Hp LASERJET 3300MFP User Manual [zh]
fax
hp LaserJet 3330mfp
hp LaserJet 3330mfp
English
fax guide
Copyright Information
© 2001 Hewlett-Packard
Company
All Rights Reserved.
Reproduction, adaptations, or
translation without prior written
permission is prohibited except
as allowed under copyright laws.
Part number C9126-90918
First edition, September 2001
Warranty
The information contained in
this document is subject to
change without notice.
Hewlett-Packard makes no
warranty of any kind with
respect to this information.
HEWLETT-PACKARD
SPECIFICALLY DISCLAIMS
THE IMPLIED WARRANTY OF
MERCHANTABILITY AND
FITNESS FOR A PARTICULAR
PURPOSE.
Hewlett-Packard shall not be
liable for any direct, indirect,
incidental, consequential, or
other damage alleged in
connection with the furnishing or
use of this information.
NOTICE TO U.S.
GOVERNMENT USERS:
RESTRICTED RIGHTS
COMMERCIAL COMPUTER
SOFTWARE: “Use, duplication,
or disclosure by the
Government is subject to
restrictions as set forth in
subparagraph (c) (1)(ii) of the
Rights in Technical Data Clause
at DFARS 52.227-7013.”
Safety Information
WARNING!
Potential Shock Hazard
Always follow basic safety
precautions when using this
product to reduce risk of injury
from fire or electric shock.
1 Read and understand all
instructions in the
electronic user guide.
2 Observe all warnings and
instructions marked on the
product.
3 Use only a grounded
electrical outlet when
connecting the
HP LaserJet 3330 product
to a power source. If you
do not know whether the
outlet is grounded, check
with a qualified electrician.
4 Do not touch the contacts
on the end of the
telephone cord or any of
the sockets on the
HP LaserJet 3330 product.
Replace damaged cords
immediately.
5 Never install telephone
wiring during a lightning
storm.
6 Unplug this product from
wall outlets and telephone
jacks before cleaning.
7 Do not install or use this
product near water or
when you are wet.
8 Install the product securely
on a stable surface.
9 Install the product in a
protected location where
no one can step on or trip
over the telephone line and
the telephone line will not
be damaged.
10 If the product does not
operate normally, see the
electronic user guide.
11 Refer all servicing
questions to qualified
personnel.
Information regarding FCC
Class B, Parts 15 and 68
requirements and other
regulatory requirements can be
found in the electronic user
guide.
Trademark Credits
Microsoft®, Windows®, and
Windows NT® are U.S.
registered trademarks of
Microsoft Corporation.
All other products mentioned
herein may be trademarks of
their respective companies.
Local country laws may prohibit
the use of this product outside
of the countries specified. It is
strictly forbidden by law in most
countries to connect
nonapproved
telecommunications equipment
(fax machines) to public
telephone networks.
Hewlett-Packard Company
11311 Chinden Boulevard
Boise, Idaho 83714 U.S.A.
