LASERJET ENTERPRISE 700 MFP
User Guide
M725zM725dn M725f M725z+
HP LaserJet Enterprise MFP M725
User Guide
Copyright and License
Trademark Credits
© Copyright 2017 HP Development Company,
L.P.
Reproduction, adaptation, or translation without
prior written permission is prohibited, except as
allowed under the copyright laws.
The information contained herein is subject to
change without notice.
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services are set forth in the express warranty
statements accompanying such products and
services. Nothing herein should be construed as
constituting an additional warranty. HP shall not
be liable for technical or editorial errors or
omissions contained herein.
Edition 2, 8/2017
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Table of contents
1 Product introduction ................................................................................................................................................................................. 1
Product comparison ................................................................................................................................................................. 2
Product views ............................................................................................................................................................................ 5
Product front-right view ..................................................................................................................................... 5
Product front-left view ........................................................................................................................................ 6
Product input options .......................................................................................................................................... 7
Interface ports ...................................................................................................................................................... 8
Serial number and model number location ..................................................................................................... 9
Control panel ........................................................................................................................................................................... 10
Control-panel layout ......................................................................................................................................... 10
Control-panel Home screen ............................................................................................................................. 10
Control-panel cleaning ..................................................................................................................................... 12
Control-panel help ............................................................................................................................................ 12
Product reports ...................................................................................................................................................................... 14
2 Connect the product and install software .......................................................................................................................................... 17
Connect the product to a computer by using a USB cable and install the software (Windows) ................................ 18
Connect the product to a network by using a network cable and install the software (Windows) .......................... 20
Congure the IP address .................................................................................................................................. 20
Install the software ........................................................................................................................................... 21
Connect the product to a computer by using a USB cable and install the software (Mac OS X) ............................... 22
Connect the product to a network by using a network cable and install the software (Mac OS X) .......................... 23
Congure the IP address .................................................................................................................................. 23
Install the software ........................................................................................................................................... 24
3 Input trays and output bins ................................................................................................................................................................... 27
Supported paper sizes .......................................................................................................................................................... 28
Supported paper types ......................................................................................................................................................... 31
Congure trays ....................................................................................................................................................................... 32
Congure a tray when loading paper ............................................................................................................. 32
Congure a tray to match print job settings ................................................................................................. 32
ENWW iii
Congure a tray by using the control panel .................................................................................................. 32
Alternative letterhead mode ................................................................................................................................................ 33
Tray 1 ....................................................................................................................................................................................... 34
Tray capacity and paper orientation ............................................................................................................... 34
Load Tray 1 ......................................................................................................................................................... 34
Tray 2 and Tray 3 ................................................................................................................................................................... 37
Tray capacity and paper orientation ............................................................................................................... 37
Load Tray 2 and Tray 3 ..................................................................................................................................... 37
500-sheet trays ..................................................................................................................................................................... 40
500-sheet tray capacity and paper orientation ........................................................................................... 40
Load the 500-sheet trays ................................................................................................................................ 40
3,500-sheet high-capacity tray ........................................................................................................................................... 43
3,500-sheet high-capacity input capacity and paper orientation ............................................................. 43
Load the 3,500-sheet high-capacity tray ...................................................................................................... 43
Standard output bin ............................................................................................................................................................... 45
Stapler/stacker (z and z+ models only) .............................................................................................................................. 45
4 Parts, supplies, and accessories .......................................................................................................................................................... 47
Order parts, accessories, and supplies ............................................................................................................................... 48
Toner cartridges ..................................................................................................................................................................... 49
Toner cartridge view .......................................................................................................................................... 49
Toner cartridge information ............................................................................................................................. 50
Recycle toner cartridges .............................................................................................................. 50
Toner-cartridge storage ............................................................................................................... 50
HP policy on non-HP toner cartridges ....................................................................................... 50
Replace the toner cartridges ........................................................................................................................... 51
HP anticounterfeit Web site .................................................................................................................................................. 54
Print when a toner cartridge is at estimated end of life .................................................................................................. 55
Enable or disable the Very Low Settings options from the control panel ..................................................................... 56
Customer self-repair parts ................................................................................................................................................... 57
Accessories .............................................................................................................................................................................. 60
Toner cartridge ....................................................................................................................................................................... 61
Toner-cartridge view ......................................................................................................................................... 61
Toner-cartridge information ............................................................................................................................ 62
Recycle the toner cartridge ......................................................................................................... 62
Toner-cartridge storage ............................................................................................................... 62
HP policy on non-HP toner cartridges ....................................................................................... 62
Replace the toner cartridge ............................................................................................................................. 63
Staples (stapling models only) ............................................................................................................................................. 66
Load staples ....................................................................................................................................................... 66
iv ENWW
5 Print .......................................................................................................................................................................................................... 69
Supported print drivers (Windows) ..................................................................................................................................... 70
HP Universal Print Driver (UPD) ....................................................................................................................... 70
UPD installation modes ............................................................................................................... 71
Change print-job settings (Windows) ................................................................................................................................. 72
Change the settings for all print jobs until the software program is closed ............................................ 72
Change the default settings for all print jobs ............................................................................................... 72
Change the product conguration settings ................................................................................................... 72
Change print-job settings (Mac OS X) ................................................................................................................................. 73
Change the settings for all print jobs until the software program is closed ............................................ 73
Change the default settings for all print jobs ............................................................................................... 73
Change the product conguration settings ................................................................................................... 73
Print tasks (Windows) ............................................................................................................................................................ 74
Use a printing shortcut (Windows) ................................................................................................................. 74
Create printing shortcuts (Windows) .............................................................................................................. 76
Automatically print on both sides (Windows) ............................................................................................... 79
Manually print on both sides (Windows) ........................................................................................................ 81
Print multiple pages per sheet (Windows) .................................................................................................... 83
Select the page orientation (Windows) .......................................................................................................... 85
Select the paper type (Windows) .................................................................................................................... 87
Print the rst or last page on dierent paper (Windows) ........................................................................... 90
Scale a document to t page size (Windows) ............................................................................................... 93
Create a booklet (Windows) ............................................................................................................................. 95
Select staple options (Windows) ..................................................................................................................... 97
Print tasks (Mac OS X) ............................................................................................................................................................ 99
Use a printing preset (Mac OS X) ..................................................................................................................... 99
Create a printing preset (Mac OS X) ................................................................................................................ 99
Automatically print on both sides (Mac OS X) ............................................................................................... 99
Manually print on both sides (Mac OS X) ........................................................................................................ 99
Print multiple pages per sheet (Mac OS X) .................................................................................................. 100
Select the page orientation (Mac OS X) ....................................................................................................... 100
Select the paper type (Mac OS X) ................................................................................................................. 100
Print a cover page (Mac OS X) ....................................................................................................................... 100
Scale a document to t page size (Mac OS X) ............................................................................................. 101
Create a booklet (Mac OS X) ........................................................................................................................... 101
Select staple options (Mac OS X) .................................................................................................................. 102
Additional print tasks (Windows) ...................................................................................................................................... 103
Cancel a print job (Windows) ......................................................................................................................... 103
Select the paper size (Windows) ................................................................................................................... 103
Select a custom paper size (Windows) ........................................................................................................ 103
Print watermarks (Windows) ......................................................................................................................... 104
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Additional print tasks (Mac OS X) ...................................................................................................................................... 105
Cancel a print job (Mac OS X) ......................................................................................................................... 105
Select the paper size (Mac OS X) .................................................................................................................. 105
Select a custom paper size (Mac OS X) ........................................................................................................ 105
Print watermarks (Mac OS X) ......................................................................................................................... 105
Store print jobs on the product .......................................................................................................................................... 107
Create a stored job (Windows) ...................................................................................................................... 107
Create a stored job (Mac OS X) ...................................................................................................................... 109
Print a stored job ............................................................................................................................................. 110
Delete a stored job .......................................................................................................................................... 110
Add a job-separator page (Windows) ............................................................................................................................... 111
Use HP ePrint ........................................................................................................................................................................ 112
Use the HP ePrint software ................................................................................................................................................ 113
Use Apple AirPrint ................................................................................................................................................................ 114
Connect the product to AirPrint .................................................................................................................... 114
Find the product AirPrint name ..................................................................................................................... 114
Print from AirPrint ........................................................................................................................................... 114
Change the AirPrint product name ............................................................................................................... 114
Solve AirPrint problems .................................................................................................................................. 115
Use HP Smart Print (Windows) .......................................................................................................................................... 116
Use easy-access USB printing ........................................................................................................................................... 117
Print easy-access USB documents ............................................................................................................... 118
6 Copy ........................................................................................................................................................................................................ 119
Set new default copy settings ........................................................................................................................................... 120
Make a single copy ............................................................................................................................................................... 121
Make multiple copies ........................................................................................................................................................... 122
Copy a multiple-page original ............................................................................................................................................ 124
Collate a copy job ................................................................................................................................................................. 126
Staple a copy job .................................................................................................................................................................. 128
Copy on both sides (duplex) ............................................................................................................................................... 129
Copy on both sides automatically ................................................................................................................ 129
Copy on both sides manually ........................................................................................................................ 130
Reduce or enlarge a copy image ....................................................................................................................................... 132
Optimize copy quality for text or pictures ........................................................................................................................ 134
Adjust the copy lightness/darkness .................................................................................................................................. 135
Set the paper size and type for copying on special paper ............................................................................................ 137
Use Job Build mode ............................................................................................................................................................. 138
Copy a book .......................................................................................................................................................................... 139
Copy a photo ......................................................................................................................................................................... 141
vi ENWW
7 Scan/send .............................................................................................................................................................................................. 143
Set up scan/send features .................................................................................................................................................. 144
Change default scan/send settings from the product control panel .......................................................................... 146
Send a scanned document to a network folder .............................................................................................................. 148
Send a scanned document to a folder in the product memory ................................................................................... 152
Send a scanned document to a USB ash drive ............................................................................................................. 153
Scan and save the document ........................................................................................................................ 153
Send a scanned document to one or more email addresses ....................................................................................... 156
Use the address book to send email ................................................................................................................................ 159
Add contacts to the address book from the product control panel ........................................................ 159
Send a document to email by using the address book ............................................................................. 161
Scan a photo ......................................................................................................................................................................... 164
8 Fax .......................................................................................................................................................................................................... 167
Congure required fax settings ......................................................................................................................................... 168
Fax Setup Wizard ............................................................................................................................................. 168
Set or verify the date and time ..................................................................................................................... 169
Set or verify the date/time format ............................................................................................................... 169
Congure fax dialing settings ............................................................................................................................................ 170
Congure general fax send settings ................................................................................................................................. 171
Congure fax billing codes ................................................................................................................................................. 172
Congure default options for fax send jobs .................................................................................................................... 173
