Olivetti ECR 2450 INSTRUCTIONS Manual

506526M

Olivetti Lexikon, S.p.A.
Divisione Home/Office
77, Via Jervis - 10015 Ivrea (Italy)

Copyright © 2001, by Olivetti

All rights reserved

The mark affixed to the product

certifies that the product satisfies the
basic quality requirements.

Your attention is drawn to the following actions that could compromise the
characteristics of the product:

• incorrect electrical supply;

• incorrect installation; incorrect or improper use, or, in any case, not in
accordance with the warnings given in the User Manual supplied with the
product;

• replacement of original components or accessories with others of a type
not approved by the manufacturer, or carried out by unauthorized personnel.

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WARNING: THIS EQUIPMENT MUST BE EARTHED.
ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE.
ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS
HABEN.
ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA
DI TIERRA.
APPARATET MÅ KUN TILKOPLES JORDET STIKKONTACT.
APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT.
LAITE ON LITTETTÄVÄ SUKO-RASIAAN.
Lederen med grøn/gul isolation ma kun tilsluttes en klemme maerkrt
eller

.

To disconnect the cash register from the line voltage, unplug its
power cord from the power outlet. The power outlet must be located
on a wall, near the cash register and easily accessible.

Preface

The electronic cash register described in this manual is designed to
help your business function smoothly by providing efficient register
operations and accurate management reports. Startup is quick and easy,
yet there are many options that can be added and revised so that you
can customize your operations for optimum productivity. Here are just a
few of the cash register’s many valuable features:

• 40 departments and 999 Price Look-Up (PLU) settings;

• 26 clerk numbers to monitor the sales of individual employees;

• possibility of assigning a three-digit security code to prevent

unauthorized access to individual clerk transactions (during register
mode only);

• possibility of defining manager passwords to prevent unauthorized

access to the machine's programming mode (PRG), Z mode and X
mode;

• possibility of assigning a name to each clerk for rapid identification;

• dot-matrix printer with journal record and receipt printing

capabilities;

• customer sales receipt header personalization;

• personalization of currency convert captions and credit captions on

the sales receipts and reports

• possibility of reserving two departments for registering credit sales
paid with two different types of credit cards;

• Euro exchange rate programming;

• possibility of programming the machine to work with one of two
base currencies, Local or Euro, so that cash register computes in the
currency set and automatically converts the related transaction totals
into the other currency;

• rear customer display for transaction viewing;

• front operator display consisting of a 10-character message line on
top and a 10-character transaction line on the bottom;

• automatic tax computations for 4 different VAT rates;

• department-linked entry options that streamline and speed-up
operation;

• periodic management and financial reports which provide up-to-date
sales analysis;

• battery back-up protection for the records and programming data
stored in memory;

• automatic time display after a period of system inactivity;

• automatic time and date printing on receipt and journal records;

• programmable customer receipt and journal record printing in any
one of four languages (English, French, German and Spanish).

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I

Table of Contents

GETTING ACQUAINTED WITH

YOUR CASH REGISTER .............................................. 1

Standard Accessories..................................................... 2

Using this Manual........................................................... 2

Unpacking and Setting Up the Cash Register ................ 3

Maintaining the Cash Register ....................................... 3

BACK-UP BATTERY SYSTEM ..................................... 9

Inserting/Replacing Batteries ......................................... 9

PRINTER COMPARTMENT ........................................ 10

Ribbon Cartridge .......................................................... 10

Installing the Ribbon Cartridge ......................................11

Paper Tape ................................................................... 12

Loading Single-Ply and Dual-Ply Paper ....................... 12

THE KEYPAD ................................................................ 4

Keypad Functions........................................................... 5

THE CONTROL SYSTEM ............................................. 6

The Control Lock ............................................................ 6

Cash Drawer with Removable Cash Bin ........................ 7

Deposit Drawer............................................................... 7

Operator and Customer Displays ................................... 7

Automatic Time Display ................................................. 7

Date Display ................................................................... 7

Special Symbol Indicators.............................................. 7

Positioning the Customer Display .................................. 8

ERROR CONDITIONS .................................................. 8

The Error Alarm ............................................................. 8

Clearing an Error ............................................................ 8

General Clearance ......................................................... 8

Voiding Errors ................................................................. 9

