Hp LASERJET 3300MFP User Manual [de]
fax
hp LaserJet 3330mfp
hp LaserJet 3330mfp
English
fax guide
Copyright Information
© 2001 Hewlett-Packard
Company
All Rights Reserved.
Reproduction, adaptations, or
translation without prior written
permission is prohibited except
as allowed under copyright laws.
Part number C9126-90915
First edition, September 2001
Warranty
The information contained in
this document is subject to
change without notice.
Hewlett-Packard makes no
warranty of any kind with
respect to this information.
HEWLETT-PACKARD
SPECIFICALLY DISCLAIMS
THE IMPLIED WARRANTY OF
MERCHANTABILITY AND
FITNESS FOR A PARTICULAR
PURPOSE.
Hewlett-Packard shall not be
liable for any direct, indirect,
incidental, consequential, or
other damage alleged in
connection with the furnishing or
use of this information.
NOTICE TO U.S.
GOVERNMENT USERS:
RESTRICTED RIGHTS
COMMERCIAL COMPUTER
SOFTWARE: “Use, duplication,
or disclosure by the
Government is subject to
restrictions as set forth in
subparagraph (c) (1)(ii) of the
Rights in Technical Data Clause
at DFARS 52.227-7013.”
Safety Information
WARNING!
Potential Shock Hazard
Always follow basic safety
precautions when using this
product to reduce risk of injury
from fire or electric shock.
1 Read and understand all
instructions in the
electronic user guide.
2 Observe all warnings and
instructions marked on the
product.
3 Use only a grounded
electrical outlet when
connecting the
HP LaserJet 3330 product
to a power source. If you
do not know whether the
outlet is grounded, check
with a qualified electrician.
4 Do not touch the contacts
on the end of the
telephone cord or any of
the sockets on the
HP LaserJet 3330 product.
Replace damaged cords
immediately.
5 Never install telephone
wiring during a lightning
storm.
6 Unplug this product from
wall outlets and telephone
jacks before cleaning.
7 Do not install or use this
product near water or
when you are wet.
8 Install the product securely
on a stable surface.
9 Install the product in a
protected location where
no one can step on or trip
over the telephone line and
the telephone line will not
be damaged.
10 If the product does not
operate normally, see the
electronic user guide.
11 Refer all servicing
questions to qualified
personnel.
Information regarding FCC
Class B, Parts 15 and 68
requirements and other
regulatory requirements can be
found in the electronic user
guide.
Trademark Credits
Microsoft®, Windows®, and
Windows NT® are U.S.
registered trademarks of
Microsoft Corporation.
All other products mentioned
herein may be trademarks of
their respective companies.
Local country laws may prohibit
the use of this product outside
of the countries specified. It is
strictly forbidden by law in most
countries to connect
nonapproved
telecommunications equipment
(fax machines) to public
telephone networks.
Hewlett-Packard Company
11311 Chinden Boulevard
Boise, Idaho 83714 U.S.A.
