HP Color LaserJet 8550, Color LaserJet 8550DN, Color LaserJet 8550GN, Color LaserJet 8550MFP, Color LaserJet 8550N User Guide

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8550, 8550N, 8550DN, 8550GN, 8550MFP Printer

User Guide

English

HP Color LaserJet 8550, 8550N, 8550DN, 8550GN, 8550MFP Printer

User Guide

Use of this electronic document indicates that you accept the Terms of Use.

2000 Hewlett-Packard Company

A user of an HP Color LaserJet 8550 printer is granted a license to: a) print hard copies of this HP Color LaserJet 8550 printer user guide for PERSONAL, INTERNAL or COMPANY use subject to the restriction not to sell, re-sell or otherwise distribute the hard copies; and b) place an electronic copy of this HP Color LaserJet 8550 printer user guide on a network server provided access to the electronic copy is limited to PERSONAL, INTERNAL users of the HP Color LaserJet 8550 printer.

Part number: C7096-online

Edition 3, 4/2009

rranty

The information contained in this document is subject to change without notice.

Hewlett-Packard makes no warranty of any kind with respect to this information. HEWLETT-PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Hewlett-Packard shall not be liable for any dire ct, indirect, incidental, consequential, or other damage alleged in connection with the furnishing or use of this information.

Trademark Credits

Adobe

™ and

PostScript

™ are trademarks of Adobe Systems Incorporated which may be registered in certain jurisdictions.

Arial

and

Times New Roman

are U.S. registered trademarks of the Monotype Corporation.

CompuServe

™ is a U.S.

trademark of CompuServe, Inc.

dBASE

is a U.S. registered trademark of Borland International, Inc.

NERGY STAR

is a U.S. registered service mark of the United States Environmental Protection Agency.

HP-UX 9.* and 10.0 for HP 9000 Series 700 and 800 computers are X/Open Company UNIX 93 branded products.

Lotus

1-2-3

Symphony

and

are U.S. registered

Lotus

trademarks of Lotus Development Corporation.

Microsoft Windows MS-DOS

Windows

Windows NT

are U.S. registered

, and

trademarks of Microsoft Corporation.

PANTONE

* is Pantone, Inc.s check-standard trademark for color.

TrueType

™ is a U.S. trademark

of Apple Computer, Inc.

UNIX

is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Limited.

All other products mentioned herein may be trademarks of their respective companies.

HP Customer Care

Thank you for your purchase. Along with your product, you receive a variety of support services from Hewlett-Packard and our support partners. These services are designed to give you the results you need, quickly and professionally.

Online Services:

For 24 hour access to information over your modem, we suggest these services:

World Wide Web

Printer drivers, updated HP printer software, plus product and support information may be obtained from the following URLs:

in the U.S. http://www.hp.com in Europe http://www2.hp.com

Printer drivers may be obtained from the following sites: in Japan ftp://www.jpn.hp.com/drivers/

in Korea http://www.hp.co.kr in Taiwan http://www.hp.com.tw or the local driver website http://www.dds.com.tw

America Online

America Online/Bertelsmann is available in the U.S., France, Germany, and U.K. Printer drivers, updated HP printer software, and support documentation to help answer your questions about HP products are available. Use Keyword HP to start your tour or call 1 800-827-6364 preferred customer # 1118 to subscribe. In Europe, call the appropriate number below:

Austria 0222 58 58 485 France ++353 1 704 90 00 Germany 0180 531 31 64 Switzerland 0848 80 10 11 United Kingdom 0800 279 1234

CompuServe

Printer drivers, updated HP printer software, and interactive sharing of technical information with other members is available on CompuServe’s “HP User’s forums” (GO HP), or call 1 800-524-3388 and ask for representative #51 to subscribe. (CompuServe is also available in the U.K., France, Belgium, Switzerland, Germany, and Austria.)

Obtaining software utilities and electronic information:

For U.S. and Canada:

Phone:

(661) 257-5565

Fax:

(661) 257-6995

Mail:

Hewlett-Packard P.O. Box 907 Santa Clarita, CA 91380-9007 U.S.A.

For Asia-Pacific Countries/Regions:

Contact Fulfill Plus at (65) 740-4477 (Hong Kong SAR, Indonesia, Philippines, Malaysia, or Singapore). For Korea, call (82) (2) 3270-0805 or (82) (2) 3270-0893.

For Australia, New Zealand, and India:

For Australia and New Zealand, call (61) (2) 565-6099. For India, call (91) (11) 682-6035.

For European English:

For U.K., call (44) (142) 986-5511. For Ireland and outside U.K., call (44) (142) 986-5511.

HP direct ordering for accessories or supplies:

Call (800) 538-8787 (U.S.) or (800) 387-3154 (Canada).

HP Support Assistant compact disc:

This support tool offers a comprehensive online information system designed to provide technical and product information on HP products. To subscribe to this quarterly service in the U.S. or Canada, call (800) 457-1762. In Hong Kong SAR, Indonesia, Philippines, Malaysia, or Singapore, call Fulfill Plus at (65) 740-4477.

HP Service Information:

To locate HP-Authorized Dealers, call (800) 243-9816 (U.S.) or (800) 387-3867 (Canada).

HP Service Agreements:

Call (800) 835-4747 (U.S.) or (800) 268-1221 (Canada). Extended Service (800) 446-0522.

HP FIRST:

HP FIRST Fax will deliver detailed troubleshooting information on common software and troubleshooting tips for your HP product. Call from any touch tone phone and request up to three documents per call. These documents will be sent to the fax of your choice.

North and Latin America

Outside the U.S. and Canada (208) 344-4809 U.S. and Canada (800) 333-1917

Asia-Pacific Countries/Regions

Australia 61 (0)3 9272 2627 China 86 (0)10 6505 5280 Hong Kong SAR 85 (0)2 2506 2422 India 91 (0)11 682 6031 Indonesia 21 (0)352 2044 Japan 81 (0)3 3335 8622 Korea 82 (0)02 769 0543 Malaysia 03 (0)298 2478 New Zealand 64 (0)09 356 6642 Philippines 65 (0)275 7251 Singapore 65 (0)275 7251 Thailand 66 (0)02 661 3511

Customer support options worldwide

Customer Support and Product Repair Assistance for the U.S. and Canada

Call (208) 323-2551 Monday through F riday from 6 am to 6 pm free of charge during the warranty period. However, your standard long-distance phone charges still apply. Have your system nearby and your serial number ready when calling.

If you know your printer needs repair, call (800) 243-9816 to locate your nearest HP Authorized service provider, or call (208) 323-2551 for HP centralized service dispatch.

Post-warranty telephone assistance is available to answer your product questions. Call (900) 555-1500 ($2.50* per minute, U .S . only) or call (800) 999-1148 ($25* per call, Visa or MasterCard, U.S. and Canada) Monday through Friday from 7 am to 6 pm and Saturday from 9 am to 3 pm (Mountain Time). Charges begin only when you connect with a support technician. *Prices subject to change.

European Customer Support Center Language and In-country/region Options Available

Open Monday through Friday 8:30–18:00 CET HP provides a free telephone support service dur ing the warranty

period. By calling a telephone number listed below, you will be connected to a responsive team waiting to help you. If you require support after your warranty has expired, you can receiv e support for a fee through the same telephone number. The fee is charged on a per incident basis. When calling HP, ha v e the f ollo wing inf ormation ready: product name and serial number, date of purchase, and description of the problem.

English Ireland: (353) (1) 662-5525

U.K.: (44) (171) 512-5202 International: (44) (171) 512-5202

Dutch Belgium: (32) (2) 626-8806

Netherlands: (31) (20) 606-8751

French France: (33) (01) 43-62-3434

Belgium: (32) (2) 626-8807 Switzerland: (41) (84) 880-1111

German Germany: (49) (180) 532-6222

Austria: (43) (1) 0660-6386 Norwegian Norway: (47) 2211-6299 Danish Denmark: (45) 3929-4099 Finnish Finland: (358) (9) 0203-47288 Swedish Sweden: (46) (8) 619-2170 Italian Italy: (39) (2) 264-10350 Spanish Spain: (34) (90) 232-1123 PortuguesePortugal: (351) (1) 441-7199

In-country/region support numbers

If you require support after your warranty has expired, additional repair services, or if your country/region is not listed below, see the

HP Customer Care Centers

Argentina 787-8080 Australia (61) (3) 2728000 Brazil 022-829-6612 Canada (208) 3232551 Chile 800-360999 China (86) (10) 65053888-5959 Czech Republic (42) (2) 4717321 Greece (30) (1) 6896411 Hong Kong SAR (852) 800-96-7729

section.

Hungary (36) (1) 382-1111 India (91) (11) 6826035

(91) (11) 6826069 Indonesia (62) (21) 3503408 Korea (82) (2) 32700700 Korea outside Seoul (82) (080) 9990700 Japan (81) (3) 33358333 Malaysia (60) (3) 2952566 Mexico (Mexico City) 01 800-22147 Mexico (outside MexicoCity) 01 800-90529 New Zealand (64) (9) 3566640 Philippines (63) (2) 8941451 Poland (48) (22) 375065 Portugal (351) (1) 3017330 Russia (7) (95) 9235001 Singapore (65) 2725300 Taiwan (886) (02) 7170055 Thailand +66 (0) 2 661-4011 Turkey (90) (1) 2245925

HP Customer Care Centers

Asia Pacific Countries/Regions

Australia + 61 3 8877 8000 China+ 86 10 6564 5959 Hong Kon SAR 800 96 7729 India+ 91 11 682 6035 Indonesia+ 62 21 350 3408 Japan+ 81 3 5346 1891 Korea+ 82 2 3270 0805

Outside Seoul only 080 999 0700 Malaysia+ 60 3 295 2566 New Zealand+64 (9) 356 6640 Penang1 300 88 0028 Philippines+ 63 2 867 3551 Singapore+ 65 272 5300 Taiwan+ 886 2 2717 0055 Thailand+ 66 2 661 4000 Viet Nam+84 8 823 4530

North & Latin America

Argentina(54 11) 4778 8380 Brazil (011) 829 6612 Canada 905-206-4663 Chile 800 360 999 Mexico 800 427 6684 United States (208) 323-2551 Venezuela 800 47 888

Caracas 207 8488

Europe, Middle East, and Africa

Austria + 43 (0)7114 201080 Belgium

Dutch + 32 (0)2 626 8806

French + 32 (0)2 626 8807 Denmark + 45 39 29 4099 English International + 44 (0)171 512 52 02 Finland + 358 (0)203 47 288 France + 33 (0)1 43 62 34 34 Germany + 49 (0)180 52 58 143

Ireland + 353 (0)1 662 5525 Israel

Tel. + 972 (0)9 9524848

Fax + 972 (0)9 9524849 Italy + 39 02 264 10350 Netherlands + 31 (0)20 606 8751 Norway + 47 22 11 6299 Poland + 48 22 519 06 00

+ 48 22 519 06 01 Portugal + 351 (0)1 318 00 65 Russian Federation + 7 095 916 98 21

+ 7 095 916 98 35 South Africa +27 (0)11 8061030 Spain + 34 902 321 123 Sweden + 46 (0)8 619 2170 Switzerland + 41 (0)848 80 11 11 Turkey + 90 212 224 59 25 United Kingdom + 44 (0)171 512 52 02

