Brother MFC-8660DN User Manual

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USER’S GUIDE

MFC-8460N MFC-8660DN MFC-8860DN MFC-8870DW

Version B

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-8460N, MFC-8660DN,

MFC-8860DN and MFC-8870DW (Circle your model number)

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt;

 may support an insurance claim by you in the event of product loss

covered by insurance; and,

 will help us notify you of enhancements to your product and special

offers.

The most convenient and efficient way to register your new product is online at http://www.brother.com/registration

Brother numbers

IMPORTANT

For technical help, you must call the country where you bought the machine. Calls must be made from within that country.

Register your product

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product should you lose your receipt;  may support an insurance claim by you in the event of product loss covered by insurance; and,  will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function Center needs. You can download the latest software and utilities and read FAQs and troubleshooting tips to learn how to get the most from your Brother product.

http://solutions.brother.com

Note

You can check here for Brother driver updates. To keep your machine performance up to date, check here for the latest fimware upgrade

(for Windows

only).

For Customer Service

In USA: 1-800-284-4329 (voice)

1-901-379-1215 (fax) 1-800-284-3238 (TTY service for the hearing-impaired)

In Canada: 1-877-BROTHER (voice)

(514) 685-4898 (fax)

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-800-284-4357.

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

Brother fax back system (USA only)

Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects.

In USA only: 1-800-521-2846

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

In USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada: 1-877-BROTHER (voice)

Description Item

Toner Cartridge TN-550 (Standard, Prints approx. 3,500 pages)

TN-580 (High yield, Prints approx. 7,000 pages) Drum Unit DR-520 Telephone Line Cord LG3077001 IEEE-1284 Bi-directional Cable F2A046-10 Paper Tray #2 (Option) LT-5300 User’s Guide LP2479001 (English for USA and Canada)

LP2019002 (French for Canada) Quick Setup Guide LP2067001 (English for USA and Canada)

LP2024002 (French for Canada)

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

iii

Brother® One Year Limited Warranty and Replacement Service

(USA only)

Who is covered:

 This limited warranty (“warranty”) is given

only to the original end-use/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).

 If you purchased a product from someone

other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

 This Product includes a Machine and

Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to print heads, toner, drums, ink cartridges, print cartridges, refill ribbons, thermal PLUS paper and thermal paper.

 Except as otherwise provided herein,

Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

 This warranty applies only to products

purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Periods:

 Machines: one year from the original

purchase date.

 Accompanying Consumable and

Accessory Items: 90 days from the original purchase date or the rated life of consumable, whichever comes first.

What is NOT covered:

This warranty does not cover: 1 Physical damage to this Product; 2 Damage caused by improper installation,

improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);

3 Damage caused by another device or

software used with this Product (including but not limited to damage resulting from

use of non Brother Consumable and Accessory Items);

4 Consumable and Accessory Items that

expired in accordance with a rated life; and,

5 Problems arising from other than defects in

materials or workmanship.

6 Normal Periodic Maintenance Items, such

as Paper Feeding Kit, Fuser and Laser Units.

This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to either our Customer Service Hotline at 1–800–284–4329 MFC and machine and 1–800–276–7746 for Printers, or to a Brother Authorized Service Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1–800–521–2846.

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping.

What Brother will do:

If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Items is covered by this warranty and to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Items is made by Brother in its sole

if you first reported the problem

-brand parts and

for Fax,

Brother® One Year Limited Warranty and Replacement Service

(USA only)

discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer’s specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

If the Machine and/or accompanying Consumable and Accessory Items are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Items back to you and charged for any service and/or replacement parts/products at Brother’s then current published rates.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send to you a replacement Machine with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems with your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty

period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother. Retain your original

Accessory Items and a copy of the return freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

 This Limited Warranty is the only warranty

that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother’s obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

 This warranty gives you certain rights and

you may also have other rights that may vary from state to state.

 This Limited Warranty (and Brother’s

obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Important: We recommend that you keep all original packing materials, in the event that you ship this Product.

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(Canada only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your User’s Guide for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your User’s Guide for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1–877–BROTHER.

Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6

Section I General

1 General information

Using the documentation.......................................................................................2

Symbols and conventions used in the documentation .................................... 2

Accessing the complete User’s Guide...................................................................2

Viewing documentation ...................................................................................2

Accessing Brother Support (For Windows

Control panel overview ..........................................................................................6

Status LED indications ....................................................................................9

2 Loading documents and paper

Loading documents .............................................................................................11

Using the ADF ...............................................................................................11

Using the scanner glass ................................................................................12

Acceptable paper and other media......................................................................12

Recommended media ...................................................................................12

Handling and using media .............................................................................13

Loading paper and other media...........................................................................15

Loading paper................................................................................................15

Loading envelopes and other media .............................................................16

Printable Area................................................................................................17

) .........................................................5

3 General setup

Mode timer...........................................................................................................18

Paper settings......................................................................................................18

Paper Type ....................................................................................................18

Paper Size .....................................................................................................19

Tray use in Copy mode .................................................................................19

Tray use in Fax mode....................................................................................20

Tray use in Print mode ..................................................................................20

Volume Settings...................................................................................................21

Ring volume...................................................................................................21

Beeper volume ..............................................................................................21

Speaker volume.............................................................................................21

Automatic daylight savings time ..........................................................................22

Ecology features..................................................................................................22

Toner save.....................................................................................................22

Sleep time......................................................................................................23

Turning off the scanner lamp.........................................................................23

LCD Contrast.......................................................................................................23

vii

4 Security features

Security................................................................................................................24

Setting Lock...................................................................................................24

Secure Function Lock....................................................................................25

Section II Fax

5 Sending a fax

Entering fax mode................................................................................................30

Sending a single-sided fax from the ADF ......................................................30

Sending a 2-sided fax from the ADF

(MFC-8860DN and MFC-8870DW only) ...................................................30

Sending a fax from the scanner glass ...........................................................31

Faxing legal size documents from the scanner glass ....................................31

Canceling a fax in progress...........................................................................31

Broadcasting........................................................................................................32

Canceling a Broadcast in progress................................................................32

Additional sending operations..............................................................................33

Sending faxes using multiple settings ...........................................................33

Electronic cover page ....................................................................................33

Contrast.........................................................................................................35

Changing fax resolution.................................................................................35

Dual access...................................................................................................36

Real time transmission ..................................................................................36

Overseas mode .............................................................................................37

Delayed faxing...............................................................................................37

Delayed batch transmission ..........................................................................38

Checking and canceling waiting jobs.............................................................38

Sending a fax manually .................................................................................39

Out of Memory message ...............................................................................39

6 Receiving a fax

Receive modes ....................................................................................................40

Choosing the receive mode...........................................................................40

Using Receive Modes..........................................................................................41

Fax Only ........................................................................................................41

Fax/Tel...........................................................................................................41

Manual...........................................................................................................41

External TAD .................................................................................................41

Receive Mode settings ........................................................................................42

Ring Delay.....................................................................................................42

F/T Ring Time................................................................................................42

Easy Receive.................................................................................................43

Setting the Print Density................................................................................43

viii

Additional receiving operations............................................................................44

Printing a reduced incoming fax ....................................................................44

Duplex (2-sided) printing for Fax mode

(MFC-8860DN and MFC-8870DW only) ...................................................44

Setting the Fax Receive Stamp.....................................................................45

Receiving a fax at the end of a conversation.................................................45

Printing a fax from the memory .....................................................................45

7 Phone services and external devices

Phone line services..............................................................................................46

Distinctive Ring..............................................................................................46

Caller ID.........................................................................................................48

Connecting an external TAD (telephone answering device)................................49

Connections...................................................................................................49

Recording an outgoing message...................................................................50

Special line considerations............................................................................50

Multi-line connections (PBX) .........................................................................51

External and extension phones ...........................................................................52

Operation from extension telephones............................................................52

For Fax/Tel mode only...................................................................................52

Connecting an external phone.......................................................................52

Using a cordless external handset ................................................................53

Using remote codes.......................................................................................53

8 Dialing and storing numbers

How to Dial ..........................................................................................................54

Manual dialing ...............................................................................................54

One-Touch dialing .........................................................................................54

Speed-Dialing ................................................................................................54

Search ...........................................................................................................55

LDAP Search (MFC-8860DN and MFC-8870DW only).................................55

Fax redial.......................................................................................................55

Storing numbers ..................................................................................................56

Storing a pause .............................................................................................56

Storing One-Touch dial numbers...................................................................56

Storing Speed-Dial numbers .........................................................................58

Changing One-Touch and Speed-Dial numbers ...........................................59

Setting up Groups for broadcasting ...............................................................60

Dialing access codes and credit card numbers .............................................61

Pause ............................................................................................................61

Tone or Pulse (For Canada only) ..................................................................61

9 Remote fax options

Fax Forwarding....................................................................................................62

Paging .................................................................................................................63

Fax Storage.........................................................................................................63

PC Fax Receive...................................................................................................64

Changing Remote Fax Options ...........................................................................65

Turning off Remote Fax Options ...................................................................65

Remote Retrieval .................................................................................................66

Setting a remote access code .......................................................................66

Using your Remote Access Code..................................................................66

Retrieving fax messages ...............................................................................67

Changing the Fax Forwarding number ..........................................................67

Remote fax commands........................................................................................68

10 Printing reports

Fax reports...........................................................................................................69

Transmission verification report.....................................................................69

Fax journal.....................................................................................................69

Reports ................................................................................................................70

How to print a report ......................................................................................70

11 Polling

Polling receive .....................................................................................................71

Sequential polling ..........................................................................................71

Polled transmit.....................................................................................................72

Setup for polled transmit................................................................................72

Section III Copy

12 Making copies

How to copy .........................................................................................................74

Entering copy mode.......................................................................................74

Making a single copy.....................................................................................74

Making multiple copies ..................................................................................74

Stop copying..................................................................................................74

Copy options........................................................................................................75

Changing copy quality ...................................................................................75

Changing text copy resolution .......................................................................76

Enlarging or reducing the image copied ........................................................76

Making N in 1 copies or a poster (page layout) .............................................77

Duplex (2-sided) copying (MFC-8860DN and MFC-8870DW only)...............79

Sorting copies using the ADF........................................................................81

Adjusting contrast..........................................................................................81

Tray Select ....................................................................................................82

Out of Memory message .....................................................................................82

Section IV Software

13 Software and Network features

Software and Network features ...........................................................................84

Section V Appendixes

A Safety and Legal

Choosing a location.............................................................................................86

To use the machine safely...................................................................................87

Important Information...........................................................................................90

Standard telephone and FCC Notices...........................................................90

Industry Canada Compliance Statement (Canada only) ..............................93

Disconnect device .........................................................................................93

LAN connection ............................................................................................93

International ENERGY STAR

Laser safety ...................................................................................................94

FDA regulations.............................................................................................94

Important safety instructions..........................................................................95

Trademarks ...................................................................................................96

BOptions

Options ................................................................................................................97

Optional Paper Tray (LT-5300)............................................................................98

Memory Board.....................................................................................................98

DIMM types ...................................................................................................98

Installing extra memory .................................................................................99

Compliance Statement ................................93

C Troubleshooting and routine maintenance

Troubleshooting .................................................................................................100

If you are having difficulty with your machine..............................................100

Improving the print quality ...........................................................................106

Setting Dial Tone Detection.........................................................................111

Phone line interference................................................................................111

Error messages .................................................................................................112

Checking if the machine has faxes in its memory .......................................116

Sending faxes to another fax machine ........................................................116

Sending faxes to your PC............................................................................116

Document jams............................................................................................117

Paper jams ..................................................................................................118

Routine maintenance.........................................................................................122

Cleaning the outside of the machine ...........................................................122

Cleaning the scanner glass .........................................................................124

Cleaning the laser scanner window .............................................................124

Cleaning the corona wire.............................................................................126

Cleaning the drum unit ................................................................................127

Replacing the toner cartridge (TN-550/TN-580) ..........................................128

Replacing the toner cartridge ......................................................................128

Replacing the drum unit (DR-520)...............................................................131

Replacing periodic maintenance parts...............................................................133

Packing and shipping the machine ....................................................................133

Machine Information ..........................................................................................134

Checking the serial number.........................................................................134

Checking the page counters........................................................................134

Checking the remaining life of parts ............................................................135

D Menu and Features

On-screen programming ....................................................................................136

Menu table...................................................................................................136

Memory storage...........................................................................................136

Menu keys .........................................................................................................136

Menu Table........................................................................................................138

Entering Text .....................................................................................................153

E Specifications

General..............................................................................................................155

Print media.........................................................................................................156

Fax.....................................................................................................................157

Copy ..................................................................................................................158

Scan...................................................................................................................159

Print ...................................................................................................................160

Interfaces ...........................................................................................................160

Computer requirements.....................................................................................161

Consumable items .............................................................................................162

Ethernet wired network

(MFC-8460N, MFC-8660DN and MFC-8860DN only)....................................163

Ethernet wireless network (MFC-8870DW only)................................................164

Authentication and encryption for wireless users only.................................165

F Glossary

Glossary.............................................................................................................167

GIndex

Index ..................................................................................................................171

xii

Section I

General I

General information 2 Loading documents and paper 11 General setup 18 Security features 24

General information 1

Using the documentation 1

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold style indentifies keys on

the machine control panel or computer screen.