II

QUICK START ............................................................. 13

Helpful Hints for a Successfull Start-Up ....................... 14

TRAINING MODE ........................................................ 14

Activating the Training Mode ....................................... 15

Exiting the Training Mode ............................................ 15

CASH REGISTER PROGRAMMING .......................... 15

Setting Cash Register Features ................................... 16

Making Changes to Cash Register Programming ........ 16

Entering the Program Mode ......................................... 16

Exiting the Program Mode ........................................... 16

Clearing Errors ............................................................. 16

Clerk Numbers, Secret Codes and Names .................. 17

Machine Numbers ........................................................ 18

Date and Time.............................................................. 18

Receipt Header ............................................................ 19

Percent Discount (-%) .................................................. 20

Percent Plus Rate (+%)................................................ 20

Fraction Rounding ........................................................ 21

Decimal Point Position ................................................. 21

Value Added Tax (VAT) Rates ...................................... 22

High Digit Lock Out (HDLO) and Tax Status

Assigned to the Minus Key (-) ...................................... 22

Tax Status, High Digit Lock Out, Single/Multiple

Item Sale and Price Linked to a Department ............... 23

Price Look-Ups (PLUs) ................................................. 24

Euro Exchange Rate and Receipt Caption

Programming ............................................................... 24

Credit 1, Credit 2 Captions Programming .................... 26

Programming System Options ..................................... 26

PLU Programming Dump Report ................................. 28

Overall Programming Dump Report ............................ 29

Programming Manager Passwords .............................. 30

Using the Cash Register in a Password

Protected Mode ............................................................ 31

TRANSACTION EXAMPLES ...................................... 31

Entering the Register Mode.......................................... 31

Exiting the Register Mode ............................................ 32

Clearing Errors ............................................................. 32

Sample Receipt ............................................................ 32

Standard Transactions in Local Base Currency ........... 32

Examples of Transactions in Euro Base Currency ....... 39

Minus (-) Key Transactions........................................... 43

Percent Discount (-%) Transactions............................. 45

Percent Plus (+%) Transactions................................... 48

PLU Codes ................................................................... 52

Voids and Refunds ....................................................... 53

Other Transactions....................................................... 56

MANAGEMENT REPORTS ......................................... 60

X and Z Reports ........................................................... 60

Cash-In-Drawer Report ................................................ 60

Time Report ................................................................. 61

Clerk Report ................................................................. 61

All PLU Report ............................................................. 62

PLU Range Report ....................................................... 62

Department Range Report ........................................... 63

Z1 and X1 Financial Report ......................................... 63

Z2 and X2 Financial Report ......................................... 64

Duplicate Z Report ....................................................... 65

Balancing Formulas ..................................................... 65

APPENDIX ................................................................... 66

Character Code Table .................................................. 66

Caption Table ............................................................... 67

Totalizers and Counters Table ...................................... 70

Cash Register Specifications and Safety ..................... 71

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III

Getting Acquainted with Your Cash Register

The figure below shows an overall view of your cash register.

1

2

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9

8

7

1. Customer Display 7. Control Lock

2. Operator Display 8. Printer Compartment Lock

3. Keypad 9. Customer Receipt Output Window

4. Item Deposit Drawer 10. Printer Compartment Cover

5. Cash Drawer

6. Cash Drawer Lock

3

4

5

6

1

Standard Accessories

Your cash register comes with the following items:

• One black plastic journal winder spindle

• One roll of standard paper tape

• One inked ribbon cartridge

• Four standard "AA" size batteries for the battery back-up system

• This Instruction Manual

• A set of Program keys (PRG) for accessing the machine program-

ming functions

• A set of Register keys (REG) for accessing the machine cash register
functions

• A set of Z keys for accessing the X and Z functions

• A set of keys for locking the cash drawer and printer compartment

cover.

Make sure that the cash register and all of the above items are

included in the shipping carton.

Using this Manual

Your cash register manual is organized for easy reference. The front
portion contains general information on all the features and functions of
the cash register. Instructions for setting the optional programs come
next. Transaction examples for operating the cash register are at the
back of the manual with a Character Code Table to use to program
character strings as an alternative to using the alphanumeric keypad, a
Caption Table indicating the cash register's preprogrammed character
strings in the four languages available, and a Totalizers and Counters
Table. At the back of the manual you will also find your cash register's
techinical specifications and some safety information. Use the Table of
Contents to locate a particular item.

Getting Started

Before you begin to operate or program the cash register, read the
section entitled Unpacking and Setting Up the Cash Register for
information on how to get yourself ready to work. Read also Keypad
Functions, The Control System and Operator and Customer Displays to
become familiar with their operations.

NOTE: Programs and transaction information for management reports

are stored in the memory of the cash register. Batteries are
provided to save this information in the event of a power
failure or if the cash register is unplugged from the power
outlet.

Programming the Cash Register

Simple step-by-step instructions are included for each program. Also
provided are examples which can be used for practice.

Carrying Out Sales Transactions

Transaction examples provide steps for key operations. Sample
receipts are included.

