Brother MFC-885CW User Guide

USER’S GUIDE

MFC-680CN
MFC-885CW

If you need to call Customer Service

Please complete the following information for future
reference:

Model Number: MFC-680CN and MFC-885CW (Circle
your model number)

Serial Number:

1

Date of Purchase:

Place of Purchase:

1

The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt; and

 may support an insurance claim by you in the event of product loss

covered by insurance.

© 2007 Brother Industries, Ltd.

Approval Information and Compilation and Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without
notice.

Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.

i

EC Declaration of Conformity under the R & TTE Directive

ii

Table of Contents

Section I General

1 General Information 2

Using the documentation.......................................................................................2

Symbols and conventions used in the documentation .................................... 2

Accessing the Software User’s Guide and Network User’s Guide ........................3

Viewing Documentation...................................................................................3

Control panel overview ..........................................................................................6

LCD display indications ...................................................................................8

Basic Operations .............................................................................................9

2 Loading documents and paper 10

Loading documents .............................................................................................10

Using the ADF ...............................................................................................10

Using the scanner glass ................................................................................11

Scannable area .............................................................................................11

Acceptable paper and other media......................................................................12

Recommended media ...................................................................................12

Handling and using media .............................................................................12

Choosing the right media...............................................................................13

Loading paper and other media...........................................................................15

Loading envelopes and post cards................................................................17

Loading photo paper...................................................................................... 18

Removing small printouts from the machine .................................................19

Printable area ................................................................................................20

3 General setup 21

Power Save mode ...............................................................................................21

Putting your machine in Power Save mode...................................................21

Bringing your machine out of Power Save mode ..........................................21

Power Save setting........................................................................................21

Mode Timer..........................................................................................................22

Paper settings......................................................................................................23

Paper Type ....................................................................................................23

Paper Size .....................................................................................................23

Volume Settings...................................................................................................24

Ring Volume..................................................................................................24

Beeper Volume..............................................................................................24

Speaker Volume ............................................................................................24

Automatic Daylight Savings Time........................................................................25

LCD display .........................................................................................................25

LCD Contrast.................................................................................................25

Setting the backlight brightness.....................................................................25

Setting the Dim Timer for the backlight ........................................................26

Setting the Off Timer .....................................................................................26

Setting the Wallpaper ....................................................................................27

iii

4 Security features 28

Memory Security..................................................................................................28

Setting and changing the memory security password ...................................28

Turning the memory security on/off...............................................................29

Section II Fax

5 Sending a fax 32

Entering Fax mode ..............................................................................................32

Faxing from the ADF ....................................................................................32

Faxing from the scanner glass ......................................................................33

Faxing Letter size documents from the scanner glass ..................................33

Colour fax transmission.................................................................................33

Cancelling a fax in progress ..........................................................................33

Broadcasting (Monochrome only)........................................................................34

Cancelling a Broadcast in progress...............................................................34

Additional sending operations..............................................................................35

Sending faxes using multiple settings ...........................................................35

Contrast.........................................................................................................35

Changing fax resolution.................................................................................36

Dual access (Monochrome only) ...................................................................36

Real time transmission ..................................................................................36

Overseas Mode .............................................................................................37

Delayed Faxing (Monochrome only)..............................................................37

Delayed Batch Transmission (Monochrome only).........................................37

Checking and cancelling waiting jobs............................................................37

Setting your changes as a new default..........................................................38

Restoring all settings to the factory settings ..................................................38

Sending a fax manually .................................................................................38

Sending a fax at the end of a conversation ...................................................38

Out of Memory message ...............................................................................38

6 Receiving a Fax 39

Receive modes ....................................................................................................39

Choosing the Receive Mode .........................................................................39

Using receive modes...........................................................................................40

Fax only.........................................................................................................40

Fax/Tel...........................................................................................................40

Manual...........................................................................................................40

TAD ...............................................................................................................40

Receive mode settings ........................................................................................41

Ring Delay.....................................................................................................41

F/T Ring Time (Fax/Tel mode only)...............................................................41

Fax Detect .....................................................................................................42

Additional receiving operations............................................................................43

Printing a reduced incoming fax ....................................................................43

