HP LaserJet 3150 User's Guide

Take a look at what HP Customer Care has to offer.

Thank you for your purchase. Along with your product, you receive a variety of support services from Hewlett-Packard and our support partners designed to give you the results you need, quickly and professionally.

Online Services: for 24hour access to information over your modem, we suggest these services.

Obtaining Software Visit: http://www.hp.com/go/support (site is in English)

Australia: +61 3 8877 8000 Canada and the US: (661) 257 5565 Greece, Ireland, and the UK: +44 (0) 1429 865 511 Hong Kong, Malaysia, and Singapore: +65 740-4477 India: (91) (11) 682 6035 New Zealand: +64 9 356 6640 or 0800 445-543 (toll-free) South Africa: +44 (0) 1429 865 511

World Wide Web URL - For inform ation specific to the HP LaserJet 3150

product: http://www.hp.com/support/lj3150/

Printer drivers, updated HP printer software, plus product and support information may be obtained from the following URLs: in the U.S.: http://www.hp.com in Europe: http://www2.hp.com

America Online - America Online/Bertelsmann is available in the U .S., Austria, France, Germany, Switzerland, and the U.K. - Printer drivers, updated HP printer software, and support documentation are available to help answer your questions about HP products. Use Keyword HP to start your tour or in the U.S., call (1) (800) 827-6364 preferred customer #1118 to subscribe. In Europe, call the appropriate number below: Austria: 0222 58 58 485 France: ++353 1 704 90 00 Germany: 0180 531 31 64 Switzerland: 0848 80 10 11 United Kingdom: 0800 279 1234

CompuServe - Printer drivers, updated HP printer software, and interactive sharing of technical information with other members is available on CompuServe’s HP User’s f orums (GO HP), or call (1) (800) 524-3388 and ask for representative #51 to subscribe. (CompuServe is also available in the U.K., France, Belgium, Switzerland, Germany, and Austria.)

Call:

HP Direct Ordering for Accessories and Supplies (U.S. and Canada):

HP Support Assistant compact disc (U.S., Can a da, Hong Kong, Malaysia, and Singapore):

HP Service Information (U.S. and Canada):

For other contact information, see “Ordering software” on page 222.

Call (1) (800) 538-8787 (U.S.) or (1) (800) 387-3154 (Canada).

This support tool offers a comprehensive online information system designed to provide technical and product information on HP products. To subscribe to this quarterly service in the U.S. or Canada, call (1) (800) 457-1762. In Hong Kong, Malaysia, or Singapore, call Fulfill Plus at (65) 740-4477.

To locate HP-authorized dealers, call (1) (800) 243-9816 in the U.S. or (1) (800) 387-3154 in Canada.

Customer Care Options Worldwide

In addition to the phone numbers listed below, the service and support chapter of this manual contains worldwide sales and service addresses and phone numbers.

HP Customer Care and Product Repair Assistance for the U.S. and Canada:

Call (208) 323-2551 in the United States or (905) 206-4663 in Canada Monday through Friday 6 am to 10 pm and Saturday 9 am to 4 pm (Mountain Time) free of charge during the warranty period. However, your standard long-distance phone charges still apply. Have your system nearby and your serial number ready when calling.

If you know your printer needs repair, call 1-800-243-9816 to locate your nearest HP-Authorized service provider, or call 208-323-2551 for HP centralized service dispatch.

Post-warranty telephone assistance is availab le to answ er your product questions. Call (1) (900) 555-1500 ($2.50* per minute, U.S. only) or call 1-800-999-1148 ($25* per call, Visa or MasterCard, U.S. and Canada) Monday through Friday from 7 am to 6 pm and Saturday from 9 am to 3 pm (Mountain Time).

Charges begin only when you connect with a support technician. *Prices subject to change.

European HP Customer Care and In-Country Support

Open Monday through Friday 8:30-18:00 CET

HP provides a free telephone support service during the warranty period. By calling a telephone number listed below, you will be connected to a responsive team waiting to help you. If you require support after your warranty has expired, you can receive support for a f ee through the same telephone number. The fee is charged on a per-incident basis. When calling HP, have the following information ready: product name and serial number, date of purchase, and description of the problem.

Ireland: +353 (0)1 662 5525 U.K.: +44 (0)171 512 5202 Greece: +44 (0)171 512 52 02 (English)

English in other European countries: +44 (0)171 512 52 02

In-country/region support, all other countries/regions

If you require telephone support, call the number below for your country/region. If you require additional product repair services, see “Worldwide Hewlett-Packard Sales and Service Offices” on page 249.

Australia: +61 3 8877 8000 Hong Kong: 800 96 7729 India: 91 11 682 6035 Malaysia: +60 3 295 2566

New Zealand: +64 9 356 6640 Singapore: +65 272 5300 South Africa: +27 (0)11 8061030

HP First (North America Only)

HP FIRST is a free, automated fax retrieval service that is availab le to end users and resellers 24 hours per day, 7 days per week. HP FIRST Fax will deliver detailed troubleshooting information on common software and troubleshooting tips for your HP produ ct. Call from any Touch Tone phone and request up to three documents per call. These documents will be sent to the fax of your choice.

Canada and the US: 800-333-1917

HP LaserJet 3150 Product

User Guide

Part Number: C4256-90952 Second Edition, January 2002

Warranty

The information contained in this document is subject to change without notice.

Hewlett-Packard makes no warranty of any kind with respect to this information. HEWLETT-PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE

Hewlett-Packard shall not be liable for any direct, indirect, incidental, consequential, or other damage alleged in connection with the furnishing or use of this information.

NOTICE TO U.S. GOVERNMENT USERS: RESTRICTED RIGHTS COMMERCIAL COMPUTER SOFTWARE: Use, duplication, or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data Clause at DFARS 52.227-7013.

Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations.

Trademark Credits

JetSuite is a trademark of eFax.com, Inc. Microsoft, Windows, and MS-DOS are U.S. registered trademarks of Microsoft Corporation.

NERGY STAR is a U.S.

registered service mark of the U.S. EPA. CompuServe is a trademark of CompuServe, Inc. All other products mentioned herein may be trademarks of their respective companies.

This product is approved for use in the following countries/regions only:

Australia, Canada, Greece, Hong Kong, India, Ireland, Malaysia, New Zealand, Singapore, South Africa, the United Kingdom, and the United States.

Local country/region laws may prohibit the use of this product outside of the countries/regions specified. It is strictly forbidden by law in most countries/regions to connect nonapproved telecommuni-cations equipment (fax machines) to public telephone networks.

Safety Information WARNING! Potential Shoc k H azard

Always f ollow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

1 Read and understand all

instructions in the user guide.

2 Use only a grounded

electrical outlet when connecting the

HP LaserJet 3150 to a power source. If you don’t know whether the outlet is grounded, check with a qualified electrician.

3 Do not touch the contacts

on the end of the telephone cord or any of the sockets on the HP LaserJet 3150. Replace damaged cords immediately.

Never install telephone

wiring during a lightning storm.

5 Observe all warnings and

instructions marked on the product.

6 Unplug this product from

wall outlets and telephone jacks before cleaning.

7 Do not install or use this

product near water or when you are wet.

8 Install the product securely

on a stable surface.

9 Install the product in a

protected location where no one can step on or trip over the line cord and the line cord will not be damaged.

10 If the product does not

operate normally, see chapter 8, "Troubleshooting and Maintenance."

11 Refer all servicing

questions to qualified personnel.

Information regarding FCC Class B, Parts 15 and 68 requirements can be found in appendix A, "Specifications."

Hewlett-Packard Company 11311 Chinden Boulevard Boise, Idaho 83714 U.S.A.

Contents

1 Introduction

Using the product with your installation. . . . . . . . . . . . . . . . . . . . . . 12

Using this guide with your installation . . . . . . . . . . . . . . . . . . . . . . . 13

2 Faxing

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Selecting and loading items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Selecting items for faxing, copying, and scanning . . . . . . . . . . 16

Loading items to be faxed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Overview of faxing from the product . . . . . . . . . . . . . . . . . . . . . . . . 20

Sending faxes from the product . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Adjusting the contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Adjusting the resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Resolution options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Inserting a pause while dialing . . . . . . . . . . . . . . . . . . . . . . . . . 23

Using special dialing symbols. . . . . . . . . . . . . . . . . . . . . . . . . . 23

Sending faxes to one recipient . . . . . . . . . . . . . . . . . . . . . . . . . 25

Sending faxes to multiple recipients . . . . . . . . . . . . . . . . . . . . . 26

Using Manual Dial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Sending a fax by dialing from a telephone . . . . . . . . . . . . . . . . 28

Redialing manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Sending long pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Sending a fax at a future time. . . . . . . . . . . . . . . . . . . . . . . . . . 31

Setting up a fax for request (being polled) . . . . . . . . . . . . . . . . 32

Canceling the current fax job . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Canceling a fax job using Job Status . . . . . . . . . . . . . . . . . . . . 33

Receiving faxes to the product . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Loading paper for receiving faxes. . . . . . . . . . . . . . . . . . . . . . . 34

Setting the paper size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Receiving faxes when you hear fax tones . . . . . . . . . . . . . . . . 35

Printing faxes received to memory . . . . . . . . . . . . . . . . . . . . . . 35

Reprinting faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Clearing faxes from memory. . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Requesting a fax from another fax machine (polling). . . . . . . . 37

Using fax forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Using remote retrieval. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Using pager notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Sending paper faxes using the Document Assistant. . . . . . . . . . . . 43

Faxing using the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Sending faxes from a program . . . . . . . . . . . . . . . . . . . . . . . . . 44

Receiving faxes to your computer . . . . . . . . . . . . . . . . . . . . . . 45

Viewing faxes using the software . . . . . . . . . . . . . . . . . . . . . . . 46

Using the software for other fax tasks . . . . . . . . . . . . . . . . . . . 47

Customizing your own fax cover sheet. . . . . . . . . . . . . . . . . . . 48

Finding more information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Hints and help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

3 Printing

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Selecting print media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Selecting media types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Selecting media sizes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Loading media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Loading the paper input bin . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Using the single-sheet input slot. . . . . . . . . . . . . . . . . . . . . . . . 55

Selecting the output path . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Printing on letterhead and envelopes . . . . . . . . . . . . . . . . . . . . . . . 57

Printing tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Stopping a print job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Printing on special media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Managing HP LaserJet toner cartridges . . . . . . . . . . . . . . . . . . . . . 62

Recycling toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Extending toner life by redistributing toner . . . . . . . . . . . . . . . . 63

Creating custom printing options (software) . . . . . . . . . . . . . . . . . . 64

Creating and using watermarks . . . . . . . . . . . . . . . . . . . . . . . . 64

Creating and using Quick Sets . . . . . . . . . . . . . . . . . . . . . . . . 65

Hints and help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

4 Copying

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Selecting items to be copied . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Loading paper for copy output. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Loading items to be copied . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Copying from the product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Making copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Adjusting the contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Adjusting the resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Reducing or enlarging copies . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Copying long pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Using the Document Assistant, overview . . . . . . . . . . . . . . . . . . . . 76

Features available only through the software . . . . . . . . . . . . . . . . . 77

Hints and help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

5 Scanning

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Selecting items for scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Loading items to be scanned . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Starting a scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Using the Document Assistant to scan. . . . . . . . . . . . . . . . . . . 82

Using the JetSuite Pro desktop to scan . . . . . . . . . . . . . . . . . . 82

Working with scanned items in the viewer . . . . . . . . . . . . . . . . 84

Saving scanned items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Working with the desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Stacking and unstacking files . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Using link icons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Customizing the Manager toolbar . . . . . . . . . . . . . . . . . . . . . . 90

Scanning to text using OCR . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

About OCR software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Scanning from a TWAIN-enabled program . . . . . . . . . . . . . . . . . . . 92

Scanning long pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Hints and help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

6 E-Mailing Portable Documents

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Introducing the portable document viewer . . . . . . . . . . . . . . . . . . . 96

Selecting items for scanning to e-mail. . . . . . . . . . . . . . . . . . . . . . . 97

Loading items to be scanned to e-mail . . . . . . . . . . . . . . . . . . . . . . 97

E-mailing documents from the product . . . . . . . . . . . . . . . . . . . . . . 99

E-mailing paper documents from the Document Assistant . . . . . 100

E-mailing paper documents by scanning first . . . . . . . . . . . . . . . . 101

E-mailing portable documents from the JetSuite Pro software . . 101

E-mailing portable documents from other programs . . . . . . . . . . 102

7 Managing Basic Features

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Using the control panel menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

The Menu tree. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Setting send fax options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Inserting a pause or wait. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Using dialing characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Enabling special dialing symbols . . . . . . . . . . . . . . . . . . . . . . 108

Using special dialing symbols. . . . . . . . . . . . . . . . . . . . . . . . . 108

About one-touch keys, speed-dial codes,

and group-dial codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Programming speed-dial codes from the control panel . . . . . 111

Programming group-dial codes from the control panel. . . . . . 113

Programming speed-dial codes from the software . . . . . . . 115

Programming group-dial codes from the software . . . . . . . . 116

Backing up and restoring codes . . . . . . . . . . . . . . . . . . . . . . 117

Programming a one-touch key for alternate

long distance service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Enabling a dialing prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Changing the time and date . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Changing the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Adjusting number of redials . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Adjusting time between redials. . . . . . . . . . . . . . . . . . . . . . . . 124

Selecting tone or pulse dialing mode . . . . . . . . . . . . . . . . . . . 125

Changing detect dial tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Enabling billing codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Setting receive fax options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Changing answer mode and rings to answer . . . . . . . . . . . . . 129

Blocking or unblocking fax numbers . . . . . . . . . . . . . . . . . . . 130

Enabling distinctive ring detection . . . . . . . . . . . . . . . . . . . . . 132

