Canon MF4100 User Manual
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
TOP
Back Previous Next
Advanced Guide
Series
Table of Contents
Index
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place
for future reference.
How to Use This Guide
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
1
2
3
4
5
Manuals for the Machine
● Machine Set-Up
● Software Installation
● Basic Features
● Maintenance
● Machine Settings
● Specifications
Starter Guide
Basic Guide
TOP
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Appendix
Table of Contents
Index
6
● Advanced Features
● System Monitor
● Reports and Lists
● Scanning Features
Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
CD-ROM
● To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/
Adobe Acrobat Reader is not installed on your system, please download it from the Adobe Systems
Incorporated website.
● Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions.
However, as we are constantly improving our products, if you need an exact specification, please contact
Canon.
● The machine illustration on the cover may differ slightly from your machine.
Advanced Guide
(This Document)
Scanner Driver Guide
CD-ROM
CD-ROM
i
Advanced Fax
Features
Advanced Copy
Features
System Monitor
1
2
TOP
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Legal Notices
Trademarks
Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc.
All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
Copyright
Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval
system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical,
manual, or otherwise, without the prior written permission of Canon Inc.
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS
PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR AN
INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS
MATERIAL.
Y DIRECT,
Table of Contents
Index
ii
Advanced Fax
Features
Advanced Copy
Features
System Monitor
1
2
Things You Can Do
Specify a recipient with a
single key
Look up a particular
recipient
TOP
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Receive faxes in memory
without printing out
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
One-Touch Speed Dialing
→ Basic Guide
Specify a recipient with a
two-digit code
Coded Dialing
→ Basic Guide
Specify multiple recipients
with a single key
AAAAA
BBBBB
CCCCC
Using Address Book
→ p. 1-3
Redial when the line is busy
Redialing
→ p. 1-4
Send a fax to multiple
recipients
Memory Reception
→ p. 1-11
Reject faxes without their
numbers
Reception Restriction
→ p. 1-12
Select a scan mode depending
on the type of image
Table of Contents
Index
Group Dialing
→ Basic Guide
Broadcasting
→ p. 1-16
ABC
ABC
ABC
ABC
Image Quality
→ Basic Guide
iii
Advanced Fax
DEF
DEF
DEF
DEF
ABC
ABC
ABC
ABC
1
DEF
DEF
DEF
DEF
DEF
DEF
DEF
DEF
ABC
ABC
ABC
ABC
1
F
F
Features
Advanced Copy
Features
System Monitor
1
2
3
Adjust the density level of
scanned images
Make two-sided copies
ABC
ABC
ABC
ABC
1
2
TOP
Back Previous Next
Specify detailed scanning
options to suit various images
ABC
ABC
ABC
ABC
Reports and Lists
Troubleshooting
Appendix
4
5
6
Density
→ Basic Guide
Enlarge or reduce copied
images
A
Zoom Ratio
→ Basic Guide
A
Sort copies by page order
AAAA
AAAA
BBBB
AAAA
BBBB
CCCC
AAAA
BBBB
CCCC
DDDD
1
BBBB
CCCC
DDDD
2
CCCC
DDDD
3
DDDD
4
Collate Copy
→ p. 2-2
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
1
AAAA
1
Two-Sided Copying
→ p. 2 -3
Copy two documents on one
sheet
ABC
ABC
ABC
ABC
1
2
2 on 1 Combination
→ p. 2 -4
ABC
ABC
ABC
ABC
1
2
Print a document from a PC
Printing
→ Online Help
Scanning
→ Scanner Driver Guide
Send a fax from a PC
PC Faxing
→ Online Help
Table of Contents
Index
iv
Advanced Fax
Features
Advanced Copy
Features
System Monitor
1
2
3
TOP
Back Previous Next
Table of Contents
Manuals for the Machine ................................................................................i
Legal Notices................................................................................................ ii
Reports and Lists
Troubleshooting
Appendix
4
5
6
Things You Can Do ..................................................................................... iii
How to Use This Guide................................................................................. ix
Using the Top Page ...............................................................................ix
Using the Chapter Topic List...................................................................x
1 Advanced Fax Features (MF4140/MF4150 Only)......................................................... 1-1
Dialing Features ........................................................................................ 1-3
Using Address Book............................................................................ 1-3
Redialing ............................................................................................. 1-4
Dialing Through a Switchboard ........................................................... 1-5
Switching Temporarily to Tone Dialing................................................ 1-6
Checking Dialing Line ......................................................................... 1-7
Dialing an Overseas Number (With Pauses)....................................... 1-7
Table of Contents
Index
v
Advanced Fax
Features
1
TOP
Back Previous Next
Receiving Features.................................................................................... 1-8
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
Setting the Receive Mode ................................................................... 1-8
