Epson WF-8510DWF User Guide

User's Guide

NPD5015-00 EN

User's Guide

Copyright

No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Seiko Epson Corporation. No patent liability is assumed with respect to the use of the information contained herein. Neither is any liability assumed for damages resulting from the use of the information herein. information contained herein is designed only for use with this Epson printer. Epson is not responsible for any use of this information as applied to other printers.

Neither Seiko Epson Corporation nor its aliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse of this product or unauthorized modications, repairs, or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation's operating and maintenance instructions.

Seiko Epson Corporation and its aliates shall not be liable for any damages or problems arising from the use of any options or any consumable products other than those designated as Original Epson Products or Epson Approved Products by Seiko Epson Corporation.

e

Seiko Epson Corporation shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Epson Approved Products by Seiko Epson Corporation.

contents of this manual and the

e

specications

of this product are subject to change without notice.

User's Guide

Trademarks

❏ EPSON® is a registered trademark, and EPSON EXCEED YOUR VISION or EXCEED YOUR VISION is a

trademark of Seiko Epson Corporation.

❏ PRINT Image Matching™ and the PRINT Image Matching logo are trademarks of Seiko Epson Corporation.

❏ Intel

❏ EPSON Scan soware is based in part on the work of the Independent JPEG Group.

❏

❏ Microso

❏ Apple, Macintosh, Mac OS, OS X, and Bonjour are trademarks of Apple Inc., registered in the U.S. and other

is a registered trademark of Intel Corporation.

libti

Permission to use, copy, modify, distribute, and sell this hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in all copies of the soware and related documentation, and (ii) the names of Sam Leer and Silicon Graphics may not be used in any advertising or publicity relating to the permission of Sam Leer and Silicon Graphics.

THE SOFTWARE IS PROVIDED "AS-IS" AND WITHOUT WARRANTY OF ANY KIND, EXPRESS, IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR NOT ADVISED OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY OF LIABILITY, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

, Windows®, and Windows Vista® are registered trademarks of Microso Corporation.

countries. AirPrint is a trademark of Apple Inc.

Leer

soware

and its documentation for any purpose is

without the

specic,

prior written

❏ Google Cloud Print™ is a registered trademark of Google Inc.

❏ Adobe, Adobe Reader, Acrobat, and Photoshop are trademarks of Adobe systems Incorporated, which may be

registered in certain jurisdictions.

❏ General Notice: Other product names used herein are for identication purposes only and may be trademarks

of their respective owners. Epson disclaims any and all rights in those marks.

User's Guide

Contents

Trademarks

About This Manual

Introduction to the Manuals...................8

Marks and Symbols.........................8

Descriptions Used in this Manual...............9

Operating System References..................9

Important Instructions

Safety Instructions.........................10

Printer Advisories and Warnings.............. 11

Advisories and Warnings for Setting Up/

Using the Printer........................11

Advisories and Warnings for Using the

Printer with a Wireless Connection...........12

Advisories and Warnings for Using the

Touchscreen........................... 12

Advisories and Warnings for Using the

Optional Cabinet........................12

Protecting Your Personal Information...........13

Administrator Settings

Locking the Printer Settings Using an

Administrator's Password....................14

Unlocking the Printer Settings................ 14

User Feature Restrictions....................14

Printer Basics

Part Names and Functions...................16

Control Panel............................ 20

Buttons and Lights.......................20

Icons Displayed on the LCD Screen...........20

Icons Displayed on the Soware Keyboard of

the LCD Screen.........................22

Menu Options............................22

Copy Mode............................22

Scan Mode.............................24

Fax Mode............................. 26

Memory Device Mode....................27

Setup Mode............................28

Contacts Mode......................... 37

Presets Mode...........................37

Status Menu............................37

Loading Paper

Paper Handling Precautions..................38

Available Paper and Capacities................38

List of Paper Types.......................41

Loading Paper in the Paper Cassette............42

Loading Paper in the Rear Paper Feed...........44

Loading Paper in the Front Paper Feed Slot. . . . . . . 46

Loading Envelopes and Precautions............ 47

Setting the Paper Size and Paper Type for Each

Paper Source.............................47

Placing Originals

Available Originals for the ADF...............49

Placing Originals on the ADF.................49

Placing Originals on the Scanner Glass. . . . . . . . . . 51

Managing Contacts

Registering Contacts....................... 53

Registering Grouped Contacts................53

Registration and Backup of Contacts Using a

Computer...............................54

Printing

Printing from the Control Panel...............55

Printing from a Computer...................55

Authenticating Users in the Printer Driver when User Feature Restriction Is Enabled (for

