Brother MFC-8840 User Manual
MFC-8440
MFC-8840D
Before you can use the MFC, you must set up the hardware and install the driver.
To help you get started in setting up the machine and installing the driver and software,
please read this “Setup Guide” and follow the simple instructions.
Step 1
Setting Up the Machine
Setting Up
the Machine
®
USB
Windows
®
Step 2
Installing the Driver & Software
Setup is Complete!
For the latest drivers and to find the best solution for your problem or question, access the Brother
Solutions Center directly from the driver or go to http://solutions.brother.com
Keep this “Quick Setup Guide” , User’s Guide and supplied CD-ROM in a convenient place for
quick and easy reference at all times.
Parallel
Windows
4.0
®
Parallel
NT
Windows
®
Network
Windows
Installing the Driver & Software
®
USB
Macintosh
Quick Setup Guide
®
For
Macintosh
Network
Administrators
■ Getting Started
Carton Components
MFC
1
2
3
4
. Control Panel
1
. Face-down Output Tray Support
2
Flap with Extension
. (For MFC-8440) Manual Feed Tray
3
(For MFC-8840D) Multi-purpose
Tray (MP Tray)
. Paper Tray
4
. Front Cover
5
. Power Switch
6
. Document Cover
7
.
Automatic Document Feeder (ADF)
8
ADF Support Drum Unit Assembly
(including Toner Cartridge)
8
7
Quick Setup Guide
6
5
CD-ROMs
For Windows
For Macintosh
User’s Guide
AC Power Cord Telephone
Line Cord
®
®
Carton components may differ from one country to another.
Save all packing materials and the carton.
■ The interface cable is not a standard accessory. Please purchase the appropriate interface cable for
the interface you intend to use (Parallel or USB).
■ For Parallel use a bi-directional shield interface cable that is IEEE 1284-compliant, and not longer than
6 feet (2 meters).
■ For USB use a Hi-Speed USB 2.0 interface cable that is not longer than 6 feet (2 meters).
■ Please make sure that you use a Hi-Speed USB 2.0 certified cable if your computer uses a Hi-Speed
USB 2.0 interface.
■ Even if your computer has a USB 1.1 interface, you can connect the MFC.
Control Panel
MFC-8440 and MFC-8840D have similar control panel keys.
1
234
1. One Touch keys 5. Print keys 9. Copy keys (Temporary Settings)
2. Shift 6. Status LED (Light-Emitting Diode) 10. Dial Pad
3. Fax and telephone keys
4. Mode keys 8. Navigation keys 12. Start
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
56 8791011
12
7. 5-Line Liquid Crystal Display (LCD)
11. Stop/Exit
Warning
When you move the MFC, grasp the side handholds that are under the scanner. Do NOT carry the MFC by
holding it at the bottom.
Warning Hint User’s Guide
Indicates warnings that
must be observed to
prevent possible
personal injury.
Indicates cautions that
must be observed to use
the MFC properly or to
prevent damage to the
MFC.
Indicates notes and
useful tips to remember
when using the MFC.
Indicates reference to the
User’s Guide.