Receiving faxes into memory (Monochrome only) ........................................43

Receiving a fax at the end of a conversation.................................................44

Printing a fax from the memory .....................................................................44

iv

7 Telephone and External devices 45

Voice operations..................................................................................................45

Making a telephone call.................................................................................45

Answering calls with the Speaker Phone .....................................................45

Mute...............................................................................................................45

Tone or Pulse ................................................................................................46

Fax/Tel mode ................................................................................................46

Fax/Tel mode in Power Save condition.........................................................46

Telephone services..............................................................................................46

Caller ID (For U.K. and Ireland only) .............................................................46

Setting the Telephone Line Type...................................................................48

BT Call Sign (For U.K. only) ..........................................................................48

Connecting an external TAD (telephone answering device)................................49

Connections...................................................................................................50

Recording outgoing message (OGM) on an external TAD............................50

Multi-line connections (PBX) .........................................................................50

External and extension telephones......................................................................51

Connecting an external or extension telephone ............................................51

Operation from extension telephones............................................................51

Using extension telephones (For U.K. only) ..................................................51

Using a cordless external telephone (MFC-680CN only) ..............................52

Using remote codes.......................................................................................52

8 Dialling and storing numbers 54

How to Dial ..........................................................................................................54

Manual dialling...............................................................................................54

Speed Dialling ...............................................................................................54

Search ...........................................................................................................54

Fax Redial .....................................................................................................55

Outgoing Call.................................................................................................55

Caller ID history (For U.K. and Ireland only)..................................................55

Storing numbers ..................................................................................................56

Storing a pause .............................................................................................56

Storing Speed Dial numbers..........................................................................56

Changing Speed Dial names or numbers......................................................58

Setting up groups for broadcasting................................................................59

Combining Quick Dial numbers.....................................................................60

v

9 Digital TAD 61

TAD-Mode for internal TAD .................................................................................61

Setting up the TAD ........................................................................................61

Outgoing message (OGM) ............................................................................61

Fax/Tel OGM (Announcement) .....................................................................62

Activating TAD mode.....................................................................................62

Managing your messages....................................................................................63

Message indicator .........................................................................................63

Playing voice messages ................................................................................63

Erasing incoming messages..........................................................................63

Additional TAD operations...................................................................................64

Setting maximum time for incoming messages .............................................64

Setting toll saver ............................................................................................64

ICM Recording Monitor..................................................................................64

Recording a conversation (MFC-680CN only)...............................................64

10 Advanced fax operations (Monochrome only) 65

Fax Forwarding....................................................................................................65

Fax Storage .........................................................................................................66

Fax Preview.........................................................................................................66

How to preview a received fax.......................................................................66

How to preview an outgoing fax ....................................................................68

PC Fax Receive...................................................................................................68

Changing the destination PC .........................................................................69

Turning off Advanced Fax Operations.................................................................70

Changing Advanced Fax Operations ...................................................................70

Remote Retrieval.................................................................................................71

Setting a Remote Access Code.....................................................................71

Using your Remote Access Code..................................................................71

Remote Fax commands ................................................................................72

Retrieving fax messages ...............................................................................73

Changing your Fax Forwarding number ........................................................73

11 Printing Reports 74

Fax reports...........................................................................................................74

Transmission Verification Report...................................................................74

Fax Journal (activity report) ...........................................................................74

Reports ................................................................................................................75

How to print a report......................................................................................75

12 Polling 76

Polling overview...................................................................................................76

Polling receive .....................................................................................................76

Setup to receive polling .................................................................................76

Setup to receive polling with secure code .....................................................76

Setup to receive delayed polling....................................................................77

Sequential polling (Monochrome only) ........................................................77

Polled transmit (Monochrome only) .....................................................................78

Setup for polled transmit................................................................................78

Setup for polled transmit with secure code....................................................78

vi

Section III Copy

13 Making copies 80

How to copy.........................................................................................................80

Entering Copy mode......................................................................................80

Making a single copy .....................................................................................80

Making multiple copies ..................................................................................80

Stop copying..................................................................................................80

Copy settings.......................................................................................................81

Changing copy speed and quality .................................................................81