Memory Reception ............................................................................ 1-11
Reception Restriction ........................................................................ 1-12
Remote Reception ............................................................................ 1-12
Printing Received Documents ........................................................... 1-14
Additional Fax Modes .............................................................................. 1-16
Broadcasting ..................................................................................... 1-16
Canceling Fax Jobs ................................................................................. 1-17
Canceling an Ongoing Job................................................................ 1-17
Canceling Reservation ...................................................................... 1-17
2 Advanced Copy Features.............................................................................................. 2-1
Advanced Copy Features .......................................................................... 2-2
Collate Copy........................................................................................ 2-2
Table of Contents
Index
Two-Sided Copying............................................................................. 2-3
2 on 1 Combination ............................................................................. 2-4
Canceling Copy Jobs................................................................................. 2-5
Canceling a Job While Scanning ........................................................ 2-5
Canceling a Job While Printing ........................................................... 2-5
vi
Advanced Fax
Features
1
TOP
Back Previous Next
3 System Monitor .............................................................................................................. 3-1
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
Checking Job and Machine Status ............................................................ 3-2
Checking Print Status.......................................................................... 3-2
Checking Print and Scan Counts ........................................................ 3-2
Checking and Deleting Documents Stored in Memory
(MF4140/MF4150 Only) ...................................................................... 3-3
Checking and Printing Transmission/Reception Results
(MF4140/MF4150 Only) ...................................................................... 3-3
Checking Remaining Memory (MF4140/MF4150 Only) ...................... 3-3
4 Reports and Lists (MF4140/MF4150 Only)................................................................... 4-1
Summary of Reports and Lists .................................................................. 4-2
Printing Reports Automatically .................................................................. 4-3
TX REPORT........................................................................................ 4-3
RX REPORT ....................................................................................... 4-4
Table of Contents
Index
ACTIVITY REPORT ............................................................................ 4-5
Printing Reports and Lists Manually .......................................................... 4-6
vii
Advanced Fax
Features
1
TOP
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5 Troubleshooting............................................................................................................. 5-1
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
General Problems...................................................................................... 5-2
Paper Feeding Problems........................................................................... 5-4
Faxing Problems (MF4140/MF4150 Only) ................................................ 5-5
Sending Problems............................................................................... 5-5
Receiving Problems ............................................................................ 5-9
Copying Problems ................................................................................... 5-15
Printing Problems .................................................................................... 5-16
Telephone Problems (MF4140/MF4150 Only) ........................................ 5-18
6 Appendix......................................................................................................................... 6-1
Glossary .................................................................................................... 6-2
Table of Contents
Index
Index.......................................................................................................... 6-8
viii
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
1
2
3
TOP
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How to Use This Guide
■ Using the Top Page
Returns to the last page opened.
Displays the previous or next page.
Returns to the top page.
Troubleshooting
Appendix
4
5
6
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
Table of Contents
Index
1
2
Advanced Guide
3
4
5
6
Please read this guide before operating this pr
After you finish reading this guide, store it in a safe place
for future reference.
Series
oduct.
Back Previous Next
How to Use This Guide
TOP
Displays the “How to Use This Guide” page.
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.