Congure fax receive settings ........................................................................................................................................... 174
Use a fax printing schedule ................................................................................................................................................ 175
Block incoming faxes ........................................................................................................................................................... 176
Create a blocked-fax list ................................................................................................................................. 176
Delete numbers from the blocked-fax list .................................................................................................. 176
Congure default options for fax receive jobs ................................................................................................................ 177
Fax archiving and forwarding ............................................................................................................................................. 178
Enable fax archiving ........................................................................................................................................ 178
Enable fax forwarding .................................................................................................................................... 178
Create a speed dial list ........................................................................................................................................................ 179
Add a number to an existing speed dial list ..................................................................................................................... 182
Delete a speed dial list ........................................................................................................................................................ 183
Delete a single number from a speed dial list ................................................................................................................. 184
Send a fax by entering numbers manually ...................................................................................................................... 185
Send a fax by using a speed dial ....................................................................................................................................... 187
Search a speed-dial list by name ...................................................................................................................................... 189
Send a fax by using fax address book numbers ............................................................................................................. 190
Search the fax address book ............................................................................................................................................. 192
Cancel a fax ........................................................................................................................................................................... 193
ENWW vii
Use Fax over VoIP networks ............................................................................................................................................... 194
Fax reports ............................................................................................................................................................................ 195
Fax activity log ................................................................................................................................................. 195
Billing code report ........................................................................................................................................... 196
Blocked fax list report ..................................................................................................................................... 196
Speed dial list report ....................................................................................................................................... 196
Fax call report .................................................................................................................................................. 196
9 Manage the product ............................................................................................................................................................................. 197
Congure IP network settings ........................................................................................................................................... 198
Printer sharing disclaimer .............................................................................................................................. 198
View or change network settings ................................................................................................................. 198
Manually congure IPv4 TCP/IP parameters from the control panel ..................................................... 198
Manually congure IPv6 TCP/IP parameters from the control panel ..................................................... 199
HP Embedded Web Server ................................................................................................................................................. 200
Open the HP Embedded Web Server ........................................................................................................... 200
HP Embedded Web Server features ............................................................................................................. 201
Information tab ........................................................................................................................... 201
General tab .................................................................................................................................. 201
Copy/Print tab ............................................................................................................................. 202
Scan/Digital Send tab ................................................................................................................ 202
Fax tab (Fax models only) ......................................................................................................... 203
Troubleshooting tab ................................................................................................................... 204
Security tab ................................................................................................................................. 204
HP Web Services tab .................................................................................................................. 205
Networking tab ........................................................................................................................... 205
Other Links list ............................................................................................................................ 205
HP Utility (Mac OS X) ............................................................................................................................................................ 206
Open HP Utility ................................................................................................................................................ 206
HP Utility features ........................................................................................................................................... 206
Use HP Web Jetadmin software ........................................................................................................................................ 208
Economy settings ................................................................................................................................................................ 209
Print with EconoMode .................................................................................................................................... 209
Optimize speed or energy use ...................................................................................................................... 209
Set sleep mode ................................................................................................................................................ 209
Set the sleep schedule ................................................................................................................................... 210
Product security features ................................................................................................................................................... 212
Security statements ....................................................................................................................................... 212
IP Security ......................................................................................................................................................... 212
Sign in to the product ..................................................................................................................................... 212
Assign a system password ............................................................................................................................ 212
viii ENWW
Encryption support: HP High-Performance Secure Hard Disks ............................................................... 212
Lock the formatter cage ................................................................................................................................. 213
Upgrade the product rmware .......................................................................................................................................... 214
10 Solve problems .................................................................................................................................................................................. 215
Solve problems checklist .................................................................................................................................................... 216
Factors that aect product performance ........................................................................................................................ 218
Restore factory-set defaults .............................................................................................................................................. 219
Control-panel help ............................................................................................................................................................... 220
Paper feeds incorrectly or becomes jammed ................................................................................................................. 221
The product does not pick up paper ............................................................................................................ 221
The product picks up multiple sheets of paper .......................................................................................... 221
The document feeder jams, skews, or picks up multiple sheets of paper ............................................ 221
Prevent paper jams ......................................................................................................................................... 222
Clear jams .............................................................................................................................................................................. 223
Jam locations ................................................................................................................................................... 223
Auto-navigation for clearing jams ................................................................................................................ 223
Clear jams in the document feeder .............................................................................................................. 224
Clear jams in the output-bin area ................................................................................................................. 225
Clear jams in the stapler/stacker .................................................................................................................. 226
Clear staple jams ............................................................................................................................................. 228
Clear jams in Tray 1 ......................................................................................................................................... 231
Clear jams in Tray 2 or Tray 3 ........................................................................................................................ 232
Clear jams in the 500-sheet trays ................................................................................................................ 234
Clear jams in the 3,500-sheet high-capacity tray ..................................................................................... 236
Clear jams from the toner-cartridge area ................................................................................................... 239
Clear jams in the fuser .................................................................................................................................... 242
Clear jams from the duplexer ........................................................................................................................ 244
Change jam recovery ........................................................................................................................................................... 246
Improve print quality ........................................................................................................................................................... 247
Print from a dierent software program .................................................................................................... 247
Set the paper-type setting for the print job ................................................................................................ 247
Check the paper type setting (Windows) ................................................................................ 247
Check the paper type setting (Mac OS X) ................................................................................ 247
Check the toner-cartridge status .................................................................................................................. 248
Print a cleaning page ...................................................................................................................................... 248
Visually inspect the toner cartridge ............................................................................................................. 249
Check paper and the printing environment ................................................................................................ 249
Use paper that meets HP specications ................................................................................. 249
Check the environment ............................................................................................................. 250
Check the EconoMode settings ..................................................................................................................... 250
ENWW ix
Try a dierent print driver .............................................................................................................................. 250
Set the individual tray alignment ................................................................................................................. 251
Improve copy quality ........................................................................................................................................................... 253
Check the scanner glass for dirt or smudges ............................................................................................. 253
Calibrate the scanner ...................................................................................................................................... 255
Check the paper settings ............................................................................................................................... 255
Check the paper size and type conguration ......................................................................... 255
Select the tray to use for the copy ........................................................................................... 255
Check the image-adjustment settings ........................................................................................................ 255
Optimize copy quality for text or pictures ................................................................................................... 255
Edge-to-edge copying .................................................................................................................................... 256
Clean the pickup rollers and separation pad in the document feeder .................................................... 256
Improve scan quality ........................................................................................................................................................... 258
Check the scanner glass for dirt or smudges ............................................................................................. 258
Check the resolution settings ....................................................................................................................... 259
Check the image-adjustment settings ........................................................................................................ 260
Optimize scan quality for text or pictures ................................................................................................... 260
Check the output-quality settings ................................................................................................................ 260
Clean the pickup rollers and separation pad in the document feeder .................................................... 261
Improve fax quality .............................................................................................................................................................. 263
Check the scanner glass for dirt or smudges ............................................................................................. 263
Check the send-fax resolution settings ....................................................................................................... 264
Check the image-adjustment settings ........................................................................................................ 265
Optimize fax quality for text or pictures ...................................................................................................... 265
Check the error-correction settings ............................................................................................................. 265
Send to a dierent fax machine .................................................................................................................... 266
Clean the pickup rollers and separation pad in the document feeder .................................................... 266
Check the t-to-page setting ........................................................................................................................ 267
Check the sender's fax machine ................................................................................................................... 268
The product does not print or it prints slowly ................................................................................................................. 269
The product does not print ............................................................................................................................ 269
The product prints slowly .............................................................................................................................. 269
Solve easy-access USB printing problems ....................................................................................................................... 270
The Retrieve from USB menu does not open when you insert the USB ash drive ............................. 270
The le does not print from the USB ash drive ........................................................................................ 270
The le that you want to print is not listed in the Retrieve from USB menu ......................................... 271
Solve USB connection problems ....................................................................................................................................... 272
Solve wired network problems .......................................................................................................................................... 273
The product has a poor physical connection .............................................................................................. 273
The computer is using the incorrect IP address for the product ............................................................. 273
The computer is unable to communicate with the product ..................................................................... 273
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The product is using incorrect link and duplex settings for the network ............................................... 274
New software programs might be causing compatibility problems ....................................................... 274
The computer or workstation might be set up incorrectly ....................................................................... 274
The product is disabled, or other network settings are incorrect ........................................................... 274
Solve fax problems .............................................................................................................................................................. 275
Checklist for solving fax problems ............................................................................................................... 275
What type of phone line are you using? ................................................................................. 275
Are you using a surge-protection device? .............................................................................. 275
Are you using a phone company voice-messaging service or an answering machine? . 275
Does your phone line have a call-waiting feature? ............................................................... 275
Check fax accessory status ........................................................................................................................... 276
General fax problems ..................................................................................................................................... 276
Use Fax over VoIP networks .......................................................................................................................... 277
Problems with receiving faxes ...................................................................................................................... 278
Problems with sending faxes ........................................................................................................................ 279
Fax error codes ................................................................................................................................................ 280
Fax error messages on the product control panel ..................................................................................... 280
Send-fax messages ................................................................................................................... 282
Receive-fax messages ............................................................................................................... 283
Service settings ............................................................................................................................................... 283
Settings in the Troubleshooting menu ................................................................................... 283
Solve product software problems (Windows) ................................................................................................................. 285
A print driver for the product is not visible in the Printer folder .............................................................. 285
An error message was displayed during the software installation ......................................................... 285
The product is in Ready mode, but nothing prints ..................................................................................... 285
Solve product software problems (Mac OS X) ................................................................................................................. 287
The product name does not appear in the product list in the Print & Fax or the Print & Scan list .... 287
A print job was not sent to the product that you wanted ......................................................................... 287
When connected with a USB cable, the product does not appear in the Print & Fax or the Print &
Scan list after the driver is selected ............................................................................................................. 287
Remove software (Windows) ............................................................................................................................................. 288
Remove the print driver (Mac OS X) .................................................................................................................................. 289
Index ........................................................................................................................................................................................................... 291
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xii ENWW
1 Product introduction
●
Product comparison
●
Product views
●
Control panel
●
Product reports
ENWW 1
Product comparison
M725dn
Paper handling Tray 1 (100-sheet capacity)
Tray 2 (250-sheet capacity)
Tray 3 (250-sheet capacity)
Optional 500-sheet tray
Optional 500-sheet tray
with cabinet
Optional 3x500-sheet tray
Optional 3,500-sheet high-
capacity tray
Standard output bin (250-
sheet capacity)
Stacker output bin (500-
sheet capacity)
Automatic duplex printing
In-line 30-page stapler
Connectivity Hi-Speed USB 2.0
CF066A
M725f
CF067A
M725z
CF068A
M725z+
CF069A
10/100/1000 Ethernet LAN
connection with IPv4 and
IPv6
Easy-access USB port, for
printing and scanning
without a computer, and for
upgrading the rmware
Storage 320 GB HP High-
Performance Secure Hard
Disk
Control-panel display Touchscreen control panel
Print Prints 41 pages per minute
(ppm) on A4-size paper and
40 ppm on Letter-size paper
Easy-access USB printing
(no computer required)
Fax HP LaserJet Analog Fax
Accessory 500
Copy and Scan Copies and scans 41 pages
ppm on A4-size originals
and 40 ppm on Letter-size
originals
Resolution is 600 x 300
pixels per inch (ppi)
2 Chapter 1 Product introduction ENWW
M725dn
M725f
M725z
M725z+
100-page document feeder
with automatic duplex
copying and scanning
Easy-access USB copying
and scanning (no computer
required)
Color or monochrome
scanning
Digital Send Send to E-mail and Save to
Network Folder
Supported operating
1
systems
Windows XP SP2 or later,
32-bit
NOTE: Microsoft retired
mainstream support for
Windows XP in April 2009.