Turning on or off error correction . . . . . . . . . . . . . . . . . . . . . . 134

Changing the page stamp option . . . . . . . . . . . . . . . . . . . . . . 135

Receiving faxes to memory . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Enabling remote retrieval and setting a password . . . . . . . . . 137

Setting autoreduction for incoming faxes . . . . . . . . . . . . . . . . 138

Changing the silence detect mode . . . . . . . . . . . . . . . . . . . . . 139

Enabling an extension phone . . . . . . . . . . . . . . . . . . . . . . . . 139

Changing compression for incoming faxes . . . . . . . . . . . . . . 140

Managing logs and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Printing the fax log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Printing the billing log only . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Printing the Block Fax list . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Setting when the fax log prints . . . . . . . . . . . . . . . . . . . . . . . . 144

Setting when transmission reports print . . . . . . . . . . . . . . . . . 145

Printing a one-touch, speed-dial, and group-dial report . . . . . 146

Printing a configuration report. . . . . . . . . . . . . . . . . . . . . . . . . 146

Printing a self-test report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Printing a Menu tree . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Printing all reports at once . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Adjusting general defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Controlling sound volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Changing the default resolution . . . . . . . . . . . . . . . . . . . . . . . 151

Changing the default contrast. . . . . . . . . . . . . . . . . . . . . . . . . 152

Setting the default collation. . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Setting the paper size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Changing the default copy size. . . . . . . . . . . . . . . . . . . . . . . . 155

Changing the language on the display panel . . . . . . . . . . . . . 156

Restoring factory defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Hints and help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

8 Troubleshooting and Maintenance

Basic troubleshooting steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Clearing jams from the scanner area . . . . . . . . . . . . . . . . . . . . . . 160

Clearing jams from paper path areas . . . . . . . . . . . . . . . . . . . . . . 162

Resetting the HP LaserJet 3150 product . . . . . . . . . . . . . . . . 166

Resolving control panel error messages. . . . . . . . . . . . . . . . . . . . 167

Solving fax problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Solving printing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187

Solving copying problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Solving scanning problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Solving general software problems. . . . . . . . . . . . . . . . . . . . . . . . 200

Solving image quality problems. . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Solving paper feed problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209

Cleaning the scanner path . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Recalibrating the scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

Cleaning the print path . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

Using a cleaning page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Ordering parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

Ordering software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Uninstalling the software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

Appendix A Specifications

Simultaneous tasking features . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

Paper weight equivalence table (approximate) . . . . . . . . . . . . . . . 230

Product specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Transportation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

Laser safety statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

FCC regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

FCC part 68 requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

Telephone consumer protection act (US) . . . . . . . . . . . . . . . . . . . 234

IC CS-03 requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235

Regulatory information for European Union countries . . . . . . . . . 236

New Zealand Telecom Regulatory Notices. . . . . . . . . . . . . . . . . . 237

Declaration of conformity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238

Canadian DOC regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239

Environmental product stewardship program . . . . . . . . . . . . . . . . 239

Protecting the environment. . . . . . . . . . . . . . . . . . . . . . . . . . . 239

Material safety data sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Battery Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Appendix B Service and Support Information

Warranty information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243

Hewlett-Packard limited warranty statement . . . . . . . . . . . . . 243

Obtaining hardware service . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Returning the unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Service information form . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246

Software license agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

HP sales and service offices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Appendix C Changing Parallel Port Modes

General information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258

Other areas of potential conflict . . . . . . . . . . . . . . . . . . . . . . . 258

Glossary Index

Introduction

Thank you for purchasing the HP LaserJet 3150 product, a powerful business tool with the capabilities of a full range of office equipment. With the HP LaserJet 3150 product, you can:

●

Print – Easily print documents with the laser quality you have come to expect from an HP LaserJet printer.

●

Fax – Use the HP LaserJet 3150 product as a standalone fax machine (your computer does not have to be on) to send and receive laser-quality faxes, as well as perform advanced tasks such as forwarding faxes to another location. Use the software to send faxes from and receive them to your computer (PC faxing).

●

Copy – Make superior laser-quality copies. You can make up to 99 copies of a 30-page original. You can also adjust the contrast, enlarge or reduce the copies, collate, and more.

●

Scan – Scan important documents to create electronic files of them. Use the scanner to make a fax cover sheet from your letterhead, or scan documents for use with other software. You can also scan a document and attach it to an e-mail message (if you have an e-mail program).

●

Use Software – Use the software to print, fax, copy, or scan. Also use the software to store and organize scanned documents so you can quickly find that invoice, receipt, or business card from weeks ago.

This multifunction product helps increase your productivity by allowing you to do more than one task at a time. Send an electronic fax while the HP LaserJet 3150 product makes copies, or scan a document while printing.

This user guide provides details for doing tasks from the product control panel, changing infrequently used settings, resolving problems, and contacting HP support. This guide also provides an overview of how the software works. For more detailed information about using the software, see the software Help.

Using the product with your installation

The HP LaserJet 3150 product can function in one of three installations: as a standalone fax and copier not connected to a computer, connected to a network using an HP JetDirect print server, or directly connected to a computer. If it is connected to a computer, you can share the product with other network users.

The product works in any of these situations, but feature availability varies. This table shows which features are available depending on how you connect the product.

Feature or Function: Connected

directly to computer, local user*

Faxing to and from the HP LaserJet 3150 product (walk-up)

Copying from the HP LaserJet 3150 product (walk-up)

Access through the control panel to HP LaserJet 3150 product setup options, fax and copy options, and setup for onetouch keys and speed-dial and group-dial codes (walk-up)

Printing from your computer to the HP LaserJet 3150 product

Access to special copying features, such as two or four pages per sheet (2 up and 4 up) and collation for very large documents

Access to PC fax PhoneBooks Scanning from the HP LaserJet 3150

product to your computer Receiving faxes to your computer (PC

faxing) Faxing electronic documents from your

computer (PC faxing) Optical character recognition (OCR)

software for converting scanned images to editable text documents

Quick access through the software to HP LaserJet 3150 product setup options, fax and copy options, and setup for onetouch keys and speed-dial codes

* Available to user of the computer directly connected to the product. ** Available to other users on the network when Windows sharing is enabled from the computer directly

connected to the product.

✓✓✓✓ ✓✓✓✓ ✓✓✓✓

✓✓✓ ✓

✓✓ ✓✓

✓ ✓✓ ✓✓

✓

Connected directly to computer (shared), other users**

Connected to network via HP JetDirect print server

Standalone, without software

12 1 Introduction

Using this guide with your installation

Because product functionality varies according to installation, all procedures in this guide will have one or more of the following icons next to them to denote from where you can do that procedure.

Appears next to procedures you can do from the control panel.

Appears next to procedures you can do from the Document Assistant or software when the product is directly connected to your computer using a parallel cable. The Document Assistant is only available to a computer directly connected to the product.

Appears next to procedures you can do from your computer if the product is directly connected to someone else’s computer using a parallel cable and the other person has enabled Windows sharing. All procedures you can do are printing related.

Appears next to procedures you can do from your computer if the HP LaserJet 3150 product is connected to the network using an HP JetDirect print server.

Using this guide with your installation 13

14 1 Introduction

Faxing

Introduction

This chapter provides an overview of the different faxing capabilities provided by the HP LaserJet 3150 product and the software.

How do I send paper faxes from and receive them to the product? This chapter provides those procedures, which have the

icon shown at the left next to them.

If my computer is directly conn ected to the product, how do I send paper faxes from the Document Assistant or send and receive electronic faxes from the software? In this chapter, read

the overview of the Document Assistant and software and about how to do the most common tasks. Also, procedures in the "Sending faxes from the product" and "Receiving faxes to the product" sections in this chapter that you can do with paper faxes from your computer have the icon shown at the left next to them. In the other sections in this chapter, the icon denotes information applicable to your connection situation, or software-related procedures you can do. All additional instructions for using the Document Assistant or faxing electronic documents are in the software Help, viewed by clicking Help on the Document Assistant or from any window in the JetSuite software.

If the product is connected to the netw or k using an HP JetDirect print server , how do I send electr onic faxes f rom t he software? In

this chapter, read the overview of the software and about how to do the most common tasks. The icon shown at the left indicates which sections apply to your situation. All additional instructions for using the software are in the software Help, viewed from any window in the JetSuite software.

How do I get help changing de fault fax settings, pr inting reports, and programming one-touch keys and speed-dial codes?

Because these are tasks you do infrequently, they are located in chapter 7, "Managing Basic Features."

Introduction 15

Selecting and loading items

Follow the instructions below for selecting, orienting, and sending paper faxes.

Selecting items for faxing, copying, and scanning

The HP LaserJet 3150 product can scan various sizes of items from 2 by 3.5 inches (51 by 89 mm) (the size of a business card) to 8.5 by 14 inches (215 by 356 mm). The product can fax and copy items, from 2 by 3.5 inches (51 by 89 mm) to 8.5 by 39 inches (215 by 991 mm). To fax or copy items longer than 39 inches, see “Sending long pages” on page 30.

The product accepts bond papers, onionskin papers, newspaper pages, magazine pages, recycled papers, transparencies, items in carrier sheets, and photographs in carrier sheets. Also, coarser papers scan more easily. While slick papers go through the HP LaserJet 3150 product, it may be more difficult. For best results, feed slick sheets one at a time.

You should not put anything in the HP LaserJet 3150 product that could get stuck in or damage the feed mechanism. Observe the foll owing to minimize the possibility of jams .

16 2 Faxing

●

Remove self-stick notes.

●

Remove staples and paper clips.

●

Straighten any curls or wrinkles from documents before putting them into the document feeder tray.

●

Do not send any document with glue, correction fluid, or wet ink on it.

●

Do not send gum-backed paper or labels.

●

Place documents with tears, perforations, or punch holes in a carrier sheet, which you can buy or make (see below).

●

Avoid multiple copy forms.

When loading items to be faxed, copied, or scanned, you need to protect small, fragile, lightweight (less than 12 lb, or 46 g/m

), or irregularly sized items such as receipts, newspaper clippings, photographs or old or worn documents. To do so, HP recommends that you do one of the following:

●

Place the item in a carrier sheet. You can buy a carrier sheet, or you can make one by taping a transparency and piece of paper together along one of the short sides. Insert the item to be faxed, copied, or scanned into the carrier, and insert the carrier into the document feeder tray, taped edge first.

●

Using clear tape, tape the leading and trailing edges of the item to a sheet of letter- or A4-size paper. If the item is not square or rectangular, tape all edges of the item to the paper.

●

If you have access to a full-size copier, copy the item first and then send the copy through the scanner.

When sending items in a carrier sheet, you need to move the special media lever to the right and feed only one carrier sheet at a time. See “To load special items” on page 19.

If you have a problem with the HP LaserJet 3150 product, see chapter 8, "Troubleshooting and Maintenance."

Selecting and loading items 17

Loading items to be faxed

Whether you want to fax, copy, or scan, the procedure for loading the document is the same. If your document is on a regular weight paper (from 12 to 28 lb or 46 to 105 g/m items” on page 18. If your document is a transparency, in a carrier sheet, or is not on regular weight paper, use “To load special items” on page 19.

To load normal items

1 Adjust the guides in the document

feeder tray to the size of the item you are loading.

2 Place up to 30 pages top first, face

down, into the document feeder tray.

Wait f or the HP LaserJet 3150 product to load the first page.

), use “To load normal

18 2 Faxing

To load special items

CAUTION

Make sure to use a carrier sheet when faxing fragile items and photographs. Sent unprotected, fragile items can be damaged, and photographs will be scratched and can lose their finish.

1 Adjust the guides in the document

feeder tray to the size of the item you are loading.

2 Locate the special media lever on

the top edge of the control panel and move it to the right.

CAUTION

Do not move the lever after the HP LaserJet 3150 product has begun sending the page.

3 Load only one sheet at a time, top

first, face down, into the document feeder tray.

Note

If you are loading a business card, place it with a long edge first.

Wait f or the HP LaserJet 3150 product to load the page.

Note

Move the special media lever back to the left after sending special items. A stack of regular pages sent with the lever at the right can go through in multiples and may cause jams.

Selecting and loading items 19

Overview of faxing from the product

Faxing to and from the HP LaserJet 3150 product is available to all users. The HP LaserJet 3150 product operates just like a regular fax machine; you don’t have to install the software or have the computer on for it to work. From the HP LaserJet 3150 product, you can send and receive paper faxes and adjust all settings needed for f axing from the control panel.

Normally, received fax es are printed at the HP LaserJet 3150 product. However, you can choose to have incoming faxes stored in the HP LaserJet 3150 product’s memory until you print them.

Hint If you want to improve the quality of a paper document before faxing it,

scan the document to the viewer of the JetSuite Pro Desktop program first and straighten or clean the image. Then, send it as a fax from the software. See chapter 5, "Scanning," for more information.

Sending faxes from the product

Follow the instructions in this section for adjusting options such as contrast and resolution for outgoing faxes, sending faxes now or later, redialing, or canceling pending jobs.

20 2 Faxing

Adjusting the contrast

The contrast setting affects the lightness or darkness of an outgoing fax as it is being sent. Using the following procedure changes the contrast for the current job only. After the fax has been sent, the contrast setting returns to the default.

Note To change the default contrast, see “Changing the default contrast” on

page 152.

To adjust the contrast

1 Press C 2 Use the < and > keys to scroll through the choices. You can

choose NORMAL (the default), DARKER, DARKEST, LIGHTER, or LIGHTEST.

3 Press E

ONTRAST

NTER/MENU

to display the current contrast setting.

to save the selection.

Adjusting the resolution

Resolution affects the quality in dots per inch (dpi) of documents to be faxed. It also affects the transmission speed. For a discussion of which resolution to choose, see “Resolution options” on page 22.