Contents
1 Setting up
Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Connecting the product to a phone line . . . . . . . . . . . . . . . . . . . . . . . . 5
To connect the product to a phone line. . . . . . . . . . . . . . . . . . . . . 6
Connecting additional devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
To connect additional devices with RJ11 or British
Telecom sockets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
To connect additional devices with British Telecom sockets. . . . 12
Specifying the fax settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
To enter text from the control panel. . . . . . . . . . . . . . . . . . . . . . . 13
To set the time and date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
To set the fax header. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Setting the answer mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
To set the answer mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Setting rings-to-answer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Recommended rings-to-an swer table . . . . . . . . . . . . . . . . . . . . . 16
To set the number of rings-to-answer . . . . . . . . . . . . . . . . . . . . . 16
Enabling answer ring patterns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
To enable answer ring patterns. . . . . . . . . . . . . . . . . . . . . . . . . . 17
2 Faxing (basic)
Loading originals to fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
To load fax documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Sending faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
To send a fax to one recipient. . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Changing the default contrast and resolution for outgoing faxes . . . . 20
To change the default contrast . . . . . . . . . . . . . . . . . . . . . . . . . . 20
To change the default resolution. . . . . . . . . . . . . . . . . . . . . . . . . 21
Deleting faxes from memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
To delete faxes from memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Sending faxes from the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
To send a fax from the software . . . . . . . . . . . . . . . . . . . . . . . . . 22
English
3 Faxing (advanced)
About speed-dial codes, one-touch keys, and group-dial codes . . . . 23
To program speed-dial codes and one-touch keys . . . . . . . . . . . 23
To delete speed-dial codes and one-touch keys. . . . . . . . . . . . . 24
To quickly program speed-dial codes or one-touch keys . . . . . . 25
To program a one-touch key for alternate long distance. . . . . . . 25
To manage group-dial codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
To program group-dial codes . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
To delete group-dial codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
ENXC 3
To delete an individual from a group-dial code . . . . . . . . . . . . . . 27
To delete all phone book entries . . . . . . . . . . . . . . . . . . . . . . . . . 28
Using dialing characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
To insert a pause or wait. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Inserting a dial prefix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
To set the dial prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Enabling an extension phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Using manual dial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
To use manual dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Printing the fax activity log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
To print the fax activity log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Changing the fax call report print times . . . . . . . . . . . . . . . . . . . . . . . 31
To set fax call report print times . . . . . . . . . . . . . . . . . . . . . . . . . 31
4 Troubleshooting
Is your fax set up correctly? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
What type of phone line are you using? . . . . . . . . . . . . . . . . . . . 33
Are you usin g a surge protection devic e? . . . . . . . . . . . . . . . . . . 34
Are you using a phone company voice messaging service?. . . . 34
Are you using an answering machine? . . . . . . . . . . . . . . . . . . . . 34
General fax problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Receiving fax problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Sending fax problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Accessing the electronic user guide. . . . . . . . . . . . . . . . . . . . . . . . . . 42
To access the electronic user guide from the product software . 42
To access the electronic user guide from the product CD-ROM. 42
Important Information
New Zealand Telecom Regulatory Notices . . . . . . . . . . . . . . . . . 43
4 ENXC
1
Introduction
Setting up
English
Congratulations on your purchase of the HP LaserJet 3330mfp, a
powerful business tool with the capabilities of a full range of office
equipment. You can use the product to fax, print, copy, and scan.
This guide was written to describe the fax functions of this product and
to help you complete the following tasks:
● Connect your product to a phone line
● Connect additional devices
● Specify your fax settings
● Set the answer mode and rings-to-answer
● Enable answer ring patterns
We recommend that you save this Fax Guide so you can refer back to
instructions on specif ic fax features.
If you need general setup instructions for your product, such as
instructions for installing the print cartridge, installing the media input
trays and the automatic document feeder (ADF) input tray, installing the
product software, and connecting the product to a network, please see
the getting started guide that came with the product.
Connecting the product to a phone line
The first step toward using your fax is connecting the product to the
phone line.
Note In order for the produ ct to fax correctly , it must be the first device connected
to the phone jack.
ENXC Introduction 5
To connect the product to a phone line
Use these steps to connect the product to a
1
2
phone line, even if you have two telephone
numbers on that line and use a ring pattern
service (such as distinctive ring).
1 If a phone cord is p lugged i nto the ph one
jack, unplug the cord and set it aside.
2 Open the print cartridge door and swing
open the left side panel to reveal the
phone line sockets.
6 Chapter 1 Setting up ENXC
3
3 Take the phone cord included with the
product and plug one end of it into the
product’s line socket (the socket on top).
Note
You must use the phone cord that came with
the product in order for the product to
function correctly.
English
4
5
4 Close the left side panel and the print
cartridge door. When closing the left side
panel, ensure the phone line is routed
through the upper notch in the panel.