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2

Unpacking and Setting Up the Cash Register

NOTE: Please read this section carefully before attempting to program

the cash register or perform sales transactions.

As soon as you receive the cash register, open its shipping carton and
carefully withdraw each component. Make sure that the cash register
and all of its accessories, listed in the section entitled Standard
Accessories, are present in order to setup the cash register by following
these guidelines:

1. Place the cash register on a level, stable, vibration-free and dust-

free surface. Make sure that it is near a grounded power outlet.

2. Plug the cash register into a grounded power outlet.

3. Insert the batteries as explained in the section entitied Inserting/

Replacing Batteries. Do not insert the batteries unless the cash
register is plugged into an electrical wall outlet.

WARNING: Before inserting the memory backup batteries, make

sure that the cash register is plugged into an electrical
power outlet. The machine must be plugged into an
electrical outlet before you insert the batteries.

4. If necessary, install the inked ribbon cartridge as explained in the

section entitled Installing the Ribbon Cartridge.

5. Load the paper tape as explained in the section entitled Loading

Single-Ply and Dual-Ply Paper.

6. Set the desired program options as explained in the section Cash

Register Programming.

7. Once the desired program options have been set, turn the control

key to the REG 1 or REG 2 position and you are ready to perform
sales transactions. In the REG 2 position the cash register will not
print the programmed receipt header.

Maintaining the Cash Register

Provided below is information on how to maintain your cash register.

NOTE: Before cleaning the cash register, make sure it is powered off

and/or unplugged from the wall outlet. Before unplugging the
cash register from the wall outlet, make sure that four charged
AA standard backup batteries are installed in the battery
compartment. All data stored in memory will be cancelled if

you unplug the cash register from the electrical wall outlet
without back-up battery supply.

1. Keep all liquids away from the cash register so as to avoid spills
which could damage the electronic components.

2. To clean the cash register firstly turn it off and/or unplug it from the
wall outlet (be sure the back-up batteries are installed), then use
just a damp cloth. Do not use corrosive substances such as solvents,
alcohol, petrol, or abrasive components.

3. If the cash register is stored in extreme hot or cold temperatures
(below 32 degrees or above 104 degrees Fahrenheit), allow the
temperature inside the cash register to reach room temperature
before turning it on.

4. DO NOT attempt to pull the paper tape when the cash register is
printing or when you are loading paper. Always use the [Feed] key
to feed paper. Pulling the paper tape could damage the print
mechanism.

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3

The Keypad

Your cash register is equipped with a 52-key keypad by means of

which you can perform all cash register functions.

The figure below shows the keypad layout.

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11

5

6

14

15

1

3

13

2 7

17

10

22

19

9
20
8
4
21

23

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Keypad Functions

1. [Feed] (Paper Feed) - Advances the receipt or journal paper one

line feed; advances the paper continuously when held down.

2. [Clerk] - Confirms an entered clerk number and three-digit

security code. Also used to print a Clerk Report.

3. [Qty/Date] (Dual function: Multiply and time display) - Multiplies
[DEPARTMENT], [PLU] or [-] key entries; also displays the
current time, if set, and is used to print the Cash-In-Drawer Report.

4. [#/ST/NS] (Dual function: ST - Subtotal and NS - No Sale) - As the
No Sale key, opens the cash drawer without registering any amount
or when changing cash for a non-sales transaction. As the Subtotal
key, calculates a subtotal during a transaction consisting of a
number of items to be individually discounted or increased by a
fixed percentage and prints this on the receipt.

5. [PLU ALT] - Temporarily overwrites a price which was assigned to
a PLU number.

6. [PLU] (Price Look Up) - Registers a preset price of an individual
item to the appropriate department. Also used to print PLU Reports.

7. [Dept Shift] (Department Shift) - Allows price entries for depart­ments 21-40. Press this key before entering applicable department
keys 21-40.

8. [Return] - Issues refunds for returned merchandise. Refund totals
are printed in the management report.

9. [Non Tax] - Used when no tax is to be registered for a department
which is programmed for tax.

10. [Set Tax] - Used to program VAT rates.

11. [+%/PO] (Dual function: Percent Plus and Paid Out) - When used
as the +% key, adds a percentage to an item or to the sales total.
Total percent plus amounts are shown in the management report.
When used as the PO key, registers any money paid out. Paid out
totals appear in the management report. Also used to set a machine
number.

12. [-%/RA] (Dual function: Percent Discount and Received On

Account) - When used as the -% key, subtracts a percentage from an
item or from the sales total. Total discount amounts are shown in
the management report. When used as the RA key, registers any
payment made to the cash drawer. Amounts are added to the
received on account total in the management report.

