Epson WorkForce 320, WorkForce 325, WorkForce 323 Quick Guide
WorkForce 320/323/325 Series
®
Quick Guide
Basic Printing, Copying, Scanning, and Faxing
Maintaining Your Product
Network Setup (WorkForce 323/325 only)
Solving Problems
Contents
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Placing Originals for Copying, Scanning, or Faxing. . . . . . . . 7
Using the Scanner Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Using the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Copying a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Copying a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . 11
Printing in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Printing With a Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Selecting the Correct Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Faxing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Connecting a Phone or Answering Machine . . . . . . . . . . . . . . . . . . . . . . . 15
Setting Up Fax Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Sending a Fax From the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . 20
Scanning With Epson Scan Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Scanning With Mac OS X 10.6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Checking the Print Head Nozzles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Cleaning the Print Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Checking Ink Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Purchasing Epson Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
2 Contents
Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Wireless Network Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Installing for the First Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Setting Up Additional Computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Checking for Software Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Error Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Where to Get Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Notices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Contents 3
Loading Paper
You can print documents and photos on a variety of paper types and sizes. For
details, see page 5. (For instructions on loading envelopes, see your online
User’s Guide.)
1. Open the paper support and pull up the extensions. Then pull out the output
tray extensions and flip up the paper stopper.
Note:
If you are using legal-size paper, do not raise the paper stopper.
2. Squeeze the edge guide as you slide it all the way to the left. (If the feeder
guard is in the way, flip it forward.)
Feeder
guard
Edge
guide
3. Load paper against the right edge and behind the tab with the glossy or
printable side face up. (Load letterhead or pre-printed paper top edge first.)
Always load paper short edge
first; don’t load it sideways.
4 Loading Paper
You can load up to about 100 sheets of plain paper or 20 sheets of photo
paper. Load other special papers one sheet at a time. See your online
User’s Guide for details.
Note:
If you are just making a copy or printing a rough draft, plain paper is fine. However,
for the best results, use one of Epson’s special ink jet papers, as listed below.
4. Squeeze the edge guide and slide it against the paper, but not too tightly.
Using Special Papers
Epson offers a wide array of high quality papers, making it easy to maximize the
impact of your documents, photos, presentations, and other projects.
You can purchase genuine Epson ink and paper at Epson Supplies Central
www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can
also purchase supplies from an Epson authorized reseller. To find the nearest one,
call 800-GO-EPSON (800-463-7766).
SM
at
Paper name Size
Epson Presentation Paper Matte Letter (8.5 × 11 inches
[216 × 279 mm])
Legal (8.5 × 14 inches
[216 × 356 mm])
Epson Premium Presentation
Paper Matte
Borderless 8 × 10 inches
(203 × 254 mm)
Letter (8.5 × 11 inches
[216 × 279 mm])
Part
number
S041062 100
S041067 100
S041467 50
S041257
S04218050100
Sheet
count
Using Special Papers 5
Paper name Size
Part
number
Sheet
count
Epson Premium Presentation
Paper Matte Double-sided
Epson Ultra Premium Photo
Paper Glossy
Epson Premium Photo Paper
Semi-gloss
Epson Premium Photo Paper
Glossy
Letter (8.5 × 11 inches
[216 × 279 mm])
Borderless 4 × 6 inches
(102 × 152 mm)
Borderless 5 × 7 inches
(127 × 178 mm)
Borderless 8 × 10 inches
(203 × 254 mm)
Letter (8.5 × 11 inches
[216 × 279 mm])
Borderless 4 × 6 inches
(102 × 152 mm)
Letter (8.5 × 11 inches
[216 × 279 mm])
Borderless 4 × 6 inches
(102 × 152 mm)
Borderless 5 × 7 inches
(127 × 178 mm)
Borderless 8 × 10 inches
(203 × 254 mm)
Letter (8.5 × 11 inches
[216 × 279 mm])
S041568 50
S042181
S04217460100
S041945 20
S041946 20
S042182
S0421752550
S041982 40
S041331 20
S041808
S04172740100
S041464 20
S041465 20
S042183
S0416672550
Epson Photo Paper Glossy Borderless 4 × 6 inches
(102 × 152 mm)
Letter (8.5 × 11 inches
[216 × 279 mm])
Epson Bright White Paper Letter (8.5 × 11 inches
[216 × 279 mm])
Epson Photo Quality Self-
adhesive Sheets
Epson Iron-on Cool Peel Transfer
paper
A4 (8.3 × 11.7 inches
[210 × 297 mm])
Letter (8.5 × 11 inches
[216 × 279 mm])
6 Using Special Papers
S041809
S04203850100
S041141
S041649
S041271
S041586 500
S041106 10
S041153 10
20
50
100
Placing Originals for Copying, Scanning, or Faxing
Before you copy, scan, or fax, place your documents or photos on the scanner glass
or in the Automatic Document Feeder.
Using the Scanner Glass
You can place a photo or a document up to letter-size (or A4-size) on the scanner
glass.
