Color LaserJet CP5225 Series Printer
User Guide
www.hp.com/support/cljcp5220series
HP Color LaserJet CP5225 Series Printer
User Guide
Copyright and License
© Copyright 2015 HP Development Company,
L.P.
Reproduction, adaptation, or translation
without prior written permission is prohibited,
except as allowed under the copyright laws.
The information contained herein is subject to
change without notice.
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services are set forth in the express warranty
statements accompanying such products and
services. Nothing herein should be construed
as constituting an additional warranty. HP shall
not be liable for technical or editorial errors or
omissions contained herein.
Edition 1, 11/2015
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Table of contents
1 Product basics ............................................................................................................................................... 1
Product comparison .............................................................................................................................................. 2
Environmental features ......................................................................................................................................... 3
Product features .................................................................................................................................................... 4
Product views ........................................................................................................................................................ 5
Front and side view ............................................................................................................................. 5
Back view ............................................................................................................................................. 6
Model and serial numbers ................................................................................................................... 6
2 Control panel ................................................................................................................................................ 7
Control-panel layout ............................................................................................................................................. 8
Control-panel menus ............................................................................................................................................. 9
Use the menus ..................................................................................................................................... 9
Reports menu ...................................................................................................................................... 9
System Setup menu .......................................................................................................................... 11
Service menu ..................................................................................................................................... 14
Network Configuration menu ........................................................................................................... 15
3 Software for Windows .................................................................................................................................. 17
Supported operating systems for Windows ....................................................................................................... 18
Supported printer drivers for Windows .............................................................................................................. 18
HP Universal Print Driver (UPD) ........................................................................................................................... 18
Priority for print settings ..................................................................................................................................... 19
Change printer-driver settings for Windows ...................................................................................................... 19
Install the Windows software .............................................................................................................................. 20
Software installation types for Windows ......................................................................................... 20
Remove software for Windows ......................................................................................................... 20
Supported utilities ............................................................................................................................................... 21
HP Web Jetadmin .............................................................................................................................. 21
Embedded Web server ...................................................................................................................... 21
HP ToolboxFX .................................................................................................................................... 22
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Other Windows components and utilities ........................................................................................ 22
4 Use the product with Macintosh .................................................................................................................... 23
Software for Macintosh ....................................................................................................................................... 24
Supported operating systems for Macintosh ................................................................................... 24
Supported printer drivers for Macintosh .......................................................................................... 24
Remove software from Macintosh operating systems .................................................................... 24
Priority for print settings for Macintosh ........................................................................................... 24
Change printer-driver settings for Macintosh .................................................................................. 25
Supported utilities for Macintosh ..................................................................................................... 25
View embedded Web server using a Macintosh ............................................................. 25
Use features in the Macintosh printer driver ...................................................................................................... 26
Create and use printing presets in Macintosh .................................................................................. 26
Resize documents or print on a custom paper size ......................................................................... 26
Print a cover page ............................................................................................................................. 26
Use watermarks ................................................................................................................................ 27
Print multiple pages on one sheet of paper in Macintosh ................................................................ 27
Print on both sides of the page (duplex printing) ............................................................................. 27
Set the color options ......................................................................................................................... 28
Use the Services menu ...................................................................................................................... 28
5 Connectivity ................................................................................................................................................ 29
Supported network operating systems .............................................................................................................. 30
Printer sharing disclaimer ................................................................................................................. 30
USB connection .................................................................................................................................................... 31
Supported network protocols ............................................................................................................................. 31
Configure the product on the network ................................................................................................................ 33
Set up the product on the network ................................................................................................... 33
View settings ................................................................................................................... 33
Network summary report ............................................................................. 33
Configuration page ....................................................................................... 33
TCP/IP ................................................................................................................................................ 34
IP address ........................................................................................................................ 34
Configure IP parameters ................................................................................................. 34
Dynamic Host Configuration Protocol (DHCP) ............................................. 34
BOOTP ........................................................................................................... 34
Subnets ........................................................................................................................... 34
Subnet mask ................................................................................................. 35
Gateways ......................................................................................................................... 35
Default gateway ........................................................................................... 35
IP address .......................................................................................................................................... 35
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Manual configuration ...................................................................................................... 35
Automatic configuration ................................................................................................. 35
Show or hide the IP address on the control panel ......................................................... 36
Set automatic crossover ................................................................................................. 36
Set network services ...................................................................................................... 36
Set the link speed ........................................................................................................... 36
Restore defaults (network settings) .............................................................................. 37
6 Paper and print media .................................................................................................................................. 39
Understand paper and print media use .............................................................................................................. 40
Supported paper and print media sizes .............................................................................................................. 41
Supported paper types and tray capacity ........................................................................................................... 43
Supported paper sizes for duplex printing ......................................................................................................... 44
Special paper or print media guidelines .............................................................................................................. 45
Load trays ............................................................................................................................................................ 46
7 Print tasks .................................................................................................................................................. 49
Cancel a print job ................................................................................................................................................. 50
Cancel the current print job at the product control panel ................................................................ 50
Cancel the current print job from the software program ................................................................. 50
Use features in the Windows printer driver ........................................................................................................ 51
Open the printer driver ...................................................................................................................... 51
Use printing shortcuts ....................................................................................................................... 51
Set paper and quality options ........................................................................................................... 51
Set document effects ........................................................................................................................ 51
Set document finishing options ........................................................................................................ 52
Obtain support and product-status information ............................................................................. 52
Set advanced printing options .......................................................................................................... 52
8 Color for Windows ....................................................................................................................................... 55
Manage color ....................................................................................................................................................... 56
Automatic .......................................................................................................................................... 56
Print in Grayscale .............................................................................................................................. 56
Manual color adjustment .................................................................................................................. 56
Manual color options ...................................................................................................... 56
Color themes ..................................................................................................................................... 56
Match colors ......................................................................................................................................................... 58
Match colors using the Microsoft Office Basic Colors palette .......................................................... 58
Match colors using the HP Basic Color Match tool ........................................................................... 58
Match colors using View Custom Colors ........................................................................................... 59
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Advanced color use .............................................................................................................................................. 60
HP ColorSphere toner ........................................................................................................................ 60
HP ImageREt 3600 ............................................................................................................................ 60
Media selection ................................................................................................................................. 60
Color options ..................................................................................................................................... 60
Standard red-green-blue (sRGB) ...................................................................................................... 60
9 Manage and maintain ................................................................................................................................... 63
Information pages ............................................................................................................................................... 64
HP ToolboxFX ...................................................................................................................................................... 65
Open HP ToolboxFX ........................................................................................................................... 65
Status ................................................................................................................................................ 66
Event log ......................................................................................................................... 66
Alerts ................................................................................................................................................. 67
Set up Status Alerts ........................................................................................................ 67
Set up E-mail Alerts ........................................................................................................ 67
Product information .......................................................................................................................... 67
Set password ..................................................................................................................................... 67
Help .................................................................................................................................................... 68
System Settings ................................................................................................................................ 69
Device Information ......................................................................................................... 69
Paper Setup ..................................................................................................................... 70
Print Quality .................................................................................................................... 71
Print Density ................................................................................................................... 71
Paper Types .................................................................................................................... 71
Extended Print Modes ..................................................................................................... 71
System Setup .................................................................................................................. 71
Save/Restore Settings .................................................................................................... 71
Product Security ............................................................................................................. 72
Print Settings ..................................................................................................................................... 72
Printing ............................................................................................................................ 72
PCL5 ................................................................................................................................ 72
PostScript ........................................................................................................................ 72
Network Settings .............................................................................................................................. 72
Shop for Supplies .............................................................................................................................. 72
Other Links ........................................................................................................................................ 72
Embedded Web server ......................................................................................................................................... 74
View the HP Embedded Web Server ................................................................................................. 74
Embedded Web server sections ........................................................................................................ 75
Manage supplies .................................................................................................................................................. 77
Supplies life ....................................................................................................................................... 77
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Print-cartridge storage ..................................................................................................................... 77
HP policy on non-HP print cartridges ............................................................................................... 77
HP fraud hotline and Web site .......................................................................................................... 77
Print when cartridge is at estimated end of life ............................................................................... 78
Change print cartridges ....................................................................................................................................... 79
Memory and font DIMMs ...................................................................................................................................... 82
Product memory ............................................................................................................................... 82
Install memory and font DIMMs ........................................................................................................ 82
Enable memory ................................................................................................................................. 86
Enable memory for Windows ......................................................................................... 86
Check DIMM installation .................................................................................................................... 86
Clean the product ................................................................................................................................................ 86
Firmware updates ................................................................................................................................................ 87
10 Solve problems .......................................................................................................................................... 89
Basic troubleshooting checklist .......................................................................................................................... 90
Factors that affect product performance ......................................................................................... 90
Interpret control-panel and status-alert messages .......................................................................................... 91
Restore factory settings ...................................................................................................................................... 98
Clear jams ............................................................................................................................................................ 99
Common causes of jams ................................................................................................................... 99
Jam locations .................................................................................................................................. 100
Change Jam Recovery setting ......................................................................................................... 100
Clear jams in the right door ............................................................................................................. 100
Clear jams in the output bin area .................................................................................................... 104
Clear jams in Tray 1 ......................................................................................................................... 105
Clear jams in Tray 2 ......................................................................................................................... 106
Clear jams in the optional 500-sheet paper and heavy media tray (Tray 3) ................................. 108
Clear jams in the lower right door (Tray 3) ..................................................................................... 108
Solve image-quality problems .......................................................................................................................... 110
Identify and correct print defects ................................................................................................... 110
Print-quality checklist .................................................................................................. 110
General print quality issues .......................................................................................... 111
Solve issues with color documents .............................................................................. 114
Use HP ToolboxFX to troubleshoot print-quality problems ........................................ 117
Optimize and improve print quality ............................................................................. 118
Calibrate the product .................................................................................................... 118
Solve performance problems ............................................................................................................................ 119
Product software problems .............................................................................................................................. 120
Solve common Windows problems .................................................................................................................. 121
Solve Macintosh problems ................................................................................................................................ 122
ENWW vii
Solve problems with Mac OS X ........................................................................................................ 122
Appendix A Supplies and accessories ............................................................................................................. 125
Order parts, accessories, and supplies ............................................................................................................. 126
Part numbers ..................................................................................................................................................... 126
Appendix B Service and support ..................................................................................................................... 127
HP limited warranty statement ......................................................................................................................... 128
UK, Ireland, and Malta ..................................................................................................................... 129
Austria, Belgium, Germany, and Luxemburg .................................................................................. 129
Belgium, France, and Luxemburg ................................................................................................... 130
Italy .................................................................................................................................................. 131
Spain ................................................................................................................................................ 131
Denmark .......................................................................................................................................... 132
Norway ............................................................................................................................................ 132
Sweden ............................................................................................................................................ 132
Portugal ........................................................................................................................................... 133
Greece and Cyprus ........................................................................................................................... 133
Hungary ........................................................................................................................................... 133
Czech Republic ................................................................................................................................ 134
Slovakia ........................................................................................................................................... 134
Poland ............................................................................................................................................. 134
Bulgaria ........................................................................................................................................... 135
Romania .......................................................................................................................................... 135
Belgium and the Netherlands ......................................................................................................... 135
Finland ............................................................................................................................................. 136
Slovenia ........................................................................................................................................... 136
Croatia ............................................................................................................................................. 136
Latvia ............................................................................................................................................... 136
Lithuania .......................................................................................................................................... 137
Estonia ............................................................................................................................................. 137
Russia .............................................................................................................................................. 137
HP's Premium Protection Warranty: LaserJet toner cartridge limited warranty statement ........................... 138
HP policy on non-HP supplies ........................................................................................................................... 139
HP anticounterfeit Web site .............................................................................................................................. 140
Data stored on the toner cartridge ................................................................................................................... 141
End User License Agreement ............................................................................................................................ 142
OpenSSL ............................................................................................................................................................. 146
Customer self-repair warranty service ............................................................................................................. 147
Customer support .............................................................................................................................................. 148
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Appendix C Specifications ............................................................................................................................. 149
Physical specifications ...................................................................................................................................... 150
Power consumption, electrical specifications, and acoustic emissions .......................................................... 150
Environmental specifications ............................................................................................................................ 150
Appendix D Regulatory information ............................................................................................................... 151
Environmental product stewardship program ................................................................................................. 152
Protecting the environment ........................................................................................................... 152
Ozone production ............................................................................................................................ 152
Power consumption ........................................................................................................................ 152
Toner consumption ......................................................................................................................... 152
Paper use ......................................................................................................................................... 152
Plastics ............................................................................................................................................ 152
HP LaserJet print supplies .............................................................................................................. 153
Paper ............................................................................................................................................... 153
Material restrictions ........................................................................................................................ 153
Disposal of waste equipment by users (EU and India) ................................................................... 153
Electronic hardware recycling ........................................................................................................ 153
Brazil hardware recycling information ........................................................................................... 154
Chemical substances ....................................................................................................................... 154
Product Power Data per European Union Commission Regulation 1275/2008 ............................ 154
Restriction on Hazardous Substances statement (India) .............................................................. 154
Restriction on Hazardous Substances statement (Turkey) ........................................................... 154
Restriction on Hazardous Substances statement (Ukraine) .......................................................... 154
Substances Table (China) ................................................................................................................ 155
SEPA Ecolabel User Information (China) ........................................................................................ 155
The regulation of the implementation on China energy label for printer, fax, and copier ........... 155
Material Safety Data Sheet (MSDS) ................................................................................................ 156
EPEAT .............................................................................................................................................. 156
For more information ...................................................................................................................... 156
Declaration of conformity ................................................................................................................................. 157
Declaration of conformity ............................................................................................................... 157
Safety statements ............................................................................................................................................. 159
FCC regulations ............................................................................................................................... 159
Canada - Industry Canada ICES-003 Compliance Statement ......................................................... 159
VCCI statement (Japan) ................................................................................................................... 159
EMC statement (Korea) ................................................................................................................... 159
EMC statement (China) .................................................................................................................... 159
EMI statement (Taiwan) .................................................................................................................. 160
Power cord instructions .................................................................................................................. 160
Power cord statement (Japan) ....................................................................................................... 160
ENWW ix
Laser safety ..................................................................................................................................... 160
Laser statement for Finland ........................................................................................................... 160
GS statement (Germany) ................................................................................................................ 162
Eurasian Conformity (Belarus, Kazakhstan, Russia) ...................................................................... 162
Index ........................................................................................................................................................... 163
x ENWW
1 Product basics
●
Product comparison
●
Environmental features
●
Product features
●
Product views
ENWW 1
Product comparison
Base models
●
Prints up to 20 pages per minute (ppm) on letter-size and A4-size media.