Windows Only).........................56

Printing Basics - Windows.................56

Printing Basics - Mac OS X.................58

Printing on 2-Sides.......................59

Printing Several Pages on One Sheet..........62

Printing to Fit the Paper Size................63

Printing Multiple Files Together (for

Windows Only).........................64

Enlarged Printing and Making Posters (for

Windows Only).........................65

Printing on Envelopes.................... 71

Printing Using Advanced Features........... 72

Smart Devices Printing......................74

Canceling Printing.........................75

Canceling Printing - Printer Button...........75

User's Guide

Contents

Canceling Printing - Status Menu............75

Canceling Printing - Windows.............. 75

Canceling Printing - Mac OS X..............75

Copying

Scanning

Scanning Using the Control Panel..............78

Scanning to an Email.....................78

Scanning to a Network Folder or FTP Server. . . . 79

Scanning to a Memory Device.............. 79

Scanning to the Cloud....................80

Scanning Using Document Capture Pro (for

Windows Only).........................80

Scanning to a Computer (WSD).............81

Scanning from a Computer...................81

Authenticating Users when Using Access

Control in EPSON Scan (for Windows Only). . . .81

Scanning in Oce Mode..................82

Scanning in Professional Mode..............83

Smart Devices Scanning.....................85

Faxing

Setting Up a Fax...........................86

Connecting to a Phone Line................86

Making Basic Fax Settings................. 90

Sending Faxes............................92

Basic Fax Sending Operations...............92

Various Ways of Sending Faxes..............94

Receiving Faxes...........................98

Setting Receiving Mode...................98

Various Ways of Receiving Faxes.............99

Making Output Settings for Received Faxes. . . . 100

Using Other Faxing Features.................102

Printing Fax Report and List...............102

Setting Security for Faxing................ 103

Checking Fax Jobs......................103

Replacing Ink Cartridges and Other Consumables

Checking the Status of the Ink Cartridges and

the Maintenance Box......................105

Checking the Status of the Ink Cartridges and

the Maintenance Box - Control Panel. . . . . . . . 105

Checking the Status of the Ink Cartridges and

the Maintenance Box - Windows............105

Checking the Status of the Ink Cartridges and

the Maintenance Box - Mac OS X...........105

Ink Cartridge Codes.......................106

Ink Cartridge Handling Precautions...........106

Replacing Ink Cartridges................... 107

Maintenance Box Code.....................109

Maintenance Box Handling Precautions........ 109

Replacing a Maintenance Box................109

Maintenance Rollers Codes..................111

Replacing Maintenance Rollers in Paper

Cassette 1.............................. 111

Replacing Maintenance Rollers in Paper

Cassette 2 to 4...........................115

Temporarily Printing with Black Ink...........118

Temporarily Printing with Black Ink - Windows 119 Temporarily Printing with Black Ink -

Mac OS X............................ 120

Conserving Black Ink when the Black Ink Is

Low (for Windows Only)................... 121

Improving Print and Scan Quality

Checking and Cleaning the Print Head.........122

Checking and Cleaning the Print Head -

Control Panel..........................122

Checking and Cleaning the Print Head -

Windows.............................123

Checking and Cleaning the Print Head -

Mac OS X............................ 123

Aligning the Print Head....................123

Aligning the Print Head - Control Panel. . . . . . 124

Aligning the Print Head - Windows..........124

Aligning the Print Head - Mac OS X.........125

Cleaning the Paper Path....................125

Cleaning the ADF........................ 126

Cleaning the Scanner Glass..................128

Applications and Network Service Information

Epson Connect Service.....................129

Web Cong.............................129

Necessary Applications.....................129

Windows Printer Driver..................129

Mac OS X Printer Driver................. 131

EPSON Scan (Scanner Driver).............133

Document Capture Pro (for Windows Only). . . 133

PC-FAX Driver (Fax Driver)...............134

FAX Utility........................... 134

User's Guide

Contents

E-Web Print (for Windows Only)...........134

EPSON Soware Updater.................135

EpsonNet Cong.......................135

Uninstalling Applications...................135

Uninstalling Applications - Windows.........135

Uninstalling Applications - Mac OS X........136

Installing Applications.....................137

Updating Applications and Firmware.......... 137

Solving Problems

Checking the Printer Status..................139

Checking Messages on the LCD Screen. . . . . . . 139

Error Code on the Status Menu.............140

Checking the Printer Status - Windows.......144

Checking Printer Status - Mac OS X......... 144

Removing Jammed Paper...................144

Removing Jammed Paper from the Front

Cover (A)............................ 145

Removing Jammed Paper from the Rear

Paper Feed (B1). . . . . . . . . . . . . . . . . . . . . . . . 146

Removing Jammed Paper from the Front

Paper Feed Slot (B2). . . . . . . . . . . . . . . . . . . . . 146

Removing Jammed Paper from the Paper

Cassette (C1/C2/C3/C4)..................147

Removing Jammed Paper from Rear Cover 1

(D1) and Rear Cover 2 (D2)...............148

Removing Jammed Paper from the Rear Cover (E) of the Optional Paper Cassette Unit. . 149