1 The HP Color LaserJet 8550 Printer

Features 17 Printer Information 20

Configurations 20

Locating the Printer's Parts 22

Optional Paper Handling Accessories and Status Lights 24

2 Using the Printer Control Panel

Overview 27

Printer Control Panel Keys and Indicator Lights 28

When to Use the Printer Control Panel Menus 30

Using the Printer Control Panel in Shared Environments 30 Resetting the Printer 31 Factory Defaults 32 Printing Menu Maps 37

Changing Settings in the Printer Control Panel 38

Configuring Menu Selections 38 Auto Continue 39 Tray 1 Auto 39 Configuring Media Type and Size 40 Selecting an Output Bin 42 Setting Media Type and Size Overrides 43 Selecting the A4 Override 44 Selecting Toner Low Response 45 Setting the Power Save Mode 46 Selecting Parallel Advanced Function 46 Selecting the Default Printer Personality 47 Setting the I/O Timeout 48 Locking the Printer Control Panel 49 Selecting the Display Language 50

Printing Internal Pages 51

Interpreting the Configuration Page 52 Duplex Registration 54

Managing Memory 56

Resource Saving 57 Configuring the Printer for the Network 57

3 Common Printing Tasks

Selecting Media 59

Supported Media Weights and Sizes for Input Trays 60 Supported Media Weights and Sizes for the Optional Multi-bin Mailbox 63 Supported Media Weights and Sizes for the Optional Duplexer 65 Supported Media Weights and Sizes for the Optional 3000-sheet

Stapler/Stacker and Optional 3000-sheet Stacker 66 Preprinted Forms and Letterhead 68 Recycled Media 69 Envelopes 69 Transparencies 70 Heavy Paper Stock 70 Labels 71 Colored Media 72 Media to Avoid 72

Controlling Your Print Job 73

Changing Page Orientation 73

Printing from Tray 1 74

Printing Tips for Tray 1 77 Orienting Media 78

Printing from Trays 2 (some printer models only) and 3 80

Printing Tips for Trays 2 and 3 83

Printing from Tray 4 (some printer models only) 84

Printing Tips for Tray 4 (some printer models only) 86

4 Advanced Printing Features

Overview 87 Using the HP TonerGauge 88 Printing by Type and Size of Paper 89

Benefits of Printing by Type and Size of Paper 89

Different First Page 91

Printing Multiple Pages on One Sheet of Paper 92

Creating and Using Quick Sets 93 Quick Copying a Job 95

Printing Additional Copies of a Quick Copy Job 95 Deleting a Stored Quick Copy Job 96

Proofing and Holding a Job 97

Printing the Remaining Copies of a Held Job 97 Deleting a Held Job 97

Printing a Private Job 99

Specifying a Private Job 99 Releasing a Private Job 99 Deleting a Private Job 100

Storing a Print Job

Printing a Stored Job 101 Deleting a Stored Job 101

Variable Data Printing 102 Booklet Printing 103 Print on Backside of Heavy Media 104 HP JetSend Communications Technology 105

How the JetSend Communications Technology Works 105

Managing Fonts and Forms on Disk 106

HP LaserJet Resource Manager (Windows) 106 HP LaserJet Utility (Macintosh) 107

101

5 Using Color

Controlling Color Output with Printer Drivers 109

Using Color 110 Manual Mode 111 ICC/CMS 112 Black and White 112 Automatic PANTONE® Matching 113 CMYK Ink Set Emulation 113 Adjusting the Print Color and Quality Settings 114

Selecting Colors 115

PANTONE Colors 115 Color Swatch 115

Resolution Considerations for Graphics, Images, and Photographs 116

Using Digital Cameras 116 Using Scanners 117

Adjusting the Color Balance 118

6 Maintaining the Printer

Making Room for Printer Maintenance 123 Replacing Printer Consumables 124

Locating Printer Consumables 124 Frequency for Replacing Printer Consumables 125 Recycling Consumables 127 Resetting the HP TonerGauge 127

7 Printer Control Panel Messages

Printer Messages 129

Using the Printer Online Help System 129

8 Solving Printer Problems

Performing Basic Troubleshooting Steps 161

Working with Toner 162

Media Jam Locations 163 Media Handling Problems 165 Printer Response Problems 173 Printer Control Panel and Configuration Problems 179 Application Problems 181 Incorrect Printer Output 183 Color Printing Problems 185 Print Quality Problems 187

Cleaning the Transfer Drum 198

Accessories, Options, and Related Products 204

A DIMM Installation

Supported DIMMs 207

Installing DIMMs 207

B Specifications

Electrical Specifications 211

Operating Environmental Specifications 212

Environmental Product Stewardship Program 213

Protecting the Environment 213

Regulatory Statements 217

FCC Regulations 217 Canadian DOC Regulations 217 Declaration of Conformity 218 VCCI Statement (Japan) 224 Korean EMI Statement 224

Safety Information 225

Laser Safety 225 Product Information Sheet 225 Laser Statement for Finland 226

C Warranty Information

Hewlett-Packard Limited Warranty Statement 229

The HP Color

Performance

LaserJet 8550 Printer

Features

Congratulations on your purchase of the HP Color LaserJet 8550, 8550N, 8550DN, 8550GN, or 8550MFP printer. This printer is designed to produce high-quality, high-speed color printouts for business environments.

This printer provides the quality and reliability of Hewlett-Pac kard printers as well as these specific features:

24 pages per minute (ppm) black and white printing

6 ppm color printing

Provides the ability to mopy (multiple original prints)

Approximate Print Speeds

Letter-, A4-sized media:

6 ppm color

Legal-, Executive-, 11-by-17 inch sized media:

12 ppm black and white; 3 ppm color

Transparencies:

color

Labels:

12 ppm black and white; 3 ppm color

2.8 ppm black and white; 2.1 ppm

24 ppm black and white;

Features

Paper Handling Note: See “Printer Information” for printer configurations.

z Prints on up to 12-by-18.50 inch

(304.80-by-469.90 mm) sized media

z Printing on heavy media up to 58 lb (216 g/m z A 500-sheet input tray (tray 3) that supports letter-,

) bond

legal-, A4-, 11-by-17 inch and A3-sized media

z A 500-sheet input tray (tray 2) that supports letter-,

legal-, and A4-sized media; standard on some printer models

z 2,000-sheet input tray (tray 4); standard on some

printer models

z Optional duplexer, which provides two-sided printing;

standard on some printer models

z A 100-sheet multipurpose tray that supports letter-,

legal-, executive-, A3-, A4-, B4-, 11-by-17 inch, B5-, and custom-sized media, as well as envelopes, labels, and card stock

z Face-down (top) output bin z Printer driver selectable face-up (left) output bin with

straight-through paper path

Font and Memory z 32 MB minimum DIMM (dual inline memory module)

memory, expandable to 512 MB

z HP LaserJet 45 TrueType font set and 65 additional

TrueType fonts for Microsoft® Windows 3.1, Windows 9x, Windows NT 4.0, Windows 2000, and Macintosh

z Supports forms and fonts on the disk using

HP Resource Manager

Printer Personality Support

User Interface and EIO

z PCL 5 color extension support in the printer z PostScript 3™ support (includes PDF) z Automatic printer personality switching

z Standard ECP or bidirectional parallel cable interface

(IEEE-1284 compliant)

z 2 enhanced input/output (EIO) slots z Automatic I/O (input/output) switching z HP Web JetAdmin software

HP LaserJet Utility (Macintosh only)

18 1 The HP Color LaserJet 8550 Printer

Accessories

See “Printer Information

Note:

Printer hard disk, which provides storage for fonts and

” for printer configurations.

macros as well as proof and hold, private jobs, quick copy jobs, and mopying capabilities

Optional ROM (read-only memory) or synchronous

DRAM (dynamic random-access memory) DIMM device memory

Optional multi-bin mailbox, which provides multiple

output destinations Optional 3000-sheet Stapler/Stacker

Optional 3000-sheet Stacker

Optional HP JetDirect internal print server for network

connection

For more information on supported media, see “Selecting Media

” in

chapter 3. The approximate print speeds offered by this printer might vary from

those listed above because the following factors affect processing time:

Complex graphics or large graphics

I/O configuration

Type of computer

Computer configuration

Amount of printer memory

Network operating system

Network configuration

Print media

Features

Printer Information

Configurations

This printer is available in five configurations, as described below:

HP Color LaserJet 8550

The HP Color LaserJet 8550 comes standard with a 100-sheet tray 1, a 500-sheet tray 3, a printer stand, and 32 MB RAM.

HP Color LaserJet 8550N

The HP Color LaserJet 8550N comes standard with a 100-sheet tray 1, a 500-sheet tray 2, a 500-sheet tray 3, a printer stand, 32 MB RAM, an HP JetDirect print server (10/100 Base-TX), and an internal hard disk.

HP Color LaserJet 8550DN

The HP Color LaserJet 8550DN comes standard with a 100-sheet tray 1, a 500-sheet tray 2, a 500-sheet tray 3, a (tray 4) 2000-sheet input tray, a duplexer, 64 MB RAM, an HP JetDirect print server (10/100 Base-TX), an internal hard disk, and five stabilizing legs.

HP Color LaserJet 8550GN

The HP Color LaserJet 8550GN comes standard with a 100-sheet tray 1, a 500-sheet tray 2, a 500-sheet tray 3, a (tray 4) 2000-sheet input tray, a duplexer, 128 MB RAM, an HP JetDirect print server (10/100 Base-TX), an internal hard disk, five stabilizing legs, and a higher performance processor.

20 1 The HP Color LaserJet 8550 Printer

HP Color LaserJet 8550MFP

The HP Color LaserJet 8550MFP comes standard with a 100-sheet tray 1, a 500-sheet tra y 2, a 500-sheet tra y 3, a duple xer, 64 MB RAM, an HP JetDirect print server (10/100 Base-TX), an internal hard disk, a printer/copy module stand, and a copy module.

Printer Information

Locating the Printer's Parts

The following figures show the locations of the printer's parts. (HP Color LaserJet 8550 shown below.)

Figure 1

A Printer Control Panel B Left Output Bin (face up) C Front Door D Power Button E Input Tray 3 F Top Output Bin (face down) G Upper Right Door H Input Tray 1 I Lower Right Door J Printer Stand

22 1 The HP Color LaserJet 8550 Printer

Figure 2

Note

Air Filter Door

EIO Slot 2

Tray 4 Connector (C-Link Connector)

Parallel Connector

Upper Left Door

Lower Left Door

EIO Slot 1 (shown with optional HP JetDirect internal print server)

Po wer Connector

For information on the locations of printer consumables, see “Locating Printer Consumables” in chapter 6.

Locating the Printer's Parts

Figure 3

Optional Paper Handling Accessories and Status Lights

The following figure shows the locations of optional or packaged accessories and their status lights (if applicable).

A Multi-bin Mailbox B Multi-bin Mailbox Status Light C Duplexer (some printer models only) D Tray 2 (some printer models only) E Tray 4 (some printer models only) F Tray 4 Status Light G Media Transfer Door H 3000-sheet Stapler/Stacker (optional) or 3000-sheet Stacker

(optional)

24 1 The HP Color LaserJet 8550 Printer

Use the following table to interpret the status lights on tray 4 and the multi-bin mailbox.

Light Tray 4 Multi-Bin Mailbox

Solid Green The accessory is on and

ready.

Solid Amber The accessory is

experiencing a hardware malfunction.