13. [Void] - Deletes the last item entered and used for correcting a

particular entry after it is processed and printed. Void totals are
reported in the management report. Also used during cash register
options programming.

14. [-] - Subtracts an amount from an item or the sales total. Minus key

totals are printed in the management report.

15. [Clear] - Clears an entry made from the numeric keypad or
with the [Qty/Date] key before finalizing a transaction with a
Department or function key. This key is also used to clear error
conditions.

16. [.] (Decimal Point) - Used to enter fractional quantities of items
being sold. In all modes, the decimal point is not to be used when
entering a price.

17. [0 - 9/00] - Input amounts, indicate how many times a particular
item repeats, add and subtract percentage rates, input department
code numbers, handle figures which require a decimal point. The
double key allows the quick entry of numbers with two or more
zeros.

18. [1-40] (Departments 1 through 40) - Used to enter single or
multiple item sales to a particular department. Department totals
are shown in the management report. Also used to input characters
for clerk names, captions, etc.

19. [Check] - Totals sales paid by check. Check totals are printed in the
management report. Also stores character code entries during cash
register programming.

20. [Charge] - Totals sales that are charged. Charge totals are printed
in the management report.

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5

21. [Subtotal w/Tax] - Displays the subtotal of a sale with sales tax.

22. [Euro] - When the cash register is in its default Local base cur-

rency, this key is used to program the Euro exchange rate and to
automatically calculate and display the value in Euro of the total
amount of a sale or of a particular amount registered. When the cash
register is programmed to work in the Euro base currency, pressing
this key converts the sales total to the Local currency.

23. [Amt Tend/TOTAL] (Amount Tendered/TOTAL) - Totals exact

cash transactions, computes change and totals check and charge
transactions.

The Control System

The Control Lock

The control lock is located on the upper left-hand side of the keypad.
The PRG REG or Z key must be properly inserted in the Control Lock
in order for you to be able to use the different cash register functions
available. The following figure shows the Control Lock and the
different modes which can be used.

Depending on the desired operation, insert the key in the Control

Lock and turn it to the following positions:

PRG Used to program the cash register according to your

specific needs.

OFF The cash register is turned off and cannot be used.

REG 1 The cash register can perform the standard sales transac-

tions. In this mode the preset or programmed header is
printed on both the customer receipt and journal (if
loaded). This is also called the Receipt Mode.

REG 2 Same as the REG 1 mode with the only exception that the

preset or programmed header is not printed on the
customer receipt nor journal. This is also called the
Journal Mode.

X Prints the X management report, Cash-in-Drawer report,

PLU report, clerk report, cash declaration and periodical
financial reports.

Z Prints the Z management report and resets totals (except

the grand total) to zero. Prints the PLU report, clerk
report, cash declaration and periodical financial reports.

Control Keys

The following sets of keys are provided as well as a set of keys to

open the cash drawer and printer compartment:

REG The REGISTER key can be used in the OFF, REG 1,

REG 2 and X modes, granting both Clerk and Supervisor
access to cash register functions.

PRG The PROGRAM key works in all modes (PRG, OFF,

REG 1, REG 2, X and Z). It is usually used by the
Supervisor to program the cash register and print X and Z
management reports.

Z The Z key can be used in the OFF, REG 1, REG 2, X and

Z modes granting a higher level access with respect to the
REG key.

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6

Cash Drawer with Removable Cash Bin

The cash drawer features a cash bin with slots for banknotes and slots
for coins. Pressing the [#/ST/NS] with the control key in the REG 1 or
REG 2 position opens the drawer. If a clerk number and secret code
have been set, pressing this key will open the cash drawer only after the
clerk number and code have been specified. This drawer can be locked
for security to prevent accidental opening when moving the cash
register by using the printer compartment key.

If desired, the cash bin inside the cash drawer can be completely
removed from the cash register. To do so, gently lift the bin and pull it
out.

Deposit Drawer

This extra drawer provides sufficient space for miscellaneous items.

Operator and Customer Displays

Your cash register offers two displays which provide easy viewing for
both the customer and operator during a sales transaction. The customer
display shows entry amounts and related transaction information
through the use of numbers and special symbols. The operator display
shows specific operator messages on the upper 10-character line and
the same transaction data as shown on the customer display on the
lower 10-character line. Both displays are read from left to right.

Automatic Time Display

The current time is automatically displayed after 30 seconds of cash
register inactivity when the control key is in the REG 1 or REG 2
position.

Date Display

You can display the date by simply pressing the [Qty/Date] key with

the cash register in the REG 1 or REG 2 mode. Once the date is
displayed, the time will be automatically redisplayed after 30 seconds
of cash register inactivity.

