Page 1
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
TOP
Back Previous Next
Advanced Guide
Series
Table of Contents
Index
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place
for future reference.
How to Use This Guide
Page 2
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
1
2
3
4
5
Manuals for the Machine
● Machine Set-Up
● Software Installation
● Basic Features
● Maintenance
● Machine Settings
● Specifications
Starter Guide
Basic Guide
TOP
Back Previous Next
Appendix
Table of Contents
Index
6
● Advanced Features
● System Monitor
● Reports and Lists
● Scanning Features
Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
CD-ROM
● To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/
Adobe Acrobat Reader is not installed on your system, please download it from the Adobe Systems
Incorporated website.
● Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions.
However, as we are constantly improving our products, if you need an exact specification, please contact
Canon.
● The machine illustration on the cover may differ slightly from your machine.
Advanced Guide
(This Document)
Scanner Driver Guide
CD-ROM
CD-ROM
i
Page 3
Advanced Fax
Features
Advanced Copy
Features
System Monitor
1
2
TOP
Back Previous Next
Legal Notices
Trademarks
Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc.
All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
Copyright
Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval
system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical,
manual, or otherwise, without the prior written permission of Canon Inc.
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS
PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR AN
INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS
MATERIAL.
Y DIRECT,
Table of Contents
Index
ii
Page 4
Advanced Fax
Features
Advanced Copy
Features
System Monitor
1
2
Things You Can Do
Specify a recipient with a
single key
Look up a particular
recipient
TOP
Back Previous Next
Receive faxes in memory
without printing out
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
One-Touch Speed Dialing
→ Basic Guide
Specify a recipient with a
two-digit code
Coded Dialing
→ Basic Guide
Specify multiple recipients
with a single key
AAAAA
BBBBB
CCCCC
Using Address Book
→ p. 1-3
Redial when the line is busy
Redialing
→ p. 1-4
Send a fax to multiple
recipients
Memory Reception
→ p. 1-11
Reject faxes without their
numbers
Reception Restriction
→ p. 1-12
Select a scan mode depending
on the type of image
Table of Contents
Index
Group Dialing
→ Basic Guide
Broadcasting
→ p. 1-16
ABC
ABC
ABC
ABC
Image Quality
→ Basic Guide
iii
Page 5
Advanced Fax
DEF
DEF
DEF
DEF
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
DEF
DEF
DEF
DEF
DEF
ABC
ABC
ABC
ABC
1
F
F
Features
Advanced Copy
Features
System Monitor
1
2
3
Adjust the density level of
scanned images
Make two-sided copies
ABC
ABC
ABC
ABC
1
2
TOP
Back Previous Next
Specify detailed scanning
options to suit various images
ABC
ABC
ABC
ABC
Reports and Lists
Troubleshooting
Appendix
4
5
6
Density
→ Basic Guide
Enlarge or reduce copied
images
A
Zoom Ratio
→ Basic Guide
A
Sort copies by page order
AAAA
AAAA
BBBB
AAAA
BBBB
CCCC
AAAA
BBBB
CCCC
DDDD
1
BBBB
CCCC
DDDD
2
CCCC
DDDD
3
DDDD
4
Collate Copy
→ p. 2-2
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
1
AAAA
1
Two-Sided Copying
→ p. 2 -3
Copy two documents on one
sheet
ABC
ABC
ABC
ABC
1
2
2 on 1 Combination
→ p. 2 -4
ABC
ABC
ABC
ABC
1
2
Print a document from a PC
Printing
→ Online Help
Scanning
→ Scanner Driver Guide
Send a fax from a PC
PC Faxing
→ Online Help
Table of Contents
Index
iv
Page 6
Advanced Fax
Features
Advanced Copy
Features
System Monitor
1
2
3
TOP
Back Previous Next
Table of Contents
Manuals for the Machine ................................................................................i
Legal Notices................................................................................................ ii
Reports and Lists
Troubleshooting
Appendix
4
5
6
Things You Can Do ..................................................................................... iii
How to Use This Guide................................................................................. ix
Using the Top Page ...............................................................................ix
Using the Chapter Topic List...................................................................x
1 Advanced Fax Features (MF4140/MF4150 Only)......................................................... 1-1
Dialing Features ........................................................................................ 1-3
Using Address Book............................................................................ 1-3
Redialing ............................................................................................. 1-4
Dialing Through a Switchboard ........................................................... 1-5
Switching Temporarily to Tone Dialing................................................ 1-6
Checking Dialing Line ......................................................................... 1-7
Dialing an Overseas Number (With Pauses)....................................... 1-7
Table of Contents
Index
v
Page 7
Advanced Fax
Features
1
TOP
Back Previous Next
Receiving Features.................................................................................... 1-8
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
Setting the Receive Mode ................................................................... 1-8
Memory Reception ............................................................................ 1-11
Reception Restriction ........................................................................ 1-12
Remote Reception ............................................................................ 1-12
Printing Received Documents ........................................................... 1-14
Additional Fax Modes .............................................................................. 1-16
Broadcasting ..................................................................................... 1-16
Canceling Fax Jobs ................................................................................. 1-17
Canceling an Ongoing Job................................................................ 1-17
Canceling Reservation ...................................................................... 1-17
2 Advanced Copy Features.............................................................................................. 2-1
Advanced Copy Features .......................................................................... 2-2
Collate Copy........................................................................................ 2-2
Table of Contents
Index
Two-Sided Copying............................................................................. 2-3
2 on 1 Combination ............................................................................. 2-4
Canceling Copy Jobs................................................................................. 2-5
Canceling a Job While Scanning ........................................................ 2-5
Canceling a Job While Printing ........................................................... 2-5
vi
Page 8
Advanced Fax
Features
1
TOP
Back Previous Next
3 System Monitor .............................................................................................................. 3-1
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
Checking Job and Machine Status ............................................................ 3-2
Checking Print Status.......................................................................... 3-2
Checking Print and Scan Counts ........................................................ 3-2
Checking and Deleting Documents Stored in Memory
(MF4140/MF4150 Only) ...................................................................... 3-3
Checking and Printing Transmission/Reception Results
(MF4140/MF4150 Only) ...................................................................... 3-3
Checking Remaining Memory (MF4140/MF4150 Only) ...................... 3-3
4 Reports and Lists (MF4140/MF4150 Only)................................................................... 4-1
Summary of Reports and Lists .................................................................. 4-2
Printing Reports Automatically .................................................................. 4-3
TX REPORT........................................................................................ 4-3
RX REPORT ....................................................................................... 4-4
Table of Contents
Index
ACTIVITY REPORT ............................................................................ 4-5
Printing Reports and Lists Manually .......................................................... 4-6
vii
Page 9
Advanced Fax
Features
1
TOP
Back Previous Next
5 Troubleshooting............................................................................................................. 5-1
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
General Problems...................................................................................... 5-2
Paper Feeding Problems........................................................................... 5-4
Faxing Problems (MF4140/MF4150 Only) ................................................ 5-5
Sending Problems............................................................................... 5-5
Receiving Problems ............................................................................ 5-9
Copying Problems ................................................................................... 5-15
Printing Problems .................................................................................... 5-16
Telephone Problems (MF4140/MF4150 Only) ........................................ 5-18
6 Appendix......................................................................................................................... 6-1
Glossary .................................................................................................... 6-2
Table of Contents
Index
Index.......................................................................................................... 6-8
viii
Page 10
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
1
2
3
TOP
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How to Use This Guide
■ Using the Top Page
Returns to the last page opened.
Displays the previous or next page.
Returns to the top page.
Troubleshooting
Appendix
4
5
6
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
Table of Contents
Index
1
2
Advanced Guide
3
4
5
6
Please read this guide before operating this pr
After you finish reading this guide, store it in a safe place
for future reference.
Series
oduct.
Back Previous Next
How to Use This Guide
TOP
Displays the “How to Use This Guide” page.
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.
Table of Contents
Index
ix
Page 11
Advanced Fax
Features
1
TOP
Back Previous Next
■ Using the Chapter Topic List
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
Back Previous Next
1
1 Advanced Fax Features (MF4140/MF4150 Only)
2
3
4
5
6
Dialing Features.................................................................
Using Address Book ............................................... 1-3
Redialing................................................................. 1-4
Dialing Through a Switchboard .............................. 1-5
Switching Temporarily to Tone Dialing.................... 1-6
Checking Dialing Line............................................. 1-7
Dialing an Overseas Number (With Pauses).......... 1-7
Receiving Features.................................................................................. 1-8
Setting the Receive Mode ...................................... 1-8
Memory Reception ............................................... 1-11
Reception Restriction ........................................... 1-12
Remote Reception................................................ 1-12
Printing Received Documents .............................. 1-14
Returns to the last page opened.
Displays the previous or next page.
Returns to the top page.
TOP
...................... 1-3
Table of contents for the chapter.
Table of Contents
Index
Table of Contents
Index
1-1
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.
x
Page 12
Advanced Fax
Features
Advanced Copy
Features
System Monitor
1
2
3
TOP
Back Previous Next
The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should
keep in mind when using the machine.
WARNING
Indicates a warning that may lead to death or serious injury if not observed.
