Brother MFC-885CW User Guide

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USER’S GUIDE

MFC-680CN MFC-885CW

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-680CN and MFC-885CW (Circle your model number)

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt; and

 may support an insurance claim by you in the event of product loss

covered by insurance.

Approval Information and Compilation and Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

EC Declaration of Conformity under the R & TTE Directive

Section I General

1 General Information 2

Using the documentation.......................................................................................2

Symbols and conventions used in the documentation .................................... 2

Accessing the Software User’s Guide and Network User’s Guide ........................3

Viewing Documentation...................................................................................3

Control panel overview ..........................................................................................6

LCD display indications ...................................................................................8

Basic Operations .............................................................................................9

2 Loading documents and paper 10

Loading documents .............................................................................................10

Using the ADF ...............................................................................................10

Using the scanner glass ................................................................................11

Scannable area .............................................................................................11

Acceptable paper and other media......................................................................12

Recommended media ...................................................................................12

Handling and using media .............................................................................12

Choosing the right media...............................................................................13

Loading paper and other media...........................................................................15

Loading envelopes and post cards................................................................17

Loading photo paper...................................................................................... 18

Removing small printouts from the machine .................................................19

Printable area ................................................................................................20

3 General setup 21

Power Save mode ...............................................................................................21

Putting your machine in Power Save mode...................................................21

Bringing your machine out of Power Save mode ..........................................21

Power Save setting........................................................................................21

Mode Timer..........................................................................................................22

Paper settings......................................................................................................23

Paper Type ....................................................................................................23

Paper Size .....................................................................................................23

Volume Settings...................................................................................................24

Ring Volume..................................................................................................24

Beeper Volume..............................................................................................24

Speaker Volume ............................................................................................24

Automatic Daylight Savings Time........................................................................25

LCD display .........................................................................................................25

LCD Contrast.................................................................................................25

Setting the backlight brightness.....................................................................25

Setting the Dim Timer for the backlight ........................................................26

Setting the Off Timer .....................................................................................26

Setting the Wallpaper ....................................................................................27

iii

4 Security features 28

Memory Security..................................................................................................28

Setting and changing the memory security password ...................................28

Turning the memory security on/off...............................................................29

Section II Fax

5 Sending a fax 32

Entering Fax mode ..............................................................................................32

Faxing from the ADF ....................................................................................32

Faxing from the scanner glass ......................................................................33

Faxing Letter size documents from the scanner glass ..................................33

Colour fax transmission.................................................................................33

Cancelling a fax in progress ..........................................................................33

Broadcasting (Monochrome only)........................................................................34

Cancelling a Broadcast in progress...............................................................34

Additional sending operations..............................................................................35

Sending faxes using multiple settings ...........................................................35

Contrast.........................................................................................................35

Changing fax resolution.................................................................................36

Dual access (Monochrome only) ...................................................................36

Real time transmission ..................................................................................36

Overseas Mode .............................................................................................37

Delayed Faxing (Monochrome only)..............................................................37

Delayed Batch Transmission (Monochrome only).........................................37

Checking and cancelling waiting jobs............................................................37

Setting your changes as a new default..........................................................38

Restoring all settings to the factory settings ..................................................38

Sending a fax manually .................................................................................38

Sending a fax at the end of a conversation ...................................................38

Out of Memory message ...............................................................................38

6 Receiving a Fax 39

Receive modes ....................................................................................................39

Choosing the Receive Mode .........................................................................39

Using receive modes...........................................................................................40

Fax only.........................................................................................................40

Fax/Tel...........................................................................................................40

Manual...........................................................................................................40

TAD ...............................................................................................................40

Receive mode settings ........................................................................................41

Ring Delay.....................................................................................................41

F/T Ring Time (Fax/Tel mode only)...............................................................41

Fax Detect .....................................................................................................42

Additional receiving operations............................................................................43

Printing a reduced incoming fax ....................................................................43

Receiving faxes into memory (Monochrome only) ........................................43

Receiving a fax at the end of a conversation.................................................44

Printing a fax from the memory .....................................................................44

7 Telephone and External devices 45

Voice operations..................................................................................................45

Making a telephone call.................................................................................45

Answering calls with the Speaker Phone .....................................................45

Mute...............................................................................................................45

Tone or Pulse ................................................................................................46

Fax/Tel mode ................................................................................................46

Fax/Tel mode in Power Save condition.........................................................46

Telephone services..............................................................................................46

Caller ID (For U.K. and Ireland only) .............................................................46

Setting the Telephone Line Type...................................................................48

BT Call Sign (For U.K. only) ..........................................................................48

Connecting an external TAD (telephone answering device)................................49

Connections...................................................................................................50

Recording outgoing message (OGM) on an external TAD............................50

Multi-line connections (PBX) .........................................................................50

External and extension telephones......................................................................51

Connecting an external or extension telephone ............................................51

Operation from extension telephones............................................................51

Using extension telephones (For U.K. only) ..................................................51

Using a cordless external telephone (MFC-680CN only) ..............................52

Using remote codes.......................................................................................52

8 Dialling and storing numbers 54

How to Dial ..........................................................................................................54

Manual dialling...............................................................................................54

Speed Dialling ...............................................................................................54

Search ...........................................................................................................54

Fax Redial .....................................................................................................55

Outgoing Call.................................................................................................55

Caller ID history (For U.K. and Ireland only)..................................................55

Storing numbers ..................................................................................................56

Storing a pause .............................................................................................56

Storing Speed Dial numbers..........................................................................56

Changing Speed Dial names or numbers......................................................58

Setting up groups for broadcasting................................................................59

Combining Quick Dial numbers.....................................................................60

9 Digital TAD 61

TAD-Mode for internal TAD .................................................................................61

Setting up the TAD ........................................................................................61

Outgoing message (OGM) ............................................................................61

Fax/Tel OGM (Announcement) .....................................................................62

Activating TAD mode.....................................................................................62

Managing your messages....................................................................................63

Message indicator .........................................................................................63

Playing voice messages ................................................................................63

Erasing incoming messages..........................................................................63

Additional TAD operations...................................................................................64

Setting maximum time for incoming messages .............................................64

Setting toll saver ............................................................................................64

ICM Recording Monitor..................................................................................64

Recording a conversation (MFC-680CN only)...............................................64

10 Advanced fax operations (Monochrome only) 65

Fax Forwarding....................................................................................................65

Fax Storage .........................................................................................................66

Fax Preview.........................................................................................................66

How to preview a received fax.......................................................................66

How to preview an outgoing fax ....................................................................68

PC Fax Receive...................................................................................................68

Changing the destination PC .........................................................................69

Turning off Advanced Fax Operations.................................................................70

Changing Advanced Fax Operations ...................................................................70

Remote Retrieval.................................................................................................71

Setting a Remote Access Code.....................................................................71

Using your Remote Access Code..................................................................71

Remote Fax commands ................................................................................72

Retrieving fax messages ...............................................................................73

Changing your Fax Forwarding number ........................................................73

11 Printing Reports 74

Fax reports...........................................................................................................74

Transmission Verification Report...................................................................74

Fax Journal (activity report) ...........................................................................74

Reports ................................................................................................................75

How to print a report......................................................................................75

12 Polling 76

Polling overview...................................................................................................76

Polling receive .....................................................................................................76

Setup to receive polling .................................................................................76

Setup to receive polling with secure code .....................................................76

Setup to receive delayed polling....................................................................77

Sequential polling (Monochrome only) ........................................................77

Polled transmit (Monochrome only) .....................................................................78

Setup for polled transmit................................................................................78

Setup for polled transmit with secure code....................................................78

Section III Copy

13 Making copies 80

How to copy.........................................................................................................80

Entering Copy mode......................................................................................80

Making a single copy .....................................................................................80

Making multiple copies ..................................................................................80

Stop copying..................................................................................................80

Copy settings.......................................................................................................81

Changing copy speed and quality .................................................................81

Enlarging or reducing the image copied ........................................................81

Making N in 1 copies or a poster (page layout) ............................................82

Sorting copies using the ADF........................................................................83

Adjusting Brightness, Contrast and Colour....................................................83

Paper Options................................................................................................84

Setting your changes as a new default..........................................................85

Restoring all settings to the factory settings..................................................85

‘Out of Memory’ message....................................................................................85

Section IV Direct Photo Printing

Printing photos from a memory card or USB Flash memory drive

PhotoCapture Center™ Operations.....................................................................88

Printing from a memory card or USB Flash memory drive without a PC.......88

Scanning to a memory card or USB Flash memory drive without a PC........88

Using PhotoCapture Center™ from your computer.......................................88

Using a memory card or USB Flash memory drive .......................................88

Memory cards or a USB Flash memory drive folder structure.......................89

Getting started.....................................................................................................90

Entering PhotoCapture mode........................................................................91

Print Images.........................................................................................................91

View Photo(s) ................................................................................................91

Print Index (Thumbnails) ...............................................................................92

Print Photos...................................................................................................92

Photo Effects.................................................................................................93

Search by Date..............................................................................................95

Print All Photos..............................................................................................96

Slide show .....................................................................................................96

Trimming........................................................................................................97

DPOF printing................................................................................................97

PhotoCapture Center™ print settings..................................................................98

Print Speed and Quality.................................................................................99

Paper options ................................................................................................99

Adjusting Brightness, Contrast and Colour..................................................100

Cropping ......................................................................................................101

Borderless printing.......................................................................................101

Setting your changes as a new default........................................................101

Restoring all settings to the factory settings................................................101

vii

Scan to a memory card or USB Flash memory drive ........................................102

Entering Scan mode ....................................................................................102

How to scan to a memory card or USB Flash memory drive.......................102

Understanding the Error Messages ...................................................................103

15 Printing photos from a camera 104

Printing photos directly from a PictBridge camera .............................................104

PictBridge requirements ..............................................................................104

Setting your digital camera..........................................................................104

Printing Images............................................................................................105

DPOF printing..............................................................................................105

Printing photos directly from a digital camera (without PictBridge)....................106

Printing Images............................................................................................106

Understanding the Error Messages ...................................................................107

Section V Software

16 Software and Network features 110

Section VI Appendixes

A Safety and Legal 112

Choosing a location ...........................................................................................112

To use the machine safely.................................................................................113

Important safety instructions........................................................................116

IMPORTANT - For your safety ....................................................................117

LAN connection ...........................................................................................118

Radio interferece .........................................................................................118

EU Directive 2002/96/EC and EN50419......................................................118

Legal limitations for copying ..............................................................................119

Trademarks........................................................................................................120

B Troubleshooting and Routine Maintenance 121

Troubleshooting ................................................................................................121

If you are having difficulty with your machine..............................................121

Error messages .................................................................................................127

Error animation............................................................................................131

Transferring your faxes or Fax Journal report .............................................131

Document jam ............................................................................................132

Printer jam or paper jam..............................................................................133

Dial Tone detection......................................................................................135

Telephone line interference .........................................................................135

viii

Routine maintenance.........................................................................................136

Replacing the ink cartridges ........................................................................136

Cleaning the outside of the machine ...........................................................138

Cleaning the scanner...................................................................................139

Cleaning the machine printer platen............................................................139

Cleaning the paper pick-up roller.................................................................140

Cleaning the print head ...............................................................................140

Checking the print quality ............................................................................141

Checking the print alignment.......................................................................142

Checking the ink volume .............................................................................143

Uninstalling and installing the handset and handset cradle

(MFC-680CN only) ..................................................................................143

Machine Information..........................................................................................145

Checking the serial number.........................................................................145

Packing and shipping the machine ....................................................................145

C Menu and Features 148

On-screen programming....................................................................................148

Menu table...................................................................................................148

Memory storage...........................................................................................148

Mode and menu keys ........................................................................................148

Menu table...................................................................................................149

Entering Text ...............................................................................................165

D Specifications 166

General..............................................................................................................166

Print media.........................................................................................................168

Fax.....................................................................................................................169

Digital TAD.........................................................................................................171

Digital Cordless Handset (MFC-885CW only) ...................................................172

Cordless handset (BCL-D20) ......................................................................172

Battery .........................................................................................................172

Copy ..................................................................................................................173

PhotoCapture Center™ .....................................................................................174

PictBridge ..........................................................................................................175

Scanner .............................................................................................................176

Printer................................................................................................................177

Interfaces...........................................................................................................178

Computer requirements.....................................................................................179

Consumable items.............................................................................................180

Network (LAN) ...................................................................................................181

E Glossary 182

F Index 186

Section I

General I

General Information 2 Loading documents and paper 10 General setup 21 Security features 28

General Information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies specific

keys on the machine’s control panel.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Courier New

Text in the Courier New font identifies messages on the LCD of the machine.

