Epson WorkForce 320, WorkForce 325, WorkForce 323 Quick Guide

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WorkForce 320/323/325 Series

Quick Guide

Basic Printing, Copying, Scanning, and Faxing

Maintaining Your Product

Network Setup (WorkForce 323/325 only)

Solving Problems

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Placing Originals for Copying, Scanning, or Faxing. . . . . . . . 7

Using the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Using the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Copying a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Copying a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . 11

Printing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Printing With a Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Selecting the Correct Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Faxing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Connecting a Phone or Answering Machine . . . . . . . . . . . . . . . . . . . . . . . 15

Setting Up Fax Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Sending a Fax From the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . 20

Scanning With Epson Scan Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Scanning With Mac OS X 10.6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Checking the Print Head Nozzles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Cleaning the Print Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Checking Ink Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Purchasing Epson Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

2 Contents

Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Wireless Network Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Installing for the First Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Setting Up Additional Computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Checking for Software Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Error Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Where to Get Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Notices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Contents 3

Loading Paper

You can print documents and photos on a variety of paper types and sizes. For details, see page 5. (For instructions on loading envelopes, see your online User’s Guide.)

1. Open the paper support and pull up the extensions. Then pull out the output tray extensions and flip up the paper stopper.

Note:

If you are using legal-size paper, do not raise the paper stopper.

2. Squeeze the edge guide as you slide it all the way to the left. (If the feeder guard is in the way, flip it forward.)

Feeder guard

Edge guide

3. Load paper against the right edge and behind the tab with the glossy or printable side face up. (Load letterhead or pre-printed paper top edge first.)

Always load paper short edge first; don’t load it sideways.

4 Loading Paper

You can load up to about 100 sheets of plain paper or 20 sheets of photo paper. Load other special papers one sheet at a time. See your online User’s Guide for details.

Note:

If you are just making a copy or printing a rough draft, plain paper is fine. However, for the best results, use one of Epson’s special ink jet papers, as listed below.

4. Squeeze the edge guide and slide it against the paper, but not too tightly.

Using Special Papers

Epson offers a wide array of high quality papers, making it easy to maximize the impact of your documents, photos, presentations, and other projects.

You can purchase genuine Epson ink and paper at Epson Supplies Central www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an Epson authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766).

Paper name Size

Epson Presentation Paper Matte Letter (8.5 × 11 inches

[216 × 279 mm]) Legal (8.5 × 14 inches

[216 × 356 mm])

Epson Premium Presentation

Paper Matte

Borderless 8 × 10 inches (203 × 254 mm)

Letter (8.5 × 11 inches [216 × 279 mm])

Part number

S041062 100

S041067 100

S041467 50

S041257 S04218050100

Sheet count

Using Special Papers 5

Paper name Size

Part number

Sheet count

Epson Premium Presentation

Paper Matte Double-sided

Epson Ultra Premium Photo

Paper Glossy

Epson Premium Photo Paper

Semi-gloss

Epson Premium Photo Paper

Glossy

Letter (8.5 × 11 inches [216 × 279 mm])

Borderless 4 × 6 inches (102 × 152 mm)

Borderless 5 × 7 inches (127 × 178 mm)

Borderless 8 × 10 inches (203 × 254 mm)

Letter (8.5 × 11 inches [216 × 279 mm])

Borderless 4 × 6 inches (102 × 152 mm)

Letter (8.5 × 11 inches [216 × 279 mm])

Borderless 4 × 6 inches (102 × 152 mm)

Borderless 5 × 7 inches (127 × 178 mm)

Borderless 8 × 10 inches (203 × 254 mm)

Letter (8.5 × 11 inches [216 × 279 mm])

S041568 50

S042181 S04217460100

S041945 20

S041946 20

S042182 S0421752550

S041982 40

S041331 20

S041808 S04172740100

S041464 20

S041465 20

S042183 S0416672550

Epson Photo Paper Glossy Borderless 4 × 6 inches

(102 × 152 mm) Letter (8.5 × 11 inches

[216 × 279 mm])

Epson Bright White Paper Letter (8.5 × 11 inches

[216 × 279 mm])

Epson Photo Quality Self-

adhesive Sheets

Epson Iron-on Cool Peel Transfer

paper

A4 (8.3 × 11.7 inches [210 × 297 mm])

Letter (8.5 × 11 inches [216 × 279 mm])

6 Using Special Papers

S041809 S04203850100

S041141 S041649 S041271

S041586 500

S041106 10

S041153 10

20 50 100

Placing Originals for Copying, Scanning, or Faxing

Before you copy, scan, or fax, place your documents or photos on the scanner glass or in the Automatic Document Feeder.

Using the Scanner Glass

You can place a photo or a document up to letter-size (or A4-size) on the scanner glass.

