HP Color LaserJet CP3520 User Manual

HP Color LaserJet CP3525 Series Printer
HP Embedded Web Server User Guide

www.hp.com/support/cljcp3525

HP Color LaserJet CP3525 Embedded Web
Server

User Guide

Copyright and Warranty

Trademarks and credits

© 2008 Copyright Hewlett-Packard
Development Company, L.P.

Reproduction, adaptation or translation
without prior written permission is prohibited,
except as allowed under the copyright laws.

The information contained herein is subject
to change without notice.

The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products
and services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for technical
or editorial errors or omissions contained
herein.

Adobe® , PostScript®, and Pantone® are
trademarks of Adobe Systems Incorporated.

Microsoft® and Windows® are U.S.
registered trademarks of Microsoft Corp.

Edition 1, 9/2008

Table of contents

1 Overview

What is an embedded Web server? ..................................................................................................... 1

Features .............................................................................................................................. 1

HP Web Jetadmin and the HP Embedded Web Server ...................................................... 2

System requirements ........................................................................................................................... 2

Opening the HP Embedded Web Server ............................................................................................. 3

Login and logoff .................................................................................................................................... 3

To log in as an administrator ............................................................................................... 3

To log off as an administrator ............................................................................................. 3

Navigating through the HP Embedded Web Server ............................................................................. 4

2 Viewing product status from the HP EWS Information screens

Device Status ....................................................................................................................................... 8

Configuration Page ............................................................................................................................... 9

Supplies Status Page ......................................................................................................................... 12

Event Log Page .................................................................................................................................. 14

Usage Page ........................................................................................................................................ 15

Diagnostics Page ............................................................................................................................... 18

Device Information ............................................................................................................................. 20

Control Panel Snapshot ..................................................................................................................... 21

Color Usage Job Log .......................................................................................................................... 22

Print .................................................................................................................................................... 23

Printing a file or updating firmware from the Print screen .................................................. 24

3 Configuring the product from the Settings screens

Configure Device ................................................................................................................................ 25

Using the menus on the Configure Device screen ............................................................ 26

Tray Sizes/Types ................................................................................................................................ 27

E-mail Server ...................................................................................................................................... 28

Configuring outgoing e-mail ............................................................................................... 28

Configuring the return e-mail address ............................................................................... 29

Alerts .................................................................................................................................................. 30

Using the Alerts screen with a product ............................................................................. 32

AutoSend ............................................................................................................................................ 35

ENWW iii

To turn on the AutoSend feature ....................................................................................... 36

Security .............................................................................................................................................. 37

Configure Security Settings ............................................................................................... 38

HP Jetdirect Security Configuration Wizard ....................................................................... 41

Edit Other Links .................................................................................................................................. 42

Adding a link ...................................................................................................................... 43

Removing a link ................................................................................................................. 43

Device Information ............................................................................................................................. 44

Language ........................................................................................................................................... 45

Date & Time ....................................................................................................................................... 46

Date & Time - Advanced .................................................................................................... 47

Date & Time - NTS Settings .............................................................................................. 48

Sleep Schedule .................................................................................................................................. 49

Restrict Color ...................................................................................................................................... 50

Using the Restrict Color screen with a product .................................................................. 52

4 Managing network operation from the Networking screens

Overview ............................................................................................................................................ 55

5 Using the Other Links as a resource

hp instant support ............................................................................................................................... 57

How hp instant support works ............................................................................................ 57

Information you can get from hp instant support ............................................................... 58

Shop for Supplies ............................................................................................................................... 58

Product Support ................................................................................................................................. 59

Show Me How .................................................................................................................................... 60

My Service Provider and My Service Contract ................................................................................... 60

Index ................................................................................................................................................................... 61

iv ENWW

List of tables

Table 1-1 HP Embedded Web Server ................................................................................................................ 4

Table 2-1 Device Status ..................................................................................................................................... 8

Table 2-2 Configuration Page .......................................................................................................................... 10

Table 2-3 Supplies Status Page ....................................................................................................................... 12

Table 2-4 Event Log Page ................................................................................................................................ 14

Table 2-5 Usage Page ..................................................................................................................................... 17

Table 2-6 Diagnostics Page ............................................................................................................................. 18

Table 2-7 Color Usage Job Log ....................................................................................................................... 22

Table 2-8 Print page ......................................................................................................................................... 23

Table 3-1 Configure Device .............................................................................................................................. 25

Table 3-2 Tray Sizes/Types ............................................................................................................................. 27

Table 3-3 E-mail Server ................................................................................................................................... 28

Table 3-4 Alerts ................................................................................................................................................ 30

Table 3-5 AutoSend ......................................................................................................................................... 35

Table 3-6 Security ............................................................................................................................................ 37

Table 3-7 Configure Security Settings .............................................................................................................. 39

Table 3-8 Edit Other Links ................................................................................................................................ 42

Table 3-9 Language ......................................................................................................................................... 45

Table 3-10 Date & Time ................................................................................................................................... 46

Table 3-11 Sleep Schedule .............................................................................................................................. 49

Table 3-12 Restrict Color ................................................................................................................................. 50

Table 3-13 Restrict Color – COLOR IF ALLOWED .......................................................................................... 52

Table 4-1 Network Settings .............................................................................................................................. 55

ENWW v

vi ENWW

List of figures

Figure 1-1 Sample HP EWS screen ................................................................................................................... 4

Figure 2-1 Device Status screen ........................................................................................................................ 8

Figure 2-2 Configuration Page screen (1 of 2) ................................................................................................... 9

Figure 2-3 Configuration Page screen (2 of 2) ................................................................................................. 10

Figure 2-4 Supplies Status Page screen .......................................................................................................... 12

Figure 2-5 Event Log Page screen .................................................................................................................. 14

Figure 2-6 Usage Page screen (1 of 3) ............................................................................................................ 15

Figure 2-7 Usage Page screen (2 of 3) ............................................................................................................ 16

Figure 2-8 Usage Page screen (3 of 3) ............................................................................................................ 16

Figure 2-9 Diagnostics Page screen ................................................................................................................ 18

Figure 2-10 Device Information screen ............................................................................................................ 20

Figure 2-11 Control Panel Snapshot screen .................................................................................................... 21

Figure 2-12 Color Usage Job Log screen ........................................................................................................ 22

Figure 2-13 Print screen ................................................................................................................................... 23

Figure 3-1 Configure Device screen ................................................................................................................. 25

Figure 3-2 Tray Sizes/Types screen ................................................................................................................ 27

Figure 3-3 E-mail Server screen ...................................................................................................................... 28

Figure 3-4 Alerts screen ................................................................................................................................... 30

Figure 3-5 Alerts - setup screen (1 of 2) ........................................................................................................... 32

Figure 3-6 Alerts - test screen .......................................................................................................................... 34

Figure 3-7 AutoSend screen ............................................................................................................................ 35

Figure 3-8 Security screen ............................................................................................................................... 37

Figure 3-9 Configure Security Settings screen (1 of 2) .................................................................................... 38

Figure 3-10 Configure Security Settings screen (2 of 2) .................................................................................. 39

Figure 3-11 HP Jetdirect Security Configuration Wizard .................................................................................. 41

Figure 3-12 Edit Other Links screen ................................................................................................................. 42

Figure 3-13 Device Information screen ............................................................................................................ 44

Figure 3-14 Language screen .......................................................................................................................... 45

Figure 3-15 Date & Time screen ...................................................................................................................... 46

Figure 3-16 Date/Time Format screen ............................................................................................................. 47

Figure 3-17 Date & Time - NTS Settings screen .............................................................................................. 48

Figure 3-18 Sleep Schedule screen ................................................................................................................. 49

Figure 3-19 Restrict Color screen .................................................................................................................... 50

Figure 3-20 Restrict Color screen -COLOR IF ALLOWED option .................................................................... 52

ENWW vii

Figure 4-1 Network Settings screen ................................................................................................................. 55

Figure 5-1 Other Links screen .......................................................................................................................... 57

viii ENWW

1 Overview

What is an embedded Web server?

A Web server provides an environment in which Web programs can run, in much the same way that an
operating system, such as Microsoft® Windows®, provides an environment in which programs can run
on your computer. A Web browser, such as Microsoft Internet Explorer, Apple Safari, or Mozilla Firefox,
can show output from a Web server.

An embedded Web server resides on a hardware product (such as a printer) in the firmware, rather than
as software that is loaded to a network server.

The advantage of an embedded Web server is that it provides an interface to the product that anyone
with a network-connected computer and a standard Web browser can open and use. No special software
must be installed or configured.