Warnings tell you what to do to prevent possible personal injury.

Electrical Hazard icons alert you to possible electrical shock.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

General Information

Accessing the Software User’s Guide and Network User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM.

Viewing Documentation 1

Viewing Documentation (For Windows®) 1

To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guides in HTML format.

If you have not installed the software, you can find the documentation by following the instructions below:

a Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

b If the model name screen appears, click

your model name.

c If the language screen appears, click

your language. The CD-ROM main menu will appear.

Note

If this window does not appear, use Windows

program from the root directory of the Brother CD-ROM.

Explorer to run the start.exe

d Click Documentation. e Click the documentation you want to

read.

 HTML documents: Software

User’s Guide and Network User’s Guide in HTML format.

This format is recommended for viewing on your computer.

 PDF documents: User’s Guide for

stand-alone operations, Software

User’s Guide and Network User’s Guide in PDF format.

This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

Chapter 1

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning (For Windows

Professional/Windows Windows Vista™)

 ControlCenter3 (For Windows

Professional/Windows Windows Vista™)

 Network Scanning

Scansoft™ PaperPort™ 11SE with OCR How-to-Guides

 The complete ScanSoft™ PaperPort™

11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE with OCR application.

2000

XP and

2000

How to find Network setup instructions (MFC-885CW only) 1

Viewing Documentation (For Macintosh®) 1

a Turn on your Macintosh

Brother CD-ROM into your CD-ROM drive. The following window will appear.

. Insert the

b Double-click the Documentation icon. c Double-click your language folder. d Double-click the top page file to view the

Software User's Guide and Network User's Guide in HTML format.

Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. For more information, or if your access point supports SecureEasySetup™ or AOSS™, please see the Network User’s Guide.

e Click the documentation you want to

read:

 Software User’s Guide

 Network User’s Guide

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning (For Mac OS

greater)

 ControlCenter2 (Fo r Ma c O S

greater)

 Network Scanning (For Mac OS

10.2.4 or greater)

Presto!

PageManager® User’s Guide

 The complete Presto!® PageManager®

User’s Guide can be viewed from the Help selection in the Presto!

application.

X 10.2.4 or

PageManager®

General Information

How to find Network setup instructions (MFC-885CW only) 1

Chapter 1

Control panel overview 1

MFC-680CN 1

11 7

MFC-885CW 1

11 7

9810

1 2

Note

Most of the illustrations in this User’s Guide show the MFC-680CN.

1 Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone.

2 Fax and telephone keys

 Redial/Pause

Redials the last 30 numbers called. It also inserts a pause when programming quick dial numbers.

 R

Use this key to gain access to an outside line, or transfer a call to another extension when it is connected to a PBX.

 Mute/Intercom (MFC-885CW only)

Puts the current phone call on hold. Also, press this key to speak on the

intercom or to transfer an incoming call to the cordless handset.

 Speaker Phone

Lets you speak to another party without lifting the handset.

General Information

345

3 Mode keys:

 Fax

Lets you access Fax mode.

 Scan

Lets you access Scan mode.

 Copy

Lets you access Copy mode.

 PhotoCapture

Lets you access PhotoCapture Center™ mode.

4 Menu keys:

 Volume keys

d c

In Fax mode, you can press these keys to adjust the ring volume.

345

 a Speed Dial

Lets you look up and dial numbers that are stored in the memory.

 d or c

Press to scroll backward or forward to a menu selection.

Also, press to choose options.

 a or b

Press to scroll through the menus and options.

 Menu

Access the main menu.

 OK

Choose a setting.

 Clear/Back

Press to cancel the current setting.

Chapter 1

21.12.2007

Fax

12:45

Mem.

5 Start keys:

 Colour Start

Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).

 Mono Start

Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono depending on the scanning setting in the ControlCenter software).

6 Stop/Exit

Stops an operation or exits from a menu.

7 LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

Also, you can adjust the angle of the LCD display by lifting it.

8 Ink Management (MFC-680CN only)

Lets you clean the print head, check the print quality, and check the available ink volume.

9FaxPreview

Lets you preview incoming and outgoing faxes on the LCD.

10 Microphone

Picks up your voice when you speak to another party using Speaker Phone.

11 Power Save

Lets you put the machine into Power Save mode.

12 TAD keys:

 Digital TAD

Turns the Telephone Answering Device (TAD) on or off. Will also flash if you have new messages.

 Play/Record (MFC-680CN only)

Plays voice messages stored in the memory. Will also let you record telephone calls.

 Play (MFC-885CW only)

Plays voice messages stored in memory.

 Erase/Mute (MFC-680CN only)

Puts the current phone call on hold. Also, deletes voice messages.

 Erase (MFC-885CW only)

Deletes voice messages.

LCD display indications 1

The LCD shows the current machine status when the machine is idle.

12 3 4

Mem.

Fax

12:45

21.12.2007

5 6

1 Wireless Status

A four level indicator shows the current wireless signal strength if you are using a wireless connection.

0Max

2 Memory Status

Lets you see the available memory in the machine.

3 Ink indicator

Lets you see the available ink volume.

4 Current Receive Mode

Lets you see the current receive mode.

 Fax (Fax only)  F/T (Fax/Tel)  TAD (Msg Ctr)  Mnl (Manual)

5 Voice messages in the machine’s memory.

Shows how many received voice messages are in the memory.

6 Faxes in memory

Shows how many received faxes are in the memory.

Basic Operations 1

General Setup

Paper Size

Mode TT

imer

Paper TT

ype

2Mins Plain Paper

olume

Auto Daylight

General Setup

Mode TT

imer

Paper TT

ype

30Secs Plain Paper

olume

Auto Daylight

Paper Size

General Setup

Mode TT

imer

Paper TT

ype

30Secs Plain Paper

olume

Auto Daylight

Paper Size

General Information

The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds.

a Press Menu. b Press a or b to choose

General Setup.

General Setup

Fax LAN Print Reports Machine Info. Initial Setup

Select & Press

Press OK.

c Press a or b to choose Mode Timer.

General Setup

Mode

imer

Paper

ype

Paper Size

VVolume Auto Daylight

2Mins

Plain Paper A4

Select & Press

d Press d or c to choose 30Secs.

General Setup

Mode

imer

Paper

ype

Paper Size

VVolume Auto Daylight

30Secs

Plain Paper A4

Select & Press

Press OK. You can see the current setting on the LCD:

General Setup

Mode

imer

Paper

ype

Paper Size

VVolume Auto Daylight

30Secs

Plain Paper A4

Select & Press

e Press Stop/Exit.

Loading documents and paper 2

Loading documents 2

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF 2

The ADF can hold up to 10 pages and feeds each sheet individually. Use standard

80 g/m before putting them in the ADF.

Recommended environment 2

Document Sizes Supported 2

paper and always fan the pages

Temperature: 20° C to 30° C Humidity: 50% to 70% Paper:

Length: 148 to 355.6 mm Width: 148 to 215.9 mm Weight:

80 g/m

64 to 90 g/m

How to load documents 2

DO NOT pull on the document while it is feeding.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

 Make sure documents written with ink are

CAUTION

completely dry.

a Fan the pages well. Make sure you put

the documents face down, top edge first in the ADF until you feel them touch

the feed roller.

b Adjust the paper guides to fit the width of

your documents.

c Unfold the ADF Document Output

Support Flap (1).

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

CAUTION

Loading documents and paper

Using the scanner glass 2

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.

Document Sizes Supported 2

Length: Up to 297 mm Width: Up to 215.9 mm Weight: Up to 2 kg

How to load documents 2

Note

To use the scanner glass, the ADF must be empty.

a Lift the document cover. b Using the document guidelines on the

left, centre the document face down on the scanner glass.

c Close the document cover.

If you are scanning a book or thick document, DO NOT slam the cover down or press on it.

Scannable area 2

The scannable area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper.

CAUTION

Usage Document

Size

Fax Letter 3 mm 4 mm

A4 3 mm 1 mm

Copy Letter 3 mm 3 mm

A4 3 mm 3 mm

Scan Letter 3 mm 3 mm

A4 3 mm 0 mm

Top (1) Bottom (2)

Left (3) Right (4)

Chapter 2

Acceptable paper and other media 2

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

 When you print on inkjet paper (coated

paper), transparencies and photo paper, be sure to choose the correct media in the ‘Basic’ tab of the printer driver or in the Paper Type setting of the menu. (See Paper Type on page 23.)

 When you print on Brother photo paper,

load the instruction sheet included with the photo paper in the paper tray first, and then put the photo paper on top of the instruction sheet.

 When you use transparencies or photo

paper, remove each sheet at once to prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Brother paper

Paper Type Item

A4 Plain BP60PA A4 Glossy Photo BP61GLA A4 Inkjet (Matte) BP60MA 10 x 15 cm Glossy Photo

BP61GLP

Handling and using media 2



Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

 The coated side of photo paper is shiny.

Avoid touching the shiny (coated) side. Load photo paper with the shiny side facing down.



Avoid touching either side of transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

DO NOT use the following kinds of paper:

Improper Setup

• Damaged, curled, wrinkled, or irregularly shaped paper

Recommended media 2

To get the best print quality, we suggest using Brother paper. (See table below.)

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using ‘3M Transparency Film’ when you print on transparencies.

1 2 mm or longer

• Extremely shiny or highly textured paper

• Paper already printed on by a printer

• Paper that cannot be arranged uniformly when stacked

• Paper made with a short grain

Loading documents and paper

Paper capacity of the output paper tray 2

 Transparencies or photo paper must be

picked up from the output paper tray one page at a time to avoid smudging.

Up to 50 sheets of 20 lb Letter or 80 g/m2 A4 paper.

Choosing the right media 2

Paper type and size for each operation 2

Paper Type Paper Size Usage

Fax Copy Photo

Capture

Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes

A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Yes Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes

Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes

Photo L 89 × 127 mm (3 1/2 × 5 in.) – – – Yes Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes Index Card 127 × 203 mm (5 × 8 in.) ––– Yes Post Card 1100 × 148 mm (3.9 × 5.8 in.) – – – Yes

Printer

Post Card 2 (Double)

Envelopes C5

Envelope DL

Envelope COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes JE4

Envelope

Transparencies

Letter 216 × 279 mm (8 1/2 × 11 in.) – Yes – Yes A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes

148 × 200 mm (5.8 × 7.9 in.) – – – Yes

162 × 229 mm (6.4 × 9 in.) – – – Yes

110 × 220 mm (4.3 × 8.7 in.) – – – Yes

105 × 235 mm (4.1 × 9.3 in.) – – – Yes

Chapter 2

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of

sheets

Cut Sheet

Plain Paper

Inkjet Paper

Glossy Paper

Cards Photo Card

Index Card

Post Card

Envelopes

64 to 120 g/m

64 to 200 g/m

Up to 220 g/m

Up to 120 g/m

Up to 200 g/m

75 to 95 g/m

0.08 to 0.15 mm

0.08 to 0.25 mm 20

Up to 0.25 mm

Up to 0.15 mm 30

Up to 0.23 mm 30

Up to 0.52 mm 10

Transparencies – – 10

Up to 50 sheets for Legal size paper 80 g/m2. Up to 100 sheets of A4 80 g/m

For Photo 10×15cm and Photo L paper, use the photo paper tray. (See Loading photo paper on page 18.)

paper.

100

Loading documents and paper

Loading paper and other media 2

Note

To print on Photo L or 10 x 15 cm paper, see Loading photo paper on page 18.

a If the paper support flap is open, close it,

and then pull the paper tray completely out of the machine. Lift the output paper tray cover (1).

b Press and slide the paper side guides

(1) and paper length guide (2) to fit the paper size.

c Fan the stack of paper well to avoid

paper jams and misfeeds.

Note

Always make sure that the paper is not curled.

Chapter 2

d Gently put the paper into the paper tray

print side down and top edge first. Check that the paper is flat in the tray.

Note

When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.

e Gently adjust the paper side guides to

the paper with both hands. Make sure the paper side guides touch the sides of the paper.

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

f Close the output paper tray cover.