CAUTION
Explains how to avoid actions that could injure you or damage your machine.
Reports and Lists
Troubleshooting
Appendix
4
5
6
NOTE
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the LCD:
– The keys you press appear in square brackets: [Stop/Reset].
– Information in the LCD appears in angle brackets: <LOAD PAPER>.
Table of Contents
Index
xi
Page 13
Advanced Fax
Features
Advanced Copy
Features
1
2
TOP
Back Previous Next
1 Advanced Fax Features (MF4140/MF4150 Only)
System Monitor
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
Dialing Features....................................................................................... 1-3
Using Address Book ............................................... 1-3
Redialing................................................................. 1-4
Dialing Through a Switchboard .............................. 1-5
Switching Temporarily to Tone Dialing .................... 1-6
Checking Dialing Line............................................. 1-7
Dialing an Overseas Number (With Pauses) .......... 1-7
Receiving Features.................................................................................. 1-8
Setting the Receive Mode ...................................... 1-8
Memory Reception ............................................... 1-11
Reception Restriction ........................................... 1-12
Remote Reception................................................ 1-12
Printing Received Documents .............................. 1-14
Table of Contents
Index
1-1
Page 14
Advanced Fax
Features
1
TOP
Back Previous Next
Additional Fax Modes............................................................................ 1-16
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
Broadcasting......................................................... 1-16
Canceling Fax Jobs............................................................................... 1-17
Canceling an Ongoing Job ................................... 1-17
Canceling Reservation ......................................... 1-17
Table of Contents
Index
1-2
Page 15
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
Dialing Features
The machine provides the following dialing features:
address book dialing, redialing, temporary tone dialing,
checking dialing line, and dialing an overseas number.
■ Using Address Book
Address book dialing enables you to search for a particular
recipient registered in the machine. This is useful when you
forget which one-touch speed dialing key or coded dialing code
the recipient you want is registered under.
You can either go through all the recipients registered in the
machine (LIST), or look up a particular one by their name
(SEARCH).
TOP
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5. Use [ ] or [ ] to find the required
recipient.
– The recipients are listed in the order of one-touch speed
dialing keys (01 to 07), and coded dialing codes (00 to 99).
– For a one-touch speed dialing key or coded dialing code with
no recipient name registered, the fax number is displayed.
6. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
dialing.
Looking Up a Recipient
Table of Contents
Index
6
Listing All Recipients
1. Set documents.
Place the first page on the platen glass if you are not using the
ADF.
2. Press [FAX].
3. Press [Address Book].
If no recipient is registered for speed dialing, <NOT
REGISTERED> is displayed.
4. Use [ ] or [ ] to select <LIST>, then
press [OK].
1. Set documents.
Place the first page on the platen glass if you are not using the
ADF.
2. Press [FAX].
3. Press [Address Book].
If no recipient is registered for speed dialing, <NOT
REGISTERED> is displayed.
4. Use [ ] or [ ] to select <SEARCH>, then
press [OK].
1-3
Page 16
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
5. Use the numeric keys to enter up to 10 first
characters of the recipient’s name, then
press [OK].
Ex.
SEARCH [A]
CANON
– When the search is complete, the number of recipients that
match the characters you entered is displayed in parentheses.
– Press [Clear] to run a new search.
6. Use [ ] or [ ] to find the required
recipient.
7. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
dialing.
TOP
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Redialing Manually
1. Set documents.
Place the first page on the platen glass if you are not using the
ADF.
2. Press [FAX].
3. Press [Redial/Pause].
4. Press [Start].
When you set the documents on the platen glass, press [Start]
for each document. When scanning is complete, press [OK] to
start dialing.
NOTE
When <RESTRICT REDIAL> is set to <ON> in the <TX
SETTINGS> of the <FAX SETTINGS> menu, Redialing is not
available.
Table of Contents
Index
■ Redialing
Redialing can be done manually or automatically. For automatic
redialing, you can set how many times the machine redials and
the time between redials.
Redialing Automatically
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <TX SETTINGS>,
then press [OK].
1-4
Page 17
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
4. Use [ ] or [ ] to select <AUTO REDIAL>,
then press [OK].
5. Use [ ] or [ ] to select <ON>, then press
[OK].
6. Use [ ] or [ ] to select the number of
redials the machine will make, then press
[OK].
Ex.
REDIAL TIMES
2TIMES
You can also enter values with the numeric keys.
7. Use [ ] or [ ] to select the time (in
minutes) between redials, then press [OK].
Ex.
REDIAL INTERVAL
2MIN.
You can also enter values with the numeric keys.
TOP
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Registering the [R] Key
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select
<COMMUNICATIONS>, then press [OK].
4. Use [ ] or [ ] to select <R-KEY
SETTING>, then press [OK].
5. Use [ ] or [ ] to select <PBX>, then
press [OK].
6. Use the numeric keys to enter the prefix
number (up to 20 digits), then press [OK].
Ex.
PREFIX
_
Table of Contents
Index
8. Press [Stop/Reset] to return to the standby
mode.
■ Dialing Through a Switchboard
If your machine is connected to a PBX, register the [R] key so
you can easily access the outside line.
– You can use [ ] and [Clear] to delete the numbers one by
one.
– To delete the entire number, press and hold [Clear].
7. Press [Stop/Reset] to return to the standby
mode.
1-5
Page 18
Advanced Fax
Features
1
Dialing using the [R] Key
TOP
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1. Press [FAX].
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
1. Set documents.
Place the first page on the platen glass if you are not using the
ADF.
2. Press [FAX].
3. Press [R] to access the outside line.
4. Use the numeric keys to enter the fax
number.
Ex.
=R123
5. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
dialing.
■ Switching Temporarily to Tone Dialing
If your machine is set for pulse dialing, use the procedure below
to switch to tone dialing to use information services (e.g., banks,
airline reservations, and hotel reservations).
2. Press [Hook].
You can also lift the optional handset instead.
NOTE
Make sure to confirm the dial tone before entering a fax number.
If you enter the number before the dial tone can be heard, the call
may not be connected, or the wrong number may be dialed.
3. Use the numeric keys to dial the required
information service.
4. When the recorded message of the
information service answers, press [Tone] to
switch to tone dialing.
If you pressed [Hook] in step 2, you can pick up the optional
handset if you need to talk to the other party.
5. Use the numeric keys to enter the numbers
requested by the information service.
6. If you want to receive faxes, press [Start].
– When finished, the line is disconnected automatically and the
tone dialing is canceled.
– If you used the optional handset, hang up to disconnect the
call.
Table of Contents
Index
NOTE
To talk to the other party, you will need to connect the optional handset
or a telephone to the machine.
1-6
Page 19
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
1
2
3
4
5
■ Checking Dialing Line
Checking dialing line function enables you to configure the
setting on whether to check for a dial tone.
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <TX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <DIALING LINE
CHCK>, then press [OK].
TOP
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2. Press [FAX].
3. Adjust any necessary settings (fax
resolution, etc.) for your documents.
4. Use the numeric keys to dial the international
access code.
For details on international access codes, contact your local
telephone company.
5. If necessary, press [Redial/Pause] to enter a
2.5-second pause.
Ex.
=123P
Appendix
Table of Contents
Index
6
5. Use [ ] or [ ] to select <ON>, then press
[OK].
6. Press [Stop/Reset] to return to the standby
mode.
■ Dialing an Overseas Number (With
Pauses)
When you dial or register an overseas number, you may need to
insert a pause within the number.
1. Set documents.
Place the first page on the platen glass if you are not using the
ADF.
– <P> in the fax/telephone number represents 2.5-second
pause.
– For a longer pause, press [Redial/Pause] again.
6. Use the numeric keys to dial the country
code, the area code, and the fax/telephone
number of the recipient.
7. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
dialing.
1-7
Page 20
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Receiving Features
You can set the receive mode that suits your needs. The
machine also provides the following receiving features:
memory reception, reception restriction, and remote
reception.
■ Setting the Receive Mode
To determine the right mode for you, see “Set the Machine for
Receiving Faxes (MF4140/MF4150 Only),” in the Starter Guide.
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <RX MODE>,
then press [OK].
TOP
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5. Use [ ] or [ ] to select the desired
receive mode, then press [OK].
<FaxOnly>: Answers all calls as faxes and disconnects voice
calls.
<AnsMode>: Receives faxes automatically and records voice
messages, see “AnsMode: Additional Settings,” on p. 1-9.
<NET SWITCH>: Distinguishes between fax and voice calls.
<FaxTel>: Switches between fax and voice calls automatically.
For additional settings, see “FaxTel: Additional Settings,” on
p. 1-9.
<MANUAL>: Does not answer any calls. You have to manually
receive faxes.
NOTE
– For <FaxTel> or <MANUAL>, make sure the optional handset
or an external telephone is connected to the machine.
– For <AnsMode>, make sure an answering machine is
connected to the machine.
– The <NET SWITCH> mode is available for certain countries
only and requires subscription to a network switch service.
6. Press [Stop/Reset] to return to the standby
mode.
Table of Contents
Index
1-8
Page 21
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
AnsMode: Additional Settings
If required, change the additional settings as follows:
<AnsMode CHK TIME>: Sets the time for which the machine
waits until the connected answering machine takes the call.