5 Pl ug the other end of the phone cord into
the phone jack on the wall.
If you want to connect additional devices,
such as a phone, to the phone line , con tinue
Connecting additional devices” on page 8.
to “
If you do not want to connect other devices,
continue to “Specifying the fax settings” on
page 13.
ENXC Connecting the product to a phone line 7
Connecting additional devices
Depending on the setu p of your phone lines, you can connect additi ona l
devices to the phone line along with your HP LaserJet 3330.
As a general rule, no more than three or four devices should be
connected to a s ingle phon e line . If too m an y devices are c onnec ted to a
single phone line, one or more of the devices may not detect an
incoming call. If this occurs, disconnect one or more of the devices.
Note The HP LaserJet 3330 cannot replace a computer modem. It will not act
as a data modem for sending and receiving e-mail, connecting to the
Internet, or communicating with other computers.
Dedicated fax line
If you connecte d you r HP La serJet 333 0 to a phon e line that is used o nly
for fax calls, you may want to connect the following devices:
● Modem: You can connect a computer modem (external or internal)
to the fax line if you want to use the fax line for e-mail or for access
to the Internet, but y ou canno t send or receive fax es w hile using t he
line for these purposes.
● Extra phone: You can connect an extra phone to the fax line if you
want to make outgoing calls on the fax line.
You should not connect the following devices:
● Answering machine or c omputer voi cem ail: If you use computer
voicemail, you must connect a modem (external or internal) to your
dedicated voice line. Then, use the dedicated voice line to connect
to the Internet and receive voicemail.
Shared phone line
If you connected your HP LaserJet 3330 to a phone line that is shared
between fax calls and voice calls, or if you have one phone line with two
phone numbers and a ring pattern service, y o u m ay want to co nnect the
following devices:
● Modem: You can connect a computer modem (external or internal)
to the shared line if you want to use the shared line for e-mail or for
access to the Internet, but you cannot send or receive faxes while
using the line for these purposes.
● Phone: You can connect a phone to the shared line if you want to
make or receive voice calls on the shared line.
● Answering machine or computer voicemail: Y o u s hou ld c on nec t
these devices to the same phone jack as the product to make sure
the different devices do not interfere with one another.
8 Chapter 1 Setting up ENXC
Note It is possible to con nect device s to another phone jack for the same phone
line (in another room, for example); however, the devices may interfere
with faxing and with each other.
How you connect the additional devices depends on whether the
devices have British Telecom sockets on the back. Phones or
combination phone answering machines do not have this socket and do
not need one. However, check your additional devices. Most answering
machines and some modems have British Telecom sockets. Many
external modems and internal modems in computers have RJ11
sockets.
After you ha ve chec ked y our additi onal de vices, c heck the follo wing tab le
and continue with the instructions shown:
T o connect: See the instructions:
English
One or more additional devices, all
of which have British Telecom
sockets
One or more additional devices,
any one of which has an RJ11
socket
“To connect additional device s wit h
British Telecom sockets” on
page 12
“To connect additional device s wit h
RJ11 or British Telecom sockets”
on page 10
ENXC Connecting additional devices 9
To connect additional devices with RJ11 or British Telecom sockets
Note
In the rare instance that you want to connect
two devices that do not have British Telecom
“Tel” sockets in addition to a phone and/or an
answering mac hine, you will not be able to
connect all of the devices to a single phone
jack. You might be able to connect dev ic es to
another phone jack for this phone line.
Howe ver, if y ou have an answ ering machine,
connect it to the same phone jack as the
product.
2
1 If you have not yet connected your
product to a phone line , see “Connecting
the product to a phone line” on page 5
before proceeding. The product should
already be c onnected to the left side of
the phone jack.
2 Plug a dual adapter (not included) into
the phone cord for the product.
3 Unplug all of the additional devices that
you want to connect from their power
sources.
4 To connect a device without a British
Telecom “Tel” socket (usually an internal
or external modem), plug its phone cord
into one side of the dual adapter.