Enlarging or reducing the image copied ........................................................81

Making N in 1 copies or a poster (page layout) ............................................82

Sorting copies using the ADF........................................................................83

Adjusting Brightness, Contrast and Colour....................................................83

Paper Options................................................................................................84

Setting your changes as a new default..........................................................85

Restoring all settings to the factory settings..................................................85

‘Out of Memory’ message....................................................................................85

Section IV Direct Photo Printing

14

Printing photos from a memory card or USB Flash memory drive

PhotoCapture Center™ Operations.....................................................................88

Printing from a memory card or USB Flash memory drive without a PC.......88

Scanning to a memory card or USB Flash memory drive without a PC........88

Using PhotoCapture Center™ from your computer.......................................88

Using a memory card or USB Flash memory drive .......................................88

Memory cards or a USB Flash memory drive folder structure.......................89

Getting started.....................................................................................................90

Entering PhotoCapture mode........................................................................91

Print Images.........................................................................................................91

View Photo(s) ................................................................................................91

Print Index (Thumbnails) ...............................................................................92

Print Photos...................................................................................................92

Photo Effects.................................................................................................93

Search by Date..............................................................................................95

Print All Photos..............................................................................................96

Slide show .....................................................................................................96

Trimming........................................................................................................97

DPOF printing................................................................................................97

PhotoCapture Center™ print settings..................................................................98

Print Speed and Quality.................................................................................99

Paper options ................................................................................................99

Adjusting Brightness, Contrast and Colour..................................................100

Cropping ......................................................................................................101

Borderless printing.......................................................................................101

Setting your changes as a new default........................................................101

Restoring all settings to the factory settings................................................101

88

vii

Scan to a memory card or USB Flash memory drive ........................................102

Entering Scan mode ....................................................................................102

How to scan to a memory card or USB Flash memory drive.......................102

Understanding the Error Messages ...................................................................103

15 Printing photos from a camera 104

Printing photos directly from a PictBridge camera .............................................104

PictBridge requirements ..............................................................................104

Setting your digital camera..........................................................................104

Printing Images............................................................................................105

DPOF printing..............................................................................................105

Printing photos directly from a digital camera (without PictBridge)....................106

Printing Images............................................................................................106

Understanding the Error Messages ...................................................................107

Section V Software

16 Software and Network features 110

Section VI Appendixes

A Safety and Legal 112

Choosing a location ...........................................................................................112

To use the machine safely.................................................................................113

Important safety instructions........................................................................116

IMPORTANT - For your safety ....................................................................117

LAN connection ...........................................................................................118

Radio interferece .........................................................................................118

EU Directive 2002/96/EC and EN50419......................................................118

Legal limitations for copying ..............................................................................119

Trademarks........................................................................................................120

B Troubleshooting and Routine Maintenance 121

Troubleshooting ................................................................................................121

If you are having difficulty with your machine..............................................121

Error messages .................................................................................................127

Error animation............................................................................................131

Transferring your faxes or Fax Journal report .............................................131

Document jam ............................................................................................132

Printer jam or paper jam..............................................................................133

Dial Tone detection......................................................................................135

Telephone line interference .........................................................................135

viii

Routine maintenance.........................................................................................136

Replacing the ink cartridges ........................................................................136

Cleaning the outside of the machine ...........................................................138

Cleaning the scanner...................................................................................139

Cleaning the machine printer platen............................................................139

Cleaning the paper pick-up roller.................................................................140

Cleaning the print head ...............................................................................140

Checking the print quality ............................................................................141

Checking the print alignment.......................................................................142

Checking the ink volume .............................................................................143

Uninstalling and installing the handset and handset cradle

(MFC-680CN only) ..................................................................................143

Machine Information..........................................................................................145

Checking the serial number.........................................................................145

Packing and shipping the machine ....................................................................145

C Menu and Features 148

On-screen programming....................................................................................148

Menu table...................................................................................................148

Memory storage...........................................................................................148

Mode and menu keys ........................................................................................148

Menu table...................................................................................................149

Entering Text ...............................................................................................165

D Specifications 166

General..............................................................................................................166

Print media.........................................................................................................168