With the HP Embedded Web Server (HP EWS), you can view product status information, change
settings, and manage the product from your computer.

NOTE: In this guide, the terms "product" and "device" are used interchangeably. When products or

devices are discussed in this guide, the information pertains to HP LaserJet printers or multifunction
peripherals (MFPs), or HP Digital Senders. For specific information about the features that your printer,
MFP, or digital sender supports, see the documentation that came with your product.

Features

You can use the HP EWS to view product and network status and to manage printing functions from
your computer, rather than at the product control panel. With the HP EWS, you can perform these tasks:

●

●

●

●

●

●

●

●

●

Upload firmware updates

View control-panel messages and product-status information

Determine the remaining life for all supplies and configure specific ordering information for supplies

Gain access to the product's technical support page

Gain access to specific support for recent product events

Add an additional link or customize links to other Web sites

View and change product configuration, such as tray configurations

View and change network configuration

View and print information pages, such as the Configuration page

ENWW What is an embedded Web server? 1

Receive e-mail alerts about product events, such as when the product is low on supplies. Set up

●

four different destination lists for each user (administrators and service), with up to 20 recipients
on each of the four lists

Select the language in which to display the HP EWS screens

●

Print to an HP product using a PDF or print-ready file without having to install the product print

●

driver

Conserve energy by scheduling the product sleep delay so that the product will go into sleep mode

●

after a period of time of not being used

Schedule wakeup times for each day so that the product has finished initializing and calibrating by

●

the time it is to be used

Send product configuration and supplies usage information periodically to your service provider

●

HP Web Jetadmin and the HP Embedded Web Server

HP Web Jetadminis a Web-based system management tool that you can use with a Web browser. The
HP EWS and HP Web Jetadmin work together to meet all of your product-management needs. You can
use the software to effectively install and manage networked products. Network administrators can
manage networked products remotely, from practically anywhere.

The HP EWS provides a simple, easy-to-use solution for one-to-one product management in
environments that have a limited number of products. To manage environments that have several
products, use HP Web Jetadmin instead. With HP Web Jetadmin you can discover, manage, and
configure multiple products simultaneously.

HP Web Jetadmin is available from HP online support (HP Web Jetadmin

webjetadmin).

System requirements

To use the HP EWS, you must have the following components:

A supported Web browser. Browsers that support embedded Web servers include, but are not

●

limited to, the following:

Konqueror 3.5 or later

◦

Microsoft Internet Explorer 6.0 or later

◦

Mozilla Firefox 1.0 or later

◦

Opera 9.0 or later

◦

Safari 1.0 or later

◦

A transmission control protocol/Internet protocol-based (TCP/IP-based) network connection.

●

An HP Jetdirect print server (embedded or enhanced input/output [EIO]) installed in the product.

●

www.hp.com/go/

2 Chapter 1 Overview ENWW

Opening the HP Embedded Web Server

Use the following procedure to open the HP EWS.

NOTE: You cannot view the HP EWS screens from outside a firewall.

1. Open a supported Web browser.

2. In the Address or Go to field, type the IPv4 or IPv6 TCP/IP address, the host name, or the

configured host name that is assigned to the product. See the following examples.

IPv4 TCP/IP address:

●

http://192.168.1.1

IPv6 TCP/IP address:

●

http://[2001:0ba0:0000:0000:0000:0000:0000:1234]

Host name:

●

npiXXXXXX

If you do not know the TCP/IP address for the product, find it by using the control-panel menu or by
printing a configuration page. For instructions, see the user guide that came with your product.

Login and logoff

The HP EWS screens are used to view product information and change configuration options. The
screens and settings vary according to how you access the HP EWS: as a general user, an information
technology (IT) administrator, or a service provider. These passwords can be customized by an IT
administrator or a service provider.

In a password-protected HP EWS, only the Information tab is available to users who do not log in by
using the password. If no password has been set (which is the default), all of the tabs are visible.

If a password has been set, you must log on as an IT administrator or a service provider to gain access
to the protected HP EWS tabs (Settings and Networking) and to clear the Color Usage Job Log.

NOTE: For information about changing passwords as an IT administrator, see Security
on page 37. If you are a service provider, see your product service guide.

To log in as an administrator

Use the following procedure to log in to the HP EWS as an administrator.

1. After you open the HP EWS, click the Log In link in the upper-right corner of the screen.

The Enter Network Password dialog box appears. The appearance of the login screen might vary,
depending on your operating system and browser.

2. Type admin for the user name, type your password, and then click OK.

To log off as an administrator

Use the following procedure to log off.

1. Click the Log Off link.

2. To complete the logoff, close the browser.

ENWW Opening the HP Embedded Web Server 3

CAUTION: If you do not close the browser, the connection to the product HP EWS continues to run

and could pose security risks.

Navigating through the HP Embedded Web Server

To navigate through the HP EWS screens, click one of the tabs (such as Information or Settings), and
then click one of the menus on the navigation bar that is located on the left side of the screen.

The following illustration and table provide information about the HP EWS screens.

NOTE: The appearance of the HP EWS screens might differ from the illustrations in this user guide,

depending on the product features and the settings that your IT administrator has established.

Figure 1-1 Sample HP EWS screen

User: admin

2

1

3

7

4

5

Log Off

6

NOTE: EWS user interface elements (buttons and text strings) appear in bolded text throughout this

document.

Table 1-1 HP Embedded Web Server

Callout HP EWS

screen feature

1 Product name View the product name.

2 Product TCP/IP

address

3 Tabs Information tab View information about the

4 Menus Different on each tab Click a tab to display the

Description More information

View the Internet protocol (IP) address for the
product.

product. You cannot
configure the product
using the screens on this
tab.

Settings tab Use the features on this

tab to configure the
product.

Networking tab View network status and

configure the network
settings.

menus.

Viewing product status from

See

●

the HP EWS Information screens
on page 7.

Configuring the product from

See

●

the Settings screens on page 25.

See

●

Managing network operation
from the Networking screens
on page 55.

4 Chapter 1 Overview ENWW

Table 1-1 HP Embedded Web Server (continued)

Callout HP EWS

screen feature

5 Other Links hp instant support Connect to a set of Web

6 Log In/Log Off Different for each

7 Screen Different for each

Description More information

resources that help solve
problems and describe the
additional services that
are available for your
HP product.

Shop for Supplies Use the Internet to order

Product Support Use product-specific help

Show Me How View step-by-step

type of user

menu item

genuine HP supplies for
your HP product.

from the HP Web site to
solve a problem.

instructions for performing
printer tasks and solving
problems.

Log in as an IT
administrator or service
provider.

Click a menu item to show
a screen.

Using the Other Links as a

See

●

resource on page 57.

hp instant support

See

●

on page 57.

See

●

●

●

●

Product Support on page 59.

My Service Provider and My

See

Service Contract on page 60.

Login and logoff on page 3.

See

See Viewing product status from

the HP EWS Information screens
on page 7.

Configuring the product from

See

●

the Settings screens on page 25.

Managing network operation

See

●

from the Networking screens
on page 55.

ENWW Navigating through the HP Embedded Web Server 5

6 Chapter 1 Overview ENWW

2 Viewing product status from the

HP EWS Information screens

The screens available from the Information tab are for informational purposes only; you cannot
configure the product from these screens. To configure the product through the HP EWS, see

Configuring the product from the Settings screens on page 25.

NOTE: Some products do not support all screens.

ENWW 7

Device Status

Use the Device Status screen to view the current status of the product. The following illustration and
table describe how to use this screen.

Figure 2-1 Device Status screen

1

3

Table 2-1 Device Status

2

4

5

6

7

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and

menus

2 Status Shows the device status (the same information that appears on the control-panel

3 Control-panel buttons Use these control-panel buttons just as you would at the product. To select which

4 Supplies Shows the percentage of life remaining for each supply.

5 Supplies Details Opens the Supplies Status screen, where you can view information about product

6 Media Shows the status and configuration information for the input trays and output bins.

7 Change Settings Opens the Other Settings screen, where you can change the paper-type settings.

For more information, see Navigating through the HP Embedded Web Server

on page 4.

display).

control-panel buttons appear on this screen, go to the Security screen on the
Settings tab.

supplies.

The media status is OK until the tray is completely empty. When the tray is empty,
the status is Empty.

8 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Configuration Page

Use the Configuration Page screen to view current product settings, help troubleshoot problems, and
verify the installation of optional accessories such as dual inline memory modules (DIMMs). The
following illustration and table describe how to use this screen.