Italics Italicized style emphasizes an

important point or refers you to a related topic.

Courier New

Courier New font identifies the messages shown on the LCD of the machine.

Warning icons tell you what to do to avoid the risk of injury.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch MFC parts that are hot.

Caution icons tell you about procedures you must follow to prevent damaging the machine.

Incorrect setup icons alert you to devices and operations that are not compatible with the machine.

Note icons give useful tips.

Accessing the complete User’s Guide 1

The printed User’s Guide does not contain all the information about your machine. The advanced features of the Printer, Network, Scanner, and PC Fax are explained in the complete User’s Guide that you can find on the CD-ROM.

Viewing documentation 1

Viewing documentation (Windows®) 1

To view the documentation, from the Start menu, point to Brother, MFL Pro Suite from the program group, and then click User’s Guide.

If you have not installed the software, you can find the documentation by following the instructions below:

a Turn on your PC.

(MFC-8460N, MFC-8860DN and MFC-8870DW) Insert the Brother CD-ROM labeled

Windows (MFC-8660DN) Insert the Brother CD-ROM into your CD-ROM drive.

b If the language selection screen

appears, click your language.

into your CD-ROM drive.

General information

c If the model name screen appears, click

your model name.The CD-ROM main menu will appear.

If this window does not appear, use

Windows setup.exe program from the root directory of the Brother CD-ROM.

Explorer to find and run the

d Click Documentation. e Click the documentation you want to

read:

 Setup Guide: Setup and software

installation instructions.

 User's Guide (3 manuals): User’s

Guide for stand-alone operations, Network User’s Guide, and Software User’s Guide.

 PaperPort User's Guide: Document

management software.

Software User's Guide: 1

 Scanning a document using the TWAIN

driver in Chapter 2

 Scanning a document using the WIA

driver (For Windows

 Using ControlCenter2 in Chapter 3  Network Scanning (For models with built-

in network support) in Chapter 4

XP only) in Chapter 2

PaperPort® User's Guide: 1

 Instructions for scanning directly from

ScanSoft

PaperPort

How to find Internet FAX instructions (MFC-8860DN and MFC-8870DW only)1

You can find the instructions in the Network User’s Guide on the CD-ROM.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Chapter 1

Viewing Documentation (Macintosh®) 1

a Turn on your Macintosh

(MFC-8460N, MFC-8860DN and MFC-8870DW) Insert the Brother CD-ROM labeled

Macintosh (MFC-8660DN) Insert the Brother CD-ROM into your CD-ROM drive.

b The following window will appear.

into your CD-ROM drive.

c Double-click the Documentation icon.

Software User's Guide: 1

 Scanning from a Macintosh® in Chapter 8

(For Mac OS or greater)

 Using ControlCenter2 in Chapter 9

(For Mac OS page 148

 Network Scanning in Chapter 10

(For Mac OS

9.1-9.2/Mac OS® X 10.2.4

X 10.2.4 or greater) on

X 10.2.4 or greater)

Presto!® PageManager® User's Guide:1

 Instructions for scanning directly from

Presto!

PageManager

How to find Internet FAX instructions (MFC-8860DN and MFC-8870DW only)1

You can find the instructions in the Network User’s Guide on the CD-ROM.

d If the language selection screen

appears, double-click your language.

e Double-click the documentation you

want to read:

 Setup Guide: Setup and Software

installation instructions.

 User's Guides (3 manuals): User’s

Guide for stand-alone operations, Network User’s Guide, and Software User’s Guide.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Accessing Brother

General information

Support

(For Windows

You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on page i and on the Brother CD-ROM.

 Click Brother Support on the main menu.

The following screen will appear:

 To access our web site

(www.brother.com Brother Home Page.

 To view all Brother Numbers, including

Customer Service numbers for the USA and Canada, click Support Information.

) click

) 1

 To access the USA Brother online

shopping mall (www.brothermall.com additional product and service information, click Brother Mall.com.

 For the latest news and product support

information (http://solutions.brother.com/

Brother Solutions Center. To return to the main page, click Back. Or, if you have finished, click Exit.

), click

) for

Chapter 1

Control panel overview 1

MFC-8460N, MFC-8660DN, MFC-8860DN and MFC-8870DW have similar control keys.

12 3

1 One-Touch keys

These 20 keys give you instant access to 40 previously stored numbers.

Shift

Lets you access One-Touch numbers 21 to 40 when held down.

2 Status LED

The LED will flash and change color depending on the machine status.

3LCD

Displays messages to help you use your machine.

4 Menu keys:

Accesses the main menu.

Clear/Back

Deletes entered data or lets you exit the menu.

Selects a setting. d or c

Scrolls backwards or forwards through menu selections. Changes the volume when in fax or standby mode.

a or b Scrolls through the menus and options.

91011

5Dialpad

Used to enter telephone and fax numbers or to enter text.

The # key temporarily switches the dialing mode from Pulse to Tone during a telephone call (For Canada only).

6Stop/Exit

Stops an operation or exits from a menu.

7Start

Starts sending a fax, copying or scanning.

General information

34 5

987

8 Copy keys

Duplex (MFC-8860DN and MFC-8870DW only)

You can choose Duplex to copy on both sides of the paper.

Contrast/Quality (MFC-8860DN and MFC-8870DW only)

Lets you change the quality or contrast for the next copy.

Contrast (MFC-8460N and MFC-8660DN only)

Lets you change the contrast for the next copy.

Quality (MFC-8460N and MFC-8660DN only)

Lets you change the quality for the next copy.

Enlarge/Reduce

Reduces or enlarges copies.

Tray Select

Lets you change which tray will be used for the next copy.

Sort

Sorts multiple copies using the ADF.

N in 1

You can choose N in 1 to copy 2 or 4 pages onto one page.

9 Mode keys

Fax

Puts the machine in Fax mode.

Scan

Puts the machine in Scan mode. (For details about scanning, see the Software

User’s Guide on the CD-ROM

Copy

Puts the machine in Copy mode.

Chapter 1

10 Fax and telephone keys

Hook

Press before dialing if you want to make sure a fax machine answers, and then press Start. Also, press this key after you pick up the handset of an external telephone during the F/T ring (fast double-rings).

Resolution

Sets the resolution when sending a fax.

Search/Speed Dial

Lets you look up numbers stored in the dialing memory and LDAP server* (*MFC-8860DN and MFC-8870DW only).

You can search the stored number by alphabetically.

It also lets you look up the stored number in Speed-Dial numbers by pressing Shift and Search/Speed Dial simultaneously and then the three-digit number.

Redial/Pause

Redials the last number called. It also inserts a pause when programming quick dial numbers.

11 Print keys

Secure

When using Secure Function Lock, you can switch restricted users by holding down Shift as you press Secure. (see Secure Function Lock on page 25

You can print data saved in memory when you enter your four-digit password. (For details about using the Secure key, see the Software User’s Guide on the CD-ROM

Job Cancel

Cancels a programmed fax job or print job and clears the machine’s memory.

General information

Status LED indications 1

The Status LED (light emitting diode) will flash and change color depending on the machine’s status.

The LED indications shown in the table below are used in the illustrations in this chapter.

LED LED Status

Green

Yellow

Red

LED is off.

LED is on.

LED is blinking.

LED Machine Status Description

Sleep Mode The power switch is off or the machine is in Sleep mode.

Warming Up The machine is warming up for printing.

Green

Ready The machine is ready to print.

Green

Receiving Data The machine is either receiving data from the computer,

processing data in memory, or printing data.

Yellow

Data Remaining in

Print data remains in the machine memory.

Memory

Yellow

Chapter 1

Service error Follow the steps below.

1. Turn off the power switch.

Red

2. Wait a few seconds, and then turn it back on and try to print again.

If you cannot clear the error and you see the same service call indication after turning the machine back on, please call Brother

Customer Service. (See Brother numbers on page i.) Cover open The front cover or fuser cover is open. Close the cover. Toner Life End Replace the toner cartridge with a new one.

Red

Paper error Put paper in the tray or clear the paper jam. Check the LCD

message. Scan lock Check that the scanner lock lever is released. Others Check the LCD message. Out of memory Memory is full.

Note

When the power switch is off or the machine is in Sleep mode, the LED is off.

Loading documents and paper 2

Loading documents 2

All fax, scan and copy operations can be performed from the ADF or the scanner glass.

Using the ADF 2

You can use the ADF (automatic document feeder) to fax, scan or copy sheets of paper. The ADF feeds each sheet one at a time.

When loading the ADF, make sure that documents written with ink are completely dry.

Single-sided Document

Documents must be from 5.8 to 8.5 inches (148.0 to 215.9 mm) wide and from 5.8 to 14 inches (148.0 to 355.6 mm) long, and of a

standard weight [20 lb (80 g/m

2-sided Document (MFC-8860DN and MFC-8870DW only)

)].

a Unfold the ADF document output

support flap (1).

b Fan the pages well. c Place your documents face up, top edge

first in the ADF until you feel them touch the feed roller.

d Adjust the paper guides to fit the width of

your documents.

When you load a 2-sided document, the document must be from 5.8 to 8.5 inches (148.0 to 215.9 mm) wide and from 5.8 to

11.7 inches (148.0 to 297.0 mm) long. For information on the capacity of the ADF

see Specifications on page 155.

To avoid damaging your machine while using the ADF, do not pull on the document while it is feeding.

To scan non-standard documents see Using the scanner glass on page 12.

CAUTION

Chapter 2

Using the scanner glass 2

You can use the scanner glass to fax, scan, or copy the pages of a book or single sheets of paper. Documents can be up to 8.5 inches wide and up to 14 inches long (215.9 mm wide to 355.6 mm long).

To use the scanner glass, the ADF must be empty.

a Lift the document cover.

Acceptable paper and other media 2

Print quality may vary according to the type of paper you are using.

You can use the following types of media: plain paper, transparencies, labels or envelopes.

For best results, follow the steps below:

 Use paper made for plain paper copying.  Use paper that is 20 to 24 lb (75 to

90 g/m

 Use labels or transparencies which are

designed for use in laser printers.

 When using transparencies remove each

sheet immediately to prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing.

 Use long grain paper with a neutral Ph

value, and a moisture content of approx 5%.

b Using the document guidelines on the

left, center the document face down on the scanner glass.

c Close the document cover.

If the document is a book or is thick, do not slam the cover or press on it.

CAUTION

Recommended media 2

To get the best print quality, we suggest using the following paper.

Paper Type Item

Plain paper Xerox 4200DP 20 lb

Hammermill Laser Paper 24 lb

(Xerox Premier 80 g/m (Xerox Business 80 g/m

(M-real DATACOPY 80 g/m Recycled paper (Xerox Recycled Supreme) Transparency 3M CG 3300 Labels Avery laser label #5160

(Avery laser label L7163)

)

Handling and using media 2

 Store paper in its original packaging and

keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

 Avoid touching either side of

transparencies, as this can decrease the print quality.

 Only use transparencies recommended

for laser printing.

 Only use sharply creased envelopes.

Loading documents and paper

Improper Setup

Do not use any of the following paper, as they will cause paper feed problems:

damaged, coated, curled, wrinkled, highly textured, irregularly shaped, or paper that has previously been printed on by a printer.



1 0.08 in. (4 mm) or longer

Chapter 2

Paper capacity of the paper tray 2

Paper size Paper types No. of sheets

Paper Tray (Tray #1)

Multi-purpose tray (MP tray)

Paper Tray (Tray #2)

Folio size is 8 in. × 13 in.