Use this procedure to change the resolution for the current job only. After the fax has been sent, the resolution setting returns to the default.

Note To change the default resolution setting, see “Changing the default

resolution” on page 151.

To adjust the resolution

1 Press R

ESOLUTION

to display the current resolution setting.

2 Use the < and > keys to scroll through the choices. You can

choose STANDARD, FINE (the default), SUPERFINE, or PHOTO.

3 Press E

NTER/MENU

to save the selection.

Sending faxes from the product 21

Resolution options

Use this table to determine which resolution setting to choose for your fax. Note that each increase in quality lengthens transmission time.

Choose this resolution: For this result:

Standard

(203 by 98 dpi)

Fine (203 by 196 dpi)

Superfine (300 by 300 dpi)

Standard quality for words.

● Use this setting when spe ed is mo re important

than quality. This is the faste st of the resol ution settings.

● All fax machines can receive at this quality.

● Words have better quality than graphics or

photos.

Higher quality for words.

● Use this setting for good all-around quality.

● Most fax machines c an receive at this setting.

If they cannot, they will receive at Standard.

● Words have better quality than graphics or

photos.

Best quality for words.

● Words have better quality than graphics or

photos.

● Only a few fax machines receive at this mode.

If they cannot, they will receive at the highest supported resolution.

● Documents with this resoluti on are not

scanned before th e fax number connects.

● Fax es to a g roup , f axe s to be polled, or delay ed

faxes cannot use this setting.

22 2 Faxing

Photo

(halftone images scan up to 300 by 300 dpi)

Best quality for graphics and photos.

● Use this setting when the quality of graphics

and photos in the document is more important than the quality of words.

● Only a few fax machines receive at this mode.

If they cannot, they will receive at the highest supported resolution.

● The document will be scanned as a halftone

image (which simulates shades of gray) at up to 300 by 300 dpi.

● This is the longest of the transmission times.

● Documents with this resoluti on are not

scanned before th e fax number connects.

● Fax es to a g roup , f axe s to be polled, or delay ed

faxes cannot use this setting.

Inserting a pause while dialing

You can insert pauses into a fax number you are dialing or programming to a one-touch key, speed-dial code, or group-dial code. Pauses are often needed when dialing internationally.

Press R sequence. A comma appears on the control pan el dis pl ay, indicati ng that the pause will occur at that point in the dialing sequence.

If you enter the pause at the end of a number you are programming into a one-touch key, speed-dial code, or group-dial code, the HP LaserJet 3150 product waits to dial this number until you enter another number. (This is also known as concatenated dialing.)

EDIAL/PAUSE

to enter a two-second pause in your dialing

Using special dialing symbols

After enabling special dialing symbols, you can use them when dialing a fax number or entering a fax number for a one-touch key, speed-dial code, or group-dial code.

Note Before using special dialing symbols such as charge codes, you must

enable them. See “Enabling special dialing symbols” on page 108.

To use special dial symbols

1 When you reach the position in the fax number where you need

the symbol, press *.

2 Use the < and > keys to scroll through the symbols until you reach

the one you need and press E

3 The special symbol is entered into the fax number. It will be

represented by a letter or punctuation mark.

- Or Depending on the symbol you chose, you may be asked to make additional choices before the symbol is entered into the fax number.

NTER/MENU

Sending faxes from the product 23

Special dialing symbols options

The following table shows which dialing symbols can be entered into a fax number using the procedure on the previous page.

Choice in Menu Symbol

Does this in fax number

Dial * * Dials a *. Detect dial tone D Detects a dial tone in the dialing sequence. Tone dial T Selects tone dialing. Error correction E Disables error correction mode. Fax speed Ä, Î, or 'I Chooses the maximum transmission speed. Charge code C or $ Stores a charge code or pauses the dialing

sequence to allow you to enter a charge

code.

Hook flash ! Performs an automatic hook switch.

24 2 Faxing

Sending faxes to one recipient

This procedure details how to send a fax to one recipient.

To send a fax

1 Dial the fax number using one of the following methods:

• Use the numeric keys.

• If the fax number you are calling has a one-touch key, press

that key.

• If the fax number you are calling has a speed-dial code, press

PEED DIAL

S MENU

, enter the speed-dial code, and press E

Note When dialing using the numeric keys, include any pauses or other

needed numbers, such as an area code, an access code for numbers outside a PBX system (usually a 9 or 0), or a long distance prefix.

2 Load the document into the document feeder tray. 3 Adjust any options, such as contrast or resolution.

TART

4 Press S

NTER

After the last page of the fax has exited the HP LaserJet 3150 product, you can start sending another fax, copying, or scanning.

If you faxed a thick document, make sure to move the special media lever back to the left. A stack of regular pages sent while the lever is at the right may cause multiple feeds, jams, or both.

Hints You can send a fax by loading the document first. Then, adjust any

TART

options, dial the number, and press S

If there are fax numbers you use regularly , you can assign a one-touch key or speed-dial code for them. See “Programming speed-dial codes from the control panel” on page 111 for instructions.

If your computer is directly connected to the product, you can send a fax to a fax number that is programmed into the PC Fax Phone Book. After you have loaded the document into the document feeder tray , click PC Fax on the Document Assistant. Then, choose a fax number from the PC Fax Phone Book and send the fax.

Sending faxes from the product 25

Sending faxes to multiple recipients

You can send a paper fax to several fax numbers at once. If you want to send a fax to a group of fax numbers you have assigned to a groupdial code, use “To send a fax using a group-dial code.” If you want to send to up to 100 numbers that do not have a group-dial code, use “To send a fax to an ad-hoc group.”

In the rare instance that your document does not fit into memory, you will need to send the document to each fax number one at a time, or use the Document Assistant.

To send a fax using a group-dial code

1 Load the document into the document feeder tray. 2 Adjust any options, such as contrast or resolution. Only Standard

or Fine resolution is available when sending to a group. If you choose Superfine or Photo, the resolution defaults to Fine.

3 Press the one-touch key for the group.

- Or Press S

PEED DIAL

and the group-dial code for the group.

4 Press E 5 Press S

NTER/MENU TART

The HP LaserJet 3150 product scans the document into memory and sends the fax to each fax number specified. If a number in the group is busy, the HP LaserJet 3150 product dials the remaining numbers before attempting any redials.

Note You can send a fax by dialing the number and then loading the

document. Then, adjust any options and press S

TART

Hint You can send a fax to a group programmed into the PC Fax Phone

Book. After you have loaded the document into the document feeder tray, click PC Fax on the Document Assistant. Then, choose the group from the PC Fax Phone Book and send the fax.

26 2 Faxing

Hint If you regularly send fax es to the same group of people, you can assign

a group-dial code to their fax numbers. See “Programming group-dial codes from the control panel” on page 113 for instructions.

To send a fax to an ad-hoc group

1 Dial the first fax number using one of the following methods:

• Use the numeric keys.

• If the fax number you are calling has a one-touch key, press

that key.

• If the fax number you are calling has a speed dial code, press

PEED DIAL

, enter the speed-dial code, and press E

Note When dialing using the numeric keys, include any pauses or other

needed numbers, such as an area code, an access code for numbers outside a PBX system (usually a 9), or a long distance prefix.

NTER

2 Press E

Repeat steps 1-2 to continue entering numbers.

NTER/MENU

- Or Go to the next step.

4 Load the document into the document feeder tray. 5 Adjust any options, such as contrast or resolution. Only Standard

or Fine resolution is available when sending to a group. If you choose Superfine or Photo, the resolution defaults to Fine.

TART

6 Press S

The HP LaserJet 3150 product scans the document into memory and sends the fax to each fax number. If a number in the group is busy, the HP LaserJet 3150 product dials the remaining numbers before attempting any redials.

Note You can send a fax to a group by loading the document first. Then,

adjust any options, dial the numbers, and press S

TART

Hint You can send a fax to fax n umbers programmed into the PC Fax Phone

Book. After you have loaded the document into the document feeder tray, click PC Fax on the Document Assistant. Then, choose the fax numbers from the PC Fax Phone Book and send the fax.

Sending faxes from the product 27

Using Manual Dial

Normally, the HP LaserJet 3150 product dials after you press S There may be times, however, when you want the HP LaserJet 3150 product to dial each number as you press it. For example, if you’re charging your fax call to a calling card, you’ll need to dial the fax number, wait f or the acceptance tone of your telephone company , and then dial the calling card number. When dialing internationally, you may need to dial part of the number and then listen for dial tones before continuing to dial.

TART

To use Manual Dial

1 Place the document in the document feeder tray. 2 Press M

hook, and you can hear the dial tone.

3 Begin dialing, up to a maximum of 60 characters. The fax number

dials as you enter each digit. This allows you to wait for pauses, dial tones, international access tones, or calling card acceptance tones before continuing to dial.

ANUAL DIAL

. The HP LaserJet 3150 product goes off

Sending a fax by dialing from a telephone

There may be times when you want to dial a fax number from a telephone connected to the same line as the HP LaserJet 3150 product. For example, if you are sending a fax to a person whose HP LaserJet 3150 product is in Manual mode, you can call them first to let them know the fax is coming.

28 2 Faxing

To send a fax by dialing from a telephone

1 Place the document in the document feeder tray. 2 Pick up the handset of a phone connected to the HP LaserJet

3150 product and dial the fax number using the phone’s or the HP LaserJet 3150 product’s numeric keys.

3 When the recipient answers, instruct them to start their fax

machine.

TART

4 When you hear the fax tones, press S

the fax, and then hang up the phone.

to begin transmitting

Redialing manually

By factory default, the HP LaserJet 3150 product automatically redials busy numbers at specified intervals up to two times in Malaysia, three times in New Zealand, and five times in all other countries/regions. It does not redial if there is no answer.

If you want to send another document to the last fax number dialed, use this procedure to redial. If you are trying to resend the same document you sent the first time, you will probably want to wait until the automatic redials have stopped or you have stopped them yourself. Otherwise, the recipient may get the fax twice: once from this manual redial attempt and once from one of the automatic redial attempts.

Note To stop the current redial attempt for a fax, see “Canceling the curr en t

fax job” on page 33. To cancel all pending, automatic redial attempts for a fax, see “Canceling a fax job using Job Status” on page 33.

Note T o change the number of redials or time between redials, see “Adjusting

number of redials” on page 123 and “Adjusting time between redials” on page 124.

To redial manually

1 Load the document into the document feeder tray. 2 Press R 3 Press S

EDIAL/PAUSE TART

. The HP LaserJet 3150 product redials the last

number and attempts to send the fax.

Sending faxes from the product 29

Sending long pages

Normally, the HP LaserJet 3150 product stops feeding a page through the document feeder tray after 39 inches (991 mm) because it senses the page may have jammed. If you want to fax an item such as a banner that is longer than 39 inches (991 mm), you can feed it through the HP LaserJet 3150 product in one piece using one of the following procedures. Using the first one, the setting remains on for all jobs until you change it again. Using the second procedure only affects the current job.

Note The document prints at the receiving fax machine on as many pages

as needed.

To send long pages using Send Long Pages

1 Press E

NTER/MENU

2 Use the < and > keys to select FAX SETTINGS and press

NTER/MENU

3 Use the < and > keys to select OUTGOING FAXES and press

NTER/MENU

4 Use the < and > keys to select SEND LONG PAGES and press

NTER/MENU

5 Use the < and > keys to select YES and press E

NTER/MENU

6 Load the document into the document feeder tray. 7 Dial the fax number.

TART

8 Press S

to begin faxing.

9 After sending the fax, change this setting back to NO to avoid the

possibility of making paper jams worse.

To send long pages using Start

1 Load the long page into the document feeder tray. 2 When the page reaches the 39 inch (991 mm) mark, the

HP LaserJet 3150 product beeps and displays LONG PAGE? START

TART

TO CONTINUE only for a few seconds. Quickly press S

30 2 Faxing

TART

3 If you were not able to press S

before the message disappeared, clear the document from the document feeder tray and repeat steps 1-2.

Sending a fax at a future time

You can schedule a fax to be sent automatically at a future time to one or more people. Once you finish this procedure, the HP LaserJet 3150 product scans the document into memory and returns to the Ready state so you can do other tasks.

If the HP LaserJet 3150 product cannot transmit the fax at the scheduled time, it prints the fax out of memory. This may happen in the case of a no answer or busy signal with redial attempts failing.

Note If you choose Superfine or Photo when sending a delayed fax to a

group, the resolution defaults to Fine.

Hint If you already set a fax to send at a future time but need to add

something to it, you can send the additional information as another job. All faxes scheduled to go to the same fax number on the same date and time are automatically delivered using just one phone call.

To send a fax at a future time

1 Load the document into the document feeder tray. 2 Press E

NTER/MENU

3 Press > once to display FAX FUNCTIONS and press E 4 Press E

NTER/MENU

to select DELAYED FAX.

5 Use the numeric keys to enter the start time. If you are set to a

12-hour clock and need to change the AM or PM designation, press >. Then, press > to select AM or PM.

6 Press E 7 Press E

NTER/MENU NTER/MENU

. to accept the default date.

- Or Use the numeric keys to enter the date and press E

8 Dial the fax number and press E

NTER/MENU

9 If you are only sending to one person, go to the next step.

- Or Dial the next number and press E

NTER/MENU

. Continue adding

numbers this way until you have entered all numbers.

TART

10 Press S

. The HP LaserJet 3150 product scans the document

into memory and sends it at the designated time.

Sending faxes from the product 31

Canceling a fax being sent at a future time

To cancel a fax scheduled to be sent at a future time, see “Canceling a fax job using Job Status” on page 33.

Setting up a fax for request (being polled)

Use the following procedure to scan a document into memory and have your HP LaserJet 3150 product send the document when another fax machine requests it. (This is also known as being polled.) After scanning the document into memory, your HP LaserJet 3150 product returns to the Ready state and then is available for other tasks.

