Brother MFC-8870DW User Manual 2

MFC-8870DW

Before you can use the machine, you must set up the hardware and install the driver. Please read this ‘Quick Setup Guide’ for proper set up and installation instructions.

Quick Setup Guide

STEP 1

Setting Up the Machine

STEP 2

Installing the Driver & Software

Setup is Complete!

Keep this ‘Quick Setup Guide’ and the supplied CD-ROM in a convenient place for quick and easy reference at all times.

Symbols used in this guide

Warning

Warnings tell you what to do to prevent possible personal injury.

Note

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Caution

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

User's Guide, Software Guide or

Network User's Guide

Indicates reference to the User's Guide or Network User's Guide which is on the CD-ROM we have supplied.

Improper Setup

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Getting Started

Carton components ...................................................................................................................................... 2

Control panel................................................................................................................................................3

STEP 1 –

Install the drum and toner cartridge unit assembly ...................................................................................... 4

Load paper in the paper tray ........................................................................................................................ 5

Release the scanner lock............................................................................................................................. 6

Install the power cord and phone line .......................................................................................................... 6

Setting the date and time ............................................................................................................................. 8

Setting your station ID.................................................................................................................................. 9

Tone and pulse dialling mode .................................................................................................................... 10

Setting the phone line type......................................................................................................................... 10

Selecting a receive mode........................................................................................................................... 11

Setting the LCD contrast............................................................................................................................ 11

STEP 2 –

Windows

For USB Interface Cable Users (For Windows For Parallel Interface Cable Users (For Windows For Windows NT For Wired Network Interface Users (For Windows For Wireless Network Users (For Windows

in infrastructure mode) .............................................................................................................................. 25

Setting Up the Machine

Installing the Driver & Software

98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) ................................... 14

98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) ................................... 17

Workstation Version 4.0 Users (For Parallel Interface Cable Users).......................... 20

98/98SE/Me/NT/2000 Professional/XP/XP Professional x64 Edition) ............................. 22

98/98SE/Me/NT/2000 Professional/XP/XP Professional x64 Edition

Macintosh

For USB Interface Cable Users................................................................................................................. 32

For Mac OS For Mac OS

For Wired Network Interface Users .......................................................................................................... 37

For Mac OS For Mac OS

For Wireless Network Users (For Mac OS

10.2.4 or greater .............................................................................................................32

9.1 to 9.2......................................................................................................................... 35

X 10.2.4 or greater.......................................................................................................... 37

9.1 to 9.2........................................................................................................................ 40

X 10.2.4 or greater only)...................................................... 42

For Network Users

Installing the BRAdmin Professional configuration utility (For Windows® users)....................................... 50

Setting your IP address, Subnet Mask and Gateway using BRAdmin Professional (For Windows BRAdmin Light configuration utility (For Mac OS

How to set the machine’s network settings to wireless LAN or wired LAN ................................................ 53

Restoring the network settings to factory default ....................................................................................... 53

users)................................................................................................................................ 51

X users) ...................................................................... 52

Options and Consumables

Options....................................................................................................................................................... 54

Consumables ............................................................................................................................................. 54

Getting Started

Carton components

Carton components may vary from one country to another. Save all packing materials and the carton in case for any reason you must ship your machine.

1 2

8 7

3 4

1 Automatic Document Feeder (ADF)

2 Control Panel

3 Face-down Output Tray Support Flap (Support Flap)

4Front Cover

5 Paper Tray

6 Power Switch

7 Document Cover

8 ADF Document Output Support Flap

CD-ROMs

For Windows

For Macintosh

Drum and Toner Cartridge Unit

Quick Setup Guide

AC Power Cord

User’s Guide

Telephone line Cord

Assembly

The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface you intend to use (Parallel, USB or Network). Do NOT connect the interface cable at this time. Connecting the interface cable is done during the software installation process.

 USB interface cable

Please make sure you use a USB 2.0 interface cable that is no longer than 2.0 meters. When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard or non-powered USB hub.

 Parallel interface cable

Please make sure you use a Parallel interface cable that is no longer than 2.0 meters. Use a shielded interface cable that is IEEE 1284-compliant.

 Network cable

Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100Base-TX Fast Ethernet Network.

Control panel

MFC-8870DW

Getting Started

12 345

1 One Touch keys

2 Status LED

3 LCD (Liquid Crystal Display)

4 Menu keys

5 Dial Pad

981011

7Start key

8 Copy keys

9 Mode keys

10 Fax and telephone keys

11 Print keys

6 Stop/Exit key

For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.

Note

When you move the machine, grasp the side handholds that are under the scanner. Do NOT carry the machine by holding it at the bottom.

STEP 1

1 Install the drum and toner cartridge unit assembly

DO NOT connect the interface cable. Connecting the interface cable is done during the software installation process.