Removing Jammed Paper from the ADF (F). . . 150

Paper Does Not Feed Correctly. . . . . . . . . . . . . . . 152

Original Does Not Feed in the ADF. . . . . . . . . .153

Power and Control Panel Problems............154

Power Does Not Turn On.................154

Power Does Not Turn O.................154

LCD Screen Gets Dark...................154

Printer Does Not Print.....................154

Printout Problems........................155

Print Quality Is Poor.................... 155

Copy Quality Is Poor....................156

An Image of the Reverse Side of the Original

Appears in the Copied Image.............. 157

e Position, Size, or Margins of the Printout

Are Incorrect..........................157

Paper Is Smeared or Scued...............157

Printed Characters Are Incorrect or Garbled. . . 158

Printed Image Is Inverted..............159

e e Printout Problem Could Not be Cleared. . . 159

Printing Is Too Slow.......................159

Cannot Start Scanning.....................159

Scanned Image Problems...................160

Scan Quality Is Poor.....................160

Characters Are Blurred...................161

An Image of the Reverse Side of the Original

Appears in the Scanned Image............. 161

Moiré (Cross-Hatch) Patterns Appear in the

Scanned Image.........................161

Scanning Area or Direction Is Not Correct. . . . 162

e Scanned Image Problem Could Not be

Cleared..............................162

Other Scanning Problems...................162

umbnail

Scanning Is Too Slow....................163

Scanning Stops when Scanning to PDF/

Multi-TIFF........................... 163

Problems when Sending and Receiving Faxes. . . . .163

Cannot Send or Receive Faxes..............163

Cannot Send Faxes......................164

Cannot Send Faxes to a Specic Recipient. . . . . 165

Cannot Send Faxes at a Specied Time....... 165

Cannot Receive Faxes....................165

Memory Full Error Occurs................165

Sent Fax Quality Is Poor..................166

Faxes Are Sent at the Wrong Size............166

Received Fax Quality Is Poor...............167

Cannot Receive A3 Size Faxes..............167

Received Faxes Are Not Printed............ 167

Other Faxing Problems.....................167

Cannot Make Calls on the Connected

Telephone............................167

Answering Machine Cannot Answer Voice

Calls................................168

Sender's Fax Number Not Displayed on

Received Faxes or the Number Is Wrong. . . . . . 168

Other Problems..........................168

Slight Electric Shock when Touching the

Printer...............................168

Operation Sounds Are Loud...............168

e Date and Time Are Incorrect........... 168

Memory Device Is not Recognized.......... 169

Cannot Save Data to a Memory Device.......169

Forgot Your Password....................169

Application Is Blocked by a Firewall (for

Windows Only)........................169

Preview Does Not Work Properly. . .162

Appendix

Technical Specications....................170

Printer

Scanner Specications...................170

Interface Specications...................171

Specications

....................170

User's Guide

Contents

Fax Specications.......................171

Wi-Fi Specications.....................172

Ethernet Specications...................172

Security Protocol.......................172

External USB Device Specications..........173

Supported Data Specications..............173

Dimensions...........................174

Electrical Specications..................174

Environmental Specications..............175

System Requirements....................175

Regulatory Information....................176

Standards and Approvals................. 176

Restrictions on Copying..................176

Printer Transfer and Transportation...........177

Printer Transfer Within a Short Distance. . . . . . 177

Transporting the Printer..................178

Installing the Optional Units.................178

Optional Cabinet Code...................178

Installing the Optional Cabinet.............179

Optional Paper Cassette Unit Code..........183

Installing the Optional Paper Cassette Units. . . 184

Printer Sharing...........................188

Where to Get Help........................189

Technical Support Web Site................189

Contacting Epson Support................189

User's Guide

About This Manual

Introduction to the Manuals

e latest versions of the following manuals are available from the Epson support website.

http://www.epson.eu/Support (Europe)

http://support.epson.net/ (outside Europe)

❏ Important Safety Instructions (paper manual)

Provides you with instructions to ensure the safe use of this printer. is manual may not be included depending on model and region.

❏ Start Here (paper manual)

Provides you with an introduction to the printer and services.

❏ User's Guide (PDF manual)

is manual. Provides instructions on using the printer, replacing ink cartridges, maintenance, and solving problems.

❏ Network Guide (PDF manual)

Provides information on network settings and solving problems when using the printer on a network.

❏ Administrator's Guide (PDF manual)

Provides network administrators with information on management and printer settings.

❏ Epson Connect Guide (PDF manual)

Provides information on Epson Connect services. website.

https://www.epsonconnect.com/

http://www.epsonconnect.eu (Europe only)

As well as the manuals above, check the various types of help information available from the printer itself or from the applications.

guide is available from the Epson Connect portal

is

Marks and Symbols

Caution:

Instructions that must be followed carefully to avoid bodily injury.

Important:

Instructions that must be observed to avoid damage to your equipment.

Note:

Instructions containing useful tips and restrictions on printer operation.

Related Information

User's Guide

About This Manual

Links to related sections.

Descriptions Used in this Manual

❏ Screenshots of the printer driver and the EPSON Scan (scanner driver) screens are from Windows 8 or Mac OS

X v10.8.x. e content displayed on the screens varies depending on the model and situation.

❏ Illustrations of the printer used in this manual are examples only. Although there may be slight

depending on the model, the method of operation is the same.

❏ Some of the menu items on the LCD screen vary depending on the model and settings.

dierences

Operating System References

Windows

In this manual, terms such as "Windows 8.1", "Windows 8", "Windows 7", "Windows Vista", "Windows XP", "Windows Server 2012", "Windows Server 2008 R2", "Windows Server 2008", "Windows Server 2003 R2", and "Windows Server 2003" refer to the following operating systems. Additionally, "Windows" is used to refer to all versions.