Loading documents and paper

g Slowly push the paper tray completely

into the machine.

h While holding the paper tray in place,

pull out the paper support (1) until it clicks and unfold the paper support flap (2).

Loading envelopes and post cards 2

About envelopes 2

 Use envelopes that weigh from 75 to

95 g/m

 Some envelopes need margin settings to

be set in the application. Make sure you do a test print first.

DO NOT use any of the following types of envelopes, as they will cause paper feed problems:

• That are of a baggy construction.

• That are embossed (have raised writing

• That have clasps or staples.

• That are pre-printed on the inside.

(20 to 25 lb).

CAUTION

on them).

Note

Do not use the paper support flap for Legal paper.

Glue Double flap

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

Chapter 2

How to load envelopes and post cards2

a Before loading, press the corners and

sides of the envelopes or post cards to make them as flat as possible.

Note

If the envelopes or post cards are ‘doublefeeding’, put one envelope or post card in the paper tray at a time.

b Put the envelopes or post cards into the

paper tray with the address side down and the leading edge (top of the envelopes) in first . Slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or post cards.

If you have problems when printing on envelopes, try the following suggestions:

a Open the envelope flap. b Make sure the open flap is either to the

side of the envelope or to the back edge of the envelope when printing.

c Adjust the size and margin in your

application.

Loading photo paper 2

Use the photo paper tray, which has been assembled on the top of the output paper tray cover, to print on photo 10×15cm and photo L size paper. When you use the photo paper tray, you do not have to take out the paper that is in the tray beneath it.

a Press the photo paper tray release

button with your left thumb and push the photo paper tray backward until it clicks into the photo printing position.

1 Photo Paper Tray

Loading documents and paper

b Press and slide the paper side

guides (1) and paper length guide (2) to fit the paper size.

c Put the photo paper into the photo paper

tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper.

Note

• Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

d When you have finished printing photos

return the photo paper tray to the normal printing position. Press the photo paper tray release button with your left thumb and pull the photo paper tray forward until it clicks.

Removing small printouts from the machine 2

When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.

• Always make sure that the paper is not curled.

Chapter 2

Printable area 2

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on.

Cut Sheet Paper Envelopes

Top (1) Bottom (2) Left (3) Right (4)

Cut Sheet 3 mm) 3 mm 3 mm 3 mm Envelopes 12 mm 24 mm 3 mm 3 mm

Note

The Borderless feature is not available for envelopes.

General setup 3

Power Save mode 3

When the machine is idle, you can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the power save condition, please see the table on page 22. The delayed faxes that have been set up will be sent. You can even retrieve faxes using Remote Retrieval if you are away from your machine. If you want to do other operations, you must take the machine out of Power Save mode.

Note

If you have connected an external telephone or TAD, it is always available.

Putting your machine in Power Save mode 3

a Press and hold down the Power Save

key until the LCD shows Shutting Down. The LCD will stay on for a few seconds before going off.

Bringing your machine out of Power Save mode 3

a Press the Power Save key.

The LCD shows the date and time.

Note

• Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality.

• If you unplug the AC power cord, no machine operations will be available.

• You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See Power Save setting on page 21.)

Power Save setting 3

You can customize the machine's

Power Save key. The factory setting is Fax Receive:On. Your machine can receive

faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

P.Save Setting.

d Press d or c to choose Fax

Receive:Off (or Fax Receive:On).

Press OK.

e Press Stop/Exit.

Chapter 3

On/Off setting

Fax Receive:

(factory setting)

Fax Receive: Off

You cannot receive a fax with Mono Start or Colour Start.

You can receive telephone calls by lifting the handset (MFC-680CN) or using the cordless handset (MFC-885CW).

When an external TAD is connected and Fax Detect is turned on.

Set before you switch off the machine.

Receive mode

Fax Only

Fax/Tel

Manual

TAD Fax Receive

— No machine

Available operations

Fax Receive Fax Detect

Delayed Fax

Fax Forward Fax Storage Fax Preview PC Fax Receive4 Remote Retrieval

Recording Incoming Message Fax Detect

Delayed Fax Fax Forward Fax Storage Fax Preview PC Fax Receive Remote Retrieval

operations will be available other than cleaning the print head.

Mode Timer 3

The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and PhotoCapture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Mode Timer. d Press d or c to choose 0Sec, 30Secs,

1Min, 2Mins, 5Mins or Off. Press OK.

e Press Stop/Exit.

General setup

Paper settings 3

Paper Type 3

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Paper Type. d Press d or c to choose Plain Paper,

Inkjet Paper, Brother Photo, Other Photo or Transparency.

Press OK.

e Press Stop/Exit.

Note

The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

Paper Size 3

You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 × 15 cm (4 × 6 in.) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Paper Size. d Press d or c to choose Letter, Legal,

A4, A5 or 10x15cm. Press OK.

e Press Stop/Exit.

Chapter 3

Volume Settings 3

Ring Volume 3

You can choose a range of ring volume levels, from High to Off.

While in Fax mode , press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.You can also change the volume through the menu, by following the instructions below:

Setting the Ring Volume from the menu 3

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Ring.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Beeper. e Press d or c to choose Low, Med, High

or Off. Press OK.

f Press Stop/Exit.

Speaker Volume 3

You can choose a range of speaker volume levels, from High to Off.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Speaker. e Press d or c to choose Low, Med, High

or Off. Press OK.

e Press d or c to choose Low, Med, High

or Off. Press OK.

f Press Stop/Exit.

Beeper Volume 3

When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.

You can choose a range of volume levels, from High to Off.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

f Press Stop/Exit.

Note

• You can adjust the speaker volume while you are listening to your outgoing message (OGM) and incoming messages

(ICM’s) by pressing d or c .

• If you turn Incoming Recording Monitor to OFF the Speaker for screening calls will be disabled and you won’t hear callers leaving messages. The volume for other operations can still be controlled using

d or c .

General setup

Automatic Daylight Savings Time 3

You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date&Time setting.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

Auto Daylight.

d Press d or c to choose Off (or On).

Press OK.

e Press Stop/Exit.

LCD display 3

LCD Contrast 3

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose LCD Contrast. e Press d or c to choose Light, Med or

Dark. Press OK.

f Press Stop/Exit.

Setting the backlight brightness 3

If you are having difficulty reading the LCD, try changing the brightness setting.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose Backlight. e Press d or c to choose Light or Dark.

Press OK.

f Press Stop/Exit.

Chapter 3

Setting the Dim Timer for the backlight 3

You can set how long the LCD backlight stays on after the last key press.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose Dim Timer. e Press d or c to choose 10Secs,

20Secs, 30Secs or Off. Press OK.

f Press Stop/Exit.

Setting the Off Timer 3

You can set how long the LCD stays on after the last key press. This is a power saving feature. The machine can print and scan from your computer and receive faxes and voice calls when the LCD is off.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose Off Timer. e Press d or c to choose 1Min, 2Mins,

3Mins, 5Mins, 10Mins, 30Mins or Off.

Press OK.

f Press Stop/Exit.

Note

When the display is off you can press any key to turn it back on.

Setting the Wallpaper 3

You can change the wallpaper.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose Wallpaper.

Press OK.

e Press a or b to choose a wallpaper.

Press OK.

f Press Stop/Exit.

General setup

Security features 4

Memory Security 4

Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not be lost.

While Memory Security is On, the following operations are available:

 Receiving faxes into memory (limited by

memory capacity)

 Fax Forwarding (If Fax Forwarding was

already On)

 Remote retrieval (If Fax Storage was

already On)

 Cordless handset (MFC-885CW only)

• Making a call

• Receiving a call

• Viewing Caller ID (with subscriber service)

While Memory Security is on, the following operations are NOT available:

Note

• To print the faxes in memory, turn off Memory Security.

• You must turn off PC Fax Receive before you can turn on Memory Security. (See Turning off Advanced Fax Operations on page 70.)

• If you forget the Memory Security password, please call your Brother dealer for service.

Setting and changing the memory security password 4

Note

If you have already set the password, you will not need to set it again.

Setting a password for the first time 4

a Press Menu. b Press a or b to choose Fax.

Press OK.

 Printing received faxes  Sending faxes  Copying  PC printing  Scanning  PhotoCapture  PC Fax Receive  Cordless handset (MFC-885CW only)

• Intercom

• Transfer a call

• Register cordless handset

 Operation from control panel

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose Mem Security.

Press OK.

e Enter a 4-digit number for the password.

Press OK.

f When the LCD shows Verify:,

re-enter the password. Press OK.

g Press Stop/Exit.

Security features

Changing your memory security password 4

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose Mem Security.

Press OK.

e Press a or b to choose Set Password.

Press OK.

f Enter the registered 4-digit number for

the current password. Press OK.

g Enter a 4-digit number for a new

password. Press OK.

h When the LCD shows Verify:,

re-enter the new password. Press OK.

i Press Stop/Exit.

Turning the memory security on/off 4

Turning on the memory security lock 4

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose Mem Security.

Press OK.

e Press a or b to choose Set Security.

Press OK.

f Enter the registered 4-digit password.

Press OK. The machine goes offline and the LCD shows Secure Mode.

Note

If there is a power failure the data will stay in memory for approximately 24 hours.

Turning off the memory security 4

a Press Menu. b Enter the registered 4-digit password.

Press OK. Memory Security is automatically turned off.

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in Secure mode until the registered password is entered.

Chapter 4

Section II

Fax II

Sending a fax 32 Receiving a Fax 39 Telephone and External devices 45 Dialling and storing numbers 54 Digital TAD 61 Advanced fax operations (Monochrome only) 65 Printing Reports 74 Polling 76

Sending a fax 5

Entering Fax mode 5

When you want to send a fax, or change fax send or receive settings, press the

(Fax) key to illuminate it in green.

The LCD shows:

Fax Resolution

Contrast Speed Dial Outgoing Call

FAX/TEL

Press a or b to scroll through the Fax key options. Some functions are only available when sending monochrome faxes.

 Fax Resolution (See page 36.)  Contrast (See page 35.)  Speed Dial (See page 54.)  Outgoing Call (See page 55.)

 Caller ID hist.

(UK and Ireland only) (See page 55.)

Standard

Auto

Fax Start Press

When the option you want is highlighted, press OK.

Faxing from the ADF 5

a Press (Fax).

b Put the document face down in the ADF.

(See Using the ADF on page 10.)

c Enter the fax number using the dial pad

or Speed Dial.

Note

You can preview a fax message before sending it by pressing Fax Preview. (See How to preview an outgoing fax on page 68.)

d Press Mono Start or Colour Start.

The machine starts scanning the document.

Note

• To cancel, press Stop/Exit.

• If you send a black & white fax when the memory is full, it will be sent in real time.

 Broadcasting (See page 34.)  Delayed Fax (See page 37.)  Batch TX (See page 37.)  Real Time TX (See page 36.)  Polled TX (See page 78.)  Polling RX (See page 76.)  Overseas Mode (See page 37.)  Scan Size (See page 33.)  Set New Default (See page 38.)  Factory Reset (See page 38.)

Sending a fax

Faxing from the scanner glass5

You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size.

You cannot send multiple pages for colour faxes.

Note

Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.

a Press (Fax).

b Load your document face down on the

scanner glass. (See Using the scanner glass on page 11)

c Enter the fax number using the dial pad

or Speed Dial.

Note

You can preview a fax message before sending it by pressing Fax Preview. For details, see How to preview an outgoing fax on page 68.

d Press Mono Start or Colour Start.

 If you press Mono Start, the

machine starts scanning the first page. Go to step e.



If you press machine starts sending the document.

Colour Start

, the

Faxing Letter size documents from the scanner glass 5

When documents are Letter size, you need to set Scan Size to Letter. If you do not, the side portion of the faxes will be missing.

a Press (Fax).

b Press a or b to choose Scan Size. c Press d or c to choose Letter.

Note

You can save the setting you use most often by setting it as default. (See page 38.)

Colour fax transmission 5

Your machine can send a colour fax to machines that support this feature.

Colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).

Cancelling a fax in progress 5

If you want to cancel a fax while the machine is scanning, dialling or sending, press

Stop/Exit.

e Do one of the following:



To send a single page, press 2 to choose

The machine starts sending the document.

 To send more than one page, press

1 to choose Yes and go to step f.

(or press

Mono Start

again).

f Put the next page on the scanner glass.

Press OK. The machine starts scanning the page. (Repeat steps e and f for each additional page.)