Figure 2-2 Configuration Page screen (1 of 2)

1

2

3

4

5

6

ENWW Configuration Page 9

Figure 2-3 Configuration Page screen (2 of 2)

7

8

9

10

Table 2-2 Configuration Page

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web

Server on page 4.

2 Printer Information Lists the serial number, version numbers, and other information for the

3 Installed Personalities and

Options

4 Color Density Lists the cyan, magenta, yellow, and black (CMYK) values for highlights,

5 Color Themes Default (sRGB). This color theme provides good saturated business

device.

Lists:

Model and TCP/IP address for all network devices connected to the

●

product (Jetdirect or internal Jetdirect)

All of the printer languages that are installed (such as printer

●

command language [PCL] and PostScript® [PS])

Options that are installed in each DIMM slot and EIO slot

●

USB devices that can be connected to a printer used as a host USB

●

controller, such as mass storage devices, card swipes, or keypads

midtones, and shadows.

graphics and pictures on the same page.

Photo (sRGB). This color theme is designed just for printing photo’s to
produce the most photo realistic match to your screen.

Photo (Adobe RGB 1998).This color theme is designed for images that
have been captured using a high end digital camera that has been
configured to use the Adobe RGB 1998 color space.

10 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Table 2-2 Configuration Page (continued)

Callout Area on the screen Information or capability that the area provides

Vivid (sRGB).This color theme is specifically for printing saturated

business graphics that you would like to have some extra “punch”. The
colors may be too saturated for photo imagery.

None.This color theme provides the user with access to the entire
devices range of colors. It enables an advanced user to do their own
color management.

Default CMYK +.A color theme by HP for CMYK source content that is
designed to provide a reasonable color rendering if the specific origin
(SWOP, EuroScale or DIC) of the CMYK content is not known.

SWOP. A color theme specifically designed to render CMYK content
according to the SWOP standard (a CMYK press Specification for Web
Offset Printing used in the USA).

Euroscale. A color theme specifically designed to render CMYK content
according to the Euroscale standard (a CMYK press specification
commonly used in Europe).

DIC (Dainippon Ink and Chemicals). A color theme specifically
designed to render CMYK content according to the DIC standard (a
CMYK press specification commonly used in Japan).

6 Calibration Information Lists the last color-plane registration (CPR) page count, the last CPR

page-count date, the last page count (in engine cycles) for DMAX/
DHALF, and the last DMAX/DHALF page-count date.

Color plane registration occurs when new print cartridges are installed
to compensate for any slight variations that might occur in cartridge
circumference.

DMAX is a density calibration of each print cartridge color at 100%
coverage; DHALF is also a density calibration of each print cartridge
color, but as a halftone instead of a full color. During halftone printing,
the dots of toner are spread out, and coverage of the toner is less than
100%.

7 Memory Lists the memory information, PCL Driver Work Space (DWS), and

8 Event Log Lists the number of active entries in the Event Log, the 3 most recent

9 Security Lists the status of the control-panel lock, disk write-protect options, and

10 Paper Trays and Options Lists the size and type of media that is specified for each of the trays in

resource saving information.

entries, and the Event Log total capacity.

direct-connect (USB or parallel) ports.

You can change the status of the Direct Connect ports on the Security
screen under the Settings tab by selecting or clearing the Disable
Direct Ports check box.

the product. If a duplexing unit or any paper-handling accessories are
installed on the product, information about those devices is also listed
here.

ENWW Configuration Page 11

Supplies Status Page

The Supplies Status screen shows more detailed supplies information and provides part numbers for
genuine HP supplies. (It is helpful to have the part numbers available when ordering supplies.) The
following illustration and table describe how to use this screen.

Figure 2-4 Supplies Status Page screen

1

2

3

Table 2-3 Supplies Status Page

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web

Server on page 4.

2 Shop for Supplies link Use this feature to connect to a Web page that facilitates online ordering of

3 Supply Information If available, this lists the percent of life remaining and the estimated number

supplies from a reseller of your choice.

of pages remaining before the supply is empty; the total number of pages
that have been processed with the supply; the supply serial number and
HP part number; and an indication of whether or not the supply has reached
the low status.

12 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Table 2-3 Supplies Status Page (continued)

Callout Area on the screen Information or capability that the area provides

If the Override at Out option has been enabled at the product control panel,
a message appears, when the supply is exhausted, stating that the
cartridge was used with the override setting.

NOTE: If a previously used or moved supply is used, information about

the device might not be available. In addition, a warning message about
the risks associated with using previously used or moved supplies could
appear on the screen. No further information about the status of the supply
will be available.

ENWW Supplies Status Page 13

Event Log Page

The Event Log page screen shows the most recent product events, including jams, service errors, and
other printer errors. The following illustration and table describe how to use this screen.

Figure 2-5 Event Log Page screen

1

2

8

3

4 5 6 7

Table 2-4 Event Log Page

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server

2 Number Lists the order in which the errors occurred. The last error to occur has the

3 Date and Time Lists the date and time for each event logged.

4 Cycles Shows the number of engine cycles that the product had completed when the

5 Event Shows the internal event code for each event.

6 Firmware Displays the firmware version that was in place when the event occurred on

7 Description or Personality Shows a brief description of some events.

8 Product Support link Provides access to the HP support Web site for product-specific

on page 4.

highest number.

error occurred. The product completes one engine cycle for every Letter/A4­size page side that it prints or copies.

the printer.

troubleshooting information.

14 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Usage Page

The Usage Page screen gives a page count for each media size that has passed through the product,
as well as the number of duplexed pages. The total is calculated by multiplying the sum of the print count
values by the Units value.

The information on this screen can be used to determine how much toner or paper to keep on hand.
The following illustration and table describe how to use this screen.

Figure 2-6 Usage Page screen (1 of 3)

1

3

2

4

ENWW Usage Page 15

Figure 2-7 Usage Page screen (2 of 3)

5

16 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Figure 2-8 Usage Page screen (3 of 3)

Table 2-5 Usage Page

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web

Server on page 4.

2 Usage Totals (equivalent) Indicates the types of pages that have been printed, the number of single-

3 Units A unit is equal to a standard A4-size (letter-size) page. All other page sizes

4 Total Total page counts for all types of printed media.

5 Print Modes & Paper Path

Usage (actual)

sided pages that have been printed, the number of duplexed pages that
have been printed, and the total number of pages that have been printed.

are referenced in relation to this standard size. An A4-size (letter-size) page
printed on both sides counts as 2 units.

Indicates the different print modes that have been used for color and
monochrome (black-and-white) print jobs.

ENWW Usage Page 17

Diagnostics Page

The Diagnostics Page screen provides information about calibration, color density, and parameters.

Figure 2-9 Diagnostics Page screen

1

2

3

4

Table 2-6 Diagnostics Page

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and

menus

2 Calibration

Information

For more information, see Navigating through the HP Embedded Web Server

on page 4.

Lists the last color-plane registration (CPR) page count, the last CPR page-count date,
the last page count (in engine cycles) for DMAX/DHALF, and the last DMAX/DHALF
page-count date.

Color plane registration occurs when new print cartridges are installed to compensate
for any slight variations that might occur in cartridge circumference.

DMAX is a density calibration of each print cartridge color at 100% coverage; DHALF
is also a density calibration of each print cartridge color, but as a halftone instead of
a full color. During halftone printing, the dots of toner are spread out, and coverage of
the toner is less than 100%.

18 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Table 2-6 Diagnostics Page (continued)

Callout Area on the screen Information or capability that the area provides

3 Color Density Lists the cyan, magenta, yellow, and black (CMYK) values for highlights, midtones,

and shadows.

4 Parameters For color devices, specific engine settings related to the printing or

electrophotographic process are critical in identifying device status and function. The
electrophotographic parameters, which are used to detect, diagnose, and track print­quality defects, appear in a 272-cell binary array that contains the settings registered
by the device engine. These registers also appear at the bottom of the Diagnostics
Page screen.

ENWW Diagnostics Page 19

Device Information

The Device Information screen shows the following information:

Printer name

●

Printer location

●

Asset number

●

Company name

●

Contact person

●

Product name

●

Printer model

●

Printer serial number

●

The product name, printer model, and printer serial number are automatically generated. You can
configure the other information on this screen from the Device Information screen on the Settings tab.

Figure 2-10 Device Information screen

20 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Control Panel Snapshot

The Control Panel Snapshot screen shows the product control-panel display as if you were standing
at the product. Because this view shows the product status, it can help you troubleshoot problems with
the product.