A4, Letter, Legal, Executive, A5, A6, B5,

B6 and Folio

Width: 2.75 to 8.5 in. (69.9 to 215.9 mm)

Length: 4.57 to 16.0 in. (116.0 to 406.4 mm)

A4, Letter, Legal, Executive, A5, B5, B6

and Folio

Plain paper, Recycled paper and Bond paper

up to 250

[20 lb (80 g/m Transparency up to 10 Plain paper, Recycled

paper, Bond paper,

up to 50

[20 lb (80 g/m Envelope and Labels

Transparency up to 10 Plain paper, Recycled

paper and Bond paper

up to 250

[20 lb (80 g/m

)]

Loading documents and paper

Loading paper and other media 2

When printing on plain paper 16 to 28 lb (60 to 105 g/m

paper tray. For printing on other types of media use the

MP tray (Multi-purpose tray).

Loading paper 2

a Unfold the output paper tray support

b Pull the paper tray completely out of the

) or laser transparencies use the

flap.

machine.

d Fan the stack of paper well to avoid

paper feeding problems.

e Insert the paper into the paper tray with

the top edge of the paper first and the print side down. Make sure that the paper is flat in the tray and below the maximum paper mark (1).

(1)

c While pressing the blue paper-guide

release lever (1), slide the paper guides to fit the paper size. Make sure that the guides are firmly in the slots. For legal size paper, press the lever (2) located at the back of the tray and pull out the back of the paper tray. Move the tray lock button (3) to the lock position.

(1)

(2)

(3)

(1)

f Push the paper tray firmly back into the

machine.

Chapter 2

Loading envelopes and other media 2

Use the MP tray when printing envelopes, labels, and thick paper.

a Open the MP tray and lower it gently.

b Pull out the MP tray support.

Loading Envelopes 2

Before loading, press the corners and sides of the envelopes to make them as flat as possible.

Do not use the following types of envelopes, as they will cause paper feed problems:

Glue 2

CAUTION

• That are of a baggy construction.

• That are embossed (have raised writing on them).

• That have clasps or staples.

• That are pre-printed on the inside.

Rounded flap

Double flap

Triangular flap

c Insert the media into the MP tray with

the top edge first and the printing side face up.

Loading documents and paper

Printable Area 2

Printable Area for copies 2

The printable area of your machine begins at approximately 0.12 in. (3 mm) from the top and bottom and 0.09 in. (2.3 mm) from both sides of the paper.

1 0.12 in. (3 mm) 2 0.09 in. (2.3 mm)

Note

This printable area shown above is for a single copy or a 1 in 1 copy using Letter size paper. The printable area changes with the paper size.

Printable Area when printing from a computer 2

When using the default driver the printable area is smaller than the paper size, as shown below.

Portrait

1 0.16 in. (4.23 mm) 2 0.25 in. (6.35 mm)

Landscape

1 0.16 in. (4.23 mm) 2 0.2 in. (5.08 mm)

Note

The printable area shown above is for Letter size paper. The printable area changes with the paper size.

General setup 3

Mode timer 3

The machine has three mode keys on the control panel: Fax, Scan, and Copy.

You can set how much time the machine takes after the last Copy or Scan operation to return to Fax mode. If you select Off, the machine will stay in the mode you used last.

Also, this setting sets the time the machine will change from individual user to public user when using Secure Function Lock. See Switching Users on page 28.

a Press Menu, 1, 1

11.Mode Timer a 2 Min

5 Min

b Off Select ab & OK

Paper settings 3

Paper Type 3

Set up the machine for the type of paper you are using. This will give you the best print quality.

a Choose one of the options below:

 To set the paper type for the

MP Tray press Menu, 1, 2, 1.

 To set the paper type for Tray#1

press Menu, 1, 2, 2.

 To set the paper type for Tray#2

press Menu, 1, 2, 3 if you installed the optional tray.

12.Paper Type

1.MP Tray

a Plain b Thick Select ab & OK

b Press a or b to select Thin, Plain,

Thick, Thicker, Transparency or Recycled Paper. Press OK.

b Press a or b to select 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or Off. Press OK.

c Press Stop/Exit.

Note

• Transparency is not available for the optional Tray #2.

• You can choose Transparency only if A4, Letter, Legal or Folio size was chosen as the paper size.

General setup

Paper Size 3

You can use nine sizes of paper for printing copies: A4, Letter, Legal, Executive, A5, A6, B5, B6 and Folio, and four sizes for printing faxes: A4, Letter, Legal or Folio (8"×13").

When you change the size of paper in the tray, you will also need to change the setting for paper size at the same time so your machine can fit the document or an incoming fax on the page.

a Choose one of the options below:

 To set the paper size for the MP Tray

press Menu, 1, 3, 1.

 To set the paper size for Tray#1

press Menu, 1, 3, 2.

 To set the paper size for Tray#2

press Menu, 1, 3, 3 if you installed the optional tray.

13.Paper Size

1.MP Tray

a Letter b Legal Select ab & OK

Tray use in Copy mode 3

You can change the priority tray that the machine will use for printing copies.

When you select Tray#1 Only, MP Only or

Tray#2 Only

paper only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD. Insert the paper in the empty tray.

To change the tray setting follow the instructions below:

a Press Menu, 1, 7, 1.

17.Tray Use

a MP>T1 b T1>MP Select ab & OK

b Press a or b to select Tray#1 Only,

Tray#2 Only

or T1>T2

, the machine loads the

1.Copy

, MP Only, MP>T1>T2 1

>MP. Press OK.

Tray#2 Only or T2 appears only if the

optional tray is installed.

b Press a or b to select A4, Letter,

Legal, Executive, A5, A6, B5, B6, Folio or Any.

Press OK.

c Press Stop/Exit.

Note

• Any (size) appears only when you select the MP tray (Menu, 1, 3, 1).

• If you select Any for the MP Tray Paper Size: You must choose MP Only for the Tray Use setting. You cannot use the Any Paper Size selection for the MP tray when making N in 1 copies. You must choose one of the other available Paper Size selections for the MP tray.

• A6 size is not available for the optional Tray #2.

c Press Stop/Exit.

Note

• When loading the documents from the ADF and MP>T1>T2 or T1>T2>MP is selected, the machine looks for the tray with the most suitable paper and pulls paper from that tray. If no tray has suitable paper, the machine pulls paper from the higher priority tray.

• When using the scanner glass, your document is copied from the higher priority tray even if more suitable paper is in another paper tray.

Chapter 3

Tray use in Fax mode 3

You can change the default tray that the machine will use for printing received faxes.

Selecting T1>T2 take paper from Tray #1 first before the MP

tray. MP>T1>T2 tray first.

Note

• You can use four sizes of paper for printing faxes: A4, Letter, Legal or Folio. When a suitable size is not in any of the trays received faxes will be stored in the machine Check Paper Size will appear on the LCD. For details, see Check Paper Size on page 112.

• If the tray is out of paper and received faxes are in the machine No Paper will appear on the LCD. Insert paper in the empty tray.

a Press Menu, 1, 7, 2.

17.Tray Use

2.Fax

a MP>T1 b T1>MP

Select ab & OK

b Press a or b to select Tray#1 Only,

Tray#2 Only, MP Only, MP>T1>T2

or T1>T2

Tray#2 Only or T2 appears only if the optional tray is installed.

>MP will let your machine

will take paper from the MP

’s memory and

’s memory,

>MP. Press OK.

Tray use in Print mode 3

You can change the default tray the machine will use for printing from your computer.

a Press Menu, 1, 7, 3.

17.Tray Use

3.Print

a MP>T1 b T1>MP

Select ab & OK

Press a or b to select

Tray#2 Only 1,

T1>T2 1>MP

Tray#2 Only or T2 appears only if the optional tray is installed.

. PressOK.

Note

• The setting in the printer driver will take priority over the setting made on the control panel.

• If the control panel is set to Tray#1 Only, Tray#2 Only, MP Only or MP>T1>T2 and you choose ‘Auto Select’ in the printer driver, the tray use will be MP>T1>T2. If the control panel is set to T1>T2>MP and you choose ‘Auto Select’ in the printer driver, the tray use will remain T1>T2>MP.

Tray#1 Only

MP Only, MP>T1>T2 1

General setup

Volume Settings 3

Ring volume 3

You can select a ring volume level from a range of settings, from High to Off.

▲

While in Fax mode press or to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next. The machine will keep the new setting until you change it.

You can also change the volume through the menu, by following the instructions below:

a Press Menu, 1, 4, 1.

14.Volume

1.Ring

a Med b High Select ab & OK

b Press a or b to select Off, Low, Med or

High. Press OK.

c Press Stop/Exit.

▲

Speaker volume 3

You can select a range of speaker volume levels, from High to Off.

To adjust the speaker volume, follow the instructions below:

a Press (Fax) b Press Hook.

▲

c Press or .

This setting will stay until you change it again.

You can also change the volume through the menu, by following the instructions below:

a Press Menu, 1, 4, 3.

14.Volume

3.Speaker

a Med b High Select ab & OK

b Press a or b to select Off, Low, Med

or High. Press OK.

Beeper volume 3

When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax. You can select a range of volume levels, from High to Off.

a Press Menu, 1, 4, 2.

14.Volume

2.Beeper

a Med b High Select ab & OK

b Press a or b to select Off, Low, Med or

High. Press OK.

c Press Stop/Exit.

Chapter 3

Automatic daylight savings time 3

You can set the machine to change automatically for Daylight Savings Time. It will set itself forward one hour in the Spring, and back one hour in the Fall.

a Press Menu 1, 5.

15.Auto Daylight

a On b Off Select ab & OK

b Press a or b to select On, or Off.

Press OK.

c Press Stop/Exit.

Ecology features 3

Toner save 3

You can save toner using this feature. When you set toner save to On, print appears lighter. The default setting is Off.

a Press Menu, 1, 6, 1.

16.Ecology

1.Toner Save On

a b Off Select ab & OK

b Press a or b to choose On (or Off).

Press OK.

c Press Stop/Exit.

Note

We do not recommend Toner Save for printing Photo or Gray Scale images.

General setup

Sleep time 3

Setting the sleep time reduces power consumption by turning off the fuser while the machine is idle.

You can choose how long the machine must be idle (from 00 to 99 minutes) before it goes into sleep mode. When the machine receives a fax, computer data, or makes a copy, the timer will be reset. The default setting is 05 minutes.

While the machine is in sleep mode the LCD will display Sleep. When printing or copying in sleep mode, there will be a short delay while the fuser warms up.

a Press Menu 1, 6, 2.

16.Ecology

2.Sleep Time

Sleep Time:05Min

Enter & OK Key

b Enter the length of time the machine is

idle before entering sleep mode (00 to

99). Press OK.

Turning off the scanner lamp 3

The scanner lamp stays on for 16 hours before automatically switching off to preserve the life of the lamp and reduce power consumption.

To turn the scanner lamp off manually press the d and c keys simultaneously. The scanner lamp will remain turned off until the next time you use the scanning feature.

Note

Turning the lamp off regularly will reduce the lamp’s life.

LCD Contrast 3

You can change the contrast to make the LCD look lighter or darker.

a Press Menu, 1, 8.

18.LCD Contrast

nnonn

c Press Stop/Exit.

To turn off sleep mode, press Secure and Job Cancel at the same time in b. Press a or b to select Off (or On). Press OK.

Note

When you turn off sleep mode, the setting will take effect the next time the machine copies, prints or is turned off and on.

Select dc & OK

b Press c to make the LCD darker.

Or, press d to make the LCD lighter. Press OK.

c Press Stop/Exit.

Security features 4

Security 4

Setting Lock 4

Setting Lock lets you set a password to stop other people from accidentally changing your machine settings.

Make a careful note of your password. If you forget it, please call Brother Customer Service.

While setting lock is On, it is not possible to change the following settings without a password:

 Date/Time  Station ID  Quick-Dial settings  Mode Timer  Paper Type  Paper Size  Volume  Auto Daylight  Ecology  Tray Use  LCD Contrast  Security settings

Setting up the password 4

a Press Menu, 1, 9, 1.

19.Security

1.Setting Lock

New Passwd: Enter & OK Key

b Enter a four-digit number for the

password. Press OK.

c Re-enter your password when the LCD

shows Verify:. Press OK.

d Press Stop/Exit.

Changing your password 4

a Press Menu, 1, 9, 1.

19.Security

1.Setting Lock

a On b Set Password

Select

ab & OK

b Press a or b to select Set Password.

Press OK.

c Enter your four-digit password.

Press OK.

d Enter a four-digit number for the new

password. Press OK.

e Re-enter your password when the LCD

shows Verify:. Press OK.

f Press Stop/Exit.