<FAX DETECT TIME>: Sets the duration for which the machine
attempts to detect the fax tone.
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <RX MODE>,
then press [OK].
5. Use [ ] or [ ] to select <AnsMode>, then
press [OK].
6. Use [ ] or [ ] to select the duration (10
to 30 seconds) for which the machine waits
until the connected answering machine takes
the call, then press [OK].
You can also enter values with the numeric keys.
7. Use [ ] or [ ] to select the duration (10
to 70 seconds) for which the machine
attempts to detect the fax tone, then press
[OK].
You can also enter values with the numeric keys.
TOP
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8. Press [Stop/Reset] to return to the standby
mode.
FaxTel: Additional Settings
If required, change the additional settings as follows:
<RING START TIME>: Sets the duration for which the machine
attempts to detect the fax tone before it starts ringing.
<F/T RING TIME>: Sets the duration of ringing.
<F/T SWITCH ACTION>: Sets the action the machine will take
after the ringing ends.
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [] or [] to select <RX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <RX MODE>,
then press [OK].
5. Use [ ] or [ ] to select <FaxTel>, then
press [OK].
6. Use [ ] or [ ] to select the duration (0 to
30 seconds) for which the machine attempts
to detect the fax tone before it starts ringing,
then press [OK].
You can also enter values with the numeric keys.
Table of Contents
Index
1-9
Page 22
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
1
2
3
4
7. Use [ ] or [ ] to select the duration (10
to 45 seconds) of ringing, then press [OK].
You can also enter values with the numeric keys.
8. Use [ ] or [ ] to select the action the
machine will take after the ringing ends, then
press [OK].
<RECEIVE>: Switches to the receive mode.
<DISCONNECT>: Disconnects the call.
9. Press [Stop/Reset] to return to the standby
mode.
TOP
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Telstra FaxStream™ Duet (Only for Australia)
In Australia, Telstra offers the FaxStream™ Duet capability. If
you subscribe to this service, your line is assigned two numbers:
one for fax and one for phone. When the fax number is called,
the network sends a specific ringing tone which your machine
recognizes and automatically handles as a fax call. If the phone
number is called, a different ringing tone is sent out from the
network so that the call is handled as a voice call.
This means that there is no switching delay at the caller’s end.
– Triple ring (short-short-short) for fax receiving. Three short
rings, at regular intervals.
Appendix
Table of Contents
5
6
Manual Reception
When you select <MANUAL> in <RX MODE>, follow the
procedure below to receive a fax.
1. When the telephone rings, pick up the
optional handset or the handset of the
external telephone.
2. Confirm that the modem’s connecting sound
is heard, then press [Start].
3. Hang up the optional handset or the external
telephone.
– Any ring except triple ring (depending on your switchboard)
for telephone conversation.
Contact Telstra for connection information.
If you want to set the machine for network switch, set the receive
mode to <NET SWITCH>.
● When You Hear the Telephone Call Ring Pattern
Pick up the handset of the external phone and talk normally. If
you hear a slow beep, it means the call is from a fax machine
trying to send a fax. Press [Start] on your machine to receive the
fax. If you do not pick up the handset, the machine continues to
ring until the other party hangs up. If an answering machine is
connected, it takes over the call.
● When You Hear the Fax Call Ring Pattern (Triple Ring)
After the machine rings, it receives the document automatically.
Index
1-10
Page 23
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Telecom FaxAbility (Only for New Zealand)
In New Zealand, Telecom N.Z. offers the FaxAbility capability.
This service allows you to assign two numbers to your line: one
for fax and one for telephone. When the fax number is called,
the network sends a specific ring tone which your machine
recognizes and automatically handles as a fax call. If the
telephone number is called, a different ring tone is sent out from
the network so that the call is handled as a voice call. This
means that there is no switching delay at the caller’s end.
Contact Telecom for connection information.
If you want to set the machine for network switch, set the receive
mode to <NET SWITCH>.
● When You Hear the Telephone Call Ring Pattern
Pick up the handset of the external phone and talk normally. If
you hear a slow beep, it means the call is from a fax machine
trying to send a fax. Press [Start] on your machine to receive the
fax. If you do not pick up the handset, the machine continues to
ring until the other party hangs up. If an answering machine is
connected, it takes over the call.
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■ Memory Reception
The machine automatically receives faxes in memory when
printing is disabled under certain conditions (e.g., toner or paper
has run out).
When the problem is cleared, the machine automatically prints
the faxes which were stored in the memory.
NOTE
– The machine memory can store up to 256 fax jobs or approximately
256 pages.*
*Based on the condition that the other party sends the fax by the
imageCLASS MF4100 Series with ITU-T Standard Chart No.1,
standard mode. The maximum number of pages that the machine’s
memory can store differs depending on the other party’s machine.
– Once the pages are printed, they are deleted from the memory.
– If the memory becomes full, you will not be able to receive the
remaining pages. Contact the other party and ask them to resend the
remaining pages of the fax.
Table of Contents
Index
● When You Hear the Fax Call Ring Pattern
After the machine rings, it receives the document automatically.
1-11
Page 24
Advanced Fax
Features
Advanced Copy
Features
System Monitor
1
2
Selecting the Receive Mode for Printing
You can select whether the machine stores all received pages in
the memory before printing them out or prints each page as it is
received.
TOP
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■ Reception Restriction
You can reject faxes from senders with no fax number in their
sender information.
1. Press [Additional Functions].
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <RX PRINT>,
then press [OK].
5. Use [ ] or [ ] to select desired printing
method, then press [OK].
<MEMORY RX>: Prints after all the pages of the document are
received.
<PRINT RX>: Prints each page as it is received.
6. Press [Stop/Reset] to return to the standby
mode.
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <RX
RESTRICTION>, then press [OK].
5. Use [ ] or [ ] to select <ON>, then press
[OK].
■ Remote Reception
Remote reception enables you to use an external telephone
connected to the machine to receive faxes manually. This can
be useful when the machine is not nearby or is being used by
someone else.
Table of Contents
Index
1-12
Page 25
Advanced Fax
Features
1
Registering Remote Reception ID
TOP
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Receiving a Fax Remotely
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
Follow this procedure if you want to change the default remote
reception ID of 25.
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <REMOTE RX>,
then press [OK].
5. Use [ ] or [ ] to select <ON>, then press
[OK].
6. Use the numeric keys to enter the remote
reception ID (00 to 99), then press [OK].
7. Press [Stop/Reset] to return to the standby
mode.
The following procedure is available only when the machine
receives the tone signal.
1. When you receive a call, pick up the handset
of the external telephone.
2. Use the numeric keys to enter the two-digit
remote reception ID to start reception.
3. When the reception starts, put the handset of
the external telephone.
Table of Contents
Index
1-13
Page 26
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
■ Printing Received Documents
The machine provides the following printing features: received
image reduction, two-sided printing.
Reducing Received Images
When a received document is divided and printed over multiple
pages of paper, the data contained in the bottom 8 mm of a
page are duplicated at the top of the following page, making the
duplicated section easier to read.
You can also print received documents in a reduced size or cut
off the end of a document that does not fit on one page.
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
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5. Use [] or [] to select desired setting,
then press [OK].
<ON>: Reduces the documents automatically depending on the
length of the documents.
<OFF>: Prints documents on a paper without reducing the size.
<CUT>: Cuts off the end of a document that does not fit on one
page up to 24 mm. When the height of the area to be cut off is
more than 24 mm, the document will be printed on the following
page without being cut off.
6. Press [Stop/Reset] to return to the standby
mode.
Two-Sided Printing
You can print received documents on both sides of the paper.
1. Press [Additional Functions].
Table of Contents
Index
3. Use [ ] or [ ] to select <PRINTER
SETTINGS>, then press [OK].
4. Use [ ] or [ ] to select <RX
REDUCTION>, then press [OK].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <PRINTER
SETTINGS>, then press [OK].
1-14
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Advanced Fax
Features
Advanced Copy
Features
1
2
TOP
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4. Use [ ] or [ ] to select <2-SIDED
PRINT>, then press [OK].
5. Use [ ] or [ ] to select <ON>, then press
[OK].
System Monitor
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
6. Press [Stop/Reset] to return to the standby
mode.
Table of Contents
Index
1-15
Page 28
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
1
2
3
4
5
TOP
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Additional Fax Modes
The machine provides the following additional fax modes:
broadcasting and canceling reservation.
■ Broadcasting
Broadcasting enables you to send the same document to
multiple recipients.
1. Set documents.
Place the first page on the platen glass if you are not using the
ADF.
Appendix
Table of Contents
Index
6
2. Press [Additional Functions].
3. Use [ ] or [ ] to select <BROADCAST>,
then press [OK].
4. Use the numeric keys, one-touch speed
dialing key, coded dialing code, or address
book dialing to enter a recipient.
Be sure to press [OK] after entering the recipient’s number if you
use the numeric keys. You can enter up to 16 different fax
numbers using the numeric keys.
5. Repeat step 4 to enter all required recipients
(up to 123), then press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
dialing.