After one fax machine polls the document, the document is cleared from memory. If you want the same document to be available for polling by another fax machine, you must repeat this procedure after the first document has been polled.

Hint If you already set up a fax to be polled but need to add something to it,

you can send the additional information as another job. All jobs set to be polled will be delivered to the first person to call and request them.

32 2 Faxing

To set up a fax to wait for request (to be polled)

1 Load the document into the document feeder tray. 2 Press E

NTER/MENU

3 Press > once to display FAX FUNCTIONS and press E 4 Use the < and > keys to select POLLING and press E 5 Use the < and > keys to select SEND and press E

NTER/MENU NTER/MENU

NTER/MENU

. .

Your HP LaserJet 3150 product scans the document into memory and sends it when the receiving HP LaserJet 3150 product requests it. If the recipient needs help requesting the fax, tell them to see their fax machine’s documentation.

Canceling the polling setup

If you need to cancel a fax set up to be polled, see “Canceling a fax job using Job Status” on page 33.

Canceling the current fax job

Stop a single fax currently dialing or being transmitted or received using this procedure.

To cancel the current fax job

Press S

TOP/CLEAR

already been transmitted are canceled.

CAUTION Pressing S

jobs.

Canceling a fax job using Job Status

Use this procedure to cancel a fax that:

●

Is waiting to redial after a busy signal or no answer.

●

Is going to a group of numbers.

●

Is scheduled to be sent at a future time.

●

Is set up to wait for a request (being polled).

To cancel a fax job using Job Status

1 Press E 2 Press E 3 Press > to scroll through the pending jobs until you reach the job

you want to clear.

on the control panel. Any pages that have not

TOP/CLEAR

NTER/MENU NTER/MENU

for fiv e seconds also ca ncels current print or co py

. to select JOB STATUS.

Note If you passed the job you wanted, press B

1-3.

4 Press S

TOP/CLEAR

to cancel the job shown on the control panel

display.

5 Press E

NTER/MENU

to confirm that you want the job to be

canceled.

6 Press B

ACK SPACE

to exit the Menu Settings.

Sending faxes from the product 33

ACK SPACE

and repeat steps

Receiving faxes to the product

Follow the procedures below for managing faxes routed to the HP LaserJet 3150 product.

Loading paper for receiving faxes

The instructions for loading media in the paper input bin or singlesheet input slot are the same whether you are printing, faxing, or copying, except that faxes can only be printed on Letter-, A4-, or Legal-sized paper. See “Loading media” on page 54 for instructions.

Setting the paper size

Set the paper size to the size of paper you normally load in the paper input bin. The HP LaserJet 3150 product uses this setting when printing reports and determining autoreduction for incoming faxes.

Note The printing function does not use this setting. If you are loading

special-sized media only for your current print job, do not change this setting. After you have finished printing, reload the original paper.

To set the paper size

1 Press E 2 Use the < and > keys to select USER DEFAULTS and press

3 Use the < and > keys to select PAPER SIZE and press

4 Use the < and > keys until the size of paper loaded appears. You

can choose LETTER, A4, or LEGAL.

5 Press E 6 Press S

Hint If you are worried that faxes may come while you have a special type

or size of media loaded for a print job, you can temporarily receive faxes to memory. When the print job finishes, reload the normal paper and print out the faxes. See “Receiving fax es to memory” on page 136 and “Printing faxes received to memory” on page 35.

34 2 Faxing

NTER/MENU

NTER/MENU TOP/CLEAR

to save your selection.

to exit the Menu settings.

Receiving faxes when you hear fax tones

If you have a phone line receiving both fax and phone calls and you hear fax tones when you answer the phone, you can start the receiving process in one of two ways:

●

If you are close to the HP LaserJet 3150 product, press S

TART

the control panel.

●

When you answer any phone connected to the line (an extension phone) and hear fax tones, the product should begin answering the call automatically. If not, press *** on the keypad and hang up.

Note For the second method to work, the extension phone setting must be

set to Yes. See “Enabling an extension phone” on page 139 to check or change the setting.

Printing faxes received to memory

Incoming faxes are stored in memory if you enabled confidential receive or remote retrieval. The top, right corner of the control panel display reads PRINT FAXES when faxes have been received to memory. Once you print the faxes using the following procedure, the faxes are cleared from memory.

Note If you normally want faxes to be received into memory until you print

them (instead of printing automatically), see “Receiving faxes to memory” on page 136.

To print faxes received to memory

1 Press E

NTER/MENU

2 Press > once to display FAX FUNCTIONS and press E 3 Use the < and > keys to select PRINT FAXES and press

NTER/MENU

stored in memory.

NTER/MENU

. The HP LaserJet 3150 product prints all faxes

Receiving faxes to the product 35

Reprinting faxes

If a fax didn’t print because the toner ran out or printed on the wrong type of media, you can try to reprint it. The HP LaserJet 3150 product reprints up to 1 0 o f t he mos t re cent ly printe d faxes; t he act ual n umber of faxes stored for possible reprinting is determined by how much memory is available. The order of printing is that the oldest fax available prints first, the most current fax prints last.

These faxes are continuously stored, and reprinting them does not clear them from memory. To clear these faxes from memory, see “Clearing faxes from memory” on page 37.

Note You do not need to use this procedure if faxes didn’t print because of

a paper jam or the paper ran out. During those situations, faxes are received to memory. As soon as you clear the jam or refill the paper, faxes automatically resume printing.

To reprint faxes

1 Print a fax log to check which faxes may have been lost. See

“Printing the fax log” on page 142 for instructions.

2 Press E

NTER/MENU

3 Press > once to display FAX FUNCTIONS and press E 4 Press > once to display REPRINT LAST FAXES and press

NTER/MENU

. The HP LaserJet 3150 product begins reprinting

the most recently printed faxes.

Note To stop the printing at any time, press S

TOP/CLEAR

NTER/MENU

36 2 Faxing

Clearing faxes from memory

Only use this procedure if you are concerned someone else has access to your HP LaserJet 3150 product and may try to reprint faxes in the reprint memory.

CAUTION In addition to clearing the reprint memory, this procedure clears

incoming faxes received to memory, faxes scheduled to be sent at a future time, and faxes set up to wait for a request (being polled). Faxes

cleared using this procedure are not retrievable.

To clear faxes from memory

1 Press E

NTER/MENU

2 Press > once to display FAX FUNCTIONS and press E

NTER/MENU

3 Use the < and > keys to select CLEAR MEMORY and press

NTER/MENU

4 Press S

TART

. .

Requesting a fax from another fax machine (polling)

If someone else has set up a fax to be polled, you can request that the fax be sent to your HP LaserJet 3150 product. (This is also known as polling another machine.)

To request a fax from another fax machine

1 Press E

NTER/MENU

2 Press > once to display FAX FUNCTIONS and press E 3 Use the < and > keys to select POLLING and press E 4 Use the < and > keys to select RECEIVE and press E

NTER/MENU NTER/MENU NTER/MENU

. . .

5 Enter the number of the fax machine from which you want to

request the fax and press E

NTER/MENU

Your HP LaserJet 3150 product dials the other fax machine and requests the fax.

Receiving faxes to the product 37

Using fax forwarding

You can set your HP LaserJet 3150 product to forward incoming faxes to another fax number. When the fax arrives at your HP LaserJet 3150 product, it is stored in memory. Then, your HP LaserJet 3150 product dials the fax number you have specified and sends the fax.

If it cannot forward a fax because of an error, such as the number was busy and redials failed, your HP LaserJet 3150 product prints the fax. If it runs out of memory while receiving a fax set to be forwarded, it terminates the incoming fax and only forwards the pages and partial pages already stored in memory.

To use this feature, your HP LaserJet 3150 product must be the one receiving faxes (not the computer) and must be set to Automatic mode.

To use fax forwarding

1 Press E

NTER/MENU

2 Use the < and > keys to select FAX SETTINGS and press

NTER/MENU

3 Use the < and > keys to select INCOMING FAXES and press

NTER/MENU

4 Use the < and > keys to select FAX FORWARDING and press

NTER/MENU

5 Press > to select YES and press E

NTER/MENU

6 Enter the fax number where you would like the fax to go and

press E

7 Press S

NTER/MENU

TOP/CLEAR

to exit the Menu settings.

Turning off fax forwarding

When you are ready to resume receiving faxes at the HP LaserJet 3150 product, turn off the feature by repeating steps 1-4 of the above procedure. Then, press > to select NO and press E

LEAR

to exit the Menu settings.

STOP

NTER/MENU

. Press

38 2 Faxing

Using remote retrieval

If you are away from your HP LaserJet 3150 product but would like to retrieve your faxes, you can have them sent to a fax machine at your present location. To use this feature, your HP LaserJet 3150 product must be the one receiving faxes (not the computer) and must be set to Automatic mode.

There are two parts to this procedure: setting up before you leave and then retrieving the faxes once you arrive at the remote location. If faxes are normally received to memory (not printed), then you do not need to do the setup procedure.

Note If this is the first time you have used remote retrieval, you must enable

the feature and set a password. See “Enabling remote retrieval and setting a password” on page 137.

To set up before leaving

1 If faxes normally are received to memory, you do not need this

procedure.

- Or If faxes normally print, go to the next step.

2 Press E

NTER/MENU

3 Use the < and > keys to select FAX SETTINGS and press

NTER/MENU

4 Use the < and > keys to select INCOMING FAXES and press

NTER/MENU

5 Use the < and > keys to select MEMORY RECEIVE and press

NTER/MENU

6 Use the < and > keys to select YES and press E 7 Press S

TOP/CLEAR

to exit the Menu settings.

NTER/MENU

Hint You can have the HP LaserJet 3150 product notify your when faxes

arrive and then retrieve them while at a remote location. T o do this, see “Using pager notification” on page 42 to enable that feature before you leave.

Receiving faxes to the product 39

To retrieve faxes while at a remote locat ion

1 When you arrive at the remote location, pick up the handset of the

fax machine, a telephone connected to the fax machine, or any telephone and dial your fax number.

2 Wait for the fax tones. When you hear a pause between them,

press *.

3 After you hear three beeps, press #, enter your four-digit

password, and press **.

4 If your HP LaserJet 3150 product has not received any faxes, it

generates a series of short, rapid tones and disconnects from the line.

- Or If the HP LaserJet 3150 product does not disconnect, there are faxes in memory. Do one of the following:

• If you are calling from a handset or telephone connected to the

fax machine where you want the faxes sent, go to step 5.

• If you are at a telephone not connected to the fax machine or

want the faxes sent to a different fax machine, enter that fax number and press ##. (If your HP LaserJet 3150 product is on a PBX system, enter the access code, usually a 9 or 0, with the fax number.)

40 2 Faxing

5 Select one of the following options:

• Press 0# to print the faxes at your current location and then

delete them from your HP LaserJet 3150 product’s memory.

• Press 1# to print the faxes at your current location and save

them in your HP LaserJet 3150 product’s memory.

• Press 2# to print the faxes only at your HP LaserJet 3150

product and delete them from memory.

6 If you are calling from the fax machine where you want the faxes

TART

sent, wait until you hear three beeps, press S

, and hang up.

- Or If you entered a fax number in step 5, wait until you hear three beeps and hang up. Your HP LaserJet 3150 product implements the option you chose.

Disabling Memor y Receive and printing faxes

The remote retrieval feature can remain on at all times. However, faxes continue to be received to memory unless you disable memory receive. To disable it and have the HP LaserJet 3150 product print faxes, repeat “To set up before leaving,” except choose NO in step 6.

If you chose to have the HP LaserJet 3150 product keep in memory a copy of the faxes you printed at the remote location, or if more faxes have come since you last retrieved, PRINT FAXES appears on the control panel display. To print these faxes, see “Printing faxes received to memory” on page 35.

Receiving faxes to the product 41

Using pager notification

When you are away from the HP LaserJet 3150 product, you can have it notify your pager when a fax has arrived. To use this feature, your HP LaserJet 3150 product must be the one receiving faxes (not the computer) and must be set to Automatic mode. Faxes can be set to print or set to be received to memory.

To use pager notification

1 Make sure fax forwarding is off or this feature will not work

properly . To turn it off, see “Turning off fax forwarding” on page 38 in this chapter.

2 Press E

NTER/MENU

3 Use the < and > keys to select FAX SETTINGS and press

NTER/MENU

4 Use the < and > keys to select INCOMING FAXES and press

NTER/MENU

5 Use the < and > keys to select PAGER NOTIFICATION and press

NTER/MENU

6 Use the < and > keys to select YES and press E

NTER/MENU

7 Enter your pager number and the number you want to appear on

the pager display (up to 60 characters) and press E

NTER/MENU

you need help entering the number, see the documentation that came with your pager.

Note If you need to wait for tones between digits in your pager number,

pauses at the end of your pager number, or pauses between the pager number and display number, insert pauses by pressing R

EDIAL/PAUSE

If you do not know if you need pauses or how long they need to be, see the documentation for the pager, or contact your pager service.

8 Press S

TOP/CLEAR

to exit the Menu settings.

. If

42 2 Faxing

Turning off pager notification

When you no longer want the HP LaserJet 3150 product to notify your pager when faxes arrive, turn off the feature by repeating steps 1-3 of the above procedure. Then, press > to select NO and press

NTER/MENU

. Press S

TOP/CLEAR

to exit the Menu settings.

Sending paper faxes using the Document Assistant

To use the Document Assistant to send a paper fax, the product must be directly connected to your computer, you must have installed the

software, and the computer must be on. The Document Assistant appears on the computer screen when you load a document into the document feeder tray.

Click here to begin faxing

After clicking PC Fax, you can fill out the recipient’s information and send the fax. You also have access to settings for the HP LaserJet 3150 product.