Security features

Turning Setting Lock on/off 4

If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password.

Turning Setting Lock on 4

a Press Menu, 1, 9, 1.

19.Security

1.Setting Lock

a On b Set Password

Select ab & OK

b Press a or b to select On. Press OK. c Enter your four-digit password.

Press OK.

d Press Stop/Exit.

Turning Setting Lock off 4

a Press Menu, 1, 9, 1.

19.Security

1.Setting Lock

Password:

Enter & OK Key

b Enter your four-digit password.

Press OK twice.

Secure Function Lock 4

Secure Function Lock lets you restrict Public access to certain machine functions (Fax Tx,

Fax Rx, Copy, Scan and PCprint This feature also prevents users from changing the Default settings of the machine by limiting access to the Menu settings.

PCprint includes PC-Fax Send as well as all print jobs.

Disabling at least one function is required to turn on Secure Function Lock for the Public user.

Access to restricted operations can be enabled by creating a restricted user. Restricted users must select the stored name and enter a password to use the machine.

Make a careful note of your password. If you forget it, please call Brother Customer Service.

Note

• You can set up to 25 individual users and one Public user.

• When you set up a Public user, you can restrict one or more of the machine’s functions to all users who do not have a password.

• Only administrators can set limitations and make changes for each user.

c Press Stop/Exit.

• When PCprint is disabled, PC print job will be lost without notification.

• When Secure Function Lock is on, you can only use 21.Contrast,

26.Polled TX or 27.Coverpg Setup in the Fax menu.

If Fax Tx is disabled, you can not use any function in the Fax menu.

• Polling Receive is enabled only when the both Fax Tx and Fax Rx are enabled.

Chapter 4

Setting the password for the administrator 4

The password you set in these steps is for the administrator. This password is used to set up users and to turn Secure Function Lock on or off. See Setting up restricted users on page 27 and Turning Secure Function Lock on on page 27.

a Press Menu, 1, 9, 2.

19.Security

2.Function Lock

New Passwd:XXXX Enter & OK Key

b Enter a four-digit number for the

password. Press OK.

c Re-enter the password when the LCD

shows Verify:. Press OK.

d Press Stop/Exit.

Setting up the Public user 4

You can set up the Public user. Public users do not need to enter a password.

Note

You must disable at least one function.

a Press Menu, 1, 9, 2.

19.Security

2.Function Lock

a Lock OffiOn b Set Password

Select

ab & OK

b Press a or b to select Setup User.

Press OK.

c Enter the administrator password.

Press OK.

19.Security Setup User

a Public b User01

Select

ab & OK

d Press a or b to select Public.

Press OK.

e Press a or b to select Enable or

Disable for Fax Tx. Press OK.

After you have set Fax Tx, repeat this step for Fax Rx, Copy, Scan and

PCprint

. Press OK.

You can set PCprint for only the Public user.

f Press Stop/Exit.

Security features

Setting up restricted users 4

You can set up users with restrictions and a password.

a Press Menu, 1, 9, 2.

19.Security

2.Function Lock

a Lock OffiOn b Set Password

Select

ab & OK

b Press a or b to select Setup User.

Press OK.

c Enter the administrator password.

Press OK.

19.Security Setup User

a Public b User01

Select ab & OK

d Press a or b to select User01.

Press OK.

e Use the dial pad to enter the user name.

(See Entering Text on page 153.) Press OK.

f Enter a four-digit password for the user.

Press OK.

g Press a or b to select Enable or

Disable for Fax Tx. Press OK.

After you have set Fax Tx, repeat this step for Fax Rx, Copy and Scan. Press OK.

Turning Secure Function Lock on/off 4

If you enter the wrong password when following the instructions below, the LCD will show Wrong password. Re-enter the correct password.

Turning Secure Function Lock on 4

a Press Menu, 1, 9, 2.

19.Security

2.Function Lock

a Lock OffiOn b Set Password

Select ab & OK

b Press a or b to select Lock OffiOn.

Press OK.

c Enter your four-digit administrator

password. Press OK.

Turning Secure Function Lock off 4

a Press Menu, 1, 9, 2.

19.Security

2.Function Lock

a Lock OniOff b Change User

Select ab & OK

b Press a or b to select Lock OniOff.

Press OK.

c Enter your four-digit administrator

password. Press OK.

h Repeat d to g for entering each

additional user and password.

i Press Stop/Exit.

Chapter 4

Switching Users 4

This setting allows a restricted user to log on the machine when Secure Function Lock is turned on.

Note

After a restricted user has finished using the machine, it will return to the Public setting within the same time as the Mode Timer setting (Menu, 1, 1). See Mode timer on page 18. Also, you can exit from an individual user by pressing the lighted Mode key.

a Hold down Shift as you press Secure.

Function Lock

Change User

a John b Mary

Select

ab & OK

b Press a or b to select the registered

name of the user to be logged on. Press OK.

c Enter your four-digit password.

Press OK.

Section II

Fax II

Sending a fax 30 Receiving a fax 40 Phone services and external devices 46 Dialing and storing numbers 54 Remote fax options 62 Printing reports 69 Polling 71

Sending a fax 5

Entering fax mode 5

To enter fax mode press (Fax), and the key will glow blue.

Sending a single-sided fax from the ADF 5

Using the ADF to send your faxes is the easiest way. To cancel a fax in progress press Stop/Exit.

a Make sure you are in Fax mode . b Put your document face up in the ADF. c Dial the fax number. See How to Dial on

page 54.

d Press Start.

The machine will now scan and send your document.

Sending a 2-sided fax from the ADF (MFC-8860DN and MFC-8870DW only) 5

You can send the 2-sided document from the ADF. To cancel a fax in progress press Stop/Exit.

a Make sure you are in Fax mode . b Put your document in the ADF. c Press Duplex. d Dial the fax number. See How to Dial on

page 54.

e Press Start.

The machine will now scan and send your document.

Note

Legal size 2-sided documents can not be faxed from the ADF.

Sending a fax

Sending a fax from the scanner glass 5

You can use the scanner glass to fax the pages of a book, or a single page at a time. The documents can be up to Letter, A4, Legal or Folio size. Press Stop/Exit to cancel a fax in progress.

a Make sure you are in Fax mode . b Put your document on the scanner

glass.

c Dial the fax number. See How to Dial on

page 54.

d Press Start. e After the machine scans the page, the

LCD will prompt you to choose one of the options below:

Flatbed Fax: Next Page?

a 1.Yes b 2.No (Send)

Select ab & OK

 Press 1 to send another page.

Go to f.

 Press 2 or Start to send the

document. Go to g.

Faxing legal size documents from the scanner glass 5

When faxing legal size documents, you need to set the scan glass size to Legal/Folio otherwise a portion of your faxes will be missing.

a Make sure you are in Fax mode . b Press Menu, 2, 2, 0.

22.Setup Send

0.Glass Fax Size

a A4/Letter b Legal/Folio

Select

ab & OK

c Press a or b to choose Legal/Folio.

Press OK.

d Press Stop/Exit.

Canceling a fax in progress 5

Press Stop/Exit to cancel a fax in progress. If the machine is already dialing or sending the fax you will also need to press 1 to confirm.

f Place the next page on the scanner

glass, press OK. Repeat e and f for each additional page.

Flatbed Fax:

Set Next Page Then Press OK

g Your machine will automatically send

the fax.

Note

When faxing multiple pages from the scanner glass, real time transmission should be set to Off.

Chapter 5

Broadcasting 5

Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One-Touch, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast. For information see How to Dial on page 54.

You can broadcast up to 390 different numbers. This will depend on how many groups, access codes or credit card numbers you have stored, and on how many delayed or stored faxes in memory.

Note

Use the Search/Speed Dial to help you choose numbers easily.

a Make sure you are in Fax mode . b Load your document. c Enter a number. Press OK.

You can use either a One-Touch, Speed-Dial, a Group number, or a number manually entered using the dial pad. See How to Dial on page 54.

d Repeat c until you have entered all the

fax numbers you want to broadcast to.

e Press Start.

After the broadcast is finished the machine will print a broadcast report to let you know the results.

Note

• The scan profile of the One-Touch, Speed-Dial or Group number you chose first will be applied to the broadcast.

• If the fax resolution of the fax number you chose first is S.Fine and you want to do a broadcast that includes IFAX, press Resolution, and then press a or b to select Standard or Fine resolution. Press OK. Then follow the steps above.

• When you create a group or broadcast using Scan to E-mail only B/W200x100 and B/W200dpi are available. The file format can be TIFF or PDF.

Canceling a Broadcast in progress 5

While broadcasting you can cancel the fax currently being sent or the whole broadcast job.

a Press Menu, 2, 6.

The LCD will display the fax job currently being sent (for example, #001:FRIENDS) and the broadcast job (for example, Broadcast#001):

26.Remaining Jobs

a #001 FRIENDS b Broadcast#001

Select

ab & OK

b Press ab to choose the job you want to

cancel. Press OK.

c Press 1 to clear or 2 to exit.

If you chose to only cancel the fax currently being sent in a, the machine will ask you if you want to cancel the broadcast. Press 1 to clear or 2 to exit.

d Press Stop/Exit.

Sending a fax

Additional sending operations 5

Sending faxes using multiple settings 5

Before you send a fax, you can change any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission, real time transmission or cover page settings.

a Make sure you are in Fax mode .

After each setting is accepted, the LCD asks if you want to enter more settings:

22.Setup Send Other Settings?

a 1.Yes b 2.No

Select

b Do one of the following:

 To choose more settings, press 1.

 If you have finished choosing

ab & OK

The LCD returns to the Setup Send menu.

settings, press 2 and go to the next step.

Electronic cover page 5

This feature will not work unless you have already programmed your Station ID. (See the Quick Setup Guide.)

You can automatically send a cover page with every fax. Your cover page includes your Station ID, a comment, and the name stored in the One-Touch or Speed-Dial memory.

By choosing Next Fax:On you can also display the number of pages on the cover page.

You can choose one of the following preset comments, or you can store two personal comments, up to 27 characters long:

 Note Off

 Please Call

 Urgent

 Confidential

Composing your own comments 5

You can set up two comments of your own.

a Make sure you are in Fax mode . b Press Menu, 2, 2, 8.

22.Setup Send

8.Coverpage Msg

a 5. b 6.

Select

ab & OK

c Press a or b to choose 5 or 6 to store

your own comment. Press OK.

d Enter your own comment using the dial

pad. Press OK.

Use the chart on page 153 for help entering characters.

Chapter 5

Send a cover page for the next fax 5

If you want to send a cover page only for the next fax, your machine will ask you to enter the number of pages you are sending so it can be printed on the cover page.

a Make sure you are in Fax mode . b Load your document. c Press Menu, 2, 2, 7.

22.Setup Send

7.Coverpg Setup

a Next Fax:On b Next Fax:Off

Select

ab & OK

d Press a or b to choose Next Fax:On

(or Next Fax:Off). Press OK.

e Press a or b to choose a comment.

Press OK.

f Enter two digits to show the number of

pages you are sending. Press OK. For example, enter 0, 2 for 2 pages or 0, 0 to leave the number of pages blank. If you make a mistake, press d or Clear/Back to back up and re-enter the number of pages.

Send a cover page for all faxes 5

You can set the machine to send a cover page whenever you send a fax.

a Make sure you are in Fax mode . b Press Menu, 2, 2, 7.

22.Setup Send

7.Coverpg Setup

a Next Fax:On b Next Fax:Off

Select ab & OK

c Press a or b to choose On (or Off).

Press OK.

d Press a or b to choose a comment.

Press OK.

Using a printed cover page 5

If you want to use a printed cover page that you can write on, you can print the sample page and attach it to your fax.

a Make sure you are in Fax mode . b Press Menu, 2, 2, 7.

22.Setup Send

7.Coverpg Setup

a Next Fax:On b Next Fax:Off

Select

ab & OK

c Press a or b to choose

Print Sample. Press OK.

d Press Start. Your machine will print a

copy of your cover page.

Sending a fax

Contrast 5

For most documents the default setting of Auto will give the best results. It automatically chooses the suitable contrast for your document.

If your document is very light or dark, changing the contrast may improve the quality of the fax.

Use Dark to increase the contrast of a light document.

Use Light to decrease the contrast of a dark document.

a Make sure you are in Fax mode . b Load your document. c Press Menu, 2, 2, 1.

22.Setup Send

1.Contrast

a Auto b Light

Select

ab & OK

d Press a or b to select Auto, Light or

Dark. Press OK.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting if you choose Photo as the Fax Resolution.

