Olivetti ECR 2550 QUICK REFERENCE GUIDE

506528X

Olivetti Lexikon, S.p.A. Divisione Home/Office 77, Via Jervis - 10015 Ivrea (Italy)

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

Your attention is drawn to the following actions that could compromise the characteristics of the product:

• incorrect electrical supply;

• incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings given in the User Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer , or carried out by unauthorized personnel.

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WARNING: THIS EQUIPMENT MUST BE EARTHED . ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DI TIERRA. APP ARA TET MÅ KUN TILK OPLES JORDET STIKKONT A CT . APP ARA TEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT. LAITE ON LITTETTÄVÄ SUKO-RASIAAN. Lederen med grøn/gul isolation ma kun tilsluttes en klemme maerkrt eller

To disconnect the cash register from the line voltage, unplug its power cord from the power outlet. The po wer outlet m ust be located on a wall, near the cash register and easily accessible.

Preface

The electronic cash register described in this manual is designed to help your business function smoothly by providing efficient register operations and accurate management reports. Startup is quick and easy, yet there are many options that can be added and revised so that you can customize your operations for optimum productivity. Here are just a few of the cash register’s many valuable features:

• 40 departments and 999 Price Look-Up (PLU) settings;

• 26 clerk numbers to monitor the sales of individual employees;

• possibility of assigning a three-digit security code to prevent

unauthorized access to individual clerk transactions (during register mode only);

• possibility of defining manager passwords to prevent unauthorized

access to the machine's programming mode (PRG), Z mode and X mode;

• possibility of assigning a name to each clerk for rapid identification;

• 2-station dot-matrix printer that prints information on 2 separate

rolls of paper, providing customer receipts and a transaction journal;

• customer sales receipt header personalization;

• personalization of Local currency, Euro currency, currency convert

and credit captions on the sales receipts and reports;

• possibility of reserving two departments for registering credit

tenders separately;

• Euro exchange rate programming;

• possibility of programming the machine to work with one of two base currencies, Local or Euro, so that cash register computes in the currency set and automatically converts the related transaction totals into the other currency;

• rear customer numeric display for transaction viewing;

• front operator alphanumeric display consisting of a 10-character message line on top and a 10-character transaction line on the bottom;

• automatic tax computations for 4 different VAT rates;

• department-linked entry options that streamline and speed-up operation;

• periodic management and financial reports that provide up-to-date sales analysis;

• automatic time display after a period of system inactivity;

• automatic time and date printing on receipt and journal records;

• programmable customer receipt and journal record printing in any one of four languages (English, French, German and Spanish);

• possibility of validating documents at the end of a transaction;

• possibility of issuing copies of a transaction receipt without increasing the receipt consecutive number and without recording the copies on the journal record and reports.

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T able of Contents

GETTING ACQUAINTED WITH YOUR CASH

Standard Accessories..................................................... 2

Using this Manual........................................................... 2

Unpacking and Setting Up the Cash Register ................ 3

Maintaining the Cash Register ....................................... 3

THE KEYPAD ................................................................ 4

Keypad Functions........................................................... 5

THE CONTROL SYSTEM ............................................. 6

The Control Lock............................................................ 6

Cash Drawer with Removable Cash Bin ........................ 7

Operator and Customer Displays ................................... 7

Automatic Time Display ................................................. 7

Date Display................................................................... 7

Special Symbol Indicators.............................................. 7

ERROR CONDITIONS .................................................. 8

The Error Alarm ............................................................. 8

Clearing an Error ............................................................ 8

General Clearance ......................................................... 8

Voiding Errors................................................................. 9

MEMORY BACK-UP BATTERY SYSTEM.................... 9

PRINTER COMPARTMENT .......................................... 9

Ribbon Cartridge ............................................................ 9

Installing the Ribbon Cartridge ....................................... 9

Paper Tape....................................................................11

Loading the Customer Receipt Roll ..............................11

Loading the Journal Roll .............................................. 12

QUICK START............................................................. 13

Helpful Hints for a Successfull Start-Up....................... 14

TRAINING MODE ........................................................ 14

Activating the Training Mode ....................................... 15

Exiting the Training Mode ............................................ 15

CASH REGISTER PROGRAMMING .......................... 15

Setting Cash Register Features ................................... 16

Making Changes to Cash Register Programming ........ 16

Entering the Program Mode ......................................... 16

Exiting the Program Mode ........................................... 16

Clearing Errors ............................................................. 16

Clerk Numbers, Secret Codes and Names .................. 17

Machine Numbers ........................................................ 18

Date and Time .............................................................. 18

Receipt Header ............................................................ 19

Percent Discount (-%) .................................................. 20

Percent Plus Rate (+%)................................................ 20

Fraction Rounding ........................................................ 21

Decimal Point Position ................................................. 21

Value Added Tax (VAT) Rates ...................................... 22

High Digit Lock Out (HDLO) and Tax Status

Assigned to the Minus Key (-) ...................................... 22

Tax Status, High Digit Lock Out, Single/Multiple

Item Sale and Price Linked to a Department ............... 23

Price Look-Ups (PLUs)................................................. 24

Euro Exchange Rates .................................................. 25

Receipt and Report Captions ....................................... 25

Programming System Options ..................................... 28

Dump Reports .............................................................. 31

Overall Programming Dump Report ............................ 32

Manager Passwords ..................................................... 33

Using the Cash Register in a Password Protected

Mode ............................................................................ 34

Z1/Z2 Counter .............................................................. 34

Grand Total ................................................................... 35

Clearing the Cash Register’s Memory.......................... 35

Percent Discount (-%) Transactions............................. 55

Percent Plus (+%) Transactions................................... 60

PLU Codes ................................................................... 64

V oids and Refunds ....................................................... 66

Other Transactions....................................................... 69

MANAGEMENT REPORTS ......................................... 75

X and Z Reports ........................................................... 75

Cash-In-Drawer Report ................................................ 75

Time Report ................................................................. 76

Clerk Report ................................................................. 77

All PLU Report ............................................................. 78

PLU Range Report ....................................................... 79

Department Range Report ........................................... 79

Z1 and X1 Financial Report ......................................... 80

Z2 and X2 Financial Report ......................................... 81

Duplicate Z Report ....................................................... 83

Balancing Formulas ..................................................... 83

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TRANSACTION EXAMPLES ...................................... 36

Entering the Register Mode.......................................... 36

Exiting the Register Mode ............................................ 36

Clearing Errors ............................................................. 37

Sample Receipt............................................................ 37

Reprinting a Sales Receipt........................................... 37

Validation Operations ................................................... 38

Standard Transactions in Local Base Currency ........... 39

Examples of Transactions in Euro Base Currency ....... 49

Minus (-) Key Transactions ........................................... 54

APPENDIX................................................................... 84

Character Code Table .................................................. 84

Caption Table ............................................................... 84

Totalizers and Counters Table ...................................... 88

Cash Register Specifications and Safety ..................... 88

III

Getting Acquainted with Your Cash Register

The figure below shows an overall view of your cash register.