❏ Microso® Windows® 8.1 operating system

❏

Microso®

❏ Microso® Windows® 7 operating system

❏ Microso® Windows Vista® operating system

❏ Microso® Windows® XP operating system

❏ Microso® Windows® XP Professional x64 Edition operating system

Windows® 8 operating system

❏ Microso® Windows Server® 2012 operating system

❏ Microso® Windows Server® 2008 R2 operating system

❏ Microso® Windows Server® 2008 operating system

❏

Microso®

❏ Microso® Windows Server® 2003 operating system

Mac OS X

In this manual, "Mac OS X v10.9.x" refers to "OS X Mavericks" and "Mac OS X v10.8.x" refers to "OS X Mountain Lion". Additionally, "Mac OS X" is used to refer to "Mac OS X v10.9.x", "Mac OS X v10.8.x", "Mac OS X v10.7.x", "Mac OS X v10.6.x", and "Mac OS X v10.5.8".

Windows Server® 2003 R2 operating system

User's Guide

Important Instructions

Safety Instructions

Read and follow these instructions to ensure safe use of this printer. Make sure you keep this manual for future reference. Also, be sure to follow all warnings and instructions marked on the printer.

❏ Use only the power cord supplied with the printer and do not use the cord with any other equipment. Use of

other cords with this printer or the use of the supplied power cord with other equipment may result in re or electric shock.

❏ Be sure your AC power cord meets the relevant local safety standard.

❏ Never disassemble, modify, or attempt to repair the power cord, plug, printer unit, scanner unit, or options by

yourself, except as specically explained in the printer's manuals.

❏ Unplug the printer and refer servicing to qualied service personnel under the following conditions:

e power cord or plug is damaged; liquid has entered the printer; the printer has been dropped or the casing damaged; the printer does not operate normally or exhibits a distinct change in performance. Do not adjust controls that are not covered by the operating instructions.

❏ Place the printer near a wall outlet where the plug can be easily unplugged.

❏ Do not place or store the printer outdoors, near excessive dirt or dust, water, heat sources, or in locations

subject to shocks, vibrations, high temperature or humidity.

❏ Take care not to spill liquid on the printer and not to handle the printer with wet hands.

❏ Keep the printer at least 22 cm away from cardiac pacemakers. Radio waves from this printer may adversely

aect the operation of cardiac pacemakers.

❏ If the LCD screen is damaged, contact your dealer. If the liquid crystal solution gets on your hands, wash them

thoroughly with soap and water. If the liquid crystal solution gets into your eyes, ush them immediately with water. If discomfort or vision problems remain

❏ Avoid using a telephone during an electrical storm. ere may be a remote risk of electric shock from lightning.

❏ Do not use a telephone to report a gas leak in the vicinity of the leak.

❏ e printer is heavy and should not be

people should assume the correct positions as shown below.

lied

a thorough

aer

or carried by less than two people. When

ushing,

see a doctor immediately.

the printer, two

liing

User's Guide

Important Instructions

❏ Be careful when you handle used ink cartridges, as there may be some ink around the ink supply port.

❏ If ink gets on your skin, wash the area thoroughly with soap and water.

❏ If ink gets into your eyes, ush them immediately with water. If discomfort or vision problems continue aer

a thorough ushing, see a doctor immediately.

❏ If ink gets into your mouth, see a doctor right away.

❏ Do not disassemble the ink cartridge and the maintenance box; otherwise ink may get into your eyes or on your

skin.

❏ Do not shake ink cartridges too vigorously; otherwise ink may leak from the cartridge.

❏ Keep ink cartridges and maintenance box out of the reach of children.

Printer Advisories and Warnings

Read and follow these instructions to avoid damaging the printer or your property. Make sure you keep this manual for future reference.

Advisories and Warnings for Setting Up/Using the Printer

❏ Do not block or cover the vents and openings in the printer.

❏ Use only the type of power source indicated on the printer's label.

❏ Avoid using outlets on the same circuit as photocopiers or air control systems that regularly switch on and

❏ Avoid electrical outlets controlled by wall switches or automatic timers.

❏ Keep the entire computer system away from potential sources of electromagnetic interference, such as

loudspeakers or the base units of cordless telephones.

❏ e power-supply cords should be placed to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place

objects on top of the power-supply cords and do not allow the power-supply cords to be stepped on or run over. Be particularly careful to keep all the power-supply cords straight at the ends and the points where they enter and leave the transformer.

❏ If you use an extension cord with the printer, make sure that the total ampere rating of the devices plugged into

the extension cord does not exceed the cord's ampere rating. Also, make sure that the total ampere rating of all devices plugged into the wall outlet does not exceed the wall outlet's ampere rating.

❏ If you plan to use the printer in Germany, the building installation must be protected by a 10 or 16 amp circuit

breaker to provide adequate short-circuit protection and over-current protection for the printer.

❏ When connecting the printer to a computer or other device with a cable, ensure the correct orientation of the

connectors. Each connector has only one correct orientation. Inserting a connector in the wrong orientation may damage both devices connected by the cable.

o.

❏ Place the printer on a at, stable surface that extends beyond the base of the printer in all directions. e

printer will not operate properly if it is tilted at an angle.