4
10 Chapter 1 Setting up ENXC
5 To connect an answering machine, plug
5
6
the answerin g machine’s phone cord i nto
the other side of the dual adapter.
6 To connect a phone, plug the phone’s
cord into the “Tel” socket on the
answering mac hine. If you did not
connect an answ ering ma ch ine , plug the
cord into the other side of the dual
adapter.
7 After you have finished connecting
additional de vice s, pl ug all o f the d ev ices
back into their pow er sourc e .
8 Continue to “
on page 13.
Specifying the fax settings”
English
ENXC Connecting additional devices 11
2
To connect additional devices with British Telecom sockets
1 Unplug all additional devices from their
power sources.
2 If you have not yet connected your
product to a phone line , see “
the product to a phone line” on page 5
before proceeding. The product should
3
4
5
already be c onnected to the left side of
the phone jack.
3 To connect an internal or external
modem, plug the modem’s phone cord
into the phone jack with the produ ct.
4 To connect an answering machine, plug
the answerin g machine’s phone cord i nto
the phone jack with the product (or into
the “Tel” socket on the last device you
connected).
5 To connect a phon e, pl ug the ph one cord
into the phone jack with the produ ct (or
into the “Tel” socket on the last device
you connected).
6 After you have finished connecting
additional devices, plug them all back
into their power sources.
7 Continue to “
on page 13.
Specifying the fax settings”
Connecting
12 Chapter 1 Setting up ENXC
Specifying the fax settings
Before you can begin using your product’s fax features, you must
complete the following tasks:
● Set the time and date
● Set your fax header
● Set the answer mode
● Set rings-to-answer
● Enable answer ring patterns, if needed
Note If you will be installing the product software on your computer, you can
skip the remaining instructions in this chapter. The software install will
automatically w alk you th rough setting up the fax settin gs. See the getti ng
started guide for instructions .
Note In the U.S. and many other regions, setting the time, date, and other fax
header information is a legal requirement.
To enter text from the control panel
Use the following instructions to enter information from the product’s
control panel with the alphan um eric k eypad and the < and > buttons:
● Numbers: To enter numbers, press the nume ric button for the
number you need.
● Letters: To enter letters, repeatedly press the n umeric button for the
letter you need until t hat let ter app ears (for example , if the first l etter
you need is a “C,” press 2 repeatedly until a “C” appears in the
control panel display).
● Punctuation marks: To enter punctuation marks, repe ate dly pres s
* until the character you want appears in the control panel display.
● Spaces: After entering any character, press > twice to create a
space after that char acter and move th e c urs or t o a n i nse rtion point
after the space.
● Errors: If you enter a character incorrectly, use the < button to
erase the incorrect character, then enter the correct character.
English
To set the time and date
To set or change the time and date, use the following steps. If you need
help entering any information, see “
on page 13.
1 On the control panel, press menu/enter.
2 Using the < and > buttons, select Time/Date, Header, and press
menu/enter.
ENXC Specifying the fax settings 13
To enter text from the control panel”
3 Press menu/enter to select Time/Date.
4 Us ing the < and > buttons , specify either th e 12-hour or th e 24-hour
clock, and press menu/enter.
5 Using the alphanumer ic keypad, enter the current time.
6 If you specified the 12-hour clock, use the < and > buttons to move
the cursor past the fourth character. Select 1 for a.m. or 2 for p.m.,
and press menu/enter.
OR
If you specified the 24-hour clock, press menu/enter.
7 Using the alphanumeric keypad, enter the current date.
• Make sure you use two digits to specify the month and day (for
example, use “05” for May and “01” for the first day o f the m onth).
8 Press menu/enter.
To set the fax header
To set or change the fax header information, use the following steps. If
you need help entering any information, see “
control panel” on page 13.
1 On the control panel, press menu/enter.
2 Using the < and > buttons, select Time/Date, Header, and press
menu/enter.
3 Using the < and > buttons, select Fax Header, and press
menu/enter.