Chapter 5

Broadcasting (Monochrome only) 5

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast.

After the broadcast is finished, a Broadcast Report will be printed.

a Press (Fax). b Load your document. c Press a or b to choose Broadcasting.

Press OK.

d Do one of the following:

 Press a or b to choose Add Number

and enter a number using a dial pad. Press OK.

 Press a or b to choose Speed Dial

and OK. Press a or b to choose

Alphabetical Order or Numerical Order and OK. Press

a or b to select a number and OK.

e After you have entered all the fax

numbers by repeating step d, press a or b to choose Complete. Press OK.

f Press Mono Start.

Cancelling a Broadcast in progress 5

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Remaining Jobs. Press OK. The LCD will show the fax number being dialled and the Broadcast job number.

d Press OK.

The LCD will ask you the following message:

Cancel Job? Yes i Press 1 No i Press 2

e Press 1 to clear the number being

dialled. The LCD will then show the Broadcast job number.

f Press OK.

The LCD will ask you the following message:

Cancel Job? Yes i Press 1 No i Press 2

Note

• If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 210 (MFC-680CN) or 250 (MFC-885CW) different numbers.

• The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access and delayed fax.

• If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Mono Start to send the portion that is in the memory.

g Press 1 to cancel the Broadcast. h Press Stop/Exit.

Sending a fax

Additional sending operations 5

Sending faxes using multiple settings 5

When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission and real time transmission.

a Press (Fax).

The LCD shows:

Fax Resolution

Contrast Speed Dial Outgoing Call

FAX/TEL

b Press a or b to choose a setting you

want to change.

c Press d or c to choose an option.

Standard

Auto

Fax Start Press

Contrast 5

If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document.

Use Light when sending a light document. Use Dark when sending a dark document.

a Press (Fax).

b Press a or b to choose Contrast. c Press d or c to choose Auto, Light or

Dark.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

• When you send a colour fax.

• When you choose Photo as the Fax Resolution.

d Go back to b to change more settings.

Note

• Most settings are temporary and the machine returns to its default settings after you send a fax.

• You can save some of the settings you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as a new default on page 38.)

Chapter 5

Changing fax resolution 5

The quality of a fax can be improved by changing the fax resolution.

a Press (Fax).

b Press a or b to choose

Fax Resolution.

c Press d or c to choose the resolution

you want.

Note

You can choose four different resolution settings for monochrome faxes and two for colour.

Monochrome

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine resolution.

Photo Use when the document has

varying shades of grey or is a photograph. This has the slowest transmission.

Colour

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission time is slower than Standard resolution.

If you choose S.Fine or Photo and then use the Colour Start key to send a fax, the machine will send the fax using the Fine setting.

Dual access (Monochrome only) 5

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start to send the scanned pages.

Real time transmission 5

When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the telephone line is free, the machine will start dialling and sending.

If the memory is full or you are sending a colour fax, the machine will send the document in real time (even if Real Time TX is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can turn on Real Time TX.

a Press (Fax).

b Press a or b to choose Real Time TX. c Press d or c to choose On.

Press OK.

Note

In real time transmission, the automatic redial feature does not work when using the scanner glass.

Sending a fax

Overseas Mode 5

If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.

a Press (Fax).

b Load your document. c Press a or b to choose

Overseas Mode.

d Press d or c to choose On (or Off).

Press OK.

Delayed Faxing (Monochrome only) 5

During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step e.

Delayed Batch Transmission (Monochrome only) 5

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Press (Fax).

b Press a or b to choose Batch TX. c Press d or c to choose On.

Press OK.

d Press Stop/Exit.

Checking and cancelling waiting jobs 5

You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows

No Jobs Waiting

a Press (Fax).

b Load your document. c Press a or b to choose Delayed Fax. d Press d or c to choose On.

Press OK.

e Enter the time you want the fax to be

sent (in 24-hour format). (For example, enter 19:45 for 7:45 PM.) Press OK.

Note

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

a Press Menu. b Press a or b to choose Fax.

Press OK.

Press a or b to choose Press OK. Any waiting jobs appear on the LCD.

Remaining Jobs

d Press a or b to scroll through the jobs

and choose the job you want to cancel. Press OK.

e Do one of the following:

 To cancel, press 1 to choose Yes.

If you want to cancel another job go to step d.

 To exit without cancelling, press 2 to

choose No.

f When you have finished, press

Stop/Exit.

Chapter 5

Setting your changes as a new default 5

You can save the fax settings for

Fax Resolution, Contrast, Real Time TX and Scan Size you use

most often by setting them as default. These settings will stay until you change them again.

a Press (Fax).

b Press a or b to choose your new setting.

Press OK. Repeat this step for each setting you want to change.

c After changing the last setting, press a

or b to choose Set New Default. Press OK.

d Press 1 to choose Yes. e Press Stop/Exit.

Restoring all settings to the factory settings 5

c To listen for a dial tone press

Speaker Phone or pick up the handset.



(MFC-885CW) Press on the machine or press

on the cordless handset.

Speaker Phone

d Dial the fax number. e When you hear the fax tone, press

Mono Start or Colour Start. If you are using the scanner glass press 1 on the machine to send a fax.

f If you picked up the handset replace it.

Sending a fax at the end of a conversation 5

At the end of a conversation you can send a fax to the other party before you both hang up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or Send key before hanging up.

b Load your document. c Press Mono Start or Colour Start.

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

a Press (Fax). b Press a or b to choose

Factory Reset. Press OK.

c Press 1 to choose Yes. d Press Stop/Exit.

Sending a fax manually 5

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

a Press (Fax). b Load your document.

 If you are using the scanner glass,

press 1 to send a fax.

d Replace the handset.

Out of Memory message 5

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Mono Start to send the pages scanned so far, or to press

Stop/Exit to cancel the operation.

Note

If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real time transmission on page 36.)

Receiving a Fax 6

Receive modes 6

You must choose a receive mode depending on the external devices and telephone services you have on your line.

Choosing the Receive Mode 6

By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode.

For more detailed information on the receive modes, see Using receive modes on page 40.

Are you using the built-in TAD?

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

Yes

See Digital TAD.

Yes

Are you using the voice message function of an external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

* We recommend you set Fax Detect to On.

To set a receive mode follow the instructions below.

a Press Menu. b Press a or b to choose Initial Setup.

Press OK.

c Press a or b to choose Receive Mode. d Press d or c to choose Fax Only, Fax/Tel, or Manual.

Press OK.

Fax Only

Manual

Fax/Tel

Yes

Manual*

Yes

e Press Stop/Exit.

The LCD will display the current receive mode.

Chapter 6

Using receive modes 6

Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 41.

Fax only 6

Fax only mode will automatically answer every call as a fax call.

Fax/Tel 6

Fax/Tel mode helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and dealing with them in one of the following ways:

 Faxes will be automatically received.  Voice calls will start the F/T ring to tell you

to pick up the line. The F/T ring is a fast double ring made by your machine.

TAD 6

TAD helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways:

 Faxes will be automatically received.  Voice callers can record a message.

To set up the TAD mode, see page 61.

If TAD Mode is On, it will override your receive mode setting. The screen shows TAD.

If TAD Mode is Off, the receive mode returns to your original setting. (See TAD-Mode for internal TAD on page 61.)

Also see F/T Ring Time (Fax/Tel mode only) on page 41 and Ring Delay on page 41.

Manual 6

Manual mode turns off all automatic answering functions unless you are using the BT Call Sign feature or you are using an external TAD.

To receive a fax in manual mode press Speaker Phone or lift the handset of the machine. When you hear fax tones (short repeating beeps) press Mono Start or Colour Start. You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine.

Also see Fax Detect on page 42.

Receiving a Fax

Receive mode settings6

Ring Delay 6

The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine choose the maximum number of rings.

(See Operation from extension telephones on page 51 and Fax Detect on page 42.)

If toll saver is On, then the ring delay setting has no effect. See Setting toll saver on page 64.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose Ring Delay.

Press OK.

e Press d or c to choose how many times

the line rings before the machine answers. Press OK. If you choose 0, the line will not ring at all.

f Press Stop/Exit.

F/T Ring Time (Fax/Tel mode only) 6

If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If it's a fax call, the machine receives the fax.

This pseudo/double-ring happens after the initial ringing from the telephone company. Only the machine rings and no other telephones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone.

a Press Menu.

b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

F/T Ring Time.

e Press d or c to choose how long the

machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds). Press OK.

f Press Stop/Exit.

Note

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

Chapter 6

Fax Detect 6

If Fax Detect is On: 6

The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest.

If Fax Detect is Semi: 6

The machine will only receive a fax call automatically if you answered it using the machine’s handset, cordless handset or Speaker Phone. If you answered at an extension telephone, press l 5 1. (See Operation from extension telephones on page 51.)

If Fax Detect is Off: 6

If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Colour Start, then press 2 to receive the fax.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose Fax Detect. e Press d or c to choose On, Semi (or

Off). Press OK.

f Press Stop/Exit.

If you answered at an extension telephone, press l 5 1. (See Operation from extension telephones on page 51.)

Note

• If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external telephone handset, press the remote activation code l 5 1.

• If you send faxes from a computer on the same telephone line and the machine intercepts them, set Fax Detect to Off.

• (MFC-885CW) If you typically carry the cordless handset away from the machine, we recommend that you turn on Fax Detect. If Fax Detect is turned off and you answer a fax call, you will have to go to the machine and press Mono Start or

Colour Start.

Receiving a Fax

Additional receiving operations 6

Printing a reduced incoming fax 6

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. (See Paper Size on page 23.)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Auto Reduction.

e Press d or c to choose On (or Off).

Press OK.

f Press Stop/Exit.

Receiving faxes into memory (Monochrome only) 6

As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed; put some paper in the paper tray. (See Loading paper and other media on page 15.) If you are unable to put paper in the paper tray the following will happen:

If Memory Receive is On: 6

The machine will carry on receving the fax, with the remaining pages being stored in memory, if enough memory is available. Further incoming faxes will also be stored into memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put paper in the tray.

If Memory Receive is Off: 6

The machine will carry on receiving the fax, with the remaining pages being stored in memory if enough memory is available. The machine will then stop automatically answering calls until paper is put in the paper tray. To print the last fax you received, put paper in the tray.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Memory Receive.

e Press d or c to choose On (or Off).

Press OK.

f Press Stop/Exit.

Chapter 6

Receiving a fax at the end of a conversation 6

At the end of a conversation you can ask the other party to send you a fax before you both hang up.

a Ask the other party to place the

document in their machine and to press the Start or Send key.

b When you hear the other machine's

CNG tones (slowly repeating beeps), press Mono Start or Colour Start.

c Press 2 to receive a fax. d Replace the handset.

Printing a fax from the memory 6

If you have chosen fax storage, you can still print a fax from the memory when you are at your machine. (If you have chosen Fax Preview see Fax Preview on page 66.)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Print Document. Press OK.

e Press Mono Start.

Note

When you print a fax from the memory, the fax data will be erased.

Telephone and External devices 7

Voice operations 7

Voice calls can be made either with the handset, the cordless handset (MFC-885CW only), the speaker phone, an extension or external telephone, by dialling manually, or by using Quick Dial numbers.

Note

If you have a MFC-885CW, please also refer to the DECT™ Handset BCL-D20 User’s Guide.

Making a telephone call 7

a To start a voice call, do one of the

following:

 Pick up the handset. (MFC-680CN

only)

 Press Speaker Phone.

b When you hear the dial tone, enter a

number using the dial pad, Speed Dial or Search.

c If you pressed Speaker Phone, speak

clearly toward the microphone .

d To hang up, do one of the following:

 Replace the handset. (MFC-680CN

only)

 Press Speaker Phone.

Note

If you have a bad connection, your caller might hear your voice echoed during the call. If you experience this problem, pick up the handset, or hang up and try the call again.

Mute 7

For MFC-680CN 7

a Press Erase/Mute to put a call on Hold.

You can replace the handset without disconnecting the call.

b Pick up the machine's handset or press

Speaker Phone to release the call from Hold.

Note

You can pick up an extension telephone and continue speaking without releasing the call from Hold on the machine.

For MFC-885CW 7

a If you answered by pressing

Speaker Phone on the machine, press Mute/Intercom on the machine to put a

call on Hold.

b To release the call from Hold, press

Speaker Phone on the machine.