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1. Customer Display 7. Cash Drawer Lock

2. Operator Display 8. Journal Roll Display Window

3. Printer Compartment Lock 9. Customer Receipt Output Slot

4. Control Lock 10. Document Validation Slot

5. Keypad 11. Printer Compartment Cover

6. Cash Drawer

Standard Accessories

Your cash register comes with the following items:

• One black plastic journal winder spindle

• Two rolls of 37.5 + 0.5 mm standard bond paper, one for customer receipts and the other for journal record

• One inked ribbon cartridge

• This Instructions Manual

• A set of Program keys (PRG) for accessing the machine programming functions

• A set of Register keys (REG) for accessing the machine cash register functions

• A set of Z keys for accessing the X and Z functions

• A set of keys for locking the cash drawer and printer compartment cover.

Make sure that the cash register and all of the above items are

included in the shipping carton.

Using this Manual

Your cash register manual is organized for easy reference. The front portion contains general information on all the features and functions of the cash register. Instructions for setting the optional programs come next. Transaction examples for operating the cash register are at the back of the manual with a Character Code Table to use to program character strings as an alternative to using the alphanumeric keypad, a Caption Table indicating the cash register's preprogrammed character strings in the four languages available, and a Totalizers and Counters Table. At the back of the manual you will also find your cash register's techinical specifications and some safety information. Use the Table of Contents to locate a particular item.

Getting Started

Before you begin to operate or program the cash register, read the section entitled Unpacking and Setting Up the Cash Register for information on how to get yourself ready to work. Read also Keypad Functions, The Control System and Operator and Customer Displays to become familiar with their operations.

NOTE: Machine programming data and transaction information for

management reports are stored in the memory of the cash register. A backup battery inside the cash register saves this information in the event of a power failure or if the cash register is unplugged from the power outlet.

Programming the Cash Register

Simple step-by-step instructions are included for each program. Also provided are examples which can be used for practice.

Carrying Out Sales Transactions

Transaction examples provide steps for key operations. Sample receipts are included.

Unpacking and Setting Up the Cash Register

NOTE: Please read this section carefully before attempting to program

the cash register or perform sales transactions.

As soon as you receive the cash register, open its shipping carton and carefully withdraw each component. Make sure that the cash register and all of its accessories, listed in the section entitled Standard Accessories, are present in order to setup the cash register by following these guidelines:

1. Place the cash register on a level, stable, vibration-free and dust-

free surface. Make sure it is near a grounded power outlet.

2. Install the inked ribbon cartridge as explained in the section

Installing the Ribbon Cartridge.

3. Plug the cash register to a grounded power outlet and press the

Reset button located inside the printer compartment, on the rear left-hand side, to reinitialize the cash register's memory. To remove and replace the printer compartment cover, refer to the steps 1 and 6 in the section Installing the Ribbon Cartridge.

It is suggested that you plug the cash register to a grounded power outlet on its own so as to avoid potential electrical interference with any other electrical equipment which may be plugged to the same outlet.

4. Load the paper tape as explained in the section Loading the

Customer Receipt and Journal Paper Rolls.

5. Proceed to set the desired program options as explained in the

section Cash Register Programming. Keep the cash register

plugged to the electrical outlet for at least 48 hours so as to charge the memory back-up battery inside the cash register.

6. Once the desired program options have been set, turn the control

key to the REG 1 or REG 2 position and you are ready to perform sales transactions. In the REG 2 position the cash register will not print the customer receipt.

Maintaining the Cash Register

Provided below is information on how to maintain your cash register.

NOTE: Before cleaning the cash register, make sure it is powered off

and/or unplugged from the wall outlet. Machine programming data and transaction information for management reports are stored in the cash register. A back-up battery inside the cash register saves this information when the cash register is unplugged from the power outlet or the event of a power failure.

1. Keep all liquids away from the cash register so as to avoid spills which could damage the electronic components.

2. To clean the cash register firstly turn it off and/or unplug it from the wall outlet, then use just a damp cloth. Do not use corrosive substances such as solvents, alcohol, petrol, or abrasive components.

3. If the cash register is stored in extreme hot or cold temperatures (below 32 degrees or above 104 degrees Fahrenheit), allow the temperature inside the cash register to reach room temperature before turning it on.

4. DO NOT attempt to pull the paper tape when the cash register is printing or when you are loading paper. Always use the [R feed] key to feed paper. Pulling the paper tape could damage the print mechanism.

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The Keypad

Your cash register is equipped with a 53-key keypad by means of

which you can perform all cash register functions.

The figure below shows the keypad layout.

9 10

24 23 22

21 20

3 5 6 7

Keypad Functions

1. [R feed] (Receipt Paper Feed) - Advances the receipt paper one line

feed; advances the paper continuously when held down.

2. [J feed] (Journal Record Feed) - Advances the journal paper one

line feed; advances the paper continuously when held down.

3. [dept shift] (Department Shift) - Allows price entries for depart-

ments 21-40. Press this key before entering applicable department keys 21-40.

4. [0 - 9/00] - Input amounts, indicate how many times a particular

item repeats, determine percentage rates to add or subtract, input department code numbers, handle figures which require a decimal point. The double zero key allows the quick entry of numbers with two or more zeros.

5. [1-40 (A-Z)] (Departments 1 through 40, letters A through Z) -

Used to enter single or multiple item sales to a particular department. Department totals are shown in the management report. Also used to input characters for clerk names, captions, etc.