Contents
1 Setting up
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Connecting the product to a phone line . . . . . . . . . . . . . . . . . . . . . . . . 5
To connect the product to a phone line . . . . . . . . . . . . . . . . . . . . . 6
Connecting additional devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
To connect a phone only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
To connect an answering machine and a phone. . . . . . . . . . . . . 11
To connect a modem and a phone . . . . . . . . . . . . . . . . . . . . . . . 12
To connect a modem, an answering machine, and a phone. . . . 13
Specifying the fax settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
To enter text from the control panel. . . . . . . . . . . . . . . . . . . . . . . 14
To set the time and date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
To set the fax header. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Setting the answer mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
To set the answer mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Setting rings-to-answer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Recommended rings-to-answer table . . . . . . . . . . . . . . . . . . . . . 17
To set the number of rings-to-answer . . . . . . . . . . . . . . . . . . . . . 18
Enabling answer ring patterns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
To enable answer ring patterns . . . . . . . . . . . . . . . . . . . . . . . . . . 18
2 Faxing (basic)
Loading originals to fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
To load fax documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Sending faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
To send a fax to one recipient . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Changing the default contrast and resolution for outgoing faxes . . . . 20
To change the default contrast . . . . . . . . . . . . . . . . . . . . . . . . . . 20
To change the default resolution . . . . . . . . . . . . . . . . . . . . . . . . . 21
Deleting faxes from memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
To delete faxes from memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Sending faxes from the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
To send a fax from the software . . . . . . . . . . . . . . . . . . . . . . . . . 22
English
3 Faxing (advanced)
About speed-dial codes, one-touch keys, and group-dial codes . . . . 25
To program speed-dial codes and one-touch keys . . . . . . . . . . . 25
To delete speed-dial codes and one-touch keys . . . . . . . . . . . . . 26
To quickly program speed-dial codes or one-touch keys . . . . . . 27
To program a one-touch key for alternate long distance. . . . . . . 27
To manage group-dial codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
To program group-dial codes . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
ENXC 3
To delete group-dial codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
To delete an individual from a group-dial code . . . . . . . . . . . . . . 29
To delete all phone book entries . . . . . . . . . . . . . . . . . . . . . . . . . 30
Using dialing characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
To insert a pause or wait . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Inserting a dial prefix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
To set the dial prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Enabling an extension phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Using manual dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
To use manual dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Printing the fax activity log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
To print the fax activity log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Changing the fax call report print times . . . . . . . . . . . . . . . . . . . . . . . 33
To set fax call report print times . . . . . . . . . . . . . . . . . . . . . . . . . 33
4 Troubleshooting
Is your fax set up correctly? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
What type of phone line are you using? . . . . . . . . . . . . . . . . . . . 35
Are you using a surge protection device? . . . . . . . . . . . . . . . . . . 36
Are you using a phone company voice messaging service?. . . . 36
Are you using an answering machine? . . . . . . . . . . . . . . . . . . . . 36
General fax problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Receiving fax problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Sending fax problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Accessing the electronic user guide . . . . . . . . . . . . . . . . . . . . . . . . . . 44
To access the electronic user guide from the product software . 44
To access the electronic user guide from the product CD-ROM. 44
4 ENXC
Introduction
Setting up
English
Congratulations on your purchase of the HP LaserJet 3330mfp, a
powerful business tool with the capabilities of a full range of office
equipment. You can use the product to fax, print, copy, and scan.
This guide was written to describe the fax functions of this product and
to help you complete the following tasks:
● Connect your product to a phone line
● Connect additional devices
● Specify your fax settings
● Set the answer mode and rings-to-answer
● Enable answer ring patterns
We recommend that you save this Fax Guide so you can refer back to
instructions on specific fax features.
If you need general setup instructions for your product, such as
instructions for installing the print cartridge, installing the media input
trays and the automatic document feeder (ADF) input tray, installing the
product software, and connecting the product to a network, please see
the getting started guide that came with the product.
Connecting the product to a phone line
The first step toward using your fax is connecting the product to the
phone line.
Note In order for the product to fax correctly, it must be the first device connected
to the phone jack.
ENXC Introduction 5
To connect the product to a phone line
Use these steps to connect the product to a
1
2
3
phone line, even if you have two telephone
numbers on that line and use a ring pattern
service (such as distinctive ring).
1 If a phone cord is plugged into the phone
jack, unplug the cord and set it aside.
2 Open the print cartridge door and swing
open the left side panel to reveal the
phone line sockets.
3 Take the phone cord included with the
product and plug one end of it into the
product’s line socket (the socket on top).
Note
You must use the phone cord that came with
the product in order for the product to
function correctly.
6 Chapter 1 Setting up ENXC
4
5
4 Close the left side panel and the print
cartridge door. When closing the left side
panel, ensure the phone line is routed
through the upper notch in the panel.
5 Plug the other end of the phone cord into
the phone jack on the left side.
If you want to connect additional devices,
such as a phone, to the phone line, continue
to “Connecting additional devices” on page 8.
If you do not want to connect other devices,
continue to “Specifying the fax settings” on
page 14.