Table of Contents
Index
ix
Advanced Fax
Features
1
TOP
Back Previous Next
■ Using the Chapter Topic List
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
Back Previous Next
1
1 Advanced Fax Features (MF4140/MF4150 Only)
2
3
4
5
6
Dialing Features.................................................................
Using Address Book ............................................... 1-3
Redialing................................................................. 1-4
Dialing Through a Switchboard .............................. 1-5
Switching Temporarily to Tone Dialing.................... 1-6
Checking Dialing Line............................................. 1-7
Dialing an Overseas Number (With Pauses).......... 1-7
Receiving Features.................................................................................. 1-8
Setting the Receive Mode ...................................... 1-8
Memory Reception ............................................... 1-11
Reception Restriction ........................................... 1-12
Remote Reception................................................ 1-12
Printing Received Documents .............................. 1-14
Returns to the last page opened.
Displays the previous or next page.
Returns to the top page.
TOP
...................... 1-3
Table of contents for the chapter.
Table of Contents
Index
Table of Contents
Index
1-1
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.
x
Advanced Fax
Features
Advanced Copy
Features
System Monitor
1
2
3
TOP
Back Previous Next
The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should
keep in mind when using the machine.
WARNING
Indicates a warning that may lead to death or serious injury if not observed.
CAUTION
Explains how to avoid actions that could injure you or damage your machine.
Reports and Lists
Troubleshooting
Appendix
4
5
6
NOTE
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the LCD:
– The keys you press appear in square brackets: [Stop/Reset].
– Information in the LCD appears in angle brackets: <LOAD PAPER>.
Table of Contents
Index
xi
Advanced Fax
Features
Advanced Copy
Features
1
2
TOP
Back Previous Next
1 Advanced Fax Features (MF4140/MF4150 Only)
System Monitor
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
Dialing Features....................................................................................... 1-3
Using Address Book ............................................... 1-3
Redialing................................................................. 1-4
Dialing Through a Switchboard .............................. 1-5
Switching Temporarily to Tone Dialing .................... 1-6
Checking Dialing Line............................................. 1-7
Dialing an Overseas Number (With Pauses) .......... 1-7
Receiving Features.................................................................................. 1-8
Setting the Receive Mode ...................................... 1-8
Memory Reception ............................................... 1-11
Reception Restriction ........................................... 1-12
Remote Reception................................................ 1-12
Printing Received Documents .............................. 1-14
Table of Contents
Index
1-1
Advanced Fax
Features
1
TOP
Back Previous Next
Additional Fax Modes............................................................................ 1-16
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
Broadcasting......................................................... 1-16
Canceling Fax Jobs............................................................................... 1-17
Canceling an Ongoing Job ................................... 1-17
Canceling Reservation ......................................... 1-17
Table of Contents
Index
1-2
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
Dialing Features
The machine provides the following dialing features:
address book dialing, redialing, temporary tone dialing,
checking dialing line, and dialing an overseas number.
■ Using Address Book
Address book dialing enables you to search for a particular
recipient registered in the machine. This is useful when you
forget which one-touch speed dialing key or coded dialing code
the recipient you want is registered under.
You can either go through all the recipients registered in the
machine (LIST), or look up a particular one by their name
(SEARCH).
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5. Use [ ] or [ ] to find the required
recipient.
– The recipients are listed in the order of one-touch speed
dialing keys (01 to 07), and coded dialing codes (00 to 99).
– For a one-touch speed dialing key or coded dialing code with
no recipient name registered, the fax number is displayed.
6. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
dialing.
Looking Up a Recipient
Table of Contents
Index
6
Listing All Recipients
1. Set documents.
Place the first page on the platen glass if you are not using the
ADF.
2. Press [FAX].
3. Press [Address Book].
If no recipient is registered for speed dialing, <NOT
REGISTERED> is displayed.
4. Use [ ] or [ ] to select <LIST>, then
press [OK].
1. Set documents.
Place the first page on the platen glass if you are not using the
ADF.