6. [tax set] - Used to program VAT rates.

7. [euro] - When the cash register is in its default Local base currency,

this key is used to program the Euro exchange rate and to automatically calculate and display the value in Euro of the total amount of a sale or of a particular amount registered. When the cash register is programmed to work in the Euro base currency, pressing this key converts the sales total to the Local currency.

8. [check/valid] - When used as the check key, totals sales paid by

check. Check totals are printed in the management report. Also stores character code entries during cash register programming. When used as the valid key, validates a document following a transaction tender.

9. [charge] - Totals sales that are charged. Charge totals are printed in

the management report.

10. [st/w/tax/2nd] - When used as the st/w/tax key, displays the

subtotal of a sale with sales tax. When used as the 2nd key, prints a second copy of the transaction receipt.

11. [#/st/ns] (Dual function: ST - Subtotal and NS - No Sale) - As the

No Sale key, opens the cash drawer without registering any amount such as when changing cash for a non-sales transaction. As the Subtotal key, calculates a subtotal during a transaction consisting of a number of items to be individually discounted or increased by a fixed percentage and prints this on the receipt.

12. [amt tend/total] (Amount Tendered/TOTAL) - Totals exact cash

transactions, computes change and totals check and charge transactions.

13. [.] (Decimal Point) - Used to enter fractional quantities of items being sold. In all modes, the decimal point is not to be used when entering a price.

14. [qty/date] (Dual function: Multiply and time display) - Multiplies [department], [plu] or [-] key entries; also displays the current date, if set, and is used to print the Cash-In-Drawer Report.

15. [non tax] - Used when no tax is to be registered for a department which is programmed for tax.

16. [clerk] - Confirms an entered clerk number and three-digit security code. Also used to print a Clerk Report.

17. [return] - Issues refunds for returned merchandise. Refund totals are printed in the management report.

18. [clear] - Clears an entry made from the numeric keypad or with the [qty/date] key before finalizing a transaction with a Department or function key. This key is also used to clear error conditions.

19. [plu] (Price Look Up) - Registers a preset price of an individual item to the appropriate department. Also used to print PLU Reports.

20. [plu price] - Temporarily overwrites a price that was assigned to a PLU number.

21. [-] - Subtracts an amount from an item or the sales total. Minus key totals are printed in the management report.

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22.[void] - Deletes the last item entered and is used for correcting a

particular entry after it is processed and printed. Void totals are reported in the management report. Also used for cash register options programming.

23. [+%/PO] (Dual function: Percent Plus and Paid Out) - When used

as the +% key, adds a percentage to an item or to the sales total. Total percent plus amounts are shown in the management report. When used as the PO key, registers any money paid out. Paid out totals appear in the management report. Also used to set a machine number.

24. [-%/RA] (Dual function: Percent Discount and Received On

Account) - When used as the -% key, subtracts a percentage from an item or from the sales total. Total discount amounts are shown in the management report. When used as the RA key, registers any payment made to the cash drawer. Amounts are added to the received on account total in the management report.

The Control System

The Control Lock

The control lock is located on the upper right-hand side of the keypad. The PRG, REG or Z key must be properly inserted in the Control Lock in order for you to be able to use the different cash register functions available. The following figure shows the Control Lock and the different modes that can be used.

Depending on the desired operation, insert the related key in the

Control Lock and turn it to the following positions: PRG Used to program the cash register according to your

specific needs. OFF The cash register is turned off and cannot be used. REG 1 The cash register can perform the standard sales transac-

tions that are recorded on both the customer receipt and

journal roll. In this mode the preset or programmed

header is printed on the customer receipt. This is also

called the Receipt Mode. REG 2 Same as the REG 1 mode with the only exception that the

transaction record is only printed on the journal roll.

The customer receipt is not printed nor issued unless

when a receipt reprint is requested by pressing the

[st/w/tax/2nd] key. This is also called the Journal Mode. X Prints the X management report, Cash-in-Drawer report,

PLU report, clerk report, cash declaration and periodical

financial reports. Z Prints the Z management report and resets totals (except

the grand total) to zero. Prints the PLU report, clerk

report, cash declaration and periodical financial reports.

Control Keys

The following sets of keys are provided as well as a set of keys to

open the cash drawer and printer compartment: REG The REGISTER key can be used in the OFF, REG 1,

REG 2 and X modes, granting both Clerk and Supervisor

access to cash register functions. PRG The PROGRAM key works in all modes (PRG, OFF,

REG 1, REG 2, X and Z). It is usually used by the

Supervisor to program the cash register and print X and Z

management reports. Z The Z key can be used in the OFF, REG 1, REG 2, X and

Z modes granting a higher level access with respect to the

REG key.

Cash Drawer with Removable Cash Bin

The cash drawer features a cash bin with slots for banknotes and slots

for coins. Pressing the [#/st/ns] with the control key in the REG 1 or REG 2 position opens the drawer. If a clerk number and secret code have been set, pressing this key will open the cash drawer only after the clerk number and code have been specified. This drawer can be locked for security to prevent accidental opening when moving the cash register by using the printer compartment key.

A hidden emergency lever underneath the cash register lets you to

open the cash drawer even when the machine is powered off.

If desired, the cash bin inside the cash drawer can be completely removed from the cash register. To do so, gently lift the bin and pull it out.

Operator and Customer Displays

Your cash register offers two displays that provide easy viewing for both the customer and operator during a sales transaction. The customer display shows entry amounts and related transaction information through the use of numbers and special symbols. The operator display shows specific operator messages on the upper 10-character line and the same transaction data as shown on the customer display on the lower 10-character line. Both displays are read from left to right.

Automatic Time Display

With the cash register powered on, the current time is automatically displayed after 30 seconds of cash register inactivity.

Date Display

You can display the date by simply pressing the [qty/date] key with

the cash register in the REG 1 or REG 2 mode. Once the date is displayed, the time will be automatically redisplayed after 30 seconds of cash register inactivity.

Special Symbol Indicators

Special symbols appear at the far left-hand side of the displays during cash register operation. These symbols identify the amount shown, or warn of an error condition. They include:

C (Change) Indicates that the displayed amount is the change due

to the customer.