Changing fax resolution 5

The quality of a fax can be improved by changing the fax resolution. Resolution can be changed for the next fax or for all faxes.

To change the fax resolution for the next fax 5

a Make sure you are in Fax mode . b Load your document.

c Press Resolution, then a or b to

select the resolution. Press OK.

To change the default fax resolution 5

a Make sure you are in Fax mode . b Press Menu, 2, 2, 2.

22.Setup Send

2.Fax Resolution

a Standard b Fine

Select ab & OK

c Press a or b to select the resolution

you want. Press OK. Below is a list of the available fax resolution settings. The finer the resolution, the longer the fax will take to transmit.

 Standard

Suitable for most typed documents.

 Fine

Good for small print.

 S.Fine

Good for small print or artwork.

 Photo

Use when the document has varying shades of gray or is a photograph.

Chapter 5

Dual access 5

You can dial a number, and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Start to send the scanned pages.

Real time transmission 5

When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialing and sending.

If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set

Real Time TX to On for all documents or Next Fax:On for the next fax only.

Sending in real time for all faxes 5

a Make sure you are in Fax mode . b Press Menu, 2, 2, 5.

22.Setup Send

5.Real Time TX

a On b Off

Select

ab & OK

c Press a or b to select On. Press OK.

Sending in real time for the next fax only

a Make sure you are in Fax mode . b Press Menu, 2, 2, 5.

22.Setup Send

5.Real Time TX

a On b Off

Select

ab & OK

c Press a or b to select Next Fax:On.

Press OK.

Note

In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

Sending a fax

Overseas mode 5

If you are having difficulty sending a fax overseas due to a bad connection, then turning on the overseas mode may help.

This is a temporary setting, and will only be active for your next fax.

a Make sure you are in Fax mode . b Load your document. c Press Menu, 2, 2, 9.

22.Setup Send

9.Overseas Mode

a On b Off

Select

ab & OK

d Press a or b to select On or Off.

Press OK.

Delayed faxing 5

You can store up to 50 faxes in the memory to be sent within a twenty four hour period.

a Make sure you are in Fax mode . b Load your document. c Press Menu, 2, 2, 3.

22.Setup Send

3.Delayed Fax

Set Time=00:00

Enter & OK Key

d Enter the time you want the fax to be

sent (in 24-hour format). Press OK.

(For example, enter 19:45 for 7:45 PM)

22.Setup Send

3.Delayed Fax

Set Time=19:45

Enter & OK Key

The number of pages you can scan into the memory depends on the amount of data printed on each page.

Chapter 5

Delayed batch transmission 5

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.

All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Make sure you are in Fax mode . b Press Menu, 2, 2, 4.

22.Setup Send

4.Batch TX

a On b Off

Select ab & OK

c Press a or b to choose On (or Off).

Press OK.

d Press Stop/Exit.

Checking and canceling waiting jobs 5

Check which jobs are still waiting in the memory to be sent. If there are no jobs, the LCD will show No Jobs Waiting. You can cancel a fax job that is stored and waiting in the memory.

a Press Menu, 2, 6.

26.Remaining Jobs

a #001 12:34 BROTHER

#002 15:00 BIC

b #003 17:30 ABCDEFG

Select ab & OK

The number of jobs still to be sent will be displayed.

b Choose one of the options below:

 Press a or b to scroll though the

waiting jobs, press OK to select a job, and then press 1 to cancel it.

 Press 2 to exit without canceling.

c When you have finished, press

Stop/Exit.

Sending a fax

Sending a fax manually 5

Manual transmission 5

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

a Make sure you are in Fax mode . b Load your document. c Press Hook and listen for a dial tone.

Or pick up the handset of the external phone and listen for a dial tone.

d Dial the fax number you want to call. e When you hear the fax tone, press

Start.

Sending a fax at the end of a conversation 5

At the end of a conversation you can send a fax to the other party before you both hang up.

Out of Memory message 5

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation

Note

If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real time transmission on page 36.)

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or Send key before hanging up.

b Make sure you are in Fax mode . c Load your document. d Press Start.

Receiving a fax 6

Receive modes 6

You must choose a receive mode depending on the external devices and telephone subscriber services you have on your line.

Choosing the receive mode 6

The diagram below will help you choose the correct mode. For more detailed information on the receive modes see page 41.

Are you connecting an external telephone or external telephone answering device to the machine?

Yes

Do you use a Distinctive Ring subscriber service?

Are you using the voice message function of your external telephone answering device?

Yes

Go to “Distinctive Ring”

Yes

in Chapter 7

Do you want the machine to answer fax and telephone calls automatically?

Do you want to use the machine for Fax only?

Yes

Manual

Yes

Fax Only

Fax/Tel

To set a receive mode follow the instructions below.

a Press Menu, 0, 1. b Press a or b to select a receive mode. Press OK. c Press Stop/Exit.

The LCD will display the current receive mode.

External TAD

01.Receive Mode

a Fax Only

Fax/Tel

b External TAD

Select ab & OK

Receiving a fax

Using Receive Modes 6

Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes see page 42.

Fax Only 6

Fax only mode will automatically answer every call as a fax.

Fax/Tel 6

Fax/Tel mode helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and dealing with them in one of the following ways:

 Faxes will be automatically received.  Voice calls will start the F/T ring to tell you

to pick up the line. The F/T ring is a fast double ring made by your machine.

External TAD 6

External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways:

 Faxes will be automatically received.  Voice callers can record a message on the

external TAD.

For more information see Connecting an external TAD (telephone answering device) on page 49.

Also see F/T Ring Time on page 42 and Ring Delay on page 42.

Manual 6

Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring Receive feature.

To receive a fax in manual mode press Start when you hear fax tones (short repeating beeps). You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine.

Also see Easy Receive on page 43.

Chapter 6

Receive Mode settings 6

Ring Delay 6

The ring delay sets the number of times the machine rings before it answers in Fax Only and Fax/Tel modes.

If you have extension phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay setting of 4. (See Operation from extension telephones on page 52 and Easy Receive on page 43.)

a Make sure you are in Fax mode . b Press Menu, 2, 1, 1.

21.Setup Receive

1.Ring Delay

a 03 b 04

Select ab & OK

c Press a or b to select 00, 01, 02, 03 or

04. Press OK.

d Press Stop/Exit.

F/T Ring Time 6

When somebody calls your machine, you and your caller will hear the normal telephone ring sound. The number of rings is set by the ring delay setting.

If the call is a fax, then your machine will receive it; however, if it is a voice call the machine will sound the F/T ring (a fast double-ring) for the time you have set in the F/T ring time setting. If you hear the F/T ring it means that you have a voice caller on the line.

Because the F/T ring is made by the machine, extension and external telephones will not ring; however, you can still answer the call on any telephone. For more information see Using remote codes on page 53.

a Make sure you are in Fax mode . b Press Menu, 2, 1, 2.

21.Setup Receive

2.F/T Ring Time

a 20 Secs b 30 Secs

Select ab & OK

Note

Select 00 in c to have the machine answer immediately.

c Press a or b to select how long the

machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds). Press OK.

d Press Stop/Exit.

Receiving a fax

Easy Receive 6

Turning easy receive On allows the machine to receive fax calls automatically if you lift any handset on the same line as the machine.

When you see Receiving on the LCD or when you hear ‘chirps’ through the handset of an extension phone connected to another telephone wall jack, just replace the handset and your machine will receive the fax.

If this feature is set to on, but your machine does not connect a fax call when you lift the handset of an extension or external phone, press the Fax Receive Code l51.

Note

If you use a modem, or send faxes from a computer, on the same line and your machine intercepts them, set easy receive to Off.

a Make sure you are in Fax mode . b Press Menu, 2, 1, 3.

21.Setup Receive

3.Easy Receive

a On b Off

Select

ab & OK

Setting the Print Density 6

You can adjust print density to make your printed pages darker or lighter.

a Make sure you are in Fax mode . b Press Menu, 2, 1, 6.

21.Setup Receive

6.Print Density

-nnonn+

Select

dc & OK

c Press c to make the print darker.

Or press d to make the print lighter. Press OK.

d Press Stop/Exit.

c Press a or b to select On,or Off.

Press OK.

d Press Stop/Exit.

Chapter 6

Additional receiving operations 6

Printing a reduced incoming fax 6

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal or Folio size paper.

The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 3).

a Make sure you are in Fax mode . b Press Menu, 2, 1, 5.

21.Setup Receive

5.Auto Reduction

a On b Off

Select ab & OK

c Press a or b to select On or Off.

Press OK.

d Press Stop/Exit.

Duplex (2-sided) printing for Fax mode (MFC-8860DN and MFC-8870DW only) 6

If you set Duplex to On for fax receive the machine will print received faxes on both sides of the paper.

You can use A4, Letter, Legal or Folio (8"×13") size of paper for this function.

a Make sure you are in Fax mode . b Press Menu, 2, 1, 9.

21.Setup Receive

9.Duplex

a On b Off

Select

ab & OK

c Press a or b to choose On or Off.

Press OK.

d Press Stop/Exit.

Note

When you turn Duplex on the auto reduction feature is also turned on.

Receiving a fax

Setting the Fax Receive Stamp 6

You can set the machine to print the received date and time in the top center of each received fax page.

a Make sure you are in Fax mode . b Press Menu, 2, 1, 8.

21.Setup Receive

8.Fax Rx Stamp

a On b Off

Select

ab & OK

c Press a or b to choose On (or Off).

Press OK.

d Press Stop/Exit.

Note

• The received time and date will not appear when using Internet Fax*. (*MFC-8860DN and MFC-8870DW only).

• Make sure you have set the current date and time in the machine.

Receiving a fax at the end of a conversation 6

At the end of a conversation you can ask the other party to send you a fax before you both hang up.

a Ask the other person to place the

document in their machine and to press Start or Send key.

b When you hear the CNG tones (slowly

repeating beeps), press Start.

c Replace the external handset.

Printing a fax from the memory 6

If you are using the Fax Storage feature (Menu, 2, 5, 1), you can still print a fax from the memory when you are at your machine. See Paging on page 63 and Fax Storage on page 63.

a Press Menu, 2, 5, 3.

25.Remote Fax Opt

3.Print Fax

Press Start

b Press Start.

Phone services and external devices

Phone line services 7

Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer.

Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one phone line may affect the way your machine works. If you have Voice Mail on your phone line, please read the following carefully.

Distinctive Ring 7

Brother uses the term ‘Distinctive Ring’ but different telephone companies have other names for this service such as SmartRing, RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring.

What does your telephone company’s ‘Distinctive Ring’ do? 7

Your telephone company’s Distinctive Ring service allows you to have more than one number on the same phone line. If you need

more than one phone number, it is cheaper than paying for an extra line. Each

phone number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine.

Note

Please call your telephone company for availability and rates.

What does Brother’s ‘Distinctive Ring’ do? 7

The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company’s Distinctive Ring service. The new phone number on your line can just receive faxes.

Note

You must pay for your telephone company’s Distinctive Ring service before you program the machine to work with it.

Do you have Voice Mail? 7

If you have Voice Mail on the phone line that you will install your new machine on, there is

a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls. However, the

Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems. If each one

has a separate phone number, neither will interfere with the other’s operations.

If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions below to ‘register’ the new Distinctive Ring pattern they give you. This is so your machine can recognize its incoming calls.

Note

You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, and turn it back on later. When you get a new fax number, make sure you reset this feature.

Phone services and external devices

Before you choose the ring pattern to register 7

You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you.

Ring Pattern

1 long-long

2 short-long-short

3 short-short-long

4 very long

Rings

(normal pattern)

Note

If the ring pattern you received is not on this chart, please call your telephone

company and ask for one that is shown.

 The machine will only answer calls to its

registered number.

 The first two rings are silent on the

machine. This is because the fax must <<listen>> to the ring pattern (to compare it to the pattern that was ‘registered’). (Other telephones on the same line will ring.)

Registering the Distinctive Ring pattern Very important! 7

After you have set the Distinctive Ring feature to ON, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the calls yourself. You can not change the receive mode to another mode while the Distinctive Ring is set to on.

a Press Menu, 2, 0, 2.

20.Miscellaneous

2.Distinctive

a Off b Set Select ab & OK

b Press a or b to select Set. c Press OK. d Press a or b to select the stored ring

pattern you want to use. Press OK.

e (You will hear each pattern as you scroll

through the four patterns. Make sure you choose the pattern that the telephone company gave you.)

f Press Stop/Exit. Distinctive Ring is now

set to on.