1. Open the document cover.

2. Place your original face-down on the scanner glass, with the top against the back left corner.

3. Close the cover gently to keep your original in place.

Using the Automatic Document Feeder

You can place up to 30 letter- or A4-size sheets or 10 legal-size sheets in the Automatic Document Feeder (ADF).

1. Open the ADF paper support.

Placing Originals for Copying, Scanning, or Faxing 7

2. Slide the edge guide outward.

3. Fan the originals, then tap them on a flat surface to even the edges.

4. Insert the originals face-up, top edge first.

5. Slide the edge guide against the originals, but not too tightly.

8 Using the Automatic Document Feeder

Copying a Document or Photo

Follow the instructions in this section to make color or black-and-white copies.

Note:

To turn off the “beep” heard when you press a button, press r/K Copy/Fax, press x Menu, press

select Off and press OK.

Copying a Document or Photo

You can copy documents onto plain paper or Epson special paper just like you would on a copy machine. If you use the Automatic Document Feeder, you can copy up to 30 sheets at a time onto letter- or A4-size plain paper.

You can copy a photo onto 4 × 6-inch, 5 × 7-inch, letter-size, or A4-size Epson photo paper (various types available) for instant photo reprints.

1. Load paper in the sheet feeder (see page 4).

2. Place your original document or photo on the scanner glass, or load your documents in the Automatic Document Feeder (see page 7).

u or d to select Maintenance, then press OK. Select Sound, then

Note:

When you use the Copy function with originals loaded in the Automatic Document Feeder, letter-size paper is automatically selected for your printed copies. If you copy a legal-size document, the image will be cropped to fit. To copy a full legal-size document on letter-size paper, press x Menu, select Reduce/Enlarge, then press

OK. Press u or d to select Legal->Letter, then press OK.

Copying a Document or Photo 9

3. Press the r/K Copy/Fax button.

4. Press u or d or use the numeric keypad to select the number of copies you want (up to 99).

5. To change the layout, press x

OK. Press u or d to select With Border to leave a

small margin around the image or

Menu, then press

Borderless to

expand the image all the way to the edge of the paper (slight cropping may occur), then press

Note:

You cannot print borderless on plain paper.

OK.

6. To change paper type, paper size, or any other print settings, press u or d to select the setting, then press

OK.

Note:

Not all Paper Type, Paper Size, Layout, and Quality settings may be available depending on the options you choose. See the online User’s Guide for details.

OK. Press u or d to select an option, then press

7. After you finish selecting settings, press x Menu to exit the settings menu.

8. Press the x press y

Note:

Do not pull out paper as it is printing; it ejects automatically.

B&W or x Color button to begin copying. To cancel copying,

Stop/Clear Settings.

10 Copying a Document or Photo

Printing From Your Computer

This section describes the basic steps for printing from a Windows® or Macintosh

computer. For detailed instructions on printing, see the online

User’s Guide.

Tip:

It’s a good idea to check for updates to your Epson product software; see page 41.

Printing in Windows

1. Open a photo or document in a printing program, and select the print option.

2. Select your product, then click the

3. On the Main tab, select basic print settings. Make sure you choose the correct

Type setting for your paper (see page 14).

paper

Select the type of document you’re printing (choose

Photo or Best Photo for pictures)

Select your paper Type

Preferences or Properties button.

Select your paper Size

Tip:

For more information about print settings, click Help.

Click here for borderless photos

Select your document or photo

Orientation

4. To resize your printout or print double-sided, click the Page Layout tab.

Printing From Your Computer 11

5. For more printing options, click the Advanced tab.

6. Click

7. Click

OK to save your settings. OK or Print to start printing. This window appears and shows the

progress of your print job.

Cancel printing

Printing With a Macintosh

Follow the steps below to print from Mac OS® X 10.5 to 10.6.

Note:

If you’re printing from Mac OS X 10.4, see your online User’s Guide for instructions.

1. Open a photo or document in a printing program, open the File menu, and select

Print.

2. Select your product as the

Printer setting.

Select your Epson product

3. Click the arrow to expand the Print window, if necessary.

12 Printing With a Macintosh

Click to expand

4. Select basic copy and page settings. For borderless photos, choose a

Size

setting with a Sheet Feeder - Borderless option.

Note:

If the setting you want isn’t shown (for example, Scale), check for it in your application before printing or check for it at the bottom of this window.

Copy and page settings

Application settings

Paper

5. Choose Print Settings from the pop-up menu, and select these print settings:

Choose Print Settings

Select your Media Type (see page 14)

Select Color or Black/Grayscale output

Select higher quality or faster printing (if available)

6. Choose any other printing options you may need from the pop-up menu. See the online User’s Guide for details.

Printing With a Macintosh 13

7. Click the Advanced button to change additional settings.

Note:

For more information on print settings, click ?.

