... 18

Conclude Tasks .............................................................................................................................................................. 18

Access an Item ............................................................................................................................................................... 19

Browse Drug Info .......................................................................................................................................................... 19

Check Item Availability............................................................................................................................................... 21

Change Unit of Issue/Unit of Stock .................................................................................................................... 22

Bar Code Scanners ...................................................................................................................................................... 23

Verify Item by Bar Code Scan ......................................................................................................................... 24

SafetyStock ..................................................................................................................................................................... 27

Confirm Item via Bar Code Scan ................................................................................................................... 28

Override Bar Code Scan ................................................................................................................................... 30

Sort Lists .......................................................................................................................................................................... 30

Select a Patient ............................................................................................................................................................ 30

Patient Bar Codes ................................................................................................................................................... 31

Patient Medication Accounts (PMAs) ................................................................................................................ 31

Witness Requirements .............................................................................................................................................. 32

Cabinet Receipts .......................................................................................................................................................... 34

Clear Return Bin Receipt.................................................................................................................................... 34

Cycle Count Receipt ............................................................................................................................................ 35

Discrepancy Receipt ............................................................................................................................................ 35

Dispense Receipt ................................................................................................................................................... 36

Inventory Receipt .................................................................................................................................................. 37

Issue Receipt ............................................................................................................................................................ 38

Print Temp User Receipt .................................................................................................................................... 38

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Return Receipt ........................................................................................................................................................ 38

Waste Receipt ......................................................................................................................................................... 39

Syringe Label Printer .................................................................................................................................................. 39

Automatic Printing Workflows ....................................................................................................................... 39

Print Syringe Labels On-demand ................................................................................................................. 40

Print Patient Information..................................................................................................................................... 41

Codonics Safe Label System 500i (SLS) .......................................................................................................... 41

Patient Care ............................................................................................... 44

View Patient and Transaction Info ..................................................................................................................... 44

Issue Items ...................................................................................................................................................................... 46

Issue Kits .......................................................................................................................................................................... 49

Return Items .................................................................................................................................................................. 50

Record Waste with Post-case Reconciliation (PCR) .................................................................................. 51

Record Waste without Post-case Reconciliation (PCR) .......................................................................... 54

Waste Restricted ................................................................................................................................................... 55

My Items ..................................................................................................... 57

About My Items ............................................................................................................................................................. 57

Add Kits to My Items .................................................................................................................................................. 57

Add Items to My Items .............................................................................................................................................. 58

Issue from My Items to a Patient ........................................................................................................................ 60

Cancel Issue to Patient .............................................................................................................................................. 62

Transfer My Items to Another User .................................................................................................................... 63

Return My Items Inventory ...................................................................................................................................... 65

Waste My Items Inventory ......................................................................................................................................66

Waste All Remaining Items Now ................................................................................................................... 67

View My Items Reconciliation Details ................................................................................................................ 68

Perform Routine Inventory ..................................................................... 70

Guided Cycle Count ................................................................................................................................................... 70

Set Preferred Cycle Count to Guided Cycle Count ............................................................................. 70

Set Up Default Control Levels for Guided Cycle Count on Multiple Cabinets ........................ 71

Set Up Default Control Levels for Guided Cycle Count at the Cabinet ..................................... 72

Perform Guided Cycle Count ................................................................................................................................. 73

Pause Guided Cycle Count ............................................................................................................................... 76

Cycle Count Stocked Items .................................................................................................................................... 78

Cycle Count Specific Item ................................................................................................................................. 79

Count Remote Items ............................................................................................................................................ 82

Complete Normal Restock ..................................................................................................................................... 84

Complete Supplemental Restock ........................................................................................................................ 87

Destock Items ................................................................................................................................................................. 91

Find and Remove Expired Items ......................................................................................................................... 94

Expiration Rules ...................................................................................................................................................... 97

Expire/Recall Items ..................................................................................................................................................... 98

Empty Return Bin........................................................................................................................................................ 101

Audit Return Bin ......................................................................................................................................................... 102

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Resolve Discrepancies ........................................................................... 107

About Discrepancies ................................................................................................................................................ 107

The Discrepancy by User Report ....................................................................................................................... 109

How to Resolve Discrepancies ............................................................................................................................ 109

How to Research Discrepancies ........................................................................................................................... 112

Cycle Count ..................................................................................................................................................................... 112

Cabinet Reports ........................................................................................ 113

About Cabinet Reports .............................................................................................................................................113

Generate Reports ........................................................................................................................................................ 114

Report Filter Criteria Details .................................................................................................................................. 116

OmniExplorer ................................................................................................................................................................ 119

Administration ......................................................................................... 122

Change Your Password ...........................................................................................................................................122

Strong Password Requirements .................................................................................................................. 123

Change Password Button Not Available ....................................................................................................... 124

Re-enroll Your Fingerprint .................................................................................................................................... 124

General Tips for Enrolling Your Fingerprint ................................................................................................. 129

Add New Patient ........................................................................................................................................................ 129

Maintenance .............................................................................................. 131

Change Printer Paper .................................................................................................................................................131

Test Printer ......................................................................................................................................................................131

Clean the Cabinet .........................................................................................................................................................131

Recommended Cleaning Products for Cybernet Commercial Grade AIO ............................. 132

Clean Vent ..................................................................................................................................................................... 133

Flash LEDs ..................................................................................................................................................................... 133

View FlexLock Temperature ................................................................................................................................ 134

Safety Information for Anesthesia Workstation ........................................................................................ 134

Anesthesia Workstation Backup Battery ...................................................................................................... 134

Check System Messages ........................................................................................................................................ 134

Symbols........................................................................................................................................................................... 135

Periodically, check myomnicell.com for updates to this material.

User Guides | vi

Periodically, check myomnicell.com for updates to this material.

User Guides | 7

Submit a Request

For urgent issues please dial 800-910-2220 toll free for immediate assistance inside the

Introduction

How to Use this Guide

This guide covers common tasks needed to use the Color Touch software. Administrative and minor system maintenance tasks are also included.

For More Information

For information about other user guides, visit myOmnicell.com. Additional information and training tools are also available on this site.

• Visit http://www.myOmnicell.com.

• First-time visitors must register to log on to the website.

Technical Support

For service or repair, go to myOmnicell.com and click the

Use myOmnicell.com for your service requests and inquires:

• Open a service ticket

• Inquire about upgrading your Omnicell products

• Inquire about or purchase Omnicell products

U.S. Outside the U.S. please contact the closest Omnicell office.

button.

Color Touch Software

Access to items stocked in the cabinet is controlled by Color Touch software. Most tasks can be completed by interacting with the screen.

• Press the screen to make a selection, press buttons to initiate an action, or place cursor in data

fields by touching the field.The Omnicell XT cabinet uses a capacitive touch screen. Use the flat part your finger for best results.

• In some cases, it may be necessary to enter information using the keyboard.

• Arrows and buttons allow you to navigate within a screen or will lead you to another screen.

• When not in use, the system is configured to default to a screen saver after a designated

period of time.

Periodically, check myomnicell.com for updates to this material.

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Main Menu

The Main Menu is accessible once you log on. You can access all main areas of the software from this Main Menu.

• You may be restricted to accessing only certain areas of the software depending on your user

access privileges. If so, some buttons on the Main Menu will appear inactive when you log on.

• Your log-on credentials may direct you to a specific area of the software upon log on. For

example, users who perform patient care tasks will typically gain direct access to the patient lists upon log on. Similarly, users who perform inventory tasks will typically gain direct access to the inventory menu.

• Tasks covered in this guide will direct you to access a menu option from the Main Menu. If you

are not already on the menu screen, press Main Menu, then press the desired menu option.

Main Menu Options

Press to access the patient lists and begin patient-related transactions.

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User Guides | 9

Main Menu Options

Press to access cabinet reports.

Press to begin the discrepancy resolution process.

Press to perform inventory task such as restock, cycle count, and assigning items.

Press to add a temporary patient or change your password.

Press to delete a patient or test the printer.

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Basics

Logging On

Use of Omnicell cabinets is restricted, and all users are required to log on. There are multiple ways to log on depending on your health care facility policy.

A User ID is provided to you. The User ID can be unique to Omnicell products or it can be the same ID you use to log on to other applications within the facility, like your email or other thirdparty systems. Your system administrator will notify you of the ID you need to use to log on.

Strong Passwords

Strong passwords enforce strict security on the cabinets. If a strong password is expected and you did not enter one, you will see a prompt screen that indicates required characters.

• Passwords must be between 6 characters minimum and 18 characters maximum.

• Passwords should not contain letters that are part of your own name and should not contain

common words.

• Case-sensitivity may be enforced.

• Spaces are not allowed as the first or last character.

• Passwords must contain three of the four elements:

• lowercase letter

• UPPERCASE LETTER

• Numeral: 0123456789

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OK

• Special character: “~!@#$%^&*()_-+={}[]|\:;”’<>,.?/

Log-on Message

A log-on message can be configured at your facility and can provide important instructions or reminders. Review any message that appears. Press proceed.

to acknowledge the message and

User Name in Screen Footer

Once logged on, your name will appear on the screen footer (bottom right of screen). Your name will show on all screens while you are logged on.

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Exit

Log Off

Press

to log off the cabinet when you are done. This ensures that no transactions can be

completed by another user with your ID.

Log on with Magnetic Card or Bar Code Card Reader

You must be listed as a magnetic card user on the OmniCenter or you will not be recognized as a valid user when the card is swiped. Log on will be denied. You can also use the card to enter your credentials when acting as a witness.

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Enter

• This cabinet will recognize your primary or alternate fingers.

1.

Swipe the card through the reader on the cabinet.

− Vertical orientation: magnetic strip faces to the right.

− Horizontal orientation: magnetic strip faces away from you.

2.

Enter your password, then press

on the keyboard.

Log on with User ID and Password

Passwords may be case sensitive. If you are having difficulty entering your password, make sure Caps Lock is off. When Caps Lock is on, a message is displayed on the log-on screen, lower right.

1.

Enter your User ID, then press

2.

Enter your password, then press enter your password until you access an item.

on the keyboard.

on the keyboard. You may not be prompted to

Log on with Fingerprint BioID

Your fingerprint must be enrolled in the system before you can log on with a fingerprint scan. If you are not enrolled, contact your designated fingerprint registrar to enroll your fingerprint. Until then, log on with your User ID and password.

• Either finger can be used to log on. You are NOT required to log on with both.

1.