Table of Contents
Step 1
Step 2
Setting Up the Machine
1. Install the Automatic Document Feed (ADF) Support ....................................2
2. Install the Drum Unit Assembly........................................................................ 2
3. Load Paper in the Paper Tray ...........................................................................3
4. Release the Scanner Lock.................................................................................4
5. Install Power Cord and Phone Line..................................................................5
6. Selecting a Receive Mode .................................................................................6
7. Setting the Date and Time .................................................................................7
8. Setting Your Station ID......................................................................................8
Installing the Driver & Software
Supplied CD-ROM (MFL-Pro Suite)...................................................................... 9
For USB Interface Cable Users
(For Windows
For Windows® 98/98SE/Me Users Only ............................................................14
■
For Windows® 2000 Professional Users Only..................................................16
■
For Windows® XP Users Only ...........................................................................20
■
For Parallel Interface Cable Users
(For Windows
For Windows® 98/98SE/Me Users Only ............................................................26
■
For Windows® 2000 Professional Users Only..................................................27
■
For Windows® XP Users Only ...........................................................................31
■
For Windows NT® Workstation Version 4.0 Users ................................. 34
For Network Interface Cable Users
(For Windows
®
98/98SE/Me/2000 Professional/XP)................................ 11
®
98/98SE/Me/2000 Professional/XP)................................ 23
®
98/98SE/Me/NT/2000 Professional/XP).......................... 37
For USB Interface Cable Users................................................................. 41
For Mac OS® 8.6 to 9.2 .......................................................................................41
■
For Mac OS® X 10.1/10.2.1 or greater................................................................43
■
For Network Interface Cable Users .......................................................... 45
For Mac OS® 8.6 to 9.2 .......................................................................................45
■
For Mac OS® X 10.1/10.2.1 or greater................................................................47
■
For Administrators
■
Network User's Guide Chapter Map (NC-9100h) .............................................. 49
Installing the BRAdmin Professional Configuration Utility
(Windows® Users Only) .................................................................................... 50
Web BRAdmin (Windows® Users Only) ............................................................ 50
Setting your IP Address, Subnet Mask and Gateway using BRAdmin
Professional (Windows® Users Only).............................................................. 51
Options................................................................................................................. 52
Replacement Consumables................................................................................ 52
1
Step 1
1
1
Setting Up the Machine
Install the Automatic Document Feed (ADF) Support
Do NOT connect the interface cable.
Connecting the interface cable is
done when installing the driver.
Open the ADF cover.
Close the ADF cover.
4
Install the Drum Unit
2
Assembly
Open the front cover by pressing the front
1
cover release button.
ADF Cover
Insert the tabs of ADF support into the holes
2
of the ADF one side at a time.
Tab
Hole
Tab
ADF support
Push ADF Support down until it latches in
3
place.
Front Cover
Unpack the drum unit assembly.
2
Remove the protective part.
Front Cover
Release Button
Drum Unit
Assembly
Protective part
2
Rock it from side to side several times to
3
distribute the toner evenly inside the
assembly.
Load Paper in the Paper
3
Tray
Pull the paper tray completely out of the
1
machine.
Setting Up
the Machine
®
USB
Windows
Push the drum unit assembly into the
4
machine (until it snaps into place).
Close the front cover of the machine.
5
While pressing the paper guide release lever,
2
slide the adjusters to fit the paper size.
Check that the guides are firmly in the slots
on the tray.
Paper Guide
Release Lever
For Legal size paper, press the universal
guide release button and pull out the rear of
the paper tray.
Universal Guide
Release Button
®
Windows
®
®
®
Windows
4.0
®
NT
Windows
Macintosh
Parallel
Parallel
Network
USB
Network
Macintosh
For
Administrators
3
Step 1
3
4
Setting Up the Machine
Fan the stack of paper well to avoid paper
jams and misfeeds.
Put paper in the paper tray.
Check that the paper is flat in the tray and
below the maximum paper mark.
Up to here.
Release the Scanner
4
Lock
Push the lever up to unlock the scanner.
1
(The gray scanner lock lever is located at
the back left under side of the document
cover.)
Scanner Lock Lever
Put the paper tray firmly back in the machine
5
and unfold the support flap before you use
the machine.
Support
Flap
For details on supported paper
specifications, see “Paper” in Chapter 2
(User’s Guide).
4
Install Power Cord and
5
Phone Line
If you are sharing one phone line with an
external telephone, connect it as shown
below.
Do not connect the Parallel or USB
cable yet.
Make sure that the power switch is off.
1
Connect the AC power cord to the machine.
Plug the AC power cord into an AC outlet.
2
Turn the power switch on.
(Example
for the U.K.)
If you are sharing one phone line with an
external telephone answering device,
connect it as shown below.
Please set the receive mode to External
TAD.
For more details, see “Connecting the
MFC” in Chapter 1 of the User’s Guide.
Extension
Telephone
External
Telephone
TAD
Setting Up
the Machine
®
USB
Windows
®
Parallel
Windows
4.0
®
Parallel
NT
Windows
If Check Scan Lock appears on the LCD,
immediately release the scanner lock and
press Stop/Exit.