1. Open the document cover.
2. Place your original face-down on the
scanner glass, with the top against the
back left corner.
3. Close the cover gently to keep your
original in place.
Using the Automatic Document Feeder
You can place up to 30 letter- or A4-size sheets or 10 legal-size sheets in the
Automatic Document Feeder (ADF).
1. Open the ADF paper support.
Placing Originals for Copying, Scanning, or Faxing 7
2. Slide the edge guide outward.
3. Fan the originals, then tap them on a flat surface to even the edges.
4. Insert the originals face-up, top edge first.
5. Slide the edge guide against the originals, but not too tightly.
8 Using the Automatic Document Feeder
Copying a Document or Photo
Follow the instructions in this section to make color or black-and-white copies.
Note:
To turn off the “beep” heard when you press a button, press r/K Copy/Fax, press
x Menu, press
select Off and press OK.
Copying a Document or Photo
You can copy documents onto plain paper or Epson special paper just like you
would on a copy machine. If you use the Automatic Document Feeder, you can
copy up to 30 sheets at a time onto letter- or A4-size plain paper.
You can copy a photo onto 4 × 6-inch, 5 × 7-inch, letter-size, or A4-size Epson
photo paper (various types available) for instant photo reprints.
1. Load paper in the sheet feeder (see page 4).
2. Place your original document or photo on the scanner glass, or load your
documents in the Automatic Document Feeder (see page 7).
u or d to select Maintenance, then press OK. Select Sound, then
Note:
When you use the Copy function with originals loaded in the Automatic Document
Feeder, letter-size paper is automatically selected for your printed copies. If you
copy a legal-size document, the image will be cropped to fit. To copy a full legal-size
document on letter-size paper, press x Menu, select Reduce/Enlarge, then press
OK. Press u or d to select Legal->Letter, then press OK.
Copying a Document or Photo 9
3. Press the r/K Copy/Fax button.
4. Press u or d or use the numeric keypad to select the number of copies you
want (up to 99).
5. To change the layout, press x
OK. Press u or d to select With Border to leave a
small margin around the image or
Menu, then press
Borderless to
expand the image all the way to the edge of the
paper (slight cropping may occur), then press
Note:
You cannot print borderless on plain paper.
OK.
6. To change paper type, paper size, or any other print settings, press u or d to
select the setting, then press
OK.
Note:
Not all Paper Type, Paper Size, Layout, and Quality settings may be available
depending on the options you choose. See the online User’s Guide for details.
OK. Press u or d to select an option, then press
7. After you finish selecting settings, press x Menu to exit the settings menu.
8. Press the x
press y
Note:
Do not pull out paper as it is printing; it ejects automatically.
B&W or x Color button to begin copying. To cancel copying,
Stop/Clear Settings.
10 Copying a Document or Photo
Printing From Your Computer
This section describes the basic steps for printing from a Windows® or
Macintosh
®
computer. For detailed instructions on printing, see the online
User’s Guide.
Tip:
It’s a good idea to check for updates to your Epson product software; see page 41.
Printing in Windows
1. Open a photo or document in a printing program, and select the print option.
2. Select your product, then click the
3. On the Main tab, select basic print settings. Make sure you choose the correct
Type setting for your paper (see page 14).
paper
Select the type of
document you’re
printing (choose
Photo or Best
Photo for pictures)
Select your
paper Type
Preferences or Properties button.
Select your
paper Size
Tip:
For more information about print settings, click Help.
Click here for
borderless photos
Select your
document or photo
Orientation
4. To resize your printout or print double-sided, click the Page Layout tab.
Printing From Your Computer 11
5. For more printing options, click the Advanced tab.
6. Click
7. Click
OK to save your settings.
OK or Print to start printing. This window appears and shows the
progress of your print job.
Cancel
printing
Printing With a Macintosh
Follow the steps below to print from Mac OS® X 10.5 to 10.6.
Note:
If you’re printing from Mac OS X 10.4, see your online User’s Guide for instructions.
1. Open a photo or document in a printing program, open the File menu, and
select
Print.
2. Select your product as the
Printer setting.
Select your Epson product
3. Click the arrow to expand the Print window, if necessary.
12 Printing With a Macintosh
Click to expand
4. Select basic copy and page settings. For borderless photos, choose a
Size
setting with a Sheet Feeder - Borderless option.
Note:
If the setting you want isn’t shown (for example, Scale), check for it in your
application before printing or check for it at the bottom of this window.
Copy and
page settings
Application
settings
Paper
5. Choose Print Settings from the pop-up menu, and select these print settings:
Choose Print Settings
Select your Media Type
(see page 14)
Select Color or
Black/Grayscale output
Select higher quality or
faster printing (if
available)
6. Choose any other printing options you may need from the pop-up menu. See
the online User’s Guide for details.
Printing With a Macintosh 13
7. Click the Advanced button to change additional settings.
C
Note:
For more information on print settings, click ?.