For initial log-on at the beginning of your shift, enter your user User ID first.

2.

Place your finger flat on the sensor for at least two seconds, then lift. If your cabinet is enabled for the Short List, once you have logged on with your user ID, you can log on by just scanning your fingerprint for the rest of your shift.

See "Short List"

.

Short List

The Short List is a group of users who have recently logged on to a specific cabinet. The Short List allows you to log on quickly with just a fingerprint scan. The cabinet compares your scan to other users on the list. When a match is found, you are logged on.

• The cabinet must be enabled for Short List, and each cabinet maintains its own list.

• The list changes based on user activity over a given time frame.

• Your fingerprint must first be enrolled before you can use it to log on.

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User Guides | 14

If you find that you suddenly cannot log on with your fingerprint scan only and you

• Pay attention to placement: it is

• To get on the Short List, you must enter your User ID and scan your fingerprint or enter your

password at the beginning of every shift.

• You can fall off the Short List if you have not logged on for an extended period of time or if

you are logging onto a cabinet that you do not use often.

• You can also fall off the Short List if the list at the cabinet has reached capacity. Once the list

reaches its maximum number of users, the user with the least recent activity will drop off the list.

were able to before, you might have fallen off the Short List. To get back on, enter your

user ID, then scan your fingerprint.

Fingerprint Scan Guidelines and Help

During log-on, fingerprint images on the top right of the screen give you a visual indicator on how the system is capturing your scan. When the User ID field is highlighted in yellow, this is a prompt to enter your User ID. Enter your User ID and re-attempt your scan.

Fingerprint Image Guides What To Do

Arrows in the window are meant to guide you to better position your fingers on the sensor. The fingerprint image on-screen should fill the window. If it does not, you should reposition your finger on the sensor.

• Reposition finger in the

direction of the arrow. In this example, you should move your finger up to better fill the sensor.

Arrows can point up, down, right, or left.

important to match the same

Try Again indicates that the quality is good enough, but there is no match with this fingerprint scan. After a few attempts at scanning, you may see the message Fingerprint not recognized.

placement as during enrollment.

• Make sure you are using the

same finger that you enrolled.

• Enter User ID first. The system

may not have found a match on the Short List. See "Short List"

.

Adjust Cabinet Volume

Always check with your facility before adjusting the volume. There may be areas of the facility where the sound is set so that you can hear important alerts and triggers. Other areas may require a quiet environment.

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User Guides | 15

Change Volume or Brightness

Change Brightness

You can adjust volume directly from the log-on screen or by using F11 (+) and F12 (–) on the keyboard. An advantage of using the function keys is that you can adjust the volume any time from any screen.

1.

From the log-on screen, press If the button reads

without the option for volume, then this means that the cabinet is configured for silent mode and volume adjustment is not permitted. Contact your nurse manager or Pharmacy if you need to have this setting changed.

.

2.

Press the "+" or "-" buttons adjust the volume as desired. The buttons will become inactive when you have reached the allowed maximum or minimum setting. You can also use the function keys on the keyboard. F11 increases volume. F12 decreases volume.

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User Guides | 16

Previous Screen

Change Volume or Brightness

3.

Press

to return to the log-on screen.

Adjust Screen Brightness

There may be times when you need to adjust screen brightness. You can do this directly from the log-on screen or by using F9 (+) and F10 (–) on the keyboard. An advantage of using the function keys is that you can adjust the brightness any time from any screen.

1.

From the log-on screen, press

.

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User Guides | 17

Previous Screen

2.

Press the "+" or "–" buttons on screen to adjust the brightness as desired. The buttons will become inactive when you have reached the allowed maximum or minimum setting. You can also use the function keys on the keyboard. F9 increases brightness. F10 decreases brightness.

3.

Press

to return to the log-on screen.

Periodically, check myomnicell.com for updates to this material.

User Guides | 18

Return

Exit

Access the Quick Reference Guide

An online quick reference guide is available to help you perform common tasks associated with this software. The information provided may not match your specific cabinet configuration.

1.

Access the quick reference guide by pressing F1 on the keyboard from any screen after you log on.

2.

Select a task from the list. To exit the help file, press

quick reference file during a task, you will return to the screen you were on.

on the lower right of the screen. If you access the

Conclude Tasks

Make sure all door, bins, and drawers are closed completely. Follow screen prompts for specifics.

1.

Acknowledge expiration date. If prompted, enter or verify expiration date on screen. Use the earliest date found. If the

system detects an expired expiration date, a warning may be displayed, prompting you to enter a new date.

2.

Close lid, drawer, or door. When you are finished with a transaction, make sure to close bins, drawers and doors

completely. Always check to make sure that the bins and drawers are not filled beyond capacity and that there are no obstructions blocking the bin lids and drawers from closing and locking. The system may prompt you with an audible beep and screen message in the event that a bin or drawer is improperly closed, which will prevent you from concluding the task.

Locking Bins

FlexBin, Anesthesia Drawers

Remote Items

Close lid. If you are finished with all items in drawer, close the drawer.

Press Next Item to go to the next item, if necessary. If you are finished with all items in a drawer, close the drawer.

Press Next Item to go to the next item, if necessary. If you are finished with remote items, press Item Completed.

3.

Press to log off the cabinet when you are done. This ensures that no transactions can be completed by another user with your ID.

to log off the cabinet when you are finished with the case. Always press

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User Guides | 19

Access an Item

Cabinets are divided into zones that allow the software to control access to items. Pharmacy zones are intended for pharmacy items where more secure control is required. Supply zones are intended for supply items only. Selecting and accessing items vary slightly depending on the zone or type of bin where the item is physically stocked. Follow screen prompts.

1.

Select the item. In most cases, items are selected on screen. An exception includes supply items that are

stocked on button bar shelves or supply drawers. To access supplies, you will need to open the drawer or door and press the green button associated with the item.

2.

Follow the guiding lights and on-screen prompts. When you select some items, Omnicell's unique "guiding lights" direct you to the item's

location while the on-screen message provides the item's location.

3.

Open the drawer or door. Follow screen prompts for specific instructions.

− Open the drawer or door with the green, blinking LED. Once open, a blinking LED

indicates the appropriate bin. Raise the bin lid or enter the bin number on screen. If you are selecting an item stocked on a shelf, press the green LED button associated with the item.

− Once the drawer or bin has been opened, you may be required to modify the

quantity to remove, provide witness information, scan a bar code, or provide a countback.

Locking Bins

Anesthesia Drawers

FlexLock

After selecting an item on the screen, the guiding light on the drawer will flash. Follow the lights to locate the correct bin, open the bin, to access the item.

After selecting the item on screen, the guiding light on the drawer will flash. Open the drawer, but do not push the LED button. Pushing the LED button will cause the system to skip to the next item. Next, follow the lights to locate the correct bin, and remove the item.

After selecting the item on screen, the guiding light on the FlexLock unit will flash. Open the refrigerator door and remove the item.

Browse Drug Info

Browse Drug Info allows you to access the Gold Standard Media (GSM) Clinical Pharmacology online database to reference drug information. This option is available on cabinets that have internet connectivity.

Browse drug information during the following tasks:

• Issue and when viewing Med Order detail

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User Guides | 20

Browse Drug Info

Browse Drug Info is not available for nurse-prepared or pharmacy-prepared

Browse Drug Info

Return

• Return

• Supplemental Restock

• Destock

The Administrative access is required to change these settings. Contact your system administrator for help.

• At Color Touch, select Omni Config > Web Browser > Support Drug Info Interface > Enable.

• At OmniCenter, select Database > Items > select item > select Pharmacy radio button > select

Item Details tab > enter NDC in the Drug Identifier field.

medications orders.

button is only displayed when the feature is enabled, as follows.

1.

Press

2.

Select the specific medication from the linked choices on screen. Related options may

.

also be displayed. Depending on how the item is set up, you may be sent directly to the item monograph.

3.

Press

to go back to the task.

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User Guides | 21

Check Item Availability is not available for nurse-prepared or pharmacy-prepared med

Check Item Availability

Return

Check Item Availability

Check Item Availability allows you to find other cabinets that stock the selected item. This option is available on cabinets that are enabled for this feature and that are communicating with OmniCenter over the network.

Check item availability during the following tasks:

• Issue and when viewing Med Order detail

• Return

• Supplemental Restock

• Destock

orders.

1.

Press

2.

Review information on screen.

.

3.

Press

to go back to the task.

If your cabinet is connected to a network printer, then you may have the option to print information from Browse Drug Info or Item Availability screens.

Periodically, check myomnicell.com for updates to this material.

User Guides | 22

Change Unit of Issue/Unit of Stock

The ability to change the unit type allows you to choose between unit of issue and unit of stock for an item at your discretion. This is an area-level setting; if enabled, all cabinets in a given area will support it.

Changing the unit type is available after you select the item during the following tasks:

• Issue

• Return

• Supplemental Restock

• Destock

1.

Change the option, if necessary. Example: medication issue

Example: supply issue

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User Guides | 23

SCAN GUIDELINES

2.

Continue the task.

Bar Code Scanners

Your XT Anesthesia Workstation cabinet is equipped with a bar code hand scanner (Model DS6708, P/N 70-6061). You can use the scanner to perform different tasks, such as scanning an item bar code to issue items to patients or verifying that the item selected is correct.

Most items are cross-referenced in the system so that you can simply scan the bar code directly on the product packaging. In some cases, you may be required to scan a specific bar code. Follow your site policy and procedures.

• For best results, aim the scanner at an angle, not directly over the bar code. The scanner can

tilt up to 65 degrees forward or backward.

• Either place the bar code directly under the scanner beam while in its stand (if a stand is

present) or hold it in your hand and aim the scanner at the bar code.

• If you experience trouble scanning the bar code, you may have the option to enter the fields

manually or skip the item depending on your specific configuration.

Periodically, check myomnicell.com for updates to this material.

User Guides | 24

TROUBLESHOOT THE SCANNER

Bar Code Item Check

If you experience any issues using the scanner, try unplugging the scanner from the power supply. Wait 5 seconds, then plug the scanner back in. If this does not work, contact your system administrator.

Verify Item by Bar Code Scan

Use this task to verify an item via a bar code scan. You can also use this task to test the bar code scanner by scanning a known item to make sure that it is reading the scan correctly.

1.

On the log-on screen, press

2.

Scan the item bar code. If the item is recognized, you will see item-specific information displayed on screen.

.