Answering calls with the Speaker Phone 7

When the machine rings, instead of lifting the handset, press Speaker Phone on the machine. Speak clearly toward the

microphone . To end the call, press

Speaker Phone.

Note

You can pick up an extension telephone and continue speaking without releasing the call from Hold on the machine.

Chapter 7

Tone or Pulse 7

If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below:

a Press Speaker Phone on the machine. b Press # on the machine’s control panel.

Any digits dialled after this will send tone signals.

When you hang up, the machine will return to the Pulse dialling service.

Fax/Tel mode 7

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.

If you are at the machine, you can lift the handset or press Speaker Phone to answer.

If you are at an extension telephone, you'll need to lift the handset during the F/T Ring Time and then press #51 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing

l 51.

Fax/Tel mode in Power Save condition 7

When the machine is in Power Save mode you can receive faxes if the Power Save setting is Fax Receive:On. (See Power Save setting on page 21.)

When the machine is in Fax/Tel mode and F/T rings to tell you to pick up a voice call, you can only answer by picking up the machine’s handset or cordless handset.

If you answer before the machine F/T rings, you can also pick up the call at an external or extension telephone.

Telephone services 7

Your machine supports the Caller ID subscriber telephone service that some telephone companies offer.

Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, answering services, alarm systems or other custom features on one telephone line may create problems with the operation of your machine.

Note

Caller ID is available for U.K. and Ireland only.

Caller ID (For U.K. and Ireland only) 7

The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings.

You can use a number in the Caller ID history to make a phone call, send a fax, add it to Speed Dial, or delete it from the history. (See Caller ID history (For U.K. and Ireland only) on page 55.)

After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you answer a call, the Caller ID information disappears from the LCD, but the call information stays stored in the Caller ID memory.

 You can see the first 18 characters of the

number (or name).

 The ID Unknown message means the

call originated outside your Caller ID service area.

 The ID Withheld message means the

caller has intentionally blocked transmission of information.

Telephone and External devices

You can print a list of the Caller ID information received by your machine. (See Printing the Caller ID List on page 47.)

Note

The Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area.

Setting the Caller ID to On 7

If you have Caller ID on your line, then this function should be set to On to display the caller's telephone number on the LCD as the telephone rings.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose Caller ID.

Press OK.

e Press a or b to choose Display ID.

Press OK. The Caller ID list will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.

f Press a or b to scroll through the Caller

ID memory to view the Caller ID information. The LCD shows the caller's number (or name if available) and the date and time of the call.

g To finish viewing, press Stop/Exit.

Note

You can also view the Caller ID list by pressing (Fax). (See Caller ID

history (For U.K. and Ireland only) on page 55.)

d Press a or b to choose Caller ID.

Press OK.

e Press a or b to choose On (or Off).

Press OK.

f Press Stop/Exit.

Viewing the Caller ID List 7

If Caller ID is set to On, your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

Printing the Caller ID List 7

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose Caller ID.

Press OK.

e Press a or b to choose Print Report.

Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD.

f Press Mono Start or Colour Start. g After printing has finished, press

Stop/Exit.

Chapter 7

Setting the Telephone Line Type 7

If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is necessary to change the Telephone Line Type accordingly by completing the following steps.

a Press Menu. b Press a or b to choose

Initial Setup. Press OK.

c Press a or b to choose

Phone Line Set.

d Press d or c to choose PBX, ISDN (or

Normal).

Press OK.

e Press Stop/Exit.

PBX and TRANSFER 7

The machine is initially set to Normal, which lets the machine connect to a standard PSTN (Public Switched Telephone Network) line. However, many offices use a central telephone system or Private Branch Exchange (PBX). Your machine can be connected to most types of PBX. The machine's recall feature supports timed break recall only (TBR). TBR will work with most PBX systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when or R is pressed.

Note

You can program a R key press as part of a number stored in a Speed Dial location. When programming the Speed Dial number, press R first (the LCD shows ‘!’), then enter the telephone number. If you do this, you do not need to press R each time before you dial using a Speed Dial location. (See Storing numbers on page 56.) However, if PBX is not chosen in the Phone Line Type setting, you cannot use the Speed Dial number that the R press is programmed into.

BT Call Sign (For U.K. only) 7

This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one telephone line. Each telephone number has its own distinctive ringing pattern, so you know which telephone number is ringing. This is one way you can have a separate telephone number for your machine.

Your machine has a BT Call Sign compatible distinctive ringing function, allowing you to dedicate a second telephone number (on the same telephone line) just for receiving faxes.

Note

• You can switch BT Call Sign off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function. This machine will automatically answer incoming calls that use your new fax number.

• When you set the BT Call Sign feature to ON, the receive mode is set to Manual automatically. Manual mode will not respond to incoming telephone calls, since the number you use for telephone calls will use the normal ring pattern.

Telephone and External devices

To enable the machine to work with BT Call Sign (With your external telephone only) 7

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose BT Call Sign.

Press OK. The LCD shows the current setting of this feature.

e Press d or c to choose On (or Off).

Press OK.

f Press Stop/Exit.

Note

If you turn off BT Call Sign, the receive mode stays in Manual. You will need to set receive mode again. (See Choosing the Receive Mode on page 39.)

Connecting an external TAD (telephone answering device)

You may choose to connect an external answering device. However, when you have an

external

as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

Note

If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD.

TAD on the same telephone line

1TAD

When the TAD answers a call, the LCD shows Ext. Tel in Use.

DO NOT connect a TAD elsewhere on the same telephone line.

Improper Setup

Chapter 7

Connections 7

The external TAD must be connected as shown in the previous illustration.

a Set your external TAD to one or two

rings. (The machine's Ring Delay setting does not apply.)

b Record the outgoing message on your

external TAD.

c Set the TAD to answer calls. d Set the Receive Mode to Manual and

turn Fax Detect on. (See Choosing the Receive Mode on page 39.)

Recording outgoing message (OGM) on an external TAD 7

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Multi-line connections (PBX) 7

We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.

We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX.

Note

Make sure the Telehone Line Type is set to PBX. (See Setting the Telephone Line Type on page 48.)

a Record 5 seconds of silence at the

beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

b Limit your speaking to 20 seconds.

Note

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must rerecord the OGM to include it.

Telephone and External devices

External and extension telephones 7

Connecting an external or extension telephone 7

You can connect a separate telephone to your machine as shown in the diagram below.

1 Extension telephone

2 External telephone

When you are using an external or extension telephone, the LCD shows Ext. Tel in Use.

Operation from extension telephones 7

If you answer a fax call on an extension or an external telephone, you can make your machine take the call by using the Remote Activation Code. When you press the Remote Activation Code l 51, the machine starts to receive the fax.

If the machine answers a voice call and pseudo/double-rings for you to take over, use the Remote Deactivation Code #51 to take the call at an extension telephone. (See F/T Ring Time (Fax/Tel mode only) on page 41.)

If you answer a call and no one is on the line: 7

You should assume that you're receiving a manual fax.

Press l 51 and wait for the chirp or until the LCD shows Receiving, and then hang up.

Note

You can also use the Fax Detect feature to make your machine automatically take the call. (See Fax Detect on page 42.)

Using extension telephones (For U.K. only) 7

Your premises may already be wired with parallel extension telephones, or you may plan to add extension telephones to your line, as well as your machine. While the simplest arrangement is a straightforward parallel connection, there are some problems with this arrangement, the most obvious of which is inadvertent interruption of a facsimile transmission caused by someone picking up an extension telephone to make an outgoing call. Also, remote activation code may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

These problems can easily be eliminated, if you arrange modification of your extension wiring circuit, such that extension devices are connected ‘downstream’ of your machine in a master/slave configuration (see fig. 2 on next page). In this configuration the machine can always detect whether a telephone is in use. Thus it will not attempt to seize the line during that time. This is known as ‘telephone offhook detection.’

Chapter 7

The inadvisable configuration is shown in figure 1 on the next page, and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by contacting BT, Kingston upon Hull Telecommunications, your PBX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be put into the modular socket of the white ‘T’shaped connector provided as part of the line cord assembly.

Inadvisable connection of extension sockets (Fig. 1.)

FAX

Note

These telephones are now connected as external devices (see Connecting an external or extension telephone on page 51), because they are connected to the fax machine via the T-connector.

Using a cordless external telephone (MFC-680CN only) 7

If your cordless telephone is connected to the telephone line cord (See External and extension telephones on page 51) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.

If you let the machine answer first, you will have to go to the machine so you can press Speaker Phone to send the call to the cordless handset.

Using remote codes 7

1 Extension socket

2 Master socket

3 Incoming line

Recommended connection of extension sockets (Fig. 2.)

1 Extension socket

2 Master socket

3 Incoming line

FAX

The fax machine must be plugged into the master socket.

Remote Activation code 7

If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialling the Remote Activation Code l 51. Wait for the chirping sounds then

replace the handset. See Fax Detect on page 42. Your caller will have to press

Start to send the fax.

Remote Deactivation code 7

If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double) ring after the initial ring delay. If you pick up the call on an extension telephone you can turn the F/T ring off by pressing #51 (make sure you press this between the rings).

Changing the remote codes 7

If you want to use Remote Activation, you have to turn on the remote codes. The preset Remote Activation Code is l 51. The preset Remote Deactivation Code is #51. If you want to, you can replace them with your own codes.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose Remote Codes.

Telephone and External devices

e Press d or c to choose On.

Press OK.

f Do one of the following:

 If you want to change the Remote

Activation Code, press a or b to choose Act.Code:. Enter a new Remote Activation Code. Press OK.

 If you want to change the remote

Deactivation Code, press a or b to choose Deact.Code:. Enter a new Remote Deactivation Code. Press OK.

g Press Stop/Exit.

Note

•

If you are always disconnected when accessing your external TAD remotely, try changing the Remote Activation Code and Remote Deactivation Code to another three-digit code using the numbers

0-9, l, #

• Remote Codes might not work with some telephone systems.

Dialling and storing numbers 8

How to Dial 8

Manual dialling 8

Press all of the digits of the fax or telephone number.

Speed Dialling 8

a Press Speed Dial.

You can also choose Speed Dial by pressing (Fax).

Search 8

You can search for names you have stored in the Speed Dial memory.

a Press Speed Dial.

You can also choose Speed Dial by pressing (Fax).

b Press a or b to choose Search.

Press OK.

c Press a or b to choose

Alphabetical Order or Numerical Order.

Press OK.

Note

• Press l to make the LCD font size larger.

• Press # to make the LCD font size smaller.

d If you chose Alphabetical Order in

step c, use the dial pad to enter the first letter of the name, and then press a or b to choose the name and number you want to call. Press OK.

b Press a or b to choose Search.

Press OK.

c Press the two-digit Speed Dial number.

(See Storing Speed Dial numbers on page 56.)

d If you have two numbers in the location,

press a or b to choose the number you want to call. Press OK.

Note

If the LCD shows you enter a Speed Dial number, a number has not been stored at this location.

Not Registered

when

Dialling and storing numbers

Fax Redial 8

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List.

Redial/Pause only works if you dialled from the control panel. If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals.

a Press Redial/Pause. b Press a or b to choose the number you

want to redial. Press OK.

c Press a or b to choose Send a fax.

Press OK.

d Press Mono Start or Colour Start.

Note

In Real Time Transmission the automatic redial feature does not work when using the scanner glass.

Outgoing Call 8

The last 30 numbers you telephoned or sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to telephone, fax to, add to Speed Dial, or delete from the history.

a Press Redial/Pause.

You can also choose Outgoing Call by pressing (Fax).

b Press a or b to choose the number you

want to call. Press OK.

c Do one of the following:

 To make a telephone call, press a or

b to choose Make a phone call. Press OK.

 To send a fax, press a or b to choose

Send a fax. Press OK. Press Mono Start or Colour Start.

 If you want to store the number,

press a or b to choose Add to Speed Dial.

Press OK. (See Storing Speed Dial numbers

from Outgoing Calls on page 57.)

 Press a or b to choose Delete.

Press OK. Press 1 to confirm.

d Press Stop/Exit.

Caller ID history (For U.K. and Ireland only) 8

This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID (For U.K. and Ireland only) on page 46.)

The last 30 numbers of telephone calls or faxes you received will be stored in the Caller ID history. You can choose one of these numbers to telephone, fax to, add to Speed Dial, or delete from the history.

a Press (Fax).

b Press a or b to choose

Caller ID hist.. Press OK.

c Press a or b to choose the number you

want to call. Press OK.