NOTE: The appearance of the screen might vary, depending on your product.

Figure 2-11 Control Panel Snapshot screen

ENWW Control Panel Snapshot 21

Color Usage Job Log

NOTE: The Color Usage Job Log screen is available only if it has been configured to appear on the

Security screen under the Settings tab. Use the Security screen to disable the Color Usage Job
Log screen if you do not want it to appear for security reasons. For more information, see

on page 37.

Use the Color Usage Job Log to view usage details for the printer. The following illustration and table
describe how to use the Color Usage Job Log screen.

Figure 2-12 Color Usage Job Log screen

1

2

3

4

Security

5

Table 2-7 Color Usage Job Log

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and

menus

2 Printer Information Lists the serial number and name of the printer.

3 Usage Totals Summarizes usage totals for all jobs, mono sides, color sides, and total sheets.

4 Job Log Displays usage data for the selected page in the log. The Job Log empties when you

5 Clear Color Usage

Job Log

For more information, see Navigating through the HP Embedded Web Server

on page 4.

turn the product off.

If a hard disk is installed on your product, the Job Log shows a maximum of 7,400
jobs. If a hard disk is not installed on your product, the Job Log shows a maximum of
32 jobs.

Click Previous or Next to move through the log, or click the page number you wish
to see. The displayed data changes as you move through the log.

Click the Clear Job Log button to delete the contents of the Color Usage Job Log.

22 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

Print

NOTE: The Print screen (and the Print menu on the left) is available only if it has been configured to

appear on the Security screen under the Settings tab. Use the Security screen to disable the Print
screen if you do not want it to appear for security reasons. For more information, see

Security

on page 37.

Use the Print screen for print-ready files or to remotely update the product firmware.

Use the Print screen to print one file at a time from a product that supports the HP EWS. This feature
is especially useful for a mobile user, because you do not have to install the product's print driver to
print; you can print from anywhere at any time.

You can print all print-ready files, such as documents that have been generated by using a "print to file"
driver option. Print-ready files commonly have file name extensions such as PS (postscript), PDF (Adobe
Portable Document Format), and PRN (Windows print-ready File).

You can also use the Print screen to update your product firmware. This feature is especially useful
because you do not have to install additional software to update the product firmware. When updated
firmware files are available for your product, simply download them your product support Web site:

www.hp.com/go/cljcp3525_firmware

The following illustration and table describe how to use this screen.

Figure 2-13 Print screen

1

2

3

Table 2-8 Print page

Callout Area on screen Information or capability that the area provides

1 HP EWS tabs and

menus

2 Device Status Shows the device status (the same information that appears on the Device Status

3 Choose File Allows you to select a file for printing that is located on your laptop, computer, or a

For more information, see Navigating through the HP Embedded Web Server

on page 4.

screen and the control-panel display).

NOTE: The printer must have a Ready status in order to receive firmware updates

and print-ready files.

network file server.

ENWW Print 23

Printing a file or updating firmware from the Print screen

Use the following procedure to print a file or update product firmware from the Print screen.

1. Select a file that resides on your machine or on your network, and then click the button under

Option 1 to browse to a file that you want to print.

2. Click Apply.

24 Chapter 2 Viewing product status from the HP EWS Information screens ENWW

3 Configuring the product from the

Settings screens

Use the screens on the Settings tab to configure the product from your computer.

Configure Device

Use the Configure Device screen to print device information pages and remotely configure the device.

The menus on this screen are similar to the menus available at your device control panel. Some of the
device control-panel menus are not available from the HP EWS. See the documentation that came with
your device for more information about menus supported by your device.

The following illustration, table, and example procedure describe how to use this screen.

Figure 3-1 Configure Device screen

1

2

3

Table 3-1 Configure Device

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and

menus

For more information, see Navigating through the HP Embedded Web Server

on page 4.

ENWW Configure Device 25

Table 3-1 Configure Device (continued)

Callout Area on the screen Information or capability that the area provides

2

3

Select a Menu Show Me How menu See step-by-step instructions for performing printer

tasks.

Plus sign (

Information menu Print device information pages, which provide details

Paper Handling menu Set the type of media that is in each tray.

Configure Device menu Configure the device to affect the device behavior. For

DIAGNOSTICS menu Get information about the device that you can use to

)

Click the plus sign next to a menu, or click the menu, to see the submenus or
subentries.

about the device and its configuration.

example, you can configure device personality
settings from this menu, such as print-quality settings
or destination bins.

troubleshoot problems.

Using the menus on the Configure Device screen

The following procedure is provided only as an example. Similar procedures can be used to set other
menu items.

Follow these steps to print a configuration page (example procedure).

1. Click Information.

2. Select the check box for the information page that you want to view or print, and then click

Apply.

NOTE: Print drivers and software programs frequently override selections that are made on the Paper

Handling menu. For more information, see the user guide that came with your product. Any changes

are reflected on the Device Status screen, the Configuration Page screen, and the Paper Handling
menu.

26 Chapter 3 Configuring the product from the Settings screens ENWW

Tray Sizes/Types

Use the Tray Sizes/Types screen to assign paper sizes and paper types for each tray on the product.
The following illustration and table describe how to use this screen.

Figure 3-2 Tray Sizes/Types screen

1

2

Table 3-2 Tray Sizes/Types

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server

2 Tray Sizes and Tray

Types

on page 4.

Use these menus to select the default paper sizes and types for each tray on the
product.

ENWW Tray Sizes/Types 27

E-mail Server

Use the E-mail Server screen to configure e-mail settings for outgoing e-mail. Use the settings on this
screen to send and receive e-mail messages, including product alerts. The following illustration, table,
and procedures describe how to use this screen.

Figure 3-3 E-mail Server screen

1

Table 3-3 E-mail Server

Callout Area on the screen Information or capability that the area provides

2

3

4

1 HP EWS tabs and

menus

2 Outgoing e-mail Configure outgoing e-mail if you intend to use the Alerts or AutoSend features. For

3 Return E-mail

Address

4 Enable SMTP

Authentication

Configuring outgoing e-mail

You must configure outgoing e-mail if you intend to use the Alerts or AutoSend features.

1. Find the TCP/IP address or fully-qualified domain name of the simple mail transfer protocol (SMTP)

mail server on your network. The EWS uses the SMTP server TCP/IP address to relay e-mail
messages to other computers. The e-mail server address field also supports IPV6 addresses
(SMTP6).

NOTE: Your organization's network or e-mail administrator typically provides this information.

2. Select the Enable Outgoing E-mail check box.

3. Type the SMTP server TCP/IP address or the fully-qualified domain name found in step 1 in the

SMTP Server text box.

For more information, see Navigating through the HP Embedded Web Server

on page 4.

more information, see

This is the device's e-mail address that appears in device alerts. For more information,

Configuring the return e-mail address on page 29.

see

If your SMTP server requires authentication, type the credentials here.

Using the Alerts screen with a product on page 32.

4. Type the return e-mail address for the device (optional).

NOTE: For information about configuring the return e-mail address for the device, see

Configuring the return e-mail address on page 29.

28 Chapter 3 Configuring the product from the Settings screens ENWW

5. If the SMTP server requires authentication, select the Enable SMTP Authentication check box

and type the username and password (optional).

6. Click Apply to save the changes.

Configuring the return e-mail address

When you configure the return e-mail address on the E-mail Server page, you are configuring the
identity of the product. For example, if you type [e-mail] in the Return E-mail
Address field, all e-mails sent out by the product will come from

[e-mail]

In this example, the identity of the product is:

[e-mail]

ENWW E-mail Server 29

Alerts

From the Alerts screen, IT administrators can set up the product to send problem and status alerts to
anyone through e-mail messages. When this function is configured, alerts are automatically triggered
about supplies, paper-path status, and other service and advisory information. More than one individual
can receive alerts, with each person receiving only specific alerts. For example, an administrative
assistant might be responsible for ordering print cartridges or fixing jams and could receive advanced
warning when toner is low or a jam occurs. Similarly, the long-life supplies might be handled by an
external service provider who could receive alerts about performing product maintenance, loading the
front or rear stapler, and similar needs.

NOTE: With a permanent storage device installed, such as a hard disk, a user can create up to four

different destination lists, with up to 20 recipients on each list. (Without the permanent storage device,
a user can send alerts to only four e-mail addresses.)

By selecting the Select Control Panel Messages to Suppress option (available on the Alerts -

setup screen that appears when you press the New Destination List button), you can suppress the
Order Cartridge or Replace Cartridge supplies status messages on the control panel. The control

panel message is suppressed only when you select one or both of these alerts.