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User Guides | 25

If the item is not recognized, you will see the message Item Not Found. Contact your system administrator.

Register the Scanner

The scanner and keyboard are identified as an input device without being distinguished. You can identify the scanner as a separate input device type from the keyboard to enforce either scanner input only or keyboard input only.

Periodically, check myomnicell.com for updates to this material.

User Guides | 26

OmniConfig

Hardware

Scanner/Keyboard - Identify Input Device

Register Scanner

Bar Code Item Check

Register Scanner

Registering the scanner as a separate input device enables the Color Touch software to apply rules restricting input device types so that there is no confusion of keyboard input with scanner input. The scanner will be identified as a separate input device type from the keyboard. This functionality must be enabled at the cabinet by using

disabled, the

button is not displayed.

. This configuration is disabled by default. When

If the same scanner device type is used when the scanner is changed, the device name stays the same. If the device type changes, the device name might change, requiring re-registration of the device. If a new scanner is connected after the cabinet is started, the scanner must be registered to take advantage of this functionality.

To register the scanner as a non-keyboard device:

1.

At the cabinet logon screen, press

>

.

>

2.

Press

.

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User Guides | 27

3.

Scan any bar code to register the scanner.

SafetyStock

SafetyStock enforces the use of a bar code scan to ensure accurate placement of items during restock and/or to confirm correct item access during patient issue. This is an optional feature that helps to support both patient safety and workflow efficiency. Only items that have been set to require item confirmation will prompt you for a bar code scan.

SafetyStock can be enabled for the following workflows:

• Issue

• Return

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User Guides | 28

• Normal Restock

• Supplemental Restock

• Set Bin Level

Confirm Item via Bar Code Scan

You will be prompted to scan the bar code when you access the item bin, if the item is enabled for item confirmation. You may be prompted during the following workflows: issue, return, set bin level, normal restock, or supplemental restock.

During normal restock, if Normal Restock Mode is set to Scan to Restock, scanning the item bar code satisfies the SafetyStock requirement. Scanning the restock bar code or selecting the item from the screen does not satisfy this requirement, and in such case you are prompted to scan the item bar code.

1.

Follow screen prompts to access the item.

2.

At the screen prompt, scan the appropriate bar code. You may be prompted to scan the item, bin, or restock bar code depending on how the item is configured. In this example, the item is configured for item and bin confirmation.

3.

Scan the item bar code. If bin confirmation is configured, the following screen displays.

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User Guides | 29

4.

Scan the bin bar code. The following screen displays.

5.

Enter the quantity to restock and close the drawer.

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User Guides | 30

Override Bar Code Scan

Patient Care

Add New Patient

Override Bar Code Scan

When issuing an item, you can override the bar code scan if you are having trouble scanning. The option to override the scan is available during the issue workflow only.

1.

Press

2.

Select an override reason from the list; press OK.

.

Sort Lists

Patient lists and item lists can be sorted so that you can quickly find what you need. Patient list can be sorted by room or name. Item lists can be sorted by alphabet or due time (when viewing items on the Scheduled Meds tab).

Select a Patient

The first step to any patient care transaction is to select your patient from either a global list of all patients within the facility or a local list of patients within the cabinet's area.

1.

From the Main Menu, press

2.

Select the desired patient from the patient list screen.

3.

To find the desired patient, enter the first few letters of the patient’s last name or use the up/down arrows.

4.

If your patient is not on the Local or Global lists, press her to the system. See

"Add New Patient".

.

to add him or

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User Guides | 31

Once you select a patient, the patient screen is displayed. You are ready to begin issuing items to the patient.

Global Patient List Lists all patients in the facility.

Local Patient List Lists all patients in the patient’s area.

Partial Dose List

Displays a list of patients who have undocumented medication issues.

Patient Bar Codes

You can scan a patient’s bar code by using the bar code scanner or by entering the patient ID number on the keyboard. Once the number is entered, the system searches for the patient in the list of patients.

If a match is found, the patient screen automatically appears. If no match is found, a new patient screen appears and you can enter information for the new patient. When the OmniCenter polls the cabinet, the new patient will be assigned a permanent ID number and the patient status will be updated from temporary.

Patient Medication Accounts (PMAs)

The PMA is a method that the system uses to track the amount of medication you have outstanding for a given patient. When you issue an item for a patient, the system automatically creates a PMA in your name for the amount of the item you removed. The PMA remains open until you reconcile the outstanding amount. When the PMA equals zero, it is considered reconciled and closed.

The PMA is comprised of three components: unique user (you), unique patient, and unique item (by item ID). If you issue two different items to the same patient, you will have two PMAs open for that patient.

Only certain items will require this type of reconciliation, as determined by your facility. Examples may include high-security, high-priority medications. Follow your health care facility policy for reconciliation requirements.

Amount added to PMA Amount subtracted from PMA

You issue an item from the cabinet to administer it to a patient.

Periodically, check myomnicell.com for updates to this material.

You indicate how much of the item was actually administered to the patient on screen.

User Guides | 32

PMA DETAILS

OUTSTANDING WASTE PROMPTS

Amount added to PMA Amount subtracted from PMA

You choose to automatically commit the previous dose as administered during the current issue of the item. This prompt is configurable.

You return the item to the cabinet.

You record a waste amount.

• You can have multiple PMAs open for a single patient and multiple PMAs open for multiple

patients.

• Once the PMA is closed, it is no longer active in the system. If you issue the same item to the

same patient again, you will generate a new PMA.

• You can reconcile after each individual issue (recommended) or a sum of the total amount

outstanding.

• You are allowed to waste and return against another user’s PMA, but you can only issue to

your own.

• You can issue at any cabinet that stocks the item, and you can waste and return at any cabinet

(provided an issue was already generated).

• If you have an open PMA, it is your responsibility to reconcile the outstanding amount.

System prompts may appear to remind you of outstanding waste. Note the following:

• Upon log-on, you see the message You Have Partial Dose Issues That Require Waste. Press OK

to acknowledge.

• Before selecting a patient, the Partial Dose List tab is populated with patient names who have

undocumented medication issues.

• After selecting a patient and pressing the Waste Meds button, the Meds Requiring Waste tab

is displayed by default with a list of items that require waste.

• You generate a transaction report and filter it to view Waste Required Items.

Witness Requirements

Some transactions may require a witness. Witness requirements may be set per item, per control level, or per transaction, as determined by health care facility policy. You must have your witness present to enter their user ID and password otherwise you will not be permitted to complete the transaction. It is recommended that your witness remain present during the entire length of activity on the cabinet in case they are prompted to enter their user ID and password multiple times during the same log-on session.

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User Guides | 33

SINGLE WITNESS

20.5 and earlier

21.0 and later

The cabinet can be enabled to allow a witness to enter their user ID and password once to satisfy witness requirements for multiple items during the same log-on session (per transaction type and per patient). For items requiring witness verification, your witness may be required to re-enter their user ID and password during the same log-on session when:

• You change transaction type (issue, return, waste). The witness must enter their user ID and

password once per transaction type.

• You select more than one patient. The witness must enter their user ID and password once per

patient for each transaction type.

• You change transaction type (restock, destock, cycle count etc). The witness must enter their

user ID and password once per transaction type.

• You issue an item against a med order or you waste partial dose at time of issue. Single

witness is not supported for these transactions; therefore, the witness must enter their user ID and password for each item individually.

• If single witness is disabled, a witness is required for each bin that requires witness verification.

The chart below lists the transactions that may require a witness.

Single-

Transaction Witness Rules

Witness Support

Issue with MO

A witness icon is displayed to the left of the listed med order, indicating that a witness is required.

No

Issue w/o MO Witness may be required. Yes

Issue Partial Dose

Return, Waste, Admin Witness

Required if item selected for partial dose issue requires a witness.

Required if item selected requires a witness. Items can be configured so that a witness is required for some transactions and not others.

No

Yes

: Only required if one or more items on

the PCR screen requires a waste witness and if the Post-Case Reconciliation

cabinet is configured to require a witness.

a witness may be required to complete the reconciliation,

:

No

even if none of the items on the PCR screen requires a

witness.

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User Guides | 34

Transaction Witness Rules

• If the user to resolve the discrepancy is the same user

AVAILABLE RECEIPTS

listed on the transaction, a witness will always be required.

Discrepancy Resolution

Cycle Count, Destock, Restock, Expire/Recall, Return Bin Audit

• If user is not the user listed on the transaction, then

witness requirements follow configuration settings, none or by control level. If the configuration is set to a control level that matches the item in the discrepancy, then a witness will be required.

Required if item selected requires a witness. Items can be

configured so that a witness is required for some

transactions and not others. Witness requirements for

cycle count and return bin audit are linked. If the item

requires a witness during cycle count, then the item will

also require a witness during return bin audit.

SingleWitness Support

No

Yes

Cabinet Receipts

The Color Touch cabinets can be configured to print receipts automatically for select transactions. Follow your health care facility's policy for handling these receipts. All receipts include the date/time stamp for the transaction and list the cabinet where the transaction occurred.

• Clear Return Bin

• Cycle Count

• Discrepancy

• Dispense

• Inventory

• Issue

• Print Temp User

• Return

• Unassigned Items

• Waste

Clear Return Bin Receipt

Lists the contents of the return bin when cleared. Includes items that are selected for return bin audit only.

Receipt components:

• Omni

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User Guides | 35

• Area

• Date and time

• User

• List of audited items and quantities

• Witness name

Cycle Count Receipt

Identifies the item, user, quantity expected, found, and remaining. If the discrepancy receipts is also enabled and a discrepancy exists, both receipts will print.

Cycle count receipts prints automatically following an item count. The receipt is configured to print by cabinet and by selected control level. If cycle count receipts and discrepancy receipts are both enabled and a discrepancy exists, both receipts will print.

Receipt components:

• Omni

• Area

• Date and time

• Item

• User

• Quantity Expected

• Quantity Found

• Quantity Counted

• Quantity Remaining

• Witness Name

Discrepancy Receipt

Helps to isolate the cause of the discrepancy by printing the discrepancy transaction plus the last two transactions.

Discrepancy receipts prints for configured control level only.