1 Open the front cover by pressing the front

Setting Up the Machine

Improper Setup

cover release button (1).

3 Gently rock it from side to side several times to

distribute the toner evenly inside the assembly.

4 Put the drum unit assembly into the machine

until it clicks into place.

(1)

2 Unpack the drum and toner cartridge unit

assembly.

5 Close the front cover of the machine.

2 Load paper in the paper tray

Setting Up the Machine

1 Pull the paper tray completely out of the

machine.

2 While pressing the blue paper guide release

lever (1), slide the adjusters to fit the paper size. Check that the guides are firmly in the slots.

(1)

4 Put paper in the paper tray.

Check that the paper is flat in the tray and below the maximum paper mark (1).

(1)

5 Put the paper tray firmly back into the machine

and unfold the output tray support flap (1) before you use the machine.

3 Fan the stack of paper well to avoid paper jams

and misfeeds.

(1)

Note

For details on supported paper specifications, see “Acceptable paper and other media” in Chapter 2 of the User’s Guide.

STEP 1

Setting Up the Machine

3 Release the scanner lock

1 Push the lever (1) in the direction shown to

unlock the scanner. (The grey scanner lock lever is located at the back left side, under the document cover (2).)

(2)

(1)

4 Install the power cord and

phone line

1 Make sure that the machine power switch is off.

Connect the AC power cord to the machine.

2 Plug the AC power cord into an AC outlet. Turn

the power switch on.

Note

If Scanner Locked appears on the LCD, immediately release the scanner lock and press Stop/Exit. (See “3. Release the scanner lock”.)

3 Connect one end of the telephone line cord to

the socket on the machine marked LINE and the other end to a modular wall socket.

Warning

• The machine must be fitted with an earthed plug.

• Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

Note

If you are sharing one phone line with an external telephone, connect it as shown below.

Setting Up the Machine

Note

If you are sharing one phone line with an external telephone answering device, connect it as shown below.

Please set the receive mode to External TAD. For more details, see “Connecting an external TAD” in Chapter 7 of the User’s Guide.

STEP 1

5 Setting the date and time

The machine displays the date and time, and if you setup the station ID, the date and time will print on every fax you send.

1 Press Menu.

Setting Up the Machine

6 Enter the two digits for the day on the dial pad,

and then press OK.

02.Date/Time XX/03/2006

2 Press 0. 3 Press 2. 4 Enter the last two digits of the year on the dial

pad, and then press OK.

02.Date/Time

Year:2006

Enter & OK Key

(e.g. Enter 0, 6 for 2006.)

5 Enter the two digits for the month on the dial

pad, and then press OK.

02.Date/Time XX/XX/2006

Month:03

Enter & OK Key

Day:25

Enter & OK Key

(e.g. Enter 2, 5.)

7 Enter the time in 24-hour format on the dial

pad, and then press OK.

02.Date/Time 25/03/2006

Time:15:25

Enter & OK Key

(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)

8 Press Stop/Exit.

Note

If you make a mistake, press Stop/Exit to start from step 1.

(e.g. Enter 0, 3 for March.)

6 Setting your station ID

You should store your name and fax number to be printed on all fax pages that you send.

1 Press Menu. 2 Press 0. 3 Press 3. 4 Enter your fax number (up to 20 digits) on the

dial pad, and then press OK. To enter a “+” for international dialling codes, press l. For example, to enter the UK dialling code “+44”, press l, 4, 4, and then rest of your number.

03.Station ID

Fax:

Setting Up the Machine

Press

key

2 ABC2

3 DEF 3

4 GH I 4

5 JKL5

6 MNO6

7 PQRS

8 TUV8

9 WXY Z

7 Press Stop/Exit.

One

time

For more details, see “Entering Text” in Chapter D of the User’s Guide.

Two

times

Three times

Four

times

Enter & OK Key

5 Enter your telephone number (up to 20 digits)

on the dial pad, and then press OK. (If your telephone number and fax number are the same, enter the same number again.)

03.Station ID Fax:+44XXXXXXXX

Tel:

Enter & OK Key

6 Use the dial pad to enter your name (up to 20

characters), and then press OK.

03.Station ID Fax:+44XXXXXXXX Tel:+44XXXXXXXX Name:

Enter & OK Key

Note

• Refer to the following chart for entering your name.

• If you need to enter a character that is on the same

key as the previous character, press to move the cursor to the right.

• If you entered a letter incorrectly and want to

change it, press to move the cursor under the incorrect character, press Clear/Back.

STEP 1

Setting Up the Machine

7 Tone and pulse dialling

Your machine comes set for Tone dialling service. If you have Pulse dialling service (rotary), you need to change the dialling mode.

mode

1 Press Menu. 2 Press 0. 3 Press 4.

4 Press or to choose Pulse (or

Tone). Press OK.