❏ When storing or transporting the printer, avoid tilting it, placing it vertically, or turning it upside down;

otherwise ink may leak.

❏ Allow space behind the printer for the cables.

❏ Allow space above the printer so that you can fully raise the document cover.

❏ Leave enough space in front of the printer for the paper to be fully ejected.

User's Guide

Important Instructions

❏ Avoid places subject to rapid changes in temperature and humidity. Also, keep the printer away from direct

sunlight, strong light, or heat sources.

❏ Do not insert objects through the slots in the printer.

❏ Do not put your hand inside the printer during printing.

❏ Do not touch the white

❏ Do not use aerosol products that contain ammable gases inside or around the printer. Doing so may cause

re.

❏ Do not move the print head by hand; otherwise, you may damage the printer.

❏ Be careful not to trap your ngers when closing the document cover.

❏ Do not press too hard on the scanner glass when placing the originals.

❏ Always turn the printer o using the

until the

❏ Before transporting the printer, make sure that the print head is in the home (far right) position and the ink

cartridges are in place.

❏ If you are not going to use the printer for a long period, be sure to unplug the power cord from the electrical

outlet.

light stops

cable inside the printer.

at

button. Do not unplug the printer or turn o the power at the outlet

ashing.

Advisories and Warnings for Using the Printer with a Wireless Connection

❏ Do not use this printer inside medical facilities or near medical equipment. Radio waves from this printer may

adversely

the operation of electrical medical equipment.

aect

❏ Do not use this printer near automatically controlled devices such as automatic doors or re alarms. Radio

waves from this printer may adversely aect these devices, and could lead to accidents due to malfunction.

Advisories and Warnings for Using the Touchscreen

❏ e LCD screen may contain a few small bright or dark spots, and because of its features it may have an uneven

brightness. ese are normal and do not indicate that it is damaged in any way.

❏ Only use a dry, so cloth for cleaning. Do not use liquid or chemical cleaners.

❏ e exterior cover of the touchscreen could break if it receives a heavy impact. Contact your dealer if the panel

surface chips or cracks, and do not touch or attempt to remove the broken pieces.

❏ Press the touchscreen gently with your

❏ Do not operate by a sharp edge thing such as a ball point pen, sharp pencil, stylus pen and so on.

❏ Condensation inside the touchscreen due to abrupt changes in temperature or humidity may cause

performance to deteriorate.

Do not press force or operate with your nails.

nger.

Advisories and Warnings for Using the Optional Cabinet

❏

cabinet is exclusively designed to install this printer on top as well as the optional paper cassette units. Do

is not install any other products except for the specied printer and paper cassette unit.

❏ Do not climb on the cabinet or place heavy object on it.

❏ Make sure you use the cabinet with the two stands attached.

User's Guide

Important Instructions

❏ Secure the printer or the optional paper cassette unit to the cabinet using the two attachments and screws

supplied with the cabinet.

❏ When using the printer, make sure you lock the casters at the front of the cabinet.

❏ Do not move the cabinet when the casters are locked.

❏ When moving the cabinet with the printer or the optional paper cassette unit installed, avoid moving over

uneven or rough surfaces.

Protecting Your Personal Information

is printer allows you to store names, telephone numbers, and email addresses in its memory even when the power is turned o.

If you give the printer to someone else or dispose of it, erase the memory by selecting Setup > System Administration > Restore Default Settings > Clear All Data and Settings on the control panel.

User's Guide

Administrator Settings

Locking the Printer Settings Using an Administrator's Password

You can set an administrator's password to lock the printer settings so that they cannot be changed by other users. You can lock the following settings.

❏ System Administration

❏ Eco Mode

❏ Presets

❏ Contacts

You cannot change settings without entering the password. is password is also required when you make settings using Web Cong or EpsonNet Cong.

Important:

Do not forget the password. If you forget the password, contact your dealer.

1. Enter Setup from the home screen.

2. Select Admin Settings > Admin Password.

3. Select Register, and then enter a password.

4. Enter the password again.

5. Select Lock Setting, and then enable it.

Unlocking the Printer Settings

1. Enter Setup from the home screen.

2. Select Admin Settings.

Enter the administrator's password.

4. Select Lock Setting, and then disable it.

User Feature Restrictions

Note:

Mac OS X is not supported.

e administrator can restrict printer features for individual users. To use a restricted feature, the user has to enter an ID and password on the control panel. Use this feature to prevent misuse of the printer.

User's Guide

Administrator Settings

Use Web Cong to congure restriction settings on a computer. See the Administrator's Guide for more details.

Aer conguring settings on the computer, enable the user restriction feature on the printer. Select Setup > System Administration > Security Settings > Access Control from the home screen, and then enable it.

User's Guide

Printer Basics

Part Names and Functions

ADF (Automatic Document Feeder) cover (F) Open when removing jammed originals in the ADF.

ADF input tray (F) Feeds originals automatically.

Edge guides Feeds originals straight into the printer. Slide to the

edges of the originals.

ADF output tray Holds originals ejected from the ADF.

Edge guides Feeds the paper straight into the printer. Slide to the

edges of the paper.

Front paper feed slot (B2) Load one sheet of paper at a time by hand.

Paper cassette 1 (C1) Loads paper.