The following illustration, table, and procedures describe how to use this screen to edit, test, and delete
destinations and destination lists.

NOTE: In order for e-mail alerts to function, outgoing e-mail must be enabled. To enable outgoing e-

mail, see

Configuring outgoing e-mail on page 28.

Figure 3-4 Alerts screen

1

2

43 5

6

Table 3-4 Alerts

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and

menus

2 Destination list

summary

3 Edit Click this button to make changes to the destination or destination list.

For more information, see Navigating through the HP Embedded Web Server

on page 4.

Lists the current selections for each destination. The List Name field appears only if a
hard disk has been installed.

4 Test Click this button to send a test alert to the destination or destination list.

30 Chapter 3 Configuring the product from the Settings screens ENWW

Table 3-4 Alerts (continued)

Callout Area on the screen Information or capability that the area provides

5 Delete Click this button to delete the destination or destination list.

6 New Destination

List

Click this button to define the settings for a new destination list for alerts.

ENWW Alerts 31

Using the Alerts screen with a product

You can set up four different lists, with up to 20 recipients on each list.

The Alerts - setup screen that appears when you click either Edit or New Alert Destination looks
similar to the following illustration.

Figure 3-5 Alerts - setup screen (1 of 2)

To configure alerts

1. Do one of the following:

To create a new destination list, click New Alert Destination.

●

-Or-

To modify an existing destination list, click Edit next to the list that you want to modify.

●

The Alerts - setup screen appears.

2. Type a name in the List Name field, such as Service or Supplies.

32 Chapter 3 Configuring the product from the Settings screens ENWW

3. Type the e-mail addresses to designate the people who will receive alerts. In large environments,

system administrators can route e-mail addresses to list servers, URLs, and mobile devices for
expanded alerts. Add multiple destinations by separating each destination with a comma or
semicolon.

4. Select the check box for the alerts that you want sent with this destination list. (To see all of the

alerts that are available for the product, click Show All Alerts.)

5. Where applicable, set the threshold value for the individual alerts.

The threshold value for service alerts and for the paper-path alerts is a user-specified number of
minutes. This is the amount of time that an event will be ignored before an e-mail alert message
is sent. For example, you might want to set the threshold value for the Tray Open alert to 10 minutes
to allow someone to close the tray after loading the tray or clearing a jam.

6. Under Select Control Panel Messages to Suppress, select messages that you do not want to

appear on the product control panel. This step applies only to messages that were selected to be
received as alerts.

NOTE: If the browser does not accept JavaScript, the check box for message suppression is

always enabled. The check-box selection is validated by pressing the Apply button to submit the
page. If corresponding suppression alerts have not been selected, the Alerts - setup screen is
reloaded with a warning message. The message warns that you must first select the corresponding
alerts to suppress their appearance on the control panel.

7. Select the attachments to include with your e-mail alert messages. These attachments may include

the following pages. (Go to the Information tab to see examples of these pages.)

Supplies Status Page

●

Usage Page

●

Configuration Page

●

Event Log Page

●

XML Data

●

Select XML Data if one of the destinations you have chosen to receive alerts is an automated
computer system. Each item that you select will be attached to the e-mail. For example, if you
select Usage Page and Event Log Page, you will receive one e-mail message with two
attachments, one for each selection. If you also select the XML Data option, you will receive one
e-mail message with three attachments: one attachment for the Usage Page in HTML, one for the
Event Log Page in HTML, and a third consisting of instant support information in a text file
attachment that has an XML extension.

8. Click Apply to save the information.

9. Repeat steps 1 through 8 for each additional list or destination.

Use the following procedure to test the destination list configuration.

ENWW Alerts 33

To test the configuration of a destination list

1. Click the Test button next to the destination list that you want to test.

The following window appears.

Figure 3-6 Alerts - test screen

2. Select the destinations that you want to test.

3. The Return Address is the product's e-mail address. Type your e-mail address in the Return

Address box if you would like to receive messages about any errors that are generated from the

test alert (for example, to be notified of an incorrect destination address).

4. If applicable, type additional information that you would like to appear at the beginning of the e-

mail alert message in the Your Notes (optional) text field.

5. Click OK.

To delete destinations and destination lists

1. If you have multiple destinations configured, you can delete a destination or destination list by

clicking the Delete button next to the destination or destination list that you want to delete.

2. Click OK to confirm the deletion.

34 Chapter 3 Configuring the product from the Settings screens ENWW

AutoSend

Use the AutoSend screen to send product-configuration and supplies-usage information periodically to
e-mail destinations of your choice, such as service providers. This feature establishes a relationship
with Hewlett-Packard Company or another service provider to provide you with services that include,
but are not limited to, print-cartridge replacement, pay-per-page contracts, support agreements, and
usage tracking. A user can add up to twenty AutoSend destinations. The following illustration, table,
and procedure describe how to use this screen.

Figure 3-7 AutoSend screen

1

2

3

5

4

6

Table 3-5 AutoSend

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server

2 Enable AutoSend Select this check box to turn on the AutoSend feature.

3 Send every [interval] Select the interval at which you want the product to send the product configuration

4 E-Mail Destinations Save a list of up to 20 e-mail addresses to receive the product-configuration

5 Test Click this button to save your settings and to send the information immediately,

6 Send to HP Select this check box to send device configuration and supplies status information

on page 4.

and supplies usage information to the destinations that are configured in the E-
Mail Destinations field.

information. The first e-mail address can be no more than 50 characters long.

so that you can make sure that the recipient receives the messages.

to HP on a regular basis. The information will be sent to an HP e-mail address
(for example, [e-mail]) in a text-based file with an XML file extension.
This file will be created in English.

To view more information about how HP treats the information that is sent by
AutoSend, click Hewlett-Packard Online Privacy Statement.

ENWW AutoSend 35

To turn on the AutoSend feature

Use the following procedure to make the AutoSend feature available.

1. Make outgoing e-mail functions available by following the instructions that are listed in this chapter.

(For more information, see

2. Select the Enable AutoSend check box.

3. Click an option to specify the interval at which you want the product to send the product-

configuration and supplies-usage information to the e-mail recipients (determined in the next step),
and then type the number of days, weeks, months, or pages printed.

4. Configure up to 20 destinations using the format that appears on the screen.

5. To send device configuration and supplies status information to HP, select the Send to HP check

box.

6. Click Apply.

E-mail Server on page 28.)

36 Chapter 3 Configuring the product from the Settings screens ENWW

Security

The following illustration and table describe how to use the Security screen.

Figure 3-8 Security screen

1

2

3

4

5

Table 3-6 Security

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and

menus

2 HP Jetdirect

Security
Configuration
Wizard button

3 Configure Security

Settings button

4 Hard Drive and

Mass Storage
Security Settings

button

For more information, see Navigating through the HP Embedded Web Server

on page 4.

The HP Jetdirect Security Configuration Wizard button allows you to configure
security settings for the device's HP Jetdirect print server.

The Configure Device Security Settings button allows you to configure
administrative passwords, Embedded Web Server options and other security settings.

The Perform Secure Storage Erase button allows you to perform disk wipes that will
remove all data that has been stored on any mass storage unit attached to the device.

NOTE: The settings for the type of Secure Storage Erase to be performed can be

configured in the File Erase Mode section of the device's security settings page.

NOTE: The device's file system password must be set before a Secure Storage

Erase operation can be performed. The file system password can be set in the File
System Password section of the device's security settings page. See

Security Settings on page 38.

NOTE: This button does not appear if the device does not have a mass storage

device installed.

Configure

ENWW Security 37

Table 3-6 Security (continued)

Callout Area on the screen Information or capability that the area provides

NOTE: Click Apply Automatic Encryption Setting to enable encryption for an HP

Secure Hard Drive hard drive.

5 Status of Security

Settings

Configure Security Settings

Use the Configure Security Settings screen to set the desired levels of security. The following
illustration and table describe how to use this screen.

Figure 3-9 Configure Security Settings screen (1 of 2)

1

2

3

This section presents a summary of the current security settings on the device. These
settings can be modified by clicking on the Configure Security Settings button.

4

38 Chapter 3 Configuring the product from the Settings screens ENWW

Figure 3-10 Configure Security Settings screen (2 of 2)

5

6

7

8

Table 3-7 Configure Security Settings

Callout Area on the screen Information or capability that the area provides

1 Device Password Use this feature to set your password using a maximum of 16 characters. The device

2 PJL Password PJL (Printer Job Language) is a command language that enables some features of the

password allows you to control who can access and change device settings.