1-16
Page 29
Advanced Fax
Features
Advanced Copy
Features
System Monitor
1
2
3
Canceling Fax Jobs
■ Canceling an Ongoing Job
Cancel an ongoing job (sending or receiving) as follows.
TOP
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■ Canceling Reservation
You can cancel sending jobs reserved in memory.
Reports and Lists
Troubleshooting
Appendix
4
5
6
1. Press [Stop/Reset].
2. Press [ ] to select <YES>.
If you do not want to cancel the job, press [ ] to select <NO>.
NOTE
– For sending jobs, remove any unscanned documents from the
ADF.
– If you are in the copy or scan standby mode and want to cancel
a fax job, press [FAX] to return to the fax mode first.
1. Press [System Monitor].
2. Use [ ] or [ ] to select <TX STATUS>,
then press [OK].
3. Use [ ] or [ ] to select the job you want
to cancel, then press [OK].
<MEMORY>: Documents in memory.
<BROADCAST>: Broadcasting.
NOTE
For <BROADCAST>, all recipients entered for a broadcasting job
will be canceled.
4. Press [ ] to select <YES>.
5. Press [Stop/Reset] to return to the standby
mode.
Table of Contents
Index
1-17
Page 30
Advanced Fax
Features
Advanced Copy
Features
System Monitor
1
2
TOP
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2 Advanced Copy Features
Advanced Copy Features........................................................................ 2-2
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
Collate Copy ........................................................... 2-2
Two-Sided Copying................................................. 2-3
2 on 1 Combination ................................................ 2-4
Canceling Copy Jobs .............................................................................. 2-5
Canceling a Job While Scanning............................ 2-5
Canceling a Job While Printing............................... 2-5
Table of Contents
Index
2-1
Page 31
Advanced Fax
Features
Advanced Copy Features
System Monitor
Reports and Lists
Troubleshooting
1
2
3
4
5
Advanced Copy Features
■ Collate Copy
You can copy documents collated into sets arranged in page
order. This feature can be used with both “Two-Sided Copying”
(see p. 2-3) and “2 on 1 Combination” (see p. 2-4) at the same
time.
1. Set documents.
Place the first page on the platen glass if you are not using the
ADF.
2. Press [COPY].
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6. Press [Start].
When the documents are loaded in the ADF, collate copying
starts and no further operation is required.
7. Place the next page of the document on the
platen glass, then press [Start].
Repeat this step to scan all pages. The machine prints only one
copy of each page.
8. Press [OK].
The machine prints the rest of sets of copies.
Appendix
Table of Contents
Index
6
3. Press [Collate/2 on 1].
NOTE
If <AUTO COLLATE> is set to <ON> in the <COPY SETTINGS>
of the Additional Functions menu, skip step 3 and 4.
4. Use [ ] or [ ] to select <COLLATE>,
then press [OK].
5. Use the numeric keys to enter the desired
copy quantity (1 to 99).
NOTE
– To cancel all settings, press [Stop/Reset].
– When scanning multiple page documents, <MEMORY FULL>
may appear in the LCD and scanning may be canceled. In this
case, the machine returns to the standby mode automatically.
2-2
Page 32
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
1
2
3
■ Two-Sided Copying
Two-sided copying enables you to make two-sided copies from
one-sided documents. This feature can be used together with
both “Collate Copy” (see p. 2-2) and “2 on 1 Combination” (see
p. 2-4).
Two-Sided Copying
Copy
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1. Set documents.
Place the first page on the platen glass if you are not using the
ADF.
2. Press [COPY].
3. Press [2-Sided].
4. Use [ ] or [ ] to select <ON>, then press
[OK].
Troubleshooting
Appendix
4
5
6
Originals
NOTE
Paper used to make two-sided copies must conform to the following
specifications:
– Paper size: A4 and LTR
– Paper weight: 64 to 80 g/m
Book Type
selected
Copy
Calendar
Type
selected
2
5. Use [ ] or [ ] to select <BOOK TYPE> or
<CALENDAR TYPE>, then press [OK].
<BOOK TYPE>: The front and back sides of the copy will have
the same top-bottom orientation.
<CALENDAR TYPE>: The front and back sides of the copy will
have opposite top-bottom orientations.
6. Press [Start].
When you set the document on the platen glass, press [Start] for
each document. When scanning is complete, press [OK].
NOTE
To cancel all settings, press [Stop/Reset].
Table of Contents
Index
2-3
Page 33
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
■ 2 on 1 Combination
2 on 1 combination automatically reduces two documents to fit
on A4 or LTR size paper. This feature can be used with both
“Collate Copy” (see p. 2-2) and “Two-Sided Copying” (see
p. 2-3) at the same time.
Originals
Copy
1
2
1
2
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6. Press [Start].
When you set the document on the platen glass, press [Start] for
each document. When scanning is complete, press [OK].
NOTE
– If you press [OK] without scanning the second document, only
the first document will be printed on the left side of the paper.
– A maximum of 4 mm margin will be produced between the two
reduced documents in 2 on 1 combination copying.
– To cancel all settings, press [Stop/Reset].
Table of Contents
Index
6
1. Set documents.
Place the first page on the platen glass if you are not using the
ADF.
2. Press [COPY].
3. Press [Collate/2 on 1].
4. Use [ ] or [ ] to select <2 ON 1>, then
press [OK].
If you want to use <2 ON 1> with “Collate Copy” (see p. 2-2) at
the same time, select <COLLATE+2 ON 1>, then press [OK].
5. Use the numeric keys to enter the desired
copy quantity (1 to 99).
2-4
Page 34
Advanced Fax
Features
Advanced Copy
Features
1
2
TOP
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Canceling Copy Jobs
Cancel an ongoing job as follows.
System Monitor
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
■ Canceling a Job While Scanning
1. Press [Stop/Reset].
■ Canceling a Job While Printing
1. Press [Stop/Reset].
Ex.
CANCEL COPYING?
< YES NO >
2. Press [ ] to select <YES>.
Table of Contents
Index
2-5
Page 35
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Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
3 System Monitor
Checking Job and Machine Status ........................................................ 3-2
Back Previous Next
Checking Print Status ............................................. 3-2
Checking Print and Scan Counts............................ 3-2
Checking and Deleting Documents Stored in
Memory (MF4140/MF4150 Only) ........................... 3-3
Checking and Printing Transmission/Reception
Results (MF4140/MF4150 Only) ............................ 3-3
Checking Remaining Memory
(MF4140/MF4150 Only) ......................................... 3-3
Previous
Table of Contents
Index
3-1
Page 36
Advanced Fax
Features
Advanced Copy
Features
System Monitor
1
2
Checking Job and Machine Status
System monitor enables you to view and print the
transmission/reception results, check remaining memory,
monitor the status of fax, and check print and scan counts.
■ Checking Print and Scan Counts
1. Press [System Monitor].
TOP
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Reports and Lists
Troubleshooting
Appendix
3
4
5
6
■ Checking Print Status
You can check and delete the print jobs sent from a computer.
1. Press [System Monitor].
2. Use [ ] or [ ] to select <PRINT
STATUS>, then press [OK].
3. Use [ ] or [ ] to view the job list.
4. If you want to delete the print job, press [OK],
then press [ ] to select <YES>.
5. Press [Stop/Reset] to return to the standby
mode.
2. Use [ ] or [ ] to select <VIEW PAGE
TOTALS>, then press [OK].
3. Use [ ] or [ ] to view the print or scan
counts.
4. Press [Stop/Reset] to return to the standby
mode.
Table of Contents
Index
3-2
Page 37
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
■ Checking and Deleting Documents
Stored in Memory (MF4140/
MF4150 Only)
1. Press [System Monitor].
2. Use [ ] or [ ] to select <TX STATUS>,
then press [OK].
3. Use [ ] or [ ] to check the desired
document.
4. If you want to delete the document, press
[OK], then press [ ] to select <YES>.
5. Press [Stop/Reset] to return to the standby
mode.
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3. Use [ ] or [ ] to view the required
transmission/reception result.
The following items are displayed:
– Transaction number (60 down to 01, from the newest to the
oldest)
– Date and time
– Type of transaction (TX or RX)
– Recipient’s name or fax number
– Result of transaction (OK or NG)
4. If you want to print the transmission/
reception result, press [Start].
■ Checking Remaining Memory (MF4140/
MF4150 Only)
You can check the remaining memory according to the status of
the machine.
Table of Contents
Index
■ Checking and Printing Transmission/
Reception Results (MF4140/
MF4150 Only)
1. Press [System Monitor].
2. Use [ ] or [ ] to select <TX/RX LOG>,
then press [OK].
1. Press [System Monitor].
2. Use [ ] or [ ] to select <MEMORY
INDICATOR>, then press [OK] to confirm the
remaining memory.
Ex.
AVAILABLE MEMORY
75%
3. Press [Stop/Reset] to return to the standby
mode.