Flashing Amber The accessory has a media

jam or a page needs to be removed from tray 4, even if the page is not jammed.

The lower right door might be open.

Off The printer might be in Power

Save mode. Press G

The accessory is not receiving power. Check both the power supply and the power cables.

The accessory is on and ready.

The accessory is experiencing a hardware malfunction.

The accessory has a media jam or a page needs to be removed from the multi-bin mailbox, even if the page is not jammed.

The accessory is not correctly attached to the printer.

The printer might be in Power Save mode. Press GO.

The accessory is not receiving power. Check both the power supply and the power cables.

Locating the Printer's Parts

26 1 The HP Color LaserJet 8550 Printer

Using the Printer

Note

Unless otherwise specified, on the printer. Keys on the printer control panel are indicated by the

KEY font.

Control Panel

Overview

The most convenient way to control the printer is through your application or the printer driver. The commands in your application override the printer control panel settings. For more information on changing the printer settings from within an application or printer driver, see the associated online help files.

Use the printer control panel to configure the default settings for the printer or to obtain printer status information. Also, use the printer control panel to access printer features not supported by the application.

control panel

refers to the control panel

Note

For more information on controlling the printer in a network environment, see the HP JetDirect software installation guide and the HP Web JetAdmin online help.

Overview

Figure 4

Printer Control Panel Keys and Indicator Lights

The following figure shows the locations of printer control panel features.

AGo

Brings the printer online or offline, and exits menus.

B Menu

Accesses the printer control panel menus to set the printer defaults. This key permits both forward and backward movement through the list of available menus.

CDisplay

Presents data about the printer (such as printer status, required actions, or data and print errors) in one or two lines of characters.

D-Value+

Steps through the value choices for a particular menu item using

-/+. This key permits both forward and backward movement through the values.

E Cancel Job

Stops the currently printing job from printing. If no job is printing and the display indicates that a job is processing, C cancels the currently processing job and the next job begins printing. While the job is being canceled, CANCELING JOB is displayed.

ANCEL JOB

28 2 Using the Printer Control Panel

FItem

Steps through the items in a particular menu. This key permits both forward and backward movement through the available items. The I

key also steps through the control panel help

TEM

messages.

G Ready Indicator

(green)

• On—The printer is online and able to accept and process data.

• Off—The printer is offline and unable to process data.

• Flashing—The printer is going from online to offline, or from offline to online.

H Data Indicator

(green)

• On—Data is in the printer buffer, or the printer is processing data.

• Off—The printer buffer is empty.

• Flashing—The printer is receiving or processing data.

I Attention Indicator

(amber)

• On—An error has occurred in the printer.

• Off—The printer does not require attention.

• Flashing—The printer requires attention.

J Select

Selects the item or value currently shown on the printer control panel display. An asterisk (*) is displayed when an item has been selected.

For information on the status lights for the multi-bin mailbox and tray 4, see “Optional Paper Handling Accessories and Status Lights in chapter 1.

”

Overview

When to Use the Printer Control Panel Menus

The printer control panel menus allow you to select items such as the number of copies and test pages. Use the printer control panel to perform the following tasks:

z Set the media type for each input tray and the size for tray 1 z Job management:

• Continue a proof and hold job

• Quick copy a job

• Job storage

• Private printing

z Step through the control panel help messages z Switch between online and offline status z Print configuration pages z Set the printer defaults when the application does not support the

option

z Change the printer's EIO configuration z Print a file directory page to identify the fonts and macros

available on the printer hard disk

z Adjust duplex registration

Using the Printer Control Panel in Shared Environments

The printer control panel functions in a network or other shared-printer environment in the same way as it does when it is connected to a standalone computer. Follow these guidelines before you change printer control panel settings:

z See the system administrator before making printer control panel

changes. Any printer control panel changes could affect other print jobs.

z Coordinate setting the default printer font and downloading fonts

with other users. Coordinating these operations conserves memory and reduces the chances of unexpected printer output.

30 2 Using the Printer Control Panel

Resetting the Printer

Use the procedures below to reset the printer to the factory defaults listed in the table following this section.

To reset the printer to factory defaults

Note

Press M

ENU

until

INFORMATION MENU

appears on the printer

control panel display.

Press I Press S Press M Press I Press S

TEM

ELECT

ENU

TEM

ELECT

until

PRINT CONFIG PAGE

appears on the display.

to print the page.

until

RESETS MENU

until

FACTORY DEFAULT RESET

appears on the display.

. The printer will reset all factory defaults.

Resetting the printer to factory defaults clears all print jobs from the print buffer. After resetting the defaults, reprint any lost print jobs.

Reset the EIO type and configure the printer, if necessary.

Press G

Use the printer configuration page to reconfigure the printer.

to bring the printer online.

When to Use the Printer Control Panel Menus

Factory Defaults

The following table lists factory defaults for printer settings.

Menu Item Factory Default

INFORMATION MENU PRINT MENU MAP

PRINT CONFIG PAGE

PRINT PCL FONT LIST

PRINT PS FONT LIST

PRINT LASERJET DEMONSTRATION

QUICK COPY JOBS

PRIVATE/STORED JOBS MENU

PRINT FILE DIRECTORY

PRINT EIO PAGE

PRINT CONTINUOUS CONFIG PAGES

PRINT EVENT LOG

COPIES=nn

32 2 Using the Printer Control Panel

Menu Item Factory Default

PAPER HANDLING MENU TRAY 1 TYPE =

TRAY 1 SIZE =

TRAY 2 TYPE =

TRAY 3 TYPE = PLAIN

TRAY 4 TYPE =

PAPER DEST = TOP OUTPUT BIN

DUPLEX =

BINDING

MANUAL FEED

OVERRIDE A4 WITH LETTER

AUTO PAPER OVERRIDE

CONFIGURATION MENU

POWERSAVE =

PERSONALITY

CLEARABLE WARNINGS

TONER LOW

AUTO

PLAIN

OFF

LONG EDGE

OFF

1 HOUR

AUTO

CONTINUE

NEW TONER CARTRIDGE=

NEW TONER=

QUICK COPY JOBS

PRINT PS ERRORS

INITIALIZE DISK

When to Use the Printer Control Panel Menus

BLACK YELLOW MAGENTA CYAN

OFF

Menu Item Factory Default

PRINTING MENU COPIES= 1

PAPER LETTER

CONFIGURE CUSTOM PAPER=

UNIT OF MEASURE= INCHES

X DIMENSION= 12.00

RANGE 3.87 - 12.00

Y DIMENSION= 18.50

RANGE 7.48 - 18.50

ORIENTATION PORTRAIT

FORM LENGTH 60 LINES

PCL FONT SOURCE INTERNAL PCL FONT NUMBER 0 (Courier) PCL PITCH 10.00 PCL POINT SIZE 12.00 PCL SYMBOL SET PC-8 COURIER REGULAR

WIDE A4 NO

APPEND CR TO LF NO

34 2 Using the Printer Control Panel

Menu Item Factory Default

REGISTRATION DUPLEX MENU

TRAY 1 PRINT TEST PAGE

TRAY 1 X = 0

TRAY 1 Y = 0

TRAY 2

PRINT TEST PAGE

TRAY 2 X = 0

TRAY 2 Y = 0

TRAY 3 PRINT TEST PAGE

TRAY 3 X = 0

TRAY 3 Y = 0

TRAY 4

PRINT TEST PAGE

TRAY 4 X = 0

TRAY 4 Y = 0

I/O MENU

I/O TIMEOUT

PARALLEL ADV FUNCTIONS = ON

RESETS MENU FACTORY DEFAULT

RESET

RESET ACTIVE I/O

RESET ALL I/O

RESET TRANSFER LIFE COUNT

RESET FUSER LIFE COUNT

supplied by installed devices

When to Use the Printer Control Panel Menus

(seconds)

Menu Item Factory Default

COLOR ADJUST MENU

PRINT TEST PAGE

BLACK SMOOTH VALUE=

CYAN SMOOTH VALUE=

MAGENTA SMOOTH VALUE=

YELLOW SMOOTH VALUE=

BLACK DETAIL VALUE=

CYAN DETAIL VALUE=

MAGENTA DETAIL VALUE=

YELLOW DETAIL VALUE=

a. App ears only if the printer has a disk installed. b. Appears only if an EIO card is installed and an EIO page exists.

QUICK COPYJOBS MENU

is in the queue. d. Appears only if tray 2 is properly installed. e. Appears only if tray 4 is properly installed. f. Appears only if the optional duplexer is installed. g. Appears only if the optional duplexer is installed and h. Appears only if i. Initialize functions only appear if appropriate disk is installed. j.This setting will default to A4 in some countries/regions.

UNIT OF MEASURE, X DIMENSION

k. l. Tray 2 items appear only if tray 2 is installed. m. Tray 4 items appear only if tray 4 is installed. n. Appears only if appropriate device (EIO) menu exists.

NEW TONER = YES

PRIVATE/JOBS MENU

and

, and

only appear if disk is installed and at le ast one job

Y DIMENSION

DUPLEX

is set to ON.

only appear if

CONFIGURE CUSTOM

is set to

YES

36 2 Using the Printer Control Panel

Printing Menu Maps

Print menu maps from the printer control panel, and then use the menu maps to view printer settings and to help navigate the printer control panel menus.

To print menu maps

Press M

ENU

control panel display.

Press I Press S

TEM

ELECT

until

online.

until

INFORMATION MENU

PRINT MENU MAP

appears on the printer

appears on the display.

to print. The printer will automatically bring itself

When to Use the Printer Control Panel Menus

Changing Settings in the Printer Control Panel

Use the printer control panel to configure the default printer selections and to obtain printer status information. Also, use the printer control panel to access printer features not supported by your application. For more information on navigating the printer control panel, see “Printing Menu Maps

Configuring Menu Selections

Use the following instructions to configure all printer control panel settings, including the default printer settings.

To configure menu selections in the printer control panel

” on the previous page.

1 Press M

control panel display.

2 Press I 3 Press -V 4 Press S

right of the selection.

5 Repeat steps 1 through 4 until all of your changes are complete. 6 Press G

Note Changes to the printer control panel will not take eff ect until all current

data in the print buffer prints or until the next print job.

until the menu you want appears on the printer

ENU

until the item you want appears on the display.

TEM

+ until the value you want appears on the display.

ALUE

to save the selection. An asterisk (*) appears to the

ELECT

to bring the printer online.

38 2 Using the Printer Control Panel

Auto Continue

The Auto Continue feature allows the printer to continue printing when certain warnings or conditions occur (such as printer message will be displayed on the printer control panel, but the printer will continue printing. Auto Continue is always on, and most printer control panel messages that do not disable the printer will not stop subsequent jobs from printing. However, the job where the error occurred might not print correctly.

TONER LOW

). The

Note

If in the Configuration Menu printer control panel messages can be cleared by pressing G

CLEARABLE WARNINGS

cleared from the display automatically when the job where the error occurred finishes printing.

is set to

CLEARABLE WARNINGS

, the clearable messages will be

JOB

is set to ON, many

. If

Tray 1 Auto

From the control panel, you can also set the media size and type for tray 1 to AUTO. The printer tries to match the media size and/or type specified for the current print job in the print driver to the settings in the control panel and prints from tray 1 if it can. For ex ample, if you set the media size and type for tray 1 to AUTO in the control panel, load letter-size transparencies into tray 1, and send a job to the printer specifying plain Letter in the print driver, the printer prints from tray 1 even if other trays are configured for plain Letter. You can use the AUTO setting to override the printer's tray selection process, forcing the printer to print from tray 1 regardless of the media size and/or type specified in the print driver or loaded in tray 1.