The advantages to using the Document Assistant are that you can add an electronic cover sheet (stored on the desktop) and access fax numbers stored in the JetSuite PC Fax Phone Books. When using the control panel, you only have access to the one-touch keys and speeddial codes.

Before using the Document Assistant to send a paper fax, see

“Selecting items for faxing, copying, and scanning” on page 16 and “Loading items to be faxed” on page 18.

For more information on using the Document Assistant, click Help on the Document Assistant dialog box.

Sending paper faxes using the Document Assistant 43

Faxing using the software

This section contains an introduction to sending, receiving, and viewing faxes using the JetSuite Pro software, as well as creating your own cover page. All other software-related topics are covered in the software Help.

Sending faxes from a program

You can fax electronic documents from your computer if the HP LaserJet product is connected to your computer or the network using an HP JetDirect print server and the software is installed on your computer.

If the document you want to fax is a JetSuite document, select it on the desktop or double-click it in the document viewer. Or, if the document is in a supported graphics file format (.bmp, .jpg, .dcx, .pcx, .tif), or in a format such as Word, Excel, or PowerP oint, select it on the desktop. Then, click the PC Fax icon in the Manager toolbar. The JetSuite PC Send Fax dialog box opens, and you can fill in the recipient’s name and fax number, add a cover sheet (optional), and send the fax.

You can easily send other electronic documents directly from the program in which they were created, if the program is compatible. To find out if your program is compatible, simply open a document in the program, choose the Print command, and see if JetSuite Fax is a printer option. If so, select it. The JetSuite Pro software opens its JetSuite PC Send F ax dialog box, and you can proceed as described in the previous paragraph.

44 2 Faxing

Receiving faxes to your computer

To receive faxes to your computer, your computer must be directly connected to the product and you must enable the Receive to PC setting. (See the software Help for instructions.)

If your computer is off when faxes arrive, they are stored in the HP LaserJet 3150 product memory and automatically upload to the computer when you turn it on again.

There is a limitation to receiving faxes to the computer. If you have a phone line receiving both fax and voice calls (a shared line) and an answering machine or computer voicemail on the line, you must turn off the answering machine or voicemail to receive faxes to the computer. If you don’t, either the answering system answers all calls, or the PC fax program does.

Because of this limitation, most users choose to receive faxes to the HP LaserJet 3150 product.

Faxing using the software 45

Viewing faxes using the software

If the product is connected to the network or directly to your computer, you can view and manage faxes waiting to be sent or that have been recently sent. From the JetSuite Pro desktop, click the Send subfolder in the Fax Folder. By default, the Fax Folder is located in the root directory, which for most computers is the C: drive.

Click here to see faxes waiting to be sent, or recently sent

If the product is directly connected to your computer, you can also view and manage received faxes from the Receive folder on the JetSuite Pro desktop.

46 2 Faxing

Click he re to see faxes recently received to the computer

This folder is not visible to network users.

All faxes, whether they were sent from or received to the computer or the HP LaserJet 3150 product, will have an entry in the Log folder on the desktop. The Log entry is not the fax itself but a record of the basic information about the fax, such as when and to whom it was sent or when and from whom it was received.

Click here to see the log for faxes sent from or received to the computer or the HP LaserJet 3150 product

Using the software for other fax tasks

If the product is directly connected to your computer or to the network using an HP JetDirect print server, you can also use the software to do the following:

●

Control all the settings for the software and most of the settings for the HP LaserJet 3150 product.

●

Change setup and header information .

●

Add numbers to the PC Fax Phone Books. These numbers can be accessed when sending electronic faxes from a program or paper faxes from the Document Assistant.

If the product is directly connected to your computer, you can use the software to do the following additional tasks:

●

Enter numbers for the one-touch keys and speed-dial codes. These numbers are accessed from the product.

●

Upload speed dial numbers to the computer as a backup. This backup can be downloaded to the product if the speed dial numbers are lost during a prolonged loss of power to the product.

All information for PC faxing topics is in the software Help, which you can access by s electing Contents from t he Help menu in the JetSuite Pro Desktop program.

Faxing using the software 47

Customizing your own fax cover sheet

You can use the cover page wizard in the software to customize a fax cover sheet. If you are not yet familiar with the software, see chapter 5, “Scanning,” before continuing.

To customize you own fax cover sheet

1 Open the JetSuite software. 2 On the Fax menu, click Create new cover page. 3 The wizard will ask you if you want to scan a new template or

begin with an existing one.

• If you choose to scan a new one, the scan dialog box opens.

Select the settings that are best for the type of document you are scanning. For more information, click Help.

• If you choose to begin with an existing template, the Open

dialog box opens. Select the template and click Open.

4 When the template you chose appears in the JetSuite viewer , use

the Text Field Annotation Tool, which should be selected, to draw a box next to the first word for which you want to create a field, such as “To.” To do so, Place the crosshair cursor next to the first word, and while holding down the mouse button, draw a rectangle the shape you want and release the mouse button. The Format

Annotation Text dialog box opens.

48 2 Faxing

5 From the Text Field list, select the items you want in that field

when you type a cover sheet and click Insert. For example, in the field next to the word “To,” you might want to select “First_Name” and click Insert and then select “Last_Name” and click Insert.

6 To change the font attributes for how this text will appear, click

Font, make your selections, and click OK.

7 When you are finished adding items to this field, click OK. 8 To change the background color or border of the box, right-click

the field and click Text Field Annotation Properties. Make your selections and click OK.

9 Repeat steps 4-9 to create more text boxes. 10 When you are finished making changes, on the File menu, click

Save to save changes to the current file. Or, if you began with an

existing template, you can click Save As to make a copy of the file that includes your changes. The original remains unchanged.

Finding more information

For more information about using the software, see the software Help, to which you can gain access by clicking Help on any screen containing this command.

Hints and help

In this section, find answers to commonly asked questions and suggestions for getting the most out of your HP LaserJet 3150 product. See chapter 8, "Troubleshooting and Maintenance," for a more complete list of common fax quality and usage problems and solutions.

What If...

I want to use more than one of the HP LaserJet 3150 product functions at the same time? This product is specifically designed to

allow you to do many tasks simultaneously, such as print while sending a fax.

Jobs also queue and wait until another job finishes. For example, if a fax is being received while you are printing, the fax is stored in memory and then prints automatically after the print job finishes. Or, if an incoming fax is being printed, you can start sending an outgoing fax. The outgoing fax is stored in memory and starts transmitting when the phone line is available. Only in rare instances will the HP LaserJet 3150 product run out of memory and cancel one job so it can complete another.

See “Simultaneous taski ng features” on page 228 for a complete list of which features can be used at the same time.

Hints and help 49

A fax comes while I’m printing and the HP LaserJet 3150 product is set to print faxes? When a fax is received during a print job, the

fax is stored in memory and printed after the print job finishes. In the rare instance that the HP LaserJet 3150 product runs out of memory while receiving the fax, it terminates the print job and prints the incoming fax.

The HP LaserJet 3150 product runs out of toner while it’s printing a fax and I’m not there? The HP LaserJet 3150 product

continues to print blank pages. However, the HP LaserJet 3150 product stores up to 10 of the most recently printed faxes. As soon as possible, use the “Reprinting faxes” procedure earlier in this chapter to try to reprint them.

The memory is full due to an error, such as out of paper, and someone sends me a fax? The HP LaserJet 3150 product receives

faxes to memory until the memory is full. Once the memory is full, the HP LaserJet 3150 product no longer answers calls, and the control panel display shows any error conditions that need to be corrected. After the error is corrected, the faxes in memory print automatically, and the HP LaserJet 3150 product resumes answering calls.

50 2 Faxing

If I pick up an extension phone and hear an incoming fax? Press

*** on the phone’s key pad and hang up. The HP LaserJet 3150

product begins receiving the incoming fax.

A paper jam occurs while a fax is coming in? The fax is received to memory. As soon as you remove the jam, the HP LaserJet 3150 product reprints the jammed page and continues printing the rest of the fax.

I need to dial an international number? You may want to dial using manual dialing so you can listen for different tones. See “Using Manual Dial” on page 28.

I’m trying to dial a long fax number and it won’t l et me dial all the numbers? The maximum number of digits or characters that can be

entered into a fax number is 60.

Printing

Introduction

This chapter introduces you to the basics of loading media into the HP LaserJet 3150 product and choosing a paper output path, as well as tips for performing printing tasks with special media. Typically, all print-related commands are executed through the program used to create the document, so look in your program’s documentation for instructions on sending jobs to print.

In order to print to the HP LaserJet 3150 product, the product must be connected directly to a computer or to the network using an HP JetDirect print server, and you must at least have the printer drivers for this product installed. (If you installed the software, the printer drivers have been installed.) Other HP printer drivers do not work with this product.

In this chapter, the following icons appear next to a procedure when: You can do it from the product control panel.

You can do it from your computer if the product is directly connected to your computer.

You can do it from your computer if the product is directly connected to someone else’s computer and shared using Windows sharing.

You can do it from your computer if the product is connected to the network using an HP JetDirect print server.

Introduction 51

Selecting print media

The type of media you select affects HP LaserJet 3150 product performance and print quality.

Selecting media types

If available in your area, HP recommends that you use HP LaserJet or HP Multipurpose paper (since it has been designed specifically for use with your HP LaserJet 3150 product) or paper meeting HP’s specifications. When it meets HP’s requirements, you can also use paper with up to 100% recycled fiber content. To order HP paper or the HP LaserJet Printer Family Paper Specification Guide, see “Ordering parts” on page 221.

Some papers do not work as well as others. Make sure whatever paper stock you choose meets the specifications detailed in the paper specification guide.

Highly textured stock such as linen might not print evenly. Very slick papers might jam or repel toner. Multipart forms could wrinkle or get jammed in the HP LaserJet 3150 product. And paper in poor condition, such as if it contained tears, wrinkles, or bent edges, could jam.

52 3 Printing

Avoid envelopes with a very slick finish, ones that have self-stick adhesives, or those with clasps or windows. Also, avoid envelopes with thick, irregular, or curled edges or areas that are wrinkled, torn, or otherwise damaged.

For envelopes, do use a sturdy envelope of approximately 16 to 27 lb (7.25 to 12.25 kg) weight. Use tightly constructed envelopes and make sure the folds are sharply creased.

Selecting media sizes

The paper input bin can hold up to 100 sheets of 20 lb (75 g/m2) print media. The single-sheet input slot is designed to hold one sheet. Both can be adjusted to hold media measuring from 3 by 5 inches (76.2 by 127 mm) to 8.5 by 14 inches (216 by 356 mm). This includes, but is not limited to, the following paper and envelope sizes:

● Letter

(8.5 by 11 in; 216 by 279 mm)

● Executive

(7.25 by 10.5 in; 184 by 267 mm)

● C5 Envelo pes

(6.4 by 9 in; 162 by 229 mm)

● Other Custom Size

Media

● A4

(8.25 by 11.75 in; 210 by 297 mm)

● COM10 Envelopes

(4.125 by 9.5 in; 105 by 241 mm)

● B5 Envelopes

(6.9 by 9.85 in; 176 by 250 mm)

● Legal

(8.5 by 14 in; 216 by 356 mm)

● DL Envelopes

(4.33 by 8.67 in; 110 by 220 mm)

● Monarch Envelopes

(3.875 by 7.5 in;

98.5 by 190.5 mm)

Note Insert all media vertically (portrait orientation) into the paper input bin

or single-sheet input slot. If you want to print horizontally (landscape orientation), make this selection through your software. Do not print on paper smaller than 3 by 5 inches (76.2 by 127 mm).

Selecting print media 53

Loading media

You can load up to 100 sheets of media into the paper input bin or feed one sheet at a time into the single-sheet input slot.

Loading the paper input bin

You can load up to 100 sheets of 20 lb (75 g/m The HP LaserJet 3150 product prints, copies, and prints received faxes using media from the paper input bin (or the single-sheet input slot).

To load the paper input bin

1 Adjust the guides on the paper input

2 Insert up to 100 sheets of paper

Note

When adding paper to an existing stack in the paper input bin, always remov e the existing paper and realign it with the new paper before loading to reduce multiple feeds or jams.

) paper into the paper input bin.

bin to the size of media you are loading.

into the paper input bin. Be careful not to overfill the bin.

54 3 Printing

Note

If you have loaded special media, make sure to choose the lower paper output path. See “To select the output path” on page 56.

3 Readjust the guides to center the

stack.

Using the single-sheet input slot

Using the single-sheet input slot, you can print one sheet of media at a time without using the paper input bin. The HP LaserJet 3150 product takes media loaded in the single-sheet input slot before it takes from the paper input bin.

Note

The single-sheet input slot is helpful when the first page of your job is different from the rest. For example, you may want the first page of your print job on letterhead, or you may want to print an envelope first.

To use the single-sheet input slot

1 Adjust the guides to the

approximate size of the sheet you are using.

2 Insert one sheet of print media into

the single-sheet input slot. If loading special media or letterhead, insert media top first, facing forward.

3 Readjust the guides to center the

sheet.

Note

If you have loaded special media, make sure to choose the lower paper output path. See “To select the output path” on page 56.

Loading media 55

Selecting the output path

Use this procedure to determine if printed pages come out of the paper output bin or the front paper output slot. Choose the front paper output slot if you are printing on special media, such as 28 lb (100 g/m envelopes, transparencies, or labels. This prevents wrinkling and paper curl.

CAUTION

To avoid paper jams, do not switch the paper path lever once printing begins.

To select the output path

1 Set the paper path lever to the

upper position to use the paper

output bin. Sheets stack in the correct order.

2 Set the paper path lever to the

lower position to use the front

paper output slot. Sheets stack in reverse order.

) weight paper or heavier,

56 3 Printing

Note

Keep the area in front of the front paper output slot clear so that media can easily exit the slot.