2. Press [FAX].
3. Press [Address Book].
If no recipient is registered for speed dialing, <NOT
REGISTERED> is displayed.
4. Use [ ] or [ ] to select <SEARCH>, then
press [OK].
1-3
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
5. Use the numeric keys to enter up to 10 first
characters of the recipient’s name, then
press [OK].
Ex.
SEARCH [A]
CANON
– When the search is complete, the number of recipients that
match the characters you entered is displayed in parentheses.
– Press [Clear] to run a new search.
6. Use [ ] or [ ] to find the required
recipient.
7. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
dialing.
TOP
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Redialing Manually
1. Set documents.
Place the first page on the platen glass if you are not using the
ADF.
2. Press [FAX].
3. Press [Redial/Pause].
4. Press [Start].
When you set the documents on the platen glass, press [Start]
for each document. When scanning is complete, press [OK] to
start dialing.
NOTE
When <RESTRICT REDIAL> is set to <ON> in the <TX
SETTINGS> of the <FAX SETTINGS> menu, Redialing is not
available.
Table of Contents
Index
■ Redialing
Redialing can be done manually or automatically. For automatic
redialing, you can set how many times the machine redials and
the time between redials.
Redialing Automatically
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <TX SETTINGS>,
then press [OK].
1-4
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
4. Use [ ] or [ ] to select <AUTO REDIAL>,
then press [OK].
5. Use [ ] or [ ] to select <ON>, then press
[OK].
6. Use [ ] or [ ] to select the number of
redials the machine will make, then press
[OK].
Ex.
REDIAL TIMES
2TIMES
You can also enter values with the numeric keys.
7. Use [ ] or [ ] to select the time (in
minutes) between redials, then press [OK].
Ex.
REDIAL INTERVAL
2MIN.
You can also enter values with the numeric keys.
TOP
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Registering the [R] Key
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select
<COMMUNICATIONS>, then press [OK].
4. Use [ ] or [ ] to select <R-KEY
SETTING>, then press [OK].
5. Use [ ] or [ ] to select <PBX>, then
press [OK].
6. Use the numeric keys to enter the prefix
number (up to 20 digits), then press [OK].
Ex.
PREFIX
_
Table of Contents
Index
8. Press [Stop/Reset] to return to the standby
mode.
■ Dialing Through a Switchboard
If your machine is connected to a PBX, register the [R] key so
you can easily access the outside line.
– You can use [ ] and [Clear] to delete the numbers one by
one.
– To delete the entire number, press and hold [Clear].
7. Press [Stop/Reset] to return to the standby
mode.
1-5
Advanced Fax
Features
1
Dialing using the [R] Key
TOP
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1. Press [FAX].
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
1. Set documents.
Place the first page on the platen glass if you are not using the
ADF.
2. Press [FAX].
3. Press [R] to access the outside line.
4. Use the numeric keys to enter the fax
number.
Ex.
=R123
5. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
dialing.
■ Switching Temporarily to Tone Dialing
If your machine is set for pulse dialing, use the procedure below
to switch to tone dialing to use information services (e.g., banks,
airline reservations, and hotel reservations).
2. Press [Hook].
You can also lift the optional handset instead.
NOTE
Make sure to confirm the dial tone before entering a fax number.
If you enter the number before the dial tone can be heard, the call
may not be connected, or the wrong number may be dialed.
3. Use the numeric keys to dial the required
information service.
4. When the recorded message of the
information service answers, press [Tone] to
switch to tone dialing.
If you pressed [Hook] in step 2, you can pick up the optional
handset if you need to talk to the other party.
5. Use the numeric keys to enter the numbers
requested by the information service.
6. If you want to receive faxes, press [Start].
– When finished, the line is disconnected automatically and the
tone dialing is canceled.
– If you used the optional handset, hang up to disconnect the
call.
Table of Contents
Index
NOTE
To talk to the other party, you will need to connect the optional handset
or a telephone to the machine.
1-6
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
1
2
3
4
5
■ Checking Dialing Line
Checking dialing line function enables you to configure the
setting on whether to check for a dial tone.