Special Symbol Indicators

Special symbols appear at the far left-hand side of the displays during
cash register operation. These symbols identify the amount shown, or
warn of an error condition. They include:

C (Change) Indicates that the displayed amount is the change due

to the customer.

E (Error) Indicates when an error is made during operation or

when programming the cash register. An error tone sounds
to alert the operator.

S (Sub-total) Indicates that the amount shown is the subtotal of a

transaction, including sales tax if applicable.

= (Total) Indicates that the amount shown is the transaction total.

- (Minus) Displays a negative entry. Also displays if subtotal or cash

tendered total is a negative number due to a return or
refund.

Indicates when the journal paper is low.

CA (Cash) Indicates when the total displayed refers to a sales

transaction paid by cash.

Ch (Check) Indicates when the total displayed refers to a sales

transaction paid by check.

Cr (Charge) Indicates when the total displayed refers to a sales

transaction paid by charge.

Displayed when the Euro key is pressed to indicate that
the amount is displayed in the Euro currency.

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7

These symbols clear automatically when you start the next entry or

press the [Clear] key.

Positioning the Customer Display

To position the customer display, simply raise it out of its slot and

then rotate it to the desired position.

Error Conditions

The Error Alarm

The error alarm warns of an operator error (usually when a wrong key
is pressed for a specific type of entry) or of an error made during cash
register programming. The error alarm can also indicate that the
Control Lock is in the wrong position for the current operation. In case
of error, the error tone sounds, the letter E is displayed on the customer
display, the message ERROR is displayed on the operator display and
the keypad locks.

General Clearance

If the cash register does not function, for example while programming

and the error signal cannot be stopped by pressing the [Clear] key,
perform a general clearance. There are two ways of performing a
general clearance, whereby the second method resets all totals and

counters and cancels the programming. Use this method only as
last resort.

General Clearance without Clearing Totals and the
Programming

1. Turn the Control Key to the OFF position.

2. Make sure four charged AA batteries are inserted in the battery

compartment.

3. Unplug the cash register from the power socket.

4. Wait ten seconds and then reconnect the cash register to the power
socket and resume your operation.

If the cash register remains in an error condition, proceed with the

second general clearance method.

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Clearing an Error

Press the [Clear] key to clear an error. The tone ends, the displays

clear and the keypad unlocks, allowing you to continue with the
transaction or restart the program.

If an error condition cannot be cleared, perform a general clearance.

Bear in mind, however, that one of the two general clearance

procedures, explained in the next section, will set all counters and
totals to zero and will cancel all programmed functions.

NOTE: The [Clear] key also clears an incorrect entry from the display

prior to pressing a registration key. Once an entry is printed,
the [Void] key must be used to correct an error.

General Clearance with the Clearing of Totals and all
Cash Register Programming

NOTE: Be careful that this procedure erases all totals and counters,

and cancels the programming of the cash register.

1. Turn the control key to the OFF position.

2. Open the printer compartment cover and remove the back-up
batteries.

3. Unplug the cash register from the power socket.

4. Wait for 15 minutes and then plug the cash register back to the
electrical power outlet.

5. Insert the batteries once again.

6. Reprogram the cash register.

8

Voiding Errors

Once an entry is printed, the [Clear] key cannot be used to clear an

error. Press the [Void] key to correct an error already registered.

Voiding the Entry Just Completed

Simply press the [Void] key. The entry is reprinted with a "-" symbol

followed by the amount and erased from the transaction.

Voiding an Earlier Entry

To void an earlier entry, register it again and then cancel it using the

[Void] key. When a transaction including the error is completed,
proceed with the following steps to void the error.

1. Retype the incorrect information, exactly as originally entered, and

press the [Void] key.

2. Enter the correct amount.

3. Total the transaction by pressing the [Amt Tend/TOTAL] key.

Back-up Battery System

Inserting/Replacing Batteries

NOTE: Before inserting the batteries, make sure that the cash register

is plugged into the power socket and that the control key is
switched to the OFF position.

Proceed as follows to insert or replace the batteries:

1. Unlock the printer compartment cover, grip the left side of the
compartment cover, gently pull it back and then lift it off the cash
register.

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During cash register operation, all transaction data for the manage­ment report is stored in the register's memory. This memory also holds
all optional programming information. The memory back-up system
keeps this information stored in memory when the cash register is
turned off.

The memory is protected by four "AA" size batteries that come with
your cash register. In order to guarantee continuous back-up protection,
insert the batteries before beginning to program the cash register.

The cash register must be plugged into an electrical power outlet
before you insert the batteries.

2. Lift the paper journal winder spindle out of the printer compart­ment.

9

3. Remove the battery compartment cover by pressing on the arrow
impressed on the cover and lifting upwards, as shown by the arrows
in the figure.

