Brother MFC-8890DW Quick Setup Guide

Quick Setup Guide

Start Here

Before you can use the machine, read this Quick Setup Guide for the correct setup and installation. To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/

MFC-8890DW

IMPORTANT

DO NOT connect the interface cable yet.

Unpack the machine and check the components

User’s Guide CD-ROMS

(Windows

(Macintosh

Drum Unit Assembly

(including Standard Toner Cartridge)

)

Telephone Line Cord Quick Setup Guide

AC Power Cord

WARNING

Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep these bags away from babies and children.

Note

• The components included in the box may differ depending on your country.

• Save all packing materials and the box in case for any reason you must ship your machine.

• The interface cable is not a standard accessory. Buy the appropriate interface cable for the interface you want to use (USB, Parallel or Network).

USB cable

• Please make sure you use a USB 2.0 cable (Type A/B) that is no longer than 2 metres.

• DO NOT connect the interface cable at this time. Connecting the interface cable is done during MFL-Pro installation process.

• When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard or non-powered USB hub.

Parallel cable

DO NOT use a parallel interface cable that is longer than 2 metres. Use a shielded interface cable that is IEEE 1284-compliant.

Network cable

Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet Network.

UK/IRE Version A

Symbols used in this guide

WARNING

WARNINGS tell you what to do to prevent possible personal injury.

CAUTION

IMPORTANT

Note

User’s Guide Software User’s Guide Network User’s Guide

CAUTION

When you move the machine, grasp the side handholds that are under the scanner. DO NOT carry the machine by holding it at the bottom.

CAUTIONS specify procedures you must follow or avoid to prevent possible minor injuries.

IMPORTANT describe procedures you must follow or avoid to prevent possible machine problems or machine damage, or damage to other objects.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Indicates reference to the User’s Guide, Software User’s Guide or Network User’s Guide.

Note

Keep a minimum gap around the machine as shown in the illustration.

300 mm

200 mm

500 mm

130 mm

Install the drum unit and

IMPORTANT

DO NOT connect the interface cable yet.

toner cartridge assembly

a Remove the protective tape and film covering

the scanner glass.

b Press the front cover release button and open

the front cover a.

d Gently shake it from side to side several times

to distribute the toner evenly inside the assembly.

e Put the drum unit assembly into the machine

until it clicks into place.

c Unpack the drum unit and toner cartridge

assembly.

f Close the front cover of the machine.

Load paper in the paper

tray

a Pull the paper tray completely out of the

machine.

b While pressing the blue paper-guide release

lever a, slide the paper guides to fit the paper size you are loading in the tray. Make sure that the guides are firmly in the slots.

d Put paper in the tray, and make sure that the

paper is below the maximum paper mark a. The side to be printed on must be face down.

IMPORTANT

Make sure the paper guides touch the sides of the paper so it will feed correctly.

e Put the paper tray firmly back in the machine.

Make sure that it is completely inserted into the machine.

c Fan the stack of paper well to avoid paper jams

and misfeeds.

f Unfold the support flap a to prevent paper

from sliding off the face-down output tray.

Release the scanner lock

Push the lever a in the direction shown to unlock the scanner. (The grey scanner lock lever is located at the back left side, under the document cover b.)

Note

If Scanner Locked appears on the LCD, immediately release the scanner lock and press

Stop/Exit. (See Release the scanner lock on page 5.)

c Connect the telephone line cord. Connect one

end of the telephone line cord to the socket on the machine marked LINE and the other end to a modular wall socket.

Connect the power cord

IMPORTANT

DO NOT connect the interface cable yet.

and telephone line

a Make sure that the machine power switch is off.

Connect the AC power cord to the machine.

b Plug the AC power cord into an AC outlet. Turn

the power switch on.

IMPORTANT

The telephone line cord MUST be connected to the socket on the machine marked LINE.

WARNING

The machine must be grounded using an earthed plug.

Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

Note

If you are sharing one telephone line with an external telephone, connect it as shown below.

Choose a Receive Mode

1 Extension telephone 2 External telephone

Note

If you are sharing one telephone line with an external telephone answering machine, connect it as shown below.

Set the receive mode to External TAD if you have an external answering machine. See Choose a Receive Mode on page 6. For additional details, see Connecting an external TAD (telephone answering device) in Chapter 7 of the User’s Guide.

There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD.

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

Yes

Are you using the voice message function of an external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

Fax Only

Your machine automatically answers

Yes

every call as a fax.