E (Error) Indicates when an error is made during operation or

when programming the cash register. An error tone sounds to alert the operator.

S (Sub-total) Indicates that the amount shown is the subtotal of a

transaction, including sales tax if applicable.

= (Total) Indicates that the amount shown is the transaction total.

- (Minus) Displays a negative entry. Also displays if subtotal or cash

tendered total is a negative number due to a return or refund.

CA (Cash) Indicates when the total displayed refers to a sales

transaction paid by cash.

Ch (Check) Indicates when the total displayed refers to a sales

transaction paid by check.

Cr (Charge) Indicates when the total displayed refers to a sales

transaction paid by charge.

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Depending on the currency base set, displayed when the Euro key is pressed to indicate that the amount is displayed in the Euro currency or in the local currency.

• Indicates when the cash register is in the training mode. These symbols clear automatically when you start the next entry or

press the [clear] key.

General Clearance

If the cash register does not function, for example while programming

and the error signal cannot be stopped by pressing the [clear] key, perform a general clearance. There are two ways of performing a general clearance, whereby the second method resets all totals and

counters and cancels the programming. Use this method only as last resort.

Error Conditions

The Error Alarm

The error alarm warns of an operator error (usually when a wrong key

is pressed for a specific type of entry) or of an error made during cash register programming. The error alarm can also indicate that the Control Lock is in the wrong position for the current operation. In case of error, the error tone sounds, the letter E is displayed on the customer display, the message ERROR is displayed on the operator display and the keypad locks.

Clearing an Error

Press the [clear] key to clear an error. The tone ends, the displays

clear and the keypad unlocks, allowing you to continue with the transaction or restart the program.

If an error condition cannot be cleared, perform a general clearance.

Bear in mind, however, that one of the two general clearance

procedures, explained in the next section, will set all counters and totals to zero and will cancel all programmed functions.

NOTE: The [clear] key also clears an incorrect entry from the display

prior to pressing a registration key. Once an entry is printed, the [void] key must be used to correct an error.

General Clearance without Clearing Totals and the Programming

1. Turn the Control Key to the OFF position.

2. Unplug the cash register from the power socket.

3. Wait ten seconds and then reconnect the cash register to the power socket to continue.

If the cash register remains in an error condition, proceed with the

second general clearance method.

General Clearance with the Clearing of Totals and all Cash Register Programming

NOTE: Be careful that this procedure erases all totals and counters,

and cancels the programming of the cash register.

1. Turn the Control Key to the OFF position.

2. With the cash register still plugged to the power outlet, open the printer compartment cover and press the Reset button on the rear left-hand side.

3. Reprogram the cash register upon completion of its initialization routine.

Voiding Errors

Once an entry is printed, the [clear] key cannot be used to clear an

error. Press the [void] key to correct an error already registered.

Voiding the Entry Just Completed

Simply press the [void] key. The entry is reprinted with a "-" symbol

followed by the amount and erased from the transaction.

Voiding an Earlier Entry

To void an earlier entry, register it again and then cancel it using the

[void] key. When a transaction including the error is completed, proceed with the following steps to void the error.

1. Retype the incorrect information, exactly as originally entered, and

press the [void] key.

2. Enter the correct amount.

3. Total the transaction by pressing the [amt tend/total] key.

Memory Back-up Battery System

During cash register operations, all transaction data for the management reports are stored in the cash register's memory. This memory also holds all of the cash register's programming data. The memory back-up battery inside the cash register keeps this information stored in memory when the cash register is unplugged from the power outlet or when a power failure occurs.

To activate the memory back-up battery system, charge the backup battery by keeping the cash register plugged into a grounded power outlet for at least 48 hours. The cash register can be used normally during this period of time.

Printer Compartment

The printer compartment is on the upper left-hand side of the cash register. It houses the customer receipt and journal paper rolls, journal winder spindle, inked ribbon cartridge, the dot-matrix printer and the Reset button.

Ribbon Cartridge

This cash register uses a standard inked ribbon cartridge that needs replacing when faded characters are starting to print. The next section explains how to install the ribbon cartridge.

Installing the Ribbon Cartridge

Proceed as follows when you wish to install a new cartridge:

1. Turn the Control Lock to the OFF position, unlock the printer

compartment cover and remove it from the cash register by firmly gripping the back of the cover and gently lifting the front upwards to release its snap features from the case.

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2. Remove the old ink cartridge by pulling the plastic tab on the front of the cartridge towards you while rotating the cartridge.

3. Extract the inked ribbon cartridge from its sealed package and slightly turn the ribbon tension knob on the front of the cartridge clockwise (in the direction of the arrows on the cartridge) to tighten the ribbon properly.

4. Holding the cartridge by its front plastic tab, place the lower edge of the cartridge on the printer assembly’s cartridge support base and then snap the cartridge into place by rotating it forward while pressing downward. Note that the inked ribbon must slide into its related slit in front of the print mechanism.

5. Slightly turn the ribbon tension knob on the cartridge clockwise (in the direction of the arrows on the cartridge) to ensure that the ribbon is properly taut.

6. Reposition the printer compartment cover by firstly inserting its rear snap features into the related slots on the case and then gently tilting the front part of the cover downward so the side and front snap features slip perfectly into their respective slots. When doing so, remember to ease the customer receipt through the customer receipt output slot on the cover so that it can then be fed outside the machine. Lock the compartment cover once positioned.

Paper Tape

This cash register uses two rolls of standard 37.5 + 0.5 mm paper. One roll is is used for the customer receipt while the other roll is used for the journal record. The paper needs to be changed when a red line appears on the tape.

Loading the Customer Receipt Roll

Proceed as follows to load a customer receipt roll into the cash register:

1. Make sure that the cash register is plugged into a grounded power

outlet and that the Control Key is in either one of the two REG positions.

2. Unlock and remove the printer compartment cover as explained in

the section Installing the Ribbon Cartridge.

3. With a pair of scissors, cut the end of the new paper tape to create a straight, even edge so that the paper can be properly fed through the print mechanism.

4. Set the customer receipt roll in its predefined slot at the rear lefthand side of the printer compartment so that the paper feeds out from the bottom of the roll. Then insert the end of the paper into the related paper feed slot, indicated by an arrow on the metal frame, as shown in the following figure.