To assign or change the device password:

1. If the device currently has a password assigned, type the current device password

in the Old Password text box.

2. Leave the New Password and Verify Password text boxes blank.

3. Type the same device password in the Verify Password text box.

4. Click Apply at the bottom of the page.

5. An authorization dialog box appears. Use the new password to re-authenticate

to the device.

To disable the device password:

1. Type the current device password in the Old Password text box.

2. Leave the New Password and Verify Password text boxes blank.

3. Click Apply at the bottom of the page.

4. An authorization dialog box appears. Use the new password to re-authenticate

to the device.

printer such as banner pages. Setting the PJL Password locks access to these PJL
features.

Set the PJL Password so that only authorized users can access PJL enabled features.
The PJL Password can be any number between 1 and 2147483647.

ENWW Security 39

Table 3-7 Configure Security Settings (continued)

Callout Area on the screen Information or capability that the area provides

3 File System

Password

4 File System

Access Settings

5 Control Panel

Access Lock

Use this feature to prevent unauthorized users from changing any file system
configuration options and from performing a secure storage erase operation.

The File System Password must be set to perform a secure storage erase operation
and to configure the secure file erase modes and the file system external access. The
File System Password can be up to 8 characters long.

Use this feature to select which subsystems or embedded printer languages have
access to the device file systems.

NOTE: The File System Password must be configured before these settings can

be modified.

Use this feature to lock the device control panel, preventing unauthorized users from
accessing it and changing the device settings. Users can still read the settings on the
printer’s control panel.

The following options are available.

Unlock menu. Allows full control panel access.

●

Minimum Menu Lock. Locks out the RESETS MENU, CONFIGURATION

●

MENU, and the I/O MENU.

Moderate Menu Lock. Locks out the menus locked by the Minimum Menu

●

Lock, plus the PRINT QUALITY MENU and the PAPER HANDLING MENU.

Intermediate Menu Lock. All items in the following menus are locked out:

●

PAPER HANDLING MENU

◦

6 Embedded Web

Server Options

7 Options for

Services

CONFIGURE DEVICE MENU

◦

DIAGNOSTICS MENU

◦

SERVICE MENU

◦

NOTE: Intermediate Menu Lock is a stand-alone menu. It does not build on

other menus.

Maximum Menu Lock. Locks out the menus locked by Minimum Menu Lock

●

and Moderate Menu Lock, plus the PRINTING MENU, INFORMATION MENU,
and the Job Cancel key.

NOTE: If the menu item is locked, any attempt mader to change a variable from the

front panel will generate a warning on the control panel display indicating that the
control panel menus are locked.

Use this feature to display or hide Embedded Web Server pages as well as to enable
or disable some capabilities of the device.

Use this feature to enable services for the printer:

Remote Firmware Upgrade. Allows you to enable or disable upgrades to the

●

device firmware.

Service Loading. Allows you to enable or disable the ability for third-party

●

applications to load custom services on the device.

Job Retention. Allows you to enable or disable Job Retention capabilities (Job

●

Hold, Proof, Store, and PIN Printing).

8 Direct Ports (USB/

IEEE 1284)

Use this feature to force users to communicate with the device over a network. Setting
this option allows more control of device usage by enforcing network defined
permissions.

40 Chapter 3 Configuring the product from the Settings screens ENWW

Table 3-7 Configure Security Settings (continued)

Callout Area on the screen Information or capability that the area provides

When this setting is applied, the device turns off and then back on to disable the direct
port.

HP Jetdirect Security Configuration Wizard

Use the HP Jetdirect Security Configuration Wizard to HP Jetdirect print server management.

HP Web Jetadmin is a powerful web-based software utility for installing, configuring, and managing
network-connected devices. Since it can install and configure devices, it must be able to secure itself
against unwanted access. Not only can it secure itself against unwanted users, it can also secure the
devices it manages against unwanted access. Securing devices is important for the following reasons:

Reduce printer down time

●

Reduce help desk calls

●

Minimize troubleshooting visits

●

Minimize consumable usage

●

NOTE: If you use HP Web Jetadmin to configure your printer, HP recommends that you configure

HP Jetdirect security settings with HP Web Jetadmin.

As HP Jetdirect firmware is enhanced or revised, performance and security issues are addressed.
Always keep the firmware on the printer at the latest revision level to ensure maximum security. HP Web
Jetadmin provides the ability to upgrade HP Jetdirect firmware either individually or in batches.

The following illustration describes how to use this screen.

Figure 3-11 HP Jetdirect Security Configuration Wizard

ENWW Security 41

Edit Other Links

Use the Edit Other Links screen to add or customize up to five links to the Web sites of your choice
(see the following note). These links appear throughout the HP EWS screens in the Other Links box
beneath the left navigational bar. Four permanent links (hp instant support, Shop for Supplies,
Product Support, and Show Me How) have already been established. The following illustration, table,
and procedures describe how to use this screen.

NOTE: With a permanent storage device installed, you can add up to five additional links; without the

extra storage, you can add one additional link.

Figure 3-12 Edit Other Links screen

1

2

3

4

Table 3-8 Edit Other Links

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and

menus

2 Add Link Add a user-defined link.

3 User-defined Links Lists the user-defined links that have been added. Use this area to delete links.

4 Other Links hp instant support

For more information, see Navigating through the HP Embedded Web Server

on page 4.

Connect to Web resources that help you to solve
specific problems and determine what additional
services are available for your product. (Detailed
information, including serial number, error
conditions, and status, is forwarded to
HP Customer Care. Hewlett-Packard Company
treats this information as confidential.)

Shop for Supplies Connect to a Web page that facilitates online

ordering of supplies from a reseller of your
choice.

Product Support Gain access to specific product help from the

HP Web site.

Show Me How View step-by-step instructions for performing

printer tasks.

My Service Provider Connect to the home page of your service

provider. This link appears only if the service
provider has configured it.

My Service Contract Connect to a page that shows the terms and

limits of your service contract. This link appears
only if the service provider has configured it.

42 Chapter 3 Configuring the product from the Settings screens ENWW

Adding a link

Use this procedure to add a link.

1. Under Add Link, type the URL and the name of the link as you would like it to appear in the

HP EWS.

2. Click Add Link.

Removing a link

Use this procedure to remove a link.

1. Under User-defined Links, select the link or links that you would like to remove.

2. Click Remove Selected Link.

ENWW Edit Other Links 43

Device Information

Use the Device Information screen to provide a name of your choice for the device, assign an asset
number, and configure the company name, the person to contact about the device, and the physical
location of the device. The device name, device model, and serial number are also available on this
screen.

Figure 3-13 Device Information screen

NOTE: If you make any changes on the Device Information screen, click Apply to save the changes.

The information that is typed here appears on the Device Information screen that can be opened from
the Information tab. It also appears in e-mail messages that are sent from the product. This might be
useful if you need to locate the product to replace supplies or fix a problem.

44 Chapter 3 Configuring the product from the Settings screens ENWW

Language

Use the Language screen to select the language in which the HP EWS screens appear. The following
illustration and table describe how to use this screen.

Figure 3-14 Language screen

CAUTION: Selecting View Pages in Device Language or Select a Language changes the language

for everyone who uses the HP EWS.

Table 3-9 Language

Callout Area on the screen Information or capability that the area provides

1

2
3
4

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server

2 View Pages in Browser

Language

(this is the default)

3 View Pages in Printer

Language

4 Select a Language Select the language for the HP EWS screens from the drop-down menu.

on page 4.

Use this feature to detect which language is selected for your Web browser.
The HP EWS screens appear in the same language.

Use this feature to detect which language is selected for the device control
panel. The HP EWS screens appear in the same language.

NOTE: The Asian languages supported by EWS only will be displayed

correctly if the OS has those languages previously installed and configured.

NOTE: The default language is the language that the Web browser is currently using. If your browser

and control panel both use a language that is not available for the HP EWS, English is selected as the
default. If you make any changes on the Language screen, click Apply to save your changes.

ENWW Language 45

Date & Time

Use the Date & Time screen to update the product time. The following illustration and table describe
how to use this screen.

Figure 3-15 Date & Time screen

1

Table 3-10 Date & Time

Callout Area on the screen Information or capability that the area provides

2

3

4

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server

on page 4.

2 Current Date and Current Time Shows the product date and time when the EWS was opened. If either is

incorrect, an IT administrator can change the information at the product
control panel or through this HP EWS page.