●
100-sheet multipurpose tray (Tray 1) and 250-sheet input tray (Tray 2)
●
Optional 500-sheet input tray (Tray 3)
●
Hi-Speed universal serial bus (USB) 2.0 port
Network models
●
Prints up to 20 ppm on letter-size and A4-size media.
●
100-sheet multipurpose tray (Tray 1) and 250-sheet input tray (Tray 2)
●
Optional 500-sheet input tray (Tray 3)
●
Hi-Speed universal serial bus (USB) 2.0 port
●
Built-in 10/100 Base-T network port with IPv4/IPv6
Duplex models
●
Prints up to 20 ppm on letter-size and A4-size media.
●
100-sheet multipurpose tray (Tray 1) and 250-sheet input tray (Tray 2)
●
Optional 500-sheet input tray (Tray 3)
●
Hi-Speed universal serial bus (USB) 2.0 port
●
Built-in 10/100 Base-T network port with IPv4/IPv6
●
Automatic duplexer
2 Chapter 1 Product basics ENWW
Environmental features
Duplex Save paper by using duplex printing as your default print setting.
Recycling Reduce waste by using recycled paper.
Recycle print cartridges by using the HP Planet Partners return process.
For more information about recycling, go to
Energy savings Save energy by initiating sleep mode for the product.
HP Smart Web printing Use HP Smart Web printing to select, store, and organize text and graphics from multiple Web pages
and then edit and print exactly what you see onscreen. It gives you the control you need for printing
meaningful information while minimizing waste.
Job storage Use the job storage features to manage print jobs. By using job storage, you activate printing while
you are at the shared product, eliminating lost print jobs that are then reprinted.
www.hp.com/recycle.
ENWW Environmental features 3
Product features
Print
Memory
Supported operating systems
Paper handling
●
Prints up to 20 pages per minute (ppm) on letter-size and A4-size media.
●
Prints at 600 x 600 dots per inch (dpi) with Image REt 3600 text and graphics.
●
Includes adjustable settings to optimize print quality.
●
Offers automatic duplexing (duplex models only).
●
Includes 192-megabyte (MB) random-access memory (RAM).
●
Windows Vista (Starter Edition, 32-bit, and 64-bit)
●
Windows Vista Server 2008 (32-bit)
●
Windows XP (32-bit, Service Pack 2)
●
Windows XP (64-bit, Service Pack 1)
●
Windows Server 2003 (Service Pack 1)
●
Windows 2000 (Service Pack 4)
●
Mac OS X v10.3, v10.4, v10.5, and v10.6
●
Tray 1 (multipurpose tray) holds up to 100 sheets of print media or 10 envelopes.
●
Tray 2 holds up to 250 sheets of print media.
●
Optional Tray 3 holds up to 500 sheets of print media.
●
Output bin holds up to 250 sheets of print media.
Printer driver features
Interface connections
Environmental features
Economical printing
Supplies
Accessibility
●
ImageREt 3600 has been improved for this product. The improvements offer trapping
technologies, greater control over dot placement, and more precise control of toner
distribution within a dot. These new technologies result in high quality printing with smooth
colors.
●
Includes a Hi-Speed USB 2.0 port.
●
Built-in 10/100 Base-T network port with IPv4/IPv6 (network models only).
●
To determine the Energy Star® qualification status for this product, see the Product Data
Sheet or Specifications Sheet.
●
Provides N-up printing (printing more than one page on a sheet).
●
The printer driver provides the option to manually print on both sides.
●
The print cartridges use HP ColorSphere toner. For information about the number of pages the
cartridges can print, see
●
Online user guide is compatible with text screen-readers.
●
Print cartridges can be installed and removed by using one hand.
●
All doors and covers can be opened by using one hand.
www.hp.com/go/pageyield. Actual yield depends on specific use.
4 Chapter 1 Product basics ENWW
Product views
Front and side view
2
3
1
8
7
4
6
5
1 Output bin (holds 250 sheets of standard paper)
2 Front door (provides access to the print cartridges)
3 Tray 2 (holds 250 sheets of standard paper and provides jam access)
4 Optional Tray 3 (holds 500 sheets of standard paper)
5 Power button
6 Control panel
7 Optional Tray 3 right jam access
8 Tray 1 (multipurpose tray—holds 100 sheets of standard paper)
ENWW Product views 5
Back view
1
2
3
1 Rear door (for toner waste bin access)
2 DIMM door (for adding memory—one additional DIMM slot is available)
3 Hi-Speed USB 2.0 port and network port (network models only)
4 Power connection
Model and serial numbers
The model number and serial number are listed on an identification label located on the left side of the
product.
The label contains information about the country/region of origin and the revision level, manufacturing date,
production code, and production number of the product. The label also contains power rating and regulatory
information.
4
6 Chapter 1 Product basics ENWW
2 Control panel
●
Control-panel layout
●
Control-panel menus
ENWW 7
Control-panel layout
The product has the following items on the control panel.
1 Control-panel display: The display provides information about the product. Use the menus on the display to establish product
settings.
!
2 Back arrow button
●
Exit the control-panel menus.
●
Scroll back to a previous menu in a submenu list.
●
Scroll back to a previous menu item in a submenu list (without saving changes to the menu item).
3 Left arrow button
4 OK button: Press the OK button for the following actions:
●
Open the control-panel menus.
●
Open a submenu displayed on the control-panel display.
●
Select a menu item.
●
Clear some errors.
●
Begin a print job in response to a control-panel prompt (for example, when the message [OK] to print appears on the
control-panel display).
5 Right arrow button
6
Cancel button
menus.
7 Ready light (green): The Ready light is on when the product is ready to print. It blinks when the product is receiving print data.
8 Attention light (amber): The Attention light blinks when the product requires user attention.
: Use this button for the following actions:
: Use this button to navigate through the menus or to decrease a value that appears on the display.
: Use this button to navigate through the menus or to increase a value that appears on the display.
: Press this button to cancel a print job whenever the attention light is blinking or to exit the control-panel
8 Chapter 2 Control panel ENWW
Control-panel menus
Use the menus
1. Press the OK button to open the menus.
2. Press the left arrow
3. Press the OK button to select the appropriate option. An asterisk (*) appears next to the active
selection.
4. Press the back arrow
5. Press the cancel button
The sections that follow describe the options for each of the main menus:
●
Reports menu on page 9
●
System Setup menu on page 11
●
Network Configuration menu on page 15
●
Service menu on page 14
Reports menu
Use the Reports menu to print reports that provide information about the product.
Menu item Description
Demo Page Prints a color page that demonstrates print quality.
or right arrow button to navigate through the listings.
to scroll back through the submenus.
to exit the menu without saving any changes.
Menu Structure Prints a map of the control-panel-menu layout.
Configuration Report Prints a list of all the product settings. Includes network information when the product is
connected to a network.
Supplies Status Prints the status for each print cartridge, including the following information:
●
Approximate pages remaining
●
Approximate percentage of cartridge life remaining for each color
●
Part number
●
Approximate number of pages printed
Network Summary Prints a list of all product network settings (network models only).
Usage Page Prints a page that lists PCL pages, PCL 6 pages, HP postscript level 3 emulation pages, pages that
were jammed or mispicked in the product, monochrome (black and white) or color pages; and
reports the page count.
PCL Font List Prints a list of all the PCL fonts that are installed.
PS Font List Prints a list of all the PostScript (PS) fonts that are installed.
PCL 6 Font List Prints a list of all the PCL6 fonts that are installed.
Color Usage Log Prints a report that shows the user name, application name, and color usage information on a
job-by-job basis.
ENWW Control-panel menus 9
Menu item Description
Service Page Prints the service report.
Diagnostics Page Prints the calibration and color diagnostics pages.
10 Chapter 2 Control panel ENWW
System Setup menu
Use this menu to establish basic product settings. The System Setup menu has several sub-menus. Each is
described in the following table.
Menu item Sub-menu item Sub-menu item Description
Language Select the language for the control-panel
Paper Setup Default Paper Size Letter
A4
Legal
A3
11x17
Default Paper Type A list of available media
types appears.
Tray 1 Paper Size
Paper Type
Tray 2 Paper Size
Paper Type
Tray 3 Paper Size
Paper Type
Paper Out Action Wait Forever
Override
display messages and the product reports.
Select the size for printing internal reports
or any print job that does not specify a size.
Select the media type for printing internal
reports or any print job that does not
specify a type.
Select the default size and type for Tray 1
from the list of available sizes and types.
Select the default size and type for Tray 2
from the list of available sizes and types.
If optional Tray 3 is installed, select the
default size and type for Tray 3 from the
list of available sizes and types.
Select how the product should react when
a print job requires a size or type that is not
available or when a specified tray is empty.
Cancel
Select the Wait Forever option to make the
product wait until you load the correct
media, and then press the OK button. This
is the default setting.
Select the Override option to print on a
different size or type after a specified
delay.
Select the Cancel option to automatically
cancel the print job after a specified delay.
If you select either the Override or Cancel
option, the control panel prompts you to
specify the number of seconds to delay.
Use the arrow buttons to increase or
decrease the time.
ENWW Control-panel menus 11
Menu item Sub-menu item Sub-menu item Description
Print Quality Allow Color Printing Yes
No
Color Calibra tion Calibrate Now
Power-On Calibration
Adjust Alignment Print Test Page
Adjust Tray <X>
PowerSave Time Sleep Delay Off
1 minute
15 minutes
30 minutes
1 hour
Select the Yes option to allow the job to
print in monochrome (black and white) or
color depending on the job. This is the
default setting.
Select the No option to disable color
printing. All jobs will print in monochrome
(black and white). Some internal pages will
still print in color.
Calibrate Now: Makes the product perform
a calibration immediately. If a job is
processing, the product calibrates after the
job is complete. If an error message is
displayed, you must clear the error first.
Power-On Calibration: Select how soon the
product should calibrate after you turn it
on. The default setting is the 15 minutes
option.
Print Test Page: Print a test page that
tests product print alignment.
Adjust Tray <X>: Adjust the alignment of
the specified tray.
Sets how long the product remains idle
before it enters PowerSave mode. The
product automatically exits PowerSave
mode when you send a print job or press a
control-panel button.
The default setting is the 15 minutes
option.
2 hours
Auto-Off Delay Never
1 hour
2 hours
4 hours
8 hours
24 hours
Select one of the time-period options to set
the amount of inactive time the product
will wait before shutting off as a way to
conserve energy.
Select the Never option to prevent the
product from shutting off after a given
amount of time. This is the default setting.
12 Chapter 2 Control panel ENWW
Menu item Sub-menu item Sub-menu item Description
At Very Low Black Cartridge Stop
Prompt
Continue
At Very Low Color Cartridge Stop
Prompt
Continue
Print Black
Stop: If the product determines that the
black cartridge has reached the estimated
end of life, it stops printing. The supply
may still be able to produce acceptable
print quality. To continue printing, either
replace the supply or reconfigure the
product settings.
Prompt: If the product determines that the
black cartridge has reached the estimated
end of life, select this setting to be
prompted at the control panel to continue
printing. The supply does not need to be
replaced unless the print quality is no
longer acceptable. Once an HP supply has
reached estimated end of life, HP’s
premium Protection Warranty on that
supply has ended. This is the default
setting.
Continue: If the product determines that
the black cartridge has reached the
estimated end of life, select this setting to
continue printing until there is a decrease
in print quality.
Stop: If the product determines that a
cartridge has reached the estimated end of
life, it stops printing. The supply may still
be able to produce acceptable print quality.
To continue printing, either replace the
supply or reconfigure the product settings.
Prompt: If the product determines that a
color print cartridge has reached the
estimated end of life, select this setting to
be prompted at the control panel to
continue printing. The supply does not
need to be replaced unless the print quality
is no longer acceptable. Once an HP supply
has reached estimated end of life, HP’s
premium Protection Warranty on that
supply has ended. This is the default
setting.
Continue: If the product determines that a
color print cartridge has reached the
estimated end of life, select this setting to
continue printing until there is a decrease
in print quality.