English
ENXC Connecting the product to a phone line 7
Connecting additional devices
Depending on the setup of your phone lines, you can connect additional
devices to the phone line along with your HP LaserJet 3330.
As a general rule, no more than three or four devices should be
connected to a single phone line. If too many devices are connected to a
single phone line, one or more of the devices may not detect an
incoming call. If this occurs, disconnect one or more of the devices.
Note The HP LaserJet 3330 cannot replace a computer modem. It will not act
as a data modem for sending and receiving e-mail, connecting to the
Internet, or communicating with other computers.
Dedicated fax line
If you connected your HP LaserJet 3330 to a phone line that is used only
for fax calls, you may want to connect the following devices:
● Modem: You can connect a computer modem (external or internal)
to the fax line if you want to use the fax line for e-mail or for access
to the Internet, but you cannot send or receive faxes while using the
line for these purposes.
● Extra phone: You can connect an extra phone to the fax line if you
want to make outgoing calls on the fax line.
You should not connect the following devices:
● Answering machine or computer voicemail: If you use computer
voicemail, you must connect a modem (external or internal) to your
dedicated voice line. Then, use the dedicated voice line to connect
to the Internet and receive voicemail.
Shared phone line
If you connected your HP LaserJet 3330 to a phone line that is shared
between fax calls and voice calls, or if you have one phone line with two
phone numbers and a ring pattern service, you may want to connect the
following devices:
● Modem: You can connect a computer modem (external or internal)
to the shared line if you want to use the shared line for e-mail or for
access to the Internet, but you cannot send or receive faxes while
using the line for these purposes.
● Phone: You can connect a phone to the shared line if you want to
make or receive voice calls on the shared line.
● Answering machine or computer voicemail: You should connect
these devices to the same phone jack as the product to make sure
the different devices do not interfere with one another.
8 Chapter 1 Setting up ENXC
Note It is possible to connect devices to another phone jack for the same phone
line (in another room, for example); however, the devices may interfere
with faxing and with each other.
When you have decided upon all of the additional devices you want to
connect, check the following list of possible combinations. Each
combination of additional devices has specific instructions for how to
accomplish the connection.
To connect these additional
devices See the instructions
A phone only “To connect a phone only” on
page 10
English
An answering machine and a
phone
An internal or external computer
modem (with or without voicemail),
an answering machine, and a
phone
An internal or external computer
modem and a phone
“To connect an answering machine
and a phone” on page 11
“To connect a modem, an
answering machine, and a phone”
on page 13
“To connect a modem and a
phone” on page 12
ENXC Connecting additional devices 9
To connect a phone only
1 If you have not yet connected your
product to a phone line, see “Connecting
the product to a phone line” on page 5
before proceeding. The product should
already be connected to the left side of
the phone jack.
2 To connect a phone, plug the phone cord
into the center of the phone jack.
3 Continue to “Specifying the fax settings”
5
on page 14.
10 Chapter 1 Setting up ENXC
2
To connect an answering machine and a phone
1 Unplug the answering machine from its
power source.
2 If you have not yet connected your
product to a phone line, see “Connecting
the product to a phone line” on page 5
before proceeding. The product should
3
4
already be connected to the left side of
the phone jack.
3 To connect a phone, plug the phone cord
into the center of the phone jack.
4 To connect an answering machine, plug
its phone cord into the right side of the
phone jack.
5 Plug the answering machine back into its
power source.
6 Continue to “Specifying the fax settings”
on page 14.
English
ENXC Connecting additional devices 11
2
To connect a modem and a phone
1 Unplug the computer or external modem
from its power source.
2 If you have not yet connected your
product to a phone line, see “Connecting
the product to a phone line” on page 5
before proceeding. The product should
3
4
already be connected to the left side of
the phone jack.
3 To connect a phone, plug the phone cord
into the center of the phone jack.
4 To connect a modem, plug its phone
cord into the right side of the phone jack.
5 Plug the computer or external modem
back into its power source.
6 Continue to “Specifying the fax settings”
on page 14.