3-3
Page 38
Advanced Fax
Features
Advanced Copy
Features
1
2
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4 Reports and Lists (MF4140/MF4150 Only)
System Monitor
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
Summary of Reports and Lists .............................................................. 4-2
Printing Reports Automatically.............................................................. 4-3
TX REPORT ........................................................... 4-3
RX REPORT........................................................... 4-4
ACTIVITY REPORT................................................ 4-5
Printing Reports and Lists Manually ..................................................... 4-6
Table of Contents
Index
4-1
Page 39
Advanced Fax
Features
Advanced Copy
Features
System Monitor
1
2
3
TOP
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Summary of Reports and Lists
The machine can generate the following reports and lists. For how to print reports, see “Printing Reports Automatically,” on p. 4-3,
and “Printing Reports and Lists Manually,” on p. 4-6.
Report/List Description
Reports and Lists
Troubleshooting
Appendix
4
5
6
TX REPORT Shows the transmission result. Can be set to print automatically.
RX REPORT Shows the reception result. Can be set to print automatically.
ACTIVITY REPORT Shows last 60 transmissions and receptions. Can be set to print automatically.
MEMORY DATA LIST Lists reserved jobs stored in memory.
MEMORY IMAGE PRNT Shows information and the first page of a reserved job.
1-TOUCH LIST Lists the names and fax numbers of recipients registered under one-touch speed dialing keys.
CODED DIAL LIST Lists the names and fax numbers of recipients registered in coded dialing codes.
GROUP DIAL LIST Lists the names and fax numbers of recipients registered in each group dialing group.
USER’S DATA LIST Lists all the current settings and registered sender information.
LOST REPORT Lists received documents that were lost from the memory due to power cut. Cannot be
manually printed out.
Table of Contents
Index
4-2
Page 40
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
1
2
3
4
Printing Reports Automatically
TX REPORT, RX REPORT, and ACTIVITY REPORT can be
set to print automatically.
■ TX REPORT
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <REPORT
SETTINGS>, then press [OK].
Report Items
The following items are displayed in the Transmission Result
Report:
● JOB NO.: Job number
● TYPE: Type of transmission
– TX: Memory transmission
– BROADCAST: Broadcasting
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Appendix
Table of Contents
5
6
3. Use [ ] or [ ] to select <SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <TX REPORT>,
then press [OK].
5. Use [ ] or [ ] to select the setting you
want, then press [OK].
<PRINT ERROR ONLY>: Prints a report only when a
transmission error occurs.
<OUTPUT NO>: Does not print a report.
<OUTPUT YES>: Prints a report every time you send a
document.
6. Press [Stop/Reset] to return to the standby
mode.
● NO.: Sequence number
● DESTINATION TEL/ID: Name and number of recipient
● DATE: Date of transaction
● TIME: Time of transaction
● PAGE: Number of pages sent
● TIME USE: Amount of time taken for a transaction
● MODE: Mode of transaction (G3 or ECM)
Index
4-3
Page 41
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
● RESULT: Result of transaction
– OK: Transmission successful
– NG: Transmission failed
– STOP: Transmission manually canceled before completion
– MEM.FULL: Memory became full during transmission
– NO ANSWER: Call not answered
– PAPER JAM: ADF jam occurs during Manual TX
● Error code: For descriptions of error codes, see
Chapter 11, “Troubleshooting,” in the Basic Guide.
NOTE
ERROR TX REPORT or MULTI TX REPORT is printed out depending
on the transmission result.
■ RX REPORT
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5. Use [ ] or [ ] to select the setting you
want, then press [OK].
<OUTPUT NO>: Does not print a report.
<OUTPUT YES>: Prints a report every time you receive a
document.
<PRINT ERROR ONLY>: Prints a report only when a reception
error occurs.
6. Press [Stop/Reset] to return to the standby
mode.
Report Items
The following items are displayed in the Reception Result
Report:
● JOB NO.: Job number
● TYPE: Type of reception
Table of Contents
Index
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <REPORT
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <RX REPORT>,
then press [OK].
– RX: Memory or print reception
● NO.: Sequence number
● DESTINATION TEL/ID: Number of the sending machine
(displayed only if registered in their machine)
● DATE: Date of transaction
● TIME: Time of transaction
● PAGE: Number of pages received
● TIME USE: Amount of time taken for a transaction
● MODE: Mode of transaction (G3 or ECM)
4-4
Page 42
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
● RESULT: Result of transaction
– OK: Reception successful
– NG: Reception failed
– STOP: Reception manually canceled before completion
– MEM.FULL: Memory became full during reception
● Error code: For descriptions of error codes, see
Chapter 11, “Troubleshooting,” in the Basic Guide.
■ ACTIVITY REPORT
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <REPORT
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <SETTINGS>,
then press [OK].
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Report Items
The following items are displayed in the Activity Report:
● NO.: Transaction number (01 to 60)
● JOB NO.: Job number
● DATE: Date of transaction
● TIME: Time of transaction
● TX/RX: Type of transaction (transmission or reception)
● DESTINATION TEL/ID: Name and number of recipient
● PAGE: Number of pages sent or received
● TIME USE: Amount of time taken for a transaction
● MODE: Mode of transaction (G3 or ECM)
● RESULT: Result of transaction (OK or NG) and error code
if applicable
Table of Contents
Index
4. Use [ ] or [ ] to select <ACTIVITY
REPORT>, then press [OK].
5. Use [ ] or [ ] to select the setting you
want, then press [OK].
<OUTPUT YES>: Prints a report after every 60 transactions.
<OUTPUT NO>: Does not print a report.
6. Press [Stop/Reset] to return to the standby
mode.
4-5
Page 43
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
1
2
3
4
TOP
Back Previous Next
Printing Reports and Lists Manually
For information on each report or list, see “Summary of
Reports and Lists,” on p. 4-2.
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <REPORT
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <LIST PRINT>,
then press [OK].
Appendix
Table of Contents
5
6
4. Use [ ] or [ ] to select the required
report or list, then press [OK].
<TX REPORT>: Transmission Result Report
<RX REPORT>: Reception Result Report
<ACTIVITY REPORT>: Activity Report
<MEMORY DATA LIST>: Memory Data List
<MEMORY IMAGE PRNT>: Memory Image Print
<1-TOUCH LIST>: One-Touch Speed Dialing List
<CODED DIAL LIST>: Coded Dialing List
<GROUP DIAL LIST>: Group Dialing List
<USER’S DATA LIST>: Machine Status List
If no relevant data is stored in memory, <NO DATA> is displayed.
Index
4-6
Page 44
Advanced Fax
Features
Advanced Copy
Features
System Monitor
1
2
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5 Troubleshooting
General Problems.................................................................................... 5-2
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
Paper Feeding Problems......................................................................... 5-4
Faxing Problems (MF4140/MF4150 Only) .............................................. 5-5
Sending Problems .................................................. 5-5
Receiving Problems................................................ 5-9
Copying Problems ................................................................................. 5-15
Printing Problems.................................................................................. 5-16
Telephone Problems (MF4140/MF4150 Only)...................................... 5-18
Table of Contents
Index
5-1
Page 45
Advanced Fax
Features
Advanced Copy
Features
1
2
General Problems
The machine has no power.
TOP
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The Error indicator flashes.
System Monitor
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
Q Is the power cord plugged in securely?
A Check that the power cord is securely plugged into
the machine and into the wall outlet. If the machine
is plugged into a power strip, make sure the power
strip is plugged in and turned on.
Q Is the power cord supplying power?
A Use a different power cord, or test the cord for
continuity using a voltmeter.
Q Is the main power switch turned on?
A Turn on the main power switch.
Q Does the machine feed paper correctly, or is
there paper in the paper feeding tray or multipurpose tray?
A Clear the paper jam, or load paper in the paper
feeding tray or multi-purpose tray. (For instructions
on clearing paper jam, see Chapter 11, “Clearing
Jams,” in the Basic Guide. For instructions on
loading paper, see “Set Up the Paper Trays and
Load Paper,” in the Starter Guide.)
A If the machine has no paper jam, or paper is
loaded in the paper feeding tray or multi-purpose
tray, turn off the main power switch and wait for
more than five seconds, then turn it on in again. If
the problem is fixed, the Error indicator will turn off,
and the LCD will return to the standby mode. If the
Error indicator remains flash, turn off the main
power switch, and contact your local authorized
Canon dealer or the Canon help line.
Table of Contents
Index
5-2
Page 46
Advanced Fax
Features
1
TOP
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Nothing appears in the LCD.
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
Q Is the power cord plugged in securely?
A Check that the power cord is securely plugged into
the machine and into the wall outlet. If the machine
is plugged into a power strip, make sure the power
strip is plugged in and turned on.
Q Is the main power switch turned on?
A Turn on the main power switch.
Q Is the machine in the Sleep mode?
A Press [Energy Saver] to take the machine out of
the Sleep mode.
Table of Contents
Index
5-3
Page 47
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Paper Feeding Problems
Paper does not feed properly.
Q Is the paper loaded correctly?
A Make sure the paper is correctly loaded. (See “Set
Up the Paper Trays and Load Paper,” in the Starter
Guide.)
Q Does the machine contain too many sheets?
A Make sure you load the correct quantity. (See
Chapter 3, “Print Media,” in the Basic Guide.)
Multiple sheets feed together into the machine.
Q Is the paper loaded correctly?
TOP
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Q Are different types of paper loaded in the
machine?
A Load only one type of paper.