8. Click Print.
9. To monitor your print job, click the printer icon in the dock.
ancel
printing
Pause or
resume
printing
Select the
print job
Selecting the Correct Paper Type
Select the correct Type (see page 11) or Media Type (see page13) setting in your
printer software so the ink coverage can be adjusted accordingly.
For this paper/media Select this setting
Plain paper
Epson Bright White Paper
Epson Presentation Paper Matte
Epson Iron-on Cool Peel Transfer paper
Epson Photo Quality Self-adhesive Sheets
Epson Ultra Premium Photo Paper Glossy Ultra Premium Photo Paper Glossy
Epson Premium Photo Paper Glossy Premium Photo Paper Glossy
Epson Photo Paper Glossy Photo Paper Glossy
Epson Premium Photo Paper Semi-gloss Premium Photo Paper Semi-Gloss
Epson Premium Presentation Paper Matte
Epson Premium Presentation Paper Matte
Double-sided
Envelopes Envelope
14 Selecting the Correct Paper Type
Plain Paper/Bright White Paper
Premium Presentation Paper Matte
Faxing a Document
Your product lets you send faxes by entering fax numbers, selecting entries from a
speed dial or group dial list, or using the one-touch dial buttons. Using the
Automatic Document Feeder, you can fax up to 30 pages at a time.
Note:
You can also send a fax from your computer using the Epson FAX Utility. With
Windows, see the online User’s Guide. With Macintosh, download the utility from the
Epson support web site listed on page 46.
Connecting a Phone or Answering Machine
1. Connect the phone cable from
the wall jack to the
LINE port
on the back of the product.
LINE cable
Note:
If you’re connecting the product
to a DSL phone line, you must
plug a DSL filter into the wall jack
or you won’t be able to use the
fax or telephone equipment.
Contact your DSL provider for the
necessary filter.
2. To use a telephone or
answering machine, you need a
second phone cable. Connect
one end of the cable to the
telephone or answering
machine, and connect the other
end to the
EXT. port on the
back of the product.
Telephone
wall jack
Telephone
wall jack
LINE cable
EXT. cable
Faxing a Document 15
In Auto Answer mode, if the incoming call is a fax and you pick up the phone or
the answering machine answers, the product automatically begins receiving the
fax. If the other party is a caller, the phone can be used as normal or a message can
be left on the answering machine.
Note:
Any phone or answering machine must be connected to the EXT. port to detect an
incoming fax call when a phone is picked up.
Setting Up Fax Features
Before sending or receiving faxes, you should create a fax header and select the
number of rings before the fax answers.
Note:
To select other settings or use the Epson FAX Utility, see the online User’s Guide.
Entering Fax Header Information
You should enter your name and phone number in the fax header before sending
faxes so that recipients can identify the origin of the fax.
Note:
If you leave the product unplugged for a long period of time, the date and time settings
may get lost. See the Start Here sheet or online User’s Guide for instructions on
resetting them.
Entering Your Sender Name
1. Press the r/K Copy/Fax button, then press x Menu.
2. Press u or d to select
OK.
press
3. Press u or d to select
4. Press
OK to select Fax Header.
5. Use the numeric keypad to enter your sender name or other header
information (see “Using the Keypad to Enter Numbers and Characters” on
page 17). You can enter up to 40 digits.
6. When you’re done, press
16 Setting Up Fax Features
Fax Settings, then
Header, then press OK.
OK to return to the Fax Header screen.
Entering Your Phone Number
1. From the Fax Header screen, press u or d to
select
Your Phone Number, then press OK.
You see the phone number input screen.
2. Use the numeric keypad to enter your phone number (up to 20 digits).
3. When you’re done, press
4. Press x
Menu to exit the Fax Settings menu.
OK to return to the Your Phone Number screen.
Using the Keypad to Enter Numbers and Characters
When entering phone numbers and text in Fax mode, follow these guidelines:
■ To enter a fax number, use the numeric keypad. Press Redial/Pause to insert
a pause symbol (
–) when a pause is required during dialing. Use the #button
to insert the + symbol when entering an international phone number.
■ To move the cursor, add a space, or delete a character:
■ l or r: Move the cursor to the left or right.
■ Auto Answer: Inserts a space and moves the cursor right.
■ Speed Dial/Group Dial: Deletes a character and moves the cursor left.
■ To enter characters, press a keypad button repeatedly to switch between
uppercase, lowercase, or numbers. Press
1 to enter special characters.
Selecting the Number of Rings to Answer
If you connected an answering machine and it is set to pick up on the fourth ring,
you should set the product to pick up on the fifth ring or later:
1. Press the r/K
2. Press u or d to select
3. Press u or d to select
4. Press u or d to select
Copy/Fax button, then press x Menu.
Fax Settings, then press OK.
Communication, then press OK.
Rings to Answer, then press OK.
5. Press u or d or use the numeric keypad to select the number of rings, then
press
OK. Select more rings than you use for the answering machine.
6. Press x
Menu to exit the Fax Settings menu.
Setting Up Fax Features 17
Loading...