4 Using the alphanumeric keypad, enter your fax number, and press
menu/enter.
5 Using the alphanumeric keypad, add the name of your company,
and press menu/enter.
To enter text from the
Setting the answer mode
Depending on your situation, you can set the HP LaserJet 3330’s
answer mode to automatic or manual.
● Automatic: In automatic answer mode, the product answers
incoming calls after a specified number of rings or up on re co gni tio n
of special fax tones. To specify the number of rings, see “Setting
rings-to-answer” on page 15.
● Manual: In manual answer mode, the product never answers calls.
You must start the fax-receiving process y ourself , either by pre ssing
start fax on the control pane l or by pic king up a p hone connec ted to
that line and dialing 1-2-3.
The default answer mode is automatic.
14 Chapter 1 Setting up ENXC
Note Although most users leave answer mode set to automatic, voice callers
who dial the fax phone number will hear fax tones if the phone is not
answered, or if they do not hang up by the specified number of
rings-to-answ er . If y ou do not w ant v oice calle rs to hear fax to nes, use th e
manual setting, b ut remember that f ax calls are not recei ved automatic ally .
To set the answer mode
To set or change the answer mode, use the following steps:
1 On the control panel, press menu/enter.
2 Using the < and > buttons, select Fax Setup, and press
menu/enter.
3 Using the < and > buttons, select Fax Recv. Setup, and press
menu/enter.
4 Press menu/enter to select Answer Mode.
5 Using the < and > buttons, select Automatic or Manual, and press
menu/enter.
6 The control panel display shows the answer mode setting that you
specified.
Setting rings-to-answer
When the answer mode is set to automatic, the product’s
rings-to-answ er se tting determines the number of times the phone rings
before an incoming call is answered.
If the product is connected to a line receiving both fax and voice calls (a
shared line) with an answering machine, you may need to adjust the
rings-to-answer. The number of rings-to-answer for the product must be
greater than the rings-to-answer on the answer ing machine. Th is allows
the answering machine to answer the incoming call and record a
message if it is a voice call. When the answering machine answers the
call, the product listens to the call and automatically answers it if it
detects fax tones.
The default setting for rings-to-answer is two.
English
ENXC Setting rings-to-answer 15
Recommended rings-to-answer table
Use the following table to determine the nu mber of rings-to-answer to
use.
Type of phone line Recommended rings-to-answer
Dedicated fax line (receiving
only fax calls)
One line with two separate
numbers and ring pattern
service
Shared line (receiving both fax
and voice calls) with only an
attached phone
Shared line (receiving both fax
and voice calls) with an attached
answering machine or computer
voicemail
To set the number of rings-to-answer
To set or change the number of rings-to-answer, use the following steps:
1 On the control panel, press menu/enter.
2 Using the < and > buttons, select Fax Setup, and press
menu/enter.
3 Using the < and > buttons, select Fax Recv. Setup, and press
menu/enter.
4 Using the < and > buttons, select Rings To Answer, and press
menu/enter.
5 Using the alphanumer ic keypad, enter the number of
rings-to-answer, and press menu/enter.
Leave at two rings or set to one ring.
Leave at two rings or set to one ring. (If you have an
answering machine or comput er voicemail for the other
phone number, make sure the product is set to a lesser
number of rings than the answering system. Also, see
Enabling answer ring patterns” on page 17.)
“
Set to five rings.
Two rings more than the answering machine or computer
voicemail. (You cannot set the product to more than six
rings.)
16 Chapter 1 Setting up ENXC
Enabling answer ring patterns
Ring pattern or distinctive ring service is available through some local
phone companies an d al lows you to have more than one p hon e number
on a single line. Each phone number has a uni que ring pa ttern, allowing
you to answer voice calls and the product to answer fax calls.
If you subscribe to a ring pattern service with your phone company, you
must set the product to answer the correct ring pattern.