5. Press the [R feed] key and manually feed the paper into the slot until its catches and advances approximately six to ten inches above the print mechanism.

NOTE: If the paper does not feed properly, make sure that the paper

roll is properly aligned in the slot and that the end of the paper roll is cut straight. If you need to remove the paper tape so that you can attempt to reload it again, move the plastic release lever (A) on the side of the metal frame forward, in the direction of the arrow on the frame, and clear the paper from the slot.

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6. Pass the end of the customer receipt through the opening on the compartment cover, then reposition, close and lock the compartment cover.

Loading the Journal Roll

Proceed as follows to load a journal roll into the cash register:

1. Make sure that the cash register is plugged into a grounded power outlet and that the Control Key is in either one of the two REG positions.

2. Unlock and remove the printer compartment cover as explained in Installing the Ribbon Cartridge.

3. If you are replacing the journal roll, lift the plastic journal winder spindle from its support on the machine and, if necessary, move the plastic paper release lever located to the upper left of the journal paper insertion slot forward to release the paper which may still be present in the print mechanism. Then slide the journal paper off the plastic winder.

4. With a pair of scissors, cut the end of the new paper tape to create a straight, even edge so that the paper can be properly fed through the print mechanism.

5. Set the journal roll in its predefined slot at the rear right-hand side of the printer compartment so that the paper feeds out from the bottom of the roll. Then insert the end of the paper into the related paper feed slot, indicated by an arrow on the metal frame, as shown in the following figure.

6. Press the [J feed] key and manually feed the paper into the slot until its catches and advances approximately six to ten inches above the print mechanism.

NOTE: If the paper does not feed properly, make sure that the paper

7. Holding the plastic journal winder with the two wheels to the righthand side, slide the end of the paper tape through one of the slots on the plastic journal winder spindle (1) and manually roll the winder toward the rear of the cash register (2) to take up the slack in the paper tape.

8. Place the journal winder back onto its support bracket (3), making sure that the small external gear on the winder meshes perfectly with the gears of the paper feed mechanism.

9. Reposition, close and lock the compartment cover.

Quick Start

Quick Start is a brief but complete start-up procedure that allows you to begin using your new cash register as quickly as possible. Carefully follow the steps listed below:

1. Make sure cash register is plugged into a grounded power outlet.

To activate the memory back-up battery system, charge the back-up battery by keeping the cash register plugged into a grounded power outlet for at least 48 hours. The cash register can be used normally during this period of time. A charged

memory back-up battery will hold all transaction data for management reports and all of the cash register's programming data stored in memory when the cash register is turned off or when a power failure occurs.

2. Insert the PRG key into the Control Lock and turn it to the PRG

position.

3. Set the current date in the day/month/year format by typing the

corresponding numeric keys and then pressing [#/st/ns]. Single digits must be preceded by a zero. For example, to set June 23, 2000, type [230600] and then press the [#/st/ns] key to store your entry. The newly entered date is printed.

If you wish that the date just entered be printed and displayed in the month/day/year format, type [40] and then press the [void] Key.

4. Set the current time using the 24-hour (military) format and then

pressing [qty/date]. Also in this case single digits must be preceded by a zero. For example, to set 1:05 P.M., type [1305] and then press the [qty/date] to store your entry. To set 9:15 A.M., type [0915] and then press [qty/date]. The newly defined time is printed.

If you wish that the time just entered be printed and displayed in the 24-hour format, type [180] and then press the [void] Key.

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5. Set a machine number by entering a four digit number and then

pressing [+%/PO]. For example, to set machine number 5, type [0005] and then press [+%/PO]. The newly assigned machine number is printed.

6. Set the first of up to four possible VAT rates. For example, to set a

VAT1 rate of 16%, type [1] and then press the [tax set] key, type [16000] (three digits must be entered after the desired decimal point) and then confirm with the [amt tend/total] key. The VAT rate followed by T1 is printed.

7. Set the Euro exchange rate for your local currency. For example, to

program an exchange rate of £ 0.62 to the EURO, type [2] followed by [2] again to define the decimal point positions, type the exchange rate of [000062] and press the [euro] key. The Euro exchange rate is printed.

8. Program standard Department 1 as VAT1 to a multiple item price sale. For example, to assign VAT1, multiple item cash sale and a price of £3.00 to standard Department 1, type [00001] and then press [st/w/tax/2nd], type [300] and then press [department 1/21]. Press the [clear] key to clear the displays.

9. Change, if necessary, the language in which the cash register prints the customer receipt and journal record. The cash register is programmed to print the customer receipt and journal record in English. If you wish to reprogram the cash register to print in Spanish, French or German: Type [19] followed by [1] and [void] to print in Spanish, [19] followed by [2] and [void] to print in French or [19] followed by [3] and [void] to print in German. To print in English again, type [19] followed by [0].

10.When programming is complete, exit the program mode by turning the PRG key to the OFF position.

11.Practice normal sales transactions by switching the cash register into the Training Mode. This mode is very useful to new users as it allows them to simulate sales transactions without recording these trials in the X or Z management reports. More information on this mode is given in the section entitled Training Mode.

Once you have mastered the Quick Start operations, you will undoubtedly want to expand your use of the machine by studying other sections of this manual and incorporating new programming into your personalized cash management system. For example, other valueable functions include Percent Discount Rate, Percent Plus Rate, Price Look-Ups (PLUs), receipt caption and information format personalization.

Helpful Hints for a Successfull Start-Up

This cash register has up to 40 departments available. You may assign the taxable status to any other department by repeating the tax assignment procedure used for Department 1. For departments 21-40, press the [dept shift] key before the applicable department key. For example, to select Department 26 press [dept shift] followed by the [department 6/26] key.

Training Mode

The optional training mode is designed to help you become better acquainted with the cash register and offers an ideal place for beginners to practice transaction examples. Once the training mode is activated, you cannot operate in the PRG, X or Z modes. The transactions made in the training mode are not summed to machine totals, are not recorded in the X, Z or journal reports. Receipt numbers are not counted either: the number of the last transaction receipt issued before entering the training mode will be printed on each training receipt.