Print Black: If the product determines that
a color print cartridge has reached the
estimated end of life, select this setting to
continue printing using black only.
ENWW Control-panel menus 13
Menu item Sub-menu item Sub-menu item Description
User-Defined Low Black
Courier Font Regular
Service menu
Use this menu to restore default settings, clean the product, and activate special modes that affect print
output.
Menu item Sub-menu item Description
Cleaning Page Use this option to clean the product if you see toner specks or
Cyan
Magenta
Yellow
Dark
(1-100) The user-defined percentage threshold
determines when the product begins
reporting that the cartridge life is low. The
message appears on the control-panel
display.
Select a version of the Courier font.
The Dark option is an internal Courier font
available on HP LaserJet Series III printers
and older.
other marks on the printed output. The cleaning process removes
dust and excess toner from the paper path.
When you select this item, the product prompts you to load plain
paper in Tray 1 and then press the OK button to start the cleaning
process. Wait until the process is complete. Discard the page that
prints.
Cleaning Mode Use this option to clean the bottom side of the scanner glass.
USB Speed High
Full
Less Paper Curl Off
On
Archive Print Off
On
Restore Defaults Yes
No
Sets the USB speed to High or Full. For the product to actually
operate at high speed, it must have high speed enabled and be
connected to an EHCI host controller that is also operating at high
speed. This menu item also does not reflect the current operating
speed of the product.
The default setting is High.
If printed pages are consistently curled, use this option to set the
product to a mode that reduces curl.
The default setting is Off.
If you are printing pages that will be stored for a long time, use
this option to set the product to a mode that reduces toner
smearing and dusting.
The default setting is Off.
Sets all customized settings to the factory default values.
14 Chapter 2 Control panel ENWW
Network Configuration menu
Use this menu to establish network configuration settings.
NOTE: This menu appears on network models only.
Menu item Sub-menu item Description
TCP/IP Configuration Automatic
Manual
Auto Crossover On
Off
Network Services IPv4
IPv6
Show IP address No
Yes
Select the Automatic option to automatically configure
all the TCP/IP settings.
Select the Manual option to manually configure the IP
address, subnet mask, and default gateway.
The default setting is Automatic.
This item is used when you are connecting the product
directly to a personal computer using an Ethernet cable
(you might have to set this to On or Off depending on
the computer being used).
The default setting is the On option.
This item is used by the network administrator to limit
the network services available on this product.
On
Off
The default setting for all items is On.
No: The product IP address will not appear on the
control-panel display.
Yes: The product IP address will appear on the controlpanel display, alternating between supplies information
and the product IP address. The IP address will not be
displayed if an error condition exits.
The default setting is No.
Link Speed Automatic (default)
10T Full
10T Half
100TX Full
100TX Half
Restore Defaults Press the OK button to restore the network
Sets the link speed manually if needed.
After setting the link speed, the product automatically
restarts.
configuration settings to the default values.
ENWW Control-panel menus 15
16 Chapter 2 Control panel ENWW
3 Software for Windows
●
Supported operating systems for Windows
●
Supported printer drivers for Windows
●
HP Universal Print Driver (UPD)
●
Priority for print settings
●
Change printer-driver settings for Windows
●
Install the Windows software
●
Supported utilities
ENWW 17
Supported operating systems for Windows
The product supports the following Windows operating systems:
●
Windows Vista (Starter Edition, 32-bit, and 64-bit)
●
Windows Vista Server 2008 (32-bit)
●
Windows XP (32-bit, Service Pack 2)
●
Windows XP (64-bit, Service Pack 1)
●
Windows Server 2003 (Service Pack 1)
●
Windows 2000 (Service Pack 4)
Supported printer drivers for Windows
●
PCL 6 (on the software CD)
●
PCL 5 universal printer driver (HP UPD) (available on the Web)
●
HP postscript level 3 emulation universal printer driver (available on the Web)
The printer drivers include online Help that has instructions for common printing tasks and also describes the
buttons, checkboxes, and drop-down lists that are in the printer driver.
NOTE: The PCL 5 and HP postscript level 3 emulation universal printer drivers that support this product are
versions of the HP Universal Print Driver (UPD) for Windows. They install and operate in the same manner as
previous versions of those drivers, and they do not require any special configuration. For more information
about the UPDs, see
www.hp.com/go/upd.
HP Universal Print Driver (UPD)
The HP Universal Print Drivers (UPDs) for Windows are drivers that give you instant access to virtually any
HP LaserJet product, from any location, without downloading separate drivers. They are built on proven
HP print driver technology and have been tested thoroughly and used with many software programs. They
are powerful solutions that perform consistently over time. For this product, there are two UPDs available:
●
PCL 5 UPD
●
HP postscript level 3 emulation UPD
An HP UPD communicates directly with each HP product, gathers configuration information, and then
customizes the user interface to show the product’s unique, available features. It automatically enables
features that are available for the product, such as two-sided printing and stapling, so you do not need to
enable them manually.
For more information, go to
www.hp.com/go/upd.
18 Chapter 3 Software for Windows ENWW
Priority for print settings
Changes to print settings are prioritized depending on where the changes are made:
NOTE: The names of commands and dialog boxes might vary depending on your software program.
●
Page Setup dialog box: Click Page Setup or a similar command on the File menu of the program you
are working in to open this dialog box. Settings changed here override settings changed anywhere else.
●
Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the program you
are working in to open this dialog box. Settings changed in the Print dialog box have a lower priority and
do not override changes made in the Page Setup dialog box.
●
Printer Properties dialog box (printer driver): Click Properties in the Print dialog box to open the
printer driver. Settings changed in the Printer Properties dialog box do not override settings anywhere
else in the printing software.
●
Default printer driver settings: The default printer driver settings determine the settings used in all
print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties dialog boxes.
●
Printer control panel settings: Settings changed at the printer control panel have a lower priority than
changes made anywhere else.
Change printer-driver settings for Windows
Change the settings for all print jobs
until the software program is closed
1. On the File menu in the software
program, click Print.
2. Select the driver, and then click
Properties or Preferences.
The steps can vary; this procedure is most
common.
Change the default settings for all print
jobs
1. Windows XP, Windows Server 2003,
and Windows Server 2008 (using the
default Start menu view): Click
Start, and then click Printers and
Faxes.
-or-
Windows 2000, Windows XP,
Windows Server 2003, and Windows
Server 2008 (using the Classic Start
menu view): Click Start, click
Settings, and then click Printers.
-or-
Windows Vista: Click Start, click
Control Panel, and then in the
category for Hardware and Sound
click Printer.
2. Right-click the driver icon, and then
select Printing Preferences.
Change the product configuration
settings
1. Windows XP, Windows Server 2003,
and Windows Server 2008 (using the
default Start menu view): Click
Start, and then click Printers and
Faxes.
-or-
Windows 2000, Windows XP,
Windows Server 2003, and Windows
Server 2008 (using the Classic Start
menu view): Click Start, click
Settings, and then click Printers.
-or-
Windows Vista: Click Start, click
Control Panel, and then in the
category for Hardware and Sound
click Printer.
2. Right-click the driver icon, and then
select Properties.
b
3. Click the Device Settings ta
.
ENWW Priority for print settings 19
Install the Windows software
Software installation types for Windows
The software installer instructs you when to connect the product to a computer or a network. After the
product is connected, the installer gives you the option of finishing the installation without installing all
recommended software.
The following operating systems support the “full” installation of recommended software.
●
Windows Vista 32-bit
●
Windows Vista 64-bit
●
Windows XP, Service Pack 2
The following operating systems support the “minimal” installation, which does not include the
recommended software.
●
Windows Vista Starter Edition
●
Windows Vista 32-bit
●
Windows Vista 64-bit
●
Windows Vista Server 2008, 32 bit
●
Windows XP, Service Pack 2
●
Windows XP 64-bit, Service Pack 1
●
Windows Server 2003, Service Pack 1
●
Windows 2000, Service Pack 4
Remove software for Windows
1. Click Start, and then click All Programs.
2. Click HP, and then click HP Color LaserJet CP5225 Series printer.
3. Click Uninstall, and then follow the onscreen instructions to remove the software.
20 Chapter 3 Software for Windows ENWW
Supported utilities
HP Web Jetadmin
HP Web Jetadmin is a browser-based management tool for HP Jetdirect-connected printers within your
intranet, and it should be installed only on the network administrator’s computer.
To download a current version of HP Web Jetadmin and for the latest list of supported host systems, visit
www.hp.com/go/webjetadmin.
When installed on a host server, a Windows client can gain access to HP Web Jetadmin by using a supported
Java-enabled Web browser (such as Microsoft Internet Explorer or Netscape Navigator) by navigating to the
HP Web Jetadmin host.
Embedded Web server
The product is equipped with an embedded Web server, which provides access to information about the
network-connected product and network activities. This information appears in a Web browser, such as
Microsoft Internet Explorer, Netscape Navigator, Apple Safari, or Firefox.
The embedded Web server resides on the product. It is not loaded on a network server.
The embedded Web server provides an interface to the product that anyone who has a network-connected
computer and a standard Web browser can use. No special software is installed or configured, but you must
have a supported Web browser on your computer. To gain access to the embedded Web server, type the IP
address for the product in the address line of the browser. (To find the IP address, print a configuration page.
For more information about printing a configuration page, see
Information pages on page 64.)
For a complete explanation of the features and functionality of the embedded Web server, see
Web server on page 74.
Embedded
ENWW Supported utilities 21
HP ToolboxFX
HP ToolboxFX software is a program that you can use for the following tasks:
●
Check the product status
●
Check the supplies status and shop online for supplies
●
Set up alerts
●
View product usage reports
●
View product documentation
●
Gain access to troubleshooting and maintenance tools
HP ToolboxFX is supported for direct USB and network installations. You do not have to have Internet access
to open and use HP ToolboxFX. HP ToolboxFX is only available following a Recommended install.
NOTE: HP ToolboxFX is not supported for Windows 2000, Windows Server 2003, or Macintosh operating
systems. To use HP ToolboxFX, you must have the TCP/IP protocol installed on your computer.
Supported operating systems
For more information about using HP ToolboxFX software, see Open HP ToolboxFX on page 65.
Other Windows components and utilities
●
Software installer — automates the printing system installation
●
Online Web registration
●
Print Quality Optimizer Video
●
HP Basic Color Match (available on the Web)
●
HP Easy Printer Care (available on the Web)
●
Web Printsmart (available on the Web)
●
HP SureSupply
●
HP Print View Software (available on the Web)
●
Microsoft Windows XP, Service Pack 2 (Home and
Professional editions)
●
Microsoft Windows Vista™
22 Chapter 3 Software for Windows ENWW
4 Use the product with Macintosh
●
Software for Macintosh
●
Use features in the Macintosh printer driver
ENWW 23
Software for Macintosh
Supported operating systems for Macintosh
The product supports the following Macintosh operating systems:
●
Mac OS X v10.3, v10.4, v10.5, and v10.6
NOTE: For Mac OS X v10.4 and later, PPC and Intel Core Processor Macs are supported.
Supported printer drivers for Macintosh
The HP installer provides PostScript® Printer Description (PPD) files and Printer Dialog Extensions (PDEs) for
use with Macintosh computers.
Remove software from Macintosh operating systems
You must have administrator rights to remove the software.
Mac OS X V10.3 and V10.4
1. Browse to the following folder:
Library/Printers/PPDs/Contents/Resources
2. Open the <lang>.lproj folder where <lang> is a two-letter language code.
3. Delete the .GZ file for this product.
4. Repeat steps 2 and 3 for each language folder.
Mac OS X V10.5
1. Browse to the following folder:
Library/Printers/PPDs/Contents/Resources
2. Delete the .GZ file for this product.
Priority for print settings for Macintosh
Changes to print settings are prioritized depending on where the changes are made:
NOTE: The names of commands and dialog boxes might vary depending on your software program.
●
Page Setup dialog box: Click Page Setup or a similar command on the File menu of the program you
are working in to open this dialog box. Settings changed here might override settings changed
anywhere else.
●
Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the program you
are working in to open this dialog box. Settings changed in the Print dialog box have a lower priority and
do not override changes made in the Page Setup dialog box.
24 Chapter 4 Use the product with Macintosh ENWW
●
Default printer driver settings: The default printer driver settings determine the settings used in all
print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties dialog boxes.
●
Printer control panel settings: Settings changed at the printer control panel have a lower priority than
changes made anywhere else.
Change printer-driver settings for Macintosh
Change the settings for all print jobs
until the software program is closed
1. On the File menu, click Print.
2. Change the settings that you want on
the various menus.
Change the default settings for all print
jobs
1. On the File menu, click Print.
2. Change the settings that you want on
the various menus.
3. On the Presets menu, click Save as
and type a name for the preset.
These settings are saved in the Presets
menu. To use the new settings, you must
select the saved preset option every time
you open a program and print.
Supported utilities for Macintosh
View embedded Web server using a Macintosh
Change the product configuration
settings
Mac OS X v10.3 or Mac OS X v10.4
1. From the Apple menu, click System
Preferences and then Print & Fax.
2. Click Printer Setup.
3. Click the Installable Options menu.
Mac OS X v10.5 or Mac OS X v10.6
1. From the Apple menu, click System
Preferences and then Print & Fax.