Although tray 1 does not fully sense the media size , the printer will not print on media that it senses is the wrong width.

Changing Settings in the Printer Control Panel

Configuring Media Type and Size

Configure the media type (such as plain paper, letterhead, or transparencies) for each of the input trays. If the media type and size have been correctly configured f or the input tr ays, the printer will print based on the type and size of media and will automatically use the correct input tray. Configuring the media type is beneficial for several reasons:

z Setting the media type prevents printing on the wrong, possibly

expensive, media.

z The printer will automatically adjust its print speed to

accommodate special media (such as card stock, labels, and transparencies). These adjustments will give the best quality output, saving time and resources.

Note If the media type is not set properly, the printer might not print on the

correct media or at the correct speed for the media type, which can result in poor print quality.

40 2 Using the Printer Control Panel

To configure the input trays

Follow the steps below to configure the media type.

Note

Press M

ENU

until

PAPER HANDLING MENU

appears on the printer

control panel display.

Press I Press -V

until

TEM

ALUE

TRAY [number] TYPE =

+ until the correct media type appears on the

appears on the display.

display.

Press S

to save the selection. An asterisk (*) appears to the

ELECT

right of the selection.

To configure the media size in tray 1, repeat steps 1-4 (“size” will replace references to “type”).

Trays 2, 3, and the optional tray 4 will automatically sense the media size.

Repeat steps 2 through 4 to configure the media type in another

input tray.

- Or Press G

to bring the printer online.

Changing Settings in the Printer Control Panel

Selecting an Output Bin

Select the top output bin (face down) or the left output bin (f ace up) in the printer control panel. The top output bin stacks the pages in sequential order, so that the first page is on top and the last page is on bottom. The left output bin provides a straight paper path which is useful to prevent curling when printing on card stock, labels, or other special media.

If you have an optional multi-bin mailbox, an optional 3000-sheet Stacker, or an optional 3000-sheet Stapler/Stacker, then select the appropriate output bin as your default. To configure other available modes, see your network administrator.

Note For more information on the optional multi-bin mailbox, the optional

3000-sheet Stacker, and the optional 3000-sheet Stapler/Stacker modes, see the guides that came with them.

Select the default destination for print jobs in the printer control panel. The printer will send print jobs to the default destination if a destination is not selected in the printer driver, or if your printing environment does not use printer drivers. For more information on using the HP Web JetAdmin software, see the online help.

Note Changes made to the multi-bin mailbox mode settings in the printer

driver will not override the multi-bin mailbox mode set in the HP Web JetAdmin software or through PJL commands.

42 2 Using the Printer Control Panel

To select an output bin

Press M

ENU

until

PAPER HANDLING MENU

appears on the printer

control panel display.

Press I Press -V

until

TEM

ALUE

PAPER DEST =

+ until the correct destination appears on the

appears on the display.

display.

Press S

to save the selection. An asterisk (*) appears to the

ELECT

right of the selection.

Press G

to bring the printer online.

Setting Media Type and Size Overrides

Set the media override option to select the media on which a job will print if the selected media is not available.

To set the media override

Press M

ENU

control panel display.

until

PAPER HANDLING MENU

appears on the printer

Press I Press -V

until

TEM

+ until the ON or

ALUE

AUTO PAPER OVERRIDE

appears on the display.

OFF

•ON—If the requested media is not found,

<Size>

will appear on the display. There will be a delay before the printer automatically prints on plain paper on the default media size (set in the

PRINTING MENU

panel). The delay time can be configured through the HP Web JetAdmin software. For more information on configuring HP Web JetAdmin software, see the associated online help file.

•

OFF—TRAY X LOAD <Type> <Size>

The printer will not print until it detects the correct media type and size or G

is pressed.

Changing Settings in the Printer Control Panel

appears on the display.

TRAY X LOAD <Type>

on the printer control

will appear on the display.

Note If the requested media size is larger than the default paper size (for

example, 11-by-17 inch size is requested, but the default is letter size), then the image will be cropped to fit on the smaller page size.

4 Press S

to save the selection. An asterisk (*) appears to the

ELECT

right of the selection.

5 Press GO to bring the printer online.

Selecting the A4 Override

Enabling OVERRIDE A4 WITH LETTER will print A4-sized documents on letter-sized media, or letter-sized documents on A4-sized media. Howev er if an input tr a y is configured f or the siz e y ou want to o v erride (letter or A4), even if the tray is empty, then the printer will continue to try and print on the correct size of media regardless of the override setting.

To select the A4 override

1 Press M

control panel display.

2 Press I

display.

3 Press -V

until PAPER HANDLING MENU appears on the printer

ENU

until OVERRIDE A4 WITH LETTER appears on the

TEM

+ to display ON or OFF.

ALUE

4 Press S

to save the selection. An asterisk (*) appears to the

ELECT

right of the selection.

5 Press GO to bring the printer online.

44 2 Using the Printer Control Panel

Selecting Toner Low Response

Selecting the toner low response allows you to determine how the printer will behave when the printer detects a toner level is low.

Note

The printer uses the toner low response setting as the setting for

TRANSFER KIT LOW REPLACE KIT, FUSER LIFE LOW REPLACE KIT TONER LOW

, and

DRUM LIFE LOW REPLACE DRUM KIT

example, if the toner low response is set to

TRANSFER KIT LOW REPLACE KIT

message appears on the printer

STOP

messages. For

, then when the

control panel the printer will stop printing until the transfer kit is replaced or GO is pressed.

To select the toner low response

Press M

ENU

until

CONFIGURATION MENU

control panel display.

Press I Press -V

until

TEM

ALUE

TONER LOW

+ until the option you want appears on the display.

appears on the display.

The available options include the following:

•

will take the printer offline. Pressing GO will bring the

STOP

printer online and allow printing to continue until the toner cartridge is empty. When the toner cartridge is empty, the message

•

CONTINUE

TONER OUT REPLACE <Color>

will display the

TONER LOW REPLACE <Color>

until the toner cartridge is empty.

appears on the printer

will be displayed.

warning

Note

Press S

to save the selection. An asterisk (*) appears to the

ELECT

right of the selection. Press GO to bring the printer online.

Although this option allows you to configure the printer behavior when the consumable lives are low, print quality will eventually degrade after a consumable's life has reached low, regardless of how you have configured the printer response. These print quality problems can be fixed by replacing the consumable.

Changing Settings in the Printer Control Panel

Setting the Power Save Mode

The Power Save mode conserves electricity by reducing the amount of power the printer uses when it has been idle for a length of time specified in the printer control panel. The default setting is 60 minutes (60 MIN). However, the Power Save mode can be adjusted to start between 10 seconds and 8 hours after the last print job finishes. The printer fans will run for 30 minutes after entering P o wer Sa ve mode to cool the printer.

Note The 10 seconds setting is for use by service personnel and is not

recommended for daily use.

To set the Power Save mode

1 Press M

until CONFIGURATION MENU appears on the printer

ENU

control panel display.

2 Press I 3 Press -V

until POWERSAVE appears on the display.

TEM

+ until the interval you want (between 30 minutes

ALUE

and 8 hours) appears on the display.

4 Press S

to save the selection. An asterisk (*) appears to the

ELECT

right of the selection.

5 Press G

to bring the printer online.

Selecting Parallel Advanced Function

If the printer is not correctly interpreting data transmitted across the ECP (enhanced capability parallel) port, turn the parallel advanced functions off to send the printer into compatibility mode. Compatibility mode turns the bidirectional communication off so that an HP LaserJet fax or other peripheral between the host computer and the printer will work correctly.

Note You must have the parallel advanced functions turned off for a

peripheral connected between the host computer and the printer to work correctly.

46 2 Using the Printer Control Panel

To select the parallel advanced function

Press M

ENU

until

I/O MENU

appears on the printer control panel

display.

Press I

TEM

until

PARALLEL ADV FUNCTIONS =

appears on the

display.

Press -V Press S

+ to display ON or

ALUE

to save the selection. An asterisk (*) appears to the

ELECT

OFF

right of the selection.

Press G

to bring the printer online.

Selecting the Default Printer Personality

Select the default printer personality for multi-platform environments, or select a personality if your printer driver does not send the PJL header with the print job.

To select the printer personality

Press M

control panel display.

ENU

until

CONFIGURATION MENU

is the default setting.

AUTO

appears on the printer

Press I Press -V

until

TEM

ALUE

PERSONALITY

+ until the option you want appears on the display.

appears on the display.

The available options include the following:

•

enables switching by file type or PJL description. This is

AUTO

the default setting and the best setting to maintain all printer capabilities.

•

selects printer control language (PCL) as the printer

PCL

personality.

•

POSTSCRIPT

selects the PostScript language as the printer

personality.

Press S

to save the selection. An asterisk (*) appears to the

ELECT

right of the selection.

Press G

to bring the printer online.

Changing Settings in the Printer Control Panel

Setting the I/O Timeout

The I/O timeout sets the amount of time the printer waits after receiving print data before switching I/O ports. The default time is 30 seconds.

To set the I/O timeout

1 Press M

until I/O MENU appears on the printer control panel

ENU

display.

2 Press I 3 Press -V

until I/O TIMEOUT appears on the display.

TEM

+ until the interval you want (between 5 and

ALUE

300 seconds) appears on the display.

4 Press S

to save the selection. An asterisk (*) appears to the

ELECT

right of the selection.

5 Press G

to bring the printer online.

Note If the I/O timeout is too short, print jobs might be incomplete. If the I/O

timeout is too long, print jobs might be unnecessarily delayed.

48 2 Using the Printer Control Panel

Locking the Printer Control Panel

You can prevent users from changing the printer control panel settings by establishing a password, thus enabling the printer control panel lock. When locked, unauthorized users who try to change settings in the printer control panel will receive an message.

If you are using Microsoft Windows, use either the HP Web JetAdmin software or a PJL Command. The easier of the two methods is through the HP Web JetAdmin software. For more information on using the HP Web JetAdmin software to perf orm this function, see the HP Web JetAdmin online help.

If you are using Mac OS, use the HP LaserJet utility. From the HP LaserJet utility, on the Security tab select

ACCESS DENIED

Lock Control Panel

Note

If you have forgotten the password for the printer control panel, print a configuration page, an EIO page, and a menu map page, then reset the printer with a cold reset. To perform a cold reset, turn the printer off then hold down the green G the front panel displays printer settings (including internal print server card settings) will return to the factory defaults, all passwords will be cleared, and the printer control panel will be unlocked. Use the pages listed above to restore the printer settings. For more information on printing these pages, see “Printing Internal Pages” later in this chapter.

COLD RESET

button and turn the printer on. When

, release the green GO button.

All

Changing Settings in the Printer Control Panel

Selecting the Display Language

Using the printer control panel, you can set the printer to display printer messages and print test pages in a variety of supported languages.

To select the display language

1 Hold down S

CONFIG LANGUAGE (in English) appears on the printer control panel display for appro ximately one second. Once the printer has restarted, LANGUAGE=ENGLISH will appear.

Note Only -V

is being configured. All other keys are ignored. If you press G

itself online and all subsequent messages will be displayed in English. However, since no display language was selected, the LANGUAGE=ENGLISH message will reappear (after the power-on self test) when the printer is next turned on. This message will be displayed every time the printer is turned on until you select a language through the configure language mode.