Receipt components:

• Omni

• Area

• Item

• Date and time

• Zone, Drawer, and Bin

• User

• Discrepancy Transaction

− Quantity Expected

− Quantity Found

− Quantity Adjusted Up

− Quantity Remaining

• Last Transaction Details

− Transaction type details

− Quantity Expected

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User Guides | 36

Patient Management

The issue receipt provides a record of the individual item issued while the dispense

− Quantity Found

− Quantity Adjusted Up

− Quantity Remaining

• Previous Transaction Details

− Transaction type details

− Quantity Expected

− Quantity Found

− Quantity Adjusted Up

− Quantity Remaining

Dispense Receipt

Dispense receipts enables users to print a list of medications issued to a patient. You can use the receipt to add to the bag of medications for the patient. Follow policy and procedure for how to handle receipts.

This cabinet configuration can be set to Enable or Disable (default is Disable). If this cabinet configuration is set to Enable, a summary of the issued medications for a patient prints automatically after completing the transaction. Regardless of the configuration setting, users have the option to print a dispense receipt for the selected patient, on demand, via the Patient Management screen.

• When enabled, the receipt prints automatically (or re-prints on demand) after all items have

been issued for a patient.

• When disabled, users can print the receipt on demand from the

screen

at the cabinet.

• On-demand printing must be performed directly after the selected patient’s medications are

dispensed.

• The receipt prints or re-prints for the last patient for whom medications were dispensed.

Receipt components:

• Omni

• Area

• Date and time

• User

• Patient name and ID

• Room number

• List of items and quantities removed

receipt provides a summary of all items issued for the selected patient. If both types of receipts are enabled, individual item receipts will print as well as the dispense summary at the conclusion of the issue transaction.

Periodically, check myomnicell.com for updates to this material.

User Guides | 37

Patient Management

Print Dispense Receipt

Print Dispense Receipts On Demand

Depending on how the cabinet is configured, a dispense receipt might print automatically when you dispense medications. If it does not, you have the option to print the receipt on demand from the Patient Management screen. Follow health care facility policy when handling dispense receipts.

Dispense receipts print for one patient at a time. After all medications are dispensed for a patient, go to printed after you have removed the items for the selected patient and before you log out. You will not be able to print the dispense receipt after you log out or select another patient within the same log-on session.

1.

Immediately after dispensing medications for a patient, press

2.

Press

to print or re-print the receipt. The dispense receipt can only be

.

Inventory Receipt

Identifies the item, user, quantity expected, found, and remaining. Prints for the following inventory workflows: destock, normal restock, supplemental restock, expire and recall.

Inventory receipts print for configured control levels only.

Receipt components:

• Omni

• Area

• Date and time

• Item

• User

• Quantity Expected

• Quantity Found

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User Guides | 38

• Quantity Restocked, Destocked, Expired, or Recalled

• Quantity Remaining

Issue Receipt

Provides a record of an individual item issued for a patient.

Issue receipts print for configured control levels only.

Receipt components:

• Omni

• Area

• Date and time

• Item

• User

• Patient Name, ID, and DOB (if configured)

• Room number

• Intended dose (if known)

• Quantity expected

• Quantity Found

• Quantity Removed

• Quantity Remaining

Print Temp User Receipt

Prints when a new temporary user is added to the cabinet. Identifies the temporary user's name and ID, the user who added them, the date, and the specific cabinet.

Receipt components:

• Date and time

• Omni

• Area

• User

• Temporary User Name

• Temporary User Type

• Temporary User ID

Return Receipt

Provides a record of an individual item returned for a patient.

Return receipts print for configured control levels only.

Receipt components:

• Omni

• Area

• Date and time

• User

• Patient name and ID

Periodically, check myomnicell.com for updates to this material.

User Guides | 39

Submit A

Request

Description

Omnicell Part Number

Omnicell Part Name

Auto Print at Issue

• Room number

• Quantity returned

• Return reason

Waste Receipt

Identifies the item, user, patient name and ID, room, waste amount, and waste reason.

Waste receipts print for configured control levels only.

Receipt components:

• Omni

• Item

• Date and time

• User

• Patient name and ID

• Room number

• Waste amount

• Waste reason

• Witness

Syringe Label Printer

The AWS syringe label printer prints a color-coded medication label.

For product documentation on using, cleaning, and refilling the Epson color label printer, please refer to the Epson website (www.pos.epson.com

To replace the following printer parts, submit an order request from myOmnicell.com >

Syringe Labels 65-7030 LABEL,ROLL,SYRINGE,2”x.75”,INKJET,WHITE

Ink Cartridges 95-9010 CARTRIDGE,INK,COLOR,EPSON C3400

.

Automatic Printing Workflows

Labels automatically print when issuing items when OmniCenter.

).

is enabled for the item in

The following workflows support automatic printing for syringe labels. A best practice is to remove and label one medication at a time before proceeding to the next medication.

Periodically, check myomnicell.com for updates to this material.

User Guides | 40

Workflow

Label Print Details

• Prints when Record Now is pressed.

+

Print Syringe Label

Patient Care

My Items

Patient Care

Print Syringe Label

a.

Select whether to print patient information.

b.

Specify any added Diluent

c.

Review and edit the Concentration

d.

Review and edit the Use By

Issue from an anesthesia drawer

Issue from a pharmacy drawer

Issue kit

My Items

• Prints when each item is scanned.

• Prints when

is pressed for an issued item.

Prints when Drawer is closed

Items in anesthesia drawers print first, then items in pharmacy drawers. Label prints for each item after a pharmacy drawer is closed.

Prints when you "Add Items to My Items" issuing to a patient from My Items.

Labels do not contain patient information from the My Items workflow.

. Labels do not print when

Print Syringe Labels On-demand

Print labels on-demand with the

You can print syringe labels from both the procedure shows how to print Syringe Labels from the

1.

In the access to are displayed.

2.

Select an item to print.

3.

Update and verify the syringe label contents.

menu press

.

fields.

button.

.

menu and the

. All items that the current user has

menu.

list. This

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User Guides | 41

Print

Print Patient Information on Syringe Labels

Omni Config

Pharmacy

Print Patient Information on Syringe Labels

Change to Yes

4.

Press

.

Print Patient Information

Print or hide patient information on syringe labels.

The the configuration:

1.

Log on to Color Touch as an administrator.

2.

3.

Press

>

to print patient information.

>

configuration is set to No by default. To change

.

Codonics Safe Label System 500i (SLS)

The Codonics Safe Label System 500i (SLS) uses bar code technology to read information from a drug container and electronically compare it against the pharmacy's hospital-approved database. It audibly identifies the medication and concentration, then prints a bar-coded and color-coded medication label.

The integration of the Omnicell Anesthesia Workstation with the SLS provides a streamlined workflow for anesthesiologists and CRNAs. Integration is enabled by a system administrator via Anesthesia Workstation configuration. The purpose is to provide a single sign-on experience and single scanning functionality.

Periodically, check myomnicell.com for updates to this material.

User Guides | 42

AUTOMATIC LOGON AND LOGOFF

SINGLE SCAN

Single scan is supported only in the issued items list of the Omnicell Anesthesia

REMOVING AND LABELING NARCOTICS

When integration with the Anesthesia Workstation is enabled, the SLS has single sign-on functionality.

• When you log on to the Anesthesia Workstation, you are logged on to the SLS, too.

• You can log off only the SLS and remain logged on to the AWS. This enables a second user to

print a label while you are in a surgery case.

• If you log off the AWS when another user is logged on to the SLS, that user is not logged off

the SLS.

• If another user is logged on to the SLS, and you log on to the AWS, the other user is

automatically logged off the SLS, and you are automatically logged on to the SLS.

• You are logged off the SLS if you log off the AWS, exit to the shell, reboot, or shut down. You

are also logged off in the event of an unexpected system exit or timeout.

To enable single scan functionality, an Item Scan (Anes) license must be configured at the OmniCenter. When it is, and the Anesthesia Worstation is integrated with the SLS, the scan simultaneously adds the medication to the issued items list on the Anesthesia Workstation.

The scan of medications from unlocked drawers or supply drawers creates an inventory message, but locked drawer items do not. Scanning a locked drawer item creates a label and a message at the Anesthesia Workstation indicating that an item was scanned that did not come from a supply drawer.

Workstation.

Narcotics use the standard pre-select workflow, but you can scan and get a label after removing each medication. Best practice is to remove and label one medication at a time.

Periodically, check myomnicell.com for updates to this material.

User Guides | 43

Remove Items Remove Now

REMOVING AND LABELING NON-NARCOTICS

REMOVING AND LABELING CONTROLLED SUBSTANCE (CS) KITS

Remove Kits Remove Now

REMOVING AND LABELING MIXED KITS

Remove Kits

Remove Now

1. Pick the patient.

2. Click

3. Click

4. Follow the guiding lights to the correct bin.

5. Scan the medication at the SLS.

6. Prepare the medication and label the syringe.

7. Proceed to the next medication.

The medication is added to the issued items list.

The SLS prints the label.

and select the medication.

.

Non-narcotics can be scanned at the Codonics SLS to be added to the issued items list.

1. Pick the patient.

2. Open the drawer and select the medication.

3. Scan the medication at the SLS.

The medication is added to the issued items list, and the SLS prints the label.

4. Prepare the medication and label the syringe.

5. Proceed to the next medication.

If a kit includes narcotics, guiding lights direct the anesthesiologist to the bin that contains those medications. If the kit includes non-narcotics, there are no guiding lights to those items. Best practice is to prepare and label each medication one by one.

1. Pick the patient.

2. Click

3. Click

4. Follow the guiding lights to remove the narcotics.

5. Scan each narcotic at the SLS. The SLS prints the label.

6. Prepare and label the medication.

7. Proceed to the next medication.

8. Retrieve, scan, and label any non-narcotic medications.

and select the kit.

.

Mixed kits contain both controlled and non-controlled substances. With mixed kits, the nonnarcotics are automatically added to the issued items list. To avoid duplicating them when they are scanned, scan them before accessing the issued items list.

1. Pick the patient.

2. Click

3. Scan the non-narcotics at the SLS before accessing the issued items list.

4. Click

5. Follow the guiding lights to remove the narcotics.

6. Scan the narcotics one-by-one at the SLS.

7. Prepare and label each medication as it is scanned.

Prepare and label the items one by one.

and select the kit.

.

Periodically, check myomnicell.com for updates to this material.

User Guides | 44

PATIENT MANAGEMENT

Area

Date of Birth ICD9

Med. Rec. #

Patient Care

View Patient and Transaction Info

All transactions associated with a patient are tracked by the system and can be generated on screen. Once you select a patient, information about that patient can be accessed, and transactions can be initiated. You can log on to any cabinet in the system to initiate a transaction for the case. For example, you can reconcile and complete the case after the patient has been transferred to the PACU on any cabinet provided that it is enabled for Post-case Reconciliation (PCR).