Fax.....................................................................................................................169

Digital TAD.........................................................................................................171

Digital Cordless Handset (MFC-885CW only) ...................................................172

Cordless handset (BCL-D20) ......................................................................172

Battery .........................................................................................................172

Copy ..................................................................................................................173

PhotoCapture Center™ .....................................................................................174

PictBridge ..........................................................................................................175

Scanner .............................................................................................................176

Printer................................................................................................................177

Interfaces...........................................................................................................178

Computer requirements.....................................................................................179

Consumable items.............................................................................................180

Network (LAN) ...................................................................................................181

E Glossary 182

F Index 186

ix

x

Section I

General I

General Information 2
Loading documents and paper 10
General setup 21
Security features 28

General Information 1

1

Using the documentation

Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are
used throughout the documentation.

Bold Bold typeface identifies specific

keys on the machine’s control
panel.

Italics Italicized typeface emphasizes

an important point or refers you
to a related topic.

Courier
New

Text in the Courier New font
identifies messages on the
LCD of the machine.

Warnings tell you what to do to
prevent possible personal injury.

Electrical Hazard icons alert you to
possible electrical shock.

Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.

Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.

Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.

1

2

General Information

Accessing the Software User’s Guide and Network User’s Guide

This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read the Software User’s
Guide and Network User’s Guide that are
on the CD-ROM.

Viewing Documentation 1

Viewing Documentation (For Windows®) 1

To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guides in HTML format.

If you have not installed the software, you can
find the documentation by following the
instructions below:

a Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

b If the model name screen appears, click

your model name.

c If the language screen appears, click

your language. The CD-ROM main
menu will appear.

1

Note

If this window does not appear, use
Windows

program from the root directory of the
Brother CD-ROM.

®

Explorer to run the start.exe

d Click Documentation.
e Click the documentation you want to

read.

 HTML documents: Software

User’s Guide and Network User’s
Guide in HTML format.

This format is recommended for
viewing on your computer.

 PDF documents: User’s Guide for

stand-alone operations, Software

User’s Guide and Network User’s
Guide in PDF format.

1

This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)

3

Chapter 1

How to find Scanning instructions 1

There are several ways you can scan
documents. You can find the instructions as
follows:

Software User’s Guide

 Scanning (For Windows

Professional/Windows
Windows Vista™)

 ControlCenter3 (For Windows

Professional/Windows
Windows Vista™)

 Network Scanning

Scansoft™ PaperPort™ 11SE with OCR
How-to-Guides

 The complete ScanSoft™ PaperPort™

11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE with OCR
application.

®

2000

®

XP and

®

XP and

®

2000

How to find Network setup instructions (MFC-885CW only) 1

Viewing Documentation (For Macintosh®) 1

a Turn on your Macintosh

Brother CD-ROM into your CD-ROM
drive. The following window will appear.

®

. Insert the

b Double-click the Documentation icon.
c Double-click your language folder.
d Double-click the top page file to view the

Software User's Guide and Network
User's Guide in HTML format.

Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™ or AOSS™,
please see the Network User’s Guide.

e Click the documentation you want to

read:

 Software User’s Guide

 Network User’s Guide

4

How to find Scanning instructions 1

There are several ways you can scan
documents. You can find the instructions as
follows:

Software User’s Guide

 Scanning (For Mac OS

greater)

 ControlCenter2 (Fo r Ma c O S

greater)

 Network Scanning (For Mac OS

10.2.4 or greater)

Presto!

®

PageManager® User’s Guide

 The complete Presto!® PageManager®

User’s Guide can be viewed from the Help
selection in the Presto!

application.

®

X 10.2.4 or

®

X 10.2.4 or

®

X

®

PageManager®

General Information

1

How to find Network setup instructions (MFC-885CW only) 1

Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™ or AOSS™,
please see the Network User’s Guide.

5

Chapter 1

Control panel overview 1

MFC-680CN 1

11 7

12

MFC-885CW 1

11 7

10

12

9810

9

12

1 2

Note

Most of the illustrations in this User’s Guide show the MFC-680CN.

1 Dial Pad

Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.

The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.

2 Fax and telephone keys

 Redial/Pause

Redials the last 30 numbers called. It also
inserts a pause when programming quick
dial numbers.