HP will continue to provide
best-eort support for the
discontinued XP operating
system.
Windows XP SP2 or later,
64-bit (print driver only, not
supported by the software
installer)
CF066A
CF067A
CF068A
CF069A
NOTE: Microsoft retired
mainstream support for
Windows XP in April 2009.
HP will continue to provide
best-eort support for the
discontinued XP operating
system.
Windows Vista, 32-bit and
64-bit
NOTE: Windows Vista
Starter is not supported by
the software installer or the
print driver.
Windows 7, 32-bit and 64-
bit
Windows 8, 32-bit and 64-
bit
Windows 2003 Server SP1
or later, 32-bit and 64-bit
NOTE: The software
installer does not support
the 64-bit version, but the
print driver supports it.
Windows Server 2008, 32-
bit and 64-bit
ENWW Product comparison 3
M725dn
M725f
M725z
M725z+
Windows Server 2008 R2,
64-bit
Mac OS X 10.6, 10.7, and
10.8
1
The list of supported operating systems applies to the Windows PCL 6, PCL 5, PS, and Mac print drivers and to the in-box software
installation CD. For a current list of supported operating systems, go to www.hp.com/go/ljMFPM725_software.
CF066A
CF067A
CF068A
CF069A
4 Chapter 1 Product introduction ENWW
Product views
11
12
13
Product front-right view
1 Document-feeder cover
2 Document-feeder input tray
3 Document-feeder output bin
4 Stapler/stacker output bin
5 Toner-cartridge door
6 Cartridge-door-release button
7 Formatter (contains the interface ports)
8 Tray 1
9 Right-side access door
10 Handles for lifting the product
11 Tray 3
12 Tray 2
13 On/o button
ENWW Product views 5
Product front-left view
7
8
9
6
5
4
3
1 Control-panel display
2 Hardware-integration pocket (for connecting third-party devices)
3 Handles for lifting the product
4 Power connection
5 Duplexer
6 Fuser jam-access cover
7 Upper-left door
8 Stapler door
9 Easy-access USB port
6 Chapter 1 Product introduction ENWW
Product input options
M725f M725z M725z+
M725f M725z M725z+
1 1x500-sheet feeder 3x500-sheet feeder 3,500-sheet high-capacity input tray
2 1x500-sheet feeder with cabinet
ENWW Product views 7
Interface ports
1 Fax port
2 Foreign interface harness (for connecting third-party devices)
3 Local area network (LAN) Ethernet (RJ-45) network port
4 Hi-Speed USB 2.0 printing port
5 USB port for connecting external USB devices
8 Chapter 1 Product introduction ENWW
Serial number and model number location
The serial number and model number are listed on an identication label located on the back of the product. The
serial number contains information about the country/region of origin, the product version, production code, and
the production number of the product.
Model name Model number
M725dn CF066A
M725f CF067A
M725z CF068A
M725z+ CF069A
ENWW Product views 9
Control panel
Access Preset job options for
commonly used jobs
Make copies from an original
document
Send a document to one or more
fax numbers
Send a document as an
attachment to an e-mail
Save the scanned job to a USB
storage device
Send a document to a folder on
the network
Copies:
1
Quick Sets
Fax
Save to USB
Copy
E–mail
Save to Network Folder
Save to Device Memory Retrieve from Device Memory
Ready
Sign In
Start Copy
1
2
3 4
Control-panel layout
1 Easy-access USB port For easy-access USB printing, scanning documents to a USB ash drive, and upgrading rmware
NOTE: This port is on the side of the control panel.
2 Hardware-integration
pocket
3 Color touchscreen display For conguring and managing product features
4 Home button For returning to the product Home screen at any time
Control-panel Home screen
The Home screen provides access to the product features and indicates the current status of the product.
You can return to the Home screen at any time by pressing the Home button on the right side of the product
control panel. You can also touch the Home button in the upper-left corner of most screens.
NOTE: HP regularly updates features that are available in the product rmware. To take advantage of the most
current features, upgrade the product rmware. To download the most recent rmware upgrade le, go to
www.hp.com/go/ljMFPM725_rmware.
NOTE: The features that appear on the Home screen can vary, depending on the product conguration.
For connecting third-party devices
NOTE: This button is on the side of the control panel. Touching the Home icon near the button has no
eect.
10 Chapter 1 Product introduction ENWW
Access Preset job options for
commonly used jobs
Make copies from an original
document
Send a document to one or more
fax numbers
Send a document as an
attachment to an e-mail
Save the scanned job to a USB
storage device
Send a document to a folder on
the network
Copies:
1
Quick Sets
Fax
Save to USB
Copy
E–mail
Save to Network Folder
Save to Device Memory
Retrieve from Device Memory
Ready
Sign In
Start Copy
7 8 9 10
11
12
13
2
1
4 3
6
5
1 Refresh button Touch the Refresh button to clear changes and restore the default settings.
2 Sign In or Sign Out button Touch the Sign In button to access secured features.
Touch the Sign Out button to sign out of the product if you have signed in for access to secured
features. After you sign out, the product restores all options to the default settings.
3 HP logo or Home button
On any screen other than the Home screen, the HP logo changes to a Home button. Touch the
Home button to return to the Home screen.
4 Stop button Touch the Stop button to pause the current job. The Job Status screen opens, and then you can cancel
or continue the job.
5 Start button Touch the Start button to start a copy job.
6 Product status The status line provides information about the overall product status.
7 Language Selection
Touch the Language Selection button to select the language for the control-panel display.
button
8 Sleep button Touch the Sleep button to put the product into Sleep mode.
9 Network button Touch the Network button to nd information about the network connection.
10 Help button Touch the Help button to open the embedded help system.
11 Copies eld The Copies eld indicates the number of copies that the product is set to make.
ENWW Control panel 11
12 Scroll bar Touch the up or down arrows on the scroll bar to see the complete list of available features.
13 Features Depending on the product conguration, the features that appear in this area can include any of the
following items:
●
Quick Sets
●
Copy
●
E-mail
●
Fax (for products that have fax installed)
●
Save to USB
●
Save to Network Folder
●
Save to Device Memory
●
Retrieve from USB
●
Retrieve from Device Memory
●
Job Status
●
Supplies
●
Trays
●
Administration
Control-panel cleaning
Clean the control panel with a soft, lint-free cloth. Do not use paper towels or tissues because they are abrasive
and could damage the screen. If necessary to remove stubborn debris, moisten the cloth with water or glass
cleaner.
Control-panel help
The product has a built-in Help system that explains how to use each screen. To open the Help system, touch the
Help button in the upper-right corner of the screen.
For some screens, the Help opens to a global menu where you can search for specic topics. You can browse
through the menu structure by touching the buttons in the menu.
For screens that contain settings for individual jobs, the Help opens to a topic that explains the options for that
screen.
If the product alerts you of an error or warning, touch the Error button or the Warning button to open a
message that describes the problem. The message also contains instructions to help solve the problem.
●
Device Maintenance
You can print or view a report of the complete Administration menu so you can more easily navigate to the
individual settings you need.
12 Chapter 1 Product introduction ENWW
1. From the Home screen on the product control panel, scroll to and touch the Administration button.
2. Open the following menus:
●
Reports
●
Conguration/Status Pages
3. Select the Administration Menu Map option.
4. Touch the Print button to print the report. Touch the View button to view the report.
ENWW Control panel 13
Product reports
Product reports provide details about the product and its current conguration. Use the following procedure to
print or view the reports:
1. From the Home screen on the product control panel, scroll to and touch the Administration button.
2. Open the Reports menu.
3. Select one of the report categories:
●
Conguration/Status Pages
●
Fax Reports (fax models only)
●
Other Pages
4. Select the name of the report you want to review, and then touch the Print button to print it or touch the
View button to review the settings on the control-panel display.