Paper cassette 2 to 4 (C2 to C4) Optional paper cassette units. Load paper.

Cabinet Optional cabinet. Stores paper or other consumables.

User's Guide

Printer Basics

Edge guides Feeds the paper straight into the printer. Slide to the

edges of the paper.

Paper support Supports loaded paper.

Rear paper feed (B1) Loads paper.

Feeder guard Prevents foreign substance from entering the printer.

Usually keep this guard closed.

Output tray Holds the ejected paper.

Edge guides Feeds the paper straight into the printer. Slide to the

edges of the paper.

Paper cassette Loads paper.

User's Guide

Printer Basics

Document cover Blocks external light while scanning.

Scanner glass Scans placed originals.

Control panel Operates the printer.

External interface USB port Connects memory devices.

Print head Fires ink.

Front cover (A) Open when replacing ink cartridges or removing

jammed paper inside the printer.

User's Guide

Printer Basics

Rear cover 2 (D2) Pull out when removing jammed paper.

AC inlet Connects the power cord.

Rear cover 1 (D1) Open when replacing the maintenance box or

maintenance rollers, or removing jammed paper.

Rear cover (E) Covers for the optional paper cassette units. Open

when replacing the maintenance rollers or removing jammed paper.

Service USB port USB port for future use.

Do not remove the sticker.

LINE port Connects a phone line.

EXT. port Connects external phone devices.

LAN port Connects a LAN cable.

USB port Connects a USB cable.

User's Guide

Control Panel

Buttons and Lights

Printer Basics

Turns the printer on or o.

Unplug the power cord when the power light is o.

Displays the home screen.

Pauses the current job and allows you to interrupt another job. Press this button again to restart a paused job.

Returns the current settings to their previous status.

Stops the current operation.

- Displays menus and messages. Touch the LCD screen to select a menu, and scroll by swiping.

Returns to the previous screen.

Displays the Status Menu. You can check the printer's status and job history.

The error light on the left ashes or turns on when an error occurs.

The data light on the right ashes when the printer is processing data. It turns on when there are queued jobs.

0 - 9

c Clears number settings such as the number of copies.

Enters numbers, characters, and symbols.

Starts printing, copying, scanning, and faxing in black and white.

Starts printing, copying, scanning, and faxing in color.

Icons Displayed on the LCD Screen

e following icons are displayed on the LCD screen depending on the printer's status. Press the network icon to check the current network settings and make Wi-Fi settings.

User's Guide

Printer Basics

Press this icon to view operating instructions such as how to load paper, and how to place originals.

Turns on when originals are placed in the ADF.

Turns on when ink cartridges are running low or the maintenance box is nearly full. Press

button, and then select Printer Information to check the status.

the

Turns on when ink cartridges are expended or the maintenance box is full. Press the button, and then select Printer Information to check the status.

Turns on when received documents that have not yet been read, printed, or saved, are stored in the product's memory.

Indicates fax memory usage.

Indicates that the fax memory is full. Delete unnecessary documents from the inbox.

Indicates that the printer is connecting to a wireless (Wi-Fi) or wired (Ethernet) network.

Turns on while the printer is connected to a wired (Ethernet) network.

Turns on while the printer is connected to a wireless (Wi-Fi) network. The number of bars indicates the signal strength of the connection. The more bars there are, the stronger the connection.

Indicates a problem with the printer's wireless (Wi-Fi) network connection, or that the printer is searching for a wireless (Wi-Fi) network connection.

Indicates that the printer is connected to a wireless (Wi-Fi) network in Ad Hoc mode.

Indicates that the printer is connected to a wireless (Wi-Fi) network in Wi-Fi Direct mode.

Indicates that the printer is connected to a wireless (Wi-Fi) network in Simple AP mode.

Indicates that the user restriction feature is enabled. Press this icon to log in to the printer. You need to enter a user name and password. Contact your printer administrator for login information.

Indicates that a user with access permission has logged in.

Related Information

& “Memory Full Error Occurs” on page 165

User's Guide

Printer Basics

Icons Displayed on the Software Keyboard of the LCD Screen

You can enter characters and symbols by using the soware keyboard screen when you register a contact, make network settings, and so on. e following icons are displayed on the soware keyboard screen.

Note:

Available icons vary depending on the setting item.

Switches between upper case and lower case.

Switches the character type.

123#: Enters numbers and symbols.

ABC: Enters letters.

ÁÄÂ: Enters special characters such as umlauts and accents.

Changes the keyboard layout.

Enters a space.

Deletes a character to the left.

Enters a character.

Menu Options

Copy Mode

Note:

❏ Available menus vary depending on the layout you selected.

❏ Press Settings to display hidden setting menus.

Menu Settings and Explanations

Number of copies Enter the number of copies.

User's Guide

Printer Basics

Menu Settings and Explanations

Layout With Border Copies with a border around the edges.

2-up Copies multiple page originals onto one sheet.

4-up

When placing originals in the ADF, insert them into the feeder from the top or left edge.

Load vertical originals as shown below, and select Portrait from Document Orientation.

Load vertical originals as shown below, and select Landscape from Document Orientation.

ID Card Scans both sides of an ID card and copies onto one side of A4 size paper.