6

 R

Use this key to gain access to an outside
line, or transfer a call to another extension
when it is connected to a PBX.

 Mute/Intercom (MFC-885CW only)

Puts the current phone call on hold.
Also, press this key to speak on the

intercom or to transfer an incoming call to
the cordless handset.

 Speaker Phone

Lets you speak to another party without
lifting the handset.

General Information

1

67

345

7

3 Mode keys:

 Fax

Lets you access Fax mode.

 Scan

Lets you access Scan mode.

 Copy

Lets you access Copy mode.

 PhotoCapture

Lets you access PhotoCapture Center™ mode.

4 Menu keys:

 Volume keys

d c

In Fax mode, you can press these keys to
adjust the ring volume.

6

345

 a Speed Dial

Lets you look up and dial numbers that are
stored in the memory.

 d or c

Press to scroll backward or forward to a
menu selection.

Also, press to choose options.

 a or b

Press to scroll through the menus and options.

 Menu

Access the main menu.

 OK

Choose a setting.

 Clear/Back

Press to cancel the current setting.

7

Chapter 1

21.12.2007

Fax

12:45

Mem.

5 Start keys:

 Colour Start

Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).

 Mono Start

Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono
depending on the scanning setting in the
ControlCenter software).

6 Stop/Exit

Stops an operation or exits from a menu.

7 LCD (liquid crystal display)

Displays messages on the screen to help you
set up and use your machine.

Also, you can adjust the angle of the LCD
display by lifting it.

8 Ink Management (MFC-680CN only)

Lets you clean the print head, check the print
quality, and check the available ink volume.

9FaxPreview

Lets you preview incoming and outgoing faxes
on the LCD.

10 Microphone

Picks up your voice when you speak to another
party using Speaker Phone.

11 Power Save

Lets you put the machine into Power Save
mode.

12 TAD keys:

 Digital TAD

Turns the Telephone Answering Device
(TAD) on or off. Will also flash if you have
new messages.

 Play/Record (MFC-680CN only)

Plays voice messages stored in the
memory. Will also let you record telephone
calls.

 Play (MFC-885CW only)

Plays voice messages stored in memory.

 Erase/Mute (MFC-680CN only)

Puts the current phone call on hold. Also,
deletes voice messages.

 Erase (MFC-885CW only)

Deletes voice messages.

LCD display indications 1

The LCD shows the current machine status
when the machine is idle.

12 3 4

Mem.

Mem.

Fax

Fax

12:45

12:45

21.12.2007

21.12.2007

5 6

1 Wireless Status

A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.

0Max

2 Memory Status

Lets you see the available memory in the
machine.

3 Ink indicator

Lets you see the available ink volume.

4 Current Receive Mode

Lets you see the current receive mode.

 Fax (Fax only)
 F/T (Fax/Tel)
 TAD (Msg Ctr)
 Mnl (Manual)

5 Voice messages in the machine’s memory.

Shows how many received voice messages
are in the memory.

6 Faxes in memory

Shows how many received faxes are in the
memory.

8

Basic Operations 1

General Setup

Paper Size

Mode TT

imer

Paper TT

ype

2Mins
Plain Paper

olume

Auto Daylight

A4

On

General Setup

Mode TT

imer

Paper TT

ype

30Secs
Plain Paper

olume

Auto Daylight

A4

On

Paper Size

General Setup

Mode TT

imer

Paper TT

ype

30Secs
Plain Paper

olume

Auto Daylight

A4

On

Paper Size

General Information

The following steps show how to change a
setting in the machine. In this example the
Mode Timer setting is changed from
2 minutes to 30 seconds.

a Press Menu.
b Press a or b to choose

General Setup.

General Setup

Fax
LAN
Print Reports
Machine Info.
Initial Setup

MENU

Select & Press

Press OK.

c Press a or b to choose Mode Timer.

General Setup

Mode

imer

Paper

ype

Paper Size

VVolume
Auto Daylight

MENU

2Mins

Plain Paper
A4

On

Select & Press

OK

OK

1

d Press d or c to choose 30Secs.