Chapter 8

d Do one of the following:

 To make a telephone call, press a or

b to choose Make a phone call. Press OK.

 To send a fax, press a or b to choose

Send a fax. Press OK. Press Mono Start or Colour Start.

 If you want to store the number,

press a or b to choose Add to Speed Dial.

Press OK. (See Storing Speed Dial numbers

from Outgoing Calls on page 57.)

 Press a or b to choose Delete.

Press OK. Press 1 to confirm.

e Press Stop/Exit.

Note

You can print the Caller ID list. (See Printing the Caller ID List on page 47.)

Storing numbers 8

You can set up your machine to do the following types of easy dialling: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number.

Note

If you lose electrical power, the Quick Dial numbers that are in the memory will not be lost.

Storing a pause 8

Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Storing Speed Dial numbers 8

You can store up to 80 (MFC-680CN) or 100 (MFC-885CW) 2-digit Speed Dial locations with a name, and each name can have two numbers. When you dial you will only have to press a few keys (For example: Speed Dial,

Search, OK, the two-digit number, and Mono Start or Colour Start).

a Press Speed Dial. b Press a or b to choose

Set Speed Dial. Press OK.

c Press a or b to choose the Speed Dial

location you want to store the number in. Press OK.

Dialling and storing numbers

d Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (To help you enter letters, see

Entering Text on page 165.)

 To store the number without a name,

press OK.

e Enter the fax or telephone number (up to

20 digits). Press OK.

f Do one of the following:

 Enter the second fax or telephone

number (up to 20 digits). Press OK.

 If you do not want to store a second

number, press OK.

g Press a or b to choose Complete.

Press OK. To store another Speed Dial number, go to step c.

h Press Stop/Exit.

e Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (To help you enter letters, see

Entering Text on page 165.)

 To store the number without a name,

press OK.

f Press OK to confirm the fax or

telephone number.

g Do one of the following:

 Enter the second fax or telephone

number (up to 20 digits). Press OK.

 If you do not want to store a second

number, press OK.

h Press a or b to choose Complete.

Press OK.

i Press Stop/Exit.

Storing Speed Dial numbers from the Caller ID history 8

Storing Speed Dial numbers from Outgoing Calls 8

You can also store Speed Dial numbers from the Outgoing Call history.

a Press Redial/Pause.

You can also choose Outgoing Call by pressing (Fax).

b Press a or b to choose the name or

number you want to store. Press OK.

c Press a or b to choose

Add to Speed Dial. Press OK.

d Press a or b to choose the Speed Dial

location you want to store the number in. Press OK.

If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History. (See Caller ID (For U.K. and Ireland only) on page 46.)

a Press (Fax).

b Press a or b to choose

Caller ID hist.. Press OK.

c Press a or b to choose the number you

want to store. Press OK.

d Press a or b to choose

Add to Speed Dial. Press OK.

Chapter 8

e Press a or b to choose the 2-digit

Speed Dial location you want to store the number in. Press OK.

f Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (To help you enter letters, see

Entering Text on page 165.)

 To store the number without a name,

press OK.

g Press OK to confirm the fax or

telephone number.

h Do one of the following:

 Enter the second fax or telephone

number (up to 20 digits). Press OK.

 If you do not want to store a second

number, press OK.

d Do one of the following:

 Press a or b to choose Change.

Press OK.

 Press a or b to choose Delete.

Press OK. Press 1 to confirm.

Go to step h.

e Press a or b to choose Name,

Fax/Tel1: or Fax/Tel2:.

Press OK.

f Do one of the following:

 If you chose Name, enter the new

name (up to 16 characters) using the dial pad.

Press OK. (See Entering Text on page 165.)

 If you chose Fax/Tel1: or

Fax/Tel2:, enter the new number.

Press OK.

i Press a or b to choose Complete.

Press OK.

j Press Stop/Exit.

Changing Speed Dial names or numbers 8

You can change a Speed Dial name or number that has already been stored.

a Press Speed Dial. b Press a or b to choose

Set Speed Dial. Press OK.

c Press a or b to choose the 2-digit

Speed Dial location you want to change. Press OK.

Note

How to change the stored name or number:

If you want to change a character, press d or c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.

g Do one of the following:

 To change more details, go to

step e.

 Press a or b to choose Complete.

Press OK.

h Press Stop/Exit.

Dialling and storing numbers

Setting up groups for broadcasting 8

Groups, which can be stored in a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only

Speed Dial, Search, OK

location, and store each fax number in a Speed Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location. You can have up to six Groups, or you can assign up to 158 numbers (MFC-680CN) or 198 numbers (MFC-885CW) in a large Group if you have 2 numbers in each location.

(See Storing Speed Dial

numbers on page 56 and Broadcasting (Monochrome only) on page 34.)

Mono Start

, the two-digit

. First, you'll need to

a Press Speed Dial. b Press a or b to choose Setup Groups.

Press OK.

c Press a or b to choose GROUP1,

GROUP2, GROUP3, GROUP4, GROUP5 or GROUP6 for the Group name where you

will store the fax numbers. Press OK.

d Press a or b to choose the 2-digit

location where you want to add to the Group. Press OK.

e Press a or b to choose Add Number.

Press OK.

f Press a or b to choose the number you

want to add. Press OK. (See Search on page 54.)

Note

You can print a list of all the Speed Dial numbers. Group numbers will be marked in the GROUP column. (See Reports on page 75.)

Changing Group name 8

a Press Speed Dial. b Press a or b to choose Setup Groups.

Press OK.

c Press a or b to choose the Group name

you want to change. Press OK.

d Press a or b to choose

Change Group Name. Press OK.

Note

How to change the stored name or number:

If you want to change a character, press d or c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.

e Enter the new name (up to 16

characters) using the dial pad. Press OK. (See Entering Text on page 165. For example, type NEW CLIENTS.)

f Press a or b to choose Complete.

Press OK.

g Press Stop/Exit.

g After you have finished adding numbers

by repeating steps e and f, press a or b to choose Complete.

Press OK.

h Press Stop/Exit.

Deleting a Group 8

a Press Speed Dial. b Press a or b to choose Setup Groups.

Press OK.

Chapter 8

c Press a or b to choose the Group you

want to delete. Press OK.

d Press a or b to choose Delete.

Press OK. Press 1 to confirm.

e Press Stop/Exit.

Deleting a number from a Group 8

a Press Speed Dial. b Press a or b to choose Setup Groups.

Press OK.

c Press a or b to choose the Group you

want to change. Press OK.

d Press a or b to choose the number you

want to delete. Press OK. Press 1 to confirm.

e Press a or b to choose Complete.

Press OK.

f Press Stop/Exit.

Combining Quick Dial numbers 8

For example, you might have stored ‘555 Speed Dial: 03 and ‘7000 You can use them both to dial ‘555-7000 you press the following keys:

’ on Speed Dial: 02.

’ on

’ if

a Press Speed Dial. b Press a or b to choose Search.

Press OK.

c Enter 03.

Note

If you stored 2 numbers in one Speed Dial location, you will be asked which number you want to send to.

d Press a or b to choose Speed Dial.

Press OK.

e Press a or b to choose Search.

Press OK.

f Enter 02. g Press Mono Start or Colour Start.

You will dial ‘555-7000

To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. For example, to change the number to 555-7001 you could press Speed Dial, choose Search, press 03 and then press 7001 using the dial pad.

’.

Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as Speed Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate Speed Dial numbers in any combination. You can even include manual dialling using the dial pad. (See Storing Speed Dial numbers on page 56.)

Note

If you must wait for another dial tone or signal at any point in the dialling sequence, create a pause in the number by pressing Redial/Pause. Each key press adds a 3.5-second delay.

Digital TAD 9

TAD-Mode for internal TAD

The TAD feature will store up to 99 incoming messages. Messages are stored in the order in which they are received.

Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access Code on page 71). The number of messages you can store will depend on how much memory is being used by other features (for example, delayed and stored faxes).

In the event of a power failure your machine will retain messages that are in the memory for approximately 24 hours.

Setting up the TAD 9

Recording the TAD outgoing message (TAD Message) is the first step you need to follow before you can use the TAD feature.

To enter TAD mode, follow the steps below:

Record your TAD OGM (

TAD Message

 F/T Message

This message is played when a call is received and your machine is set to Fax/Tel mode. The caller will not be able to leave a message. See Fax/Tel OGM (Announcement) on page 62.

Your OGM must be less than 20 seconds long.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose Setup TAD.

Press OK.

d Press a or b to choose OGM.

Press OK. The LCD prompts you to choose an OGM.

e Press a or b to choose either

TAD Message or F/T Message, then press OK.

f Press a or b to choose Record MSG.

Press OK.

b Press to activate the TAD.

Outgoing message (OGM) 9

Recording your OGM 9

You can record the following two different types of OGM:

 TAD Message

This message will be played when a call is received. The caller will be able to leave a voice or fax message.

g Record your message, using one of the

options below:

 (MFC-680CN only)

Pickup the handset, record your message, and replace the handset when finished.

 (MFC-885CW only)

Use the integrated microphone to record your message. Press Stop/Exit when finished.

h Press Stop/Exit.

Chapter 9

Listening to your OGM 9

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose Setup TAD.

Press OK.

d Press a or b to choose OGM.

Press OK.

e Press a or b to choose TAD Message or

F/T Message.

Press OK.

f Press a or b to choose Playing OGM.

Press OK. Adjust the volume by pressing Volume

d or c .

g Press Stop/Exit.

Erasing your OGM 9

Fax/Tel OGM (Announcement) 9

If your machine is set to Fax/Tel receive mode this message will be played by your Brother machine to a caller. Unlike the TAD OGM, the caller will not be able to leave a message.

To record your Fax/Tel OGM follow the instructions on Outgoing message (OGM) on page 61.

If you need to review the steps for setting up the Fax/Tel receive mode, see Receive modes on page 39.

Activating TAD mode 9

When the light glows, TAD mode is

active. Press to enter TAD mode.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose Setup TAD.

Press OK.

d Press a or b to choose OGM.

Press OK.

e Press a or b to choose either

TAD Message or F/T Message. Press OK.

f Press a or b to choose Erase MSG.

Press OK.

g Do one of the following:

 Press 1 to erase the OGM.  Press 2 to exit without erasing.

h Press Stop/Exit.

Digital TAD

Managing your messages 9

Message indicator 9

The light flashes if there are any new messages waiting for you.

The LCD displays the total number of voice and fax messages stored in the TAD memory.

Fax messages are only stored when Fax Storage or Fax Preview is turned on. See

Advanced fax operations (Monochrome only) on page 65.

Playing voice messages 9

All messages are played in the order they were recorded. The LCD shows the number of the current message, the total number of messages, and the time and date the message was recorded.

Follow the steps below to listen to your voice messages:

a Press Play/Record or Play.

The following commands are available when playing messages:

Erasing incoming messages 9

To erase voice messages individually9

a Press Play/Record or Play.

The machine will sound a two second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps.

b To erase a specific message, press

Erase/Mute or Erase immediately after the two short beeps, or while the message is playing.

c Do one of the following:

 Press 1 to erase the message.  Press 2 to cancel.

To erase all of your messages 9

a Press Erase/Mute or Erase. b Do one of the following:

 Press 1 to erase all of your voice

messages.

 Press 2 to cancel.

l (RWD) Repeats a message. # (FWD)

Skips to the next message. Adjusts the volume.

b Press Stop/Exit.

Chapter 9

Additional TAD operations 9

Setting maximum time for incoming messages 9

Your machine’s default setting will save incoming messages up to 30 seconds long. To change this setting follow the steps below:

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose Setup TAD.

Press OK.

d Press a or b to choose ICM Max.Time. e Press d or c to choose the maximum

time setting for incoming messages (30, 60, 120 or 180 seconds).

Press OK.

f Press Stop/Exit.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose Ring Delay.

Press OK.

e Press a or b to choose Toll Saver. f Press d or c to choose On (or Off).

Press OK.

g Press Stop/Exit.

ICM Recording Monitor 9

This feature lets you turn the speaker volume for voice messages On or Off. When you turn the monitor Off, you will not hear messages as they come in.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose Setup TAD.

Press OK.

Setting toll saver 9

When the toll saver feature is on, the machine will answer after two rings if you do have voice or fax messages, and after four rings if you do not have any messages.