A Make sure you load paper that meets the
requirements for use. (See Chapter 3, “Print
Media,” in the Basic Guide.)
A Let the paper run out before refilling the machine.
Avoid mixing new stock with paper already loaded.
Repeated paper jams occur.
Q Is the correct type of paper loaded in the
machine?
Table of Contents
Index
A Make sure the paper is correctly loaded. (See “Set
Up the Paper Trays and Load Paper,” in the Starter
Guide.)
Q Does the machine contain too many sheets?
A Make sure you load the correct quantity. (See
Chapter 3, “Print Media,” in the Basic Guide.)
A Make sure you load paper that meets the
requirements for use. (See Chapter 3, “Print
Media,” in the Basic Guide.)
5-4
Page 48
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
1
2
3
Faxing Problems (MF4140/MF4150 Only)
■ Sending Problems
Cannot send a fax.
Q Did you just turn on the main power switch?
Q Is the document loaded correctly?
A Make sure the document is correctly loaded. (See
TOP
Back Previous Next
Chapter 2, “Document Handling,” in the Basic
Guide.)
Troubleshooting
Appendix
4
5
6
A Wait for a while. After turning on the main power
switch, the machine cannot scan documents
immediately.
Q Is the machine set for the correct telephone line
type?
A Make sure the machine is set for the correct
telephone line type. (See “Set the Telephone Line
Type,” in the Starter Guide.)
Q
A Press [FAX] to show the fax standby display.
Is your machine in the fax mode?
A Make sure the scanning platform and rear cover
are fully closed.
Q Is the one-touch speed dialing key or coded
dialing code you entered registered correctly?
A Check that the speed dialing settings are
registered correctly. (See Chapter 4, “Sending
Faxes (MF4140/MF4150 Only),” in the Basic
Guide.)
Q Did you dial the correct number?
A Check that you have the correct number.
Table of Contents
Index
5-5
Page 49
Advanced Fax
Features
1
Q Is the machine in the Sleep mode?
TOP
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Q Is the telephone cable connected properly?
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
A Press [Energy Saver] to take the machine out of
the Sleep mode.
Q Is the recipient’s machine out of paper?
A Ask the recipient to make sure the paper is loaded
in the machine.
Q Are there other documents being sent from
memory?
A Allow time for the documents to finish sending.
Q Has an error occurred during transmission?
A Check the LCD for an error message. (See
Chapter 11, “Troubleshooting,” in the Basic Guide.)
A Print an Activity Report and check for an error.
(See “ACTIVITY REPORT,” on p. 4-5.)
A Make sure the cable is connected properly. (See
“Connect Telephone Cables and Install Handset
(MF4140/MF4150 Only),” in the Starter Guide.)
Q Is the telephone line working properly?
A Make sure there is a dial tone when you press
[Hook] or when you lift the optional handset or the
handset of any external telephone connected to the
machine. If there is no dial tone, contact your local
telephone company.
Q Is the recipient’s machine a G3 fax machine?
A Make sure the recipient’s machine is compatible
with your machine.
Q Did the recipient’s machine answer within 35
seconds (after all automatic redialing
attempts)?
A Ask the recipient to check the machine. For an
overseas call, add pauses to the registered
number. (See “Dialing an Overseas Number (With
Pauses),” on p. 1-7.)
Table of Contents
Index
5-6
Page 50
Advanced Fax
Features
1
Q Is the Processing/Data indicator lit?
TOP
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Faxes sent from the machine are spotted or dirty.
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
A The external phone is busy. Please wait until the
external phone becomes free.
Q Is the machine overheated?
A Turn off the main power switch and let it cool for
about 5 minutes. Then turn on the main power
switch and try sending again.
Memory fills up immediately when you try to send.
Q Are you sending with the resolution set to
<SUPER FINE>?
A If you keep your document quality, divide the
document into some parts and send them
separately.
A If your document does not contain fine text or
photographs, set the resolution to <STANDARD>.
Q Is a document stored in memory, leaving little
or no memory available?
Q Is the recipient’s machine working properly?
A Check the machine by making a copy. If the copy is
clear, the problem may be in the recipient’s
machine. If the copy is spotted or dirty, clean the
scanner components. (See Chapter 10,
“Maintenance,” in the Basic Guide.)
Q Is the document loaded correctly?
A Make sure the document is correctly loaded. (See
Chapter 2, “Document Handling,” in the Basic
Guide.)
Table of Contents
Index
A Print, send, or delete any documents stored in
memory.
5-7
Page 51
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Documents are printed out in a reduced size on the recipient’s
machine.
Q Is the recipient’s paper smaller than the size of
the documents you sent?
A If the recipient is using small-size paper, your
machine automatically reduces the size of the
document in accordance with the recipient’s paper.
The documents you sent are too light.
Q Is the density setting changed to be lighter?
A Adjust the density for light documents to be darker.
(See Chapter 4, “Sending Faxes (MF4140/MF4150
Only),” in the Basic Guide.)
Q Are the scanning components of the machine
clean?
A If scanning components is dirty, clean the scanner
components. (See Chapter 10, “Maintenance,” in
the Basic Guide.)
TOP
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Sending of documents is too slow.
Q Is the resolution set to <FINE> or <SUPER
FINE>?
A If your document does not contain fine text or
photographs, set the resolution to <STANDARD>
reduces the sending time.
Errors occur frequently while sending.
Q Are the telephone lines in poor condition, or do
you have a bad connection?
A Check if there is a device nearby that interferes
with signal transmission (e.g., microwave oven).
Cannot redial with [Redial/Pause].
Q Is <RESTRICT REDIAL> set to <ON> in the <TX
SETTINGS> of the <FAX SETTINGS> menu?
A When <RESTRICT REDIAL> is set to <ON> in the
<TX SETTINGS> of the <FAX SETTINGS> menu,
Redialing is not available. (See Chapter 12,
“Machine Settings,” in the Basic Guide.)
Table of Contents
Index
5-8
Page 52
Advanced Fax
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1
Entering the fax number is required again after pressing [Start].
TOP
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■ Receiving Problems
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
Q Is <CONFIRM NEW DEST.> set to <ON> in the
<TX SETTINGS> of the <FAX SETTINGS>
menu?
A If <CONFIRM NEW DEST.> is set to <ON> in the
<TX SETTINGS> of the <FAX SETTINGS> menu,
you need to enter the fax number again after
pressing [Start]. (See Chapter 12, “Machine
Settings,” in the Basic Guide.)
Part of the documents you receive are cut off.
Q Are the slide guides in your paper feeding tray
set to the size of the paper?
A Adjust the guides of the paper feeding tray to the
size of the paper.
Q Have you specified the correct paper size for
the paper feeding tray?
A Specify the correct paper size for the paper feeding
tray.
Q Is the printing method for received documents
set to <CUT>?
A If you want to print a received document without
cutting off the end, set the printing method to <ON>
or <OFF>. (See “Reducing Received Images,” on
p. 1-14.)
Table of Contents
Index
5-9
Page 53
Advanced Fax
Features
1
Cannot receive a fax automatically.
TOP
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Q Is paper loaded in the machine?
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
Q Is the machine set to receive automatically?
A For the machine to receive faxes automatically, the
receive mode must be set to <FaxOnly>,
<AnsMode>, <NET SWITCH> or <FaxTel>. If you
have set <AnsMode>, confirm that an answering
machine is connected to the machine and that it is
turned on with an outgoing message properly
recorded. (See “Setting the Receive Mode,” on
p. 1-8.)
Q Is a document stored in memory, leaving little
or no memory available?
A Print, send, or delete any documents stored in
memory.
Q Has an error occurred during reception?
A Check the LCD for an error message. (See
Chapter 11, “Troubleshooting,” in the Basic Guide.)
A Print an Activity Report and check for an error.
(See “ACTIVITY REPORT,” on p. 4-5.)
A Make sure paper is loaded in the machine. (See
“Set Up the Paper Trays and Load Paper,” in the
Starter Guide.)
Q Is the telephone cable connected properly?
A Make sure the cable is connected properly. (See
“Connect Telephone Cables and Install Handset
(MF4140/MF4150 Only),” in the Starter Guide.)
Cannot receive a fax in the <AnsMode>.
Q Are the setting of the <AnsMode CHK TIME>
and the <FAX DETECT TIME> properly set?
A The machine may not receive the documents
depending on how the setting of the connected
answering machine or the sender’s machine is set.
To solve the problem, try to set the value of the
<AnsMode CHK TIME> (the default value: 20
seconds) and <FAX DETECT TIME> (the default
value: 40 seconds) to 30 seconds and 50 seconds
respectively. (See “Setting the Receive Mode,” on
p. 1-8.)
Table of Contents
Index
Cannot receive a fax on both sides of the paper
Q Is the two-sided printing switch set to ‘ON’?
A Make sure that the two-sided printing switch is set
to ‘ON’. (See “Two-Sided Printing,” on p. 1-14.)
5-10
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Advanced Fax
Features
1
No automatic switching between telephone and fax calls.
TOP
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Q Is paper loaded in the machine?
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
Q Is the machine set to switch automatically
between telephone and fax calls?