2. Click Options & Supplies.
3. Click the Driver menu.
4. Select the driver from the list, and
configure the installed options.
The embedded Web server (EWS) is accessed by clicking the Utility button when viewing the print queue. This
opens a Web browser, such as Safari, which allows the user to access the EWS. The EWS can also be accessed
directly by typing the network IP address or DNS name of the product into the Web browser.
HP USB EWS Gateway software, which is automatically installed, also allows a Web browser to access the
product if the product is connected using a USB cable. Click the Utility button when using a USB connection to
access the EWS though the Web browser.
Use the EWS to perform the following tasks:
●
View the product status and change product settings.
●
View and change network settings for the product.
●
Print information pages for the product.
●
View the product event log.
ENWW Software for Macintosh 25
Use features in the Macintosh printer driver
Create and use printing presets in Macintosh
Use printing presets to save the current printer driver settings for reuse.
Create a printing preset
1. On the File menu, click Print.
2. Select the driver.
3. Select the print settings.
4. In the Presets box, click Save As..., and type a name for the preset.
5. Click OK.
Use printing presets
1. On the File menu, click Print.
2. Select the driver.
3. In the Presets box, select the printing preset that you want to use.
NOTE: To use printer-driver default settings, select Standard.
Resize documents or print on a custom paper size
You can scale a document to fit on a different size of paper.
1. On the File menu, click Print.
2. Open the Paper Handling menu.
3. In the area for Destination Paper Size, select Scale to fit paper size, and then select the size from the
drop-down list.
4. If you want to use only paper that is smaller than the document, select Scale down only.
Print a cover page
You can print a separate cover page for your document that includes a message (such as “Confidential”).
1. On the File menu, click Print.
2. Select the driver.
3. Open the Cover Page menu, and then select whether to print the cover page Before Document or After
Document.
4. In the Cover Page Type menu, select the message that you want to print on the cover page.
NOTE: To print a blank cover page, select Standard as the Cover Page Type.
26 Chapter 4 Use the product with Macintosh ENWW
Use watermarks
A watermark is a notice, such as “Confidential,” that is printed in the background of each page of a document.
1. On the File menu, click Print.
2. Open the Watermarks menu.
3. Next to Mode, select the type of watermark to use. Select Watermark to print a semi-transparent
message. Select Overlay to print a message that is not transparent.
4. Next to Pages, select whether to print the watermark on all pages or on the first page only.
5. Next to Text, select one of the standard messages, or select Custom and type a new message in the
box.
6. Select options for the remaining settings.
Print multiple pages on one sheet of paper in Macintosh
You can print more than one page on a single sheet of paper. This feature provides a cost-effective way to
print draft pages.
1. On the File menu, click Print.
2. Select the driver.
3. Open the Layout menu.
4. Next to Pages per Sheet, select the number of pages that you want to print on each sheet (1, 2, 4, 6, 9,
or 16).
5. Next to Layout Direction, select the order and placement of the pages on the sheet.
6. Next to Borders, select the type of border to print around each page on the sheet.
Print on both sides of the page (duplex printing)
CAUTION: To avoid jams, do not load paper that is heavier than 105 g/m2 (28-lb bond) for automatic
duplexing.
Use automatic duplex printing
1. Insert enough paper into one of the trays to accommodate the print job. If you are loading special paper
such as letterhead, load it in one of the following ways:
ENWW Use features in the Macintosh printer driver 27
●
For tray 1, load the letterhead paper face-up with the bottom edge feeding into the printer first.
●
For all other trays, load the letterhead paper face-down with the top edge at the back of the tray.
2. On the File menu, click Print.
3. Open the Layout menu.
4. Next to Two-Sided, select either Long-Edge Binding or Short-Edge Binding.
5. Click Print.
Print on both sides manually
1. Insert enough paper into one of the trays to accommodate the print job. If you are loading special paper
such as letterhead, load it in one of the following ways:
●
For tray 1, load the letterhead paper face-up with the bottom edge feeding into the printer first.
●
For all other trays, load the letterhead paper face-down with the top edge at the back of the tray.
2. On the File menu, click Print.
3. On the Finishing menu, select Manually Print on 2nd Side.
4. Click Print. Follow the instructions in the pop-up window that appears on the computer screen before
replacing the output stack in tray 1 for printing the second half.
5. Go to the printer, and remove any blank paper that is in tray 1.
6. Insert the printed stack face-up with the bottom edge feeding into the printer first in tray 1. You must
print the second side from tray 1.
7. If prompted, press the appropriate control-panel button to continue.
Set the color options
Use the Color Options pop-up menu to control how colors are interpreted and printed from software
programs.
1. Click Show Advanced Options.
2. Adjust the individual settings for text, graphics, and photographs.
Use the Services menu
If the product is connected to a network, use the Services menu to obtain product and supply-status
information.
1. On the File menu, click Print.
2. Open the Services menu.
28 Chapter 4 Use the product with Macintosh ENWW
5 Connectivity
●
Supported network operating systems
●
USB connection
●
Supported network protocols
●
Configure the product on the network
ENWW 29
Supported network operating systems
The following operating systems support network printing:
●
Windows Vista (Starter Edition, 32-bit, and 64-bit)
●
Windows Vista Server 2008 (32-bit)
●
Windows XP (32-bit, Service Pack 2)
●
Windows XP (64-bit, Service Pack 1)
●
Windows Server 2003 (Service Pack 1)
●
Windows 2000 (Service Pack 4)
●
Mac OS X v10.3, v10.4, v10.5, and v10.6
NOTE: Not all network operating systems support a full software installation. See
systems for Windows on page 18 and Supported operating systems for Macintosh on page 24.
Printer sharing disclaimer
HP does not support peer-to-peer networking, as the feature is a function of Microsoft operating systems
and not of the HP printer drivers. Go to Microsoft at
Supported operating
www.microsoft.com.
30 Chapter 5 Connectivity ENWW
USB connection
NOTE: Do not connect the USB cable before installing the software. The installation program will notify you
when the USB cable should be connected.
This product supports a USB 2.0 connection. You must use an A-to-B type USB cable for printing.
Supported network protocols
The product supports the TCP/IP network protocol. It is the most widely used and accepted networking
protocol. Many networking services utilize this protocol. This product also supports IPv4 and IPv6. The
following tables list the networking services/protocols that are supported on the product.
Table 5-1 Printing
Service name Description
port 9100 (Direct Mode) Printing service
Line printer daemon (LPD) Printing service
ws-print Microsoft plug-and-play printing solution
Table 5-2 Network product discovery
Service name Description
SLP (Service Location Protocol) Device Discovery Protocol, used to help find and configure
Bonjour (also known as “Rendezvous” or “mDNS”) Device Discovery Protocol, used to help find and configure
network devices. Used primarily by Microsoft-based software
programs.
network devices. Used primarily by Apple Macintosh-based
software programs.
ws-discovery Used by Microsoft-based software programs
ENWW USB connection 31
Table 5-3 Messaging and management
Service name Description
HTTP (hypertext transfer protocol) Allows Web browsers to communicate with embedded Web
server.
SNMP (simple network management protocol) Used by network programs for product management. SNMP V1
and standard MIB-II (Management Information Base) objects are
supported.
Table 5-4 IP addressing
Service name Description
DHCP (dynamic host configuration protocol): IPv4 and IPv6 For Automatic IP address assignment. DHCP server provides the
product with an IP address. Generally requires no user
intervention for product to obtain IP address from a DHCP server.
BOOTP (bootstrap protocol) For Automatic IP address assignment. BOOTP server provides the
Auto IP For Automatic IP address assignment. If neither a DHCP server nor
product with an IP address. Requires administrator to input the
product MAC hardware address in the BOOTP server HOSTS file in
order for the product to obtain an IP address from that server.
a BOOTP server is present, this service allows the product to
generate a unique IP address.
With manual IP addressing, you can manually provide an IP
address, subnet mask, and gateway address.
32 Chapter 5 Connectivity ENWW
Configure the product on the network
To configure network parameters on the product, use the product control panel, or the embedded Web
server. For Windows operating systems, use the HP ToolboxFX software. For Mac OS X, use the Utility
button.
Set up the product on the network
HP recommends that you use the HP software installer on the product CD-ROM to set up printer drivers for
networks.
NOTE: For Windows operating systems, you must connect the product to the network prior to starting the
software installation.
This product supports a 10/100 Base-T network connection. Plug the network cable into the product and
your network connection.
View settings
Network summary report
The network summary report lists the current settings and properties of the product network card. To print
the network summary report from the product, complete the following steps.
1. On the control panel, press the OK button.
2. Use the arrow buttons to select the Reports menu, and then press the OK button.
3. Use the arrow buttons to select the Network Summary option, and then press the OK button.
Configuration page
The configuration page lists the current settings and properties of the product. To print the configuration
page from the product, complete one of the following processes.
Use the control-panel buttons
▲
At the control panel, simultaneously press and hold the back button
and the cancel button .
ENWW Configure the product on the network 33
Use the control-panel menus
1. On the control panel, press the OK button.
2. Use the arrow buttons to select the Reports menu, and then press the OK button.
3. Use the arrow buttons to select Configuration Report, and then press the OK button.
TCP/IP
Similar to a common language that people use to communicate with each other, TCP/IP (Transmission
Control Protocol/Internet Protocol) is a suite of protocols designed to define the way computers and other
devices communicate with each other over a network.
IP address
Every device on an IP network requires a unique IP address. This address can be manually set by the user or
can be obtained automatically, depending on the available network services.
An IPv4 address contains four bytes of information, divided into sections that each contain one byte. The IP
address has the following format:
xxx.xxx.xxx.xxx
NOTE: When assigning IP addresses, always consult the IP address administrator. Setting the wrong
address can disable other equipment operating on the network or interfere with communications.
Configure IP parameters
IP configuration parameters can be configured manually, or they can be automatically downloaded by using
DHCP or BOOTP each time the product is turned on.
When turned on, a new product that is unable to retrieve a valid IP address from the network automatically
assigns itself a default IP address. On a small private network, a unique IP address in the range of
169.254.1.0 to 169.254.254.255 is assigned. The IP address for the product is listed on the product
configuration page and the network report. See
Dynamic Host Configuration Protocol (DHCP)
DHCP allows a group of devices to use a set of IP addresses that are maintained by a DHCP server. The
product sends a request to the server, and if an IP address is available, the server assigns it to that product.
BOOTP
BOOTP is a bootstrap protocol used to download configuration parameters and host information from a
network server.
The product broadcasts a boot request packet that contains the product hardware address. The server
answers with a boot reply packet that contains the information that the product needs for configuration.
Subnets
When an IP network address for a particular network class is assigned to an organization, no provision is
made for more than one network being present at that location. Local network administrators use subnets to
partition a network into several different subnetworks. Splitting a network into subnets can result in better
performance and improved use of limited network address space.
Control-panel menus on page 9.
34 Chapter 5 Connectivity ENWW
Subnet mask
The subnet mask is a mechanism used to divide a single IP network into several different subnetworks. For a
given network class, a portion of an IP address that would normally be used to identify a node is used,
instead, to identify a subnetwork. A subnet mask is applied to each IP address to specify the portion used for
subnetworks, and the portion used to identify the node.
Gateways
Gateways (routers) are used to connect networks together. Gateways are devices that act as translators
between systems that do not use the same communication protocols, data formatting, structures,
languages, or architectures. Gateways repackage the data packets and change the syntax to match that of
the destination system. When networks are divided into subnets, gateways are required to connect one
subnet to another.
Default gateway
The default gateway is the IP address of the gateway or router that moves packets between networks.
If multiple gateways or routers exist, then the default gateway is typically the address of the first, or nearest,
gateway or router. If no gateways or routers exist, then the default gateway will typically assume the IP
address of the network node (such as the workstation or product).
IP address
You can configure the IP address manually or automatically via DHCP, BootP, or Auto IP.
NOTE: When assigning IP addresses, always consult the IP address administrator. Setting the wrong
address can disable other equipment operating on the network or interfere with communications.
Manual configuration
1. On the control panel, press the OK button.
2. Use the arrow buttons to select the Network Configuration menu, and then press the OK button.
3. Use the arrow buttons to select the TCP/IP Configuration menu, and then press the OK button.
4. Use the arrow buttons to select the Manual option, and then press the OK button.
5. Press the right arrow button
arrow button
process for the other three sections of the IP address.
6. If the address is correct, use the arrow buttons to select the Yes option, and then press the OK button.
Select a subnet mask and repeat step 5 for the default gateway settings.
-or-
If the IP address is incorrect, use the arrow buttons to select the No option, and then press the OK
button. Repeat step 5 to establish the correct IP address, and then select a subnet mask and repeat step
5 for the default gateway settings.
to increase the value for the first section of the IP address. Press the left
to decrease the value. When the value is correct, press the OK button. Repeat this
Automatic configuration
NOTE: The Automatic option is the default Network Configuration TCP/IP Configuration setting.
ENWW Configure the product on the network 35
1. On the control panel, press the OK button.
2. Use the arrow buttons to select the Network Configuration menu, and then press the OK button.
3. Use the arrow buttons to select the TCP/IP Configuration menu, and then press the OK button.
4. Use the arrow buttons to select the Automatic option, and then press the OK button.
It might take several minutes before the automatic IP address is ready for use.