Printing on letterhead and envelopes

This section provides tips for orienting

letterhead and envelopes.

To print on letterhead

1 If you are printing a sheet of

letterhead followed by regular sheets of paper, place a sheet of letterhead into the single-sheet input slot (A) and regular sheets of paper into the paper input bin (B).

- Or If you are printing several sheets of letterhead in succession, fill the paper input bin (B) with the letterhead.

2 Insert the letterhead top first, print

side up.

Note

When adding paper to an existing stack in the paper input bin, always remove and realign all paper before reloading to avoid multiple paper feeds.

Note

If printing on embossed or preprinted paper, make sure the paper meets HP’s paper specifications. To order the

HP LaserJet Printer Family Paper Specification Guide, see “Ordering

parts” on page 221.

Note

If you are worried a fax will come while a special type of media is loaded, you can temporarily receive faxes to memory. See “Receiving faxes to memory” on page 136 and “Printing faxes received to memory” on page 35.

Printing on letterhead and envelopes 57

To print on envelopes

1 If you are printing one envelope

followed by regular sheets of paper, place the envelope into the (a) single-sheet input slot and regular sheets of paper into the (b) paper input bin.

- Or If you a re printing se v eral env elopes in succession, fill the paper input bin (b) with seven to 10 envelopes at most, depending on envelope construction and operating environment.

- Or If you are printing only one envelope, use the single-sheet input slot (a).

2 Insert the envelopes print side up,

with the edge that will be stamped first.

3 Set the paper path lever to the

lower position to use the front

paper output slot. This reduces wrinkling and curling.

58 3 Printing

Printing tasks

With the HP LaserJet 3150 product you can stop a print job.

Stopping a print job

There are two ways you can stop a print job:

●

If your print job has not started to print, you can cancel it from the Print Manager in Windows 3.x or from the print spooler in Windows 95, 98, NT 4.0, or NT 2000.

●

If the job has not started to print, you can also cancel it from the product control panel. Press Enter/Menu twice, use the < and > keys to select the job you want, and press S

Enter/Menu to confirm, and then press Back Space.

●

If your print job is currently printing, press S control panel and hold it for five seconds.

CAUTION If a fax job currently is being transmitted or received, this procedure will

also clear it.

TOP/CLEAR

. Press

on the

Printing tasks 59

Printing on special media

The HP LaserJet 3150 product is designed to print on a variety of media, including transparencies, envelopes, and custom-made paper. It is recommended that you use HP media or media meeting HP’s specifications. See “Ordering parts” on page 221 to order HP’s special media or the HP LaserJet Printe r Family Paper Specification Guide.

To print on special media

1 Set the paper path lever to the lower position to use the front

paper output slot for a straight-through paper path. This is important when printing media such as postcards, transparencies, labels, envelopes, and heavy paper (28- to 42-lb [100- to 157-g/m

2 Adjust the guides to the approximate size of media you are using. 3 Insert the media print side forward and top side down into the

single-sheet input slot or the paper input bin.

4 Readjust the guides to center the media. 5 Set the correct margins, paper size, and orientation in your

software.

] bond weight).

60 3 Printing

6 Choose Print in your software.

Additional tips for custom sizes

●

Do not print onto media smaller than 3 inches (76.2 mm) wide or 5 inches (127 mm) tall.

●

Set margins of at least 0.25 inch (6.4 mm) in your software.

●

Always insert media vertically (portrait orientation) into the HP LaserJet 3150 product. If you want to print in landscape mode, make this selection through your software.

Additional tips for envelopes

●

Low operating humidity (less than 50 percent, relative humidity) often results in a background gray cast. (This is often most noticeable during the winter months.) For best results, print envelopes with a humidity of 50 percent or more. Also, try to store envelopes in that same condition for at least 24 hours before printing. (Note that background gray cast is sometimes also evident just after installing a new toner cartridge.)

●

If possible, verify that envelope adhesive can withstand 392° F (200° C). This is the temperature of the fusing assembly during printing.

●

If envelopes are coming out wrinkled, try flattening the edges of the envelope with a ruler or other flat object. Or, try using a different brand of envelope.

●

Keep the printer clean. Contaminants such as loose toner and paper dust can interfere with the printing process.

Additional tips for transparencies

To avoid transparency curl, remove the transparency as it comes out of the HP LaserJet 3150 product and set it on a flat surface to cool.

Additional tips for printing labels

●

Do not use labels that are separating from the backing sheet or that are wrinkled or damaged in any way.

●

Do not use any sheet of labels that has spaces in it where some of the labels have been removed.

●

Do not feed a sheet of labels through your HP LaserJet 3150 product more than once.

●

If possible, verify that label adhesive can withstand 392° F (200° C). This is the temperature of the fusing assembly during printing.

Printing on special media 61

Managing HP LaserJet toner cartridges

It is recommended that you use HP LaserJet toner cartridges. HP has designed the HP LaserJet 3150 product, toner cartridge, and toner formula to work together to give you optimal image quality and reliability from your HP LaserJet 3150 product. To order an HP LaserJet toner cartridge, see “Ordering parts” on page 221.

You can expect a toner cartridge to print approximately 2,500 pages when you are printing typical business letters with text covering about 5 percent of the page. A page containing graphics uses more toner and shortens the life of the cartridge.

It is very important to replace the toner cartridge when it is near the end of its life, which is often indicated by areas of faded print. If the toner runs out while faxes are being received, the faxes print as blank pages and you may lose the faxes. You can attempt to reprint these faxes. See “Reprinting faxes” on page 36 for instructions on attempting to reprint.

Recycling toner cartridges

To reduce landfill waste, HP has adopted a recycling program for empty toner cartridges. A postage-paid shipping label can be found inside the new HP LaserJet toner cartridge box. Since 1990, the HP LaserJet Toner Cartridge Recycling Program has collected more than 25 million used HP LaserJet cartridges that otherwise may have been discarded in the world’s landfills. To join this recycling effort, follow the instructions provided in the new toner cartridge box.

62 3 Printing

Extending toner life by redistributing toner

Areas of faded print are often an indicator that the toner cartridge is near the end of its toner life. You can temporarily re-establish print quality by redistributing the remaining toner in the cartridge. (This is typically successful only one time.)

To redistribute toner

1 Use the two latches on the printer

door to pull it open.

2 Using the handle on the toner

cartridge, remove the toner cartridge from the HP LaserJet 3150 product.

3 Shake the toner cartridge from side

to side about two times per second to distribute the toner evenly.

4 Reinsert the toner cartridge and

close the door.

Managing HP LaserJet toner cartridges 63

Creating custom printing options (software)

This section explains how to set a Quick Set to save often-used print settings and how to create a watermark. Both are created in the software. For information about other software tasks, see the software Help.

Creating and using watermarks

When you want to print a document and select a watermark, the text of the watermark prints in the background of the document. You can use a predefined watermark or create one from within the Print window of most programs. Both types of watermarks are available when you print to the HP LaserJet 3150 product.

To create a watermark

1 In the Print window of any program, select the HP LaserJet 3150

product.

2 Click Setup and then click Properties (or the similar commands

in your program).

3 Click the Finishing tab, and in the Watermarks box, click Edit.

64 3 Printing

4 In the Watermark message field, type the text you want to

appear as a watermark.

5 (Optional) Change the orientation or font attributes and click OK. 6 Click OK again.

To use a watermark

1 Open the document you want to print in the document’s program. 2 In the Print window, select the HP LaserJet 3150 product, click

Setup, and then click Properties (or the similar commands).

3 Click the Finishing tab. 4 In the Watermarks box, select a watermark from the list and click

OK.

5 Continue printing as you normally do.

Creating and using Quick Sets

Quick Sets allow you to save the print settings you are using for a job you are printing so you can re-use the settings. You can create a Quick Set from within the Print window of most programs, and the Quick Set is available any time you print to the HP LaserJet 3150 product.

For example, if you regularly print your financial spreadsheets on legal paper in landscape orientation, draft mode (to save toner), and with a “Confidential” watermark, you could create a Quick Set named “Spreadsheet.” Then, you can select this Quick Set when you print those spreadsheets instead of choosing the individual settings each time.

To create a Quick Set

1 In the Print window of any program, select the HP LaserJet 3150

product.

2 Click Setup and then click Properties (or the similar commands

in your program).

3 In the HP LaserJet 3150 product Properties dialog box on any

tab, select the Quick Sets field, type a name for this one, and click Save.

4 Select the settings on either or both the Basics and Finishing

tabs you want and click Apply.

5 Click OK.

To use a Quick Set

1 Open the document you want to print with the watermark in the

document’s program.

2 In the Print window, select the HP LaserJet 3150 product, click

Setup, and then click Properties (or the similar commands).

3 In the Quick Sets box, select a Quick Set and click OK. 4 Continue printing as you normally do.

Creating custom printing options (software) 65

Hints and help

What If...

I want to use more than one of the HP LaserJet 3150 product functions at the same time? This product is specifically designed to

allow you to do many tasks simultaneously, such as print while sending a fax.

See “Simultaneous taski ng features” on page 228 for a complete list of which features can be used at the same time.

66 3 Printing

I want to print from MS-DOS? You must print from an MS-DOS

program that runs under Windows. Also, you must use the HP LaserJet II printer driver (not included). Other HP LaserJet printer drivers do not work.

A paper jam occurs while printing? Once you have removed the jam, the HP LaserJet 3150 product, in most cases, reprints the jammed page and finishes the rest of the job. Once your print job has finished printing, check to make sure all pages printed.

The document prints on the wrong side of the paper or upside down? Check to make sure the paper is loaded correctly. See

“Loading media” on page 54 or “Printing on letterhead and envelopes” on page 57.

Both sides of the duplex job printed on the same side? After printing the first side, you probably placed the sheet into the top paper input bin or the single-sheet input slot with the printed side facing you. When duplexing, make sure to place printed side facing back.

Envelopes are not printing the correct way? Check that the envelope is loaded correctly. See “Printing on letterhead and envelopes” on page 57. Also, there may be a special adjustment required by your program. See its documentation for instructions. You may also want to try to print the envelope on a blank sheet of Letter or A4 size paper so you can see where the words are printing.

A fax comes in while envelopes are loaded? Before you begin printing envelopes, you can receive faxes to memory and then print them after you have reloaded the normal paper. See “Receiving f axes to memory” on page 136 and “Printing faxes received to memory” on page 35.

If you couldn’t remove the envelopes before the fax began printing, you can try to reprint the fax. See “Reprinting faxes” on page 36 for instructions.

Cleaning up spilled toner

If toner spills on clothing, carpets, or upholstery, remove it using a clean cloth dipped in cold water. Wash clothing in cold water. Hot water and the heat of the dryer set toner into fabric.

Hints and help 67

68 3 Printing

Copying

Introduction

Anyone can make copies by using the control panel on the HP LaserJet 3150 product. To use the Document Assistant, your computer must be directly connected to the product.

In this chapter, the following icons appear next to a procedure when: You can do it from the product control panel. Using the product control

panel is generally the quickest method. You can do it from your computer (Document Assistant or software) if

the product is directly connected to your computer. Use the Document Assistant or software to do large copy jobs or to gain access to features such as 2 or more pages per sheet.

Copying from the software is not an option if the product is connected to the network using an HP JetDirect print server.

Introduction 69

Selecting items to be copied

The guidelines for selecting items are the same whether you are faxing, copying, or scanning. See “Selecting items for faxing, copying, and scanning” on page 16.

Loading paper for c opy output

You can copy to a size of media as small as an index card (3 by 5 inch or 76.2 by 127 mm) or as large as a sheet of legal-sized (8.5 by 14 in or 216 by 356 mm) paper. The instructions for loading this media are the same whether you are printing, faxing, or copying. See “Loading media” on page 54 for loading instructions.

Loading items to be copied

Whether you want to fax, copy, or scan,

the procedure for loading the document is the same. If your document is on a regular weight paper (from 12 to 28 lb or 46 to 105 g/m items.” If your document is a transparency, in a carrier sheet, or is not on regular weight paper, use “To load special items.”

), use “To load normal

70 4 Copying

To load normal items

1 Adjust the guides in the document

feeder tray to the size of the item you are loading.

2 Place up to 30 pages top first, face

down, into the document feeder tray.

Wait f or the HP LaserJet 3150 product to load the first page.

To load special items

CAUTION

Make sure to use a carrier sheet when copying fragile items and photographs (see page 16). Sent unprotected, fragile items can be damaged, and photographs will be scratched and can lose their finish.

1 Adjust the guides in the document

feeder tray to the size of the item you are loading.

2 Locate the special media lever on

the top edge of the control panel and move it to the right.

CAUTION

Do not move the lever after the scanner has begun sending the page.

3 Load only one sheet at a time, top

first, face down, into the document feeder tray.

Note

If you are loading a business card, place it with a long edge first.

Wait f or the HP LaserJet 3150 product to load the page.

Note

Move the special media lever back to the left after sending special items. A stack of regular pages sent with the lever at the right can go through in multiples and may cause jams.

Loading items to be copied 71

Copying from the product

The HP LaserJet 3150 product functions as a standalone copier – you do not have to hav e software installed or have the computer on to make copies.

Generally, making copies using the HP LaserJet 3150 product’s control panel is the easiest and fastest method. You can adjust copy settings and do most copy tasks from the control panel. However, there are a few special tasks, discussed in the next section, that are available only when using the Document Assistant.

Making copies

Use this procedure to make copies. You can make up to 99 copies of a document that is up to 30 pages long (depending on the thickness of the pages). If pages of the document are longer than 14 inches (356 mm), the copies of them print on multiple sheets of paper.

Note The factory default for collation is Yes. With the collation on, multiple

copies print in sets. For example, if you are making two copies of a three-page document, the copies print in this order: 1,2,3,1,2,3. See “Setting the default collation” on page 153 for more information and instructions on changing this setting.