7. Reposition the journal winder spindle, then reposition, close and
lock the printer compartment cover.

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4. Remove the discharged batteries if you are replacing the batteries.

5. Position the new batteries making sure that the positive and
negative poles are aligned correctly. Drawings inside the battery
compatment show how the batteries must be positioned.

6. Replace the battery compartment cover by sliding it down until it
clicks into place.

NOTE: If the cash register will not be used for an extended period of

time, you may want to remove the back-up batteries to prolong
their usage. Doing this will erase all transaction and
programming data stored.

Printer Compartment

The printer compartment is on the top left-hand side of the cash
register. It houses the paper tape, journal winder spindle, inked ribbon
cartridge, back-up batteries and the dot-matrix printer.

Ribbon Cartridge

This cash register uses a standard inked ribbon cartridge which needs
replacing when faded characters are starting to print. The next section
explains how to install the ribbon cartridge.

10

Installing the Ribbon Cartridge

Proceed as follows to install the inked ribbon cartridge:

1. Unlock and open the printer compartment.

If dual-ply paper is loaded in the cash register, lift the plastic
journal winder out of the cash register and unwind and free the
journal record from the winder spindle. Then remove the paper tape
from the print mechanism by sliding it backwards towards the rear
of the cash register.

2. Lift the plastic paper guide out of the printer compartment by
pulling it forward and then upward as indicated by the arrows in the
figure.

3. Press the right-hand side of the cartridge to release it from its
catches and then remove it from its slot.

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4. Install the new ribbon cartridge by inserting the inked ribbon into
the slot and then pressing the cartridge downward until it clicks into
place.

11

5. Turn the ribbon tension knob on the left-hand side cartridge
clockwise (in the direction of the arrow on the cartridge) to properly
tension the ribbon.

6. Replace the plastic paper guide by following its removal procedure
in reverse order.

7. If the cash register was using dual-ply paper, load the paper tape
back through the print mechanism, and wind the journal back onto
the plastic journal winder spindle. Instructions on how to load dual­ply paper are provided in the next section.

8. Reposition, close and lock the printer compartment cover.

Paper Tape

This cash register uses standard 2 1/4" (57 mm) paper. The paper
needs to be changed when a red line appears on the tape. You can use
either single-ply or dual-ply paper. Use dual-ply paper whenever you
want to print customer receipts and journal records, single-ply when
just customer receipts need to be printed.

Loading Single-Ply and Dual-Ply Paper

Proceed as follows to load the cash register with either single-ply or
dual-ply paper.

1. Make sure the cash register is plugged into a grounded power outlet

and that the control key is in either one of the two REG positions.

2. Unlock and open the printer compartment, then remove the plastic

journal winder spindle.

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3. With a pair of scissors, cut the end of the paper tape to create a
straight, even edge so that the paper can be properly fed through the
print mechanism.

4. Set the paper roll in the bottom of the printer compartment so that
the paper feeds out from the bottom of the roll.

5. Insert the edge of the paper into the paper slot as shown in the
figure.

12

6. Press the [Feed] key and manually feed the paper into the slot until

the paper catches and advances approximately six to ten inches
above the print mechanism.

NOTE: If the paper does not feed properly, check the alignment of the

paper in the slot and/or for the straight edge on the end of the
paper roll.

7. If you are loading dual-ply paper for a journal record, slide the top
edge of the inner ply through the slots on the plastic journal winder
spindle and manually roll the winder toward the rear of the rear of
the cash register to take up slack in the tape. Make sure that the two
wheels on the spindle are positioned towards the right-hand side.

8. Replace the journal winder spindle in the printer compartment (the
two wheels must be positioned towards the right-hand side).

9. Pass the edge of the customer receipt (or the outer ply when using
dual-ply paper) through the receipt window on the compartment
cover.

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10. Reposition, close and lock the printer compartment cover.

Quick Start

Quick Start is a brief but complete start-up procedure that allows you
to begin using your new cash register as quickly as possible. Carefully
follow the steps listed below:

1. Make sure the cash register is plugged into an electrical power

outlet and that 4 charged AA size memory batteries have been
inserted as explained in the related section.

2. Insert the PRG key into the Control Lock and turn it to the PRG

position.

3. Set the current date in the day/month/year format by typing the

corresponding numeric keys and then pressing [#/ST/NS]. Single
digits must be preceded by a zero. For example, to set January 12,
2001, type [120101] and then press the [#/ST/NS] key to store your
entry. The newly entered date is printed.

If you wish that the date just entered be printed and displayed
in the month/day/year format, type [40] and then press the
[Void] Key.