5 Press Stop/Exit.

8 Setting the phone line type

If you are connecting the machine to a line that features a PABX (PBX) or ISDN to send and receive faxes, it is necessary to change the Phone Line Type accordingly by completing the following steps.

1 Press Menu. 2 Press 0. 3 Press 6.

4 Press or to choose the mode.

Press OK.

06.Phone Line set a Normal ISDN b PBX

Select ab & OK

5 Press Stop/Exit.

PABX (PBX) and TRANSFER

The machine is initially set to Normal, which lets the machine connect to a standard PSTN (Public Switched Telephone Network) line. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your machine can be connected to most types of PABX (PBX). The machine’s recall feature supports timed break recall only (TBR). TBR will work with most PABX (PBX) systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when Tel/R is pressed.

Note

You can program a Tel/R key press as part of a number stored in a One-Touch or Speed-Dial location. When programming the One-Touch or Speed-Dial number (Menu, 2, 3, 1 or 2, 3, 2) press Tel/R first (the screen displays “!”), then enter the telephone number. If you do this, you do not need to press Tel/R each time before you dial using a One-Touch or Speed-Dial location. (See “Storing numbers” in Chapter 8 of the User’s Guide.) However, if PBX is not selected in the Phone Line Type setting, you cannot use the One-Touch or Speed-Dial number that Tel/R press is programmed into.

9 Selecting a receive mode

There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD.

Choose the Receive Mode which best suits your needs.

Are you connecting an external telephone or external telephone answering device to your machine?

Yes

Are you using the voice message function of your external telephone answering device?

Do you want your machine to answer fax and telephone calls automatically?

Setting Up the Machine

1 Press Menu. 2 Press 0. 3 Press 1.

4 Press or to select the mode.

Press OK.

5 Press Stop/Exit.

For more details, see “Receiving a fax” in

10 Setting the LCD contrast

You can change the contrast to help the LCD look lighter or darker.

1 Press Menu.

Chapter 6 of the User’s Guide.

Yes

Do you use your machine for faxes only?

Yes

Fax Only

Your machine automatically answers every call as a fax.

Fax/Tel

Your machine controls the line and automatically answers every call. If the call is not a fax, the phone will ring for you to pick up the call.

Manual

You control the phone line and must answer every call yourself.

External TAD

Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed. (See “4. Install the power cord and phone line” on page 6.)

2 Press 1. 3 Press 8. 4 Press to increase the contrast.

—OR—

Press to decrease the contrast. Press OK.

5 Press Stop/Exit.

Now go to

the next page to install the driver and software.

Supplied CD-ROM ‘MFL-Pro Suite’

Windows

Install MFL-Pro Suite

You can install the MFL-Pro Suite software and multifunction drivers.

Install Other Drivers or Utilities

You can install additional MFL-Pro Suite software utilities.

Documentation

View the User’s Guide and other documents in PDF format (Viewer included). The User’s Guide on the CD-ROM includes the Software and Network User’s Guides for features available when connected to a computer (e.g. printing and scanning).

On-Line Registration

You will be pointed to the Brother Product Registration Web Page for quick registration of your machine.

Brother Solutions Center

You can access the Brother Solutions Center which is a Web site offering information about your Brother product including FAQs, User’s Guides, driver updates and tips for using your machine.

Repair MFL-Pro Suite

(For USB and Parallel cable users only)

If an error occurred during the installation of the MFL-Pro Suite, use this selection to automatically repair and re-install the MFL-Pro Suite.

Note

MFL-Pro Suite includes Printer Driver, Scanner

Driver, Brother ControlCenter2, ScanSoft

PaperPort

SE with OCR and True Type® fonts.

SE is a document management

application for viewing scanned documents.

Macintosh

Start Here OS 9.1-9.2

You can install the printer driver, scanner driver and

Presto!

PageManager® for Mac OS® 9.1-9.2.

Start Here OSX

You can install the MFL-Pro Suite that includes the printer driver, scanner driver and the Brother

ControlCenter2 for Mac OS

can also install Presto!

10.2.4 or greater. You

PageManager® to add OCR capability to the Brother ControlCenter2 and easily scan, share and organize photos and documents.

readme.html

You can get important information and troubleshooting tips.

Documentation

View the User’s Guide and other documents in PDF format. The User’s Guide on the CD-ROM includes the Software and Network User’s Guides for features available when connected to a computer (e.g. printing and scanning).

Brother Solutions Center

You can access the Brother Solutions Center which is a Web site offering information about your Brother product including FAQs, User’s Guides, driver updates and tips for using your machine.

On-Line Registration

You will be pointed to the Brother Product Registration Web Page for quick registration of your machine.