Activating the Training Mode

Proceed as follows to switch the cash register into the training

mode:

1. Turn the PRG control key to the PRG position.

2. Type [666666] and press the [amt tend/total] key. A dot indicat-

ing the Training Mode On condition is displayed on the left-hand side of the operator and customer displays.

3. Turn the key to the REG 1 or REG 2 position to perform normal cash register operations.

Exiting the Training Mode

Proceed as follows to exit the training mode and therefore re-enable the cash register to record all sales transactions in the X and Z management reports and in the machine totals.

1. Turn the PRG control key to the PRG position.

2. Type [555555] and press the [amt tend/total] key.

3. Turn the key to the desired operating position.

Cash Register Programming

This cash register can be programmed to tailor its features according

to your specific needs. This programming facility allows you to:

• Define three-digit secret codes for each of the 26 programmable clerks

• Define clerk names

• Set a machine number

• Set the date and time

• Personalize the customer receipt header

• Set percent discount (-%) rates

• Set percent plus (+%) rates

• Define fraction rounding

• Define decimal point positions

• Define up to four VAT rates

• Define Price Look-Ups (PLUs) for individual items and enter an item description

• Define tax status and High Digit Lock Out to the minus key

• Define tax status, High Digit Lock Out, Single/Multiple item sale and relative price to a determined defined department

• Set an exchange rate for the Euro currency

• Personalize the Euro and Local captions, the net converted, Credit-1, Credit-2 and media-in-drawer captions on the receipts and reports

• Program the different system options available

• Print programming reports

• Define manager passwords for the PRG, X and Z modes.

Set some of or all of the above features, depending on your business needs. These program settings will reside in the cash register's memory until you change them or reset the memory by pressing the Reset button located at the rear left-hand side of the printer compartment.

The cash register's memory can also be cleared by means of specific programming sequences. Refer to the section Clearing the Cash Register's Memory.

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Setting Cash Register Features

All cash register features are programmed by first switching the

cash register to the program (PRG) mode.

This chapter provides simple step-by-step procedures on how to program the cash register. An example is provided after each procedure. It is suggested that you first run through all the examples to become familiar with the cash register's programming facilities, then program the cash register according to your own specific needs.

NOTE: Program all the desired features at the same time in order to

create a single receipt of all selections. Keep the receipt in a safe place for future reference.

Exiting the Program Mode

Proceed as follows to exit the program mode once you have finished

programming the cash register:

1. Print a Program Tape by pressing [999999] followed by the [amt tend/total] key, as explained in the section entitled Overall Programming Dump Report, for a printed report on how the cash register is currently programmed.

2. Store the program tape in a safe place for future reference.

3. Turn the PRG key to the REG position if you wish to carry out sales transactions, or to the OFF position if you wish to exit.

Making Changes to Cash Register Programming

Once the cash register is programmed to satisfy your specific needs, there is no need to reprogram the entire machine to make single program changes or corrections. If you wish to make a change (such as an update to VAT rates, PLUs or Euro exchange rates), be sure you are in the program mode, re-do the program in question and finalize when you are ready to exit the programming mode. A new program entry will automatically overwrite a previous entry for the same program.

Entering the Program Mode

To enter into the program mode simply insert the PRG key into the Control Lock and turn it to the PRG position.

Clearing Errors

To clear an error made during the programming phase, simply press

the [clear] key. The error tone ends, the display clears and the keypad unlocks.

In case an error condition cannot be cleared, perform one of the two

general clearance methods explained in the section entitled General Clearance. Remember that the second general clearance sets all

counters and totals to zero, and cancels all features programmed.

Clerk Numbers, Secret Codes and Names

Clerk codes are a special security feature to control access to the register. You can program up to 26 individual clerk numbers linked to secret entry codes of three digits each. By enabling the Clerk System Active option as indicated in the Programming System Options section, the register assigns the default security [000] to all clerks. You can also assign a name to each of the 26 Clerks, which will be printed on the customer receipts, on the journal and on all management reports analysing the transactions of that specific Clerk.

Programming a Secret Code Linked to a Clerk Number

1. Insert the PRG key into the Control Lock and turn it to the PRG

position.

2. Type [121] and then press the [void] Key to activate the Clerk

system.

3. Type [444444] and press the [amt tend/total] key. The symbol "C"

is displayed on the left-hand of the displays and the message "CLERK PASS" is displayed on the upper row of the operator display.

4. Type a number to which the secret code will be linked.

5. Set a three-digit secret code by typing three [numeric keys].

6. Press the [clerk] key.

Repeat the above operations (from step 4 to step 6) to assign a secret code to the remaining 25 Clerks or use the [clear] key to exit from Clerk Secret Code programming.

If you wish to change the clerk's secret code and the Clerk system is already activated, there is no need to perform step 2 above.

Example: Assign secret code 106 to Clerk 1 for the first time. Type/Press:

[121] + [void] + [444444] + [amt tend/total] + [1] + [106] + [clerk]

Deactivating the Clerk System

Proceed as follows if for any reason you wish to deactivate the Clerk system, in other words if you no longer want to enter a clerk number and related secret code to perform sales transactions.

1. Insert the PRG key into the Control Lock and turn it to the PRG

position.

2. Type [120] and then press the [void] key.

Entering a Clerk Number/Secret Code Before Cash Register Operations

Proceed as follows to enter a defined Clerk number and secret code before using the cash register in REG 1/REG 2 operating mode.

1. Turn the Control Lock to the REG 1/REG 2 position.

2. Type a Clerk number [1, 2, ... or 26].

3. Type the corresponding three-digit code.

4. Press the [clerk] Key.

The clerk number appears on the left-hand side of the operator and customer displays and the message "CLERK 1" or the name of the clerk is displayed on the upper line of the operator display and is printed under the date on the customer receipt and journal.

Assigning Clerk Names

This cash register feature is useful for rapid identification of the different clerks which are enabled to use the cash register. You can program a clerk name or identifier of up to 18 characters long by using the Character Code Table provided in the Appendix of this manual or by using the alphanumeric keypad. The assigned Clerk name will be automatically printed on all receipts, journal records and management reports carried out with the associated clerk number and displayed on the upper row of the operator display. However, you can also program the cash register to not print the assigned Clerk name. Refer to the section entitled Programming System Options for more information.