NOTE: Some pages do not have the View option.
Table 1-1 Reports menu
First level Second level Description
Conguration/Status Pages Administration Menu Map Shows the structure of the Administration menu.
How to Connect Page Shows the IP address, the host name, and the
MAC address for the product if it is connected to
a network. If applicable, it also shows the HP
ePrint address and the Airprint address.
Current Settings Page Shows the current settings for each option in the
Administration menu.
Conguration Page Shows the product settings and installed
accessories.
Supplies Status Page Shows the approximate remaining life for the
supplies; reports statistics on total number of
pages and jobs processed, serial number, page
counts, and maintenance information.
HP provides approximations of the remaining life
for the supplies as a customer convenience. The
actual remaining supply levels might be dierent
than the approximations provided.
Usage Page Shows a count of all paper sizes that have
passed through the product; lists whether they
were simplex or duplex, and reports the page
count.
File Directory Page Shows the le name and folder name for les
that are stored in the product memory.
Web Services Status Page Shows the detected Web Services for the
product.
14 Chapter 1 Product introduction ENWW
Table 1-1 Reports menu (continued)
First level Second level Description
Fax Reports Fax Activity Log Contains a list of the faxes that have been sent
Billing Codes Report A list of billing codes that have been used for
Blocked Fax List A list of phone numbers that are blocked from
Speed Dial List Shows the speed dials that have been set up for
Fax Call Report A detailed report of the last fax operation, either
Other Pages PCL Font List Prints the available PCL fonts.
PS Font List Prints the available HP postscript level 3
from or received by this product.
outgoing faxes. This report shows how many
sent faxes were billed to each code.
sending faxes to this product.
this product.
sent or received.
emulation fonts.
ENWW Product reports 15
16 Chapter 1 Product introduction ENWW
2 Connect the product and install software
●
Connect the product to a computer by using a USB cable and install the software (Windows)
●
Connect the product to a network by using a network cable and install the software (Windows)
●
Connect the product to a computer by using a USB cable and install the software (Mac OS X)
●
Connect the product to a network by using a network cable and install the software (Mac OS X)
ENWW 17
Connect the product to a computer by using a USB cable and install the software (Windows)
This product supports a USB 2.0 connection. Use an A-to-B type USB cable. HP recommends using a cable that is
no longer than 2 m (6.5 ft).
CAUTION: Do not connect the USB cable until the installation software prompts you to connect it.
1. Close all open programs on the computer.
2. Verify the product is in the Ready state.
NOTE: When the product is connected with a USB cable, the software installation process requires that
the product is turned on and in the Ready state. Congure the following setting so the product wakes from
Sleep mode during the software installation process and whenever it receives a print job:
a. From the Home screen on the product control panel, scroll to and touch the Administration button.
b. Open the following menus:
●
General Settings
●
Energy Settings
●
Sleep Timer Settings
c. In the Wake/Auto On to These Events list, select the All events option, and then touch the Save button.
3. Install the software from the CD, and follow the on-screen instructions.
4. When prompted, select the Directly connect to this computer using USB cable option, and then click the
Next button.
5. When the software prompts you, connect the USB cable to the product and the computer.
18 Chapter 2 Connect the product and install software ENWW
6. At the end of the installation, click the Finish button, or click the More Options button to install more
software or congure basic digital sending features for the product.
7. Print a page from any program to make sure that the software is correctly installed.
ENWW Connect the product to a computer by using a USB cable and install the software (Windows) 19
Connect the product to a network by using a network cable and install the software (Windows)
Congure the IP address
1. Make sure the product is turned on and that the Ready message displays on the product control-panel
display.
2. Connect the network cable to the product and to the network.
3. Wait for 60 seconds before continuing. During this time, the network recognizes the product and assigns an
IP address or host name for the product.
4. From the Home screen on the product control panel, touch the Network button to identify the product IP
address or host name.
If the Network button is not visible, you can nd the IP address or host name by printing a conguration
page.
a. From the Home screen on the product control panel, scroll to and touch the Administration button.
b. Open the following menus:
●
Reports
●
Conguration/Status Pages
●
Conguration Page
c. Touch the View button to view the information on the control panel, or touch the Print button to print
the pages.
20 Chapter 2 Connect the product and install software ENWW
d. Find the IP address on the Jetdirect page.
Jetdirect Page
HP Color LaserJet
Page 1
5. IPv4: If the IP address is 0.0.0.0, or 192.0.0.192, or 169.254.x.x, you must manually congure the IP
address. Otherwise, the network conguration was successful.
IPv6: If the IP address begins with "fe80:", the product should be able to print. If not, you must manually
congure the IP address.
Install the software
1. Close all programs on the computer.
2. Install the software from the CD.
3. Follow the on-screen instructions.
4. When prompted, select the Connect through a wired network option.
5. From the list of available products, select the one that has the correct IP address. If the product is not listed,
manually enter the product's IP Address, Host Name, or Hardware Address.
6. At the end of the installation, click the Finish button, or click the More Options button to install more
software or congure basic digital sending features for the product.
7. Print a page from any program to make sure that the software is correctly installed.
ENWW Connect the product to a network by using a network cable and install the software (Windows) 21
Connect the product to a computer by using a USB cable and install the software (Mac OS X)
This product supports a USB 2.0 connection. Use an A-to-B type USB cable. HP recommends using a cable that is
no longer than 2 m (6.5 ft).
1. Connect the USB cable to the product and the computer.
2. Verify the product is in the Ready state.
NOTE: When the product is connected with a USB cable, the software installation process requires that
the product is turned on and in the Ready state. Congure the following setting so the product wakes from
Sleep mode during the software installation process and whenever it receives a print job:
a. From the Home screen on the product control panel, scroll to and touch the Administration button.
b. Open the following menus:
●
General Settings
●
Energy Settings
●
Sleep Timer Settings
c. In the Wake/Auto On to These Events list, select the All events option, and then touch the Save button.
3. Install the software from the CD.
4. Click the product icon, and follow the on-screen instructions.
5. Click the Close button.
6. Print a page from any program to make sure that the software is correctly installed.
22 Chapter 2 Connect the product and install software ENWW
Connect the product to a network by using a network cable and install the software (Mac OS X)
Congure the IP address
1. Make sure the product is turned on and that the Ready message displays on the product control-panel
display.
2. Connect the network cable to the product and to the network.
3. Wait for 60 seconds before continuing. During this time, the network recognizes the product and assigns an
IP address or host name for the product.
4. From the Home screen on the product control panel, touch the Network button to identify the product IP
address or host name.
If the Network button is not visible, you can nd the IP address or host name by printing a conguration
page.
a. From the Home screen on the product control panel, scroll to and touch the Administration button.
b. Open the following menus:
●
Reports
●
Conguration/Status Pages
●
Conguration Page
c. Touch the View button to view the information on the control panel, or touch the Print button to print
the pages.
ENWW Connect the product to a network by using a network cable and install the software (Mac OS X) 23
d. Find the IP address on the Jetdirect page.
Jetdirect Page
HP Color LaserJet
Page 1
5. IPv4: If the IP address is 0.0.0.0, or 192.0.0.192, or 169.254.x.x, you must manually congure the IP
address. Otherwise, the network conguration was successful.
IPv6: If the IP address begins with "fe80:", the product should be able to print. If not, you must manually
congure the IP address.
Install the software
1. Close all programs on the computer.
2. Install the software from the CD.
3. Click the product icon, and follow the on-screen instructions.
4. Click the Close button when the installation is complete.
NOTE: Complete the following steps after completing the printing-system software installation only if you
did not add a printer when running the installer.
5. At the computer, open the Apple menu, click the System Preferences menu, and then click the Print &
Fax icon or the Print & Scan icon.
6. Click the plus symbol (+).
7. Use either Bonjour (default browser) or IP Printing for the network connection.
NOTE: Bonjour is the easiest and best method to use if the product is installed on your local network.
IP Printing must be used if the product is located outside the Bonjour link-local space on a larger network.
If you are using Bonjour, complete the following steps:
24 Chapter 2 Connect the product and install software ENWW
a. Click the Default Browser tab.
b. Select the product from the list. The software veries that the product is connected to the network.
The Print Using eld is automatically populated with the correct PPD for the product.
NOTE: If you are on a network that has more than one product, print a conguration page and
match the Bonjour Printer Name to the name on the list to identify the product that you are installing.
NOTE: If the product does not appear in the list, verify that the product is on and connected to the
network, then try turning the product o and then on again. If the product PPD is not in the Print
Using drop-down list, turn the computer o and then on again, and then restart the setup process.
c. Click the Add button to complete the setup process.
If you are using the IP Printing method, complete the following steps:
a. Click the IP Printer tab.
b. Choose HP Jet Direct – Socket from the Protocol drop-down menu. This is the recommended setting
for HP products.
c. Type the IP address into the Address eld on the add printer screen.
d. The Name, Location, and Print Using information are automatically lled in. If the product PPD is not in
the Print Using eld, turn the computer o and then on again, and then restart the setup process.
ENWW Connect the product to a network by using a network cable and install the software (Mac OS X) 25
26 Chapter 2 Connect the product and install software ENWW
3 Input trays and output bins
●
Supported paper sizes
●
Supported paper types
●
Congure trays
●
Alternative letterhead mode
●
Tray 1
●
Tray 2 and Tray 3
●
500-sheet trays
●
3,500-sheet high-capacity tray
●
Standard output bin
●
Stapler/stacker (z and z+ models only)
ENWW 27
Supported paper sizes
NOTE: To obtain the best results, select the correct paper size and type in the print driver before printing.