2 Press -V

display.

3 Press S

right of the selection. The language selected will be the default language until another selection is made by restarting the printer in the configure language mode.

ALUE

while turning the printer off and then on.

ELECT

+, S

ALUE

ELECT

, and GO are active while the display language

ELECT

without selecting a language, the printer will bring

+ until the language you want appears on the

to save the selection. An asterisk (*) appears to the

4 Press G

to bring the printer online.

50 2 Using the Printer Control Panel

Printing Internal Pages

Print a configuration page to verify that the printer is set up correctly or to verify information about the printer's configuration.

To print an internal page

Press M

control panel display. Press I

available options include the following:

•

PRINT MENU MAP

•

PRINT CONFIG PAGE

•

PRINT PCL FONT LIST

•

PRINT PS FONT LIST

•

PRINT LASERJET DEMONSTRATION

•

PRINT FILE DIRECTORY PAGE

installed)

•

PRINT CONTINUOUS CONFIG PAGES

•

PRINT EVENT LOG

•

PRINT EIO PAGE

Press S

bring itself online. If you want to print another page, repeat steps 1 though 3.

until

ENU

TEM

ELECT

INFORMATION MENU

until the option you want appears on the display. The

(appears only if the EIO card is installed)

to print the page. The printer will automatically

appears on the printer

(appears only if the disk is

Printing Internal Pages

Figure 5

Interpreting the Configuration Page

The following figure is an example of a configuration page.

A Printer Information—Lists the printer product number, serial

number, PCL firmware date code, PostScript version, total pages printed during the life of the printer, number of color pages printed during the life of the printer, HP JetSend ID, processor installed, and number of duplex pages printed during the life of the printer.

B Installed Options—Shows whether options have been installed,

such as the printer hard disk, DIMMs, duplexer, multi-bin mailbox, and optional input trays.

C Consumables:% of Life Remaining—Shows the percentage of

life remaining for consumable kits in the printer.

D Memory—Shows the total memory installed in the printer

(including a printer hard disk) and the settings that affect how the memory is used.

E Paper Tray Configuration—Lists the types and sizes of media

configured for each input tray.

F Duplex Registration—Lists the offset values set for each input

tray.

G Security—Shows whether the security features have been

activated, such as the printer control panel lock, printer control panel password, and printer hard disk lock. There also is a service information code for service personnel.

H Event Log—Lists the last five printer events, including printer

jams, service errors, and other printer actions.

52 2 Using the Printer Control Panel

I Color Adjust

—Lists the number of pages since the last color

adjustment and the color calibration information.

Note

Print the Menu Map from the printer control panel to view the current color adjustment values.

Printing Internal Pages

Figure 6

Tray 2 Duplex Registration Adjustment

Y Axis X Axis

Duplex Registration

The duplex registration f eature allows precise alignment of images on the front and back of a duplexed page. Image placement varies slightly for each input tray. The alignment procedure must be performed for each tray.

1 Press M

ENU

printer control panel display.

2 Press I 3 Press S 4 Hold the printed page up to a light source and choose the number

on each axis where the lines on the front and back of the page align most accurately.

TEM

ELECT

5 Repeat step 1. 6 Press I

TEM

number you selected from the test page in step 4.

7 Repeat step 6 for the y axis. 8 Press I

TEM

PRINT TEST PAGE appears for the tray you want.

54 2 Using the Printer Control Panel

until DUPLEX REGISTRATION MENU appears on the

until PRINT TEST PAGE appears for the tray you want.

to print the page.

until TRAY n X= appears and use -V

+ to enter the

ALUE

to scroll up through the duplex registration menu until

Press S

Repeat step 4 to verify that the lines on the front and back of the

to print the page.

ELECT

page are now properly aligned.

Note

If the lines on the front and back of the page do not properly align, then repeat steps 4-9 until they are properly aligned.

Printing Internal Pages

Managing Memory

The printer supports an optional printer hard disk as well as ROM (read-only memory) and synchronous DRAM (dynamic random-access memory) DIMMs (dual inline memory modules). DRAM DIMMs must be installed in synchronized pairs (two DIMMs) with the same amount of memory installed in slots such as 1 and 2 (see task 5 appendix A, “DIMM Installation.”

The printer comes with a minimum of 32 MB of RAM and can be expanded with additional DIMMs. The printer has four a vailab le DIMM slots for additional 8, 16, 32, or 64 MB DIMMs.

An optional printer hard disk is available for storing downloaded fonts and forms in the printer. Unlike standard printer memory, information stored on the printer hard disk is permanently downloaded and can remain in the printer even when the printer is turned off. A printer hard disk also enables proof and hold and mopying features (which can significantly decrease the processing time for multiple copies, or large or complex jobs). For information on ordering a printer hard disk, see “Accessories, Options, and Related Products

on page 209). For more information on DIMMs, see

” in chapter 8.

Note A printer hard disk is required to mopy or proof and hold.

56 2 Using the Printer Control Panel

Resource Saving

Resource Saving allows PCL and PostScript fonts and macros downloaded to the printer's RAM when the printer switches between PCL and PostScript personalities. The printer determines the amount of RAM allocated to save each of the printer personality environments. Resource Saving is always enabled.

Note

All data downloaded to the printer's RAM will be lost when the printer is turned off.

Configuring the Printer for the Network

For information on configuring the printer for the network, see your getting started guide or the

Installation Guide

HP JetDirect Print Server Software

Managing Memory

58 2 Using the Printer Control Panel

Common Printing

Tasks

Selecting Media

Many types of paper and other print media can be used with the printer, within certain specifications. Using media that does not meet the specifications outlined in this chapter can increase the incidence of media jams, contribute to repair and maintenance costs, and cause premature wear, print quality problems, and problems requiring service. This service might not be covered by the HP warranty or service agreements.

Before purchasing media or specialized forms, test a small quantity in the printer. Make sure your media supplier obtains and understands the media and print media specifications in the

HP LaserJet Printer Family Paper Specifications Guide

ordering information, see “Accessories, Options, and Related

Products” in chapter 8.)

. (For

Note

It is possible that media could meet all of the specifications in this chapter and still not print satisfactorily. This might be caused by abnormal characteristics of the printing environment or other variables over which HP has no control, such as extremes in temperature and humidity.

Use only print media that meets the specifications outlined in

this chapter. Do not attempt to print unsupported sizes or weights of

media or other unsupported media. For more information on supported media, see “Supported Media Weights and Sizes

for Input Trays” on the next page.

Always handle transparencies and glossy media by their

edges to avoid fingerprints in the image area.

Selecting Media

Do not use media that has already passed through the printer or

through a copy machine, even if there is no printing on the page.

z Recycled media can be used with this printer. Recycled media

must meet the specifications shown in this chapter.

Supported Media Weights and Sizes for Input Trays

The following table lists the types and sizes of media supported by each input tray. For best results, use HP LaserJet paper or conventional white xerographic paper. The media should be good quality and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles, voids, perforations, and curled or bent edges. For a complete list of media specifications, see the

Family Paper Specifications Guide

For more information on orienting the media in each of the input trays , see the appropriate section later in this chapter.

HP LaserJet Printer

60 3 Common Printing Tasks

Tray Location Media Type

Media Size

(Common Name

and Dimensions) Media Weight

Maximum Capacity

Tray 1 Paper:

Plain Preprinted Letterhead Prepunched Bond Recycled Color Card Stock Heavy (greater than 28 lb/105 g/m2 bond) Glossy

Executive (7.25 by

10.50 in, 184.15 by

266.70 mm)

Letter (8.50 by 11 in,

215.90 by 279.40 mm)

Legal (8.50 by 14 in,

215.90 by 355.60 mm)

11 by 17 in (279.40 by

431.80 mm)

A5 (148 by 210 mm,

5.83 by 8.27 in)

ISO B5 (176 by

250 mm, 6.93 by

9.85 in)

JIS B5 (182 by

257 mm, 7.17 by

10.13 in)

A4 (210 by 297 mm,

8.27 by 11.70 in)

JIS B4 (257 by

364 mm, 10.13 by

14.34 in)

A3 (297 by 420 mm,

11.70 by 16.55 in)

12 by 18.50 in (304.80

by 469.90 mm)

312 by 440 mm (12.29

by 17.33 in)

Custom minimum 99 by

190 mm (3.90

by 7.49 in), maximum

304 by 469 mm

11.98 by 18.48 in)

16 to 58 lb (60 to 216 g/m bond

)

100 sheets of 20 lb (75 g/m2) bond

Limit to media-fill mark on the media width guides

Selecting Media

Tray Location Media Type

Media Size

(Common Name

and Dimensions) Media Weight

Maximum Capacity

Envelopes Monarch (3.90 by

Labels Letter (8.50 by 11 in,

Transparencies Letter (8.50 by 11 in,

Trays 2 and 3 Paper:

Plain Preprinted Letterhead Prepunched Bond Recycled Color Glossy

7.50 in, 99.06 by

90.50 mm)

Commercial #10

(Com10) (4.10 by

9.50 in, 104.14 by

241.30 mm)

DL (110 by 220 mm,

4.33 by 8.67 in)

Double Post Card

(JPOSTD) (148 by

200 mm, 5.83 by

7.88 in)

C5 (162 by 229 mm,

6.38 by 9.02 in)

B5 (176 by 250 mm,

6.93 by 9.85 in)

215.90 by 279.40 mm)

A4 (210 by 297 mm,

8.27 by 11.70 in)

215.90 by 279.40 mm)

A4 (210 by 297 mm,

8.27 by 11.70 in)

Letter (8.50 by 11 in,

215.90 by 279.40 mm)

Legal (8.50 by 14 in,

215.90 by 355.60 mm)

A4 (210 by 297 mm,

8.27 by 11.70 in)

Tray 3 only

11 by 17 in (279.40 by

431.80 mm)

A3 (297 by 420 mm,

11.70 by 16.55 in)

Maximum 24 lb

(90 g/m

— Limit to media-fill

4 to 5 mils (0.10 to

0.13 mm) thick

16 to 28 lb (60 to 105 g/m bond

) bond

)

Approximately 10

Limit to media-fill mark on the media width guides

mark on the media width guides

Limit to media-fill mark on the media width guides

500 sheets of 20 lb (75 g/m2) bond

Limit to media-fill mark on the media width guides

Transparencies Letter (8.50 by 11 in,

62 3 Common Printing Tasks

215.90 by 279.40 mm)

A4 (210 by 297 mm,

8.27 by 11.70 in)

4 to 5 mils (0.10 to

0.13 mm) thick

Limit to media-fill mark on the media width guides

Tray Location Media Type

Media Size

(Common Name

and Dimensions) Media Weight

Maximum Capacity

Tray 4 Paper :

Plain Preprinted Letterhead Prepunched Bond Recycled Color Glossy

a. HP recommends using 5 mil (0.13 mm) thick transparencies with this printer.

Letter (8.50 by 11 in,

215.90 by 279.40 mm)

Legal (8.50 by 14 in,

215.90 by 355.60 mm)

11 by 17 in (279.40 by

431.80 mm)

A4 (210 by 297 mm,

8.27 by 11.70 in)

JIS B4 (257 by

364 mm, 10.13 by

14.34 in)

A3 (297 by 420 mm,

11.70 by 16.55 in)

16 to 28 lb (60 to 105 g/m bond

Supported Media Weights and Sizes for the Optional Multi-bin Mailbox

The following table lists the types and sizes of media supported by multi-bin mailbox output bins.