To make copies

1 Load the document into the document feeder tray. 2 Adjust any options, such as contrast or copy size. (See the

related procedures later in this chapter.)

OPY

3 If you are making only one copy, press C

- Or If you are making multiple copies, enter the number of copies you want and press C

The HP LaserJet 3150 product begins making copies. If you copied a thick item, make sure to push the special media lever back to the left when you are finished.

Note In the rare instance that the document does not fit into memory when

making multiple copies and the collation is On, only one copy will print and the control panel will notify you of the problem. To resolve the problem, try making just one copy at a time, turning off the collation, or using the Document Assistant to make the copies.

72 4 Copying

OPY

Adjusting the contrast

The contrast setting affects t he lightness or darkness of the resulting copy. Using the following procedure changes the contrast for the current job only.

Note To change the default contrast, see “Changing the default contrast” on

page 152.

To adjust the contrast

1 Press C 2 Use the < and > keys to scroll through the choices. You can

choose DARKEST, DARKER, NORMAL (the default), LIGHTER, or LIGHTEST.

3 Press E

ONTRAST

NTER/MENU

to display the current contrast setting.

to save the selection.

Adjusting the resolution

Normally the HP LaserJet 3150 product makes copies using Superfine resolution. This setting is the best for items containing mostly text. When making a copy of a photo or graphic, you can select Photo to increase the quality. Using the following procedure changes the resolution to Photo for the current job only .

To adjust the resolution

1 Press R 2 Use the < and > keys to scroll through the choices until you reach

PHOTO.

3 Press E

ESOLUTION

NTER/MENU

to display the current resolution setting.

to save the selection.

Note You may only want to change the default resolution to Photo if you very

frequently copy items containing mostly photos or graphics. Howev er, changing the default resolution affects faxes, too. See “Changing the default resolution” on page 151 and read the discussion of default resolution before changing it.

Copying from the product 73

Reducing or enlarging copies

The HP LaserJet 3150 product can reduce copies to as little as 50 percent of the original or enlarge copies to as much as 200 percent of the original. It can also reduce or enlarge the following size documents automatically: Letter to A4, A4 to Letter, and Legal to Letter. Using the procedure below changes the reduction or enlargement for the current job only.

Note To change the copy size normally used (the default), see “Changing

the default copy size” on page 155.

In addition to the automatic settings listed above, this table shows some of the most common reduction and enlargement settings that you might do using the Manual in % setting.

If you want to m ake this

size document:

Letter Legal 100

A4 Legal 100 Legal A4 83 Legal Executive 75

Fit on this size paper: Choose this percent:

To reduce or enlarge copies

1 Press E

NTER/MENU

2 Use the < and > keys to select COPY SETTINGS and press

NTER/MENU

3 Press > once to display NEXT COPY SIZE and press E 4 Enter the size to which you would like to reduce or enlarge the

copies in this job. You can choose MANUAL (IN %), LEGAL TO LETTER, LETTER TO A4, A4 TO LETTER, or 100%.

5 Press E

NTER/MENU

6 If you chose MANUAL (IN %), type a percentage and press

NTER/MENU

to save your selection.

74 4 Copying

7 Press S

TOP/CLEAR

to exit the menu settings.

Copying long pages

Normally, the HP LaserJet 3150 product stops feeding a page through the document feeder tray after 39 inches (991 mm) because it senses the page may have jammed. If you want to copy an item longer than 39 inches (991 mm), such as a banner, you can feed it through the HP LaserJet 3150 product in one piece using one of the following procedures. Using the first procedure to change this setting affects all jobs until you change the setting again. Using the second procedure only affects the current job. Copies of long pages print on multiple sheets of paper.

CAUTION Do not try to feed paper longer than 14 inches (356 mm) through the

paper input bin or single-sheet input slot. Doing so causes jams.

To copy long pages using Send Long Pages

1 Press E

NTER/MENU

2 Use the < and > keys to select FAX SETTINGS and press

NTER/MENU

3 Use the < and > keys to select OUTGOING FAXES and press

NTER/MENU

4 Use the < and > keys to select SEND LONG PAGES and press

NTER/MENU

5 Use the < and > keys to select YES and press E

NTER/MENU

6 Load the document into the document feeder tray. 7 Enter the number of copies.

OPY

8 Press C

to begin copying.

9 After making the copy, change this setting back to NO to avoid

making paper jams worse.

To copy long pages

1 Load the document into the document feeder tray. 2 When the page reaches the 39 inch (991 mm) mark, the

HP LaserJet 3150 product beeps and displays LONG PAGE? START

TART

TO CONTINUE only for a few seconds. Quickly press S

TART

3 If you were not able to press S

before the message disappeared, clear the document from the document feeder tray and repeat steps 1-2.

Copying from the product 75

Using the Document Assistant, overview

If your computer is directly connected to the product, the computer is on, and you have installed the software, the Document Assistant appears when you load a document into the document feeder tray. Clicking anywhere on the Document Assistant activates it and displays the names of the functions.

Click here to begin making a copy

76 4 Copying

When you click PC Copy, you gain access to the copy options, such as adjusting contrast. You also have access to some special copy features that aren’t available from the control panel, such as copying two or more pages per sheet (N-up), and collating very large jobs that do not fit into the HP LaserJet 3150 product’s memory.

Using the Document Assistant instead of the control panel to copy takes longer because the document is first scanned to the computer before it is copied. Because the Document Assistant slows down the copying process, only use it to access special copying features. For more information on using the Document Assistant, click Help on the Document Assistant.

Features available only through the software

The following copying features are only available when copying using the Document Assistant.

●

Copying two or more pages on a single sheet (2 up or N up).

●

Collating large jobs that don’t fit into the HP LaserJet 3150 product’s memory.

If you have an item you want to copy but it is difficult to read, scan it into the JetSuite ProDesktop first. Clean up the image and then print.

Hints and help

In this section, find suggestions and answers to commonly asked questions. See chapter 8, "Troubleshooting and Maintenance," for a more complete list of common copy quality and usage solutions.

What if...

I want to use more than one of the HP LaserJet 3150 product functions at the same time? This product is specifically designed to

allow you to do many tasks simultaneously, such as print while sending a fax.

See “Simultaneous taski ng features” on page 228 for a complete list of which features can be used at the same time.

Copies are too light or too dark? Print a test page. If it prints properly, adjust the contrast before copying. If it does not print properly, check the print density setting. Or, if the test page was too light, check to see if the toner cartridge needs to be replaced.

A paper jam occurs while copies are printing? Once you have removed the jam, the HP LaserJet 3150 product, in most cases, reprints the jammed page and finishes the rest of the job. Once your copy job has finished printing, check to make sure all pages printed.

Features available only through the software 77

78 4 Copying

Scanning

Introduction

Scanning is a function initiated from and performed by the software. The only task done from the HP LaserJet 3150 product is loading the item to be scanned. This chapter will show you how to load items and then briefly cover scanning-related topics, such as how the JetSuite Pro software works and how the optical character recognition (OCR) software works.

In this chapter, the following icons appear next to a procedure when: You can do it from your computer if the product is directly connected

to your computer. You can use the Document Assistant or the software to begin scanning. A shortcut for completing the scan from the control panel is also explained in this chapter.

You can do it from your computer if the product is connected to the network using an HP JetDirect print server. You must begin scanning from the software, but a shortcut for completing the scan from the control panel is also explained in this chapter.

For more information and instructions on scanning, click Help on the Document Assistant or in the Scan Settings dialog box.

Introduction 79

Selecting items for scanning

The guidelines for selecting items are the same whether you are faxing, copying, or scanning an item. See “Selecting items for faxing, copying, and scanning” on page 16.

Loading items to be scanned

Whether you want to fax, copy, or scan, the procedure for loading the document is the same. If your document is on a regular weight paper (from 12 to 28 lb or 46 to 105 g/m items.” If your document is a transparency, in a carrier sheet, or is not on regular weight paper, use “To load special items.”

), use “To load normal

To load normal items

1 Adjust the guides in the document

feeder tray to the size of the item you are loading.

2 Place up to 30 pages top first, face

down, into the document feeder tray.

Wait f or the HP LaserJet 3150 product to load the first page.

80 5 Scanning

To load special items

CAUTION

Make sure to use a carrier sheet when scanning fragile items and photographs. Sent unprotected, fragile items can be damaged, and photographs will be scratched and can lose their finish.

1 Adjust the guides in the document

feeder tray to the size of the item you are loading.

2 Locate the special media lever on

the top edge of the control panel and move it to the right.

CAUTION

Do not move the lever after the HP LaserJet 3150 product has begun sending the page.

3 Load only one sheet at a time, top

first, face down, into the document feeder tray.

Note

If you are loading a business card, place a long edge first.

Wait f or the HP LaserJet 3150 product to load the page.

Note

Move the special media lever back to the left after sending special items. A stack of regular pages sent with the lever at the right can go through in multiples and may cause jams.

Loading items to be scanned 81

Starting a scan

You can start a scan from the Document Assistant if your computer is directly connected to the product. You can start a scan from the desktop of the JetSuite Pro software if the product is directly connected to your computer or is on a network.

Using the Document Assistant to scan

If your computer is directly connected to the product, the Document Assistant appears on the computer screen after you have loaded a document into the document feeder tray. Clicking anywhere on the Document Assistant activates it and displays the names of the functions. From here, click Scan.

Click here to initiate a scan

82 5 Scanning

Using the JetSuite Pro desktop to scan

If the HP LaserJet 3150 product is connected to the network using an HP JetDirect print server, you must start the scan using the JetSuite Pro desktop. If the product is connected directly connected to your computer, you can use the desktop to start a scan. Open the JetSuite Pro desktop by:

●

using the Program Manager in Windows 3.x or the Start menu in Windows 95, 98, NT 4.0, or NT 2000

●

double-clicking the HP LaserJet 3150 product icon on the Windows 95, 98, NT 4.0, or NT 2000 taskbar

●

In Windows 95, 98, NT 4.0, or NT 2000, double-click the JetSuite Pro icon on the Windows desktop

Once the JetSuite desktop opens, click the Scan icon at the bottom of the window.

Selecting a scan destination

Once you have started the scan from the Document Assistant or the JetSuite Pro desktop, the HP LaserJet 3150 Scan Settings dialog box opens. Select Scan to JetSuite Desktop Viewer (the default), Scan to Text, or Scan to File as the scan destination.

●

Select Scan to JetSuite Desktop Viewer if you want the item to be scanned to the JetSuite Pro software and opened in the document viewer. F rom there, y ou can add annotations, save and store a document, clean up the document, and send it to print, fax, and more.

●

Select Scan to Text for documents containing text you want to edit in a word-processing program. If the item contains graphics you want to use, click Scan to JetSuite Desktop Viewer instead.

●

Select Scan to File to save the document as a file without viewing it now.

Common scan modes

In the Scan Settings dialog box, you can choose a scan mode for your document. The following are the common scanning modes.

●

Text mode – The item will be scanned at 300 dpi, resulting in a relatively small file size. Use for documents that contain only text or line art.

●

Photo mode – The item will be scanned at 300 dpi dithered, resulting in a file size smaller than a file created using photo mode (high quality). Use for items containing a combination of text and images or only images that do not require the highest image quality.

●

Photo mode (high quality) – The item will be scanned at 300 dpi with 256 shades of gray, resulting in a relatively large file size. Using this mode requires much longer scanning times. Use for images that require the highest image quality.

●

600 dpi Interpolated mode – The item is scanned at 300 dpi, but the JetSuite Pro software will enhance the image to 600 dpi by adding pixels, or visual information, to the scanned file.

Starting a scan 83

Completing the scan

After you have selected a scan destination and set other options, you start the scan in one of two ways:

●

In the Scan Settings dialog box, click Start Scan.

●

In the Scan Settings dialog box, select the Use Start button on device to begin scan check box. Then, at the HP LaserJet 3150

product, load the item to be scanned and press S control panel.

TART

on the

Working with scanned items in the viewer

When you choose Scan to Viewer, the HP LaserJet 3150 product initiates the scan. When the scan is complete, the scanned item appears in the viewer:

Add annotations using tools from this tool bar

84 5 Scanning

Send an i tem to fax, print and more using these icons

In this view, y ou can highlight text or objects, add hypertext links, or add electronic sticky notes to items. The following are a few possibilities for working with .jsd documents in the viewer:

●

Highlight important information on a scanned newspaper or magazine article about your business or a current business trend. Save the article as part of your own electronic press kit, or send the article through PC fax or e-mail to a customer, media contact, or colleague at another location.

●

Add notes to a proposal and file it for future reference.

To view this document on the desktop, close the document by selecting Close from the File menu. If this is a new, unsaved file, make sure to name it.

Saving scanned items

All items scanned to the JetSuite Pro software, whether they contain text, graphics, or both, are saved as graphics files, which you save in one of these formats: .jsd, .exe, .tif, .dcx, .pcx, or .bmp.

From the desktop or viewer, you can also send scanned items to other programs. For more information, see “Using link icons” on page 88. For more information about using the JetSuite Pro software and the scanning function, see the software Help.

Working with the desktop

When you are in the JetSuite Pro software and no document is open, the desktop shows JetSuite documents, icons for documents in other supported file formats, and file folders. JetSuite documents appear as thumbnails (a small image) or as file names:

Thumbnail of a scanned item

Starting a scan 85

On the desktop, you can view and organize scanned items, as well as faxes being sent from and received to the computer. The following are a few of the tasks you could accomplish using the desktop:

●

After scanning business cards from contacts, use the desktop to organize them in an electronic file.

●

Scan receipts and keep them as an electronic record of your business expenses.

●

Organize received faxes as an electronic file of contact with customers (only for a user whose computer is directly connected. Network users cannot see or use options relating to receiving faxes to the computer.).