Split Pages Copies two facing pages of a booklet onto separate sheets of paper.

Document Size Select the size of your original.

Zoom Enlarges or reduces the original.

Select Auto Fit Page to t to the paper size of the selected paper source.

Paper Source Select the paper source that you want to use.

Auto: Feeds paper automatically using the Paper Setup settings made when you loaded the paper.

Front Paper Feed Slot: Select the paper size and paper type you loaded in the front paper feed slot.

2-Sided Select 2-sided layout.

Select a layout, press Settings, and then select the binding position of your original and the paper.

Document Orientation

Quality Select the type of your original.

Density Set the density of your copies.

Select the orientation of your original.

Text: Provides faster printing, but the printouts may be faint.

Photo: Provides higher quality printing, but the printing speed may be slower.

User's Guide

Menu Settings and Explanations

Printer Basics

Layout Order

Scan Order

Remove Shadow Removes shadows that appear in the center of copies when copying a booklet or that appear around

Remove Punch Holes

Collate Copy Prints multiple copies of multiple originals collated in order and sorts them into sets.

Mixed Documents You can place the following combination of sizes in the ADF at the same time. A3 and A4; B4 and B5.

Dry Time Select the drying time.

Advanced Settings Adjust image settings such as contrast and saturation.

Select the copy layout for multiple pages when you have selected 2-up or 4-up as the Layout setting.

Select which page of a booklet to scan when you have selected Split Pages as the Layout setting.

copies when copying thick paper.

Removes the binding holes when copying.

When using these combinations, originals are copied at the actual size of the originals.

Place your originals as shown below.

Scan Mode

Menu Settings and Explanations

Contacts Select email addresses to send the scanned image from the contacts list.

Form at

Menu Email Settings Subject: Enter a subject for the email.

Network Folder/FTP

Menu Settings and Explanations

Contacts Select a folder in which to save the scanned image from the contact list. You do not need to make

Select the format in which to save the scanned image. When you select TIFF (Single Page) or TIFF (Multi Page), only monochrome scanning is available.

Filename Prex: Enter a prex for the name of the le to be sent.

Basic Settings

Scan Report Prints a history that shows when and to which email address scanned les

location settings when you have selected a folder from the contacts list.

See the list of menus in Settings.

have been sent.

User's Guide

Menu Settings and Explanations

Printer Basics

Location Communication

Mode

Location Enter a folder path in which to save the scanned image.

User Name Enter a user name for the specied folder.

Password Enter a password for the specied folder.

Connection Mode Select the connection mode.

Port Number Enter a port number.

Form at

Menu File Settings

Select the format in which to save the scanned image. When you select TIFF (Single Page), only monochrome scanning is available.

Basic Settings

Scan Report Prints a history that shows when and to which folder the scanned les have

Memory Device

Menu Settings and Explanations

Select the communication mode.

Enter a prex for the le name in Filename Prex.

See the list of menus in Settings.

been sent.

Form at

Settings

Select the format in which to save the scanned image. When you select TIFF (Multi Page), only monochrome scanning is available.

See the list of menus in Settings.

Cloud

Menu Settings and Explanations

Format Select the format in which to save the scanned image.

Settings

See the list of menus in Settings.

Document Capture Pro

menu has no setting item.

is

Computer (WSD)

is menu has no setting item.

Settings

Note:

Available menus vary depending on the destination type, such as email or folder, and the format in which scanned images are saved.

User's Guide

Menu Settings and Explanations

Resolution Select the scanning resolution.

Scan Area Select the scan area.

Auto Cropping: Crops the white space around the text or image when scanning.

Max Area: Scans at the maximum scan area of the scanner glass or the ADF.

Printer Basics

2-Sided

Document Type Select the type of your original.

Density Select the contrast of the scanned image.

Document Orientation

Compression Ratio Select how much to compress the scanned image.

PDF Settings

Attached File Max Size

Scans both sides of the original. When performing 2-sided scanning, select Binding Direction and then select the binding position of the original.

Select the orientation of your original.

When you have selected PDF as the save format setting, use these settings to protect PDF les.

Document Open Password: Creates a PDF le that requires a password when opening.

Permissions Password: Creates a PDF le that requires a password when printing or editing.

Select the maximum le size that can be attached to the email.

Fax Mode

From the home screen, select Fax > Menu. You can access some of the setting menus directly from the Fax screen.

Menu Settings and Explanations

Fax Send Settings Resolution Select the resolution of the outgoing fax.

Select Photo for originals that contain both text and photo images.

Density Set the density of the outgoing fax.

Document Size (Glass)

ADF 2-Sided When sending a monochrome fax, both sides of the original placed in the

Direct Send See the pages that describe these features for more details.

Priority Send

Continuous Scan from ADF

Transmission Report

Select the size and orientation of the original you placed on the scanner glass.

ADF are scanned.

Prints a transmission report automatically after you send a fax. Select Print

on Error to print a report only when an error occurs.

User's Guide

Printer Basics

Menu Settings and Explanations

Send Fax Later See the pages that describe these features for more details.

Polling Receive

Polling Send

Store Fax Data

Fax Report Fax Settings List Prints the current fax settings.

