Epson WorkForce 40 Quick Guide
WorkForce 40 Series
®
Quick Guide
Basic Printing
Maintaining Your Printer
Solving Problems
Contents
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Basic Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Printing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Printing With a Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Selecting the Correct Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Maintaining Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Checking the Print Head Nozzles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Cleaning the Print Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Checking the Ink Cartridge Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Purchasing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Checking for Software Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Checking the Status Lights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Where To Get Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Notices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Important Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
FCC Compliance Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Epson America, Inc., Limited Warranty . . . . . . . . . . . . . . . . . . . . . . . . . 33
Copyright Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
2 Contents
Introduction
After you have set up your WorkForce™ 40 Series as described on the Start Here
sheet, turn here to:
■ Load paper
■ Get the basic steps for printing from your computer
■ Perform routine maintenance
■ Solve simple problems
For additional instructions, see the on-screen Epson Information Center by doubleclicking the icon for it on your desktop.
Contents of
online manual
Please follow these guidelines as you read the instructions:
Warning:
Warnings must be followed carefully to avoid bodily injury.
Caution:
Cautions must be observed to avoid damage to your equipment.
Note:
Notes contain important information about your printer.
Tip:
Tips contain hints for better printing.
Movies and
featured topics
Links to online
resources
Introduction 3
Loading Paper
You can print on a variety of paper types and sizes. For details, see page 6.
1. Open the paper support and pull up the extensions.
2. Open the output tray, pull out the extensions, and flip up the paper stop.
3. Squeeze the edge guide and slide it left.
4 Loading Paper
Do not raise the paper
stop for legal-size paper.
4. Insert paper short edge first (glossy or printable side up), against the right side.
Load letterhead or pre-printed paper top edge first.
Always load paper short edge
first, even for landscape printing.
You can load up to 100 sheets of plain paper, 80 sheets of Epson Bright White
Paper or Presentation Paper Matte, or 20 sheets of photo paper. Load other
special papers one sheet at a time.
Note:
The type of paper you choose affects the way your printout looks. If you are just
printing a rough draft, plain paper is fine. However, for the best results, you’ll want
to use one of Epson’s special ink jet papers designed for your printer. See the next
section for more information.
5. Slide the edge guide against the paper, but not too tightly.
Note:
For details on paper and instructions on loading envelopes, see your on-screen Epson
Information Center.
Loading Paper 5
Using Special Papers
Epson offers a wide array of high quality papers, making it easy to maximize the
impact of your presentations, photos, and creative projects.
You can purchase genuine Epson ink and paper at Epson Supplies Central
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can
also purchase supplies from an Epson authorized reseller. To find the nearest one,
call 800-GO-EPSON (800-463-7766) or visit Epson’s website.
SM
at
Part
Paper type Size
Epson Bright White Paper Letter (8.5 × 11 in.) S041586 500
Epson Photo Paper Glossy 4 × 6 in. S041809
Letter (8.5 × 11 in.) S041141
Epson Premium Photo Paper Glossy Borderless 4 × 6 in. S041808
Borderless 5 × 7 in. S041464 20
Borderless 8 × 10 in. S041465 20
Letter (8.5 × 11 in.) S042183
Epson Ultra Premium Photo Paper
Glossy
Borderless 4 × 6 in. S042181
Borderless 5 × 7 in. S041945 20
Borderless 8 × 10 in. S041946 20
Letter (8.5 × 11 in.) S042182
number
S04203850100
S041649
S041271
S04172740100
S0416672550
S04217460100
S0421752550
Sheet
count
20
50
100
Epson Premium Photo Paper
Semi-gloss
Epson Presentation Paper Matte Letter (8.5 × 11 in.) S041062 100
Borderless 4 × 6 in. S041982 40
Letter (8.5 × 11 in.) S041331 20
Legal (8.5 × 14 in.) S041067 100
6 Loading Paper
Paper type Size
Part
number
Sheet
count
Epson Premium Presentation Paper
Matte
Epson Premium Presentation Paper
Matte Double-sided
Epson Ultra Premium Presentation
Paper Matte
Epson Photo Quality Self-adhesive
Sheets
Epson Iron-on Cool Peel Transfer
Paper
Borderless 8 × 10 in. S041467 50
Letter (8.5 × 11 in.) S041257
S04218050100
Letter (8.5 × 11 in.) S041568 50
Letter (8.5 × 11 in.) S041341 50
A4 (8.3 × 11.7 in.) S041106 10
Letter (8.5 × 11 in.) S041153 10
Using Special Papers 7
Basic Printing
This section describes the basic steps for printing a document or photo stored on
your Windows
®
or Macintosh® computer. For detailed instructions on printing,
see the on-screen Epson Information Center.
Before you start, make sure you’ve installed your printer software and connected
the printer to your computer as described on the Start Here sheet.
Tip:
It’s a good idea to check for updates to your WorkForce 40 Series software (see
page 24 for instructions).
Printing in Windows
1. Open a document or photo in an application.
2. Open the File menu and select
Print. You see a window like this one:
Select your printer
Click here to open
your printer software
3. Make sure
Preferences or Properties button.
(If you see a
Preferences or Properties on the next screen.)
8 Basic Printing
EPSON WorkForce 40 Series is selected, then click the
Setup, Printer, or Options button, click it. Then click
4. On the Main tab, select the basic print settings. Make sure you choose the
correct paper
Type setting for the paper you are using (see page 14 for
details).
Select the type of document you’re printing
(choose Photo or Best Photo for pictures)
Select your
paper Type
Select your
paper Size
Tip:
For quick access to the most common settings, click the Shortcuts tab and select
one of the presets. You can create your own presets by clicking the Save Settings
button on the Advanced tab. For details, see your on-screen Epson Information
Center.
Click here for
borderless photos
Select your
document
Orientation
5. To improve the color, contrast, and sharpness of photos, select Fix Photo.
6. To reduce or remove red-eye effects in photos, select
Fix Red-Eye.
7. If you want to reduce or enlarge your printout, or print double-sided, click the
Page Layout tab and select settings as necessary.
8. For more printing options, click the
Note:
For more information about print settings, click Help or see your on-screen
Epson Information Center.
Advanced tab.
9. Click OK to save your settings.
Printing in Windows 9
10. Click OK or Print to start printing. This window appears and shows the
progress of your print job.
Check ink
cartridge status
Cancel
printing
Printing With a Macintosh
See one of the sections below for your Mac OS® operating system.
Mac OS X 10.5
1. Open a document or photo in an application.
2. Open the
3. Select
File menu and select Print.
EPSON WorkForce 40 as the Printer setting.
Select EPSON WorkForce 40
4. Click d to expand the Print window, if necessary.
10 Basic Printing
Click to expand
5. Select the basic page setup options. For borderless photos, choose a
Paper Size setting with a Sheet Feeder - Borderless option.
Note:
If the setting you want isn’t shown (for example, Scale), check for it in your
application before printing.
Page setup
options
Pop-up menu
6. Choose Print Settings from the pop-up menu, then select the following
settings that appear on the bottom of the screen:
Choose Print Settings
Select your paper type
(see page 14)
Select Color or
Black/Grayscale output
Select higher quality or
faster printing (if available)
7. Choose any other printing options you may need from the pop-up menu. See
the on-screen Epson Information Center for details.
Tip:
To reduce or remove red-eye effects in photos, choose Extension Settings from
the pop-up menu and select Fix Red-Eye.
8. Click Print.
Printing With a Macintosh 11
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