General Setup

Mode

imer

Paper

ype

Paper Size

VVolume
Auto Daylight

MENU

30Secs

Plain Paper
A4

On

Select & Press

Press OK.
You can see the current setting on the
LCD:

General Setup

Mode

imer

Paper

ype

Paper Size

VVolume
Auto Daylight

MENU

30Secs

Plain Paper
A4

On

Select & Press

e Press Stop/Exit.

OK

OK

9

2

Loading documents and paper 2

Loading documents 2

You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.

Using the ADF 2

The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard

80 g/m
before putting them in the ADF.

Recommended environment 2

Document Sizes Supported 2

2

paper and always fan the pages

Temperature: 20° C to 30° C
Humidity: 50% to 70%
Paper:

Length: 148 to 355.6 mm
Width: 148 to 215.9 mm
Weight:

2

80 g/m

64 to 90 g/m

A4

2

How to load documents 2

DO NOT pull on the document while it is
feeding.

DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.

DO NOT use cardboard, newspaper or
fabric.

 Make sure documents written with ink are

CAUTION

completely dry.

a Fan the pages well. Make sure you put

the documents face down, top edge
first in the ADF until you feel them touch

the feed roller.

b Adjust the paper guides to fit the width of

your documents.

c Unfold the ADF Document Output

Support Flap (1).

10

1

DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.

CAUTION

Loading documents and paper

Using the scanner glass 2

You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.

Document Sizes Supported 2

Length: Up to 297 mm
Width: Up to 215.9 mm
Weight: Up to 2 kg

How to load documents 2

Note

To use the scanner glass, the ADF must
be empty.

a Lift the document cover.
b Using the document guidelines on the

left, centre the document face down on
the scanner glass.

c Close the document cover.

If you are scanning a book or thick
document, DO NOT slam the cover down or
press on it.

Scannable area 2

The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on
paper.

CAUTION

3

1

4

2

2

Usage Document

Size

Fax Letter 3 mm 4 mm

A4 3 mm 1 mm

Copy Letter 3 mm 3 mm

A4 3 mm 3 mm

Scan Letter 3 mm 3 mm

A4 3 mm 0 mm

Top (1)
Bottom (2)

Left (3)
Right (4)

11

Chapter 2

Acceptable paper and other media 2

The print quality can be affected by the type
of paper you use in the machine.

To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.

You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.

We recommend testing various paper types
before buying large quantities.

For best results, use Brother paper.

 When you print on inkjet paper (coated

paper), transparencies and photo paper,
be sure to choose the correct media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the menu. (See
Paper Type on page 23.)

 When you print on Brother photo paper,

load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on top of the
instruction sheet.

 When you use transparencies or photo

paper, remove each sheet at once to
prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.

Brother paper

Paper Type Item

A4 Plain BP60PA
A4 Glossy Photo BP61GLA
A4 Inkjet (Matte) BP60MA
10 x 15 cm Glossy Photo

BP61GLP

Handling and using media 2



Store paper in its original packaging, and
keep it sealed. Keep the paper flat and away
from moisture, direct sunlight and heat.

 The coated side of photo paper is shiny.

Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.



Avoid touching either side of transparencies
because they absorb water and perspiration
easily, and this may cause decreased
output quality. Transparencies designed for
laser printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.

DO NOT use the following kinds of paper:

Improper Setup

• Damaged, curled, wrinkled, or
irregularly shaped paper

1

Recommended media 2

To get the best print quality, we suggest using
Brother paper. (See table below.)

If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.

We recommend using ‘3M Transparency
Film’ when you print on transparencies.

12

1

1 2 mm or longer

• Extremely shiny or highly textured paper

• Paper already printed on by a printer

• Paper that cannot be arranged uniformly
when stacked

• Paper made with a short grain

Loading documents and paper

Paper capacity of the output paper tray 2

 Transparencies or photo paper must be

picked up from the output paper tray one
page at a time to avoid smudging.

Up to 50 sheets of 20 lb Letter or 80 g/m2 A4
paper.