Fax Log Prints a transmission report automatically after you send a fax. You can set to

print this report automatically using the following menu.

Setup > System Administration > Fax Settings > Output Settings > Fax Log Auto Print

Transmission Report

Stored Fax Documents

Protocol Trace Prints a detailed report for the previous fax that was sent or received.

Prints a report for the previous fax that was sent or received through polling.

Prints a list of fax documents stored in the printer’s memory, such as unnished jobs.

Related Information

& “Sending Many Pages of a Monochrome Document (Direct Send)” on page 96 & “Sending a Fax Preferentially (Priority Send)” on page 97 & “Sending Dierent Size Documents Using ADF (Continuous Scan from ADF)” on page 97 & “Sending Faxes at a Specied Time (Send Fax Later)” on page 95 & “Receiving Faxes by Polling (Polling Receive)” on page 100 & “Sending Faxes on Demand (Polling Send)” on page 96

“Storing a Fax Without Specifying a Recipient (Store Fax Data)” on page 95

Memory Device Mode

Note:

Memory device is a generic name for external USB devices such as USB ash drives.

File format

Menu Settings and Explanations

JPEG Select the le format of the le you want to print.

TIFF

Settings

Note:

Available menus vary depending on the selected le format.

User's Guide

Menu Settings and Explanations

Printer Basics

Number of printouts

Settings Paper Source Select the paper source that you want to use.

Enter the number of printouts.

When you select Front Paper Feed Slot, select the paper size and paper type you loaded in the Front Paper Feed Slot.

Layout Select the layout.

Quality Select the print quality.

Date Select the format of the date on the printouts.

Fit Frame Crops the top and bottom edges of the image to t in the selected paper size.

Turning this o causes margins to appear on the left and right side of the image.

Bidirectional Select which side to re ink when the print head moves. Turn this on under

normal usage.

Enabled: Prints when the print head moves in both directions.

Disabled: Prints only when the print head moves in one direction. Print quality improves, but the printing speed is slow.

Print Order Last Page on Top: Prints from the rst page of a le.

First Page on Top: Prints from the last page of a le.

Image Adjustments Enhance Select the image correction method.

On: Enhances the image automatically by using Epson's unique image analysis and image processing technology.

P.I.M.: Adjusts the image by using your camera's PRINT Image Matching or Exif Print information.

Fix Red-Eye Fixes red-eye in photos.

Corrections are not applied to the original le, only to the printouts.

Depending on the type of photo, parts of the image other than the eyes may be corrected.

Menu Select Images

Select Group Select this menu to select another group.

Select All Images selects all of the images on the memory device.

Setup Mode

Menu Settings and Explanations

Ink Levels Displays the approximate levels of the ink cartridges and the maintenance box.

When an exclamation mark is displayed, the ink cartridge is running low on ink or the maintenance box is nearly full.

User's Guide

Menu Settings and Explanations

Printer Basics

Maintenance Print Head Nozzle

Check

Print Head Cleaning

Print Head Alignment

Thick Paper Reduces ink smearing when printing. Enable this feature only when you see

Paper Guide Cleaning

Remove Paper Use this feature if there are still some torn pieces of paper inside the printer

Maintenance Roller Information

Prints a pattern to check if the print head nozzles are clogged.

Cleans clogged nozzles in the print head.

Adjusts the print head to improve print quality.

Run Vertical Alignment if your printouts look blurry or text and lines are misaligned.

Run Horizontal Alignment if your printouts contain horizontal banding at regular intervals.

ink smearing on your printouts because it may lower the printing speed. This feature is disabled when the power is turned

Use this feature to feed plain paper for cleaning when there are ink stains on the internal rollers or a paper feed problem has occurred.

even after removing jammed paper.

Displays the status of the maintenance rollers for the paper cassette in the Maintenance Roller Status.

After replacing maintenance rollers, select Reset Maintenance Roller Counter to reset the counter for the paper cassette in which you replaced the maintenance rollers.

o.

Paper Setup Select the paper size and paper type you loaded in each paper source.

Print Status Sheet Conguration

Status Sheet

Supply Status Sheet

Usage History Sheet

Network Status Wi-Fi/Network

Status

Wi-Fi Direct Status

Email Server Status Displays the current email server settings.

Epson Connect Status

Google Cloud Print Status

Prints an information sheet showing the current printer status and settings.

Prints an information sheet showing the status of consumables.

Prints an information sheet showing the usage history of the printer.

Displays or prints the current network settings.

Displays whether the printer is registered and connected to Epson Connect or Google Cloud Print service.

See the Epson Connect portal website for more details.

https://www.epsonconnect.com/

http://www.epsonconnect.eu (Europe only)

User's Guide

Printer Basics

Menu Settings and Explanations

Admin Settings These menus allow an administrator to register an administrator password to protect the printer

settings from being changed by other users.

Admin Password Set, change, or reset the administrator password.

If you forget the password, contact your dealer.

System Administration

Lock Setting

See the pages that describe these features for more details.

You need to enter an administrator password when you enter the System

Administration settings and when you change the settings of Eco Mode, Presets, and the contacts.

Related Information

“System Administration” on page 30

System Administration

Select Setup on the home screen, and then select System Administration.

+ 159 hidden pages