This way, when you call your machine for remote retrieval, if it rings three times, you have no messages and can hang up to avoid a toll charge.

The toll saver feature is only available when TAD mode is on. When toll saver is On, it overrides your ring delay setting.

If you are using BT Call Sign, do not use the Toll Saver feature.

a Press Menu. b Press a or b to choose Fax.

Press OK.

d Press a or b to choose

ICM Rec.Monitr.

e Use d or c to choose Off or On.

Press OK.

f Press Stop/Exit.

Recording a conversation (MFC-680CN only) 9

If you are using the handset, you can record a telephone conversation by pressing Play/Record during the conversation. Your recording can be as long as the incoming message maximum time (up to 3 minutes). The other party will hear an intermittent beeping while recording. To stop recording, press Stop/Exit.

Advanced fax operations

You can only use one advanced fax operation at a time:

 Fax Forwarding  Fax Storage  Fax Preview  PC Fax Receive  Off

You can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operations, a question will appear on the LCD. (See Changing Advanced Fax Operations on page 70.)

(Monochrome only)

Fax Forwarding 10

When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

a Press Menu.

g Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

Note

• If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.

• The machine can store faxes approximately 24 hours if there is a power failure.

• When Fax Forwarding is turned on your machine will only receive monochrome faxes into memory. Colour faxes will not be received, unless the sending machine converts them to monochrome before sending.

h Press Stop/Exit.

b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

e Press a or b to choose Fax Forward.

Press OK.

f Enter the forwarding number (up to 20

digits). Press OK.

Chapter 10

Fax Storage 10

If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.

If you have set Fax Storage, a backup copy will automatically be printed at the machine.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

e Press a or b to choose Fax Storage.

Press OK.

f Press Stop/Exit.

Note

If Fax Storage is turned on your machine cannot receive a colour fax unless the sending machine converts it to monochrome.

Fax Preview 10

How to preview a received fax10

If you choose Fax Preview you can view received faxes on the LCD by pressing the Fax Preview key. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes. You can continue all operations.

Setting Fax Preview 10

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

e Press a or b to choose Fax Preview.

Press OK.

f Press Stop/Exit.

Note

When Fax Preview is turned on your machine can only print the colour faxes it receives. It cannot store them in memory.

Advanced fax operations (Monochrome only)

Using a fax preview 10

When you receive a fax, you will see the popup message on the LCD. (For example: New Fax(es): 02)

a Press Fax Preview.

You can see the new fax list.

Note

You can also see your old fax list by pressing

. Press # to go back to your new fax list.

b Press a or b to choose the fax you want

to see. Press OK.

Note

• If your fax is large there may be a delay before it is displayed on the LCD.

• The LCD will show the current page number and total pages of the fax message. When your fax message is over 99 pages the total number of pages will be shown as “XX“.

c Press Stop/Exit.

When a fax is open the control panel keys will perform the operations shown below.

Key Description

Enlarge the fax.

Reduce the fax.

a or b Scroll vertically. d or c Scroll horizontally.

Rotate the fax clockwise.

Delete the fax.

Press 1 to confirm.

Go back to the previous page.

Go to the next page.

Go to the next step.

(Print, Back and Exit are available.)

Go back to the fax list.

Print the fax. Press 1 to print the whole

Mono Start

message or 2 to print the current page only.

(After printing, you can choose to delete or keep the fax.)

How to delete all faxes in the list 10

a Press Fax Preview. b Press a or b to choose Delete All.

Press OK. Then, confirm the Delete by pressing 1.

How to print all faxes in the list 10

a Press Fax Preview. b Press a or b to choose Print All.

Press OK.

Chapter 10

How to preview an outgoing fax

You can preview a fax message before you send it. You must set the Real Time Transmission and Polling RX to off before you use this feature.

a Press (Fax).

b Load the document. c Enter the fax number using the dial pad

or Speed Dial.

d Press Fax Preview.

The machine starts scanning the document and the outgoing fax appears on the LCD. When the fax is open the control panel keys will perform the operations shown below.

Key Description

Enlarge the fax.

Reduce the fax.

a or b Scroll vertically. d or c Scroll horizontally.

Rotate the fax clockwise.

Go back to the previous page.

Go to the next page.

PC Fax Receive 10

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or at the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD.

When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User’s Guide on the CD-ROM.)

If you choose Backup Print:On the machine will also print the fax.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

e Press Mono Start.

Note

The fax message in the memory will be sent and then erased when you press

Mono Start.

d Press a or b to choose

Forward/Store. Press OK.

e Press a or b to choose

PC Fax Receive. Press OK.

f Press a or b to choose <USB> or the PC

you want to receive. Press OK.

g Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

Advanced fax operations (Monochrome only)

h Press Stop/Exit.

Note

• PC Fax Receive is not supported in the

Mac OS

• Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on you PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.)

• In the event of a power failure, the machine will store your faxes in the memory for approximately 24 hours. However, if you choose Backup Print:On the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC.

• If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error messages on page 127.)

Changing the destination PC 10

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

e Press a or b to choose

PC Fax Receive. Press OK.

f Press a or b to choose Change.

Press OK.

g Press a or b to choose <USB> or the PC

you want to receive. Press OK.

• When PC Fax Receive is turned on only monochrome faxes can be received into the memory and sent to the PC. Colour faxes will be received in real time and printed in colour.

h Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

i Press Stop/Exit.

Chapter 10

Turning off Advanced Fax Operations 10

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

e Press a or b to choose Off.

Press OK.

f Press Stop/Exit.

Note

The LCD will give you more options if there are received faxes still in your machine’s memory. (See Changing Advanced Fax Operations on page 70.)

Changing Advanced Fax Operations 10

If received faxes are left in your machine's memory when you change the Advanced Fax Operations, the LCD will ask you one of the following questions:

 Erase All Doc?

Yes i Press 1

No i Press 2

 Print All Fax?

Yes i Press 1

No i Press 2

• If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

• If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged.

If received faxes are left in the machine's memory when you change to PC Fax Receive from another option [Fax Forward, Fax Storage or Fax Preview], press a or b to choose the PC.

The LCD will ask you the following message:

 Send Fax to PC?

Yes i Press 1

No i Press 2

• If you press 1, faxes in the memory will be sent to your PC before the setting changes. You will be asked if you want to turn on Backup Print. (For detail, see PC Fax Receive on page 68.)

• If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.

Advanced fax operations (Monochrome only)

Remote Retrieval 10

You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages.

Setting a Remote Access Code 10

The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (---l).

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Remote Access.

e Enter a three-digit code using numbers

0-9, l, or #. Press OK. (The preset ‘l’ cannot be changed.)

Note

Do not use the same code as your Remote Activation Code (l 5 1) or Remote Deactivation Code (# 5 1). (See Operation from extension telephones on page 51.)

f Press Stop/Exit.

Using your Remote Access Code 10

a Dial your fax number from a touch tone

telephone or another fax machine.

b When your machine answers, enter

your remote access code (3 digits followed by l) at once.

c The machine signals if it has received

messages:

 1 long beep — Fax messages

 2 long beeps — Voice messages

 3 long beeps — Fax & Voice

messages

 No beeps — No messages

d When the machine gives two short

beeps, enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command. The machine will beep three times if you enter an invalid command.

e Press 9 0 to stop Remote Access when

you have finished.

f Hang up.

Note

If your machine is set to Manual mode and you want to use the remote retrieval features, wait about 2 minutes after it starts ringing, and then enter the remote access code within 30 seconds.

Note

You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step e to restore the inactive setting (---l) and press OK.

Chapter 10

Remote Fax commands 10

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details 91 Playing Voice messages After one long beep, the machine plays the ICM.

1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it. If you press 1

before a message, you will hear the previous message. 2 Skip Forward While playing the ICM, you can skip to the next message. 9 STOP Playing Stop Playing the ICM.

93 Erase all ICM If you hear one long beep, the erase is accepted. If you hear

three short beeps, you cannot erase because all voice

messages have not been played, or there are no voice

messages to erase.

*This code erases all recorded messages, not one at a time.

94 Play and Record OGM in Memory

1 Play 1 TAD Message The machine plays the selected OGM. You can stop playing

2 F/T Message

2 Record 1 TAD Message After one long beep, you can record the selected OGM. You

2 F/T Message

95 Change the Fax Forwarding or Fax

Storage settings

1 OFF You can choose Off after you have retrieved or erased all

2 Fax Forwarding One long beep means the change is accepted. If you hear 4 Fax Forwarding number 6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

97 Check the receiving status

1 Fax You can check whether your machine has received any 2 Voice

OGMs by pressing 9.

will hear the message played once. You can stop recording

the message by pressing 9.

your messages.

three short beeps, you cannot change because something

has not been set up (for example, a Fax Forwarding number

has not been registered). You can register your Fax

Forwarding number by entering 4. (See Changing your Fax

Forwarding number on page 73.) Once you have registered

the number, Fax Forwarding will work.

fax messages. (See Retrieving fax messages on page 73.)

from the memory.

faxes or voice messages. If yes, you will hear one long

beep. If no, you will hear three short beeps.

Advanced fax operations (Monochrome only)

Remote commands Operation details

98 Change the Receive Mode

1 TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only

90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the

long beep, then replace the handset.

Retrieving fax messages 10

You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage.

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.

c When you hear two short beeps, press

962.

d Wait for the long beep, enter the number

(up to 20 digits) of the remote fax machine you want your fax messages sent to using the dial pad, then enter # #.

Note

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Hang up after you hear your machine

beep. Your machine will call the other fax machine, which will then print your fax messages.

Changing your Fax Forwarding number 10

You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine.

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.

c When you hear two short beeps, press

954.

d Wait for the long beep, enter the new

number (up to 20 digits) of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter # #.

Note

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Press 9 0 when you have finished. f Hang up after you hear your machine

beep.

Printing Reports 11

Fax reports 11

You need to set up the Transmission Verification Report and Journal Period using the Menu keys.

Transmission Verification Report 11

You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Choosing On+Image or Off+Image will print a section of the fax's first page on the report to help you remember.

When the Transmission Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, with ERROR in the RESULT column.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Report Setting. Press OK.

d Press a or b to choose XMIT Report.

Fax Journal (activity report) 11

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to you can still print the report by following the steps on The factory setting is

How to print a report on page 75

Every 50 Faxes

Off

a Press Menu. b Press a or b to choose Fax.

Press OK.

Press a or b to choose Press OK.

Press a or b to choose

Report Setting

Journal Period

e Press d or c to choose an interval.

Press OK. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.)

 6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

 Every 50 Faxes

e Press d or c to choose On , On+Image,

Off or Off+Image.

Press OK.

f Press Stop/Exit.

The machine will print the Journal when the machine has stored 50 jobs.

f Enter the time to start printing in 24-hour

format. Press OK. (For example: enter 19:45 for 7:45 PM.)

g Press Stop/Exit.

Printing Reports

Reports 11

The following reports are available:

 XMIT Verify

Prints a Transmission Verification Report for your last transmission.

 Help List

A help list about how to quickly program your machine.

 Quick Dial

Lists names and numbers stored in the Speed Dial memory, in alphabetical or numerical order.

 Fax Journal

Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.)

 User Settings

Lists your settings.

 Network Config

How to print a report 11

a Press Menu. b Press a or b to choose

Print Reports. Press OK.

c Press a or b to choose the report you

want. Press OK.

d Press Mono Start. e Press Stop/Exit.

Lists your Network settings.

Polling 12

Polling overview 12

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polling receive 12

Polling receive lets you call another fax machine to receive a fax.

Setup to receive polling 12

a Press (Fax).

b Press a or b to choose Polling RX. c Press d or c to choose Standard.

Press OK.

d Enter the fax number you are polling. e Press Mono Start or Colour Start.

Setup to receive polling with secure code 12

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.

a Press (Fax).

b Press a or b to choose Polling RX. c Press d or c to choose Secure.

Press OK.

d Enter a four-digit secure code.

This is the same as the security code of the fax machine you are polling. Press OK.

e Enter the fax number you are polling. f Press Mono Start or Colour Start.

Polling

Setup to receive delayed polling 12

Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation.

a Press (Fax).

b Press a or b to choose Polling RX. c Press d or c to choose Timer.

Press OK.

d Enter the time (in 24-hour format) you

want to start polling. For example, enter 21:45 for 9:45 PM. Press OK.

e Enter the fax number you are polling. f Press Mono Start or Colour Start.