12 Chapter 1 Setting up ENXC
To connect a modem, an answering machine, and a phone
Note
You must have two separate phone jacks
available for this connection.
1 Unplug the computer or external modem
and the answering machine from their
power sources.
2 If you have not yet connected your
product to a phone line, see “Connecting
the product to a phone line” on page 5
before proceeding. The product should
already be connected to the left side of
the phone jack.
3 To connect a modem, plug its phone
cord into the right side of the phone jack.
4 To connect an answering machine, plug
its phone cord into the left side of the
second phone jack.
5 To connect a phone, plug the phone cord
into the center of the second phone jack.
6 Plug the computer or external modem
and answering machine back into their
power sources.
7 Continue to “Specifying the fax settings”
on page 14.
English
ENXC Connecting additional devices 13
Specifying the fax settings
Before you can begin using your product’s fax features, you must
complete the following tasks:
● Set the time and date
● Set your fax header
● Set the answer mode
● Set rings-to-answer
● Enable answer ring patterns, if needed
Note If you will be installing the product software on your computer, you can
skip the remaining instructions in this chapter. The software install will
automatically walk you through setting up the fax settings. See the getting
started guide for instructions.
Note In the U.S. and many other regions, setting the time, date, and other fax
header information is a legal requirement.
To enter text from the control panel
Use the following instructions to enter information from the product’s
control panel with the alphanumeric keypad and the < and > buttons:
● Numbers: To enter numbers, press the numeric button for the
number you need.
● Letters: To enter letters, repeatedly press the numeric button for the
letter you need until that letter appears (for example, if the first letter
you need is a “C,” press 2 repeatedly until a “C” appears in the
control panel display).
● Punctuation marks: To enter punctuation marks, repeatedly press
* until the character you want appears in the control panel display.
● Spaces: After entering any character, press > twice to create a
space after that character and move the cursor to an insertion point
after the space.
● Errors: If you enter a character incorrectly, use the < button to
erase the incorrect character, then enter the correct character.
To set the time and date
To set or change the time and date, use the following steps. If you need
help entering any information, see “To enter text from the control panel”
on page 14.
1 On the control panel, press menu/enter.
2 Using the < and > buttons, select Time/Date, Header, and press
menu/enter.
14 Chapter 1 Setting up ENXC
3 Press menu/enter to select Time/Date.
4 Using the < and > buttons, specify either the 12-hour or the 24-hour
clock, and press menu/enter.
5 Using the alphanumeric keypad, enter the current time.
6 If you specified the 12-hour clock, use the < and > buttons to move
the cursor past the fourth character. Select 1 for a.m. or 2 for p.m.,
and press menu/enter.
OR
If you specified the 24-hour clock, press menu/enter.
7 Using the alphanumeric keypad, enter the current date.
• Make sure you use two digits to specify the month and day (for
example, use “05” for May and “01” for the first day of the month).
8 Press menu/enter.
To set the fax header
To set or change the fax header information, use the following steps. If
you need help entering any information, see “To enter text from the
control panel” on page 14.
1 On the control panel, press menu/enter.
2 Using the < and > buttons, select Time/Date, Header, and press
menu/enter.
3 Using the < and > buttons, select Fax Header, and press
menu/enter.
4 Using the alphanumeric keypad, enter your fax number, and press
menu/enter.
5 Using the alphanumeric keypad, add the name of your company,
and press menu/enter.
English
Setting the answer mode
Depending on your situation, you can set the HP LaserJet 3330’s
answer mode to automatic or manual.
● Automatic: In automatic answer mode, the product answers
incoming calls after a specified number of rings or upon recognition
of special fax tones. To specify the number of rings, see “Setting
rings-to-answer” on page 17.
● Manual: In manual answer mode, the product never answers calls.
You must start the fax-receiving process yourself, either by pressing
start fax on the control panel or by picking up a phone connected to
that line and dialing 1-2-3.
The default answer mode is automatic.