 If you program the machine properly, it will

recognize the registered ring pattern of the ‘fax number’ within 2 ring patterns and then answer with a fax tone. When the ‘voice number’ is called, the machine will not answer.

Chapter 7

Turning off Distinctive Ring 7

a Press Menu, 2, 0, 2.

20.Miscellaneous

2.Distinctive

a Off b Set Select ab & OK

b Press a or b to select Off. Press OK. c Press Stop/Exit.

Note

If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choosing the receive mode on page 40.)

Caller ID 7

Caller ID is a subscriber service offered by many telephone companies. Call your telephone company for specific details. Your machine can display the telephone number or name of your caller, if it is available, as the line rings. When you pick up the handset, the LCD will stop displaying this information. Your machine will store it in the Caller ID memory.

During a call Caller ID may display one of the messages below:

Viewing Caller ID List 7

Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call.

a Press Menu, 2, 0, 3.

20.Miscellaneous

3.Caller ID

a Display# b Print Report

Select

ab & OK

b Press a or b to select Display#.

Press OK.

c Press a or b to scroll through the Caller

ID memory to select the Caller ID you want to view. Press OK. The LCD shows the caller’s number, the date, and time of the call.

d Press d to return to the Caller ID listing,

or press Stop/Exit.

Printing Caller ID List 7

a Press Menu, 2, 0, 3.

20.Miscellaneous

3.Caller ID

a Display# b Print Report

Select ab & OK

 Out of area

This message means that the call came from outside your Caller ID area.

 Private Call

The caller has blocked their Caller ID.

b Press a or b to select Print Report.

Press OK.

c Press Start. d When the printing has finished, press

Stop/Exit.

Phone services and external devices

Connecting an external TAD (telephone answering device)

You can connect an external Telephone Answering Device (TAD) to the same line as your machine. When the TAD answers a call, your machine will “listen” for the CNG (fax calling) tones sent by a sending fax machine. If it hears them it will take over the call and receive the fax. If it does not hear them, it will let your TAD take a voice message and the display will show Telephone.

The external TAD must answer within four rings (we recommend you set it to two rings). This is because your machine cannot hear the CNG tones until the external TAD has picked up the call. The sending machine will send CNG tones for only eight to ten seconds longer. We do not recommend using the toll saver feature on your external TAD if it needs more than four rings to activate it.

Unless you are using Distinctive Ring, the TAD must be connected to the EXT jack of the machine.

Connections 7

The external TAD must be plugged into the back of the machine, into the jack labeled

EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

a Plug the telephone line cord from the

telephone wall jack into the back of the machine, in the jack labeled LINE.

b Plug the telephone line cord from your

external TAD into the back of the machine, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its handset jack.)

c Set your external TAD to four rings or

less. (The machine’s Ring Delay setting does not apply.)

d Record the outgoing message on your

external TAD.

e Set the TAD to answer calls. f Set the Receive Mode to

External TAD. (See Choosing the receive mode on page 40.)

1TAD

Note

If you have problems receiving faxes, reduce the ring delay setting on your external TAD.

Chapter 7

Recording an outgoing message 7

a Record 5 seconds of silence at the

beginning of your message. This allows your machine time to listen for fax tones.

b Limit your speaking to 20 seconds. c End your 20-second message by giving

your Fax Receive Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing l51 and Start.”

Note

We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a loud voice. You may try leaving out this pause, but if your machine has trouble receiving, then you should re-record the OGM to include it.

Special line considerations 7

Roll over phone lines 7

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Two-line phone system 7

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your machine. (See Easy Receive on page 43.)

Converting telephone wall outlets 7

There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triple adapter.

RJ14

Your machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your machine will work best on a

dedicated line.

RJ11

RJ14

Phone services and external devices

Installing machine, external two-line TAD and two-line telephone 7

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your machine and two for your external twoline TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your machine.

Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the back of the machine.

Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

Plug one end of the second telephone line cord for your TAD into the L2 jack of the twoline TAD. Plug the other end into the EXT. jack on the left side of the machine.

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the machine’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

Multi-line connections (PBX) 7

We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.

We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX.

1 Triplex Adapter

2 Two Line Phone

3 External Two Line TAD

4Machine

Chapter 7

External and extension phones 7

Operation from extension telephones 7

If you answer a fax call on an extension telephone, or an external telephone connected to the EXT. jack of the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code l51. the machine starts to receive the fax. (See Easy Receive on page 43.)

If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code #51 to take the call at an extension phone. (See F/T Ring Time on page 42.)

If you answer a call and no one is on the line: 7

You should assume that you’re receiving a manual fax.

For Fax/Tel mode only 7

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.

Lift the external telephone’s handset, and then press Hook to answer.

If you’re at an extension phone, you will need to lift the handset during the F/T Ring Time and then press #51 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l51.

Connecting an external phone7

You can connect a separate telephone directly to your machine as shown in the diagram below.

Connect the telephone line cord to the jack labeled EXT.

a Press l51 and wait for the chirp or until

the machine’s LCD shows Receiving, and then hang up.

1 Extension telephone

2 External telephone

When you are using an external telephone, the LCD shows Telephone.

Phone services and external devices

Using a cordless external handset 7

If your cordless telephone is connected to the EXT. jack of the machine (see page 52) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.

If you let the machine answer first, you will have to go to the machine so you can press Hook to transfer the call to the cordless handset.

Using remote codes 7

Fax Receive Code 7

If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialing the fax receive code l51. Wait for the chirping sounds then replace the handset. See Easy Receive on page 43.

b Press Menu 2, 1, 4.

21.Setup Receive

4.Remote Codes

a On b Off

Select

ab & OK

c Press a or b to select On or Off.

Press OK.

d If you selected On in c, enter the new

Fax Receive Code. Press OK.

e Enter the new Telephone Answer Code.

Press OK.

f Press Stop/Exit.

Telephone Answer Code 7

If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double) ring after the initial ring delay. If you pick up the call on an extension phone you can turn the F/T ring off by pressing #51 (make sure you press this between the rings).

Changing the remote codes 7

The preset fax receive code is l51. The preset telephone answer code is #51. If you are always disconnected when accessing your external TAD, try changing the three-digit remote codes, for example ### and 999.

a Make sure you are in Fax mode .

Dialing and storing numbers 8

How to Dial 8

Manual dialing 8

Use the dial pad to enter all the digits of the telephone number.

One-Touch dialing 8

Press the One-Touch key that stores the number you want to call.

To dial One-Touch numbers 21 to 40, hold down Shift as you press the One-Touch key.

Speed-Dialing 8

Hold down Shift as you press Search/Speed Dial and then enter the

three-digit Speed-Dial number.

Three-digit number

Note

If the LCD shows Not Registered when you enter a One-Touch or a Speed-Dial number, it means that a number is not stored there.

Dialing and storing numbers

Search 8

You can search alphabetically for names you have stored in the One-Touch and Speed-Dial memories.

a Press Search/Speed Dial. b Press the dial pad key for the first letter

of the name. (Use the chart on Entering Text on page 153 to help you enter letters.) Press OK.

c Press a or b to scroll until you find the

name you are looking for. Press OK.

Note

You can press Resolution to change the displayed resolution.

d Press Start.

LDAP Search (MFC-8860DN and MFC-8870DW only) 8

If the machine is connected to your LDAP server, you can search for information such as fax numbers and E-mail addresses from your server. (For details about how to set up LDAP see the Network User’s Guide on the CD-ROM.)

Fax redial 8

If you are sending a fax manually and the line is busy, press Redial/Pause, wait for the other fax machine to answer, and then press Start to try again. If you want to make a second call to the last number dialed, you can save time by pressing Redial/Pause and

Start. Redial/Pause only works if you dialed from

the control panel. If you are sending a fax automatically and the

line is busy, the machine will automatically redial one time after five minutes.

Chapter 8

Storing numbers 8

You can set up your machine to do the following types of easy dialing: One-Touch, Speed-Dial and Groups for Broadcasting faxes. You can also specify the default resolution for each One-Touch and Speed-Dial number. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number. A scan profile can also be stored along with the fax number or E-mail address.

If you lose electrical power, the quick-dial numbers stored in the memory will not be lost.

A scan profile is the resolution and other scan settings that you choose when you store a number. For example, you will be asked to select Standard, Fine, S.Fine or Photo if you have selected the Fax/Tel option. Or, you will be asked to select B/W 200 dpi, B/W 200x100 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi if you selected the E-Mail option.

Storing a pause 8

Press Redial/Pause to insert a 3.5-second pause between numbers. You can press Redial/Pause as many times as needed to increase the length of the pause.

Storing One-Touch dial numbers 8

Your machine has 20 One-Touch keys where you can store 40 fax or phone numbers, E-mail addresses for automatic dialing. To access numbers 21 to 40, hold down Shift as you press the One-Touch key.

MFC-8460N and MFC-8660DN: 8

a Press Menu, 2, 3, 1.

23.Set Quick-Dial

1.One-Touch Dial

One-Touch:

Select One-Touch

b Press the One-Touch key where you

want to store a number.

c Enter the phone or fax number (up to 20

characters). Press OK.

d Choose one of the options below:

 Enter the name using the dial pad

(up to 15 characters). Use the chart on Entering Text on page 153 to help you enter letters. Press OK.

 Press OK to store the number

without a name.

e If you want to save a fax resolution along

with the number, choose one of the options below:

 To store the fax resolution, press a

or b to select Std, Fine, S.Fine or Photo. Press OK.

 Press OK if you don’t want to change

the default resolution.

f Choose one of the options below:

 To store another One-Touch number

go to b.

 To finish storing One-Touch

numbers press Stop/Exit.

Dialing and storing numbers

MFC-8860DN and MFC-8870DW: 8

a Press Menu, 2, 3, 1.

23.Set Quick-Dial

1.One-Touch Dial

One-Touch:

Select One-Touch

b Press the One-Touch key where you

want to store a number.

c Press a or b to select Fax/Tel,

E-Mail or IFAX. Press OK.

d Choose one of the options below:

 Enter the number (up to 20

characters) if you selected Fax/Tel. Press OK.

 Enter the E-mail address (up to 60

characters) if you selected E-Mail or IFAX. Use the chart on Entering Text on page 153 to help you enter letters. Press OK.

Note

If you selected E-Mail and save the E-mail address, you can only use the E-mail address when you are in Scan mode. If you selected IFAX and save the E-mail address, you can only use the E-mail address when you are in Fax mode.

e Choose one of the options below:

 Enter the name using the dial pad

(up to 15 characters). Press OK.

 Press OK to store the number or

E-mail address without a name.

f If you want to save a fax/scan resolution

along with the number, choose one of the options below:

 If you selected Fax/Tel in c, press

a or b to select Std, Fine, S.Fine or Photo. Press OK and then go to h.

 If you selected E-Mail in c, press

a or b to select B/W200dpi, B/W200x100dpi, Color150dpi, Color300dpi, or Color600dpi.

Press OK and then go to g.

 If you selected IFAX in c, press a

or b to select Std, Fine or Photo. Press OK and then go to h.

 Press OK if you don’t want to change

the default resolution. Go to h.

g Choose one of the options below:

If you selected Black & White in f, select the file format (TIFF or PDF) that will be used to send to your PC. If you selected Color in f, select the file format (PDF or JPEG) that will be used to send your PC.

h Choose one of the options below:

 To store another One-Touch number

go to b.

 To finish storing One-Touch

numbers press Stop/Exit.

Note

• When you do a broadcast and you have saved a scan profile along with the number or E-mail address, the scan profile of the One-Touch, Speed-Dial or Group number you chose first will be applied to the broadcast.

• When you create a group or broadcast using Scan to E-mail only B/W200x100 and B/W200dpi are available. The file format can be TIFF or PDF.

Chapter 8

Storing Speed-Dial numbers 8

You can store your frequently used numbers as Speed-Dial numbers. The machine can store 300 Speed-Dial numbers.

MFC-8460N and MFC-8660DN: 8

a Press Menu, 2, 3, 2.

23.Set Quick-Dial

2.Speed-Dial

Speed-Dial? #

Enter & OK Key

b Use the dial pad to enter a three-digit

Speed-Dial location number (001–300). Press OK.

c Enter the phone or fax number (up to 20

characters). Press OK.

d Choose one of the options below:

 Enter the name using the dial pad

(up to 15 characters). Use the chart on Entering Text on page 153 to help you enter letters. Press OK.