Table 3-1 Supported paper sizes
Size and dimensions Tray 1 Tray 2 Tray 3
Letter
279 x 216 mm (11 x 8.5 in)
Optional
500-sheet
trays
3,500-sheet highcapacity tray
Automatic
duplex printing
Letter Rotated
216 x 279 mm (8.5 x 11 in)
Legal
216 x 356 mm (8.5 x 14 in)
Executive
267 x 184 mm (10.5 x 7.3 in)
Statement
216 x 140 mm (8.5 x 5.5 in)
Ocio 8.5 x 13
216 x 330 mm (8.5 x 13 in)
11 x 17
279 x 432 mm (11 x 17 in)
12 x 18
305 x 457 mm (12 x 18 in)
3 x 5
76 x 127 mm (3 x 5 in)
4 x 6
102 x 152 mm (4 x 6 in)
5 x 7
127 x 178 mm (5 x 7 in)
5 x 8
127 x 203 mm (5 x 8 in)
A3
297 x 420 mm (11.7 x 16.5 in)
A4
297 x 210 mm (11.7 x 8.3 in)
28 Chapter 3 Input trays and output bins ENWW
Table 3-1 Supported paper sizes (continued)
Size and dimensions Tray 1 Tray 2 Tray 3
Optional
500-sheet
trays
3,500-sheet highcapacity tray
Automatic
duplex printing
A4 Rotated
210 x 297 mm (8.3 x 11.7 in)
A5
210 x 148 mm (8.3 x 5.8 in)
A6
105 x 148 mm (4.1 x 5.8 in)
RA3
305 x 430 mm (12 x 17 in)
RA4
215 x 305 mm (8.5 x 12.0 in)
SRA4
225 x 320 mm (8.9 x 12 in)
B4 (JIS)
257 x 364 mm (10.1 x 14.3 in)
B5 (JIS)
257 x 182 mm (10.1 x 7.2 in)
B6 (JIS)
128 x 182 mm (5.0 x 7.2 in)
10 x 15 cm
102 x 152 mm (4 x 6 in)
216 x 343 mm (8.5 x 14 in)
Ocio 216 x 347
216 x 347 mm (8.5 x 13.7 in)
8K 270 x 390 mm
270 x 390 mm (10.6 x 15.4 in)
16K 195 x 270 mm
270 x 195 mm (10.6 x 7.7 in)
8K 260 x 368 mm
260 x 368 mm (10.2 x 14.5 in)
16K 184 x 260 mm
260 x 184 mm (10.2 x 7.2 in)
ENWW Supported paper sizes 29
Table 3-1 Supported paper sizes (continued)
Size and dimensions Tray 1 Tray 2 Tray 3
Optional
500-sheet
trays
3,500-sheet highcapacity tray
Automatic
duplex printing
8K 273 x 394 mm
273 x 394 mm (10.8 x 16 in)
16K 197 x 273 mm
273 x 197 mm (10.8 x 7.8 in)
Postcard (JIS)
100 x 148 mm (3.9 x 5.8 in)
D Postcard (JIS)
148 x 200 mm (5.8 x 7.9 in)
Envelope #9
98 x 225 mm (3.9 x 8.9 in)
Envelope #10
105 x 241 mm (4.1 x 9.5 in)
Envelope Monarch
98 x 191 mm (3.9 x 7.5 in)
Envelope B5
176 x 250 mm (6.9 x 9.8 in)
Envelope C5
162 x 229 mm (6.4 x 9.0 in)
Envelope C6
114 x 162 mm (4.5 x 6.4 in)
Envelope DL
110 x 220 mm (4.3 x 8.7 in)
Custom
76 x 127 mm to 312 x 470 mm
(3.0 x 5.0 in) to (12.3 x 18.5 in)
Banner printing from Tray 1:
Length from 470 mm to 508 mm
(18.5 in to 20 in)
Custom
148 x 210 mm to 364 x 297 mm
(5.8 x 8.3 in) to (14.3 x 11.7 in)
Custom
148 x 210 mm to 432 x 297 mm
(5.8 x 8.3 in) to (17 x 12.7 in)
30 Chapter 3 Input trays and output bins ENWW
Supported paper types
For a complete list of specic HP-brand paper that this product supports, go to www.hp.com/support/
ljMFPM725series.
NOTE: To obtain the best results, select the correct paper size and type in the print driver before printing.
Table 3-2 Supported paper types
Paper type Tray 1 Tray 2 and Tray 3 Optional 500-sheet
trays
Plain
HP EcoSMART Lite
Light 60–74 g
Intermediate 85–95 g
Bond
Recycled
Mid-Weight 96–110 g
Heavy 111–130 g
Extra Heavy 131–175 g
Cardstock 176–220 g
Transparency
Labels
Letterhead
Envelope
Heavy Envelope
3,500-sheet highcapacity tray
Automatic duplex
printing
Preprinted
Prepunched
Colored
Rough
Heavy Rough
ENWW Supported paper types 31
Congure trays
The product automatically prompts you to congure a tray for type and size in the following situations:
●
When you load paper into the tray
●
When you specify a particular tray or paper type for a print job through the print driver or a software
program and the tray is not congured to match the print-job’s settings
NOTE: The prompt does not display if you are printing from Tray 1, and Tray 1 is congured for the Any Size
paper size and the Any Type paper type settings. In this situation, if the print job does not specify a tray, the
product prints from Tray 1, even if the paper size and type settings in the print job do not match the paper
loaded in Tray 1.
Congure a tray when loading paper
1. Load paper in the tray. Close the tray if you are using Tray 2 and 3.
2. The tray conguration message displays on the product control panel.
3. Touch the OK button to accept the detected size and type, or touch the Modify button to choose a dierent
paper size or type.
4. Select the correct size and type, and then touch the OK button.
Congure a tray to match print job settings
1. In the software program, specify the source tray, the paper size, and the paper type.
2. Send the job to the product.
If the tray needs to be congured, a tray conguration message displays on the product control panel.
3. Load the tray with the specied type and size of paper, and then close the tray.
4. Touch the OK button to accept the detected size and type, or touch the Modify button to choose a dierent
paper size or type.
5. Select the correct size and type, and then touch the OK button.
Congure a tray by using the control panel
You can also congure the trays for type and size without a prompt from the product.
1. From the Home screen on the product control panel, scroll to and touch the Trays button.
2. Touch the line for the tray that you want to congure, and then touch the Modify button.
3. Select the paper size and paper type from the lists of options.
4. Touch the OK button to save your selection.
32 Chapter 3 Input trays and output bins ENWW
Alternative letterhead mode
Use the Alternative Letterhead Mode feature so that you can load letterhead or preprinted paper into the tray the
same way for all print or copy jobs, whether you are printing or copying to one side of the sheet of paper or to
both sides. When using this mode, load paper the same way you would for automatic duplex printing.
To use the feature, enable it by using the product control-panel menus. To use the feature with Windows, you
also need to enable the feature in the print driver and congure the paper type in the print driver.
Enable Alternative Letterhead Mode by using the product control-panel menus
1. From the Home screen on the product control panel, scroll to and touch the Administration button.
2. Open the following menus:
●
Manage Trays
●
Alternative Letterhead Mode
3. Touch the Enabled option, and then touch the Save button.
To print with Alternative Letterhead Mode for Windows, perform the following procedure for each print job.
Print with Alternative Letterhead Mode (Windows)
1. From the software program, select the Print option.
2. Select the product, and then click the Properties or Preferences button.
3. Click the Advanced tab.
4. Expand the Printer Features list.
5. Open the Alternative Letterhead Mode drop-down list, and click the On option.
6. Click the Apply button.
7. Click the Paper/Quality tab.
8. From the Paper type drop-down list, click the More... option.
9. Expand the list of Type is: options.
10. Expand the list of Other options, and then click the Letterhead option. Click the OK button.
11. Click the OK button to close the Document Properties dialog box. In the Print dialog box, click the OK button
to print the job.
ENWW Alternative letterhead mode 33
Tray 1
Tray capacity and paper orientation
To prevent jams, do not overll trays. Be sure the top of the stack is below the tray-full indicator. For short/
narrow and heavy/glossy paper, load paper to less than half of the tray-full indicators.
Table 3-3 Tray 1 capacity
Paper type Specications Quantity
Paper Range:
60 g/m2 (16 lb) to 199g/m2 (53 lb)
Envelopes
Labels up to 0.23 mm (9 mils) thick Maximum stack height: 13 mm (0.5 in)
Transparencies 0.10 to 0.13 mm (4 to 5 mils) thick Maximum stack height: 13 mm (0.5 in)
75 g/m2 (20 lb) to 90 g/m2 (24 lb)
Maximum stack height: 13 mm (0.5 in)
Up to 100 sheets of 60 to 120 g/m2 (16 to 32 lb)
Fewer than 100 sheets of (120 to 199 g/m2) (32
to 53 lb) paper
Up to 10 envelopes
Table 3-4 Tray 1 paper orientation
Single-sided printing Manual duplex printing and Alternative
Letterhead Mode
Face-up
Top edge leading into the product
Face-down
Long edge leading into the product, top edge at
the front of the product
Envelopes
Face-up
Short, postage end leading into the product
34 Chapter 3 Input trays and output bins ENWW
Load Tray 1
1. Open Tray 1.
2. Pull out the paper support.
3. For paper larger than Letter or A4 size, fold out the
extension.
ENWW Tray 1 35
4. Slide the paper-width guides wider than the paper.
5. Load the paper into the tray. Make sure that the
paper ts under the tabs and below the maximumheight indicators.
6. Adjust the paper-width guides so that they lightly
touch the paper stack but do not bend the paper.
36 Chapter 3 Input trays and output bins ENWW
Tray 2 and Tray 3
Tray capacity and paper orientation
To prevent jams, do not overll trays. Be sure the top of the stack is below the tray-full indicator. For short/
narrow and heavy/glossy paper, load paper to less than half of the tray-full indicators.