Connect one end of the telephone line cord
3
to the socket on the MFC marked LINE and
the other end to a modular wall socket.
Warning
■ The MFC must be fitted with an earthed plug.
■ Since the MFC is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power to your MFC on
when you connect it to a telephone line. Similarly,
you can protect yourself when you want to move
your MFC by disconnecting the telephone line first
and then the power cord.
(Example
for the U.K.)
TAD
®
®
®
For
Windows
Macintosh
Macintosh
Network
USB
Network
Administrators
5
Step 1
MFC-8440 and MFC-8840D have similar control panel keys.
6 Selecting a Receive Mode
Setting Up the Machine
Set
Menu
Stop/ExitDial pad
Choose the Receive mode which best suits your
needs.
Press the Menu key.
1
Press key.
2
Press key.
3
Press or to select the mode.
4
Press the Set key.
5
Press the Stop/Exit key.
6
Are you connecting an external telephone or external
telephone answering device to the MFC?
Yes No
Are you using the voice message
function of your external
telephone answering device?
No
Do you want the MFC to
answer fax and
telephone calls
automatically?
Yes
Fax Only
The MFC automatically
answers every call as a
fax.
Fax/Tel
The MFC controls the
line and automatically
answers every call. If
the call is not a fax, the
phone will ring for you to
pick up the call.
No
Manual
You control the phone
line and must answer
every call yourself.
Yes
External TAD
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
For more details, see “Setup Receive” in
Chapter 5 of the User’s Guide.
6
7 Setting the Date and Time
The MFC displays the date and time, and prints it on
every fax you send.
Press the Menu key.
1
Press the key.
2
Press the key.
3
Enter the last two digits of the year on the
4
dial pad, and then press the Set key.
02.Date/Time
Year:2003
Enter & Set Key
(e.g. Enter 0, 3 for 2003.)
Enter the two digits for the month on the dial
5
pad, and then press the Set key.
02.Date/Time
XX/XX/2003
Month:03
Enter & Set Key
Enter the two digits for the day on the dial
6
pad, and then press the Set key.
02.Date/Time
XX/03/2003
Day:01
Enter & Set Key
(e.g. Enter 0, 1.)
Enter the time in 24-hour format on the dial
7
pad, and then press the Set key.
02.Date/Time
01/03/2003
Time:15:25
Enter & Set Key
(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)
Press the Stop/Exit key.
8
If you want to repeat from step1, press the
Stop/Exit key.
Setting Up
the Machine
®
USB
Windows
®
Parallel
Windows
4.0
®
Parallel
NT
Windows
(e.g. Enter 0, 3 for March.)
®
®
®
Windows
Macintosh
Macintosh
Network
USB
Network
For
Administrators
7
Step 1
MFC-8440 and MFC-8840D have similar control panel keys.
8 Setting Your Station ID
Setting Up the Machine
Set
Menu
Stop/ExitDial pad
You should store your name and fax number to be
printed on all fax pages that you send.
Press the Menu key.
1
Press the key.
2
Press the key.
3
Enter your fax number (up to 20 digits) on
4
the dial pad, and then press the Set key.
03.Station ID
Fax:_
Enter & Set Key
Enter your telephone number (up to 20
5
digits) on the dial pad, and then press the
Set key.
(If your telephone number and fax number
are the same, enter the same number
again.)
03.Station ID
Fax:+44XXXXXXXX
Tel:_
Use the dial pad to enter your name (up to
6
20 characters), and then press the Set key.
03.Station ID
Fax:+44XXXXXXXX
Tel:+44XXXXXXXX
Name:_
Enter & Set Key
■ Refer to the following chart for entering
your name.
■ If you need to enter a character that is on
the same key as the previous character,
press to move the cursor to the right.
Press
key
2 ABC2
3 DEF 3
4 GH I 4
5 JKL5
6 MNO 6
7 PQRS
8 TUV8
9 WX Y Z
One
time
For more details, see “Setting the Station
ID” in Chapter 4 of the User's Guide.