8. Click Print.

9. To monitor your print job, click the printer icon in the dock.

ancel

printing Pause or

resume printing

Select the print job

Selecting the Correct Paper Type

Select the correct Type (see page 11) or Media Type (see page13) setting in your printer software so the ink coverage can be adjusted accordingly.

For this paper/media Select this setting

Plain paper Epson Bright White Paper Epson Presentation Paper Matte Epson Iron-on Cool Peel Transfer paper Epson Photo Quality Self-adhesive Sheets

Epson Ultra Premium Photo Paper Glossy Ultra Premium Photo Paper Glossy Epson Premium Photo Paper Glossy Premium Photo Paper Glossy Epson Photo Paper Glossy Photo Paper Glossy Epson Premium Photo Paper Semi-gloss Premium Photo Paper Semi-Gloss Epson Premium Presentation Paper Matte

Epson Premium Presentation Paper Matte

Double-sided

Envelopes Envelope

14 Selecting the Correct Paper Type

Plain Paper/Bright White Paper

Premium Presentation Paper Matte

Faxing a Document

Your product lets you send faxes by entering fax numbers, selecting entries from a speed dial or group dial list, or using the one-touch dial buttons. Using the Automatic Document Feeder, you can fax up to 30 pages at a time.

Note:

You can also send a fax from your computer using the Epson FAX Utility. With Windows, see the online User’s Guide. With Macintosh, download the utility from the Epson support web site listed on page 46.

Connecting a Phone or Answering Machine

1. Connect the phone cable from the wall jack to the

LINE port

on the back of the product.

LINE cable

Note:

If you’re connecting the product to a DSL phone line, you must plug a DSL filter into the wall jack or you won’t be able to use the fax or telephone equipment. Contact your DSL provider for the necessary filter.

2. To use a telephone or answering machine, you need a second phone cable. Connect one end of the cable to the telephone or answering machine, and connect the other end to the

EXT. port on the

back of the product.

Telephone wall jack

LINE cable

EXT. cable

Faxing a Document 15

In Auto Answer mode, if the incoming call is a fax and you pick up the phone or the answering machine answers, the product automatically begins receiving the fax. If the other party is a caller, the phone can be used as normal or a message can be left on the answering machine.

Note:

Any phone or answering machine must be connected to the EXT. port to detect an incoming fax call when a phone is picked up.

Setting Up Fax Features

Before sending or receiving faxes, you should create a fax header and select the number of rings before the fax answers.

Note:

To select other settings or use the Epson FAX Utility, see the online User’s Guide.

Entering Fax Header Information

You should enter your name and phone number in the fax header before sending faxes so that recipients can identify the origin of the fax.

Note:

If you leave the product unplugged for a long period of time, the date and time settings may get lost. See the Start Here sheet or online User’s Guide for instructions on resetting them.

Entering Your Sender Name

1. Press the r/K Copy/Fax button, then press x Menu.

2. Press u or d to select

OK.

press

3. Press u or d to select

4. Press

OK to select Fax Header.

5. Use the numeric keypad to enter your sender name or other header information (see “Using the Keypad to Enter Numbers and Characters” on page 17). You can enter up to 40 digits.

6. When you’re done, press

16 Setting Up Fax Features

Fax Settings, then

Header, then press OK.

OK to return to the Fax Header screen.

Entering Your Phone Number

1. From the Fax Header screen, press u or d to select

Your Phone Number, then press OK.

You see the phone number input screen.

2. Use the numeric keypad to enter your phone number (up to 20 digits).

3. When you’re done, press

4. Press x

Menu to exit the Fax Settings menu.

OK to return to the Your Phone Number screen.

Using the Keypad to Enter Numbers and Characters

When entering phone numbers and text in Fax mode, follow these guidelines:

■ To enter a fax number, use the numeric keypad. Press Redial/Pause to insert

a pause symbol (

–) when a pause is required during dialing. Use the #button

to insert the + symbol when entering an international phone number.

■ To move the cursor, add a space, or delete a character:

■ l or r: Move the cursor to the left or right.

■ Auto Answer: Inserts a space and moves the cursor right.

■ Speed Dial/Group Dial: Deletes a character and moves the cursor left.

■ To enter characters, press a keypad button repeatedly to switch between

uppercase, lowercase, or numbers. Press

1 to enter special characters.

Selecting the Number of Rings to Answer

If you connected an answering machine and it is set to pick up on the fourth ring, you should set the product to pick up on the fifth ring or later:

1. Press the r/K

2. Press u or d to select

3. Press u or d to select

4. Press u or d to select

Copy/Fax button, then press x Menu.

Fax Settings, then press OK. Communication, then press OK. Rings to Answer, then press OK.

5. Press u or d or use the numeric keypad to select the number of rings, then press

OK. Select more rings than you use for the answering machine.

6. Press x

Menu to exit the Fax Settings menu.

Setting Up Fax Features 17

+ 39 hidden pages