NOTE: To disable or enable specific automatic IP modes (such as BOOTP, DHCP, or AutoIP), use the
embedded Web server or HP ToolboxFX.
Show or hide the IP address on the control panel
NOTE: When the Show IP address setting is On, the IP address appears on the control-panel display.
1. On the control panel, press the OK button.
2. Use the arrow buttons to select the Network Configuration menu, and then press the OK button.
3. Use the arrow buttons to select the Show IP address menu, and then press the OK button.
4. Use the arrow buttons to select the Yes or No option, and then press the OK button.
Set automatic crossover
1. On the control panel, press the OK button.
2. Use the arrow buttons to select the Network Configuration menu, and then press the OK button.
3. Use the arrow buttons to select the Auto Crossover menu, and then press the OK button.
4. Use the arrow buttons to select the On or Off option, and then press the OK button.
Set network services
1. On the control panel, press the OK button.
2. Use the arrow buttons to select the Network Configuration menu, and then press the OK button.
3. Use the arrow buttons to select the Network Services menu, and then press the OK button.
4. Use the arrow buttons to select the IPv4 or IPv6 menu, and then press the OK button.
5. Use the arrow buttons to select the On or Off option, and then press the OK button.
Selecting the Off option disables the product IPv4/IPv6 networking.
Set the link speed
1. On the control panel, press the OK button.
2. Use the arrow buttons to select the Network Configuration menu, and then press the OK button.
3. Use the arrow buttons to select the Link Speed menu, and then press the OK button.
4. Use the arrow buttons to select one of the link speed options, and then press the OK button.
36 Chapter 5 Connectivity ENWW
Restore defaults (network settings)
1. On the control panel, press the OK button.
2. Use the arrow buttons to select the Network Configuration menu, and then press the OK button.
3. Use the arrow buttons to select the Restore Defaults menu, and then press the OK button.
4. Press the OK button to restore the default network settings. Press the cancel button
without restoring the default network settings.
to exit the menu
ENWW Configure the product on the network 37
38 Chapter 5 Connectivity ENWW
6 Paper and print media
●
Understand paper and print media use
●
Supported paper and print media sizes
●
Supported paper types and tray capacity
●
Supported paper sizes for duplex printing
●
Special paper or print media guidelines
●
Load trays
ENWW 39
Understand paper and print media use
This product supports a variety of paper and other print media in accordance with the guidelines in this user
guide. Paper or print media that does not meet these guidelines might cause the following problems:
●
Poor print quality
●
Increased jams
●
Premature wear on the product, requiring repair
For best results, use only HP-brand paper and print media designed for laser printers or multiuse. Do not use
paper or print media made for inkjet printers. HP Company cannot recommend the use of other brands of
media because HP cannot control their quality.
It is possible for paper to meet all of the guidelines in this user guide and still not produce satisfactory
results. This might be the result of improper handling, unacceptable temperature and/or humidity levels, or
other variables over which HP has no control.
CAUTION: Using paper or print media that does not meet HP's specifications might cause problems for the
product, requiring repair. This repair is not covered by the HP warranty or service agreements.
40 Chapter 6 Paper and print media ENWW
Supported paper and print media sizes
This product supports a number of paper sizes, and it adapts to various media.
NOTE: To obtain best print results, select the appropriate paper size and type in your print driver before
printing.
Table 6-1 Supported paper and print media sizes
Size Dimensions Tray 1 Tray 2 Optional Tray 3
Letter 216 x 279 mm (8.5 x 11 in)
Legal 216 x 356 mm (8.5 x 14 in)
A4 210 x 297 mm (8.27 x 11.69 in)
Executive 184 x 267 mm (7.25 x 10.5 in)
A3 297 x 420 mm (11.69 x 16.54 in)
A5 148 x 210 mm (5.83 x 8.27 in)
A6 105 x 148 mm (4.13 x 5.83 in)
B4 (JIS) 257 x 364 mm (10.12 x 14.33 in)
B5 (JIS) 182 x 257 mm (7.17 x 10.12 in)
8k 270 x 390 mm (10.6 x 15.4 in)
260 x 368 mm (10.2 x 14.5 in)
273 x 394 mm (10.75 x 15.5 in)
16k 184 x 260 mm (7.24 x 10.23 in)
195 x 270 mm (7.68 x 10.62 in)
197 x 273 mm (7.75 x 10.75 in)
8.5 x 13 (Folio) 216 x 330 mm (8.5 x 13 in)
Index card 76 x 127 mm (3 x 5 in)
107 x 152 mm (4 x 6 in)
127 x 203 mm (5 x 8 in)
10 x 15 cm 100 x 150 mm (3.9 x 5.9 in)
11 x 17
(Tabloid)
279 x 432 mm (11 x 17 in)
1
12 x 18 (Arch B) 305 x 457 mm (12 x 18 in)
RA3 305 x 430 mm (12 x 16.9 in)
SRA3 320 x 450 mm (12.6 x 17.7 in)
ENWW Supported paper and print media sizes 41
Table 6-1 Supported paper and print media sizes (continued)
Size Dimensions Tray 1 Tray 2 Optional Tray 3
Custom Minimum: 76 x 127 mm (3 x 5 in)
Maximum: 320 x 470 mm (12.6 x 18.5 in)
Minimum: 148 x 182 mm (5.8 x 7.1 in)
Maximum: 297 x 432 mm (11.7 x 17 in)
Minimum: 210 x 148 mm (8.3 x 5.8 in)
Maximum: 297 x 432 mm (11.7 x 17 in)
1
This size is not listed in the printer driver or product firmware, but is supported as a custom size.
Table 6-2 Supported envelopes and postcards
Size Dimensions Tray 1 Tray 2
Envelope #10 105 x 241 mm (4.13 x 9.49 in)
Envelope DL 110 x 220 mm (4.33 x 8.66 in)
Envelope C5 162 x 229 mm (6.93 x 9.84 in)
Envelope B5 176 x 250 mm (6.7 x 9.8 in)
Envelope Monarch 98 x 191 mm (3.9 x 7.5 in)
Postcard 100 x 148 mm (3.94 x 5.83 in)
Double postcard 148 x 200 mm (5.83 x 7.87 in)
42 Chapter 6 Paper and print media ENWW
Supported paper types and tray capacity
Media type Dimensions
Paper, including the
following types:
●
Plain
Tray 1 minimum:
76 x 127 mm (3 x 5 in)
Tray 1 maximum:
1
320 x 470 mm
●
●
●
●
●
Letterhead
Color
Preprinted
Prepunched
Recycled
(12.6 x 18.5 in)
Tray 2 minimum: 148 x
182 mm (5.8 x 7.1 in)
Tray 3 minimum: 210 x
148 mm (8.3 x 5.8 in)
Tray 2 or Tray 3 maximum:
297 x 432 mm (11.7 x
17 in)
Heavy paper Same as for paper
Cover paper Same as for paper
Glossy paper
Same as for paper
Photo paper
Weight Capacity
60 to 105 g/m
2
Tray 1: up to 100 sheets
(16 to 28 lb)
Tray 2: up to 250 sheets of
75 g/m
Tray 3: up to 500 sheets of
75 g/m
2
Tray 1: Up to 220 g/m
Tray 1: up to 10 mm (0.4 in)
(58 lb)
Tray 2: up to 25 mm
Trays 2 and 3: Up to 120 g/
2
(32 lb)
m
(0.98 in) stack height
Tray 3: up to 51 mm (2 in)
stack height
2
Tray 1: Up to 220 g/m
Tray 1: up to 10 mm (0.4 in)
(58 lb)
Tray 2: up to 25 mm
Trays 2 and 3: Up to 120 g/
2
(32 lb)
m
(0.98 in) stack height
Tray 3: up to 51 mm (2 in)
stack height
2
Tray 1: Up to 220 g/m
Tray 1: up to 10 mm (0.4 in)
(58 lb)
Tray 2: up to 25 mm
Trays 2 and 3: Up to 160 g/
2
(43 lb)
m
(0.98 in) stack height
Tray 3: up to 51 mm (2 in)
stack height
2
2
(20 lb bond)
2
(20 lb bond)
Paper orientation
Tray 1: Side to be printed
on face-down, with the top
edge at the back of the tray
Trays 2 and 3: Side to be
printed on face-up, with
the top edge at the back of
the tray
Tray 1: Side to be printed
on face-down, with the top
edge at the back of the tray
Trays 2 and 3: Side to be
printed on face-up, with
the top edge at the back of
the tray
Tray 1: Side to be printed
on face-down, with the top
edge at the back of the tray
Trays 2 and 3: Side to be
printed on face-up, with
the top edge at the back of
the tray
Tray 1: Side to be printed
on face-down, with the top
edge at the back of the tray
Trays 2 and 3: Side to be
printed on face-up, with
the top edge at the back of
the tray
Transparencies A4 or Letter Thickness: 0.12 to 0.13 mm
(4.7 to 5.1 mils)
Tray 1: up to 10 mm (0.4 in) Side to be printed on face-
down, with the top edge at
the back of the tray
Labels
3
A4 or Letter Thickness: up to 0.23 mm
(9 mils)
Tray 1: up to 10 mm (0.4 in) Side to be printed on face-
down, with the top edge at
the back of the tray
Envelopes
●
COM 10
Up to 90 g/m
2
(24 lb)
Tray 1: up to 10 envelopes Side to be printed on face-
down, with the stamp-end
●
●
●
●
Monarch
DL
C5
B5
at the back of the tray
ENWW Supported paper types and tray capacity 43
Media type
Postcards or index cards 100 x 148 mm (3.9 x 5.8 in) Tray 1: up to 10 mm (0.4 in) Side to be printed on face-
1
The product supports a wide range of standard and custom sizes of print media. Check the printer driver for supported sizes.
2
Capacity can vary depending on media weight and thickness, and environmental conditions.
3
Smoothness: 100 to 250 (Sheffield)
Dimensions
1
Weight
Capacity
2
Paper orientation
down, with the top edge at
the back of the tray
Supported paper sizes for duplex printing
●
Minimum: 148 x 182 mm (5.8 x 7.1 in)
●
Maximum: 320 x 450 mm (12.6 x 18 in)
2
NOTE: For automatic duplexing, do not load paper that is heavier than 105 g/m
duplexing to print on heavier paper. For information about manual duplexing, see
options on page 52 for Windows or Print on both sides manually on page 28 for Mac.
(28-lb bond). Use manual
Set document finishing
44 Chapter 6 Paper and print media ENWW
Special paper or print media guidelines
This product supports printing on special media. Use the following guidelines to obtain satisfactory results.
When using special paper or print media, be sure to set the type and size in the printer driver to obtain the
best results.
CAUTION: HP LaserJet products use fusers to bond dry toner particles to the paper in very precise dots. HP
laser paper is designed to withstand this extreme heat. Using inkjet paper could damage the product.
Media type Do Do not
Envelopes
Labels
Transparencies
Letterhead or preprinted forms
Heavy paper
●
Store envelopes flat.
●
Use envelopes where the seam
extends all the way to the corner of
the envelope.
●
Use peel-off adhesive strips that are
approved for use in laser printers.
●
Use only labels that have no exposed
backing between them.
●
Use labels that lie flat.
●
Use only full sheets of labels.
●
Use only transparencies that are
approved for use in laser printers.
●
Place transparencies on a flat surface
after removing them from the
product.
●
Use only letterhead or forms
approved for use in laser printers.
●
Use only heavy paper that is
approved for use in laser printers and
meets the weight specifications for
this product.
●
Do not use envelopes that are
wrinkled, nicked, stuck together, or
otherwise damaged.
●
Do not use envelopes that have
clasps, snaps, windows, or coated
linings.
●
Do not use self-stick adhesives or
other synthetic materials.
●
Do not use labels that have wrinkles
or bubbles, or are damaged.
●
Do not print partial sheets of labels.
●
Do not use transparent print media
not approved for laser printers.
●
Do not use raised or metallic
letterhead.
●
Do not use paper that is heavier than
the recommended media
specification for this product unless it
is HP paper that has been approved
for use in this product.
Glossy or coated paper
●
Use only glossy or coated paper that
is approved for use in laser printers.
●
Do not use glossy or coated paper
designed for use in inkjet products.
ENWW Special paper or print media guidelines 45
Load trays
Load Tray 1
1. Open Tray 1.
2. If loading long sheets of media, pull out the extension tray.
46 Chapter 6 Paper and print media ENWW
3. Extend the paper guides fully (callout 1) and then load the media stack into Tray 1 (callout 2). Adjust the
Load Tray 2 or 3
1. Pull the tray out of the product.
paper guides to the size of the paper.
NOTE: Place the media into Tray 1 with the side to be printed on face-down and either the top (rotated
media) or right edge toward the product.
2. Slide open the paper length and width guides.
ENWW Load trays 47
3. Place the paper face-up in the tray and make sure that it is flat at all four corners. Slide the paper length
and width guides so that they are against the stack of paper.
NOTE: The following sizes should not be rotated: letter, A4, Executive, and B5 (JIS). Load those media
types so that the long edge is against the right side of the tray.
4. Push down on the paper to make sure that the paper stack is below the paper limit tabs on the side of
the tray.
5. Slide the tray into the product.
48 Chapter 6 Paper and print media ENWW
7 Print tasks
●
Cancel a print job
●
Use features in the Windows printer driver
ENWW 49
Cancel a print job
You can stop a print request by using the product control panel or using your software program. For
instructions on how to stop a print request from a computer on a network, see the online Help for the specific
network software.