The machine makes the polling call at the time you entered.

Sequential polling (Monochrome only) 12

Sequential polling lets you request documents from several fax machines in one operation.

a Press (Fax). b Press a or b to choose Polling RX.

c Press d or c to choose Standard,

Secure or Timer. Press OK.

d Do one of the following:

 If you chose Standard, go to

step e.

 If you chose Secure, enter a four-

digit number, press OK, go to step e.

 If you chose Timer, enter the time

(24-hour format) you want to begin polling and press OK, go to step e.

e Press a or b to choose Broadcasting.

Press OK.

f Do one of the following:

 Press a or b to choose Add Number

and enter a number using a dial pad. Press OK.

 Press a or b to choose Speed Dial

and OK. Press a or b to choose

Alphabetical Order or Numerical Order and OK. Press

a or b to select a number and OK.

g Repeat steps f for all the fax numbers

you want to poll, and then press a or b to choose Complete. Press OK.

h Press Mono Start.

The machine polls each number or group in turn for a document.

Press Stop/Exit while the machine is dialling to cancel the polling process.

To cancel all sequential polling receive jobs, see Checking and cancelling waiting jobs on page 37.

Chapter 12

Polled transmit (Monochrome only) 12

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and cancelling waiting jobs on page 37.)

Setup for polled transmit 12

a Press (Fax).

b Load your document. c Press a or b to choose Polled TX. d Press d or c to choose Standard.

Press OK.

e Press a or b to choose any settings you

want to change. Press OK. After each setting is accepted, you can continue to change more settings.

Setup for polled transmit with secure code 12

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code.

a Press (Fax).

b Load your document. c Press a or b to choose Polled TX. d Press d or c to choose Secure.

Press OK.

e Enter a four-digit number.

Press OK.

f Press a or b to choose any settings you

want to change. Press OK. After each setting is accepted, you can continue to change more settings.

g Press Mono Start.

f Press Mono Start.

Section III

Copy III

Making copies 80

Making copies 13

How to copy 13

Entering Copy mode 13

When you want to make a copy, press

The LCD shows:

1 No. of Copies

Press a or b to scroll through the Copy key options.

(Copy) to illuminate it in green.

Quality

COPY Copy Start Press

You can enter the number of copies you want by using the dial pad.

Normal

100%Enlarge/Reduce

100%Ratio:

Plain PaperPaper Type

When the option you want is highlighted, press OK.

Note

The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See

Mode Timer on page 22

Making a single copy 13

a Press (Copy).

b Load your document.

(See Loading documents on page 10.)

c Press Mono Start or Colour Start.

Making multiple copies 13

You can make up to 99 copies.

a Press (Copy).

b Load your document.

(See Loading documents on page 10.)

 Quality (See page 81.)  Enlarge/Reduce (See page 81.)  Paper Type (See page 84.)  Paper Size (See page 84.)  Brightness (See page 83.)  Contrast (See page 84.)  RED Adjust (See page 84.)  GREEN Adjust (See page 84.)  BLUE Adjust (See page 84.)  Stack/Sort (See page 83.)  Page Layout (See page 82.)  Set New Default (See page 85.)  Factory Reset (See page 85.)

c Enter the number of copies you want. d Press Mono Start or Colour Start.

Note

To sort the copies, press a or b to choose

Stack/Sort. (See Sorting copies using the ADF on page 83.)

Stop copying 13

To stop copying, press Stop/Exit.

Making copies

Copy settings 13

You can change the copy settings temporarily for the next copy.

The machine returns to its default settings after 1 minute, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 22.)

If you have finished choosing settings, press Mono Start or Colour Start.

If you want to choose more settings, press a or b.

Note

You can save some of the settings that you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as a new default on page 85.)

Changing copy speed and quality 13

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Quality. e Press d or c to choose Fast, Normal or

Best. Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Enlarging or reducing the image copied 13

You can choose an enlargement or reduction ratio.

a Press (Copy).

b Load your document.

You can choose from a range of quality. The factory setting is Normal.

 Fast

Fast copy speed and lowest amount of ink used. Use to save time printing documents to be proof-read, large documents or many copies.

 Normal

Normal is the recommended mode for ordinary print outs. This produces good copy quality with good copy speed.

 Best

Use best mode to copy precise images such as photographs. This provides the highest resolution and slowest speed.

c Enter the number of copies you want. d

Press a or b to choose

Enlarge/Reduce

Chapter 13

e Do one of the following:

 Press d or c to choose the

enlargement or reduction ratio you want. Press OK.

 Press d or c to choose

Custom(25-400%). Press OK and then enter an enlargement or reduction ratio from 25% to 400%. Press OK.

(For example, press 53 to enter

50%

69% A4iA5

78% LGLiLTR

83% LGLiA4

93% A4iLTR

97% LTRiA4

100%

104% EXEiLTR

142% A5iA4

186%10x15cmiLTR

198% 10x15cmiA4

200%

Custom(25-400%)

53%

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Note

Page Layout Options are not available with Enlarge/Reduce.

Making N in 1 copies or a poster (page layout) 13

The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.

Important

 Please make sure paper size is set to

Letter or A4.

 You cannot use the Enlarge/Reduce

setting with the N in 1 and Poster features.

 If you are producing multiple colour

copies, N in 1 copy is not available.

 (P) means Portrait and (L) means

Landscape.

 You can only make one poster copy at a

time.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Page Layout. e Press d or c to choose Off(1 in 1),

2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L) or Poster(3 x 3).

Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start to scan the page.

If you are making a poster or placed the document in the ADF, the machine scans the pages and starts printing.

If you are using the scanner glass, go to step g.

g After the machine scans the page, press

1 to scan the next page.

h Put the next page on the scanner glass.

Press OK. Repeat steps g and h for each page of the layout.

You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.

i After all the pages have been scanned,

press 2 to finish.

Making copies

Place your document face down in the direction shown below.

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

 Poster (3 x 3)

You can make a poster size copy of a photograph.

Sorting copies using the ADF13

You can sort multiple copies. Pages will be stacked in the order 123, 123, 123, and so on.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Stack/Sort. e Press d or c to choose Sort.

Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Note

Page Layout options are not available with Sort.

Adjusting Brightness, Contrast and Colour 13

Brightness 13

You can adjust the copy brightness to make copies darker or lighter.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Brightness. e Press d or c to make a darker or lighter

copy. Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Chapter 13

Contrast 13

You can adjust the copy contrast to help an image look sharper and more vivid.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Contrast. e Press d or c to change the contrast.

Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Colour Saturation 13

a Press (Copy).

b Load your document.

Paper Options 13

Paper Type 13

If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Paper Type. e Press d or c to choose Plain Paper,

Inkjet Paper, Brother Photo, Other Photo or Transparency.

Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

c Enter the number of copies you want. d Press a or b to choose RED Adjust,

GREEN Adjust or BLUE Adjust.

e Press d or c to change the colour

saturation. Press OK.

f Do one of the following:

 If you want to change the saturation

for another colour, go to step d.

 If you do not want to change

additional settings, press

Mono Start or Colour Start.

Paper Size 13

If copying on paper other than A4 size, you will need to change the paper size setting. You can copy only on Letter, Legal, A4, A5 or Photo [10 cm (W) × 15 cm (H)] paper.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Paper Size. e Press d or c to choose Letter, Legal,

A4, A5 or 10x15cm. Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Making copies

Setting your changes as a new default 13

You can save the copy settings for Quality, Paper Type, Brightness, Contrast and RED Adjust, GREEN Adjust or BLUE Adjust that you use most often by

setting them the default settings. These settings will stay until you change them again.

a Press (Copy).

b Press a or b to choose your new setting.

Press OK. Repeat this step for each setting you want to change.

c After changing the last setting, press

a or b to choose Set New Default. Press OK.

d Press 1 to choose Yes. e Press Stop/Exit.

‘Out of Memory’ message 13

If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start or Colour Start to copy the scanned pages.

You will need to clear some jobs from the memory before you can continue.

To free up extra memory, do the following:

 Turn off Advanced Fax Operation. (See

Turning off Advanced Fax Operations on page 70.)

 Print the faxes that are in the memory.

(See Printing a fax from the memory on page 44.)

When you get an Out of Memory message, you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100%.

Restoring all settings to the factory settings 13

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

a Press (Copy).

b Press a or b to choose

Factory Reset. Press OK.

c Press 1 to choose Yes. d Press Stop/Exit.

Chapter 13

Section IV

Direct Photo Printing

Printing photos from a memory card or USB Flash memory drive

Printing photos from a camera 104

Printing photos from a memory

card or USB Flash memory drive

PhotoCapture Center™ Operations

Printing from a memory card or USB Flash memory drive without a PC 14

Even if your machine is not connected to your computer, you can print photos directly from digital camera media or a USB Flash memory drive. (See Print Images on page 91.)

Scanning to a memory card or USB Flash memory drive without a PC 14

You can scan documents and save them directly to a memory card or USB Flash memory drive. (See Scan to a memory card or USB Flash memory drive on page 102.)

Using a memory card or USB

Flash memory drive 14

Your Brother machine has media drives (slots) for use with popular digital camera

media: CompactFlash Memory Stick Pro™, SecureDigital, MultiMediaCard™, xD-Picture Card™ and USB Flash memory drives.

CompactFlash

SecureDigital

MultiMediaCard™

22 mm or less

, Memory Stick®,

Memory Stick Pro™

xD-Picture Card™

Memory Stick

Using PhotoCapture Center™ from your computer 14

You can access a memory card or USB Flash memory drive that is inserted in front of the machine from your PC.

(See PhotoCapture Center™ for Windows or Remote Setup & PhotoCapture Center™

for Macintosh on the CD-ROM.)

in the Software User's Guide

11 mm or less

USB Flash memory

drive

 miniSD™ can be used with a miniSD™

adapter.

 Memory Stick Duo™ can be used with a

Memory Stick Duo™ adapter.

 Memory Stick Pro Duo™ can be used with

a Memory Stick Pro Duo™ adapter.

 Adapters are not included with the

machine. Contact a third party supplier for adapters.

The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing.

Brother MFC-885CW User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Approval Information and Compilation and Publication Notice

APPROVAL INFORMATION

Compilation and Publication Notice

EC Declaration of Conformity under the R & TTE Directive

Table of Contents

General Information 1

Using the documentation

Symbols and conventions used in the documentation 1

Accessing the Software User’s Guide and Network User’s Guide

Viewing Documentation 1

Viewing Documentation (For Windows®) 1

How to find Scanning instructions 1

How to find Network setup instructions (MFC-885CW only) 1

Viewing Documentation (For Macintosh®) 1

How to find Scanning instructions 1

How to find Network setup instructions (MFC-885CW only) 1

Control panel overview 1

LCD display indications 1

Basic Operations 1

Loading documents and paper 2

Loading documents 2

Using the ADF 2

Recommended environment 2

Document Sizes Supported 2

How to load documents 2

Using the scanner glass 2

Document Sizes Supported 2

How to load documents 2

Scannable area 2

Acceptable paper and other media 2

Handling and using media 2

Recommended media 2

Paper capacity of the output paper tray 2

Choosing the right media 2

Paper type and size for each operation 2

Paper weight, thickness and capacity 2

Loading paper and other media 2

Loading envelopes and post cards 2

About envelopes 2

How to load envelopes and post cards2

Loading photo paper 2

Removing small printouts from the machine 2

Printable area 2

General setup 3

Power Save mode 3

Putting your machine in Power Save mode 3

Bringing your machine out of Power Save mode 3

• You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See Power Save setting on page 21.)

Mode Timer 3

Paper settings 3

Paper Type 3

Paper Size 3

Volume Settings 3

Ring Volume 3

Setting the Ring Volume from the menu 3

Speaker Volume 3

Beeper Volume 3

Automatic Daylight Savings Time 3

LCD display 3

LCD Contrast 3

Setting the backlight brightness 3

Setting the Dim Timer for the backlight 3

Setting the Off Timer 3

Setting the Wallpaper 3

Security features 4

Memory Security 4

Setting and changing the memory security password 4

Setting a password for the first time 4

Changing your memory security password 4

Turning the memory security on/off 4

Turning on the memory security lock 4

Turning off the memory security 4

Sending a fax 5

Entering Fax mode 5

Faxing from the ADF 5

Faxing from the scanner glass5