3 Advanced Click this button to open a screen where you can edit advanced Date &

4 NTS Settings Click this button to configure a network time server.

Time settings.

46 Chapter 3 Configuring the product from the Settings screens ENWW

Date & Time - Advanced

Use the Date & Time - Advanced screen to select the time zone (under Time Zone), Daylight Savings
time settings (under Daylight Savings Time Settings), and formats you prefer for displaying the date
(under Date Format) and time (under Time Format). The following illustration shows the Date & Time

- Advanced screen.

Figure 3-16 Date/Time Format screen

ENWW Date & Time 47

Date & Time - NTS Settings

Use the Date & Time - NTS Settings screen to synchronize the HP EWS with a network time server.
The following illustration shows the screen.

Figure 3-17 Date & Time - NTS Settings screen

To configure a network time server to correct the product clock drift, use the following procedure.

NOTE: This process keeps the clock from drifting (losing or gaining time), but does not synchronize

the clock with the network time server clock.

1. Type the TCP/IP address or host name of a network time server in the Network Time Server

Address field. This is the network time server the HP EWS will use for synchronization.

2. In the Synchronize Time with Server every field, type the interval you want the synchronization

to occur.

3. In the Local Port to Receive Time from Server field, type the number of the appropriate port.

4. Click Synchronize Now to synchronize immediately. If you do not click Synchronize Now the

clock will synchronize at the next scheduled time.

48 Chapter 3 Configuring the product from the Settings screens ENWW

Sleep Schedule

An IT administrator can use the Sleep Schedule screen to configure a wake time and a sleep time for
each day.. For example, the product can be set to wake up at 07:30, so the product has finished
initializing and calibrating and is ready to use by 08:00. The administrator sets only one wakeup setting
per day; however, each day can have a different wakeup setting. Additionally, to save energy, the sleep
delay can be set to turn the product off after a specific period of inactivity.

Figure 3-18 Sleep Schedule screen

1

2

3

Table 3-11 Sleep Schedule

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server

2 Wake Time Select one or more days on which to use the wakeup setting, and then set the time

3 Sleep Time Select one or more days on which to use the Sleep Time setting, and then set the

on page 4.

the product is turned on each day.

time the product is set to sleep each day.

ENWW Sleep Schedule 49

Restrict Color

Use the Restrict Color screen to restrict color printing. You can restrict color printing for all users or for
specific users or specific applications. The following illustration and table describe how to use this
screen.

Figure 3-19 Restrict Color screen

1

2

3

4

5

6

7

8

Table 3-12 Restrict Color

Callout Area on the screen Information or capability that the area provides

1 HP EWS tabs and menus For more information, see Navigating through the HP Embedded Web Server

on page 4.

2 Restrict Color Use Select whether to print all color jobs in color, print all color jobs in black, or allow

3 Show on Device

Control Panel

printing in color according to custom permission settings. To assign custom
permissions settings, you must select COLOR IF ALLOWED.

Select this option to enable color restriction features from the printer control panel.

50 Chapter 3 Configuring the product from the Settings screens ENWW

Table 3-12 Restrict Color (continued)

Callout Area on the screen Information or capability that the area provides

4 Default User

Permission

5 User Permission list Assign color printing permissions to users in the list. To add users to the list;

6 Default Application

Permission

7 Application

Permission list

Select the default color print setting for users who are not in the User Permission
list.

1. Click Add.

2. Type the new system user name in the System User Name field.

3. Click Save.

To change permissions;

1. Select the system user name.

2. Click Edit.

3. Change the values of the System User Name or Permission fields.

To delete a user from the list;

1. Select the system user name to delete.

2. Click Delete.

NOTE: Avoid spaces in system user names.

Select the default color printing settings for applications that are not listed in the
Application Permission list.

Assign color printing permissions to applications in the list. To add applications to
the list;

1. Click Add.

2. Type the new Technical Application Name in the Technical Application

Name field.

3. Click Save.

To change permissions;

1. Select the Technical Application Name.

2. Click Edit.

3. Change the values of the Technical Application Name or Permission fields.

To delete a Technical Application Name from the list;

1. Select the Technical Application Name to delete.

2. Click Delete.

8 Color Usage Job Log Click the link to view names of applications and users that have printed to this

device.

ENWW Restrict Color 51

Using the Restrict Color screen with a product

You can restrict color usage for individuals or for specific applications.

Clicking the COLOR IF ALLOWED option on the Restrict Color page enables the User Permission
and Application Permission features of the screen, as shown in the following illustration.

Figure 3-20 Restrict Color screen -COLOR IF ALLOWED option

1

2

3

4

5

6

7

8

Table 3-13 Restrict Color – COLOR IF ALLOWED

Callout Area on the screen Information or capability that the area provides

1 COLOR IF ALLOWED Select this option to enable the User Permission and Application Permission

features.

2 Default User

Permission

3 System User Name Type the System User Name in this field.

Select the default color setting for users not defined in the User Permission list.

52 Chapter 3 Configuring the product from the Settings screens ENWW

Table 3-13 Restrict Color – COLOR IF ALLOWED (continued)

Callout Area on the screen Information or capability that the area provides

4 Permission Select the permission level for color use for the user listed in the System User

Name field.

5 User Permission list Select names from this list, then use the command buttons to Add, Edit, Delete,

6 Color Usage Job Log Click this link for a list of System User Names that have printed to the product.

7 Application

Permission

8 OK Click this button to save your changes.

Save, or Cancel permissions for each user.

Use the controls in this area to set color permissions for the applications on the
system.

To set System User or Technical Application permissions

1. Click Add.

2. Click the System User Name field or the Technical Application Name field and type the user

name or application name.

NOTE: Click the Color Usage Job Log link to see a list of users or applications to see a list of

the users and applications that have printed to the product.

3. Select a permission level from the Permission drop-down menu.

4. Click Save to add the user name or application name to the list.

NOTE: To edit or delete a user or application from the list, click the user name or application

name on the list, and then click Edit or Delete.

ENWW Restrict Color 53

54 Chapter 3 Configuring the product from the Settings screens ENWW

4 Managing network operation from the

Networking screens

Overview

Use the Networking screens to configure and manage your product on your network. The appearance
and features of the screens available from the Networking tab differ, depending on the model and
version of your HP Jetdirect print server. The following screen is similar to what you might see when
you click Networking. From the left navigational bar, click the Networking menu for the screen that
you want to view.

Figure 4-1 Network Settings screen

1

2

Table 4-1 Network Settings

Callout Area on screen Information or capability that the area provides

1 HP EWS tabs and

menus

2 Select Language Select the language for the Networking tab. The list of languages that are available

3 Help Click ? for more information about the options on the Networking tab.

For more information, see Navigating through the HP Embedded Web Server

on page 4.

in the Networking tab is not identical to the list of languages that are available in
the Settings tab.

3

ENWW Overview 55

Depending on your HP Jetdirect print server model and operating version, the following are some tasks
that you can perform from the Networking screens:

Change network configuration settings for various types of network connections

●

Turn on or turn off printing protocols

●

Set up a support contact and support URLs

●

Set a password to control access to the product and network configuration settings. This password

●

is synchronized with the password that you set on the General Security screen under the
Settings tab, so you may set or reset it from either screen.

Configure the security of your product through the use of passwords, access lists, and management

●

protocols

View general network status information, including network statistics that are stored on the print

●

server, for network troubleshooting or optimization

View protocol information for all supported network connections

●

Open the HP Jetdirect Configuration page

●

Set the frequency at which the HP EWS checks the network status

●

For more information about the Networking screens, see the following sources:

Help. On each Networking screen, a ? in the upper-right corner of the screen provides a

●

description of the networking features. Also, from the Help screen you can gain access to additional
help from the HP Web site.

HP Jetdirect Administrator's Guide. This guide is normally available on the software CD that

●

came with your product and can be downloaded from the hp.com support pages for your product
available on the following Web sites.

56 Chapter 4 Managing network operation from the Networking screens ENWW

5 Using the Other Links as a resource

The Other Links box contains four permanent links that provide quick access to product-specific
information, such as interactive troubleshooting and ordering information for genuine HP supplies.

Figure 5-1 Other Links screen

NOTE: You can use the Edit Other Links screen on the Settings tab to add up to five customized

links to the Web sites of your choice. These links appear throughout the EWS screens, in the Other
Links box beneath the left navigational bar. For more information, see

The following sections describe each of the links that appear by default in the Other Links box.

hp instant support

Hewlett-Packard Company offers hp instant support, an Internet-based support system that collects
diagnostic information from your product and matches it with the HP information database. At hp instant

support, you can find intelligent solutions that help you resolve problems quickly and easily.