Note If you do not have ring pattern service and you change the ring pattern
settings to some thing other than All Rings, the pro duct might not be ab le
to receive faxes.
Note In New Zealand, the ring pattern used should be the double-ring pattern.
To enable answer ring patterns
To enable answer ring patterns, use the following steps:
1 On the control panel, press menu/enter.
2 Using the < and > buttons, select Fax Setup, and press
menu/enter.
3 Using the < and > buttons, select Fax Recv. Setup, and press
menu/enter.
4 Using the < and > buttons, select Answer Ring Type, and press
menu/enter.
5 Using the < and > buttons, select the ring pattern you want, and
press menu/enter.
6 After product installation is complete, ask someone you know to
send you a fax in order to verify that the ring pattern service is
working correctly.
English
ENXC Enabling answer ring patterns 17
18 Chapter 1 Setting up ENXC
Faxing (basic)
2
This chapter will present some of the basic faxing features available on
your HP LaserJet 3330. For complete information on all fax features, as
well as information about all other product features, refer to the
electronic user guide that came on your product CD-ROM. For
instructions on accessing the electronic user guide see “Accessing the
electronic user guide” on page 42.
Loading originals to fax
Use the following instructions to load original documents for faxing.
To load fax documents
1 Be fore loadin g the fax documents into the ADF inpu t tray, make sure
there is nothing on the scanner glass.
2 Put the top ends of the document to be faxed print side up in the
ADF input tray with the first page to be scanned at the top of the
stack.
3 Push the document up against the side of the ADF input tray.
4 Slide the document into the ADF input tray until it does not move
any farther.
The document is now ready to be faxed.
English
Sending faxes
To send a fax to one recipient
Note If you want to improve the quality of a paper document before faxing it,
scan the document, straighten or clean the image, and send it as a fax
from the software. For more information, see the electronic user guide.
1 Dial the fax number using one of the following methods:
• Use the alphanumeric keypad on the product’s control panel.
• If the fax number you are calling has been assigned to a
one-touch ke y, press that key.
ENXC Loading originals to fax 19
• If the fax number you are calling has a speed-dial code, press
speed dial, enter the speed-dial code using the alphanumeric
keypad, and press menu/enter.
Note When dialing with the alpha num eric k e ypa d, inc lude a ny pa uses or othe r
needed numbers, such as an area code, an access code for numbers
outside a PBX system (usually a 9 or 0), or a long-distance prefix. For
more information, see “Using dialing characters” on page 28.
2 Load the document into the ADF input tray.
3 Adjust any fax settings, such as resolution.
4 Press fax/send.
When the last page of the fax ha s exi ted the product, you can start
sending another fax, copying, or scanning.
To fax to numbers you use regularly, you can assign a one-touch key or
speed-dial code. See “
keys” on page 23 and “To program group-dial codes” on page 26. If you
have electronic phone books available, you may be able to use them for
selecting recipients. Electronic phone books are generated with
third-party applications.
To program speed-dial codes and one-touch
Changing the default contrast and resolution for outgoing faxes
The contrast affects the lightness and darkness of an outgoing fax as it
is being sent. Resoluti on affec ts the sh arpnes s of outgoi ng faxe s. It also
affects the transmission speed of faxes.
To change the default contrast
The default contrast is the contrast normally applied to items being
faxed. The slider is set to the middle as the default contrast setting.
1 Press menu/enter.
2 Use the < or > button to select Fax Setup and press menu/enter.
3 Use the < or > button to select Fax Send Setup and press
menu/enter.
4 Use the < or > button to select Def. Light/Dark.
5 Us e the < button to move the slider to the left to make the fax lighter
than the original, or use the > button to move the slider to the right
to make the fax darker than the original.
6 Press menu/enter to save your selection.
20 Chapter 2 Faxing (basic) ENXC
To change the default resolution
Resolution aff ects the qu ality, in dots per inch, of documents to be f ax ed.
It also affects the transmission speed.
Use this procedure to change the default resolution for all faxes.