NOTE: It can take some time for all printing to clear after you have canceled a print job.
Cancel the current print job at the product control panel
Press the cancel button on the control panel.
NOTE: If the print job has proceeded too far, you might not have the option to cancel it.
Cancel the current print job from the software program
A dialog box might appear briefly on the screen, giving you the option to cancel the print job.
If several requests have been sent to the product through your software, they might be waiting in a print
queue (for example, in Windows Print Manager). See the software documentation for specific instructions
about canceling a print request from the computer.
If a print job is waiting in a print queue (computer memory) or print spooler (Windows 2000, XP, or Vista),
delete the print job there.
For Windows 2000, Windows XP, or Windows Vista, click Start and then click Printers and Faxes; or click
Start, click Control Panel, and then click Printers and Faxes. Double-click the printer icon to open the print
spooler. Select the print job that you want to cancel, and then click Cancel or Delete under the Document
menu. If the print job is not canceled, you might need to shut down and restart the computer.
50 Chapter 7 Print tasks ENWW
Use features in the Windows printer driver
Open the printer driver
How do I Steps to perform
Open the printer driver On the File menu in the software program, click Print. Select the
Get help for any printing option Click the ? symbol in the upper-right corner of the printer driver,
Use printing shortcuts
To perform the following tasks, open the printer driver and click the Printing Shortcuts tab.
NOTE: In previous HP printer drivers, this feature was called Quick Sets.
How do I Steps to perform
Use a printing shortcut Select one of the shortcuts, and then click OK to print the job with
Create a custom printing shortcut a) Select an existing shortcut as a base. b) Select the print options
Set paper and quality options
printer, and then click Properties or Preferences.
and then click any item in the printer driver. A pop-up message
displays that provides information about the item. Or, click Help
to open the online Help.
the predefined settings.
for the new shortcut. c) Click Save As, type a name for the
shortcut, and click OK.
To perform the following tasks, open the printer driver and click the Paper/Quality tab.
How do I Steps to perform
Select a page size Select a size from the Paper size drop-down list.
Select a custom page size a) Click Custom. The Custom Paper Size dialog box opens. b) Type
Select a paper source Select a tray from the Paper source drop-down list.
Select a paper type Select a type from the Paper type drop-down list.
Print covers on different paper
Print the first or last page on different paper
Set document effects
To perform the following tasks, open the printer driver and click the Effects tab.
a name for the custom size, specify the dimensions, and click OK.
a) In the Special pages area, click Covers or Print pages on
different paper, and then click Settings. b) Select an option to
print a blank or preprinted front cover, back cover, or both. Or,
select an option to print the first or last page on different paper.
c) Select options from the Paper source and Paper type dropdown lists, and then click Add. d) Click OK.
ENWW Use features in the Windows printer driver 51
How do I Steps to perform
Scale a page to fit on a selected paper size Click Print document on, and then select a size from the drop-
down list.
Scale a page to be a percent of the actual size Click % of actual size, and then type the percent or adjust the
Print a watermark a) Select a watermark from the Watermarks drop-down list. b) To
Add or edit watermarks
NOTE: The printer driver must be installed on your computer
rather than a server for this to work.
Set document finishing options
To perform the following tasks, open the printer driver and click the Finishing tab.
How do I Steps to perform
Print on both sides (Duplex) Click Print on both sides. If you will bind the document along the
slider bar.
print the watermark on the first page only, click First page only.
Otherwise, the watermark is printed on each page.
a) In the Watermarks area, click Edit. The Watermark Details
dialog box opens. b) Specify the settings for the watermark, and
then click OK.
top edge, click Flip pages up.
To manually duplex a job, click Print on both sides (manually). If
you will bind the document along the top edge, click Flip pages
up. The product will print the even-numbered pages first, and
then an onscreen alert will display on the computer. Follow the
onscreen instructions to reload the media in Tray 1, and then
press the OK button to continue the print job.
Print a booklet a) Click Print on both sides. b) In the Booklet layout drop-down
Print multiple pages per sheet a) Select the number of pages per sheet from the Pages per
Select page orientation a) In the Orientation area, click Portrait or Landscape. b) To print
list, click Left binding or Right binding. The Pages per sheet
option automatically changes to 2 pages per sheet.
sheet drop-down list. b) Select the correct options for Print page
borders, Page order, and Orientation.
the page image upside down, click Rotate by 180 degrees.
Obtain support and product-status information
To perform the following tasks, open the printer driver and click the Services tab.
How do I Steps to perform
Obtain support information for the product and order supplies
online
In the Internet Services drop-down list, select a support option,
and click Go!
Set advanced printing options
To perform the following tasks, open the printer driver and click the Advanced tab.
52 Chapter 7 Print tasks ENWW
How do I Steps to perform
Select advanced printing options In any of the sections, click a current setting to activate a drop-
down list so you can change the setting.
Change the number of copies that are printed
NOTE: If the software program that you are using does not
provide a way to print a particular number of copies, you can
change the number of copies in the driver.
Changing this setting affects the number of copies for all print
jobs. After your job has printed, restore this setting to the original
value.
Print colored text as black rather than as shades of gray a) Open the Document Options section, and then open the
Load letterhead or preprinted paper the same way for every job,
whether printing on one or both sides of the page
Change the order in which pages are printed a) Open the Document Options section, and then open the
Open the Paper/Output section, and then enter the number of
copies to print. If you select 2 or more copies, you can select the
option to collate the pages.
Printer Features section. b) In the Print All Text as Black dropdown list, select Enabled.
a) Open the Document Options section, and then open the
Printer Features section. b) In the Alternative Letterhead Mode
drop-down list, select On. c) At the product, load the paper the
same way you would for printing on both sides.
Layout Options section. b) In the Page Order drop-down list,
select Front to Back to print the pages in the same order as they
are in the document, or select Back to Front to print the pages in
the reverse order.
ENWW Use features in the Windows printer driver 53
54 Chapter 7 Print tasks ENWW
8 Color for Windows
●
Manage color
●
Match colors
●
Advanced color use
ENWW 55
Manage color
Manage color by changing the settings on the Color tab in the printer driver.
Automatic
Setting color options to Automatic typically produces the best possible print quality for color documents.
The Automatic color adjustment option optimizes the neutral-gray color treatment, halftones, and edge
enhancements for each element in a document. For more information, see your printer driver online Help.
NOTE: Automatic is the default setting and is recommended for printing all color documents.
Print in Grayscale
Select the Print in Grayscale option from the printer driver to print a color document in black and white. This
option is useful for printing color documents that will be photocopied or faxed.
When Print in Grayscale is selected, the product uses the monochrome mode, which reduces use of the color
cartridges.
Manual color adjustment
Use the Manual color adjustment option to adjust the neutral-gray color treatment, halftones, and edge
enhancements for text, graphics, and photographs. To gain access to the manual color options, from the
Color tab, select Manual, and then select Settings.
Manual color options
Use manual color options to adjust the Neutral Grays, Halftone, and Edge Control options for text, graphics,
and photographs.
Table 8-1 Manual color options
Setting description Setting options
Neutral Grays
The Neutral Grays setting determines the method for
creating gray colors used in text, graphics, and
photographs.
Edge Control
The Edge Control setting determines how edges are
rendered. Edge control has two components: adaptive
halftoning and trapping. Adaptive halftoning increases
edge sharpness. Trapping reduces the effect of colorplane misregistration by overlapping the edges of
adjacent objects slightly.
Color themes
●
Black Only generates neutral colors (grays and black) by using only
black toner. This guarantees neutral colors without a color cast. This
setting is best for documents and grayscale viewgraphs.
●
4-Color generates neutral colors (grays and black) by combining all
four toner colors. This method produces smoother gradients and
transitions to other colors, and it produces the darkest black.
●
Maximum is the most aggressive trapping setting. Adaptive
halftoning is on.
●
Normal sets trapping at a medium level. Adaptive halftoning is on.
●
Light sets trapping at a minimal level, Adaptive halftoning is on.
●
Off turns off both trapping and adaptive halftoning.
Use color themes to adjust the RGB Color options for the entire page.
56 Chapter 8 Color for Windows ENWW
Setting description Setting options
RGB Color
●
Default (sRGB) instructs the product to interpret RGB color as sRGB.
The sRGB standard is the accepted standard of Microsoft and the
World Wide Web Consortium (
●
Vivid (sRGB) instructs the product to increase the color saturation in
the midtones. Less colorful objects are rendered more colorfully. This
setting is recommended for printing business graphics.
●
Photo (sRGB) interprets RGB color as if it were printed as a
photograph using a digital mini-lab. It renders deeper, more
saturated colors differently than Default (sRGB) mode. Use this
setting for printing photos.
●
Photo (Adobe RGB 1998) is for digital photos that use the Adobe RGB
color space rather than sRGB. When printing from a professional
software program that uses Adobe RGB, it is important to turn off the
color management in the software program and allow the product to
manage the color space.
●
None sets the product to print RGB data in raw device mode. To
render photographs correctly when this option is selected, you must
manage color in the program in which you are working or in the
operating system.
www.w3.org).
ENWW Manage color 57
Match colors
For most users, the best method for matching colors is to print sRGB colors.
The process of matching printer output color to your computer screen is complex, because printers and
computer monitors use different methods of producing color. Monitors display colors by using light pixels
that use an RGB (red, green, blue) color process, but printers print colors by using a CMYK (cyan, magenta,
yellow, and black) process.
Several factors can influence your ability to match printed colors to those on your monitor:
●
Print media
●
Printer colorants (inks or toners, for example)
●
Printing process (inkjet, press, or laser technology, for example)
●
Overhead lighting
●
Personal differences in perception of color
●
Software programs
●
Printer drivers
●
Computer operating systems
●
Monitors
●
Video cards and drivers
●
Operating environment (humidity, for example)
Keep these factors in mind when colors on your screen do not perfectly match your printed colors.
Match colors using the Microsoft Office Basic Colors palette
You can use HP ToolboxFX to print a palette of the Microsoft Office Basic Colors. Use this palette to select the
colors that you want to use in printed documents. It shows the actual colors that print when you select these
basic colors in a Microsoft Office program.
1. In HP ToolboxFX, select the Help folder.
2. In the Color Printing Tools section, select Print Basic Colors.
3. Adjust color in your document to match the color selection on the printed color palette.
Match colors using the HP Basic Color Match tool
The HP Basic Color Match tool allows you to adjust spot color in your printed output. For example, you can
match the color of your company logo on your printed output. You can save and use the new color schemes
for specific documents or all printed documents, or you can create multiple color schemes that you can
choose from later.
This software tool is available to all users of this product. Before you can use the tool, you must download it
from the Web through HP ToolboxFX or the software CD that came with your product.
58 Chapter 8 Color for Windows ENWW
Use the following procedure to download the HP Basic Color Match tool through the software CD.
1. Insert the CD into your CD-ROM drive. The CD autoruns.
2. Select Install more software.
3. Select HP Basic Color Match. The tool downloads and installs itself. A desktop icon is also created.
Use the following procedure to download the HP Basic Color Match tool through HP ToolboxFX.
1. Open HP ToolboxFX.
2. Select the Help folder.
3. In the Color Printing Tools section, select Basic Color Match. The tool downloads and installs itself. A
desktop icon is also created.
After the HP Basic Color Match tool is downloaded and installed, it can be run from the desktop icon or from
HP ToolboxFX (click the Help folder, and then Color Printing Tools, and then Basic Color Match). The tool
guides you through selecting colors. All color matches selected are saved as a color theme and can be
accessed in the future.
Match colors using View Custom Colors
You can use HP ToolboxFX to print a palette of custom colors. In the Toolbox Color Printing Tools section,
click View Custom Colors. Tab to the color page desired and print the current page. In your document, type
the red, green, and blue values in the software's custom color menu to change them to match the color on
the palette.
ENWW Match colors 59
Advanced color use
The product provides automatic color features that generate excellent color results. Carefully designed and
tested color tables provide smooth, accurate color rendition of all printable colors.
The product also provides sophisticated tools for the experienced professional.
HP ColorSphere toner
HP designs the print system (printer, print cartridges, toner, and paper) to work together to optimize print
quality, product reliability, and user productivity. Original HP print cartridges contain HP ColorSphere toner
that is specifically matched to your printer so that it will produce a wide range of brilliant colors. This helps
you create professional looking documents that contain sharp, clear text and graphics and realistic printed
photos.
HP ColorSphere toner produces print-quality consistency and intensity you can depend on across a wide
range of papers That means you can produce documents that help you make the right impression. Plus,
HP professional-quality everyday and specialty papers (including a wide variety of HP media types and
weights) are designed for the way you work.
HP ImageREt 3600
ImageREt 3600 provides color laser-class equivalent to a 3600 dots-per-inch (dpi) press through a multilevel printing process. This process precisely controls color by combining up to four colors within a single dot
and by varying the amount of toner in a given area. ImageREt 3600 has been improved for this product. The
improvements offer trapping technologies, greater control over dot placement, and more precise control of
toner quality in a dot. These new technologies, coupled with HP's multi-level printing process, result in a 600
x 600 dpi printer that provides 3600-dpi color laser-class quality with millions of smooth colors.
Media selection
For the best color and image quality, select the appropriate media type from the software printer menu or
from the printer driver.