)

2,000 sheets of 20 lb (75 g/m2) bond

Limit to media-fill mark on the media width guides

Bin Media Type

Mailboxes Paper:

Plain Preprinted Letterhead Prepunched Bond Recycled Color

Media Size (Common Name and Dimensions)

Letter (8.50 by 11 in,

215.90 by 279.40 mm) Legal (8.50 by 14 in, 215.90 by 355.60 mm) 11 by 17 inch (279.40 by

431.80 mm)

A4 (210 by 297 mm, 8.27 by 11.70 in) A3 (297 by 420 mm, 11.70 by 16.55 in) JIS B4 (257 by 364 mm,

10.13 by 14.34 in)

Media Weight

16 to 28 lb (60 to

105 g/m bond

Maximum Capacity

250 sheets of 20 lb (75 g/m

)

Selecting Media

) bond

Bin Media Type

Media Size (Common Name and Dimensions)

Media Weight

Maximum Capacity

Left (face-up) Output Bin

Paper:

Plain Preprinted Letterhead Prepunched Bond Recycled Color Card Stock Heavy (greater than 28 lb/105 g/m2 bond) Glossy

Letter (8.50 by 11 in,

215.90 by 279.40 mm) Legal (8.50 by 14 in, 215.90 by 355.60 mm) 11 by 17 in (279.40 by

431.80 mm) Executive (7.25 by 10.50 in,

184.15 by 266.70 mm)

A4 (210 by 297 mm, 8.27 by 11.70 in) A5 (148 by 210 mm, 5.83 by 8.27 in) A3 (297 by 420 mm, 11.70 by 16.55 in) JIS B5 (182 by 257 mm,

7.17 by 10.13 in) JIS B4 (257 by 364 mm,

10.13 by 14.34 in) ISO B5 (176 by 250 mm,

6.93 by 9.85 in)

12 by 18.50 in (304.80 by

469.90 mm) 312 by 440 mm (12.29 by

17.33 in) Custom minimum 99 by 190 mm (3.90 by

7.49 in), maximum 304 by 469 mm 11.98 by 18.48 in)

16 to 58 lb (60 to 216

g/m

) bond

125 sheets of 20 lb (75 g/m2) bond

Labels Letter (8.50 by 11 in,

Transparencies Letter (8.50 by 11 in,

64 3 Common Printing Tasks

215.90 by 279.40 mm) A4 (210 by 297 mm, 8.27 by 11.70 in)

—

4 to 5 mils (0.10 to

0.13 mm)

thick

Bin Media Type

Media Size (Common Name and Dimensions)

Media Weight

Maximum Capacity

Envelopes Commercial #10 (Com10)

(4.10 by 9.50 in,

104.14 by 241.30 mm) Monarch (3.90 by 7.50 in,

99.06 by 190.50 mm)

C5 (162 by 229 mm, 6.38 by 9.02 in) DL (110 by 220 mm, 4.33 by 8.67 in) B5 (176 by 250 mm, 6.93 by 9.85 in) Double Post Card (JPOSTD) (148 by 200 mm, 5.83 by 7.88 in)

a. HP recommends using 5 mil (0.13 mm) thick transparencies with this printer.

Maximum 24 lb

(90 g/m bond

)

Supported Media Weights and Sizes for the Optional Duplexer

The following table lists the types and sizes of media supported by the optional duplexer.

30 Monarch-sized envelopes

Media Type

Duplexer Paper:

Plain Preprinted Letterhead Prepunched Bond Recycled Glossy

Media Size (Common Name and Dimensions)

Letter (8.50 by 11 in,

215.90 by 279.40 mm) Legal (8.50 by 14 in, 215.90 by 355.60 mm) 11 by 17 inch (279.40 by

431.80 mm)

A4 (210 by 297 mm, 8.27 by 11.70 in) A3 (297 by 420 mm, 11.70 by 16.55 in) JIS B4 (257 by 364 mm,

10.13 by 14.34 in) B5 (176 by 250 mm, 6.93 by 9.85 in)

Media Weight

16 to 28 lb (60 to 105

g/m

) bond

Maximum Capacity

Selecting Media

Supported Media Weights and Sizes for the Optional 3000-sheet Stapler/Stacker and Optional 3000-sheet Stacker

The following table lists the types and sizes of media supported by the optional 3000-sheet Stapler/Stacker and 3000-sheet Stack er tr ay, bin, or stapler.

T ray , Bin, or Stapler Media Type

Left (face-up) Output Bin

Paper:

Plain Preprinted Letterhead Prepunched Bond Recycled Color Card Stock Heavy (greater than 28 lb/105 g/m2 bond) Glossy

Media Size (Common Name and Dimensions)

Letter, ISO A4 (landscape orientation only)

Legal, Ledger (11 x17 in.), A3, JIS B4, JIS Double Postcard, JPostD, JIS B5, A5, Executive, JIS Exec, 8K, 16K (portrait orientation only) Custom: Minimum - 190 mm length x 98 mm width Maximum - 460 mm length x 305 mm width

Universal

Envelopes: COM 10, C5, DL, Monarch, B5 (portrait orientation only)

Media Weight

16 to 53 lb bond (60 to 199 g/m2)

Maximum Capacity

Up to 125 sheets Letter (20 lb bond) A4 (80 g/m2)

66 3 Common Printing Tasks

T ray , Bin, or Stapler Media Type

Media Size (Common Name and Dimensions)

Media Weight

Maximum Capacity

Stacker Bin (Optional Bin 1)

Stapler Paper:

Paper:

Plain Preprinted Letterhead Prepunched Bond Recycled Color

z Letter, ISO A4

(landscape orientation only)

z Legal, Ledger

(11 x17 in.), A3, JIS B4, JIS B5, A5, Executive, JISExec, 8K, 16K (portrait orientation only)

z Custom:

Minimum - 190 mm length x 148 mm width Maximum - 460 mm length x 297 mm width

Note

Envelopes, transparencies, and labels are ONLY supported in the Face-up Bin.

z Letter, ISO A4

(landscape orientation only)

z Legal, Ledger

(11 x17 in.), A3, JIS B4, JIS B5, A5, Executive, JIS Executive, 8K, 16K (portrait orientation only)

Note

Envelopes, transparencies, and labels are ONLY supported in the Face-up Bin.

16 to 28 lb bond (60 to

110 g/m

16 to 28 lb bond (60 to

110 g/m

Up to 3,000 sheets Letter (20 lb bond) A4 (80 g/m2)

)

Note

The Stacker Bin’s capacity varies depending on the paper’s size and weight. For example, using 11 x 17 in. (20 lb bond), the capacity can be approximately 1,500 sheets.

Maximum 5 mm stack height. For example, 50 sheets

)

of 20 lb bond.

Note

The stapling capacity varies depending on the paper’s thickness.

Selecting Media

Preprinted Forms and Letterhead

Observe the following guidelines to avoid problems with preprinted forms and letterhead.

z Forms and letterhead must have been printed with heat-resistant

inks that will not melt, vaporize, or release hazardous emissions when subjected to the printer's fusing temperatures (approximately 374° F, or 190° C).

z The inks must be non-flammable and must not adversely affect

any printer rollers.

z Forms and letterhead should be sealed in a moisture-proof

wrapping to prevent moisture damage during storage.

z Inks must be completely dry on forms and letterhead before they

are used in the printer. Ink that is not completely dry can come off the page during the fusing process.

68 3 Common Printing Tasks

Recycled Media

Choose recycled media that meets the same specifications as standard paper (see “Supported Media Weights and Sizes for Input

Trays” earlier in this chapter). HP recommends that recycled media

contain no more than five percent ground wood.

Envelopes

Envelopes can only be printed from tra y 1. The weight of the env elope paper should not exceed 24 lb (90 g/m2) bond; otherwise, jamming might occur. F or more inf ormation on printing envelopes, see “Printing

Envelopes from Tray 1” later in this chapter.

Envelopes should lie flat, with less than 0.25 inches (6.35 mm)

curl. Output envelopes to the left (f ace-up) output bin rather than to the

top (face-down) output bin to reduce curl. The optional multi-bin mailbox does not support envelopes e xcept

in its left (face-up) output bin. Do not use envelopes with windows or clasps.

Make sure envelopes are not wrinkled, nicked, or otherwise

damaged. Envelopes with a peel-off adhesive strip or with more than one

flap must use adhesives compatible with the printer's fusing temperatures (approximately 374° F, or 190° C). Extra flaps or strips can result in wrinkling or creasing, and can cause jamming.

All folds must be well scored and sharply creased.

Envelopes must be tightly constructed and should not contain air.

Envelopes that contain air may wrinkle as they pass through the printer.

Selecting Media

Transparencies

CAUTION Use only transparencies supported for use in this printer, such as

HP Color LaserJet transparencies (for ordering information, see “Accessories, Options, and Related Products transparencies that do not meet the specifications for this printer can cause poor print quality, media jams, and damage to the printer.

Although this printer supports transparencies between 4 and 5 mils (0.10 to 0.13 mm) thick, HP recommends using 5-mil (0.13-mm) thick transparencies.

To prevent damage to the printer, transparencies must be able to withstand the printer's fusing temperature (approximately 374° F, or 190° C).

Handle transparencies by the edges. Oils from your fingers can be deposited on the transparencies, causing print quality problems.

” in chapter 8). Using

Heavy Paper Stock

Heavy paper stock is any paper hea vier than 28 lb up to 58 lb (105 to 216 g/m2) bond. Always print heavy paper stock from tray 1. In the printer driver, select Hea vy P a per as the paper type on the P aper tab to ensure the correct finish on the media. Also, use the left (face-up) output bin to prevent media jams. For more information on changing the printer driver settings, see the online help.

Do not

use extremely heavy paper stock (greater than 58 lb, or 216 g/m2 bond). Misfeeds, mis-stacking, media jams, poor toner fusing, poor print quality, and excessive mechanical wear can result.

70 3 Common Printing Tasks

Labels

Labels consist of three parts: the top or face sheet that the printer prints on, the adhesive, and the carrier sheet (also referred to as the backing or liner). When printing on labels with this printer, observe the following:

Top sheets, which are the printing surface, are usually composed

of xerographic paper. Label top sheets must provide good toner adhesion.

Carrier sheets must be compatible with the printer's fusing

temperature (approximately 374° F, or 190° C) and the pressure of the fusing process. The carrier sheet also must be coated for easy release of the top sheet.

CAUTION

Note

Do not remove labels from the carrier sheet and then print on the remaining labels; printer damage can result.

Adhesives must be able to withstand the printer's fusing

temperature (approximately 374° F, or 190° C). The adhesives must not produce emissions that exceed exposure levels or threshold limits established by the U.S. Occupational Safety and Health Administration and other safety agencies. Adhesiv es must not come in direct contact with any part of the printer. No adhesive should be pressed out of the edges or between die-cuts (the cuts between individual labels).

Labels should be arranged so that the carrier sheet is not

exposed. Using label stock with spaces between the horizontal rows of labels might result in labels peeling off during printing, causing jams and possible printer damage. Labels might be specifically manufactured to leave a margin around the outside edges that correspond to the outer margins of the printable area.

Do not remove

the excess top sheet material from the carrier

sheet.