Table 3-5 Tray 2 and Tray 3 capacity
Paper type Specications Quantity
Paper Range:
60 g/m2 (16 lb) to 130 g/m2 (35 lb)
Table 3-6 Tray 2 and Tray 3 paper orientation
Single-sided printing Automatic duplex printing and Alternative
Letterhead Mode
Face-down
Top edge at the front of the tray
Face-up
Bottom edge at the front of the tray
Equivalent to 250 sheets of 75 g/m2 (20 lb)
Envelopes
Print envelopes only from Tray 1.
ENWW Tray 2 and Tray 3 37
Load Tray 2 and Tray 3
1. Open the tray.
2. Adjust the paper-guides to the correct paper size.
38 Chapter 3 Input trays and output bins ENWW
3. Load the paper into the tray. Make sure that the
stack is at at all four corners and that the top of
the stack is below the maximum-height indicators.
4. Close the tray.
ENWW Tray 2 and Tray 3 39
500-sheet trays
2
3
2
3
500-sheet tray capacity and paper orientation
To prevent jams, do not overll trays. Be sure the top of the stack is below the tray-full indicator. For short/
narrow and heavy/glossy paper, load paper to less than half of the tray-full indicators.
Table 3-7 500-sheet tray capacity
Paper type Specications Quantity
Paper Range:
60 g/m2 (16 lb) to 130 g/m2 (35 lb)
Table 3-8 500-sheet tray paper orientation
Single-sided printing Automatic duplex printing and Alternative
Letterhead Mode
Face-down
Top edge at the front of the tray
Face-up
Bottom edge at the front of the tray
Equivalent to 500 sheets of 75 g/m2 (20 lb)
Envelopes
Print envelopes only from Tray 1.
40 Chapter 3 Input trays and output bins ENWW
Load the 500-sheet trays
2
3
1. Open the tray.
2. Adjust the paper-size guides to the correct paper
size.
ENWW 500-sheet trays 41
3. Load the paper into the tray. Make sure that the
2
3
stack is at at all four corners and that the top of
the stack is below the maximum-height indicators.
4. Close the tray.
42 Chapter 3 Input trays and output bins ENWW
3,500-sheet high-capacity tray
4
3,500-sheet high-capacity input capacity and paper orientation
To prevent jams, do not overll trays. Be sure the top of the stack is below the tray-full indicator. For short/
narrow and heavy/glossy paper, load paper to less than half of the tray-full indicators.
Table 3-9 3,500-sheet high-capacity input tray capacity
Paper type Specications Quantity
Paper Range:
60 g/m2 (16 lb) to 130 g/m2 (35 lb)
Table 3-10 3,500-sheet high-capacity input tray paper orientation
Single-sided printing Automatic duplex printing and Alternative
Letterhead Mode
Face-up
Top edge at the back of the tray
Face-down
Top edge at the back of the tray
Load the 3,500-sheet high-capacity tray
The 3,500-sheet high-capacity tray supports only A4 and Letter-size paper.
1. Open the right and left sides of the tray.
Equivalent to 3,500 sheets of 75 g/m2 (20 lb)
Envelopes
Print envelopes only from Tray 1.
ENWW 3,500-sheet high-capacity tray 43
2. On each side, adjust the paper-size lever to the
4
4
4
correct position for the paper you are using.
3. Load full reams of paper into each side of the tray.
The right side holds 1,500 sheets of paper. The left
side holds 2,000 sheets of paper.
NOTE: For best results, load full reams of paper.
Avoid dividing reams into smaller sections.
4. Close the right and left sides of the tray.
44 Chapter 3 Input trays and output bins ENWW
Standard output bin
The output bin is located under the document feeder and holds up to 250 sheets of 75 g/m2 (20 lb) paper.
Stapler/stacker (z and z+ models only)
The stapler/stacker can staple jobs of up to 30 sheets of 75 g/m2 (20 lb) paper. It can stack up to 500 sheets of
paper. The stapler can staple these sizes:
●
A3 (portrait orientation)
●
A4
●
B4 (portrait orientation)
●
B5 (landscape orientation)
●
Ledger (portrait orientation)
●
Legal (portrait orientation)
●
Letter
Paper weight can range from 60 to 120 g/m2 (16 to 32 lb). Heavier paper might have a stapling limit of fewer
than 30 sheets.
If the job consists of only one sheet, or if it consists of more than 30 sheets, the product delivers the job to the
bin, but the product does not staple the job.
The stapler supports paper only. Do not try to staple other types of paper, such as envelopes, transparencies, or
labels.
To congure the default location where the product places the staples on the pages, follow this procedure:
1. From the Home screen on the product control panel, scroll to and touch the Administration button.
2. Open the following menus:
●
Stapler Stacker Settings
●
Stapling
3. Select a staple location from the list of options, and then touch the Save button. The following options are
available:
●
None
●
Top left or right
NOTE: For documents with portrait orientation, the staple is in the upper-left corner. For documents
with landscape orientation, the staple is in the upper-right corner.
●
Top left
●
Top right
ENWW Standard output bin 45
46 Chapter 3 Input trays and output bins ENWW
4 Parts, supplies, and accessories
●
Order parts, accessories, and supplies
●
Toner cartridges
●
HP anticounterfeit Web site
●
Print when a toner cartridge is at estimated end of life
●
Enable or disable the Very Low Settings options from the control panel
●
Customer self-repair parts
●
Accessories
●
Toner cartridge
●
Staples (stapling models only)
ENWW 47
Order parts, accessories, and supplies
Order supplies and paper www.hp.com/go/suresupply
Order genuine HP parts or accessories www.hp.com/buy/parts
Order through service or support providers Contact an HP-authorized service or support provider.
Order using HP software The HP Embedded Web Server contains a link to the HP SureSupply
Web site, which provides options for purchasing Original HP
supplies.
48 Chapter 4 Parts, supplies, and accessories ENWW
Toner cartridges
Toner cartridge view
1 Plastic shield
2 Imaging drum
CAUTION: Do not touch the green roller. Doing so can damage the cartridge.
3 Memory chip
ENWW Toner cartridges 49
Toner cartridge information
Color Cartridge number Part number
Replacement black toner cartridge 651A CE340A
Replacement cyan toner cartridge 651A CE341A
Replacement yellow toner cartridge 651A CE342A
Replacement magenta toner cartridge 651A CE343A
Environmental features: Recycle toner cartridges by using the HP Planet Partners return and recycling program.
For more information about supplies, go to www.hp.com/go/learnaboutsupplies.
The information contained herein is subject to change without notice. For the latest supplies information go to
www.hp.com/go/ljMFPM725_manuals.
Recycle toner cartridges
To recycle a genuine HP toner cartridge, place the used cartridge in the box in which the new cartridge arrived.
Use the enclosed return label to send the used supply to HP for recycling. For complete information, see the
recycling guide that is included with each new HP supply item.
Toner-cartridge storage
Do not remove the toner cartridge from its package until you are ready to use it.
CAUTION: To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.
Cover the green imaging drum if the toner cartridge must be removed from the product for an extended period
of time.
HP policy on non-HP toner cartridges
HP Company cannot recommend the use of non-HP toner cartridges, either new or remanufactured.
NOTE: Any damage caused by a non-HP toner cartridge is not covered under the HP warranty and service
agreements.
50 Chapter 4 Parts, supplies, and accessories ENWW
Replace the toner cartridges
The product uses four colors and has a dierent toner cartridge for each color: black (K), magenta (M), cyan (C),
and yellow (Y).
CAUTION: If toner gets on clothing, wipe it o by using a dry cloth and wash the clothes in cold water. Hot water
sets toner into fabric.
NOTE: Information about recycling used toner cartridges is inside the toner cartridge box.
1. Open the front door. Make sure that the door is
completely open.
2. Grasp the handle of the used toner cartridge and
pull out to remove.
ENWW Toner cartridges 51
3. Remove the new toner cartridge from its protective
bag.
4. Grasp both sides of the toner cartridge and
distribute the toner by gently rocking the toner
cartridge.
5. Remove the plastic shield from the toner cartridge.
CAUTION: Avoid prolonged exposure to light.
CAUTION: Do not touch the green roller. Doing so
can damage the cartridge.
52 Chapter 4 Parts, supplies, and accessories ENWW
6. Align the toner cartridge with its slot and insert the
toner cartridge until it clicks into place.
7. Close the front door.
ENWW Toner cartridges 53
HP anticounterfeit Web site
Go to www.hp.com/go/anticounterfeit when you install an HP toner cartridge and the control-panel message
says the cartridge is non-HP. HP will help determine if the cartridge is genuine and take steps to resolve the
problem.
Your toner cartridge might not be a genuine HP toner cartridge if you notice the following:
●
The supplies status page indicates that a non-HP supply is installed.
●
You are experiencing a high number of problems with the cartridge.
●
The cartridge does not look like it usually does (for example, the packaging diers from HP packaging).
54 Chapter 4 Parts, supplies, and accessories ENWW
Print when a toner cartridge is at estimated end of life
<Supply> Low This message displays when a supply is nearing the estimated end
<Supply> Very Low This message displays when a supply is at its estimated end of
of its useful life.
useful life. Print-quality problems can occur when using a supply
that is at its estimated end of life.
Continue printing with the current cartridge until redistributing the toner no longer yields acceptable print quality.
To redistribute the toner, remove the toner cartridge from the printer and gently rock the cartridge back and forth
about its horizontal axis. For graphical representation, see cartridge replacement instructions. Reinsert the toner
cartridge into the printer and close the cover.
ENWW Print when a toner cartridge is at estimated end of life 55
Enable or disable the Very Low Settings options from the control panel
You can enable or disable the default settings at any time, and you do not have to re-enable them when you
install a new cartridge.
1. From the Home screen on the product control panel, scroll to and touch the Administration button.
2. Open the following menus:
●
Manage Supplies
●
Supply Settings
●
Black Cartridge
3. Select one of the following options:
●
Select the Stop option to set the product to stop printing (including printing faxes) until you replace
the cartridge.
●
Select the Prompt to continue option to set the product to stop printing (including printing faxes) and
prompt you to replace the cartridge. You can acknowledge the prompt and continue printing.