Color options
Color options automatically provide optimal color output. These options use object tagging, which provides
optimal color and halftone settings for different objects (text, graphics, and photos) on a page. The printer
driver determines which objects appear on a page and uses halftone and color settings that provide the best
print quality for each object.
In the Windows environment, the Automatic and Manual color options are on the Color tab in the printer
driver.
Standard red-green-blue (sRGB)
Standard red-green-blue (sRGB) is a worldwide color standard that HP and Microsoft developed as a common
color language for monitors, input devices (scanners and digital cameras), and output devices (printers and
plotters). It is the default color space used for HP products, Microsoft operating systems, the World Wide
Web, and most office software. The sRGB standard represents the typical Windows monitor and is the
convergence standard for high-definition television.
NOTE: Factors such as the type of monitor you use and the room lighting can affect the appearance of
colors on your screen. For more information, see
Match colors on page 58.
60 Chapter 8 Color for Windows ENWW
The latest versions of Adobe PhotoShop®, CorelDRAW®, Microsoft Office, and many other programs use sRGB
to communicate color. Because it is the default color space in Microsoft operating systems, sRGB has been
adopted broadly. When programs and devices use sRGB to exchange color information, typical users
experience greatly improved color matching.
The sRGB standard improves your ability to match colors between the product, the computer monitor, and
other input devices automatically, and eliminates the need to become a color expert.
ENWW Advanced color use 61
62 Chapter 8 Color for Windows ENWW
9 Manage and maintain
●
Information pages
●
HP ToolboxFX
●
Embedded Web server
●
Manage supplies
●
Change print cartridges
●
Memory and font DIMMs
●
Clean the product
●
Firmware updates
ENWW 63
Information pages
Use the control panel to print information pages that give details about the product and its current settings.
1. Press the OK button to open the menus.
2. Use the arrow buttons to select the Reports menu, and then press the OK button.
3. Use the arrow buttons to navigate through the reports, and then press the OK button to print a report.
4. Press the cancel button
The following information pages are available:
●
Demo Page
●
Menu Structure
●
Configuration Report
●
Supplies Status
●
Network Summary
●
Usage Page
●
PCL Font List
●
PS Font List
●
PCL6 Font List
●
Color Usage Log
●
Service Page
●
Diagnostics Page
to exit the menus.
64 Chapter 9 Manage and maintain ENWW
HP ToolboxFX
Open HP ToolboxFX
Open HP ToolboxFX in one of these ways:
●
In the Windows system tray, double-click the HP ToolboxFX icon (
●
On the Windows Start menu, click Programs (or All Programs in Windows XP and Vista), click HP, click
HP Color LaserJet CP5225 Series, and then click HP ToolboxFX.
HP ToolboxFX contains the following folders:
●
Status (see
●
Alerts (see
●
Product information (see
●
Help (see
●
System Settings (see
●
Print Settings (see
●
Network Settings (network models only) (see
Status on page 66)
Alerts on page 67)
Product information on page 67)
Help on page 68)
System Settings on page 69)
Print Settings on page 72)
Network Settings on page 72)
).
ENWW HP ToolboxFX 65
Status
Event log
The Status folder contains links to the following main pages:
●
Device status. This page indicates product conditions such as a jam or an empty tray. After you correct
a problem, click Refresh status to update the product status.
●
Supplies status. View details such as the approximate percent of toner remaining in the print cartridge
and the approximate number of pages that have been printed with the current print cartridge. This page
also has links for ordering supplies and for finding recycling information.
●
Device configuration. View a detailed description of the current product configuration, including the
amount of memory installed and whether optional trays are installed.
●
Network summary. View a detailed description of the current network configuration, including the IP
address and network status.
●
Reports. Print the configuration page and other information pages, such as the supplies status page.
See
Information pages on page 64.
●
Color usage job log. View color usage information for recently printed documents.
●
Event log. View a history of product events. The most recent event is listed first.
The event log is a table that contains codes corresponding to error messages that have appeared on the
product control-panel display, a brief description of each error, and the number of pages that printed when
each error occurred. For more information about error messages, see
alert messages on page 91.
Interpret control-panel and status-
66 Chapter 9 Manage and maintain ENWW
Alerts
The Alerts folder contains links to the following main pages:
●
Set up Status Alerts. Set up the product to send you pop-up alerts for certain events, such as low levels
of cartridge life.
●
Set up E-mail Alerts. Set up the product to send you e-mail alerts for certain events, such as low levels
of cartridge life.
Set up Status Alerts
Use this to set up the product so that it sends alerts to your computer when jams, low levels of cartridge life
in HP print cartridges, a non-HP print cartridge in use, empty input trays, and specific error messages occur.
Select to receive a pop-up, a system tray icon, a desktop alert, or any combination of these. The pop-up and
desktop alerts only appear when the product is printing from the computer on which you set up the alerts.
Desktop alerts are only visible momentarily, and disappear automatically.
Change the Cartridge low threshold setting, which sets the toner level that causes a low toner alert, on the
System setup page.
NOTE: You must click Apply before your changes take effect.
Set up E-mail Alerts
Use this to configure up to two e-mail addresses to receive alerts when certain events occur. You can specify
different events for each e-mail address. Use the information for the e-mail server that will send out the email alert messages for the product.
NOTE: You can only configure e-mail alerts to be sent from a server that does not require user
authentication. If your e-mail server requires you to log in with a username and password, you cannot enable
e-mail alerts.
NOTE: You must click Apply before your changes take effect.
Product information
The Product information folder contains links to the following page:
●
Demonstration Pages. Print pages that show the color print quality potential and overall print
characteristics of the product.
Set password
Use HP ToolboxFX or the embedded Web server to set a system password.
1. In the embedded Web server, click the System tab.
In HP ToolboxFX, click the Device Settings tab.
2. Click Product Security.
3. In the Password box, type the password that you want to set, and then in the Confirm password box,
type the same password again to confirm your choice.
4. Click Apply to save the password.
ENWW HP ToolboxFX 67
Help
NOTE: If a password has already been set, you are prompted for it. Type the password, and then click
Apply.
The Help folder contains links to the following main pages:
●
Troubleshooting. View troubleshooting help topics, print troubleshooting pages, clean the product, and
open Microsoft Office Basic Colors. For more information about Microsoft Office Basic Colors, see
colors on page 58.
●
Paper and Print Media. Print information about how to obtain optimal results from your product using
various types of paper and print media.
●
Color Printing Tools. Open Microsoft Office Basic Colors or the full palette of color with associated RGB
values. For more information about Microsoft Office Basic Colors, see
HP Basic Color Match to adjust spot colors in your printed output.
●
Animated Demonstrations. View animations that demonstrate how to perform common tasks on your
product, such as how to get the best print quality, how to remove paper jams, and how to replace a print
cartridge.
●
User Guide. View information about the product usage, warranty, specifications, and support. The User
Guide is available in both HTML and PDF format.
Match colors on page 58. Use the
Match
68 Chapter 9 Manage and maintain ENWW
System Settings
The System Settings folder contains links to the following main pages:
●
Device Information. View information such as the product description and a contact person.
●
Paper Setup. Configure trays or change the product paper-handling settings, such as default paper size
and default paper type.
●
Print Quality. Change the print-quality settings.
●
Print Density. Change the print-density settings, such as contrast, highlights, midtones, and shadows.
●
Paper Types. Change the mode settings for each media type, such as letterhead, prepunched, or glossy
paper.
●
Extended Print Modes. Change the product fuser mode settings to enhance print quality.
●
System Setup. Change the system settings, such as jam recovery and auto-continue. Change the low
cartridge setting, which sets the toner level that causes a low toner alert.
●
Save/Restore Settings. Save the current settings for the product to a file on your computer. Use this
file to load the same settings onto another product or to restore these settings to this product at a later
time.
●
Product Security. Set a password to protect the product settings. Once a password is set, users will be
prompted to enter the password before being allowed to change product settings. Setting the password
on this page also sets the embedded Web server password.
Device Information
This page stores data about the product for future reference. The information that you type in the fields on
this page appears on the configuration page. You can type any character in each of these fields.
NOTE: You must click Apply before your changes take effect.
ENWW HP ToolboxFX 69
Paper Setup
Use these options to configure your default settings. These are the same options that are available on the
control-panel menus on the control panel. For more information, see
The following options are available for handling print jobs when the product is out of media:
●
●
●
●
The Paper out time field specifies how long the product waits before acting on your selections. You can
specify from 0 to 3600 seconds.
NOTE: You must click Apply before your changes take effect.
Control-panel menus on page 9.
Select Wait for paper to be loaded.
Select Wait forever from the Paper out action drop-down list to wait indefinitely.
Select Cancel from the Paper out action drop-down list to cancel the print job.
Select Override from the Paper out action drop-down list to send the print job to another paper tray.
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Print Quality
Use these options to improve the appearance of your print jobs. These are the same options that are
available on the control panel menus. For more information, see
Color Calibration
●
●
●
NOTE: You must click Apply before your changes take effect.
Print Density
Use these settings to make fine adjustments in the amount of each color of toner that is used for your
printed documents.
●
●
Control-panel menus on page 9.
Power On Calibration. Specify whether the product should calibrate when you turn it on.
Calibration Timing. Specify how frequently the product should calibrate.
Calibrate Now. Set the product to calibrate immediately.
Contrasts. Contrast is the range of difference between light (highlight) and dark (shadow) colors. To
increase the overall range between light and dark colors, increase the Contrasts setting.
Highlights. Highlights are colors that are nearly white. To darken highlight colors, increase the
Highlights setting. This adjustment does not affect midtone or shadow colors.
●
Midtones. Midtones are colors that are halfway between white and solid density. To darken midtone
colors, increase the Midtones setting. This adjustment does not affect highlight or shadow colors.
●
Shadows. Shadows are colors that are nearly solid density. To darken shadow colors, increase the
Shadows setting. This adjustment does not affect highlight or midtone colors.
Paper Types
Use these options to configure print modes that correspond to the various media types. To reset all modes to
factory default settings, select Restore modes.
NOTE: You must click Apply before your changes take effect.
Extended Print Modes
Use these options to configure the product extended fuser modes to enhance print quality.
System Setup
Use these system settings to configure miscellaneous print settings. These settings are not available on the
control panel.
NOTE: You must click Apply before your changes take effect.
Save/Restore Settings
Save the current settings for the product to a file on your computer. Use this file to load the same settings
onto another product or to restore these settings to this product at a later time.
ENWW HP ToolboxFX 71
Product Security
Set a password to protect the product settings. After a password is set, users will be prompted to enter the
password before they can access any of the HP ToolboxFX pages that read or write data from the product.
Setting the password on this page also sets the embedded Web server password.
Print Settings
The Print Settings folder contains links to the following main pages:
●
Printing. Change the default product print settings, such as number of copies and paper orientation.
●
PCL5. Change the PCL settings.
●
PostScript. Change the PS settings.
Printing
Use these options to configure the settings for all print functions. These are the same options that are
available on the control panel. For more information, see
NOTE: You must click Apply before your changes take effect.
PCL5
Use these options to configure the settings when you are using the PCL print personality.
Control-panel menus on page 9.
NOTE: You must click Apply before your changes take effect.
PostScript
Use this option when you are using the PostScript print personality. When the Print PostScript error option is
turned on, the PostScript error page automatically prints when PostScript errors occur.
NOTE: You must click Apply before your changes take effect.
Network Settings
The network administrator can use this tab to control the network-related settings for the product when it is
connected to an IP-based network.
Shop for Supplies
This button, at the top of each page, links to a Web site where you can order replacement supplies. You must
have Internet access to use this feature.
Other Links
This section contains links that connect you to the Internet. You must have Internet access in order to use any
of these links. If you use a dial-up connection and did not connect when you first opened HP ToolboxFX, you
must connect before you can visit these Web sites. Connecting might require that you close HP ToolboxFX
and reopen it.
72 Chapter 9 Manage and maintain ENWW
●
Support and Troubleshooting. Connects to the support site for the product where you can search for
help with a specific problem.
●
Product Registration. Connects to the HP product registration Web site.
ENWW HP ToolboxFX 73
Embedded Web server
When the product is connected to the network, the embedded Web server is automatically available. The
embedded Web server can be accessed through a standard Web browser
NOTE: When the product is directly connected to a Windows computer, use HP ToolboxFX to view the
product status.
Use the embedded Web server to view product and network status and to manage printing functions from
your computer instead of from the product control panel.
●
View product control status information.
●
Set the type of paper loaded in each tray.
●
Determine the remaining life of all supplies and order new ones.
●
View and change tray configurations.
●
View and change the product settings.
●
View and change network configuration.
●
View support content that is specific to the current state of the product.
To use the embedded Web server, you must have Microsoft Internet Explorer 6 or later, Netscape Navigator 7
or later, Safari 1.2 or later, Konqueror 3.2 or later, Firefox 1.0 or later, Mozilla 1.6 or later, or Opera 7 or later.
The embedded Web server works when the product is connected to an IP-based network. The embedded Web
server does not support IPX-based or AppleTalk printer connections. You do not need Internet access to open
and use the embedded Web server.
View the HP Embedded Web Server
1. In a supported Web browser on your computer, type the IP address for the product in the address/URL
field. (To find the IP address, print a configuration page. See
NOTE: After you open the URL, you can bookmark it so that you can return to it quickly in the future.