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Proceed as follows to define a clerk name using the Character Code

Table:

1. Turn the PRG key to the PRG position.

2. Type the number of the Clerk whose name is to be defined.

3. Press the [return] key. The letter "P" appears on the left-hand side

of the operator and customer displays while the message "CLERK NAME" is displayed on the operator display.

4. With reference to the Character Code Table in the Appendix, type the string of character codes to define the letters of a name and then press the [check/valid] key. Up to a maximum of 18 digits can be entered. The name entered will be printed.

Example: Program Christina as the name for Clerk number 1. Type/Press:

1 + [return] + [43 09 19 10 20 21 10 15 02] + [check/valid]

You can also define a clerk name by using the alphanumeric keypad.

Proceed as follows to do so:

1. Turn the PRG key to the PRG position.

2. Type the number of the Clerk whose name is to be defined.

3. Press the [return] key. The letter "P" appears on the left-hand side of the operator and customer display while the message "CLERK NAME" is displayed on the operator display.

4. Type the [dept] key corresponding to the letter wanted. If the letter wanted is on the bottom half of the [dept] key, press the [dept shift] key first then the related [dept] key. After entering the letter string wanted, press the [check/valid] key. The name entered will be printed.

Example: Program Alex as the name for Clerk number 2. Type/Press:

2 + [return] + [1/21 12/32 5/25] + [dept shift] + [4/24] + [check/valid]

Machine Numbers

The machine number is a four-digit number used to identify the cash register. The machine number is printed on all receipts, journal records and management report.

Proceed as follows to set a machine number:

1. Turn the PRG key to the PRG position.

2. Type the [numeric keys] corresponding to the machine number to

be assigned (up to 4 digits, 0-9999).

3. Press the [+%/PO] key.

Example: Program machine number 5621. Type/Press:

[5621] + [+%/PO]

Date and Time

Set the date option to print the current date at the top of each receipt, journal record or management report. The date will print in the day/ month/year format unless otherwise programmed as explained in the section entitled Programming System Options. You can display the date by pressing the [qty/date] key when the cash register is in the REG mode.

Set the time option to print the current time at the bottom of the receipt in the hour:minutes format. The time is automatically shown on both customer and operator displays after 30 seconds of cash register inactivity with the control key in either one of the two REG positions.

The date and time change automatically as long as the cash register is plugged into the wall outlet or the battery back-up system inside the cash register remains active.

Setting the Date

Proceed as follows to set the current date:

1. Turn the PRG key to the PRG position.

2. Type the [numeric keys] representing the current date. Remember

to use the DDMMYY format. Single digit numbers for months and days must be preceded by a zero (0).

3. Press the [#/st/ns] key to store the date. The date entered is printed.

4. Press the [clear] key to program another feature or exit the program

mode by turning the PRG key to the OFF position.

Example: Set a date of June 23, 2000. Type/Press:

[230600] + [#/st/ns]

NOTE: If you wish that the date just entered be printed and displayed

in the month/day/year format, type [40] and then press the [void] Key. More information on how to change the cash register's basic programming is explained in the section Programming System Options.

Setting the Time

Proceed as follows to set the correct time in the hour:minutes format:

1. Turn the PRG key to the PRG position.

2. Type the [current time] using the HH:MM format. NOTE: Time is set according to international, or military time

(24-hour clock format). To correctly enter this time, simply add 12 to all hours in the PM. For example, to set the time to 9:00 AM, type [0900]; to set the time to 2:15 PM, type [1415].

3. Press the [qty/date] key to store the entered time. The newly

defined time is automatically printed.

4. Press the [clear] key to program another feature or exit program

mode by turning the PRG key to the OFF position.

Example: Set the time at 3:30 PM. Type/Press:

[1530] + [qty/date] NOTE: If you wish that the time just entered be printed and displayed

in the 24-hour format, type [180] and then press the [void] key. More information on how to change the cash register's basic programming is explained in the section Programming System Options.

Receipt Header

Your cash register is programmed to print a courtesy header enclosed in a box delimited by asteriscs, on all customer receipts and reports when the control lock is in the REG 1, X and Z positions. With the control lock in the REG 2 and PRG positions, the header will not be printed.

NOTE: You can change the programmed language in which the cash

register prints the header on the customer receipt and journal record. Turn to the section Programming System Options, Machine Condition 19, to see in which languages the cash register can print the default receipt header.

The receipt header can consist of up to five lines of 18 characters each. You can change the cash register's default header according to your own business needs by using the alphanumeric keypad or the Character Code Table provided in the Appendix, to enter the characters for your new header.

Personalizing the Receipt Header

Proceed as follows to change the default receipt header:

1. Turn the PRG key to the PRG position.

2. Type [3] followed by the [number] of the line (n = 1....5) you wish

to modify and then press the [return] key. The letter "P" appears on the left-hand side of the displays and the message "LOGO LINE n" is displayed on the operator display where n is the number of the line to change.

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3. Using the cash register's aphanumeric keypad or the Character Code Table in the Appendix, type the character code string for the letters to be entered on this particular line selected. Remember that up to 18 characters can be entered. If you wish to center a writing, you will need to calculate the empty character spaces before and after your string and type the appropriate blank space code (00) in the corresponding places. Use the [void] key as backspace function to clear an incorrect character entry if necessary.

4. Press the [check/valid] key again to store the newly defined header line. This new line is automatically printed.

5. Repeat steps 3 and 4 if you wish to program the remaining three programmable header lines.

Example: Change the fourth line of the default header to *SEE YOU SOON* with the appropriate spaces before and after to center this new string and using the Character Code Table provided in the Appendix.

Type/Press:

[3] + [4] + [return] + [76 00 00] + [59 45 45 00] + [65 55 61 00] + [59 55 55 54] + [00 00 76] + [check/valid]

NOTE: If you wish to use the alphanumeric keypad to type the header

SEE YOU SOON, type [00] for the spaces and then press the Dept key corresponding to the letter wanted. If the letter wanted is on the bottom half of the key, firstly press the [dept shift] key and then the related [dept] key. The asterisk can only be entered by typing its corresponding code (76) from the Character Code Table in the Appendix.