If you want to view a JetSuite document (.jsd file extension) and add notes or highlight information, double-click the thumbnail or file name of the item. The document appears in the viewer. HotSend.exe files or .exe files created using the Document Capture Driver also open in the viewer, but fewer options are available.

Working with file types other than .jsd

In addition to .jsd files, you can see on the desktop graphics files using these formats: .tif, .jpg, .bmp, .dcx, and .pcx. You can also see documents create in programs such as Word, Power P oint, and Excel.

86 5 Scanning

When you double-click any file type other than .jsd or .exe, the file opens in the program associated with its extension on your computer. For example, a file ending in the “.doc” extension might open in Word.

Stacking and unstacking files

On the desktop, you can stack .jsd documents to combine them into one document using one of the following three methods. You can also unstack a document one page at a time from the document viewer.

To stack while deleting original docu ments

Click the document you want on top of the stack and drag it onto the document you want beneath it.

The first document you selected is deleted, and the new, combined document takes the name of the second document. Continue until all documents you want are stacked.

To stack while keeping original documents

While pressing and holding C of the stack and drag it onto the other document.

The original documents are kept, and the combined document becomes a new document.

TRL

, click the document you want on top

To stack while creating a new, combined document

1 On the desktop, click on the first document you want to stack.

TRL

2 While pressing and holding C

want to include in the stack.

3 On the File menu, click Combine Files. The files stack in the

order in which you selected them.

4 When the Save As dialog box opens, name the new file.

, click all other documents you

To unstack pages of a document

1 Open the document in the document viewer. 2 With the page you want to cut or copy from this document visible,

do one of the following:

• To move or delete the page, on the Page menu, click Cut.

• To move a copy of the page, on the Page menu, click Copy.

3 To move the page or a copy of the page, go to the location in this

document or another one where you want to place it. On the Page menu, click Paste.

Starting a scan 87

Using link icons

You can send scanned items and faxes to other functions and programs. Icons for these functions and programs are in the Manager toolbar, which is at the bottom of the desktop or viewer window. The Manager toolbar shows the links for the print, fax, copy, and scan functions. The links that appear for programs depend on which compatible programs were installed on your computer when you installed the JetSuite Pro software. The following are a few of the links displayed automatically:

●

Print – With an item selected, click this icon to print it.

●

Fax – With an item selected, click this icon to fax the item. The PC fax program launches, and you can fill out the recipient’s name and fax number, add a cover sheet (optional), and start the fax.

●

Copy – Clicking this icon initiates a copy of an item in the document feeder tray. This icon is not visible to users if the product is connected to the network using an HP JetDirect print server.

●

Scan – When you click this icon, you initiate a scan of an item loaded in the document feeder tray.

88 5 Scanning

●

Configure – Clicking this icon allows you to access configuration settings for the software and the HP LaserJet 3150 product.

●

E-Mail – If you have a compatible e-mail program, this icon is available, and you can click it to e-mail a selected item. You will be asked to specify whether or not to send the item with a portable document viewer, and then the item appears as an attached file in a new e-mail message.

●

W ord processor – If you have one of the supported word processing programs (a list is in the Readme), an icon for that program appears. When you select an item and click this link, the OCR software first converts the image text into editable text. Then, the converted text opens as an unnamed file in the wordprocessing program associated with the link. See “About OCR software” on page 90 for more information.

●

OCR – If you click this icon with an item selected, the item opens in the OCR software, where you can convert the item to editable text and then save the converted text as the file type for your word-processing program. Then, you can open the file in the word-processing program. See “About OCR software” on page 90 for more information.

If you are using an OCR program other than the included Readiris OCR program and it is compatible with the JetSuite software, you can change this link to open your other OCR program. See “Customizing the Manager toolbar” on page 90.

●

Other Programs – If you have other types of compatible programs, such as image-editing or spreadsheet programs, links are created for them. Then, you can use the icons to send scanned (or faxed) items to those programs.

To use a link icon

All icons are easy to use. From the viewer, just click the icon on the Manager toolbar for the function or program you want. From the desktop, first select the item and then click the icon you want.

Click one of the icons to begin a task

The task for that icon begins, or the program for that icon opens and the selected item appears in an unnamed file.

Note From the desktop, link icons can also be activated by “dragging and

dropping” an item to the icon.

Starting a scan 89

Customizing the Manager toolbar

The links for functions such as printing and faxing always appear on the Manager toolbar. The Manager toolbar also shows link icons for up to six programs you have that are compatible with the JetSuite software. If you have more than six compatible programs, or if you do not want to see some of the currently displayed links, you can change which links appear.

To customize the Manager toolbar

1 Right-click on the Manager toolbar. A list of programs you have

that are compatible with the JetSuite software appears.

2 Select up to six link icons for the programs you want to appear

and click OK.

Scanning to text using OCR

When you are scanning an item and choose Scan on the Document Assistant or in the JetSuite Pro software, select the Scan to Text option, and click Start Scan, the JetSuite Pro software initiates the scan using the best settings for text. Then, the OCR software converts the text to editable text. When the OCR software has finished, the converted text appears as an untitled file in your wordprocessing program. Because OCR conversions are never perfect, proof the converted text carefully.

90 5 Scanning

About OCR software

A scanned item becomes an image on your computer. Text on the scanned item cannot be edited by a word-processor program unless it is first run through OCR software. The HP LaserJet 3150 product came with OCR software, which was installed with your other software.

After you have accessed the OCR software, it discards graphics and then compares each character of the text to a programmed library of characters. When it is finished, it will place the converted text in the specified word-processing or spreadsheet program.

You can access the OCR software in one of the following ways:

●

From the Document Assistant, click Scan and then click Scan to Text.

●

From the viewer or with a document selected on the desktop, click the link icon on the Manager toolbar for your word-processing or spreadsheet program.

●

From the viewer or with a document selected on the desktop, click the OCR icon on the Manager toolbar.

Keep in mind that this technology is not perfect. Proofread the converted document carefully to ensure the characters have been correctly interpreted by the OCR software.

Choosing documents to OCR

Generally, documents containing text in standard fonts convert well. Spreadsheets, forms, and items containing handwriting, graphics, or tables degrade OCR results. To obtain the best possible results when using the OCR software, do the following:

●

Process only pages that have crisp, clear text. Letters that have gaps, that “bleed” along their edges, or that touch other letters will not work well with the OCR software. Note that underlined text and text that is close to non-text items, such as graphics, will also degrade OCR results.

●

Process only pages that contain 9-point text or larger.

For more information on using the OCR software, see the software Help. If you have problems with your OCR software, see chapter 8, "Troubleshooting and Maintenance," or the software Help.

Starting a scan 91

Scanning from a TWAIN-enabled program

The HP LaserJet 3150 product is a TWAIN-compliant device and works with Windows-based programs that support TWAIN-compliant scanning devices. While in a TWAIN-enabled program, you can access the scanning feature and scan an image directly into the open document. To do so, follow the program’s instructions fo r acqu iring an image using TWAIN. If asked what source to acquire the image from, select HP LaserJet 3150. For more specific information, consult the documentation or software Help for the program.

Scanning long pages

The longest page you can scan is 14 inches (356 mm). (The length is determined by the Paper Size setting in the HP LaserJet 3150 Scan Settings dialog box.) Although the document feeder tray continues scanning items longer than 14 inches (356 mm), the JetSuite Pro Desktop program only keeps the first 14 inches (356 mm) of data on the page and discards the rest.

If you want to scan an item that is longer than 14 inches (356 mm), first copy the item onto multiple pages and then scan the copies. See “Copying long pages” on page 75.

92 5 Scanning

Hints and help

What if...

I want to use more than one of the HP LaserJet 3150 product functions at the same time? This product is specifically designed to

allow you to do many tasks simultaneously, such as print while sending a fax.

Jobs will also queue to wait until another job has finished. For example, if a fax is being received while you are printing, the fax will be stored into memory and then print automatically after the print job finishes. Or, if an incoming fax is being printed, you can start sending an outgoing fax. The outgoing fax will be stored in memory and will start transmitting when the phone line is free. Only in rare instances will the HP LaserJet 3150 product run out of memory and cancel one job so it can complete another.

See “Simultaneous taski ng features” on page 228 for a complete list of which features can be used at the same time.

Scanning is slow even when using Text mode? You may need to change the parallel port mode. See chapter 8, "Troubleshooting and Maintenance."

Hints and help 93

94 5 Scanning

E-Mailing Portable

Documents

Introduction

The HP LaserJet 3150 product and the JetSuite Pro software work with your e-mail program so you can send two types of documents you normally couldn’t: paper documents and electronic documents created in a program the recipient doesn’t have. The recipient can read and print these documents as long as they have a Windows operating system version 3.1x or higher.

This chapter describes the basics of using the HP LaserJet 3150 product and the JetSuite Pro software with your e-mail program. You must already have an e-mail program and an active e-mail service provider to use the information in this chapter. (The JetSuite Pro software does not contain an e-mail program.) In addition to this chapter, see the software Help for more information.

In this chapter, the following icons appear next to a procedure when: You can do it from your computer if the product is directly connected

to your computer. You scan to e-mail from the Document Assistant or the software. A shortcut for scanning to e-mail from the control panel is also explained in this chapter.

You can do it from your computer if the product is connected to the network using an HP JetDirect print server. You must scan an item and then send it to e-mail from the software.

Introduction 95

Introducing the portable document viewer

The JetSuite Pro software has a feature that enables you to create truly portable documents. This feature, called the portable document viewer (or HotSend) is a small, self-contained program. This portable viewer can be “wrapped” around almost any electronic document. It then allows recipients to view and print the document you send them, whether the original was paper or electronic. If the original was electronic, you could have created it in any program. As long as the recipients are using Windows 3.x or higher, they can view it by double-clicking on it.

Using the portable document viewer, you could:

●

E-mail a contract created in Word to a client who does not have Word so he or she can review it.

●

Scan an invoice and e-mail the electronic copy to a customer for printing and review.

The portable document viewer also has applications in areas besides e-mail. If you have a website, you could use it to create documents about your business containing words and graphics that anyone with a Windows operating system could download and read.

Sending e-mail attachments using the portable document viewer adds approximately 150K of file size to the e-mail message.

Note If you want to send a document to someone who has the JetSuite Pro

software, you do not need to send it using the portable document viewer or HotSend. Just save the file with a .jsd extension and attach it to an e-mail message as you normally would.

96 6 E- Maili ng Por ta ble Docum ent s

Selecting items for scanning to e-mail

The guidelines for selecting items are the same whether you are faxing, copying, scanning, or e-mailing. See “Selecting items for faxing, copying, and scanning” on page 16.

Loading items to be scanned to e-mail

Use these procedures to load a paper

document you want to scan to e-mail. If your document is on a regular weight paper (from 12 to 28 lb or 46 to 105 g/m your document is a transparency, in a carrier sheet, or is not on regular weight paper, use “To load special items.”

), use “To load normal items.” If

To load normal items

1 Adjust the guides in the document

feeder tray to the size of the item you are loading.

2 Place up to 30 pages top first, face

down, into the document feeder tray.

Wait f or the HP LaserJet 3150 product to load the first page.

Selecting items for scanning to e-mail 97

To load special items

CAUTION

Make sure to use a carrier sheet when scanning fragile items and photographs. Sent unprotected, fragile items can be damaged, and photographs will be scratched and can lose their finish.

1 Adjust the guides in the document

feeder tray to the size of the item you are loading.

2 Locate the special media lever on

the top edge of the control panel and move it to the right.

CAUTION

Do not move the lever after the HP LaserJet 3150 product has begun sending the page.

3 Load only one sheet at a time, top

first, face down, into the document feeder tray.

Note

If you are loading a business card, place a long edge first.

Wait f or the HP LaserJet 3150 product to load the page.

98 6 E- Maili ng Por ta ble Docum ent s

Note

Move the special media lever back to the left after sending special items. A stack of regular pages sent with the lever at the right can go through in multiples and may cause jams.

HP LaserJet 3150 User's Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Using the product with your installation

Using this guide with your installation

Faxing

Introduction

Selecting and loading items

Selecting items for faxing, copying, and scanning

Loading items to be faxed

Overview of faxing from the product

Sending faxes from the product

Adjusting the contrast

Adjusting the resolution

Resolution options

Inserting a pause while dialing

Using special dialing symbols

Sending faxes to one recipient

Sending faxes to multiple recipients

Using Manual Dial

Sending a fax by dialing from a telephone

Redialing manually

Sending long pages

Sending a fax at a future time

Setting up a fax for request (being polled)

Canceling the current fax job

Canceling a fax job using Job Status

Receiving faxes to the product

Loading paper for receiving faxes

Setting the paper size

Receiving faxes when you hear fax tones

Printing faxes received to memory

Reprinting faxes

Clearing faxes from memory

Requesting a fax from another fax machine (polling)

Using fax forwarding

Using remote retrieval

Using pager notification

Sending paper faxes using the Document Assistant

Faxing using the software

Sending faxes from a program

Receiving faxes to your computer

Viewing faxes using the software

Using the software for other fax tasks

Customizing your own fax cover sheet

Finding more information

Hints and help

Printing

Introduction

Selecting print media

Selecting media types

Selecting media sizes

Loading media

Loading the paper input bin

Using the single-sheet input slot

Selecting the output path

Printing on letterhead and envelopes

Printing tasks

Stopping a print job

Printing on special media

Recycling toner cartridges

Extending toner life by redistributing toner

Creating custom printing options (software)

Creating and using watermarks

Creating and using Quick Sets

Hints and help

Copying

Introduction

Selecting items to be copied

Loading paper for c opy output

Loading items to be copied

Copying from the product

Making copies

Adjusting the contrast

Adjusting the resolution

Reducing or enlarging copies

Copying long pages

Using the Document Assistant, overview