Press Patient Management from the patient screen to review the patient’s admission stats.

Patient’s active room number.

Patient’s date of birth; can be used as a second identifier for the patient.

Diagnosis code from ADT or DRG interface.

Patient’s medical record number.

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User Guides | 45

Patient ID #

Patient’s identification number.

Payor ID

Physician

Room

Patient Type

CF ERM INP MS OP1

OPB REC

SDS TMP

ALLERGY INFORMATION

VIEW LAST ISSUED DETAILS

Last-issued information is not displayed for supply items.

Insurance plan identification number.

Patient’s primary doctor.

Patient’s active room number.

outpatient

Confidential (1-4)

Emergency Room

Inpatient

Other Type (1-4)

Same Day

Outpatient in bed

Recurring (series)

O/P

Same Day Surgery Temporary Patient

Known patient allergy information is available by pressing Allergy Info from the patient screen. Check MAR if no known allergies are displayed.

All items or kits will display last-issued date and time information. Depending on how your cabinet is configured, you may see cabinet-specific information or system-wide information. System-wide support lists the most recent issue information, per patient and item, from all cabinets. Cabinetspecific support lists the most recent issue information for the cabinet in use only.

System-wide support

Issued: Month/Date/Year Time

Last issue from the cabinet in use or another cabinet in system.

Issued: 08/02/17 2:59 PM

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User Guides | 46

System-wide support

Cabinet-specific support

Main Menu

Patient Care

only (not from locked pharmacy drawers).

Item has not been issued

Information not available

Issued: Month/Date/Year Time

Issued: 08/02/17 2:59 PM

Item has not been issued

This item has not yet been issued to the selected patient.

Cannot obtain last issue information; check MAR.

Last issue from the cabinet in use.

This item has not yet been issued to the selected patient from the cabinet in use only. No time/date stamp is provided even if the item was issued for that patient from another cabinet.

Issue Items

Individual items can be issued by scanning the item bar code or by pressing Remove Meds on screen.

• Scanning the item bar code: This applies to items stocked in unlocked anesthesia drawers only.

• Pressing Remove Meds: This is the only way to add items stocked in locked pharmacy

drawers. Items stocked in anesthesia drawers can be added to the list either way.

1.

From the

2.

Select patient.

3.

From the patient’s screen, remove the item from the anesthesia drawers and scan the item bar code.

4.

Acknowledge on-screen alerts, if prompted. Once scanned, the item is added to the top of the list with a quantity of 1.

5.

Remain on the blue issued items list to scan items.

6.

To remove additional quantity of the same item, press the + sign next to that item.

− The +/- buttons appear for items removed from the unlocked anesthesia drawers

, press

.

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User Guides | 47

Remove Meds

Stocked Items

Display Meds to Remove

− A - button that appears inactive on screen (for items of quantity 1 or more)

indicates that the item is not allowed to be returned back to the item’s original location in the cabinet.

7.

To remove a different item, open the drawer, remove the item, and scan the item bar code.

8.

Alternatively, press

. From the

tab, select desired item.

− The button could also read Remove Items.

− The

tab lists the items that you have selected to issue.

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User Guides | 48

Remove Now

Record Now

9.

Modify quantity or dose to remove, if necessary. Press OK. The default quantity is auto-populated to 1.

10.

Select the next item.

11.

When all desired items are selected, press

.

If you selected an item stocked in an anesthesia drawer, the button may be labeled

.

Periodically, check myomnicell.com for updates to this material.

User Guides | 49

12.

Main Menu

Patient Care

Remove Kits

Add Kits

Display Selected Items

Remove Now

Follow prompts and guiding lights to access item(s).

13.

Confirm or edit correct count for the item, if prompted.

14.

Scan issue confirmation bar code, if prompted.

15.

Place items into your designated anesthesia work drawer until you need them. All items are added to the issued items list for that patient.

− If you do not have an anesthesia work drawer, follow facility policy for storing

removed items.

− Only items issued from this cabinet will display on the issued items list. Issues and

returns from other cabinets in the system are not reflected on this list. However, all transaction information is kept updated system wide and is reflected on the PCR screen when you are ready to reconcile the case.

16.

Close bin and drawer.

Issue Kits

Kits will only be available for issue if you have access rights to all items in the kit.

1.

From the

2.

From the patient’s screen, press

3.

Select desired kit.

4.

Acknowledge on-screen alerts, if prompted.

5.

Verify quantity on screen, if necessary.

6.

To add another kit, press The

7.

Press

8.

Follow prompts and guiding lights to access item(s).

9.

Have your witness enter user ID/password, if prompted.

10.

Confirm or edit correct count for the item, if prompted. Press OK.

11.

Scan issue confirmation bar code, if prompted.

12.

Place items into your designated anesthesia work drawer until you need them. All items

, press

.

. Select patient.

.

tab lists the items from the kit(s) that will be added.

are added to the issued items list for that patient, listed by individual item in chronological order.

13.

If you do not have an anesthesia work drawer, follow your health care facility's policies for storing the removed items.

Periodically, check myomnicell.com for updates to this material.

User Guides | 50

-

Return Meds

Main Menu

Patient Care

more) indicates that the item is not allowed to be returned back to the original

Return Meds

Meds Eligible to Return

Display Meds to Return

All Meds

Stocked Meds

Only items issued from this cabinet will display on the issued items list. Any items issued for this case from other cabinets in the system are not displayed on this list. However, all transaction information is kept updated system wide and is reflected on the PCR screen when you are ready to reconcile the case.

14.

Close bin and drawer.

Return Items

Depending on your health care facility's policy, you will either be directed to return an item back to the original location in the cabinet or to the external return bin. Return any unused items first before proceeding with your waste transactions and before attempting to complete the case.

Items can be returned in two ways:

• Pressing the

button on the issued items list

This applies to items stocked in unlocked anesthesia drawers only.

• Pressing

This is the only way to return items stocked in locked pharmacy drawers. Items stocked in anesthesia drawers can be returned either way.

1.

From the

2.

Select patient.

3.

From the patient’s screen, press the - button next to the desired item to return.

, press

.

The quantity is decremented on screen. Each press decrements the quantity by 1.

A - button that appears inactive on screen (for an item with quantity 1 or

location in the cabinet. You may still be able to return the item to the external return bin. Proceed with "Return Items". Use the Return Meds function to return these items to the return bin, if necessary.

4.

Open the anesthesia drawer and return the item.

5.

Alternatively, press

6.

From the The

. The button could also read Return Items.

tab, select the desired item(s).

tab lists the items that you have selected to return.

− If you cannot find the item you need to return on this list, press

list of open PMAs for you or another user.

− If you still cannot find the item you need to return, select the item from the

tab. Reconciling an item from this tab may result in a Miscellaneous

Return.

to show a

7.

View or modify the quantity to return. Press OK. The return quantity is auto-populated with a quantity of 1.

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User Guides | 51

Return Now

Print Receipt

8.

Select the next item. When all desired items have been selected, press

9.

If directed, follow prompts and guiding lights to return the item back to its original location.

10.

Have your witness enter user ID/password, if prompted.

11.

Or, if directed, open the return bin and place contents inside. Enter or select a return reason, if requested.

Returns made to a return bin can be identified with a printed receipt to assist the pharmacy in return reconciliation. If enabled, press

to generate the receipt

to be enclosed with the item when placed in the bin.

12.

Confirm or edit correct count for the item, if prompted. Press OK.

13.

Scan item or bin confirmation bar code, if prompted.

14.

Close bin and drawer.

Only items returned to this cabinet will display on the issued items list. Issues and returns from other cabinets in the system are not reflected on this list. However, all transaction information is kept updated system wide and is reflected on the PCR screen when you are ready to reconcile the case.

.

Record Waste with Post-case Reconciliation (PCR)

Post-case Reconciliation (PCR) is the process of recording administration and wasted amounts for controlled items used in a case before committing it as complete. To facilitate efficient workflow, this process is performed on a single screen. To use PCR, you must be an eligible PCR user as

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User Guides | 52

Case Complete

Main Menu

Patient Care

Waste Case Meds

determined by your facility. Furthermore, only items that are eligible for PCR will be allowed to be reconciled in this way.

• Complete returns first. See "Return Items"

.

• Complete the PCR case even if you have zero waste to document.

• You can complete the PCR case from any cabinet within the facility that is enabled for PCR.

• If the anesthesia provider changes during the OR procedure there are two options. 1) The

current provider completes the PCR case to document the administered and waste amounts (recommended practice). 2) The new provider removes meds against the already open PCR.

• If the anesthesia provider does not change but wants to return or waste before the end of the

OR procedure, the provider can complete the PCR case to document the administered and waste amounts. If more controlled meds are removed a new PCR case is created.

• PCR is patient and control level specific. It is not based on the user. Only one PCR can be open

for a patient at one time.

closes the open PCR. Another PCR can be started

for a patient if needed.

1.

From the

2.

From the patient screen, press

, press

. Select the patient.

.

If you do not see this button, see "Record Waste without Post-case Reconciliation

(PCR)".

3.

If you see the message Have you returned all unopened items issued to this patient?, enter a response:

− If yes, then the system will direct you to the post-case reconciliation screen.

Proceed with "Record Waste with Post-case Reconciliation (PCR)"

.

− If no, then the system will return you to the previous screen so that you can return

your unopened items. See "Return Items"

.

4.

From the post-case reconciliation screen, enter the total amount administered or wasted.

Press the Up/Down arrows or the Tab key on the keyboard to advance quickly through the list.

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User Guides | 53

Zero

Waste to Document

20.5 and earlier

21.0 and later

Store Data

Case Complete

5.

If you administered the total amount for all items used during the case, press

The fields are automatically populated with zero for the wasted amounts for all items in the list. Any entries you had previously entered will be overwritten.

6.

If you are not ready to complete the case now, press complete the case.

Data for the case is stored system wide. Any issue or return transaction performed on the case after it has been stored will update the administration and wasted amounts.

7.

If you are ready to complete the case now, press If entries on the PCR screen were incomplete, then you may see a message indicating

that there is missing information.

− The remaining amount is calculated automatically based on the amount entered.

− The net quantity removed is shown on the left of the screen.

− The amounts displayed on this screen represent the total amount issued system

wide, taking into account any returned amounts. Amounts issued to this case from My Items are also reflected on this screen. See "Issue from My Items to a Patient"

If an item you are required to waste is not listed on the PCR screen, see

"Record Waste without Post-case Reconciliation (PCR)".