 Press OK to store the number

without a name.

e If you want to save a fax resolution along

with the number, choose one of the options below:

 To store the fax resolution, press a

or b to select Std, Fine, S.Fine or Photo. Press OK.

 Press OK if you don’t want to change

the default resolution.

f Choose one of the options below:

 To store another Speed-Dial number

go to b.

 To finish storing Speed-Dial

numbers press Stop/Exit.

MFC-8860DN and MFC-8870DW: 8

a Press Menu, 2, 3, 2.

23.Set Quick-Dial

2.Speed-Dial

Speed-Dial? #

Enter & OK Key

b Use the dial pad to enter a three-digit

Speed-Dial location number (001–300). Press OK.

c Press a or b to select Fax/Tel,

E-Mail or IFAX. Press OK.

d Choose one of the options below:

 Enter the number (up to 20

characters) when you select Fax/Tel.

 Enter the E-mail address (up to 60

characters) when you select E-Mail or IFAX. Use the chart on Entering Text on page 153 to help you enter letters. Press OK.

Note

e Choose one of the options below:

 Enter the name using the dial pad

(up to 15 characters). Press OK.

 Press OK to store the number or

E-mail address without a name.

Dialing and storing numbers

f If you want to save a fax/scan resolution

along with the number, choose one of the options below:

 If you selected Fax/Tel in c, press

a or b to select Std, Fine, S.Fine or Photo. Press OK and then go to h.

 If you selected E-Mail in c, press

a or b to select B/W200x100, B/W200dpi, Color150dpi, Color300dpi or Color600dpi.

Press OK and then go to g.

 If you selected IFAX in c, press a

or b to select Std, Fine or Photo. Press OK and then go to h.

 Press OK if you don’t want to change

the default resolution. Go to h.

g If you selected Black & White in f,

select the file format (TIFF or PDF) that will be used to send to your PC. If you selected Color in f, select the file format (PDF or JPEG) that will be used to send your PC.

h Choose one of the options below:

 To store another Speed-Dial number

go to b.

 To finish storing Speed-Dial

numbers press Stop/Exit.

Note

• When you create a group or broadcast using Scan to E-mail only B/W200x100 and B/W200dpi are available. The file format can be TIFF or PDF.

Changing One-Touch and Speed-Dial numbers 8

If you try to store a One-Touch or Speed-Dial number over an existing number, the LCD will show the name or number already stored there.

a Do one of the following:

 To change the stored number,

press 1.

 To exit without making a change,

press 2.

23.Set Quick-Dial #005:MIKE

a 1.Change b 2.Exit

Select ab & OK

(MFC-8460N and MFC-8660DN) Go to c. (MFC-8860DN and MFC-8870DW) Go to b.

b (MFC-8860DN and MFC-8870DW only)

Press a or b to select Fax/Tel, E-Mail or IFAX. Press OK.

c Press d or c to position the cursor under

the character you want to change, and then press Clear/Back to delete it. Repeat for each character you want to delete.

d Enter a new number or character.

Press OK.

e Follow the directions beginning in c in

Storing One-Touch Dial numbers and Storing Speed-Dial numbers. (See Storing One-Touch dial numbers on page 56 and Storing Speed-Dial numbers on page 58.)

Chapter 8

Setting up Groups for broadcasting 8

If you often want to send the same fax message to many fax numbers you can set up a group.

Groups are stored on a One-Touch key or a Speed-Dial number. Each group uses up a One-Touch key or a Speed-Dial location. You can then send the fax message to all the numbers stored in a group just by pressing a One-Touch key or entering a Speed-Dial number, and then pressing Start.

Before you can add numbers to a group, you need to store them as One-Touch or SpeedDial numbers. You can have up to 20 small groups, or you can assign up to 339 numbers to one large group.

a Press Menu, 2, 3, 3.

23.Set Quick-Dial

3.Setup Groups

Group Dial: Press Speed-Dial...

b Choose an empty location where you

want to store the group in one of the following ways:

 Press a One-Touch key.  Hold down Shift as you press

Search/Speed Dial, and then enter the three-digit Speed-Dial location. Press OK.

c Use the dial pad to enter a group

number (1 to 20). Press OK. (MFC-8460N and MFC-8660DN) Go to e. (MFC-8860DN and MFC-8870DW) Go to d.

d (MFC-8860DN and MFC-8870DW only)

Press a or b to select Fax/IFAX or E-Mail. Press OK.

e To add One-Touch or Speed-Dial

numbers follow the instructions below:

 For One-Touch numbers, press the

One-Touch keys one after the other.

 For Speed-Dial numbers, hold down

Shift as you press Search/Speed Dial, and then enter

the three-digit Speed-Dial location. The LCD will display your chosen OneTouch numbers with a l and SpeedDial numbers with a # (for example l006, #09).

f Press OK when you have finished

adding numbers.

g Do one of the following:

 Enter the name using the dial pad

(up to 15 characters). Use the chart

on Entering Text on page 153 to help

you enter letters. Press OK.

 Press OK to store the group without

a name.

h You can save a fax/scan resolution

along with the number. Do one of the following: (MFC-8460N and MFC-8660DN)

 To store the fax resolution, press a

or b to select Std, Fine, S.Fine or

Photo. Press OK.

 Press OK if you don’t want to change

the default resolution. (MFC-8860DN and MFC-8870DW)

 If you selected Fax/IFAX in d,

press a or b to select Std, Fine,

S.Fine or Photo.

Press OK and then go to j.

 If you selected E-Mail in d,

press a or b to select B/W200x100

or B/W200dpi.

Press OK and then go to i.

 Press OK if you don't want to change

the default resolution. Go to j.

Dialing and storing numbers

Note

• If you have selected Fax/IFAX in d and added One-Touch or Speed-Dial numbers that are stored as ‘IFAX’, you cannot select S.Fine.

• When you create a group or broadcast using Scan to E-mail only B/W200x100 and B/W200dpi are available. The file format can be TIFF or PDF.

i Select the file format (TIFF or PDF) that

will be used to send to your computer.

j Do one of the following:

 To store another group for

broadcasting, go to b.

 To finish storing groups for

broadcasting, press Stop/Exit.

Dialing access codes and credit card numbers 8

You can combine more than one Quick-Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate long distance carrier.

For example, you might have stored ‘555’ on Speed-Dial #003 and ‘7000’ on Speed-Dial #002. You can use them both to dial ‘555-7000’ if you press the following keys:

Pause 8

Press Redial/Pause to insert 3.5-seconds pause between numbers. You can press Redial/Pause as many times as needed to increase the length of the pause.

Tone or Pulse (For Canada only) 8

If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.

a Press Hook. b Press # on the machine’s control panel.

Any digits dialed after this will send tone signals. When you hang up, the machine will return to the Pulse dialing service.

Hold down Shift as you press Search/Speed Dial, 003. Hold down Shift as you press Search/Speed Dial, 002 and Start.

Numbers can be added manually by entering them on the dial pad:

Hold down Shift as you press Search/Speed Dial, 003, 7001 (on the dial pad), and Start.

This would dial ‘555–7001’. You can also add a pause by pressing the Redial/Pause key.

Remote fax options

Remote fax options let you receive faxes while you are away from the machine.

You can only use one fax option at a time.

Fax Forwarding

The fax forwarding feature lets you automatically forward your received faxes to another machine.

a Press Menu, 2, 5, 1.

25.Remote Fax Opt

1.Fwd/Page/Store

a Off b Fax Forward Select ab & OK

b Press a or b to select Fax Forward.

Press OK. The LCD will ask you to enter the fax number you want your faxes to be forwarded to.

c Enter the forwarding number using dial

pad (up to 20 digits), using a One-Touch Key or using Search/Speed Dial and the three-digit location.

d Press OK. e Press a or b to select On or Off.

25.Remote Fax Opt Backup Print

a Off b On

Select

Press OK.

ab & OK

f Press Stop/Exit.

Note

If you select Backup Print On, the machine will also print the fax at your machine so

you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes up to 4 days if there is a power failure.

Note

• If you store a group on a One-Touch key or a Speed Dial location, the faxes will be forwarded to several fax numbers.

• (MFC-8860DN and MFC-8870DW only) You can also enter an E-mail address if your machine has been configured for the Internet Fax feature. (For details about Internet Fax, see the Network User’s Guide on the CD-ROM. For information about Fax Forward to E-mail, see the Brother Solutions Center at http://solutions.brother.com

)

Remote fax options

Paging

When Paging is selected, your machine dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a fax message in the memory.

a Press Menu, 2, 5, 1.

25.Remote Fax Opt

1.Fwd/Page/Store

a Off b Fax Forward Select ab & OK

b Press a or b to select Paging. c Enter your pager phone number

followed by # # (up to 20 digits). Press OK. Do not include the area code if it is the same as that of your machine. For example, press 1 8 0 0 5 5 5 1 2 3 4 # #.

d Do one of the following.



If your pager needs a PIN, enter the PIN, press enter your fax number followed by Press OK. (For example, press 1 2 3 4 5 #

Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #

)

 If you do not need a PIN, press

Redial/Pause, enter your fax number followed by # #. Press OK. (For example, press Redial/Pause 1

8 0 0 5 5 5 6 7 8 9 # #)

, press

Redial/Pause

# #

Fax Storage

The fax storage feature lets you store your received faxes in the machine’s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands. see Retrieving fax messages on page 67. Your machine will automatically print a copy of the stored fax.

a Press Menu, 2, 5, 1.

25.Remote Fax Opt

1.Fwd/Page/Store

a Off b Fax Forward Select ab & OK

b Press a or b to select Fax Storage.

Press OK.

c Press Stop/Exit.

e Press Stop/Exit.

Note

• You cannot change a Paging number or PIN remotely.

• If you have set Paging, a backup copy will automatically be printed at the machine.

Chapter 9

PC Fax Receive

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The LCD will show the number of stored faxes received, for example:

PC Fax Msg:001

When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receive software running on your PC. (For details, see PC-FAX

receive (including when the PC is turned off) in the Software User’s Guide on the CD-ROM.)

If you select Backup Print On, the machine will also print the fax.

a Press Menu, 2, 5, 1.

25.Remote Fax Opt

1.Fwd/Page/Store

a Off b Fax Forward Select ab & OK

d Press a or b to select On or Off.

25.Remote Fax Opt Backup Print

a Off b On Select ab & OK

Press OK.

e Press Stop/Exit.

Note

• If you select Backup Print On, the machine will also print the fax at your machine so

• PC Fax Receive is not supported in Windows NT

when the machine is connected on a network or in Mac OS

receiving in the Software User’s Guide on the CD-ROM.)

workstation Version 4.0

. (See PC Fax

b Press a or b to select

PC Fax Receive. Press OK.

c Press a or b to select the interface to

which the PC is connected (<USB> or <Parallel>), or your computer name

if the machine is connected to a network.

25.Remote Fax Opt

1.Fwd/Page/Store <USB> <Parallel>

Select ab & OK

Remote fax options

Changing Remote Fax Options

If received faxes are left in your machine’s memory when you change to another remote fax option, the LCD will ask you the following message:

25.Remote Fax Opt Erase All Fax?

a 1.Yes b 2.No Select ab & OK

 If you press 1, faxes in the memory will be

erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

 If you press 2, faxes in the memory will not

be erased or printed and the setting will be unchanged.

If received faxes are left in the machine’s memory when you change to PC Fax Receive from another remote fax option (Fax Forward, Paging or Fax Storage), the LCD will ask you the following message:

25.Remote Fax Opt Send Fax to PC?

a 1.Yes b 2.No Select ab & OK

Turning off Remote Fax Options

a Press Menu, 2, 5, 1.

25.Remote Fax Opt

1.Fwd/Page/Store

a Off b Fax Forward Select ab & OK

b Press a or b to select Off. Press OK.

Note

The LCD will give you options if there are received faxes still in your machine’s memory. (See Changing Remote Fax Options on page 65.)

c Press Stop/Exit.

 If you press 1, faxes in the memory will be

sent to your PC before the setting changes. Faxes in the memory will be sent to your PC when the PC-Fax Receive icon is active on your PC. See the Software

User’s Guide on the CD-ROM.

 If you press 2, faxes in the memory will not

be erased or transferred to your PC and the setting will be unchanged.

Chapter 9

Remote Retrieval

The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone phone or fax machine, then use the Remote Access Code to retrieve your messages.

Setting a remote access code

The remote access code lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is an inactive code: – – –l.

a Press Menu, 2, 5, 2.

25.Remote Fax Opt

2.Remote Access

Access Code:---*

Enter & OK Key

b Enter a three-digit code using numbers

0 – 9, l or #. Press OK.

c Press Stop/Exit.