1 Press resolution to display the current resolution setting.
2 Use the < or > button to display the desired resolution setting.
3 Press menu/enter to save the selection.
Deleting faxes from memory
Use this procedure only if y o u are c onc erned som eon e els e has ac ces s
to your product and will try to reprint faxes from the reprint memory.
CAUTION In addition to clearing the reprint memory, this procedure clears any fax
currently being sent, unsent faxes pending redial, faxes scheduled to be
sent at a future time, and faxes not printed or forwarded.
To delete faxes from memory
1 Press menu/enter.
2 Press > once to display Fax Functions and press menu/enter.
3 Use the < or > button to select Clear Saved Faxs, and press
menu/enter.
4 Press menu/enter to confirm the deletion.
English
Sending faxes from the software
This section and the following section contain some instructions about
sending and receiving faxes using the software that came with the
product. All other software-related topics are covered in the software
help, which can be accessed from the software program’s Help menu.
Note The HP LaserJet Director and HP LaserJet Document Manager are not
supported for Microsoft Windows 95. If you use Windows 95, you can s end,
but not receive, faxes with the software. However, all fax features are
available from the control panel.
You can fax electronic documents from your computer in the following
situations:
● The HP LaserJet product is connected directly to your computer or
connected to your computer over a network using an HP Jetdirect
print server.
ENXC Deleting faxes from memory 21
Note See the getting started guide for a co mplete list of supported HP Jetdire ct
print servers.
● The product software is installed on your computer.
● You are using Microsoft Windows 98, ME, NT 4.0 SP3, 20 00, or XP,
or Mac OS 9.1 or X.
To send a fax from the software
The procedure for faxing jobs from the software may vary; the most
typical steps are shown here.
1 Select a document to fax using one of the following methods:
• Open the document in the HP LaserJet Document Manager on
Windows-compatible computers.
• Open the document in the HP LaserJet Workplace on
Macintosh-compatible computers.
• Open a document in a Windows application such as Microsoft
Word. From the application, select Print from the File menu,
then select HP LaserJet Series Fax from the Printer Name
drop-down list in the print dialog box. Click OK.
• Load the document into the ADF input tray.
2 Add one or more recipients on the HP LaserJet Send Fax dialog
box.
3 Include a cover page (optional).
4 Click Send Now.
OR
Click Send Later and select a date and time.
For more i nf ormation on send ing a f ax using the HP La serJe t Workplace
(Mac OS), the HP LaserJet Document Manager (Windows), or the HP
LaserJet D irector, see the electronic user guide.
22 Chapter 2 Faxing (basic) ENXC
Faxing (advanced)
3
This chapter will present a fe w of the advanced f ax in g features available
on your HP LaserJet 3330. For complete information on all fax features,
as well as information about all other product features, refer to the
electronic user guide that came on your product CD-ROM. For
instructions on accessing the electronic user guide see “Accessing the
electronic user guide” on page 42.
About speed-dial codes, one-touch keys, and group-dial codes
You can store frequently dia led f ax nu mbers or g roups of fax numbers a s
one-touch keys, speed-dial codes, or group-dial codes.
In the product’s phone book, there are a total of 2 75 co des a v a ilab le tha t
can be used for speed-dial codes and group-dial codes. For example, if
you program 225 of the codes as speed-dials, the remaining 50 can be
used for group-dials.
See the following procedures for more information about how to use
speed-dial codes, one-touch keys, and group-dial codes:
English
To program speed-dial codes and one-touch keys
Speed-dial codes 1 through 9 are also associated with their
corresponding one-touch keys o n t he co ntrol pa nel. The one-touch k eys
can be used for speed-dial or group-dial codes. A maximum of 50
characters can be entered for a single fax number.
Note Speed-dial codes , one-to uch k e ys , a nd g roup-dia l code s are m ore eas ily
programmed from the software. For instructions on programming
speed-dial codes , one-touch ke ys, and group-d ial codes using the pro duct
software, see the electronic user guide.