Labels could meet all of the guidelines in this chapter and still not print satisfactorily because of the printing environment or other variables over which HP has no control.

Selecting Media

Colored Media

Colored media should be of the same high quality as white xerographic paper. Pigments used must be able to withstand the printer's fusing temperature (approximately 374° F, or 190° C). Do not use media with colored coating that was added after the media was produced.

The printer cannot detect the color of media you are using. Varying the shade or color of the media can change the shades of the printed colors.

Media to Avoid

Follow these guidelines to avoid poor print quality or damage to the printer:

z Do not use media that contains embossing. z Do not use media with cutouts or perforations. z Do not use multi-part forms. z Do not use media with irregularities, such as tabs or staples. z Do not use preprinted media that contains thermography or inks

that melt, vaporize, or release hazardous emissions when subjected to the fusing temperature (approximately 374° F, or 190° C).

z Do not use any media that produces hazardous emissions, melts,

offsets, or discolors when heated to the printer's fusing temperatures (approximately 374° F, or 190° C).

z Do not use media that has already been through a photocopier or

printer, even if there is no printing on the page.

z Do not use media with a watermark if solid fill areas are to be

printed.

z Do not use transparencies designed for ink jet printers.

72 3 Common Printing Tasks

Controlling Your Print Job

Control your print jobs from the printer or your computer. Changes to the printer setup made from the printer control panel become default settings for all print jobs. Changes to the printer setup made through the printer driver on the computer will override settings in the printer control panel and affect only the print jobs initiated from that computer. Changes made from an application will remain in effect for the current print job or until changed, depending on the application. Most changes made to the printer should be made from the computer so that the changes do not affect other users' print jobs.

Changing Page Orientation

The following figure shows different page orientations:

Figure 7

Portrait

Landscape

Control the page orientation from your application, the printer driver, or the printer control panel (PCL print jobs only):

To print across the width (short edge) of the media, select portrait

page orientation from your application or the printer driver. To print across the length (long edge) of the media, select

landscape page orientation from your application or the printer driver.

For more information on changing the page orientation, see the online help for your application or the printer driver.

Controlling Your Print Job

Printing from Tray 1

Load up to 100 sheets of 20 lb (75 g/m2) bond paper in tray 1.

CAUTION

To avoid media jams, never add or remove media from tray 1 while the printer is printing from tray 1.

To load media into tray 1

1 Open tray 1. 2 Slide the media width guides to the

size that matches the media.

3 Load up to 100 sheets of 20 lb

(75 g/m tray f ace up , with the long edge of the letter- or A4-sized media toward the printer. For more information on loading other sizes into tray 1, see “Orienting Media

Note

Do not fill the input tray above the media-fill mark on the media guides.

4 Slide the media into the printer as far

as it will go (until the leading edge rests lightly against the printer) and adjust the media width guides until the media fits squarely and firmly between the media width guides without bending the media.

5 Use the control panel to select the

size and type of media in tray 1 (see

Configuring Media Type and Size

chapter 2).

) bond paper into the input

” later in this chapter.

74 3 Common Printing Tasks

Printing Envelopes from Tray 1

Load up to ten envelopes in tray 1.

CAUTION

Never use en v elopes with clasps, snaps , windows, coated linings, or self-stick adhesives. These items can damage the printer. Nev er try to print on both sides of an envelope. Media jams and printer damage can result.

To load envelopes in tray 1

Open tray 1.

Place up to ten envelopes in tray 1

between the media width guides, face up, with the back flap against the input tray and the return address area (short edge of the envelope) towards the printer.

Slide the media width guides until

they touch both sides of the envelopes without bending the envelopes.

Set the envelope size in the printer

control panel. For more information on configuring the printer control panel, see “Configuring Media Type

and Size” in chapter 2.

Printing from Tray 1

To print envelopes from tray 1

1 Select envelope in your application or in the printer driver if your

application does not support printing on envelopes. For more information on printing on envelopes, see the online help.

2 Set the envelope size and type in your application or the printer

driver.

3 If your application does not have an option to automatically format

an envelope, select Landscape for the page orientation.

4 Use the following table to set the margins for a return and mailing

address on a Commercial #10- (Com10) or DL-sized envelope.

Type of Address Left Margin Top Margin

Return 0.50 in (12.70 mm) 0.50 in (12.70 mm) Mailing 4 in (101.60 mm) 2 in (50.80 mm)

For other sizes of envelopes, adjust the margins as necessary. Avoid printing over the area where the envelope's three back flaps (seams) meet.

5 Print the file from your application.

76 3 Common Printing Tasks

Printing Tips for Tray 1

CAUTION

For letter- or A4-sized media, load the media with the

long edge

of the media toward the printer. For legal-, executive-, 11-by-17 inch, or A3-sized media, load the

media with the Heavy paper stock is any paper heavier than 28 lb up to 58 lb

short edge

of the media toward the printer.

(105 to 216 g/m2) bond. Always print heavy paper stock from tr ay

1. In the printer driver, select

Heavy Paper

as the paper type on the Paper tab to ensure the correct finish on the media. Also, use the left (face-up) output bin to prevent media jams.

To print on custom-sized media, set the media size in your

application or the printer driver. The printer will accept custom sizes between 3.90 by 7.49 in (99 b y 190 mm) and 12 by 18.50 in (304.80 by 469.90 mm). If the media size set in your application or the printer driver does not match the size of the media being fed into the printer, then the printer might not feed the media or the media might jam.

Do not use media heavier than 58 lb (216 g/m2) bond.

Handle transparencies by the edges to avoid leaving fingerprints

on the transparency.

Use only transparencies and glossy media that meet the specifications for this printer. Using an incorrect type of media can damage the printer. For more information on glossy media, see “Supported Media Weights and Sizes for Input Trays

” earlier in this

chapter.

Printing from Tray 1

Figure 8

Orienting Media

Orienting Media in Tray 1

Place media into the input tray with the side to be printed on face up for single-sided printing (see figure 8 place the top of the page toward the rear of the printer and the long edge toward the printer. For media sizes larger than letter and A4, place the top (short) edge of the page toward the printer.

). For letter- or A4-sized media,

Figure 9

Load letterhead and preprinted forms face up.

The duplexer prints the second side of the paper first, so paper such as letterhead and preprinted paper needs to be oriented as shown.

z Load letter and A4 paper with the front side down and the top,

short edge toward the rear of the printer for double-sided printing.

z Load other sizes of paper with the front side down and the top,

short edge toward the printer for double-sided printing.

78 3 Common Printing Tasks

Figure 10

Figure 11

Orienting Media for All Other Trays

Place the media into the input tray with the side to be printed on face down (see figure 10

Load letterhead with the top toward the rear of the input tray.

) for single-sided printing.

Note

Load letter and A4 paper with the front side up and the top, short

edge toward the rear of the tray for double-sided printing. Load other sizes with the front side up and the top, short edge

toward the right of the tray for double-sided printing.

Media Orientation for Printing Prepunched Paper

When printing with prepunched paper, alwa ys load the paper with the holes toward the printer for tra y 1 (see figure 8). Load the prepunched paper with the holes toward the right of the printer for tra ys 2, 3, and 4 (see figure 10 you must select prepunched paper as the paper type in the Paper Handling menu from the control panel and select prepunched paper from your printer driver.

When printing on both sides of prepunched paper with stapling enabled, the staple will be in the lower right corner of your print job.

). When printing on both sides of prepunched paper,

Printing from Tray 1

Printing from Trays 2 (some printer models only) and 3

Load up to 500 sheets of 20 lb (75 g/m2) bond paper in trays 2 and 3.

To load media into trays 2 and 3

CAUTION

To avoid media jams, never open an input tray while the printer is printing from that input tray.

1 Firmly grip the handle in the center of

the input tray, squeeze the release lever , and pull the input tr ay out until it stops.

Note

To use the media size currently configured in the input tray, go to step 8. To use a media size different from the current setting, go to step 2 to reconfigure the input tray.

80 3 Common Printing Tasks

2 Turn the media guide lock to the

unlocked position.

3 Slide the media width guides to the

size that matches the media.

4 Turn the media guide lock to the

locked position.

Adjust the left media guide by

pushing it in (A) and lifting up and out (B).

Note

Lift here (C) to remove paper from the tray.

Position the left media guide over the

correct media size marked on the input tray.

Press the left media guide into the

rear slot (D), and then lower it down (E) into the front slot (F). Verify the guide is not skewed.

Load up to 500 sheets of 20 lb

(75 g/m

) bond paper in the input tray. For information on loading different types of media, see “Orienting Media for All Other Trays later in this chapter.

CAUTION

Do not fill the input tray above the media-fill mark. Excessive media in the input trays can cause media jams.

”

Printing from Trays 2 (some printer models only) and 3

9 Ensure that the media size tab on the

front of the input tray is set to the correct media size.

10 Slide the input tray back into the

printer.

11 Set the media type in the printer

control panel. For more information on configuring the printer control panel, see “Configuring Media Type

and Size” in chapter 2.

Note

Always configure the media type in the printer control panel to prevent users from printing on the wrong media type (such as transparencies instead of plain paper).

Note

If media curls or skews excessively during printing, open the input tray and turn the stack of media over. To avoid media jams, never open the input tray while the printer is printing.

To print from trays 2 and 3

1 Select the media type and size from your application or the printer

driver. To set the media type and size in the printer control panel, see “Configuring Media Type and Size

2 Print the file from your application.

82 3 Common Printing Tasks

” in chapter 2.

Printing Tips for Trays 2 and 3

Handle transparencies by the edges to avoid leaving fingerprints

on the transparencies. Use transparencies that meet the media specifications for this

printer. Using the incorrect type of transparencies can damage the printer. For more information on transparencies, see “Supported Media Weights and Sizes for Input Trays this chapter.

Use letterhead that meets the media specifications for this printer .

For more information on letterhead specifications, see “Preprinted Forms and Letterhead

” earlier in this chapter.

” earlier in

Printing from Trays 2 (some printer models only) and 3

Printing from Tray 4 (some printer models only)

Load up to 2,000 sheets of 20 lb (75 g/m2) bond paper in tray 4.

To load media into tray 4

1 Firmly grip the handle in the center of

the input tray, squeeze the release lever , and pull the input tr ay out until it stops.

Note

To use the media size currently configured in the input tray, go to step 5. To use a different size, go to step 2.

2 Adjust the front media guide by

pulling up on the pin (A), placing the media guide into the slots on the top and bottom of the input tray that correspond to the media size you are loading (B), and pushing in the pin.

3 Repeat step 2 to adjust the back

media guide.

84 3 Common Printing Tasks

4 Repeat step 2 to adjust the left media

guide.

Note

For 11-by-17 inch media, move the left media guide to the back of the input tray.

Load up to 2,000 sheets of 20 lb

(75 g/m

) bond paper into the input tray. For information on loading different types of media, see “Orienting Media for All Other Trays

”

later in this chapter.

CAUTION

Do not place anything in the input tray to the left of the media guides because the input tray will not be able to lift the media to print and could damage the input tray. Also, do not fill the input tray above the media-fill mark on the left media guide. Excessive media can cause media jams.

Press down on all four corners of the

media stack to ensure the media rests flat in the input tray.

Close tray 4.

Set the media type in the printer

control panel. For more information on configuring the printer control panel, see “Configuring Media Type

and Size” in chapter 2.