NOTE: In a Macintosh operating system, click the Utility button.
2. The embedded Web server has four tabs that contain settings and information about the product: the
Status tab, the System tab, the Print tab, and the Networking tab. Click the tab that you want to view.
See the following section for more information about each tab.
Information pages on page 64.)
74 Chapter 9 Manage and maintain ENWW
Embedded Web server sections
The table below describes the basic screens of the embedded Web server.
Tab or section Description
Status tab
Provides product, status, and
configuration information.
System tab
Provides the ability to configure the
system settings from a computer.
●
Device Status: Shows the product status and shows the approximate life remaining for
HP supplies.
●
Supplies Status: Shows the approximate life remaining for HP supplies. This page also
provides supplies part numbers.
●
Device Configuration: Shows the information found on the product configuration page.
●
Network Summary: Shows the information found on the product network summary
page.
●
Reports: Allows you to print the configuration page, supplies status page, network
summary, usage page, diagnostics page, color usage log, PCL font list, PCL 6 font list,
and PS font list that the product generates.
●
Color Usage Job Log: Shows user color print jobs on a job-by-job basis.
●
Event Log: Shows a list of all product events and errors.
●
Support button: Provides a link to the product support page. The Support button can be
password-protected; see
●
Shop for Supplies button: Provides a link to a page where you can order supplies for the
product. The Shop for Supplies button can be password-protected; see
on page 67
●
Device Information: Allows you to name the product and assign an asset number to it.
Enter the name for the primary contact who will receive information about the product.
●
Paper Setup: Allows you to change the paper-handling defaults for the product.
Set password on page 67
Set password
●
Print Quality: Allows you to change the print quality defaults for the product, including
calibration settings.
●
Print Density: Allows you to change the contrasts, highlights, midtones, and shadows
values for each supply.
●
Paper Types: Allows you to configure print modes that correspond to the media types
that the product accepts.
●
Extended Print Modes: Allows you to configure the product extended fuser modes to
enhance print quality.
●
System Setup: Allows you to set the Sleep Delay, Consumable User-Defined Low
percentage, and the product language.
●
Service: Allows you to start the cleaning procedure on the product.
●
Product Security: Allows you to set up a system password.
●
Support button: Provides a link to the product support page. The Support button can be
password-protected.
●
Shop for Supplies button: Provides a link to a page where you can order supplies for the
product. The Shop for Supplies button can be password-protected.
NOTE: The System tab can be password-protected; see
product is on a network, always consult with the printer administrator before changing
settings on this tab.
Set password on page 67. If this
ENWW Embedded Web server 75
Tab or section Description
Print tab
Provides the ability to configure
PDL-specific product settings.
Networking tab
Provides the ability to change
network settings from your
computer.
●
Printing: Allows you to change the printing defaults for the product.
●
PCL 5c: Allows you to change the PCL 5c defaults for the product.
●
PostScript: Allows you to change the PostScript defaults for the product.
●
Support button: Provides a link to the product support page. The Support button can be
password-protected.
●
Shop for Supplies button: Provides a link to a page where you can order supplies for the
product. The Shop for Supplies button can be password-protected.
NOTE: The Networking, System, and Print tabs can be password protected; see
password on page 67.
Network administrators can use this tab to control network-related settings for the product
when it is connected to an IP-based network.
NOTE: The Networking, System, and Print tabs can be password protected; see
password on page 67.
Set
Set
76 Chapter 9 Manage and maintain ENWW
Manage supplies
Supplies life
In June 2006, the International Organization for Standardization (ISO) published the ISO/IEC 19798 toner
cartridge yield standard for color laser printers. HP actively participated in developing this standard and
enthusiastically supports its industry-wide use. The standard addresses a broad range of important factors
that affect yield and yield measurement, including the test document, print job size, print-quality modes,
end-of-life determination, sample size and environmental conditions. A broadly adopted standard of this
rigor represents a breakthrough in giving customers yield information that can be accurately compared.
Specific cartridge yield information can be found at:
Print-cartridge storage
Do not remove the print cartridge from its package until you are ready to use it.
CAUTION: To prevent damage to the print cartridge, do not expose it to light for more than a few minutes.
HP policy on non-HP print cartridges
HP cannot recommend the use of non-HP toner cartridges, either new or remanufactured.
NOTE: For HP printer products, the use of a non-HP toner cartridge or a refilled toner cartridge does not
affect either the warranty to the customer or any HP support contract with the customer. However, if product
failure or damage is attributable to the use of a non-HP toner cartridge or refilled toner cartridge, HP will
charge its standard time and materials charges to service the product for the particular failure or damage.
h10060.www1.hp.com/pageyield/index.html.
HP fraud hotline and Web site
Call the HP fraud hotline (1-877-219-3183, toll-free in North America) or go to www.hp.com/go/
anticounterfeit when you install an HP print cartridge and the control-panel message says the cartridge is
non-HP. HP will help determine if the cartridge is genuine and take steps to resolve the problem.
Your print cartridge might not be a genuine HP print cartridge if you notice the following:
●
You are experiencing a high number of problems with the print cartridge.
●
The cartridge does not look like it usually does (for example, the orange pull tab is missing, or the
packaging differs from HP packaging).
ENWW Manage supplies 77
Print when cartridge is at estimated end of life
A <Supply> Low message—where <Supply> is the color cartridge—appears when a print cartridge is nearing
the end of its life. A <Supply> Very Low message appears when the print cartridge is at its estimated end of
life. To ensure optimal print quality, HP recommends replacing a print cartridge when the <Supply> Very Low
message appears. Print-quality problems can occur when using a cartridge that is at its estimated end of life,
resulting in waste of print media and toner from other cartridges. Replacing a print cartridge when the
<Supply> Very Low message appears can prevent this waste. The supply does not need to be replaced at this
point in time unless the print quality is no longer acceptable. Once an HP supply has reached “very low’, HP’s
premium Protection Warranty on that supply has ended.
WARNING! Using the Continue setting can result in unsatisfactory print quality.
WARNING! All print defects or supply failures incurred when an HP supply is used in continue at very low
mode will not be considered to be defects in materials or workmanship in the supply under the HP Print
Cartridge Warranty Statement.
You can enable or disable the Continue feature at any time, and you do not have to re-enable it when you
install a new print cartridge. When the At Very Low menu is set to Continue, the product automatically
continues printing when a print cartridge reaches the recommended replacement level. The <Supply> Very
Low message appears while a print cartridge is being used in continue at very low mode.
Enable or disable the continue at very low feature from the control panel
1. On the control panel, press the OK button.
2. Use the arrow buttons to select the System Setup menu, and then press the OK button.
3. Use the arrow buttons to select the At Very Low menu, and then press the OK button.
4. Use the arrow buttons to select the Black Cartridge menu or the Color Cartridge menu, and then press
the OK button.
5. Select one of the following options.
●
Select the Continue option to enable the continue at very low feature.
●
Select the Stop option to disable the continue at very low feature.
●
Select the Prompt option to prompt the user to continue before the product will print the job.
●
Select the Print Black option (Color Cartridge menu only) to force the product to print with only
the black cartridge when one of the color cartridges reaches very low status.
78 Chapter 9 Manage and maintain ENWW
Change print cartridges
When a print cartridge approaches the end of its estimated useful life, the control panel displays a message
recommending that you order a replacement. The product can continue to print using the current print
cartridge until the control panel displays a message instructing you to replace the cartridge, unless you have
selected the option to override the message by using the Replace supplies menu. For more information
about the Replace supplies menu, see
NOTE: Cartridge life remaining is used to determine if a supply is near or at estimated end of life. Cartridge
life remaining is approximate only and varies depending on types of documents printed and other factors.
The product uses four colors and has a different print cartridge for each color: black (K), magenta (M), cyan
(C), and yellow (Y).
You can replace a print cartridge when the print quality is no longer acceptable. The control-panel message
also indicates the color of the cartridge that has reached the end of its estimated useful life (for cartridges
that are not used). Replacement instructions are provided on the label on the print cartridge.
CAUTION: If toner gets on clothing, wipe it off with a dry cloth and wash the clothes in cold water. Hot water
sets toner into fabric.
NOTE: Information about recycling used print cartridges is on the print-cartridge box.
Replace print cartridges
1. Open the front door. Make sure that the door is completely open.
System Setup menu on page 11.
2. Grasp the handle of the used print cartridge and pull out to remove.
3. Store the used print cartridge in a protective bag. Information about recycling used print cartridges is on
the print-cartridge box.
ENWW Change print cartridges 79
4. Remove the new print cartridge from its protective bag.
NOTE: Be careful not to damage the memory tag on the print cartridge.
5. Grasp both sides of the print cartridge and distribute the toner by gently rocking the print cartridge.
80 Chapter 9 Manage and maintain ENWW
6. Remove the orange protective cover from the print cartridge. Place the protective cover on the used
print cartridge to protect it during shipping.
CAUTION: Avoid prolonged exposure to light.
CAUTION: Do not touch the green roller. Doing so can damage the cartridge.
7. Align the print cartridge with its slot and insert the print cartridge until it clicks into place.
8. Close the front door.
ENWW Change print cartridges 81
Memory and font DIMMs
Product memory
The product has one dual inline memory module (DIMM) slot. Use the DIMM slot to upgrade the product with
the following items:
●
More product memory (DIMMs are available in 64, 128, and 256 MB)
●
Other DIMM-based printer languages and product options
●
Support-language character sets (for example, Chinese characters or Cyrillic alphabet characters).
NOTE: To order DIMMs, see
You might want to increase product memory if you often print complex graphics or HP postscript level 3
emulation documents, or if you use many downloaded fonts. Additional memory also enables multiple
collated copies to print at the maximum speed.
Before ordering additional memory, see how much memory is currently installed by printing a configuration
page. See
CAUTION: Static electricity can damage electronic parts. When installing DIMMs, either wear an antistatic
wrist strap, or frequently touch the surface of the DIMM antistatic package and then touch bare metal on the
product.
Information pages on page 64.
Supplies and accessories on page 125.
Install memory and font DIMMs
1. Turn the product off, and then disconnect all power and interface cables.
2. On the back of the product, open the DIMM access door.
82 Chapter 9 Manage and maintain ENWW
3. Remove the DIMM access door.
4. To replace a DIMM that is currently installed, spread the latches apart on each side of the DIMM slot, lift
the DIMM up at an angle, and pull it out.
5. Remove the new DIMM from the antistatic package, and then locate the alignment notch on the bottom
edge of the DIMM.
ENWW Memory and font DIMMs 83
6. Holding the DIMM by the edges, align the notch on the DIMM with the bar in the DIMM slot at an angle.
7. Push down on the DIMM until both latches engage the DIMM. When the installation is correct, the metal
contacts are not visible.
NOTE: If you have difficulty inserting the DIMM, make sure that the notch on the bottom of the DIMM
is aligned with the bar in the slot. If the DIMM still does not go in, make sure that you are using the
correct DIMM type.
84 Chapter 9 Manage and maintain ENWW
8. Reinsert the DIMM access door.
9. Close the DIMM access door.
10. Reconnect the power cable and USB or network cable, and then turn on the product.
11. After installing a memory DIMM, see
Enable memory on page 86.
ENWW Memory and font DIMMs 85
Enable memory
If you installed a memory DIMM, set the printer driver to recognize the newly added memory.
Enable memory for Windows
1. On the Start menu, point to Settings, and click Printers or Printers and Faxes.
2. Select this product, and then select Properties.
3. On the Configure tab, click More.
4. In the Total Memory field, type or select the total amount of memory that is now installed.
5. Click OK.
Check DIMM installation
Turn the product on. Check that the product is in the Ready state after it has gone through the startup
sequence. If an error message appears, do the following:
1. Print a configuration page. See
2. Check the Installed Personalities and Options section on the configuration page and compare it with the
configuration page that you printed before the DIMM installation.
3. The DIMM might not be installed correctly. Repeat the installation procedure.
-or-
The DIMM may be defective. Try a new DIMM.
Clean the product
During the printing process, paper, toner, and dust particles can accumulate inside the product. Over time,
this buildup can cause print-quality problems such as toner specks or smearing. This product has a cleaning
mode that can correct and prevent these problems.
Clean the product using HP ToolboxFX
1. Open HP ToolboxFX. See
2. Click the System Settings folder, and then click the Service page.
3. In the area for Cleaning Mode, click the Start button to begin the cleaning process.
The product processes a single page, and then returns to the Ready state when the cleaning process is
complete.
Information pages on page 64.
Open HP ToolboxFX on page 65.
Clean the product using the control panel
1. Press the OK button to open the menus.
2. Press the arrow buttons to highlight the Service menu, and then press the OK button.
3. Press the arrow buttons to highlight the Cleaning Mode menu, and then press the OK button.
4. Follow the control-panel instructions to complete the process.
86 Chapter 9 Manage and maintain ENWW
Clean the product using the embedded Web server
1. Open the embedded Web server.
2. Click the System tab.
3. Click the Service menu.
4. Click the Start button.
5. Follow the product control-panel instructions to complete the process.
Firmware updates
To upgrade the product firmware, download the firmware update file from www.hp.com/go/
ljcp5220series_software and save the file to your network or personal computer. Refer to the product install
notes for instructions on how to install the firmware update file on the product.
ENWW Firmware updates 87
88 Chapter 9 Manage and maintain ENWW
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