How hp instant support works

Information is gathered from your product and securely transmitted to Hewlett-Packard Company when
you click hp instant support. The hp instant support Web site reads the product data to analyze the
product's current status. The Web site creates a customized Web page that appears in the browser
window and contains easy-to-follow text and visual aids. The hp instant support Web site also directs
you to additional services that are available for your product.

Edit Other Links on page 42.

ENWW hp instant support 57

Before any of the product data is sent to Hewlett-Packard for analysis, you can view all of the information
(for example, the serial number, error conditions, and product status) that will be forwarded. Hewlett­Packard treats this information as confidential.

Information you can get from hp instant support

The hp instant support Web site provides these tools for troubleshooting and for maintenance:

Firmware and software updates.

●

Troubleshooting for recent events that are listed on the Event Log Page. For example, the product

●

might show a jam as the most recent event listed in the Event Log. The hp instant support Web
site detects the event and provides troubleshooting information for the jam.

Support packs.

●

Product documentation, such as user guides and getting started guides.

●

Shop for Supplies

The Shop for Supplies link connects you to a Web page that facilitates your online ordering of supplies
from a reseller of your choice. The supplies that you need are preselected. You can change quantities
or select additional items. Your items are added to the shopping cart, ready for checkout, ensuring that
the correct supplies are ordered through your selected reseller.

58 Chapter 5 Using the Other Links as a resource ENWW

Product Support

The Product Support link connects you to a Web page that brings together a comprehensive menu of
support resources that business people need. From this Web page, you can accomplish these tasks
and more:

Find a list of HP products at one site: computers, workstations, servers, storage devices, printer,

●

scanners, digital imaging, and mobile devices.

Obtain technical support. You can solve a problem; find information to set up, install, and configure

●

your product; discover and use a product; maintain your product; upgrade and migrate your product
software and driver; and recycle products or dispose of them correctly.

Gain access to self-solve resources such as FAQs, user documentation, features and

●

specifications, and product-compatibility information.

Collaborate with HP and with your peers through discussion groups, e-mail support, and phone

●

support.

Use task-based navigation to identify the task area that you want to work on and quickly discover

●

related topics and tools.

In addition, you can find these features: hot topics, a subscription center, product rebate offers and other
announcements, and training and education opportunities.

ENWW Product Support 59

Show Me How

Clicking the Show Me How link connects to a Web page that provides step-by-step instructions for
performing specific tasks. The following information is available:

Clear jams

●

Load trays

●

Load special media

●

Print both sides

●

Supported paper

●

More Help

●

If the computer has Internet access, select any of these items and click Go! to open the corresponding
HP Web page.

My Service Provider and My Service Contract

The My Service Provider and the My Service Contract links appear only if they have been created
(and perhaps renamed) by the service provider in the Other Links screen on the Settings tab. The link
can then be clicked by any user to get information about the service provider and the service contract.
The information, which can be up to 50 characters long, is stored in the permanent storage of the product.

60 Chapter 5 Using the Other Links as a resource ENWW

Index

A

accessing the HP Embedded Web

Server 3
accessories, verifying installed 9
administrators

alerts, setting up 30
logging off 3
logging on 3
wake time settings 49

alerts

configuring 32
deleting destination lists 34
e-mail configuration 28
features 30

testing destination lists 34
asset number 20
AutoSend 35

B

browsers

closing after logging off 3

defined 1

supported 2
buttons, control panel 8

C

Cancel Job button 37
cartridges

AutoSend feature 35

ordering 42, 58

status 8, 12

usage information 15
clock drift correction 48
clock settings 46
Configuration Page screen 9
Configure Device menu 26
Configure Device screen 25
Configure Security Settings

screen 38

consumables. See supplies

control panel

buttons 8
language 45
menus 25

viewing 21
Control Panel screen 21
counts, page 15
customer support

instant 42, 57

product 42, 59

D

Date & Time screen 46
Date/Time Format, setting 47
destination lists

creating 32

deleting 34

testing 34
Device Information screen 20,

44
device location 20
Device Status screen 8
devices, defined 1
Diagnostics menu 26
DIMMs, verifying installed 9

E

e-mail

alerts 30
AutoSend 35
outgoing, configuring 28
return address, configuring 29
server settings 28

support 42, 59
E-mail Server screen 28
Edit Other Links screen 42, 57
embedded Web server

defined 1

features 1

error messages

Event Log Page 14
Event Log Page 14
Explorer, versions supported 2

F

FAQs 42, 59
features 1
Firefox, versions supported 2
firewalls 3
firmware, updating 23

G

General security

settings, general 37
General Security screen 37
group product management 2

H

help

instant support 42, 57

product support 42, 59
HP Embedded Web Server

defined 1

features 1
hp instant support 42, 57
HP Jetdirect print server 56
HP Jetdirect Security Configuration

Wizard screen 41

HP Web Jetadmin 2

I

Information menu 26
Information tab

navigating 4

password protection 3

status screens 7
ink cartridge. See print cartridges
Installed Personalities and

Options 10

ENWW Index 61

Internet Explorer, versions

supported 2

IT administrators

alerts, setting up 30
logging off 3
logging on 3
wake time settings 49

J

Jetadmin, HP Web 2
Jetdirect print server 56

K

keys, control panel 8
Konqueror, versions supported 2

L

Language screen 45
languages, printer 10
links 42, 57
logging off 3
logging on

password settings 37
procedures 3

logs

event 14

M

media

status 8
tray settings 11, 26

Usage Page 15
memory, verifying installed 9
menus

control panel 25

HP Embedded Web Server 4

navigating 26
messages, error

Evnet Log Page 14
Microsoft Internet Explorer,

versions supported 2
mobile devices, printing from 23
model number 20
Mozilla Firefox, versions

supported 2
My Service Contract link 42, 60
My Service Provider link 42, 60

N

navigating 4, 26

Netscape Navigator, versions

supported 2
Networking screens 55
Networking tab 4
networks

configuring 55
types supported 2
Web Jetadmin 2

O

ON/OFF schedule 49
online help

instant support 42, 57
product support 42, 59

opening the HP Embedded Web

Server 3
Opera, versions supported 2
ordering supplies 42, 58
Other Links area 42, 57
outgoing mail configuration 28

P

page counts 15
paper

status 8
tray settings 11, 26

Usage Page 15
Paper Handling menu 26
passwords 3, 37
PDF files, printing 23
personalities 10
phone support 42, 59
plus sign, menus 26
power, setting wake time 49
print cartridges

AutoSend feature 35

ordering 42, 58

status 8, 12

usage information 15
Print screen 23
print server, HP Jetdirect 56
printer languages 10
printing files 23, 24
PRN files 23
product support 42, 59
products, defined 1
PS files, printing 23

R

recycle supplies 42, 59
remote configuration 25

remote firmware updates 23
return e-mail address 29

S

Safari, versions supported 2
Security 38, 41
security

status 11
serial number 20
server, HP Jetdirect 56
service contracts 42
service providers

alerts, setting up 30

links to 42

logging off 3

logging on as 3
Settings 38
Settings tab 4, 25
Shop for Supplies link 42, 58
shutdown, setting wake time 49
status

alerts 30

device 8

network 55

supplies 8, 12
supplies

AutoSend feature 35

ordering 42, 58

status 8

status page 12

usage information 15
Supplies Status Page screen 12
support

instant 42, 57

product 42, 59
system requirements 2

T

TCP/IP address

e-mail configuration 28

locating 3, 20
TCP/IP-based network 2
technical support

instant 42, 57

product 42, 59
text files, printing 23
time settings 46
toner cartridge. See print cartridges

62 Index ENWW

Tray

Size settings 27

Type settings 27
Tray Sizes/Types screen 27
trays

accessory information 11

media status 8

settings 26

Usage Page 15
troubleshooting

Configuration Page screen 9

Event Log Page 14

instant support 42, 57

product support 42, 59

U

updating firmware 23
usage information, AutoSend 35
Usage Page 15
user name 37

W

Wake Time screen 49
Web browsers

closing after logging off 3

defined 1

supported 2
Web Jetadmin 2
Web server, embedded

defined 1

features 1
Web sites

firmware updates 23

instant support 42, 57

product support 42, 59

ENWW Index 63

64 Index ENWW

© 2008 Hewlett-Packard Development Company, L.P.

www.hp.com