A For the machine to switch between fax and
telephone calls automatically, the receive mode
must be set to <AnsMode>, <NET SWITCH> or
<FaxTel>. If you have set <AnsMode>, confirm that
an answering machine is connected to the machine
and that it is turned on with an outgoing message
properly recorded. (See “Setting the Receive
Mode,” on p. 1-8.)
Q Is a document stored in memory, leaving little
or no memory available?
A Print, send, or delete any documents stored in
memory.
Q Has an error occurred during reception?
A Check the LCD for an error message. (See
Chapter 11, “Troubleshooting,” in the Basic Guide.)
A Make sure paper is loaded in the machine. (See
“Set Up the Paper Trays and Load Paper,” in the
Starter Guide.)
Q Can the sender’s machine send the CNG signal,
which tells your machine that the incoming call
is a fax call?
A Some machines cannot send this signal. In such
cases, receive the fax manually.
Cannot receive a document manually.
Q Is the machine set to receive manually?
A For the machine to receive faxes manually, the
receive mode must be set to <MANUAL>. (See
“Setting the Receive Mode,” on p. 1-8.)
Q Have you disconnected the call by pressing
[Start] or dialing the remote reception ID after
hanging up?
Table of Contents
Index
A Print an Activity Report and check for an error.
(See “ACTIVITY REPORT,” on p. 4-5.)
A Always press [Start] or dial the remote reception ID
before hanging up. Otherwise you will disconnect
the call.
5-11
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Advanced Fax
Features
1
Print quality is poor.
TOP
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Faxes do not print.
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
Q Is the toner low or unevenly distributed?
A Redistribute the toner inside the toner cartridge. If
the problem persists, replace the toner cartridge.
(See Chapter 10, “Maintenance,” in the Basic
Guide.)
Q Is the correct type of paper loaded in the
machine?
A Make sure you load paper that meets the
requirements for use. (See Chapter 3, “Print
Media,” in the Basic Guide.)
Q Is the sender’s machine functioning properly?
A Ask the sender to check that the scanning
components of the machine are clean.
Q Is the machine in the toner saver mode?
A Set <TONER SAVER MODE> to <OFF> in
<COMMON SETTINGS>. (See Chapter 12,
“Machine Settings,” in the Basic Guide.)
Q Have you removed the sealing tape from the
toner cartridge?
A Make sure you remove the sealing tape from the
cartridge. (See “Install Toner Cartridge,” in the
Starter Guide.)
Q Is the toner cartridge installed properly?
A Make sure the toner cartridge is installed properly.
(See “Install Toner Cartridge,” in the Starter Guide.)
Q Is the toner low?
A If you want to print out the received documents
without replacing the toner cartridge, set <CONT.
PRINTING> to <ON> in the <PRINTER
SETTINGS> of the <FAX SETTINGS> menu. The
machine continues printing received documents
and reports although the toner is almost run out.
However, if the toner is run out, the machine does
not receive the document in memory. You must
install the new toner cartridge, and set <CONT.
PRINTING> to <OFF>.
Table of Contents
Index
5-12
Page 56
Advanced Fax
Features
1
Q Is the toner cartridge out of toner?
TOP
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Q Is the toner low or unevenly distributed?
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
A Replace the toner cartridge. (See Chapter 10,
“Maintenance,” in the Basic Guide.)
Q Is the correct type of paper loaded in the
machine?
A Make sure you load paper that meets the
requirements for use. (See Chapter 3, “Print
Media,” in the Basic Guide.)
Received faxes print blotched or unevenly.
Q Are the telephone lines in poor condition, or do
you have a bad connection?
A Error Correction Mode (ECM) should eliminate
such problems. However, if the telephone lines are
in poor condition, you may have to try again.
Q Is the sender’s machine functioning properly?
A Ask the sender to check that the scanning
components of the machine are clean.
A Redistribute the toner inside the toner cartridge. If
the problem persists, replace the toner cartridge.
(See Chapter 10, “Maintenance,” in the Basic
Guide.)
Receiving of documents is too slow.
Q Is the resolution set to <FINE> or <SUPER
FINE>?
A Setting the resolution to <STANDARD> reduces
the receiving time. However, any fine text in the
document will also be harder to read.
You cannot get documents from information services.
Q Is your machine connected to a rotary pulse
telephone line?
A According to the instructions of information service,
press [Tone] to carrying out the tone pulse
temporarily.
Table of Contents
Index
5-13
Page 57
Advanced Fax
Features
Advanced Copy
Features
1
2
TOP
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Q Were there any instructions from the sender,
such as to set to receive?
A Just before receiving, press [Start].
System Monitor
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
Errors occur frequently while receiving.
Q Are the telephone lines in poor condition, or do
you have a bad connection?
A Check if there is a device nearby that interferes
with signal reception (e.g., microwave oven).
Q Is the sender’s machine functioning properly?
A Ask the sender to check that the machine is
functioning properly.
Table of Contents
Index
5-14
Page 58
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
1
2
3
4
5
Copying Problems
Cannot make copies.
Q Have you removed the sealing tape from the
toner cartridge?
A Make sure you remove the sealing tape from the
cartridge. (See “Install Toner Cartridge,” in the
Starter Guide.)
Q Is the toner cartridge installed properly?
TOP
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The alarm sounds* or <MEMORY FULL> appears in the LCD
when making copies.
* MF4140/MF4150 Only
Q Has an error occurred during transmission or
reception? (MF4140/MF4150 Only)
A Change to the fax mode and check the LCD for an
error message and solve the problem. (See
Chapter 11, “Troubleshooting,” in the Basic Guide.)
Appendix
Table of Contents
Index
6
A Make sure the toner cartridge is installed properly.
(See “Install Toner Cartridge,” in the Starter Guide.)
A Make sure the scanning platform and rear cover
are fully closed.
Q Is the document loaded correctly?
A Make sure the document is correctly loaded. (See
Chapter 2, “Document Handling,” in the Basic
Guide.)
Q Does the document meet the requirements for
the machine?
A Make sure you load documents that meet the
requirements for use. (See Chapter 2, “Document
Handling,” in the Basic Guide.)
Q Is the machine’s memory full?
A Check remaining memory. (See “Checking
Remaining Memory (MF4140/MF4150 Only),” on
p. 3-3.)
5-15
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Advanced Fax
Features
Advanced Copy
Features
1
2
Printing Problems
Nothing prints.
TOP
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Printout does not match paper size.
System Monitor
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
Q Is the power cord plugged in securely?
A Check that the power cord is securely plugged into
the machine and into the wall outlet. If the machine
is plugged into a power strip, make sure the power
strip is plugged in and turned on.
Q Is the main power switch turned on?
A Turn on the main power switch.
Q Have you removed the sealing tape from the
toner cartridge?
A Make sure you remove the sealing tape from the
cartridge. (See “Install Toner Cartridge,” in the
Starter Guide.)
Q Is the cartridge out of toner?
A Replace the toner cartridge. (See Chapter 10,
“Maintenance,” in the Basic Guide.)
Q Does the size of paper loaded in the machine
match the paper size setting?
A Change the paper size setting or load the correct
size paper. (See Chapter 3, “Print Media,” in the
Basic Guide.)
Cannot print documents on both sides of the paper
Q Do you check the setting of the two-sided
printing in the printer driver?
A Make sure that you check the setting of the two-
sided printing in the printer driver.
Printout is skewed.
Q Is the paper loaded correctly?
A Make sure the paper is correctly loaded in the
machine. (See “Set Up the Paper Trays and Load
Paper,” in the Starter Guide.)
A Make sure the paper delivery slot is free of
obstructions.
Table of Contents
Index
5-16
Page 60
Advanced Fax
Features
1
Paper jams occur.
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Printout has vertical white streaks.
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
Q Is the correct type of paper loaded in the
machine?
A Make sure you load paper that meets the
requirements for use. (See Chapter 3, “Print
Media,” in the Basic Guide.)
Printout is not clear.
Q Is the correct type of paper loaded in the
machine?
A Make sure you load paper that meets the
requirements for use. (See Chapter 3, “Print
Media,” in the Basic Guide.)
Q Are you printing on the wrong side of the
paper?
A Some papers have a “right” side for printing. If the
print quality is not as clear as you think it should be,
try printing on the other side of the paper.
Q Is toner low or unevenly distributed?
A Redistribute the toner inside the cartridge. If the
problem persists, replace the cartridge. (See
Chapter 10, “Maintenance,” in the Basic Guide.)
Table of Contents
Index
5-17
Page 61
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Features
1
2
Back Previous Next
Telephone Problems (MF4140/MF4150 Only)
Cannot dial.
Telephone disconnects while you are talking.
TOP
System Monitor
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
Q Is the telephone cable connected properly?
A Make sure the cable is connected properly. (See
“Connect Telephone Cables and Install Handset
(MF4140/MF4150 Only),” in the Starter Guide.)
Q Is the power cord plugged in securely?
A Check that the power cord is securely plugged into
the machine and into the wall outlet. If the machine
is plugged into a power strip, make sure the power
strip is plugged in and turned on.
Q Is the main power switch turned on?
A Turn on the main power switch.
Q Is the machine set for the correct telephone line
type?