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <TX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <DIALING LINE
CHCK>, then press [OK].
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2. Press [FAX].
3. Adjust any necessary settings (fax
resolution, etc.) for your documents.
4. Use the numeric keys to dial the international
access code.
For details on international access codes, contact your local
telephone company.
5. If necessary, press [Redial/Pause] to enter a
2.5-second pause.
Ex.
=123P
Appendix
Table of Contents
Index
6
5. Use [ ] or [ ] to select <ON>, then press
[OK].
6. Press [Stop/Reset] to return to the standby
mode.
■ Dialing an Overseas Number (With
Pauses)
When you dial or register an overseas number, you may need to
insert a pause within the number.
1. Set documents.
Place the first page on the platen glass if you are not using the
ADF.
– <P> in the fax/telephone number represents 2.5-second
pause.
– For a longer pause, press [Redial/Pause] again.
6. Use the numeric keys to dial the country
code, the area code, and the fax/telephone
number of the recipient.
7. Press [Start].
When you set the documents on the platen glass, press [Start] for
each document. When scanning is complete, press [OK] to start
dialing.
1-7
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Receiving Features
You can set the receive mode that suits your needs. The
machine also provides the following receiving features:
memory reception, reception restriction, and remote
reception.
■ Setting the Receive Mode
To determine the right mode for you, see “Set the Machine for
Receiving Faxes (MF4140/MF4150 Only),” in the Starter Guide.
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <RX MODE>,
then press [OK].
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5. Use [ ] or [ ] to select the desired
receive mode, then press [OK].
<FaxOnly>: Answers all calls as faxes and disconnects voice
calls.
<AnsMode>: Receives faxes automatically and records voice
messages, see “AnsMode: Additional Settings,” on p. 1-9.
<NET SWITCH>: Distinguishes between fax and voice calls.
<FaxTel>: Switches between fax and voice calls automatically.
For additional settings, see “FaxTel: Additional Settings,” on
p. 1-9.
<MANUAL>: Does not answer any calls. You have to manually
receive faxes.
NOTE
– For <FaxTel> or <MANUAL>, make sure the optional handset
or an external telephone is connected to the machine.
– For <AnsMode>, make sure an answering machine is
connected to the machine.
– The <NET SWITCH> mode is available for certain countries
only and requires subscription to a network switch service.
6. Press [Stop/Reset] to return to the standby
mode.
Table of Contents
Index
1-8
Advanced Fax
Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
AnsMode: Additional Settings
If required, change the additional settings as follows:
<AnsMode CHK TIME>: Sets the time for which the machine
waits until the connected answering machine takes the call.
<FAX DETECT TIME>: Sets the duration for which the machine
attempts to detect the fax tone.
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <RX MODE>,
then press [OK].
5. Use [ ] or [ ] to select <AnsMode>, then
press [OK].
6. Use [ ] or [ ] to select the duration (10
to 30 seconds) for which the machine waits
until the connected answering machine takes
the call, then press [OK].
You can also enter values with the numeric keys.
7. Use [ ] or [ ] to select the duration (10
to 70 seconds) for which the machine
attempts to detect the fax tone, then press
[OK].
You can also enter values with the numeric keys.
TOP
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8. Press [Stop/Reset] to return to the standby
mode.
FaxTel: Additional Settings
If required, change the additional settings as follows:
<RING START TIME>: Sets the duration for which the machine
attempts to detect the fax tone before it starts ringing.
<F/T RING TIME>: Sets the duration of ringing.
<F/T SWITCH ACTION>: Sets the action the machine will take
after the ringing ends.
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [] or [] to select <RX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <RX MODE>,
then press [OK].
5. Use [ ] or [ ] to select <FaxTel>, then
press [OK].
6. Use [ ] or [ ] to select the duration (0 to
30 seconds) for which the machine attempts
to detect the fax tone before it starts ringing,
then press [OK].
You can also enter values with the numeric keys.
Table of Contents
Index
1-9
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