Note

Always configure the media type in the printer control panel to prevent printing on the wrong media type (such as transparencies instead of plain paper).

To print from tray 4

Select the media type and size from your application or the printer

driver. To set the media type and size in the printer control panel, see “Configuring Media Type and Size

Print the file from your application.

Printing from Tray 4 (some printer models only)

” in chapter 2.

Printing Tips for Tray 4 (some printer models only)

Use letterhead that meets the media specifications for this printer (see “Preprinted Forms and Letterhead” earlier in this chapter).

86 3 Common Printing Tasks

Advanced Printing

Features

Overview

This chapter introduces some you take full advantage of the printer’s features. These tasks are “advanced” because they require you to change settings from a software application, the printer driver, or the printer’s control panel.

advanced printing tasks

to help

Overview

Using the HP TonerGauge

The HP TonerGauge feature allows the user to estimate how much toner is left in the cartridges. The HP TonerGauge indicator appears on the configuration page, on the status tab of the driver, and in HP Web JetAdmin (for the network administrator). The toner level indicated by the gauge may be used to estimate whether enough toner remains in the cartridges to complete a print job.

Note The user must reset the HP TonerGauge each time a new cartridge is

installed to ensure that the HP TonerGauge reports accurate information. See “Resetting the HP TonerGauge” on page 127.

88 4 Advanced Printing Features

Printing by Type and Size of Paper

You can configure the printer to select paper by letterhead) and paper tray).

(such as letter or A4), as opposed to

size

(such as plain or

type

source

Benefits of Printing by Type and Size of Paper

If you frequently use several different kinds of paper, once trays are set up correctly, you do not have to check which paper is loaded in each tray before you print. This is especially helpful when the printer is shared and more than one person loads or removes paper.

Printing by type and size of paper is a way to be sure that print jobs always print on the desired paper. (Some printers have a feature that “locks out” trays to prevent printing on the wrong paper. Printing by type and size of paper eliminates the need to lock out trays.)

To print by type and size of paper, do the following:

Be sure to adjust and load the trays correctly. (See the sections

on loading paper, starting on page 77 From the Paper Handling Menu in the printer’s control panel,

select the paper you are loading (such as bond or recycled), check the label on the package of paper. For supported types, see page 60

for each tray. If you are unsure what type

type

Select the paper size settings from the control panel.

•

: If custom paper is loaded, set the size of custom paper

Tray 1

from the Printing Menu to match the paper loaded in tray 1.

Other trays

properly loaded into the printer. (See the sections on loading paper, starting on page 77

: Paper size settings are adjusted when paper is

Printing by Type and Size of Paper

4 From the software or printer driver, select the desired type and

size of paper .

Note The type and size settings can also be configured from HP Web

JetAdmin for networked printers. See the printer software help. Settings in the printer driver and software application override control

panel settings. (Software application settings override printer driver settings.)

90 4 Advanced Printing Features

Different First Page

For Windows, select “Use different paper for first page” in your

printer driver. Choose a tray or type under First Page for the first page and then select a tray or type from Other Pages for the remaining pages. Place the paper with the side-to-be-printed up, the top of the page facing the rear of the printer, and the long edge leading into the printer.

For Macintosh, select “First from” and “Remaining from” in the print dialog box.

Note

Where and how you make selections depends on your software application or associated printer driver. (Some options may only be available through the printer driver.)

Load the paper for the remaining pages of the document into

another tray. You may select the first and remaining pages by type of paper. For more information, see Printing by Type and Size of

Paper on page 89.

The paper size must be the same for the first and remaining pages.

Different First Page

Printing Multiple Pages on One Sheet of P aper

You can print more than one page on a single sheet of paper. This feature is available in some printer drivers and provides a cost-effective way to print draft pages.

To print more than one page on a sheet of paper, look for the Pages Per Sheet option in the Finishing Tab of the printer driver. (This is sometimes called 2-up, 4-up, or n-up printing.)

92 4 Advanced Printing Features

Creating and Using Quick Sets

Quick Sets allow you to save the current driver settings (for example, page orientation, n-up printing or paper source) for reuse. For convenience, Quick Sets can be selected and saved from most printer driver tabs. You can also restore printer driver default settings by selecting Defaults from the Quick Sets drop-down list.

Note

Quick Sets are available only for Windows.

Quick Sets

Printer Driver Procedure

(Windows 3.1/9x/ NT 4.0/Windows

2000)

Creating Quick Sets

If you are using NT 4.0 or Windows

Note:

2000 and are running the printer driver from the server, you need administrator rights to save new Quick Sets.

Access the printer driver.

Select the desired print settings.

In the Quick Sets box, type a name for

the selected settings (for example “Quarterly Report” or “My Project Status”).

Click Save.

When you save Quick Sets, all current

driver settings are saved. The printer driver will now remember these settings.

Click OK.

Creating and Using Quick Sets

Quick Sets (continued)

Printer Driver Procedure

Using Quick Sets 1 Access the printer driver.

2 Select the desired item from the Quick

Sets drop-down list.

3 Click OK. The printer is now set to print

according to the settings in the Quick Sets you selected.

94 4 Advanced Printing Features

Quick Copying a Job

The quick copy f eature prints the requested number of copies of a job and stores a copy of the job on the printer’s hard disk. Additional copies of the job can be printed later.

CAUTION

The quick copy f eature allows e v ery user to print the last 32 jobs. This feature can be turned off in the driver.

This feature is the default for every job. This feature can be turned off from the driver. For more information about specifying the number of quick copy jobs that can be stored, see the panel item described on page 32

QUICK COPY JOBS

control

Printing Additional Copies of a Quick Copy Job

To print additional copies of a job stored on the printer’s hard disk from the control panel:

Press M Press I Press S Press - V

repeatedly until

ENU

until the desired job name appears.

TEM

to select the job.

ELECT

+ until the desired number of copies appears.

ALUE

QUICK COPY JOBS MENU

COPIES=1

appears.

Press S

to print the job.

ELECT

Quick Copying a Job

Deleting a Stored Quick Copy Job

When a user sends a quick copy job, the printer overwrites any previous jobs with the same name. If there is not a quick copy job already stored under the job name and the printer needs additional space, the printer may delete other stored quick copy jobs starting with the oldest job. The def ault n umber of quic k copy jobs that can be stored is 32. The number of quick copy jobs that can be stored is set from the control panel.

Note If you turn the printer off and then back on, all quick copy, proof and

hold, and private jobs are deleted.

A stored quick copy job can also be deleted from the control panel.

1 Press M 2 Press I

TEM

3 Press S 4 Press - V 5 Press S

repeatedly until QUICK COPY JOBS MENU appears.

ENU

until the desired job name appears.

to select the job. COPIES=1 appears.

ELECT

until DELETE appears.

ALUE

to delete the job.

ELECT

96 4 Advanced Printing Features

Proofing and Holding a Job

The proof and hold feature provides a quic k and easy wa y to print and proof one copy of a job and then print the additional copies.

To permanently store the job and prevent the printer from deleting it when space is needed for something else, select the Stored Job option in the driver.

Printing the Remaining Copies of a Held Job

The user can print the remaining copies of a job held on the printer’s hard disk from the control panel.

Note

Press M Press I Press S Press - V Press S

repeatedly until

ENU

until the desired job name appears.

TEM

to select the job.

ELECT

+ until the desired number of copies appears.

ALUE

to print the job.

ELECT

QUICK COPY JOBS MENU

COPIES=1

appears.

Deleting a Held Job

When a user sends a proof and hold job, the printer automatically deletes that user’s pre vious stored proof and hold job. If there is not a proof and hold job already stored for that job name and the printer needs additional space, the printer may delete other stored proof and hold jobs starting with the oldest one.

If you turn the printer off and then back on, all quick copy, proof and hold, and private jobs are deleted.

Proofing and Holding a Job

A stored proof and hold job can also be deleted from the control panel.

1 Press M 2 Press I

TEM

3 Press S 4 Press - V 5 Press S

repeatedly until QUICK COPY JOBS MENU appears.

ENU

until the desired job name appears.

to select the job. COPIES=1 appears.

ELECT

until DELETE appears.

ALUE

to delete the job.

ELECT

98 4 Advanced Printing Features

Printing a Private Job

The private printing feature lets a user specify that a job is not printed until that user releases it using a 4-digit Personal Identification Number (PIN) through the printer’s control panel. The user specifies the PIN in the driver and it is sent to the printer as part of the print job.

Specifying a Private Job

To specify that a job is private from the driver, select the Private Job option and type a 4-digit PIN.

Releasing a Private Job

The user can print a private job from the control panel.

Press M

repeatedly until

ENU

PRIVATE/STORED JOBS MENU

appears.

Press I Press S Press - V

press S

until the desired job name appears.

TEM

ELECT

PIN:0000

+ to change the first number of the PIN, and then

ALUE

. An * appears in place of the number. Repeat these

appears.

steps to change the remaining three numbers of the PIN.

appears.

+ until the desired number of copies appears.

ALUE

to print the job.

ELECT

COPIES=1

Press - V Press S

Printing a Private Job

HP Color LaserJet 8550, Color LaserJet 8550DN, Color LaserJet 8550GN, Color LaserJet 8550MFP, Color LaserJet 8550N User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

HP Customer Care

Online Services:

Obtaining software utilities and electronic information:

HP Service Agreements:

HP FIRST:

Customer support options worldwide

HP Customer Care Centers

Asia Pacific Countries/Regions

North & Latin America

Europe, Middle East, and Africa

Contents

Features

Printer Information

Configurations

Locating the Printer's Parts

Optional Paper Handling Accessories and Status Lights

Overview

Printer Control Panel Keys and Indicator Lights

When to Use the Printer Control Panel Menus

Using the Printer Control Panel in Shared Environments

Resetting the Printer

Factory Defaults

Printing Menu Maps

Changing Settings in the Printer Control Panel

Configuring Menu Selections

Auto Continue

Tray 1 Auto

Configuring Media Type and Size

Selecting an Output Bin

Setting Media Type and Size Overrides

Selecting the A4 Override

Selecting Toner Low Response

Setting the Power Save Mode

Selecting Parallel Advanced Function

Selecting the Default Printer Personality

Setting the I/O Timeout

Locking the Printer Control Panel

Selecting the Display Language

Printing Internal Pages

Interpreting the Configuration Page

Duplex Registration

Managing Memory

Resource Saving

Configuring the Printer for the Network

Selecting Media

Supported Media Weights and Sizes for Input Trays

Supported Media Weights and Sizes for the Optional Multi-bin Mailbox

Supported Media Weights and Sizes for the Optional Duplexer

Preprinted Forms and Letterhead

Recycled Media

Envelopes

Transparencies

Heavy Paper Stock

Labels

Colored Media

Media to Avoid

Controlling Your Print Job

Changing Page Orientation

Printing from Tray 1

Printing Envelopes from Tray 1

Printing Tips for Tray 1

Orienting Media

Printing from Trays 2 (some printer models only) and 3

Printing Tips for Trays 2 and 3

Printing from Tray 4 (some printer models only)

Printing Tips for Tray 4 (some printer models only)

Overview

Using the HP TonerGauge

Benefits of Printing by Type and Size of Paper

Different First Page

Printing Multiple Pages on One Sheet of P aper

Creating and Using Quick Sets

Quick Copying a Job

Printing Additional Copies of a Quick Copy Job

Deleting a Stored Quick Copy Job

Proofing and Holding a Job