Use the following steps to program speed-dial codes and one-touch
keys from the product’s control panel:
1 Press menu/enter.
2 Use the < or > button to select Fax Setup and press menu/enter.
ENXC About speed-dial codes, one-touch keys, and group-dial codes 23
3 Press menu/enter to select Phone Book.
4 Press menu/enter to select Individual Setup.
5 Press menu/enter to select Add.
6 Using the alphanumeric keypad, enter the speed-dial code number
you want to associate with this fax number, and press menu/enter.
Choosing a number from 1 to 9 also associates the fax number with
the corresponding one-touch key.
Note When entering a fax n umber , you ca n use a comma (,) f or a p ause, or the
letter R if you want the product to wait for a dial tone.
7 Using the alphanumer ic keypad, enter the fax number. Include any
pauses or other needed n umber s, such as a n ar ea code , a n acces s
code for nu mbers out side a PBX syste m (usuall y a 9 or 0), o r a lon g
distance prefix.
8 Press menu/enter.
9 Using the alphanumeric keypad, enter a name for the fax number.
To do so, repeatedly press the numeric button for the letter you
need until the letter appears. (For a list of characters, see “
dialing characters” on page 28.)
Note To insert punctuation, pr ess the as terisk (*) repeatedly until the charac ter
you want appears and press > to go to the next space.
Using
10 Press menu/enter to save the information.
11 If you have more speed-dial codes or one-touch keys to program,
repeat steps 1 through 10.
To delete speed-dial codes and one-touch keys
1 Press menu/enter.
2 Use the < or > button to select Fax Setup and press menu/enter.
3 Press menu/enter to select Phone Book.
4 Press menu/enter to select Individual Setup.
5 Use the < or > button to select Delete and press menu/enter.
6 Using the alphanumeric keypad, enter the number of the speed-dial
code you want to delete, and press menu/enter.
7 Press menu/enter to confirm the deletion.
24 Chapter 3 Faxing (advanced) ENXC
To quickly program speed-dial codes or one-touch keys
Note The follo wing procedure cannot be u sed to program a g roup-dial code. F or
group-dial code instructions, see “
page 26.
Use the following method to program speed-dial codes and one-touch
keys easily from the product control panel:
1 On the product control panel, press phone book, enter an
unprogrammed speed-dial code, and press menu/enter.
OR
Press an unprogrammed one-touch key. The control panel display
will notify you that the speed-dial code or one-touch key has not
been programmed.
2 Press menu/enter to program the speed-dial code or one-touch
key .
3 Enter the fax number and press menu/enter. Include pauses, or
other needed numbers, such as an area code, an access code for
numbers outside a PBX system (usua lly a 9 or 0), or a long distanc e
prefix. (See “
information.)
Note When entering a fax number you can use a comma (,) for a pause, o r the
letter R if you want the product to wait for a dial tone.
Using dialing characters” on page28 for mor e
To program group-dial codes” on
English
4 Enter a name for the fax number. To do so, repeatedly press the
numeric button for the letter you need until the letter appears. (See
Using dialing characters” on page 28 for a list of characters.)
“
5 Press menu/enter to save the information.
To program a one-touch key for alternate long distance
If you use an alternate long distance carrier, you can program a
one-touch key to dial the service’s access number before a fax number.
When you n eed to use this one -tou ch k e y, press it, enter the fax number,
and press fax/send. Both the access number and the fax number are
then dialed together. If the access number is used almost e v ery time y ou
dial a fax, it might be easier to program the access number as a dialing
prefix (see “
Note Speed-dial codes , one-to uch k e ys , a nd g roup-dia l code s are m ore eas ily
programmed from the software (not available in Windows 95). For
instructions on programming speed-dial codes, one-touch keys, and
group-dial cod es using the product software, see the electronic user gu ide.
ENXC About speed-dial codes, one-touch keys, and group-dial codes 25
Inserting a dial prefix” on page29 for more information).
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