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4. Set the current time using the 24-hour (military) format and then

pressing [Qty/Date]. Also in this case single digits must be
preceded by a zero. For example, to set 1:05 P.M., type [1305] and
then press the [Qty/Date] to store your entry. To set 9:15 A.M., type
[0915] and then press [Qty/Date]. The newly defined time is
printed.

If you wish that the time just entered be printed and displayed in the
24-hour format, type [180] and then press the [Void] Key.

5. Set a machine number by entering a four digit number and then

pressing [+%/PO]. For example, to set machine number 5, type
[0005] and then press [+%/PO]. The newly assigned machine
number is printed.

6. Set the first of up to four possible VAT rates. For example, to set a

VAT1 rate of 16%, type [1] and then press the [Tax Set] key, type
[16000] (three digits must be entered after the desired decimal
point) and then confirm with the [Amt Tend/TOTAL] key. The
VAT rate followed by T1 is printed.

7. Program department 1 as a standard sales department with VAT1,
for multiple item sales and no HDLO. For example, to assign VAT1,
multiple items sales, no HDLO and a price of £3.00 to standard
Department 1, type [00001] and then press [Subtotal w/Tax],
type [300] and then press [Department 1/9]. Press the [Clear] key
to clear the displays.

8. Change, if necessary, the language in which the cash register prints
the customer receipt and journal record. The cash register is
programmed to print the customer receipt and journal record in
English. If you wish to reprogram the cash register to print in
Spanish, French or German:
Type [19] followed by [1] and [Void] to print in Spanish, [19]
followed by [2] and [Void] to print in French or [19] followed by [3]
and [Void] to print in German.
To print in English again, type [19] followed by [0].

9. When programming is complete, exit the program mode by turning
the PRG key to the OFF position.

10. Practice normal sales transactions by switching the cash register
into the Training Mode. This mode is very useful to new users as it
allows them to simulate sales transactions without recording these
trials in the X or Z management reports. More information on this
mode is give in the section entitled Training Mode.

Once you have mastered the Quick Start operations, you will un­doubtedly want to expand your use of the machine by studying other
sections of this manual and incorporating new programming into your
personalized cash management system. For example, other valueable
functions include Percent Discount Rate, Percent Plus Rate, Price
Look-Ups (PLUs), Euro Currency Conversions, and many more.

Helpful Hints for a Successfull Start-Up

This cash register has up to 40 departments available. You may
assign the taxable status to any other department by repeating the tax
assignment procedure used for Department 1. For departments 21-40,
press the [Dept Shift] key before the applicable department key. For
example, to select Department 26 press [Dept Shift] followed by the
[Department 6/26] key.

Training Mode

The optional training mode is designed to help you become better
acquainted with the register mode and offers an ideal place for
beginners to practice transaction examples. Once the training mode is
activated, you cannot operate in the PRG, X or Z modes. The transac­tions made in the training mode are not recorded in the X or Z reports
and are not summed to machine totals. Receipt numbers are not
counted either; four asterisks (****) are printed instead of the
consecutive receipt number.

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Activating the Training Mode

Proceed as follows to switch the cash register into the training

mode:

1. Turn the PRG control key to the PRG position.

2. Type [666666] and press the [Amt Tend/TOTAL] key. A dot

indicating the Training Mode On condition is displayed on the left­hand side of the operator and customer displays.

3. Turn the key to the REG 1 or REG 2 position to perform normal
cash register operations.

Exiting the Training Mode

Proceed as follows to exit the training mode and therefore re-enable
the cash register to record all sales transactions in the X and Z
management reports and in the machine totals.

1. Turn the PRG control key to the PRG position.

2. Type [555555] and press the [Amt Tend/TOTAL] key.

3. Turn the key to the desired operating position.

Cash Register Programming

This cash register can be programmed to tailor its features according

to your specific needs. This programming facility allows you to:

• Define three-digit secret codes for each of the 26 programmable
clerks

• Define clerk names

• Set a machine number

• Set the date and time

• Personalize customer receipt headers

• Set percent discount (-%) rates

• Set percent plus (+%) rates

• Define fraction rounding

• Define decimal point positions

• Define up to four VAT rates

• Define Price Look-Ups (PLUs) for individual items and enter an

item description

• Define tax status and High Digit Lock Out to the minus key

• Define tax status, High Digit Lock Out, Single/Multiple item sale

and relative price to a determined defined department

• Set an exchange rate for the Euro currency

• Personalize currency convert captions and credit captions on the

receipts and reports

• Program time reports

• Program the different system options available

• Define manager passwords for the PRG, X and Z modes.

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Set some of or all of the above features, depending on your business
needs. These program settings will reside in the cash register's memory
until you change them or deactivate the battery back-up system.