ENXC Setting the answer mode 15
Note Although most users leave answer mode set to automatic, voice callers
who dial the fax phone number will hear fax tones if the phone is not
answered, or if they do not hang up by the specified number of
rings-to-answer. If you do not want voice callers to hear fax tones, use the
manual setting, but remember that fax calls are not received automatically.
To set the answer mode
To set or change the answer mode, use the following steps:
1 On the control panel, press menu/enter.
2 Using the < and > buttons, select Fax Setup, and press
menu/enter.
3 Using the < and > buttons, select Fax Recv. Setup, and press
menu/enter.
4 Press menu/enter to select Answer Mode.
5 Using the < and > buttons, select Automatic or Manual, and press
menu/enter.
6 The control panel display shows the answer mode setting that you
specified.
16 Chapter 1 Setting up ENXC
Setting rings-to-answer
When the answer mode is set to automatic, the product’s
rings-to-answer setting determines the number of times the phone will
ring before an incoming call is answered.
If the product is connected to a line receiving both fax and voice calls (a
shared line) with an answering machine, you may need to adjust the
rings-to-answer. The number of rings-to-answer for the product must be
greater than the rings-to-answer on the answering machine. This allows
the answering machine to answer the incoming call and record a
message if it is a voice call. When the answering machine answers the
call, the product listens to the call and automatically answers it if it
detects fax tones.
The default setting for rings-to-answer is two.
Recommended rings-to-answer table
Use the following table to determine the number of rings-to-answer to
use.
Type of phone line Recommended rings-to-answer
English
Dedicated fax line (receiving
only fax calls)
One line with two separate
numbers and ring pattern
service
Shared line (receiving both fax
and voice calls) with only an
attached phone
Shared line (receiving both fax
and voice calls) with an attached
answering machine or computer
voicemail
Germany: leave at two rings.
Austria: leave at two rings or set to one ring.
Germany: leave at two rings.
Austria: leave at two rings or set to one ring.
(If you have an answering machine or computer
voicemail for the other phone number, make sure the
product is set to a lesser number of rings than the
answering system. Also, see “Enabling answer ring
patterns” on page 18.)
Set to five rings.
Two rings more than the answering machine or computer
voicemail. (You cannot set the product to more than six
rings.)
ENXC Setting rings-to-answer 17
To set the number of rings-to-answer
To set or change the number of rings-to-answer, use the following steps:
1 On the control panel, press menu/enter.
2 Using the < and > buttons, select Fax Setup, and press
menu/enter.
3 Using the < and > buttons, select Fax Recv. Setup, and press
menu/enter.
4 Using the < and > buttons, select Rings To Answer, and press
menu/enter.
5 Using the alphanumeric keypad, enter the number of
rings-to-answer, and press menu/enter.
Enabling answer ring patterns
Ring pattern or distinctive ring service is available through some local
phone companies and allows you to have more than one phone number
on a single line. Each phone number has a unique ring pattern, allowing
you to answer voice calls and the product to answer fax calls.
If you subscribe to a ring pattern service with your phone company, you
must set the product to answer the correct ring pattern.
Note If you do not have ring pattern service and you change the ring pattern
settings to something other than All Rings, the product might not be able
to receive faxes.
To enable answer ring patterns
To enable answer ring patterns, use the following steps:
1 On the control panel, press menu/enter.
2 Using the < and > buttons, select Fax Setup, and press
menu/enter.
3 Using the < and > buttons, select Fax Recv. Setup, and press
menu/enter.
4 Using the < and > buttons, select Answer Ring Type, and press
menu/enter.
5 Using the < and > buttons, select the ring pattern you want, and
press menu/enter.
6 After product installation is complete, ask someone you know to
send you a fax in order to verify that the ring pattern service is
working correctly.
18 Chapter 1 Setting up ENXC
Faxing (basic)
This chapter will present some of the basic faxing features available on
your HP LaserJet 3330. For complete information on all fax features, as
well as information about all other product features, refer to the
electronic user guide that came on your product CD-ROM. For
instructions on accessing the electronic user guide see “Accessing the
electronic user guide” on page 44.