.

for all items.

: A witness will not be required if zero waste was documented

: A witness may be required if zero waste was

documented for all items.

. You can return later to

.

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User Guides | 54

Yes No

20.5 and earlier

21.0 and later

Yes

No

Exit

Partial Dose List

Main Menu

Patient Care

Waste Meds

Meds Requiring Waste

All Meds

Stocked Meds

− Press

8.

Acknowledge on-screen alerts, if prompted.

9.

Have your witness enter user ID/password, if prompted.

10.

Indicate whether you want to place the contents into the return bin, if prompted.

−

the PCR Receipt can be placed in the bin.

− Press

close lid.

− Press

Submit the PCR Receipt to Pharmacy, if required.

− A PCR Receipt may print automatically if configured to do so. If not, you can print

the PCR Report (which contains the same information) from the Reports menu.

11.

Press

to continue and complete the case.

to return to the PCR screen and enter the missing information.

: If zero waste was documented, the return bin will not unlock.

: The return bin will unlock after zero waste is documented, so that

and place item(s) in return bin along with the PCR Receipt, if required;

and follow facility policy and procedure to properly dispose of the waste.

to conclude.

Record Waste without Post-case Reconciliation (PCR)

Use this task to waste an item when Post-case Reconciliation (PCR) is unavailable or disabled. Although it is recommended to record waste using PCR, in some cases, it may not be possible. This could occur if the cabinet that you are using is not enabled for PCR, if you are not eligible to use PCR, or if the item you need to waste is not eligible for PCR.

Item eligibility is based on item and/or control level settings at OmniCenter. If you notice the following:

• During log-on, a message is displayed regarding partial dose issues that require waste.

• Before you select a patient, a

undocumented medication issues.

This is an indication that at least one item that you issued may not be eligible for PCR.

• Complete returns first. See "Return Items"

restrict waste of certain items to the PCR process only.

• Some cabinets may restrict recording of waste to PCR only. See "Waste Restricted".

1.

From the

2.

From the patient screen, press If you do not see this button, see "Waste Restricted".

3.

From the

− If you cannot find the item you need to waste on this list, press

list of all undocumented items by all users.

− If you still cannot find the item you need to waste on this list, you can select it from

the in a Miscellaneous Waste.

, press

tab, select the item that you need to waste.

tab. Reconciling an item from the

tab is displayed with patient names who have

. Some items, as determined by your facility, may

. Select patient.

.

tab may result

to show a

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User Guides | 55

4.

OK

Yes

ccess Return Bin Now

Print Receipt

No

Record Waste Now

Exit

Once the item is selected:

− Enter or modify the Administration Amount, if requested. This field may be pre-

populated.

− Enter the waste amount.

− Enter or select a waste reason. Press

.

5.

Acknowledge on-screen alerts, if prompted.

6.

Have your witness enter user ID/password, if requested.

7.

Indicate whether you want to place the contents into the return bin, if prompted.

− If yes, press

lid. Wastes made to a return bin can be identified with a printed receipt to assist the pharmacy in waste reconciliation. If enabled, press the receipt to be enclosed with the item when placed in the bin.

− If no, press

disposing of waste.

8.

Submit the waste receipt to pharmacy if required by facility policy.

9.

Press

to conclude.

. Press A

. Press

. Place waste in return bin; close

to generate

. Follow your facility's policy for properly

Waste Restricted

You cannot complete waste for an item at the cabinet if the following conditions apply.

• The Item is not eligible for PCR; therefore, the item will not be displayed on the PCR list.

AND

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User Guides | 56

• Waste Meds is not enabled at the cabinet; therefore, you are restricted to using PCR (via

Waste Case Meds).

OR

• The item is set to only allow waste via PCR. A message will be displayed upon selecting the

item in this case.

If these conditions apply, then the item will be listed on the Post Case ReconciliationReport compiled at the OmniCenter, and Pharmacy will be required to reconcile the item.

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User Guides | 57

ACCESS TO MY ITEMS

RECONCILE MY ITEMS

My Items

Add Kits

My Items

Add Items

Add Kits

My Items

About My Items

My Items allows you to assign items to yourself at any time during your shift. These items become part of your own personal inventory and are managed in a list that you can access on screen. You are responsible for all items in the list, and you must account for any items left unreconciled. These items are assigned to you, not issued or associated to a patient.

The use of My Items is discretionary. You have the option of bypassing this workflow and issuing items directly to a patient when necessary.

Consider the following scenarios in which you might use My Items:

• To prepare for your cases at the beginning of the day.

• To prep and treat unknown patients who have not come through ADT.

• To split billing of a single vial between multiple patients.

• To transfer medications to another anesthesia provider if you are leaving for the day or going

on break.

The My Items main menu can be accessed by pressing My Items from the patient list screen after you log on. The button will only be displayed if My Items is enabled at your facility and only if you are eligible to use it (as determined by your system administrator).

You may be required to reconcile your My Items list at the end of your shift or at other regular intervals determined by your facility. Follow your health care facility's policies and procedures for when you must reconcile your My Items inventory. See "View My Items Reconciliation Details"

.

Add Kits to My Items

To begin using My Items, you must first add kits or items to your inventory list. Not all items in the kit may be eligible to be added to My Items. Item eligibility is determined by your facility and is set at the OmniCenter. These items can still, however, be issued directly to a patient. You can continue to add kits and items at any time during your shift as needed.

1.

From the If no items have been added yet or if all items on your list have been reconciled, then this

message is shown: To add medications to

or the removed and scanned.

main menu, press

button on the rights. Items from unlocked anesthesia drawers may be

.

, select either the

button

2.

3.

Select the desired kit to remove.

Follow on-screen prompts to acknowledge alerts, warnings, messages, if prompted.

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User Guides | 58

Add Kits

Display Selected Items

Remove Now

My Items

Add Items

Meds Available for My Items

4.

Verify quantities; select item on screen to adjust quantity, if necessary. Press add another kit.

− Items labeled Not Eligible for My Items will not be added and cannot be selected

on screen.

−

added.

5.

Press

6.

Place items into your designated anesthesia work drawer until you need them.

. Follow guiding lights to remove each item in the kit, one by one.

If you do not have an anesthesia work drawer, follow your health care facility's policies and procedures for storing the removed items.

All eligible items from the selected kit(s) are added to your My Items inventory list, listed by individual item.

If the same item is part of multiple kits, the amount of that item will appear as the sum total.

tab lists the items from the kit(s) that will actually be

to

Add Items to My Items

Add items at any time during your shift as needed. Not all items are eligible to be added to My Items. Item eligibility is determined by your facility and is set at the OmniCenter. These items can still, however, be issued directly to a patient.

Individual items can be added in two ways:

• Scan the item bar code. This applies to items stocked in unlocked anesthesia drawers only.

• Press Add Items. This is the only way to add individual items stocked in locked pharmacy

drawers. Items stocked in anesthesia drawers can be added to the list either way.

1.

From the item bar code(s). Once scanned, the item is added to the list. Scan additional items as needed.

Stay on the

2.

Alternatively, press desired item.

main menu, remove item(s) from the anesthesia drawers and scan

screen to scan items.

. From the

tab, select

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User Guides | 59

OK

You cannot scan items from the items list. Scanning items from this list is not permitted and can result in the wrong item being added.

3.

Acknowledge alerts, warnings, messages, if prompted.

4.

Modify quantity to remove, if necessary. The default quantity is auto-populated to 1. Press

.

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User Guides | 60

Remove Now

You cannot issue items to a patient unless you have items in your My Items list. The

My Items

Issue to Patient

5.

Select next item. When all desired items have been selected, press on-screen prompts and guiding lights to access each item.

The selected items are added to your My Items list.

. Follow

6.

Place items into your designated anesthesia work drawer until you need them. If you do not have an anesthesia work drawer, follow your facility's policies and

procedures for storing the removed items.

Issue from My Items to a Patient

Use this task to issue an item from your My Items inventory directly to a patient. The amount of an item you issue to a patient is removed from your My Items list and is considered reconciled. Issue the entire amount of an item or a partial amount according to health care facility policy.

Issue to Patient button is not present on screen otherwise. See "Add Kits to My Items" and "Add Items to My Items".

1.

From the

main menu, press

.

2.

Select desired patient from the local or global list. The screen title specifies that this is a My Items issue.

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User Guides | 61

3.

Complete Issue

Next Patient

Patient Care

Return to My Items

Enter the total issue amounts for all desired items. Leave unwanted items blank. The screen title specifies the patient to whom you are issuing the items.

Press the Up/Down arrows or Tab key on the keyboard to advance quickly through the list.

4.

Press

5.

From the issue confirmation screen, verify that the issue amounts are correct. The

.

confirmation screen details:

− The amount available on your My Items inventory prior to the issue.

− The exact amount you issued to the patient.

− The total amount that remains on your My Items list.

The amount issued is now issued to the patient and is no longer part of your My Items inventory. The issued amount is considered reconciled and is removed from your list. See

"View My Items Reconciliation Details"

If you notice an error in the issued amount or the item itself, then you can cancel the issue. See "Cancel Issue to Patient".

.

6.

From the issue confirmation screen, you can:

− Press

items.

− Press

or

to select a different patient for whom to issue

to return to your inventory.

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User Guides | 62

Patient’s Items

Next Patient

Patient Care

My Items

You can only cancel an issue before you have documented waste for the item.

Eligible Issue Transactions for Cancellation

My Items

− Press

to go to the patient’s issued items list and proceed with the

case. At this point, you are no longer in My Items workflow.

− Press

or

, then press

to return to

.

Cancel Issue to Patient

Cancel the issue after you have completed the issue and the item is already in the patient’s issued list.

Not all issue transactions that are displayed in the list can be selected for cancellation. Issue transactions that can be cancelled are those that

1.

From the you want to cancel.

have not yet been reconciled. If you select a transaction that cannot be cancelled, you will see a message indicating that the cancellation will not be permitted.

main menu, select the item associated with the issue

2.

Select the issue transaction that you want to cancel.

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User Guides | 63

3.

Reconciliation Details

Cancel Patient Issue

Cancel

Patient Issue

My Items

Transfer to Other User

Accept My Items Transfer

OK

The

screen lists the transaction history of the selected item. Not all transactions can be selected on this screen, only eligible patient issue transactions. See

4.

Press

You must select an issue transaction to enable the

button. The cancel button does not display on

.