A Make sure the machine is set for the correct
telephone line type. (See “Set the Telephone Line
Type,” in the Starter Guide.)
Q Is the telephone cable connected properly?
A Make sure the cable is connected properly. (See
“Connect Telephone Cables and Install Handset
(MF4140/MF4150 Only),” in the Starter Guide.)
Q Is the power cord plugged in securely?
A Check that the power cord is securely plugged into
the machine and into the wall outlet. If the machine
is plugged into a power strip, make sure the power
strip is plugged in and turned on.
Q Is the optional handset or the telephone cable
defective?
A Use another cable.
Calls do not connect, or the wrong number is dialed.
Q Did you confirm the dial tone before entering
the fax/telephone number?
A Make sure to confirm the dial tone before entering
a fax/telephone number. If you enter the number
before the dial tone can be heard, the call may not
be connected, or the wrong number may be dialed.
Table of Contents
Index
5-18
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Features
Advanced Copy
Features
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1
2
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6 Appendix
Glossary ................................................................................................... 6-2
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
Index ......................................................................................................... 6-8
Table of Contents
Index
6-1
Page 63
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Glossary
A
Activity Report
A journal of the machine’s fax transactions, both sent and
received.
Automatic Document Feeder (ADF)
The device included in the machine that feeds the document
being faxed or copied, or scanned into the machine.
Automatic redialing
When the receiving fax machine is busy or does not answer, or
when an error occurs while sending, the machine waits a
specified time and then automatically redials the number. If the
receiving fax is still busy or does not answer, the machine waits
the specified time and dials again.
B
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C
CNG
Calling Tone. This is a signal sent by fax machines to identify the
call as an incoming document. When the receiving fax detects
this signal, it automatically starts to receive the fax transmission.
The majority of fax machines in use today can send and detect
CNG signals.
Coded Dialing
An automatic dialing method that allows you to dial a fax or
telephone number by pressing [Coded Dial] and a two-digit code
using the numeric keys.
Table of Contents
Index
Broadcasting
Transmitting documents to more than one location (through the
machine’s memory).
6-2
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Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
D
Document
E
ECM
Extension
The sheet of paper containing the data that you send to, or
receive from a machine.
Error Correction Mode. The ability of your machine to reduce
system and line errors when sending to or receiving from another
fax with ECM capability. ECM is most effective in areas where the
telephone lines are in poor condition or there is frequent
interference on the line.
A telephone connected to the machine that is used in place of the
handset. You can use the extension telephone to activate
incoming reception of documents manually.
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F
FaxTel switching
This option allows you to set the machine to automatically detect
whether a call is from a fax or telephone. If the call is from another
fax, the transmission is automatically received. If the call is from a
telephone, the machine rings to let you know, so you can pick up
the handset. With this feature, one telephone line can be shared
by both the telephone and the fax.
FINE
The resolution setting for documents with very small characters
and thin lines.
Table of Contents
Index
6-3
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Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
G
G3, Group 3 fax machine
Defined by CCITT/ITU-T. Uses encoding schemes to transmit
image data while reducing the amount of data that needs to be
transmitted, thus reducing transmission time. G3 fax machines
can transmit one page in less than one minute. Encoding
schemes for G3 fax machines are Modified Huffman (MH),
Modified READ (MR), Modified Modified READ (MMR), and Joint
Bi-level Image expert Group (JBIG).
Group Dialing
A dialing method that enables you to dial multiple one-touch
speed dialing or coded dialing numbers together as a group. This
means that you can press just one key to enter numbers when
sending the same document to many destinations.
I
ITU-T
A committee created to set international standards for
telecommunications.
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M
Manual receiving
A method of receiving faxes in which you answer all incoming
calls using the optional handset. If you hear a slow beep it
indicates an incoming fax transmission from another machine.
Just press [Start] to receive the incoming fax.
Manual redialing
When you use regular dialing, you can redial a number manually
simply by pressing [Redial/Pause] on the operation panel. The
last number called is the number redialed.
Modem
A device that converts (MOdulates) digital data for transmission
over telephone lines. At the receiving end, this device converts
the modulated data (DEModulates) to digital format that the
computer understands.
N
Numeric Keys
The round, numbered keys on the operation panel marked the
same as a standard telephone keypad.
Press them to perform regular dialing. You also use the numeric
keys to enter numbers and letters when you register telephone or
fax numbers and names, and to enter coded dialing codes.
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Index
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Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
O
One-Touch Speed Dialing
An automatic dialing method that allows you to dial a fax or
telephone number by pressing a single one-touch speed dial key.
One-Touch Speed Dial keys
The numbered keys on the operation panel that may be
registered as single or a group of fax numbers. Once a number or
group is registered, you press one key to dial the entire number or
group.
P
Paper feed
Refers to guiding a sheet of paper into the machine’s paper path.
Paper feeder
The device in the machine that feeds recording media into the
machine for printing copied or faxed documents.
Pause
A timing entry required for registering certain long distance
numbers and for dialing out through some telephone systems or
switchboards. Pressing [Redial/Pause] enters a pause between
digits of a telephone number.
Pulse
See Rotary pulse.
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R
Receiving
Receiving transmission is also defined as RX or Reception. The
machine can be customized to receive fax documents in several
ways.
Reception
See Receiving.
Registering
A process by which you place fax or telephone numbers and
names in the machine’s memory for speed dialing so that you can
save time dialing destinations you call frequently.
Remote reception ID
The two-digit code that enables you to manually activate fax
reception using an external telephone.
Table of Contents
Index
6-5
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Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Remote reception
Activating fax reception by answering an external telephone that
is not located near the machine. You need to dial a remote
receiving ID number to start remote reception.
Report
A document printed by the machine and containing information
about the faxes it has sent or received.
Resolution
The density of dots for any given output device. Expressed in
terms of dots per inch (dpi). Low resolution causes font
characters and graphics to have a jagged appearance. Higher
resolution means smoother curves and angles as well as a better
match to traditional typeface designs. Resolution values are
represented by horizontal data and vertical data, for example, 600
× 600 dpi.
Rotary pulse
A telephone dialing system where a dial is rotated to send pulses
to the telephone switching system. In pulse dialing, you hear
clicks. In touch-tone dialing, the most common dialing system,
you hear tones. Rotary pulse dialing requires certain setting
adjustments.
RX
See Receiving.
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S
Sending
A fax document that has been scanned by a fax machine is sent
over telephone lines, in the form of electrical pulses, to another
fax machine. Also called TX or Transmit.
Speed dialing
Dialing fax or telephone numbers by pressing a few keys. To use
automatic dialing, you must register the numbers in the machine’s
memory. See also One-Touch Speed Dialing, Coded Dialing, and
Group Dialing.
Standby
The mode in which the machine is on and ready to use.
Table of Contents
Index
6-6
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Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
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T
Tone
A key that allows you to temporarily switch to touch-tone from
pulse dialing. In some countries, on-line data services may
require that you use tone dialing.
Toner
A black, resin coated powder contained in the toner cartridge.
The machine applies the toner to the surface of the
photosensitive drum inside the machine via an
electrophotographic mechanism.
Toner saver
The feature that extends cartridge life by reducing toner
consumption rate at a slight decrease in print quality.
TSI
Stands for Transmitting Subscriber Identification. Also called
sender information. The TSI is the facsimile number of the
machine that sends a document.
TX
See Sending.
Table of Contents
Index
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Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Index
Symbols & Numerics
1-TOUCH LIST 4-2
A
ACTIVITY REPORT 4-2, 6-2
Printing automatically 4-5
Additional Fax modes 1-16
Address Book 1-3
LIST 1-3
SEARCH 1-3
AnsMode 1-8
Additional Settings 1-9
B
Broadcasting 1-16, 6-2
C
Canceling
Copy Jobs 2-5
Fax Jobs 1-17
CODED DIAL LIST 4-2
coded dialing 1-3
Copy
2 on 1 Combination 2-4
Collate Copy 2-2
Two-Sided Copying 2-3
F
FaxOnly 1-8
FaxTex
Additional settings 1-9
G
GROUP DIAL LIST 4-2
H
Handset 1-6, 1-10
L
LOST REPORT 4-2
M
MANUAL 1-8
MEMORY DATA LIST 4-2
MEMORY IMAGE PRNT 4-2
Memory Reception 1-11
N
NET SWITCH 1-8
O
one-touch speed dialing 1-3
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R
[R] Key
Dialing 1-6
Registering 1-5
Redialing
Automatically 1-4
Manually 1-4
Remote Reception 1-12
Remote Reception ID 1-13
Reports and Lists 4-1
Printing automatically 4-3
RX REPORT 4-2
Printing automatically 4-4
T
Tone Dialing 1-6
[Tone] key 1-6
Troubleshooting 5-1
Copying Problems 5-15
Faxing Problems 5-5
General Problems 5-2
Paper feeding Problems 5-4
Printing Problems 5-16
Telephone Problems 5-18
TX REPORT 4-2
Printing automatically 4-3
Table of Contents
Index
P
pulse dialing 1-6, 6-6
U
USER’S DATA LIST 4-2
6-8
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Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
Table of Contents
Index
1
2
3
4
5
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