Loading originals to fax
Use the following instructions to load original documents for faxing.
To load fax documents
1 Before loading the fax documents into the ADF input tray, make sure
there is nothing on the scanner glass.
2 Put the top ends of the document to be faxed print side up in the
ADF input tray with the first page to be scanned at the top of the
stack.
3 Push the document up against the side of the ADF input tray.
4 Slide the document into the ADF input tray until it does not move
any farther.
The document is now ready to be faxed.
English
Sending faxes
To send a fax to one recipient
Note If you want to improve the quality of a paper document before faxing it,
scan the document, straighten or clean the image, and send it as a fax
from the software. For more information, see the electronic user guide.
1 Dial the fax number using one of the following methods:
• Use the alphanumeric keypad on the product’s control panel.
• If the fax number you are calling has been assigned to a
one-touch key, press that key.
ENXC Loading originals to fax 19
• If the fax number you are calling has a speed-dial code, press
speed dial, enter the speed-dial code using the alphanumeric
keypad, and press menu/enter.
Note When dialing with the alphanumeric keypad, include any pauses or other
needed numbers, such as an area code, an access code for numbers
outside a PBX system (usually a 9 or 0), or a long-distance prefix. For
more information, see “Using dialing characters” on page 30.
2 Load the document into the ADF input tray.
3 Adjust any fax settings, such as resolution.
4 Press fax/send.
When the last page of the fax has exited the product, you can start
sending another fax, copying, or scanning.
To fax to numbers you use regularly, you can assign a one-touch key or
speed-dial code. See “To program speed-dial codes and one-touch
keys” on page 25 and “To program group-dial codes” on page 28. If you
have electronic phone books available, you may be able to use them for
selecting recipients. Electronic phone books are generated with
third-party applications.
Changing the default contrast and resolution for outgoing faxes
The contrast affects the lightness and darkness of an outgoing fax as it
is being sent. Resolution affects the sharpness of outgoing faxes. It also
affects the transmission speed of faxes.
To change the default contrast
The default contrast is the contrast normally applied to items being
faxed. The slider is set to the middle as the default contrast setting.
1 Press menu/enter.
2 Use the < or > button to select Fax Setup and press menu/enter.
3 Use the < or > button to select Fax Send Setup and press
menu/enter.
4 Use the < or > button to select Def. Light/Dark.
5 Use the < button to move the slider to the left to make the fax lighter
than the original, or use the > button to move the slider to the right
to make the fax darker than the original.
6 Press menu/enter to save your selection.
20 Chapter 2 Faxing (basic) ENXC
To change the default resolution
Resolution affects the quality, in dots per inch, of documents to be faxed.
It also affects the transmission speed.
Use this procedure to change the default resolution for all faxes.
1 Press resolution to display the current resolution setting.
2 Use the < or > button to display the desired resolution setting.
3 Press menu/enter to save the selection.
Deleting faxes from memory
Use this procedure only if you are concerned someone else has access
to your product and will try to reprint faxes from the reprint memory.
CAUTION In addition to clearing the reprint memory, this procedure clears any fax
currently being sent, unsent faxes pending redial, faxes scheduled to be
sent at a future time, and faxes not printed or forwarded.
To delete faxes from memory
1 Press menu/enter.
2 Press > once to display Fax Functions and press menu/enter.
3 Use the < or > button to select Clear Saved Faxs, and press
menu/enter.
4 Press menu/enter to confirm the deletion.
English
Sending faxes from the software
This section and the following section contain some instructions about
sending and receiving faxes using the software that came with the
product. All other software-related topics are covered in the software
help, which can be accessed from the software program’s Help menu.
Note The HP LaserJet Director and HP LaserJet Document Manager are not
supported for Microsoft Windows 95. If you use Windows 95, you can send,
but not receive, faxes with the software. However, all fax features are
available from the control panel.
You can fax electronic documents from your computer in the following
situations:
● The HP LaserJet product is connected directly to your computer or
connected to your computer over a network using an HP Jetdirect
print server.