Fax/Tel

Your machine controls the line and automatically answers every call. If the call is not a fax, the phone will ring for you to pick up the call.

Manual

You control the phone line and must answer every call yourself.

External TAD

Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are automatically printed.

a Press Menu. b Press 0. c Press 1.

d Press or to choose the receive

mode. Press OK.

e Press Stop/Exit.

For more details, see Receiving a fax in Chapter 6 of the User’s Guide.

Set the LCD contrast

If you are having difficulty reading the LCD, try changing the contrast setting.

(If needed)

e Enter the two digits for the month on the dial

pad, and then press OK.

02.Date&Time XX/XX/2009

Month:03

a Press Menu. b Press 1. c Press 7.

d Press to increase the contrast.

—OR—

Press to decrease the contrast.

Press OK.

e Press Stop/Exit.

Set the date and time

The machine displays the time, and if you set up the station ID the date and time will be added to each fax you send.

a Press Menu. b Press 0. c Press 2.

Enter & OK Key

(e.g. Enter 0, 3 for March.)

f Enter the two digits for the day on the dial pad,

and then press OK.

02.Date&Time XX/03/2009

Day:25

Enter & OK Key

(e.g. Enter 2, 5.)

g Enter the time in 24-hour format on the dial

pad, and then press OK.

02.Date&Time 25/03/2009

Time:15:25

Enter & OK Key

(e.g. Enter 1 5, 2 5 for 3:25 P.M.)

h Press Stop/Exit.

d Enter the last two digits of the year on the dial

pad, and then press OK.

02.Date&Time

Year:2009

Enter & OK Key

(e.g. Enter 0, 9 for 2009.)

Enter personal

You should store your name and fax number to be printed on all fax pages that you send.

information (station ID)

a Press Menu. b Press 0.

Note

• See the following chart for entering your name.

• If you need to enter a character that is on the

same key as the last character, press to move the cursor to the right.

• If you entered a letter incorrectly and want to

change it, press or to move the cursor to the incorrect character, press Clear/Back.

c Press 3. d Enter your fax number (up to 20 digits) on the

dial pad, and then press OK.

03.Station ID

Fax:_

Enter & OK Key

e Enter your telephone number (up to 20 digits)

on the dial pad, and then press OK. If your telephone number and fax number are the same, enter the same number again.

03.Station ID Fax:XXXXXXXXXXX

Tel:_

Enter & OK Key

f Use the dial pad to enter your name (up to 20

characters), and then press OK.

Press

key

2 ABC2A

3 DEF3D

4 GH I 4G

5 JKL5J

6 MNO6M

7 PQRS7

8 TUV8T

9 WXY Z 9

One

time

For more details, see Entering Text in the User’s Guide.

Two

times

Three times

Four

times

Five

times

g Press Stop/Exit.

Note

If you make a mistake and want to start again, press Stop/Exit and go back to step a.

Fax Transmission Report

03.Station ID Fax:XXXXXXXXXXX Tel:XXXXXXXXXXX Name:_

Enter & OK Key

Your Brother machine is equipped with a Transmission Verification Report that can be used as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the date, time, and duration of the transmission, the number of pages transmitted, and whether or not the transmission was successful. If you want to use the Fax Transmission Report feature see Chapter 11 Printing Reports in the User’s Guide.

Set tone or pulse dialling

Your machine comes set for Tone dialling service. If you have Pulse dialling service (rotary), you need to change the dialling mode.

mode

a Press Menu. b Press 0. c Press 4.

f Enter the Prefix number (up to 5 digits) on the

dial pad, and then press OK.

Note

You can use the number 0 to 9, #, l and !. (Press Tel/R to display “!”.)

You cannot use ! with any other numbers or characters.

If your telephone system requires a timed break recall, press Tel/R to enter the break.

g Press or to choose On or Always

and press OK.

d Press or to choose Pulse (or

Tone).

Press OK.

e Press Stop/Exit.

Set the telephone line

If you are connecting the machine to a line that features a PABX (PBX) or ISDN to send and receive faxes, it is also necessary to change the phone line type accordingly by completing the following steps.

type

a Press Menu. b Press 0. c Press 6.

d Press or to choose PBX, ISDN or

Normal.

Press OK.

Do one of the following:

 If you choose ISDN or Normal, go to step h.  If you choose PBX, go to step e.