●
Select the Continue option to set the product to alert you that the cartridge is very low, but to
continue printing.
NOTE: Using the Continue setting allows printing beyond Very Low without customer interaction and
can result in unsatisfactory print quality.
If you select the Stop or Prompt to continue option, the product stops printing when it reaches the Very Low
threshold. When you replace the cartridge, the product automatically resumes printing.
When the product is set to the Stop or Prompt to continue option, there is some risk that faxes will not print
when the product resumes printing. This can occur if the product has received more faxes than the memory can
hold while the product is waiting.
The product can print faxes without interruption when it passes the Very Low threshold if you select the Continue
option for the toner cartridge, but print quality might degrade.
Once an HP supply has reached Very Low, HP’s premium Protection Warranty on that supply has ended.
56 Chapter 4 Parts, supplies, and accessories ENWW
Customer self-repair parts
The following customer self-repair parts are available for the product.
●
Parts listed as Mandatory self-replacement are to be installed by customers, unless you are willing to pay
HP service personnel to perform the repair. For these parts, on-site or return-to-depot support is not
provided under the HP product warranty.
●
Parts listed as Optional self-replacement can be installed by HP service personnel at your request for no
additional charge during the product warranty period.
NOTE: For more information, go to www.hp.com/go/customerselfrepair/ljMFPM725.
Table 4-1 Customer self-repair parts
Item Description Self-replacement options Part number
Hard-disk drive replacement kit Replacement 320 GB HP High-Performance
Secure Hard Disk
Replacement 320 GB HP High-Performance
Secure Hard Disk (government option)
Formatter assembly kit Replacement formatter assembly kit Mandatory CF066-67901
Replacement formatter assembly kit—China Mandatory CF066-67903
Control-panel replacement kit Replacement kit for the control panel Mandatory CD644-67916
Fax-card replacement kit Replacement kit for the fax card Mandatory CC478-67901
Document-feeder-roller maintenance kit Replacement rollers for the document
feeder
Foam reector kit Replacement white backing under the
scanner lid
Staple-cartridge rell Rell for the stapler Mandatory C8085-60541
Tray 1 pickup roller and separation pad kit Replacement pickup roller and separation
pad for Tray 1
Tray 2 and Tray 3 pickup roller and
separation pad kit
Tray 2 assembly kit Replacement for Tray 2 Mandatory CF235-67911
Tray 3 assembly kit Replacement for Tray 3 Mandatory CF235-67912
Replacement pickup roller and separation
pad for Tray 2 or Tray 3
Optional CF066-67902
Optional CF066-67904
Mandatory CD644-67915
Optional 5851-4888
Optional CF235-67906
Optional CF235-67909
1x500-sheet feeder Replacement 1x500-sheet feeder Mandatory CF235-67914
Tray 3, 4, 5, and 6 roller kit Replacement pickup, feed, and separation
rollers for Trays 3, 4, 5, and 6
Tray 4, 5, or 6 assembly kit Assembly kit for Trays 4, 5, or 6 Mandatory CF235-67917
1x500-sheet feeder with stand kit Optional 500-sheet feeder with stand Mandatory CF235-67915
3x500-sheet feeder with stand kit Optional 3x500-sheet feeder with stand Mandatory CF235-67916
3,500-sheet high-capacity input feeder
with stand kit
3,500-sheet high-capacity input feeder left
tray assembly
Optional 3,500-sheet high-capacity input
feeder with stand
Left tray for the 3,500-sheet high-capacity
input feeder
Mandatory CE710-69008
Mandatory CF235-67918
Mandatory CF235-60103
ENWW Customer self-repair parts 57
Table 4-1 Customer self-repair parts (continued)
Item Description Self-replacement options Part number
3,500-sheet high-capacity input feeder
right tray assembly
3,500-sheet tray roller kit Replacement pickup, feed, and separation
Transfer-roller kit Replacement transfer roller Mandatory CF235-67910
Duplexer kit Optional duplexer kit Mandatory CF235-67913
Fuser assembly kit (110V) Replacement 110V fuser assembly kit Mandatory CF235-67921
Fuser assembly kit (220V) Replacement 220V fuser assembly kit Mandatory CF235-67922
110V maintenance kit Product maintenance kit
220V maintenance kit Product maintenance kit
Right tray for the 3,500-sheet high-capacity
input feeder
rollers for the 3,500-sheet high-capacity
input feeder
●
110-Volt fuser
●
Transfer roller
●
Tray 1 pickup roller and separation pad
●
Tray 2 and 3 pickup and feed rollers
●
Tray 2 and 3 separation pads
●
220-Volt fuser
Mandatory CF235-60104
Mandatory 5851-5011
Mandatory CF235-67907
Mandatory CF235-67908
●
Transfer roller
●
Tray 1 pickup roller and separation pad
●
Tray 2 and 3 pickup and feed rollers
●
Tray 2 and 3 separation pads
Trays 3, 4, 5, and 6 label kit Replacement labels for Trays 3, 4, 5, and 6 Mandatory CE707-00001
Toner cartridge Standard capacity Mandatory CF214-67901
High capacity Mandatory CF214-67902
Power cable 220V – 10A Replacement cable – China Mandatory 8121-0943
Power cable 110V – 13A Replacement cable – Taiwan Mandatory 8121-0964
Power cable 220V –10A Replacement cable – Korea, EU generic Mandatory 8121-0731
Power cable 110V – 12A Replacement cable – Japan Mandatory 8121-1143
Power cable 220V – 6A Replacement cable – India Mandatory 8121-0564
Power cable 220V – 10A Replacement cable – UK/Asia Pacic Mandatory 8121-0739
Power cable 220V – 10A Replacement cable – Australia/New Zealand Mandatory 8121-0837
Power cable 220V – 10A Replacement cable – Israel Mandatory 8121-1004
Power cable 220V – 10A Replacement cable – Denmark Mandatory 8121-0733
Power cable 220V – 10A Replacement cable – South Africa Mandatory 8121-0737
58 Chapter 4 Parts, supplies, and accessories ENWW
Table 4-1 Customer self-repair parts (continued)
Item Description Self-replacement options Part number
Power cable 220V – 10A Replacement cable – Switzerland Mandatory 8121-0738
Power cable 110V – 10A Brazil Replacement cable – Brazil Mandatory 8121-1071
Power cable 220V – 10A Argentina Replacement cable – Argentina Mandatory 8121-0729
Power cable 110V – 13A North America Replacement cable – North America Mandatory 8121-0740
Power cable 220V – 10A South America/
Chile/Peru
Power cable 220V / 110V – Thailand/
Philippines
Replacement cable – South America/Chile/
Peru
Replacement cable – Thailand/Philippines Mandatory 8121-0734
Mandatory 8121-0735
ENWW Customer self-repair parts 59
Accessories
Item Description Part number
500-sheet tray and feeder unit Optional tray to increase paper capacity CF239A
1x500-sheet feeder, cabinet, and stand Optional tray to increase paper capacity CF243A
3x500-sheet feeder and stand Optional tray to increase paper capacity CF242A
3,500-sheet high-capacity input and stand Optional tray to increase paper capacity CF245A
Duplex printing assembly Optional accessory to print on both sides of
the paper
DIMM memory HP 200-pin DDR2 512MB x64 DIMM CF306A
Fax accessory HP LaserJet MFP Analog Fax Accessory 500 CC487A
Document-feeder roller kit Replacement rollers for the document
feeder
Staple cartridge rell Rell staple cartridge C8091A
HP Jetdirect print servers HP Jetdirect ew2500 Wireless Print Server J8021A
HP Jetdirect 2700w USB Wireless Print
Server
USB cable Standard USB-compatible device connector,
2 m (6.5 ft)
DIMM memory Optional 512 MB DIMM memory CF306A
CF240A
L2718A
J8026A
C6518A
60 Chapter 4 Parts, supplies, and accessories ENWW
Toner cartridge
Toner-cartridge view
1 Imaging drum
CAUTION: Do not touch the shutter or the surface of the roller. Doing so can damage the cartridge.
2 Memory chip
3 Pull-tab for the sealing tape
ENWW Toner cartridge 61
Toner-cartridge information
Continue printing with the current cartridge until redistributing the toner no longer yields acceptable print quality.
To redistribute the toner, remove the toner cartridge from the printer and gently rock the cartridge back and forth
about its horizontal axis. For graphical representation, see cartridge replacement instructions. Reinsert the toner
cartridge into the printer and close the cover.
Capacity Cartridge number Part number
Standard-capacity replacement black toner
cartridge
High-capacity replacement black toner
cartridge
For more information about supplies, go to www.hp.com/go/learnaboutsupplies.
The information contained herein is subject to change without notice. For the latest supplies information go to
www.hp.com/go/ljMFPM725_manuals.
Recycle the toner cartridge
To recycle a genuine HP toner cartridge, place the used cartridge in the box in which the new cartridge arrived.
Use the enclosed return label to send the used supply to HP for recycling. For complete information, see the
recycling guide that is included with each new HP supply item.
Toner-cartridge storage
Do not remove the toner cartridge from its package until you are ready to use it.
CAUTION: To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.
HP policy on non-HP toner cartridges
14A CF214A
14X CF214X
HP Company cannot recommend the use of non-HP toner cartridges, either new or remanufactured.
NOTE: Any damage caused by a non-HP toner cartridge is not covered under the HP warranty and service
agreements.
62 Chapter 4 Parts, supplies, and accessories ENWW
Replace the toner cartridge
CAUTION: If toner gets on clothing, wipe it o with a dry cloth and wash the clothes in cold water. Hot water
sets toner into fabric.
NOTE: Information about recycling used toner cartridges is on the toner-cartridge box.
1. Press the cartridge-door-release button.
2. Open the cartridge door.
ENWW Toner cartridge 63
3. Remove the used toner cartridge from the product.
4. Remove the new toner cartridge from the bag.
Place the used toner cartridge in the bag for
recycling.