"Cancel Issue to Patient".

screen otherwise.

Once the patient issue has been cancelled, the cancelled amount is added back to your My Items inventory.

Transfer My Items to Another User

Transfer ownership of items from your My Items list to another eligible user when necessary, such as at the end of shift or before going on break. You cannot transfer ownership of items already assigned to patients, only those from My Items. In addition, you must transfer the entire contents of the My Items list. Selecting individual items to transfer is not permitted.

• The user accepting the transfer must be present.

• The user accepting the transfer must be eligible to use My Items and must have access rights

to all items in the list.

1.

From the The

2.

Have the user accepting the transfer enter their user name and password. They can also scan their fingerprint, if the fingerprint scanner is available. Press

main menu, press

screen is displayed.

.

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User Guides | 64

− The transfer is complete. The My Items list for the user who transferred the items is

now empty. Once you complete a transfer, you are no longer accountable for the items that were in your My Items list. The items are reconciled.

− When the user who accepted the transferred items logs in to My Items, they will

see the newly transferred items added to their list. Once you accept a transfer, you are accountable for the items. The items are unreconciled.

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User Guides | 65

Some items are set to not allow returns to the cabinet at all. This is an item-specific

My Items

Return Items

Meds Available to Return

OK

Return My Items Inventory

Return full amounts of items from your My Items inventory as needed.

setting at the OmniCenter. These items may still be displayed in this list. Follow your health care facility's policies and procedures for returning items if you see the message Unable to Return Item to this Cabinet.

1.

From the

2.

Select items to return from the added to your My Items list and at least one entire unit are eligible to return.

The screen title specifies that this is a My Items return.

3.

Verify or modify the quantity to return. The return quantity is auto-populated with a quantity of 1. Press

The Remaining Amount is the amount of this item that you have left in your My Items inventory.

main menu, press

.

tab. Only items that have been

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User Guides | 66

Return Meds Now

If you have to complete both return and waste transactions, complete return

My Items

Waste Items

4.

Press

5.

Have your witness enter their credentials, if requested.

6.

You will either be directed to return the item to the return bin or to the original bin

.

location in the AWS depending on facility policy and procedure.

− If directed, open the return bin and place contents inside.

− Or, if directed, follow guiding lights to return the item back to its original bin

location.

− Enter or select a return reason, if requested.

Waste My Items Inventory

Waste full or partial amounts of items from your My Items inventory as needed.

transactions first. See "Return My Items Inventory".

1.

From the

main menu, press

. See also "Waste All Remaining Items

Now".

2.

Enter waste amount for items you want to waste. Leave the items that you do not want to waste blank.

The amounts remaining are auto-calculated based on your waste entry.

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User Guides | 67

Record Waste Now

Access Return Bin Now

Record Waste Now

Press the Up/Down arrows or the Tab key on the keyboard to advance quickly through list.

3.

Press

4.

Have your witness enter their credentials, if requested.

5.

If prompted, indicate whether you want to place the contents into the return bin (if one

.

is present). Follow your facility's policies and procedures for how to proceed.

− If yes, press

− If no, press

. Place items in return bin; close lid.

. Return actual waste to the pharmacy with a

receipt, if directed by policy.

Once the waste is completed, the amount wasted for that item is subtracted from your My Items inventory. If the entire amount of the item is wasted, then the item is removed from My Items.

A waste receipt may print automatically upon completing the return (if configured to do so). You may be required to provide this waste receipt to the pharmacy. Follow your facility's policies and procedures.

Waste All Remaining Items Now

Use this button to waste the remaining contents of all items in your list at the same time. When complete, all items are removed from your My Items list.

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User Guides | 68

Proceed only if you are sure you want to waste the remaining amounts for all items in

Waste All Remaining Items Now Record Waste Now

My Items

Show All

your list. Once this process is completed, all items from your My Items list will be removed.

1.

Press

.

The waste amounts are auto-populated.

2.

Press

3.

Have your witness enter their credentials, if requested. Proceed with "Waste My Items Inventory"

..

for options for how to place waste contents

into the return bin, if one is present.

View My Items Reconciliation Details

The Reconciliation Details screen shows a history of all of the transactions that have occurred for an individual item in your My Items inventory. From this screen, you can see when you added the item and whether the item was issued, transferred, wasted, returned, or a combination of all.

1.

From the

main menu, select the item whose transaction history you want to

view.

− To view reconciled item, press

items. Select the item.

The system requests transaction history information in real-time from the OmniCenter. Network delays may prevent the list from populating immediately.

2.

View the transaction details for the selected item.

to view both reconciled and unreconciled

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User Guides | 69

Return to My Items

Patient Issue to

Wasted

Returned

Accepted from

Transferred to

3.

To cancel an issue to a patient, select an issue transaction. See "Cancel Issue to Patient" for details.

4.

Press

Added to My Items

to return to your inventory.

Date, time, and amount that item was first added to My

Items.

Date, time, amount, and name of patient to whom the item was issued.

Date, time, and amount of the item that was added.

Date, time, and amount of the item that was returned back to stock.

Date, time, amount, and name of user from whom you accepted the item.

Date, time, amount, and name of user to whom you transferred the item.

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User Guides | 70

TOUCHED STATUS

Inactive Access

Omni Config

Misc

Cycle Count: Preferred

Option

Perform Routine Inventory

Guided Cycle Count

This feature enables you to select the control levels and touched status of the items to cycle count and be guided to the relevant drawers and bins.

When performing guided cycle count, you can:

• Select one or more control levels zero through six

• See the number of item locations to cycle count for the selected control levels

• Skip cycle count of any item

• Pause and resume the cycle count within a configured number of hours

• Filter the guided cycle count for items based on their "touched" status.

Only the user who pauses a cycle count can resume the cycle count. To pause the cycle count, exit the cabinet.

It is recommended that a full cycle count be performed after cabinet upgrade.

For instructions, see "Perform Guided Cycle Count"

To set guided cycle count as the preferred method of cycle counting, see "Set Preferred Cycle

Count to Guided Cycle Count".

.

A bin is considered touched if it has been opened since the previous cycle count or the items have the item-level

The default setting for touched status is "not touched". This means if a user selects guided cycle count for items with touched status after a cabinet upgrade, no items will be eligible for count. The user must select to count untouched items, so all items will be eligible for cycle count.

flag set and a user has had access to them.

Set Preferred Cycle Count to Guided Cycle Count

By default, preferred cycle count is set to Open Cycle Count, previously called Normal Cycle Count, which enables you to count items by drawers and bins. Use these steps to set the default to Guided Cycle Count.

Guided Cycle Count enables you to select the control levels and touched status of the items to cycle count and be guided to the relevant drawers and bins. For more information, see

Cycle Count". Note that you have an option to choose the other cycle count method from the

Preferred Cycle Count screen.

"Guided

1.

At the cabinet Admin Menu select

.

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>

User Guides | 71

Guided Cycle Count

Update

2.

Select

, and press

.

Set Up Default Control Levels for Guided Cycle Count on Multiple Cabinets

Determine default control levels for the guided cycle count workflow. The user has the ability to modify the selected control levels before they start counting. The default value is 2, 3, 4.

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User Guides | 72

Administration > Global Modify Type > Color Touch Configurations

Continue

Color Touch Configurations

a.

For Omni Type

Color Touch Systems

b.

In the Configurable OmniSupplier List

c.

For Category

Misc

d.

For Modifiable Options

Cycle Count: Default Control Levels for Guided

e.

Mo not supported for guided cycle count.

Save

This task is performed on OmniCenter and allows you to enable on multiple cabinets at the same time. You must have administrative privileges. To enable this configuration at the cabinet, see

Up Default Control Levels for Guided Cycle Count at the Cabinet".

1.

2.

Go to

On the

.

screen, select the following:

. Click

"Set

dify current value. Allowed control levels include 0 through 6. Control Level S is

, select

.

, select

.

, select each desired cabinet or select all.

.

3.

Click

.

Set Up Default Control Levels for Guided Cycle Count at the Cabinet

Determine default control levels for the guided cycle count workflow. The user has the ability to modify the selected control levels before starting to count. The default value is 2, 3, 4.

This task is performed at the Omnicell cabinet. You must have administrative privileges. To enable this configuration on multiple cabinets at once, see

Cycle Count on Multiple Cabinets".

Periodically, check myomnicell.com for updates to this material.

"Set Up Default Control Levels for Guided

User Guides | 73

1.

Administration Menus

Omni Config

Misc

Cycle Count: Default Control Levels for Guided

Update

Main Menu

Inventory Menus

Cycle Count

Log on to the cabinet.

2.

From

3.

Select

4.

Select

5.

Select the desired control levels. Allowed control levels include 0 through 6. Control Level S is not supported for guided cycle count.

category.

, press

.

6.

Press

.

Perform Guided Cycle Count

Count items by selected control level and touched status. Flashing lights guide you to the items to count. A witness may be required.

If necessary, you can pause a guided cycle count. For information, see

".

1.

2.

From the

Press

, press

.

"Pause Guided Cycle Count

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User Guides | 74

Guided Cycle Count

3.

Press cycle count by default. If so, you can skip this step and continue to the next step.

, if necessary. Some cabinets may already be set to guided

4.

Select the items to cycle count.

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User Guides | 75

a.

Include Touched/Untouched:

are "touched" or "untouched" since the last cycle count.

b.

Include Control Levels:

c.

Show Bin Count:

the selected filtering.

Count Now

Items Counted

5.

Press

Indicate whether to count all items or only items that

Adjust the selected control levels, if necessary.

Press to see how many items will need to be counted based on

.

6.

7.

8.

9.

Follow guiding lights to access each item. You will be prompted for all items that match your selection. Certain items may prompt

you for a witness.

Open the bin.

Count the items in the bin and enter the count in the

field.

Close the bin to accept the count and move to the next item.

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User Guides | 76

Exit

Depending on how your cabinet is configured, you may see current bin level count on screen.

10.

Open the next lighted bin. When all bins in the drawer are counted, close the drawer.

11.

Continue until all items are counted.

Pause Guided Cycle Count

You can pause a guided cycle count for a configured number of hours.

Only the user who pauses a cycle count can resume the cycle count.

1.

To pause a guided cycle count, press A dialog box enables you to verify that you want to exit.

.

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User Guides | 77

Resume Count

If the user leaves the system unattended for a specified amount of time during a guided cycle count, the system will time out, which will also pause the guided cycle count.