Note

• If you choose On, pressing Tel/R (the screen displays “!”) will let you access an outside line.

• If you choose Always, you can access an outside line without pressing Tel/R.

h Press Stop/Exit.

Note

PBX and TRANSFER

The machine is initially set to Normal, which lets the machine connect to a standard PSTN (Public Switched Telephone Network) line. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your machine can be connected to most types of PABX (PBX). The machine’s recall feature supports timed break recall only (TBR). TBR will work with most PABX (PBX) systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when Tel/R is pressed.

e Do one of the following:

 If you want to change the current prefix

number, press 1 and go to step f.

 If you do not want to change the current

prefix number, press 2 and go to step h.

Note

The default setting is “!”. When you press Tel/R, “!” will be displayed on the LCD.

Automatic Daylight

You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn.

Savings Time

a Press Menu. b Press 1. c Press 4.

d Press or to choose On (or Off).

Press OK.

e Press Stop/Exit.

Choose your connection type

For USB Interface Users

Windows®, go to page 12 Macintosh

, go to page 16

For Parallel interface cable

Windows®, go to page 18

Windows

USB

Macintosh

Windows

Parallel

For Wired Network

Windows®, go to page 22

Macintosh

For Windows Server® 2003/ 2008, see the Network User’s Guide on the CD-ROM.

, go to page 26

For Wireless Network

Windows® and Macintosh®, go to page 28

Windows

Wired Network Wireless Network

Macintosh

Windows

Macintosh

USB

For USB Interface Users

(Windows Windows Vista

2000 Professional/XP/XP Professional x64 Edition/

)

Windows

Before you install

a Make sure that your computer is ON and you

are logged on with Administrator rights.

IMPORTANT

• DO NOT connect the USB cable yet.

• If there are any programs running, close them.

• Make sure a USB Flash memory device is not inserted into the machine.

• The screen may differ depending on the operating system.

• The supplied CD-ROM includes ScanSoft™ PaperPort™ 11SE. This software supports

Windows greater), XP Professional x64 Edition and

Windows Vista

Windows MFL-Pro Suite.

b Turn off and unplug the machine from the AC

outlet and disconnect it from your computer, if you already connected an interface cable.

2000 (SP4 or greater), XP (SP2 or

. Update to the latest

Service Pack before installing

Install MFL-Pro Suite

a Put the supplied CD-ROM into your CD-ROM

drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

Note

If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click Start.exe.

b The CD-ROM main menu will appear. Click

Initial Installation.

c Click Install MFL-Pro Suite.

USB

Windows

Note

• If the installation does not continue automatically, open the main menu again by ejecting and then reinserting the CD-ROM or double-click the Start.exe program from the root folder, and continue from step c to install MFL-Pro Suite.

• For Windows Vista

User Account Control screen appears, click Allow.

, when the

d Choose Local Connection, and then click

Next. The installation continues.

f The installation of ScanSoft™ PaperPort™

11SE will automatically start and is followed by the installation of MFL-Pro Suite.

g When the Brother MFL-Pro Suite Software

License Agreement window appears, click Yes if you agree to the Software License Agreement.

h If you do not want to monitor the machine

status and error notifications from your computer, uncheck Enable Status Monitor and then click Next.

Windows

USB

Macintosh

Note

If you want to install the PS driver (Brother’s BR-Script Driver), choose Custom Install and then follow the on-screen instructions. When the

Select Features screen appears, check PS Printer Driver, and then continue following

the on-screen instructions.

e When the ScanSoft™ PaperPort™ 11SE

License Agreement window appears, click Yes if you agree to the Software License Agreement.

Note

For Windows Vista®, when this screen appears, click the check box and click Install to complete the installation correctly.

i When this screen appears, go to the next step.

USB

Windows

Connect the USB cable

IMPORTANT

• DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub.

• Connect the machine directly to your computer.

a Remove the label covering the USB interface

connector.

Connect the power cord

a Plug the AC power cord into an AC outlet. Turn

the power switch on.

The installation will continue automatically.

The installation screens appear one after another.

IMPORTANT

DO NOT cancel any of the screens during the installation. It may take a few seconds for all screens to appear.

b Connect the USB cable to the USB connector

on the machine marked with the symbol. Then connect the cable to your computer.

b When the On-Line Registration screen is

displayed, make your selection and follow the on-screen instructions. Once you have completed the registration process, close your web browser to return to this window. Then click Next.

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