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Setting Cash Register Features

All cash register features are programmed by first switching the

cash register into the program (PRG) mode.

This chapter provides simple step-by-step procedures on how to
program the cash register. An example is provided after each procedure.
It is suggested that you first run through all the examples to become
familiar with the cash register's programming facilities, then program
the cash register according to your own specific needs.

NOTE: Program all the desired features at the same time in order to

create a single receipt of all selections. Keep the receipt in a
safe place for future reference.

Exiting the Program Mode

Proceed as follows to exit the program mode once you have finished

programming the cash register:

1. Print a Program Tape by pressing [999999] followed by the
[Amt Tend/TOTAL] key, as explained in the section entitled
Overall Programming Dump Report, for a printed report on how the
cash register is currently programmed.

2. Store the program tape in a safe place for future reference.

3. Turn the PRG key to the REG position if you wish to carry out sales
transactions, or to the OFF position if you wish to exit.

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Making Changes to Cash Register Programming

Once the cash register is programmed to satisfy your specific needs,
there is no need to reprogram the entire machine to make single
program changes or corrections. If you wish to make a change (such as
an update to VAT rates, PLUs or Euro exchange rates), be sure you are
in the program mode, re-do the program in question and finalize when
you are ready to exit the programming mode. A new program entry will
automatically overwrite a previous entry for the same program.

Entering the Program Mode

To enter into the program mode simply insert the PRG key into the
Control Lock and turn it to the PRG position.

Clearing Errors

To clear an error made during the programming phase, simply press

the [Clear] key. The error tone ends, the display clears and the keypad
unlocks.

In case an error condition cannot be cleared, perform one of the two

general clearance methods explained in the section entitled General
Clearance. Remember that the second general clearance sets all

counters and totals to zero, and cancels all features programmed.

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Clerk Numbers, Secret Codes and Names

Clerk codes are a special security feature to control access to the
register. You can program up to 26 individual clerk numbers linked to
secret entry codes of three digits each. By enabling the Clerk System
Active option as indicated in the Programming System Options section,
the register assigns the default security [000] to all clerks. You can also
assign a name to each of the 26 Clerks, which will be printed on the
customer receipts, on the journal (if used) and on all management
reports analysing the transactions of that specific Clerk.

Programming a Secret Code Linked to a Clerk
Number

1. Insert the PRG key into the Control Lock and turn it to the PRG

position.

2. Type [121] and then press the [Void] Key to activate the Clerk

system.

3. Type [444444] and press the [Amt Tend/TOTAL] key. The symbol

"C" is displayed on the left-hand of the displays and the message
"CLERK PASS" is displayed on the upper row of the operator
display.

4. Type a number to which the secret code will be linked.

5. Set a three-digit secret code by typing three [numeric keys].

6. Press the [Clerk] key.

Repeat the above operations (from step 4 to step 6) to assign a secret
code to the remaining 25 Clerks or use the [Clear] key to exit from
Clerk Secret Code programming.

If you wish to change the clerk's secret code and the Clerk system is
already activated, there is no need to perform step 2 above.

Example: Assign secret code 106 to Clerk 1 for the first time.

Type/Press:

[121] + [Void] + [444444] + [Amt Tend/TOTAL] + [1106] + [Clerk]

Deactivating the Clerk System

Proceed as follows if for any reason you wish to deactivate the Clerk
system, in other words if you no longer want to enter a clerk number
and related secret code to perform sales transactions.

1. Insert the PRG key into the Control Lock and turn it to the PRG

position.

2. Type [120] and then press the [Void] key.

Entering a Clerk Number/Secret Code Before Cash
Register Operations

Proceed as follows to enter a defined Clerk number and secret code
before using the cash register in REG 1/REG 2 operating mode.

1. Turn the Control Lock to the REG 1/REG 2 position.

2. Type a Clerk number [1, 2, ... or 26].

3. Type the corresponding three-digit code.

4. Press the [Clerk] Key.

The clerk number appears on the left-hand side of the operator and
customer displays and the message "CLERK 1" or the name of the clerk
is displayed on the upper line of the operator display and is printed
under the date on the customer receipt and journal.

Assigning Clerk Names

This cash register feature is useful for rapid identification of the
different clerks which are enabled to use the cash register. You can
program a clerk name or identifier of up to 24 characters long by using
the Character Code Table provided in the Appendix of this manual or
by using the alphanumeric keypad. The assigned Clerk name will be
automatically printed on all receipts, journal records and management
reports carried out with the associated clerk number and displayed on
the upper row of the operator display. However, you can also program
the cash register not to print the assigned Clerk name. Refer to the
section entitled Programming System Options for more information.

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