Choosing the right media 2

Paper type and size for each operation 2

Paper Type Paper Size Usage

Fax Copy Photo

Capture

Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes

A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes
Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Yes
Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes
JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes
A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes
A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes

Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes

Photo L 89 × 127 mm (3 1/2 × 5 in.) – – – Yes
Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes
Index Card 127 × 203 mm (5 × 8 in.) ––– Yes
Post Card 1100 × 148 mm (3.9 × 5.8 in.) – – – Yes

Printer

2

Post Card
2 (Double)

Envelopes C5

Envelope
DL

Envelope
COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes
Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes
JE4

Envelope

Transparencies

Letter 216 × 279 mm (8 1/2 × 11 in.) – Yes – Yes
A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes

148 × 200 mm (5.8 × 7.9 in.) – – – Yes

162 × 229 mm (6.4 × 9 in.) – – – Yes

110 × 220 mm (4.3 × 8.7 in.) – – – Yes

105 × 235 mm (4.1 × 9.3 in.) – – – Yes

13

Chapter 2

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of

sheets

Cut
Sheet

Plain Paper

Inkjet Paper

Glossy Paper

Cards Photo Card

Index Card

Post Card

Envelopes

64 to 120 g/m

64 to 200 g/m

Up to 220 g/m

Up to 220 g/m

Up to 120 g/m

Up to 200 g/m

75 to 95 g/m

2

2

2

2

2

2

2

0.08 to 0.15 mm

0.08 to 0.25 mm 20

Up to 0.25 mm

Up to 0.25 mm

Up to 0.15 mm 30

Up to 0.23 mm 30

Up to 0.52 mm 10

Transparencies – – 10

1

Up to 50 sheets for Legal size paper 80 g/m2.
Up to 100 sheets of A4 80 g/m

2

For Photo 10×15cm and Photo L paper, use the photo paper tray. (See Loading photo paper on page 18.)

2

paper.

100

20

20

1

2

2

14

Loading documents and paper

Loading paper and other media 2

Note

To print on Photo L or 10 x 15 cm paper,
see Loading photo paper on page 18.

a If the paper support flap is open, close it,

and then pull the paper tray completely
out of the machine.
Lift the output paper tray cover (1).

1

b Press and slide the paper side guides

(1) and paper length guide (2) to fit the
paper size.

1

2

c Fan the stack of paper well to avoid

paper jams and misfeeds.

2

Note

Always make sure that the paper is not
curled.

15

Chapter 2

d Gently put the paper into the paper tray

print side down and top edge first.
Check that the paper is flat in the tray.

Note

When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.

e Gently adjust the paper side guides to

the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.

Note

Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.

f Close the output paper tray cover.

16

Loading documents and paper

g Slowly push the paper tray completely

into the machine.

h While holding the paper tray in place,

pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).

Loading envelopes and post cards 2

About envelopes 2

 Use envelopes that weigh from 75 to

95 g/m

 Some envelopes need margin settings to

be set in the application. Make sure you
do a test print first.

DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:

• That are of a baggy construction.

• That are embossed (have raised writing

• That have clasps or staples.

• That are pre-printed on the inside.

2

(20 to 25 lb).

CAUTION

on them).

2

Note

Do not use the paper support flap for
Legal paper.

Glue Double flap

Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.

17

Chapter 2

How to load envelopes and post cards2

a Before loading, press the corners and

sides of the envelopes or post cards to
make them as flat as possible.

Note

If the envelopes or post cards are ‘double­feeding’, put one envelope or post card in
the paper tray at a time.

b Put the envelopes or post cards into the

paper tray with the address side down
and the leading edge (top of the
envelopes) in first . Slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or post
cards.

If you have problems when printing on
envelopes, try the following suggestions:

a Open the envelope flap.
b Make sure the open flap is either to the

side of the envelope or to the back edge
of the envelope when printing.

c Adjust the size and margin in your

application.

Loading photo paper 2

Use the photo paper tray, which has been
assembled on the top of the output paper tray
cover, to print on photo 10×15cm and photo L
size paper. When you use the photo paper
tray, you do not have to take out the paper
that is in the tray beneath it.

a Press the photo paper tray release

button with your left thumb and push the
photo paper tray backward until it clicks
into the photo printing position.

2

18

1

1

2

1 Photo Paper Tray