ENXC Deleting faxes from memory 21
Note See the getting started guide for a complete list of supported HP Jetdirect
print servers.
● The product software is installed on your computer.
● You are using Microsoft Windows 98, ME, NT 4.0 SP3, 2000, or XP,
or Mac OS 9.1 or X.
To send a fax from the software
The procedure for faxing jobs from the software may vary; the most
typical steps are shown here.
1 Select a document to fax using one of the following methods:
• Open the document in the HP LaserJet Document Manager on
Windows-compatible computers.
• Open the document in the HP LaserJet Workplace on
Macintosh-compatible computers.
• Open a document in a Windows application such as Microsoft
Word. From the application, select Print from the File menu,
then select HP LaserJet Series Fax from the Printer Name
drop-down list in the print dialog box. Click OK.
• Load the document into the ADF input tray.
2 Add one or more recipients on the HP LaserJet Send Fax dialog
box.
3 Include a cover page (optional).
4 Click Send Now.
OR
Click Send Later and select a date and time.
For more information on sending a fax using the HP LaserJet Workplace
(Mac OS), the HP LaserJet Document Manager (Windows), or the HP
LaserJet Director, see the electronic user guide.
22 Chapter 2 Faxing (basic) ENXC
English
ENXC Sending faxes from the software 23
24 Chapter 2 Faxing (basic) ENXC
Faxing (advanced)
This chapter will present a few of the advanced faxing features available
on your HP LaserJet 3330. For complete information on all fax features,
as well as information about all other product features, refer to the
electronic user guide that came on your product CD-ROM. For
instructions on accessing the electronic user guide see “Accessing the
electronic user guide” on page 44.
About speed-dial codes, one-touch keys, and group-dial codes
You can store frequently dialed fax numbers or groups of fax numbers as
one-touch keys, speed-dial codes, or group-dial codes.
In the product’s phone book, there are a total of 275 codes available that
can be used for speed-dial codes and group-dial codes. For example, if
you program 225 of the codes as speed-dials, the remaining 50 can be
used for group-dials.
See the following procedures for more information about how to use
speed-dial codes, one-touch keys, and group-dial codes:
English
To program speed-dial codes and one-touch keys
Speed-dial codes 1 through 9 are also associated with their
corresponding one-touch keys on the control panel. The one-touch keys
can be used for speed-dial or group-dial codes. A maximum of 50
characters can be entered for a single fax number.
Note Speed-dial codes, one-touch keys, and group-dial codes are more easily
programmed from the software. For instructions on programming
speed-dial codes, one-touch keys, and group-dial codes using the product
software, see the electronic user guide.
Use the following steps to program speed-dial codes and one-touch
keys from the product’s control panel:
1 Press menu/enter.
2 Use the < or > button to select Fax Setup and press menu/enter.
ENXC About speed-dial codes, one-touch keys, and group-dial codes 25
3 Press menu/enter to select Phone Book.
4 Press menu/enter to select Individual Setup.
5 Press menu/enter to select Add.
6 Using the alphanumeric keypad, enter the speed-dial code number
you want to associate with this fax number, and press menu/enter.
Choosing a number from 1 to 9 also associates the fax number with
the corresponding one-touch key.
Note When entering a fax number, you can use a comma (,) for a pause, or the
letter R if you want the product to wait for a dial tone.
7 Using the alphanumeric keypad, enter the fax number. Include any
pauses or other needed numbers, such as an area code, an access
code for numbers outside a PBX system (usually a 9 or 0), or a long
distance prefix.
8 Press menu/enter.
9 Using the alphanumeric keypad, enter a name for the fax number.
To do so, repeatedly press the numeric button for the letter you
need until the letter appears. (For a list of characters, see “Using
dialing characters” on page 30.)
Note To insert punctuation, press the asterisk (*) repeatedly until the character
you want appears and press > to go to the next space.
10 Press menu/enter to save the information.
11 If you have more speed-dial codes or one-touch keys to program,
repeat steps 1 through 10.