Percent Discount (-%)

Setting this option automatically calculates the preset rate each time the [-%/RA] key is pressed. The percentage rate can be discounted from an individual item, or from a sales transaction total when the key is pressed after a subtotal.

Setting a Percent Discount (-%) Rate

Proceed as follows to define a standard discount rate:

1. Turn the PRG key to the PRG position.

2. Type the [numbers] representing the desired percentage rate. Up to four digits ranging from 0 to 99.99 can be used, and you MUST enter a total of four digits, two before and two after the desired decimal place. For example, to enter 10%, type [1000], to enter

6.5% type [0650].

3. Press the [0] key followed by the [-%/RA] key to store the rate. The programmed rate is printed with the caption "DISCOUNT".

4. Press the [clear] key to program another feature otherwise exit the program mode by turning the key to the OFF position.

Example: Program a standard 10% discount rate. Type/Press:

[1000] + [0] + [-%/RA] + [clear]

Percent Plus Rate (+%)

Setting this option automatically calculates the preset add-on rate each time the [+%/PO] key is pressed. This percentage rate can be added to an individual item, or to a transaction total when the key is pressed after a subtotal.

Setting a Percent Plus (+%) Rate

Proceed as follows to define a standard add-on rate:

1. Turn the PRG key to the PRG position.

2. Type the [numbers] representing the desired percentage rate. Up to

four digits ranging from 0 to 99.99 can be used, and you MUST enter a total of four digits, two before and two after the desired decimal place. For example, to enter 10%, type [1000], to enter

6.5% type [0650].

3. Press the [0] key followed by the [+%/PO] key to store the rate.

The programmed rate is printed along with the caption "ADD ON".

4. Press the [clear] key to program another feature otherwise exit the

program mode by turning the PRG key to the OFF position.

Example: Program a standard 3% add-on rate. Type/Press:

[0300] + [0] + [+%/PO] + [clear]

Fraction Rounding

Fraction rounding is used to round figures with decimals up or down to the nearest whole numbers and is used for percent tax, percent discount and percent add-on calculations. The machine is preset with rounding code "50" where a fraction under one half pence is rounded down one pence, a fraction above one half pence is rounded up one pence. Choose from the following three options to select the rounding as needed:

Rounding Code Fraction Rounding

00 a fraction of a pence is rounded down one pence 50 a fraction under one half pence is rounded

down one pence, a fraction above one half pence is rounded up one pence

99 a fraction of a pence is rounded up one pence

For the Swiss franc, French franc, Danish krone and Swedish krona currencies, you can program the machine so that the subtotal and total of a transaction are automatically rounded accordingly whenever the [st/w/tax/2nd] or [amt tend/total] key is pressed. For the possible rounding options available, refer to the section Rounding Option for Swiss, French, Danish and Swedish Currencies.

Setting the Rounding Code

Proceed as follows to program fraction rounding:

1. Turn the PRG key to the PRG position.

2. Type the [rounding code] and press the [charge] key. The pro-

grammed rounding code is automatically printed along with the caption "CHARGE".

3. Press the [clear] key to program another feature, otherwise exit the

program mode by turning the PRG to the OFF position.

Example: Program the rounding code so that a fraction of a pence is rounded down one pence.

Type/Press:

[00] + [charge] + [clear]

Decimal Point Position

The decimal point setting is preset to the x.xx format. This format

can be changed, as needed, to one of the other settings below.

Changing the Decimal Point Position

Proceed as follows to define a new position for the decimal point.

1. Turn the PRG key to the PRG position.

2. Type the status number [0, 1, 2 or 3] to select the desired format as

indicated in the following table:

Status Number Format

0x 1 x.x 2 x.xx 3 x.xxx

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3. Press the [-%/RA] key to set the new format. The setting made is

automatically printed along with the caption "R-A-".

4. Press the [clear] key to program another feature, otherwise exit the

program mode by turning the PRG to the OFF position.

Example: Program the cash register so that two digits are left after the decimal point.

Type/Press:

[2] + [-%/RA] + [clear]

Value Added Tax (VAT) Rates

Up to four VAT rates (VAT 1, VAT 2, VAT 3 and VAT 4) can be preset in the cash register. A maximum 5-digit VAT rate can be programmed (0-99.999%).

Setting a Fixed VAT Rate

Proceed as follows to program a fixed tax rate:

1. Turn the PRG key to the PRG position.

2. Type the [numbers] which represent the VAT (1 for VAT 1, 2 for

VAT2, 3 for VAT 3 and 4 for VAT 4).

3. Press the [tax set] key. The message "TAX n RATE" appears on the

operator display where n is the number representing the VAT rate.

4. Type the VAT rate. Up to five digits can be used, and you MUST

enter three digits after the desired decimal place. For example, to enter a 5.5% VAT rate, type [5500]; to enter a 16% VAT rate, type [16000].

5. Press the [amt tend/total] key. The tax rate entered followed by its

alphanumeric identifier (T1, T2, T3 or T4) is printed.

NOTE: If you make an error, press the [clear] key and start again from

step 3.

6. Press the [clear] key to program another feature, otherwise exit the

program mode by turning the PRG key to the OFF position.

Example: Set a VAT 1 rate of 5.5%, VAT 2 rate of 7%, VAT 3 rate of 15% and a VAT 4 rate of 20%.

Type/Press:

[1] + [tax set] + [5500] + [amt tend/total] [2] + [tax set] + [7000] + [amt tend/total] [3] + [tax set] + [15000] + [amt tend/total] [4] + [tax set] + [20000] + [amt tend/total]

High Digit Lock Out (HDLO) and Tax Status Assigned to the Minus Key (-)

You can limit the number of digits, i.e. the maximum value of a minus key operation, from 1 to 6 digits. This makes sure that minus key amounts do not exceed a maximum amount. You can also assign a VAT rate or a non tax status to the minus key.

Make your selections for this feature from the following options:

High Digit Lock Out Taxation

0 = No HDLO 00 = Non taxable

1 = 1 digit (0.09) 01 = VAT 1

2 = 2 digits (0.99) 02 = VAT 2

3 = 3 digits (9.99) 03 = VAT 3

4 = 4 digits (99.99) 04 = VAT 4

5 = 5 digits (999.99)

6 = 6 digits (9999.99)

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