5. Grasp the front and back of the toner cartridge,
and distribute the toner by gently rocking the toner
cartridge ve or six times.
CAUTION: Do not touch the shutter or the surface
of the roller.
64 Chapter 4 Parts, supplies, and accessories ENWW
6. Remove the shipping tape from the new toner
cartridge. Recycle the tape with the used toner
cartridge.
7. Align the toner cartridge with the tracks inside the
product, and insert the toner cartridge until it is
rmly seated.
8. Close the cartridge door. After a short time, the
control panel should display the Ready message.
ENWW Toner cartridge 65
Staples (stapling models only)
Item Description Part number
Staple cartridge Each cartridge holds 5,000 unformed
staples.
For more information, go to www.hp.com/go/learnaboutsupplies.
Load staples
1. Open the stapler door.
C8091A
2. Remove the staple cartridge.
66 Chapter 4 Parts, supplies, and accessories ENWW
3. Insert the new staple cartridge.
4. Close the stapler door.
ENWW Staples (stapling models only) 67
68 Chapter 4 Parts, supplies, and accessories ENWW
5 Print
●
Supported print drivers (Windows)
●
Change print-job settings (Windows)
●
Change print-job settings (Mac OS X)
●
Print tasks (Windows)
●
Print tasks (Mac OS X)
●
Additional print tasks (Windows)
●
Additional print tasks (Mac OS X)
●
Store print jobs on the product
●
Add a job-separator page (Windows)
●
Use HP ePrint
●
Use the HP ePrint software
●
Use Apple AirPrint
●
Use HP Smart Print (Windows)
●
Use easy-access USB printing
ENWW 69
Supported print drivers (Windows)
Print drivers provide access to the product features and allow the computer to communicate with the product
(using a printer language). The following print drivers are available at www.hp.com/go/ljMFPM725_software.
HP PCL 6 driver
HP UPD PS driver
HP UPD PCL 5
●
Provided as the default driver on the in-box CD. This driver is automatically installed
unless you select a dierent one.
●
Recommended for all Windows environments
●
Provides the overall best speed, print quality, and product-feature support for most
users
●
Developed to align with the Windows Graphic Device Interface (GDI) for the best speed
in Windows environments
●
Might not be fully compatible with third-party and custom software programs that are
based on PCL 5
●
Recommended for printing with Adobe® software programs or with other highly
graphics-intensive software programs
●
Provides support for printing from postscript emulation needs, or for postscript ash
font support
●
Recommended for general oice printing in Windows environments
●
Compatible with previous PCL versions and older HP LaserJet products
●
The best choice for printing from third-party or custom software programs
●
The best choice when operating with mixed environments, which require the product
to be set to PCL 5 (UNIX, Linux, mainframe)
●
Designed for use in corporate Windows environments to provide a single driver for
use with multiple product models
HP UPD PCL 6
HP Universal Print Driver (UPD)
The HP Universal Print Driver (UPD) for Windows is a single print driver that gives you instant access to virtually
any HP LaserJet product, from any location, without downloading separate drivers. It is built on proven HP print
driver technology and has been tested thoroughly and used with many software programs. It is a powerful
solution that performs consistently over time.
The HP UPD communicates directly with each HP product, gathers conguration information, and then
customizes the user interface to show the product’s unique, available features. It automatically enables features
that are available for the product, such as two-sided printing and stapling, so you do not need to enable them
manually.
●
Preferred when printing to multiple product models from a mobile Windows computer
●
Recommended for printing in all Windows environments
●
Provides the overall best speed, print quality, and printer feature support for most
users
●
Developed to align with Windows Graphic Device Interface (GDI) for best speed in
Windows environments
●
Might not be fully compatible with third-party and custom software programs that are
based on PCL 5
70 Chapter 5 Print ENWW
For more information, go to www.hp.com/go/upd.
UPD installation modes
Traditional mode
Dynamic mode
●
To use this mode, download UPD from the Internet. Go to www.hp.com/go/upd.
●
Use this mode if you are installing the driver for a single computer.
●
It operates with a specic product.
●
If you use this mode, you must install UPD separately for each computer and for each
product.
●
To use this mode, download UPD from the Internet. Go to www.hp.com/go/upd.
●
Dynamic mode allows you to use a single driver installation, so you can discover and
print to HP products in any location.
●
Use this mode if you are installing UPD for a workgroup.
ENWW Supported print drivers (Windows) 71
Change print-job settings (Windows)
Change the settings for all print jobs until the software program is closed
The steps can vary; this procedure is most common.
1. From the software program, select the Print option.
2. Select the product, and then click Properties or Preferences.
Change the default settings for all print jobs
1. Windows XP, Windows Server 2003, and Windows Server 2008 (using the default Start menu view): Click
Start, and then click Printers and Faxes.
Windows XP, Windows Server 2003, and Windows Server 2008 (using the Classic Start menu view): Click
Start, click Settings, and then click Printers.
Windows Vista: Click the Windows icon in the lower-left corner of the screen, click Control Panel, and then
click Printers.
Windows 7: Click the Windows icon in the lower-left corner of the screen, and then click Devices and
Printers.
2. Right-click the print-driver icon, and then select Printing Preferences.
Change the product conguration settings
1. Windows XP, Windows Server 2003, and Windows Server 2008 (using the default Start menu view): Click
Start, and then click Printers and Faxes.
Windows XP, Windows Server 2003, and Windows Server 2008 (using the Classic Start menu view): Click
Start, click Settings, and then click Printers.
Windows Vista: Click the Windows icon in the lower-left corner of the screen, click Control Panel, and then
click Printers.
Windows 7: Click the Windows icon in the lower-left corner of the screen, and then click Devices and
Printers.
2. Right-click the print-driver icon, and then select Properties or Printer properties.
3. Click the Device Settings tab.
72 Chapter 5 Print ENWW
Change print-job settings (Mac OS X)
Change the settings for all print jobs until the software program is closed
1. Click the File menu, and then click the Print option.
2. In the Printer menu, select the product.
3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list, and then
open a menu for which you want to change the print settings.
4. For each menu, select the print settings that you want to change.
5. Change the settings that you want on the various menus.
Change the default settings for all print jobs
1. Click the File menu, and then click the Print option.
2. In the Printer menu, select the product.
3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list, and then
open a menu for which you want to change the print settings.
4. For each menu, select the print settings that you want to save for reuse.
5. In the Presets menu, click the Save As... option, and enter a name for the preset.
6. Click the OK button.
These settings are saved in the Presets menu. To use the new settings, you must select the saved preset option
every time you open a program and print.
Change the product conguration settings
1. At the computer, open the Apple menu, click the System Preferences menu, and then click the Print &
Fax icon or the Print & Scan icon.
2. Select the product in the left side of the window.
3. Click the Options & Supplies button.
4. Click the Driver tab.
5. Congure the installed options.
ENWW Change print-job settings (Mac OS X) 73
Print tasks (Windows)
Use a printing shortcut (Windows)
1. From the software program, select the Print
option.
2. Select the product, and then click the Properties or
Preferences button.
3. Click the Printing Shortcuts tab.
74 Chapter 5 Print ENWW
4. Select one of the shortcuts. Click the OK button to
close the Document Properties dialog box.
NOTE: When you select a shortcut, the
corresponding settings change on the other tabs in
the print driver.
5. In the Print dialog box, click the OK button to print
the job.
ENWW Print tasks (Windows) 75
Create printing shortcuts (Windows)
1. From the software program, select the Print
option.
2. Select the product, and then click the Properties or
Preferences button.
3. Click the Printing Shortcuts tab.
4. Select an existing shortcut as a base.
NOTE: Always select a shortcut before adjusting
any of the settings on the right side of the screen.
If you adjust the settings and then select a
shortcut, all your adjustments are lost.
76 Chapter 5 Print ENWW
5. Select the print options for the new shortcut.
6. Click the Save As button.
ENWW Print tasks (Windows) 77
7. Enter a name for the shortcut, and then click the
OK button.
8. Click the OK button to close the Document
Properties dialog box. In the Print dialog box, click
the OK button to print the job.
78 Chapter 5 Print ENWW
Automatically print on both sides (Windows)
1. From the software program, select the Print
option.
2. Select the product, and then click the Properties or
Preferences button.
3. Click the Finishing tab.
ENWW Print tasks (Windows) 79
4. Select the Print on both sides check box. Click the
OK button to close the Document Properties dialog
box.
5. In the Print dialog box, click the OK button to print
the job.
80 Chapter 5 Print ENWW
Manually print on both sides (Windows)
NOTE: Follow these steps to print on both sides of a paper size or type that is not supported by the automatic
duplexer.
1. From the software program, select the Print
option.
2. Select the product, and then click the Properties or
Preferences button.
3. Click the Finishing tab.
ENWW Print tasks (Windows) 81
4. Select the Print on both sides (manually) check
box. Click the OK button to print the rst side of the
job.
5. Retrieve the printed stack from the output bin, and
place it with the printed-side facing down in Tray 1.
6. If prompted, touch the appropriate control-panel
button to continue.
82 Chapter 5 Print ENWW
Print multiple pages per sheet (Windows)
1. From the software program, select the Print
option.
2. Select the product, and then click the Properties or
Preferences button.
3. Click the Finishing tab.
ENWW Print tasks (Windows) 83
4. Select the number of pages per sheet from the
Pages per sheet drop-down list.
5. Select the correct Print page borders, Page order,
and Orientation options. Click the OK button to
close the Document Properties dialog box.
6. In the Print dialog box, click the OK button to print
the job.
84 Chapter 5 Print ENWW
Select the page orientation (Windows)
1. From the software program, select the Print
option.
2. Select the product, and then click the Properties or
Preferences button.
3. Click the Finishing tab.
ENWW Print tasks (Windows) 85
4. In the Orientation area, select the Portrait or
Landscape option.
To print the page image upside down, select the
Rotate by 180 degrees option.
Click the OK button to close the Document
Properties dialog box.
5. In the Print dialog box, click the OK button to print
the job.
86 Chapter 5 Print ENWW
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