Two
times
Three
times
Four
times
Enter & Set Key
Press to enter “+” (plus) character.
8
Press the Stop/Exit key.
7
If you want to repeat from step1, press the
Stop/Exit key.
Go to Next page to
install the driver
Step 2
You can find a variety of information on the CD-ROM.
Installing the Driver & Software
Supplied CD-ROM (MFL-Pro Suite)
Install Software
You can install printer, PC-FAX Send/Receive,
scanner drivers and the various utility items, including
PaperPort
You will be pointed to the Brother Product
Registration Web Page for quick registration of your
MFC (Internet access required).
View the User’s Guide and other documentation in
PDF format. (Viewer included)
You can access the Brother Solutions Center which is
a Web site offering information about your Brother
product including FAQs, User’s Guides, Driver
updates and Tips for using your machine.
®
and TextBridge® OCR.
On-Line Registration
Documentation
Brother Solutions Center
Help
Helpful hints.
Start Here
You can install the printer driver, scanner driver,
PC-FAX Send and Presto!
Mac OS
View the User’s Guide and other documentations in
PDF format.
You can install the printer driver, scanner driver,
PC-Fax Send, remote setup program and Presto!
PageManager
(Scanning is not supported in Mac OS
You can access the Brother Solutions Center which is
a Web site offering information about your Brother
product including FAQs, User’s Guides, Driver
updates and Tips for using your machine.
®
8.6 - 9.2
Documentation
Start Here OSX
®
for Mac OS® 10.1/10.2.1 or greater
Brother Solutions Center
®
PageManager® for
®
10.1).
ReadMe!
You can get important information and
troubleshooting tips.
On-Line Registration
You will be pointed to the Brother Product
Registration Web Page for quick registration of your
MFC (Internet access required).
9
Step 2
Installing the Driver & Software
Follow the instructions on this page for your operating system and interface cable.
USB Interface Cable Users .................................. Go to page 11
(For Windows
®
98/98SE/Me/2000 Professional/XP)
Parallel Interface Cable Users............................. Go to page 23
(For Windows
®
98/98SE/Me/2000 Professional/XP)
Setting Up
the Machine
®
USB
Windows
®
Parallel
Windows
®
Windows NT
Workstation Version 4.0 Users... Go to page 34
(For Parallel Interface Cable Users)
Network Interface Cable Users ........................... Go to page 37
(For Windows
®
98/98SE/Me/NT/2000 Professional/XP)
USB Interface Cable Users
®
■ For Mac OS
■ For Mac OS
8.6 to 9.2..................................... Go to page 41
®
X 10.1/10.2.1 or greater ............. Go to page 43
Network Interface Cable Users
®
■ For Mac OS
■ For Mac OS
8.6 to 9.2..................................... Go to page 45
®
X 10.1/10.2.1 or greater ............. Go to page 47
Windows
®
®
®
4.0
®
NT
Windows
Macintosh
Macintosh
Parallel
Network
USB
Network
For Administrators............................................... Go to page 49
For
Administrators
10
Step 2
For USB Interface Cable Users
(For Windows
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 2 - 8.
Installing the Driver & Software
®
98/98SE/Me/2000 Professional/XP)
Switch off and unplug the MFC from the AC
1
outlet and disconnect it from your computer,
if you already connected an interface cable.
Turn on your computer.
2
(For Windows
must be logged on as the administrator.)
Insert the supplied CD-ROM for Windows®
3
into your CD-ROM drive. If the model name
screen appears, select your machine. If the
language screen appears, select your
language.
®
2000 Professional/XP, you
Click MFL-Pro Suite in Main Application.
5
Click Install.
6
MFL-Pro Suite includes Printer Driver,
Scanner Driver, ScanSoft
ScanSoft
Remote Setup and True Type fonts.
PaperPort
application for viewing scanned documents.
ScanSoft
into PaperPort
converts an image into text and inserts it into
your default word processor.
®
TextBridge®, PC-FAX software,
®
is a document management
®
TextBridge®, which is integrated
®
, is an OCR application that
®
PaperPort®,
The CD-ROM main menu will appear.