Utilities

You can use additional Utilities in this folder.

STEP 2

Follow the instructions on this page for your operating system and interface. For the latest drivers and documentations and to find the best solution for your problem or question, access the Brother Solutions Center directly from the driver or visit http://solutions.brother.com

Installing the Driver & Software

Windows

For USB Interface Cable Users (For Windows

For Parallel Interface Cable Users (For Windows

For Windows NT

(For Parallel Interface Cable Users).............................................................................. 20

For Wired Network Interface Users (For Windows® 98/98SE/Me/NT/2000 Professional/XP/XP Professional x64 Edition)

98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition).... 14

98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition).... 17

Workstation Version 4.0 Users

.... 22

For Wireless Network Users (For Windows

XP/XP Professional x64 Edition in infrastructure mode) ............................................ 25

Macintosh

For USB Interface Cable Users...................................................................................... 32

For Wired Network Interface Users .............................................................................. 37

For Wireless Network Users (For Mac OS® X 10.2.4 or greater only)........................ 42

98/98SE/Me/NT/2000 Professional/

For other setup methods supported, see the Network User’s Guide on the CD-ROM for installation details.

 For Mac OS® 10.2.4 or greater ............................................................................................................ 32

 For Mac OS

 For Mac OS® X 10.2.4 or greater......................................................................................................... 37

 For Mac OS

For other setup methods supported, see the Network User’s Guide on the CD-ROM for installation details.

9.1 to 9.2 ........................................................................................................................ 35

9.1 to 9.2 ........................................................................................................................ 40

STEP 2

Installing the Driver & Software

For USB Interface Cable Users (For Windows

XP Professional x64 Edition)

98/98SE/Me/2000 Professional/XP/

Windows

USB

Windows

Important

Make sure that you have finished the instructions from step 1 Setting Up the Machine on page 4 to 11.

4 The CD-ROM main menu will appear.

Click Install MFL-Pro Suite.

Note

Please close any applications running before installing the MFL-Pro Suite.

1 Turn off and unplug the machine from the AC

outlet and disconnect it from your computer, if you already connected an interface cable.

Note

If this window does not appear, use Windows® Explorer to run the setup.exe program from the root folder of the Brother CD-ROM.

5 Choose Local Connection, and then click

Next. The installation will continue.

2 Turn on your computer.

(For Windows XP Professional x64 Edition, you must be logged on with Administrator rights.)

2000 Professional/XP/

3 Put the supplied CD-ROM for Windows

your CD-ROM drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

into

Note

If you want to install the PS driver (Brother’s BRScript Driver), choose Custom Install and then follow the on-screen instructions. When the Select

Components screen appears, check PS Printer Driver, and then continue following the on-screen

instructions

Installing the Driver & Software

Windows

6 After reading and accepting the ScanSoft

PaperPort

SE License Agreement, click Yes.

The installation of PaperPort® SE will automatically start and is followed by the installation of MFL-Pro Suite.

7 When the Brother MFL-Pro Suite Software

License Agreement window appears, click Yes if you agree to the Software Licence Agreement.

USB

Windows

Improper Setup

DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub. Brother recommends that you connect the machine directly to your computer.

9 Plug in the power cord and turn on the

machine.

8 When this screen appears, connect the USB

interface cable to your PC, and then connect it to the machine.

(For Windows Edition)

(For Windows® 98/98SE/Me/2000)

XP/XP Professional x64

Improper Setup

DO NOT try to cancel any of the screens during this installation.

10 When the On-Line Registration screen is

displayed, make your selection and follow the on-screen instructions.

STEP 2

Installing the Driver & Software

Windows

11 Click Finish to restart your computer.

(After restarting the computer, for Windows 2000 Professional/XP/XP Professional x64 Edition, you must be logged on with

USB

Windows

Administrator rights.)

Note

After restarting the computer, the Installation Diagnostics will run automatically. If the

installation is unsuccessful, the installation results window will be shown. If the Installation Diagnostics shows a failure, please follow the onscreen instruction or read on-line help and FAQs in Start/All Programs (Programs)/Brother/ MFL-Pro Suite MFC-XXXX (where XXXX is your model name).

The MFL-Pro Suite (including printer driver and scanner driver) has been installed and the installation is now complete.

+ 40 hidden pages

Brother MFC-8870DW User Manual 2

Table of Contents

Getting Started

Carton components

Control panel

1 Install the drum and toner cartridge unit assembly

2 Load paper in the paper tray

3 Release the scanner lock

5 Setting the date and time

6 Setting your station ID

8 Setting the phone line type

PABX (PBX) and TRANSFER

9 Selecting a receive mode

10 Setting the LCD contrast

Supplied CD-ROM ‘MFL-Pro Suite’