To delete speed-dial codes and one-touch keys
1 Press menu/enter.
2 Use the < or > button to select Fax Setup and press menu/enter.
3 Press menu/enter to select Phone Book.
4 Press menu/enter to select Individual Setup.
5 Use the < or > button to select Delete and press menu/enter.
6 Using the alphanumeric keypad, enter the number of the speed-dial
code you want to delete, and press menu/enter.
7 Press menu/enter to confirm the deletion.
26 Chapter 3 Faxing (advanced) ENXC
To quickly program speed-dial codes or one-touch keys
Note The following procedure cannot be used to program a group-dial code.
For group-dial code instructions, see “To program group-dial codes” on
page 28.
Use the following method to program speed-dial codes and one-touch
keys easily from the product control panel:
1 On the product control panel, press phone book, enter an
unprogrammed speed-dial code, and press menu/enter.
OR
Press an unprogrammed one-touch key. The control panel display
will notify you that the speed-dial code or one-touch key has not
been programmed.
2 Press menu/enter to program the speed-dial code or one-touch
key.
3 Enter the fax number and press menu/enter. Include pauses, or
other needed numbers, such as an area code, an access code for
numbers outside a PBX system (usually a 9 or 0), or a long distance
prefix. (See “Using dialing characters” on page 30 for more
information.)
Note When entering a fax number you can use a comma (,) for a pause, or the
letter R if you want the product to wait for a dial tone.
English
4 Enter a name for the fax number. To do so, repeatedly press the
numeric button for the letter you need until the letter appears. (See
“Using dialing characters” on page 30 for a list of characters.)
5 Press menu/enter to save the information.
To program a one-touch key for alternate long distance
If you use an alternate long distance carrier, you can program a
one-touch key to dial the service’s access number before a fax number.
When you need to use this one-touch key, press it, enter the fax number,
and press fax/send. Both the access number and the fax number are
then dialed together. If the access number is used almost every time you
dial a fax, it might be easier to program the access number as a dialing
prefix (see “Inserting a dial prefix” on page 31 for more information).
Note Speed-dial codes, one-touch keys, and group-dial codes are more easily
programmed from the software (not available in Windows 95). For
instructions on programming speed-dial codes, one-touch keys, and
group-dial codes using the product software, see the electronic user guide.
ENXC About speed-dial codes, one-touch keys, and group-dial codes 27
Use this procedure if the access number has more than 10 characters or
if you only occasionally use the access number.
1 Follow steps 1 through 6 of “To program speed-dial codes and
one-touch keys” on page 25. When entering the fax number, you
might also have to do one or both of the following tasks:
• If you have to wait for an access tone at some point in the
number, enter one or more three-second pauses by pressing
pause/redial.
• Enter a personal identification number (PIN), if applicable.
2 When you are finished entering the access number, press
pause/redial. A pause at the end of the string tells the product not
to dial this number until you dial the fax number.
3 Continue with steps 7 through 10 of “To program speed-dial codes
and one-touch keys” on page 25.
To manage group-dial codes
If you send information to the same group of people on a regular basis,
you can program a group-dial code to simplify the task. Any available
speed-dial codes can be programmed with group-dial codes. Group-dial
codes using numbers 1 through 9 are also associated with the
corresponding one-touch key on the control panel. Any individual can be
added to a group. All group members must have programmed speed-dial
codes or one-touch keys assigned to them before being added to the
group-dial code.
Use the following instructions to manage your group-dial codes.
Note Speed-dial codes, one-touch keys, and group-dial codes are more easily
programmed from the software. For instructions on programming
speed-dial codes, one-touch keys, and group-dial codes using the product
software, see the electronic user guide.
To program group-dial codes
1 Assign a speed-dial code to each fax number you want in the group.
(For instructions, see “To program speed-dial codes and one-touch
keys” on page 25.)
2 Press menu/enter.
3 Use the < or > button to select Fax Setup and press menu/enter.
4 Press menu/enter to select Phone Book.
5 Use the < or > button to select Group Setup and press menu/enter.
6 Use the < or > button to select Add Group and press menu/enter.
28 Chapter 3 Faxing (advanced) ENXC
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