4
Click Install Software.
If this window does not appear, use
Windows
program from the root directory of the
Brother CD-ROM.
®
Explore to run the setup.exe
If you see the following screen, click OK to
install the Windows
updates are installed your PC may restart.
Note: If it does the installation will
automatically continue.
If the installation does not continue
automatically, please open the installer
menu again by double-clicking the
setup.exe program from the root directory of
the Brother CD-ROM, and continue from
4
Step
.
®
updates. After the
11
Step 2
Setting Up
the Machine
When the PaperPort® 8.0 SE Setup window
7
is displayed, click Next.
After reading and accepting the ScanSoft®
8
License Agreement, enter your user
information and click Next.
When the ScanSoft® Registration screen is
A
displayed, make your selection and follow
the on-screen instructions.
Click Finish to complete installation.
B
®
USB
Windows
Select Typical and click Next.
9
Click Install and PaperPort® will start
0
installing on your computer.
When the Brother MFL-Pro Suite
C
Installation window appears, click Next.
If an error message appears at this point in
the installation process, or if you have
previously installed the MFL-Pro Suite, you
will first have to uninstall it. From the Start
menu, select Programs, Brother, MFL-Pro
Suite MFC-8840D, Uninstall, and then
follow the instructions on the screen.
Continued ...
Installing the Driver & Software
12
For
Administrators
Step 2
For USB Interface Cable Users
(For Windows
D
E
Installing the Driver & Software
®
98/98SE/Me/2000 Professional/XP)
When the Brother Software License
Agreement window appears, click Yes.
Select Local Interface, and then click Next.
Windows® 98/98SE/Me Users
Go to page 14
➝
®
Windows
Windows
2000 Professional Users
Go to page 16
➝
®
XP Users
Go to page 20
➝
Select Standard, and then click Next.
F
The application files will be copied and
installed to your computer.
If you want to install the PS driver, select
Custom and then follow the on-screen
instructions. When the Select Components
screen appears, check PS Printer Driver,
and then continue following the on-screen
instructions.
13
Step 2
For Windows® 98/98SE/Me Users Only
Make sure that you followed the instructions in 1 to F on pages 11 - 13.
When this screen appears, connect the
G
USB interface cable to your PC, and then
connect it to the MFC.
Turn on the MFC by plugging in the power
cord. Turn the power switch on.
Select BRUSB: USB Printer Port, and then
H
click Next.
Accept the default Printer name by selecting
I
Yes, and then click Next.
Setting Up
the Machine
®
USB
Windows
It will take a few seconds for the installation
screen to appear.
The installation of the Brother drivers will
automatically start. Follow the instructions
on the screen.
Select Yes (recommended), and then click
J
Finish. A test page will be printed so you
can check the print quality.
Continued ...
Installing the Driver & Software
14
For
Administrators
Step 2
For USB Interface Cable Users
(For Windows
Installing the Driver & Software
®
98/98SE/Me/2000 Professional/XP)
If the test page is printed correctly, click
K
Yes. If you click No, follow the prompts on
the screen to correct the problem.
If the README.WRI file shown in Step 22
appears, close the README,WRI file and
then click Finish after printing the test page.
The README.WRI file will be displayed.
L
Please read this file for troubleshooting
information and then close the file to
continue installation.
Check the Run On-Line Registration and
M
then click Next.
Click Finish to restart your computer.
N
After the computer restarts, click Yes to
O
have the Control Center load each time
Windows
will appear as an icon in the task tray.
If you click No the Scan keys on the MFC
will be disabled.
■ If you checked the box in step
■ Even if you select No, you will be able to
®
is started. The Control Center
screen for On-Line Registration will
appear. Please complete your registration
before proceeding to step
launch the Brother Control Center later to
use the Scan key by double clicking the
Smart UI icon on the desktop. This loads
the Brother Control Center to the task tray.
See AutoLoad the Brother Control Center,
Chapter 14 in the Documentation (User’s
Guide) located on the CD-ROM.
O
M
, the
.
15
The Brother PC-FAX, Printer and
Scanner drivers have been installed
and the installation is now complete.
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