2.

To resume the guided cycle count, press the

button in the upper left

corner of the screen.

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User Guides | 78

Main Menu

Inventory Menus

Cycle Count

Cycle Count Stocked Items

Perform cycle counts at regular intervals to verify quantity on hand. A witness may be required.

1.

2.

From the

Press

, press

.

3.

Open the desired drawer to count or open door to count items on shelves.

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User Guides | 79

Flash Un-counted Bins

Exit

Main Menu

Inventory Menus

Cycle Count

4.

Enter the current count for the item.

5.

Edit or enter the expiration date for the item, if requested. Press OK.

6.

Continue until all items have been counted.

7.

If necessary, press yet.

to identify bins that you have not counted

8.

Close bin and drawer.

9.

Press

.

Cycle Count Specific Item

Use this task to locate a specific item to count. A witness may be required.

1.

2.

From the

Press

, press

.

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User Guides | 80

Find Item

3.

Press

.

4.

Select the item from the list on screen. Press OK.

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User Guides | 81

5.

Follow guiding lights to access the item.

6.

Enter count; press OK.

7.

Close bin and drawer.

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User Guides | 82

Count Remote Items

Main Menu

Inventory Menus

Cycle Count

Select Remote Item

Use this task to count items stocked remotely. A witness may be required.

1.

2.

From the

Press

, press

.

3.

Press

.

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User Guides | 83

4.

Select the item from the list on screen.

5.

Enter count; press OK. The location of the item is identified on screen. Some items may require you to enter or verify an expiration date.

Periodically, check myomnicell.com for updates to this material.

User Guides | 84

Omni

Config

Items

Normal Restock Mode

Scan to Restock

Omni Config

Items

Normal Restock Mode Toggle

Enable

Omni

Config

Users

Enable Restock for Nurse Users

Omni Config

Hardware

Scanner/Keyboard

Identify Input

Device

Enable

Main Menu

Inventory Menus

Normal Restock

Normal/PSB Restock

6.

Continue until all items have been counted.

Complete Normal Restock

Replenish items stocked in the cabinet on a regular basis: daily, weekly, or as scheduled by your facility. If configured, a nurse as well as a restock technician can perform restocks.

Normal restock has the following configurations:

• Guided Restock mode is the default. In this mode, all drawers with bins for restock items flash,

and you can select a flashing drawer to restock the items in it.

• Scan to Restock mode enables you to scan an item or restock bar code, or select a restock

item from the restock list, and be guided by flashing lights to the bin or bins that contain the scanned or selected item. To enable the Scan to Restock configuration, at the cabinet Administration menu select

scanning the item bar code satisfies the SafetyStock requirement. Scanning the restock bar code or selecting the item from the screen does not satisfy this requirement, and in such case the user is prompted to scan the item bar code.

• The nurse will be able to choose between Scan to Restock mode and Guided Restock mode if

the toggle configuration is enabled. To engage the toggle functionality, at the cabinet Administration menu select

To enable nurses to perform normal restock, at the cabinet Administration menu select

• To disable entry of the restock quantity or the expiration date with the scanner, at the cabinet

Administration menu select

configuration is enabled.

>

. Keyboard entry of quantity and expiration date will be required when this

>

.

. In Scan to Restock mode,

.

>

1.

From the

2.

Press up).

, press

(or

Periodically, check myomnicell.com for updates to this material.

.

depending on how the cabinet is set

User Guides | 85

Sort by

3.

Select the Normal Restock tab, if not already visible.

4.

Select the correct restock order from the list on screen or scan the bar code on the top of the restock report. Use the

button to sort the list by date—newest on top or

oldest on top.

5.

If the Scan to Restock mode is enabled, scan an item or restock bar code, or select an item from the restock list.

Bins will light to indicate the item locations that need to be stocked. At the same time, any items stocked in remote locations will be listed on the screen.

Periodically, check myomnicell.com for updates to this material.

User Guides | 86

Yes

No

6.

Follow the guiding lights to access the first item to restock.

7.

Open the drawer and the bin.

8.

Have your witness enter their user ID and password, if prompted.

9.

Confirm the number of items currently in the bin, prior to restock, if prompted. Press or

. If the count is not correct, then you will be prompted to enter the correct count.

10.

Confirm the actual amount to restock. Modify or enter the expiration date, if prompted. Use the earliest date found in the bin.

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User Guides | 87

OK

Omni Config

Hardware

Scanner/Keyboard

Identify Input

Device

Enable

Main Menu

Inventory Menus

Supplemental Restock

11.

Close the bin and the drawer.

12.

Scan another item or follow the flashing lights to access the next item to restock.

13.

Continue until all items have been restocked. Once you have restocked all items in the list, a message will be displayed to confirm that the restock is complete. Press to acknowledge.

Complete Supplemental Restock

Replenish items in the cabinet in between scheduled restocks as needed.

Supplemental restock has the following configuration:

• To disable entry of the restock quantity or the expiration date with the scanner, at the cabinet

Administration menu select

configuration is enabled.

1.

2.

>

From the

Press

. Keyboard entry of quantity and expiration date will be required when this

, press

.

>

.

>

Periodically, check myomnicell.com for updates to this material.

User Guides | 88

Restock Meds

Restock Items

3.

Press Depending on the cabinet setup, you may be directed to the item list screen automatically (next step).

, if prompted. The button could also read

.

4.

Select the desired item to restock from the list on screen.

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User Guides | 89

Restock Meds Now

5.

Enter quantity to restock. Press OK.

6.

Press

.

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User Guides | 90

Yes

No

7.

Follow guiding lights to access the item.

8.

Open the drawer and bin.

9.

Have your witness enter their user ID and password, if prompted.

10.

Confirm the number of items currently in the bin, prior to restock, if prompted. Press or

. If the count is not correct, then you will be prompted to enter the correct count.

11.

Confirm the actual amount to restock. Modify or enter the expiration date, if prompted. Use the earliest date found in the bin.

Periodically, check myomnicell.com for updates to this material.

User Guides | 91

Main Menu

Inventory Menus

Destock

Destock Items

12.

Close bin and drawer.

Destock Items

Destock items from the cabinet, either to return to pharmacy or to restock another cabinet. The bin will remain assigned to the item, even if it is completely destocked. To change the bin assignment, you must unassign or replace the item.

1.

2.

From the

Press

.

, press

.

3.

Press to the item list screen automatically (next step).

, if prompted. Depending on the cabinet setup, you may be directed

Periodically, check myomnicell.com for updates to this material.

User Guides | 92

4.

Select the desired item to restock from the list on screen.

5.

Enter quantity to destock. Press OK.

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User Guides | 93

Destock Meds Now

6.

Press

.

7.

Follow guiding lights to access the item.

8.

Open the drawer and the bin.

9.

Have your witness enter their user ID and password, if prompted.

Periodically, check myomnicell.com for updates to this material.

User Guides | 94

Yes

Main Menu

Inventory Menus

Expired/Recalled

Find By Date

10.

Confirm the number of items currently in the bin, prior to destock, if prompted. Press

or No. If the count is not correct, then you will be prompted to enter the correct

count.

11.

Confirm the actual amount to destock. Modify or enter the expiration date, if prompted. Use the earliest date found in the bin.

12.

Close bin and drawer.

Find and Remove Expired Items

Use this task to do a search for items in the cabinet that are expired so that they can be removed. Expired items should be removed from the cabinet periodically. Follow health care facility policy and procedure.

1.

2.

3.

From the

Press

, press

.

Periodically, check myomnicell.com for updates to this material.

User Guides | 95

Find Items Now

Remove Now

4.

Enter date (MM/DD/YY), then press

.

5.

Press need to access to pull all expired items found in the search.

. The Bins to check number indicates the number of bins you will

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User Guides | 96

6.

Follow guided lights to access each bin. Once the bin is accessed, verify the date on each item and pull all items with expired dates.

7.

Enter the number of items to expire or recall. Enter a new expiration date. You may be asked to enter the current bin level.

Not all items in the bin will have the same expiration date. Make sure to check the entire contents of the bin and enter the next earliest expiration date.

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User Guides | 97

Example:

8.

Close bin when done.

9.

Follow on-screen prompts until the search is complete.

Expiration Rules

Items can be set for expiration tracking in three ways: by calendar date, by specific time, and by month. Expiration dates are tracked at the OmniCenter per item. When you enter the expiration date, the search will pull items based on how the item is tracked to expire. You will not be able to determine how an item’s expiration date is set for expiration tracking by looking at the cabinet software.

The system will find all items set to expire by the day entered at or before 11:59:59

by Date

p.m.

Entering 7/28/17 would find all items expiring 7/28/17 at or before 11:59:59

p.m.

Periodically, check myomnicell.com for updates to this material.

User Guides | 98

by

Example:

Main Menu

Inventory Menus

Expired/Recalled

Time

by Month

If the date entered is today or earlier, the system will find all items expiring at or before 11:59:59 p.m. of the entered date. If the entered date is a future date (tomorrow or later), the system will find all items expiring at or before 11:59:59 p.m. of today’s date.

Item A expires on 7/27/17 at 9:00 a.m. | Item B expires on 7/28/17 at 4:10

p.m. | Item C expires on 7/29/17 at 11:00 p.m.

1. Entering a date of 7/27/17 (one day in the past) would find Item A. Item B and

Item C would not be included.

2. Entering a date of 7/28/17 (today) would find Item A and Item B. Item C would

not be included.

3. Entering a date of 7/29/17 (one day in the future) would find Item A and Item B.

Item C would not be included.

The entered date is used to find the last day of the prior month at a time of 11:59:59 p.m.

Entering 7/28/17 would find all items expiring on or before 6/30/17 at

11:59:59 p.m.

Expire/Recall Items

Use this task to remove items that have expired or those you need to recall. Items stocked in the cabinet should be checked periodically for expired dates. Follow health care facility policy and procedure.

To search for a specific item that has expired, see "Find and Remove Expired Items"

1.

2.

From the

Press

, press

.

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User Guides | 99

Find Item

3.

Open the drawer for the item you need to expire or recall, then select the desired bin by opening the lid or pressing the bin button. If you need to access a specific item, press

and select the item from the list.

4.

Have your witness enter their user ID and password, if prompted.

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User Guides | 100

OK

5.

Enter the number of items in the bin, if prompted to do so.

6.

Enter the number of items to expire or recall. Modify the expiration date, if necessary. Press

.

Periodically, check myomnicell.com for updates to this material.