Using your Remote Access Code

a Dial your fax number from a telephone

or another fax machine using touch tone.

b When your machine answers,

immediately enter your Remote Access Code (3 digits followed by l).

c The machine signals if it has received

messages:

 No beeps

No messages received.

 1 long beep

Fax message received.

d The machine gives two short beeps to

tell you to enter a command. (See Remote fax commands on page 68.) The machine will hang up if you wait longer than 30 seconds before entering a command. If you enter an invalid command the machine will beep three times.

e Press 9 0 to reset the machine when you

have finished.

Note

Do not use the same code used for your Fax Receive Code (l51) or Telephone Answer Code (#51). See Changing the remote codes on page 53.

You can change your code at any time. If you want to make your code inactive, press Clear/Back and then OK in b to restore the default setting – – –l.

f Hang up.

Note

If your machine is set to Manual mode and you want to use the remote retrieval features, you can access your machine by waiting about 2 minutes after it starts ringing, and then entering the remote access code within 30 seconds.

Remote fax options

Retrieving fax messages

a Dial your fax number from a telephone

or another fax machine using touch tone.

b When your machine answers,

immediately enter your remote access code (3 digits followed by l). If you hear one long beep, you have messages.

c When you hear two short beeps, use the

dial pad to press 9 6 2.

d Wait for a long beep, and then use the

dial pad to enter the number of the remote fax machine where you want your fax messages sent to, followed by ## (up to 20 digits).

e Hang up after you hear your machine

beep. Your machine will call the other machine, which will then print your fax messages.

Changing the Fax Forwarding number

You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone.

a Dial your fax number from a telephone

or another fax machine using touch tone.

b When your machine answers, enter

your remote access code (3 digits followed by l). If you hear one long beep, you have messages.

c When you hear two short beeps, use the

dial pad to press 9 5 4.

d Wait for a long beep, and then use the

dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by ## (up to 20 digits).

Note

You can insert a pause in a fax number by using the # key.

e Press 9 0 to reset the machine when you

have finished.

f Hang up after you hear your machine

beep.

Note

You can insert a pause in a fax number by using the # key.

Chapter 9

Remote fax commands

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details 95 Change the fax forwarding,

paging or fax storage settings

1 OFF You can choose Off after you have retrieved or erased all your

messages. 2 Fax forwarding One long beep means the change is accepted. If you hear three 3 Paging 4 Fax forwarding number 6 Fax storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

97 Check the receiving status

1 Fax You can check whether your machine has received any faxes.

98 Change the receive mode

1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only

90 Exit Press 9, 0 to exit remote retrieval. Wait for the long beep, then

short beeps, you cannot change because something has not

been set up (for example, a fax forwarding or paging number

had not been registered). You can register your fax forwarding

number by entering 4. (See Changing the Fax Forwarding

number on page 67.) Once you have registered the number,

fax forwarding will work.

message(s). (See Retrieving fax messages on page 67.)

from the memory.

If yes, you will hear one long beep. If no, you will hear three

short beeps.

replace the handset.

Printing reports 10

Fax reports 10

Some fax reports (transmission verification and fax journal) can be printed automatically or manually.

Transmission verification report 10

You can use the transmission report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (shown as “OK”). If you select On or On+Image, the report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Selecting On+Image or Off+Image will print a section of the fax’s first page on the report to help you remember.

When the verification report is turned Off or to Off+Image, the report will only print if there is a transmission error.

a Press Menu, 2, 4, 1.

24.Report Setting

1.Transmission

a Off b Off+Image

Select

b Press a or b to select On, On+Image

Off or Off+Image. Press OK.

c Press Stop/Exit.

ab & OK

Fax journal 10

You can set the machine to print a fax journal (activity report) at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). The default setting is Every 50 Faxes, this means that your machine will print the journal when the machine has stored 50 jobs.

If you set the interval to Off, you can still print the report by following the steps on the next page.

a Press Menu, 2, 4, 2.

24.Report Setting

2.Journal Period

a Every 50 Faxes b Every 6 Hours

Select

ab & OK

b Press a or b to choose an interval.

Press OK. If you choose 7 days, you will be asked to choose a day when you want the 7 day countdown to begin.

c Enter the time to begin printing, in

24 hour format. Press OK. For example: enter 19:45 for 7:45 PM.

d Press Stop/Exit.

If you select 6, 12, 24 hours, 2 or 7 days, the machine will print the report at the selected time and then erase all jobs from its memory. If the machine’s memory becomes full with 200 jobs before the time you selected has passed, the machine will print the journal early and then erase all jobs from memory.

If you want an extra report before it is due to print, you can print it manually without erasing the jobs from memory.

Chapter 10

Reports 10

The following reports are available: 1 Transmission

Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report.

2 Help List

Prints a list of commonly used functions to help you program your machine.

3 Tel Index List

Prints a list of names and numbers stored in the One-Touch and Speed-Dial memory in numerical or alphabetical order.

4 Fax Journal

Prints a list of information about your last 200 incoming and outgoing faxes. (TX: transmit.) (RX: receive.)

5 User Settings

Print a list of your current settings.

How to print a report 10

a Press Menu, 5.

5.Print Reports

1.Transmission

2.Help List

3.Tel Index List Select

ab & OK

b Choose one of the options below:

 Press a or b to select the report you

want. Press OK.

 Enter the number of the report you

want to print. For example, press 2 to print the help list.

c Press Start.

6 Network Config

Lists your network settings.

Polling 11

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polling receive 11

Polling receive lets you call another fax machine to receive a fax.

a Make sure you are in Fax mode . b Press Menu, 2, 1, 7.

—

Polling RX Dial & Start

c Enter the fax number you are polling.

Press Start. The LCD shows Dialing.

Sequential polling 11

Sequential polling lets you request documents from several fax machines in one operation. Afterwards, a Sequential Polling Report will be printed.

a Make sure you are in Fax mode . b Press Menu, 2, 1, 7.

—

Polling RX Dial & Start

c Specify the fax machines you want to

poll by using One-Touch, Speed-Dial, Search, a Group and or the dial pad. You must press OK between each location.

d Press Start.

The machine polls each number or Group number in turn for a document.

Press Stop/Exit while the machine is dialing to cancel the polling process.

To cancel all sequential polling receive jobs, press Menu, 2, 6.

Chapter 11

Polled transmit 11

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

Setup for polled transmit 11

a Make sure you are in Fax mode . b Load your document. c Press Menu, 2, 2, 6.

22.Setup Send

6.Polled TX

a On b Off

Select

d Press a or b to select On (or Off).

Press OK.

ab & OK

Note

The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 38.)

Section III

Copy III

Making copies 74

Making copies 12

How to copy 12

Entering copy mode 12

Press (Copy) to enter Copy mode.

Contrast:- +

Quality :Auto

Enlg/Red:100%

Tray :MP>T1 Press ab or Start

1 Contrast

2Quality

3 Copy Ratio

4Tray Use

5 Number of Copies

Making a single copy 12

a Make sure you are in Copy mode

Making multiple copies 12

a Make sure you are in Copy mode

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Start.

Note

To sort your copies, press Sort. (See

Sorting copies using the ADF on page 81.)

Stop copying 12

To stop copying, press Stop/Exit.

b Load your document. c Press Start.

Making copies

Copy options 12

When you want to quickly change the copy settings temporarily for the next copy, use the Copy keys. You can use different combinations.

(MFC-8460N and MFC-8660DN)

(MFC-8860DN and MFC-8870DW)

The machine returns to its default settings one minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode timer on page 18.)

Changing copy quality 12

You can select from a range of quality settings. The default setting is Auto.

 Auto

Auto is the recommended mode for ordinary printouts. Suitable for documents that contain both text and photographs.

 Text

Suitable for documents containing only text.

 Photo

Suitable for copying photographs.

To temporarily change the quality setting, follow the steps below:

a Make sure you are in Copy mode

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d (MFC-8460N and MFC-8660DN)

Press Quality. (MFC-8860DN and MFC-8870DW) Press Contrast/Quality. Press a or b to choose Quality. Press OK.

e Press d or c to choose Auto, Text or

Photo.

Press OK.

f Press Start.

To change the default setting, follow the steps below:

a Press Menu, 3, 1.

31.Quality

a Auto

Text

b Photo

Select ab & OK

b Press a or b to choose the copy

quality. Press OK.

c Press Stop/Exit.

Chapter 12

Changing text copy resolution 12

You can change the text copy resolution to 1200x600dpi if you have selected Text from the Quality or Contrast/Quality options, and make a copy with 100% ratio using the scanner glass. To change the text copy resolution, follow the steps below:

a Make sure you are in Copy mode

b Put your document on the scanner

glass.

c Press Menu, 3, 2.

32.FB Txt Quality

a 1200x600dpi

600dpi

Select

ab & OK

d Press a or b to choose the text copy

resolution. Press OK.

e Press Stop/Exit.

Enlarging or reducing the image copied 12

You can select the following enlargement or reduction ratios:

Press

Enlarge/Reduce

Custom(25-400%) allows you to enter a ratio from 25% to 400%.

100%*

104% EXEiLTR

141% A5iA4

200%

Auto

Custom(25-400%)

50%

70% A4iA5

78% LGLiLTR

83% LGLiA4

85% LTRiEXE

91% Full Page

94% A4iLTR

97% LTRiA4

Auto sets the machine to calculate the reduction ratio that best fits the size of paper.

To enlarge or reduce the next copy follow the steps below:

a Make sure you are in Copy mode

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Enlarge/Reduce. e Press Enlarge/Reduce or c.

Making copies

f Choose one of the options below:

 Press a or b to select the

enlargement or reduction ratio you want. Press OK.

 Press a or b to select

Custom(25-400%). Press OK. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%. (For example, press 53 to enter 53%.) Press OK.

g Press Start.

Note

• The Auto setting is available only when loading from the ADF.

• Page Layout Options 2 in 1(P), 2 in 1(L), 4 in 1(P), 4 in 1(L) or Poster are not available with Enlarge/Reduce.

Making N in 1 copies or a poster (page layout) 12

You can reduce the number of pages for copies by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, which lets you save paper.

You can also make a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.

Important 12

a Make sure you are in Copy mode

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press N in 1. e Press a or b to select 2in1(P),

2in1(L), 4in1(P), 4in1(L), Poster (3 x 3) or Off (1 in 1).

Press OK.

f Press Start to scan the page.

If you are making a poster or placed the document in the ADF, the machine scans the pages and starts printing.

If you are using the scanner glass:

g After the machine scans the page,

press 1 to scan the next page.

Flatbed Copy: Next Page?

a 1.Yes b 2.No

Select

ab & OK

h Place the next page on the scanner

glass. Press OK. Repeat g and h for each page of the layout.

i After all the pages have been scanned,

press 2 in g to finish.

 Please make sure the paper size is set to

Letter, A4, Legal or Folio.

 (P) means Portrait and (L) means

Landscape.

 You can not use the Enlarge/Reduce

setting with the N in 1 and poster features.

 You can only make one poster copy at a

time.

Chapter 12

If you are copying from the ADF: 12

Insert your document face up in the direction shown below:

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

 Poster (3x3)

You can make a poster size copy of a photograph.

If you are copying from the scanner glass: 12

Insert your document face down in the direction shown below:

 2 in 1 (P)

 2 in 1 (L)

Making copies

Duplex (2-sided) copying (MFC-8860DN and MFC-8870DW only) 12

If you want to use the duplex copy feature, load your document in the ADF.

Duplex Copy 12

 1 sided i 2 sided

Portrait

Landscape

 2 sided i 2 sided

Portrait

Landscape

 2 sided i 1 sided

Portrait

a Make sure you are in Copy mode

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Duplex and a or b to select

1sided i 2sided, 2sided i 2sided or 2sided i 1sided.

Duplex

a1sided i 2sided

2sided

b2sided i 1sided

Select

i 2sided

ab & OK

Press OK.

e Press Start to scan the document.

Note

Duplex copy using a 2-sided legal size document is not available from the ADF.

If you are using the scanner glass:

f After the machine scans the page,

press 1 to scan the next page.

Flatbed Copy: Next Page?

a 1.Yes b 2.No

Select

ab & OK

g Place the next page on the scanner

glass. Press OK. Repeat f and g for each page of the layout.

h After all the pages have been scanned,

press 2 in f to finish.

Landscape

Chapter 12

Advanced Duplex Copy 12

 Advanced 2 sided i 1 sided

Portrait

Landscape

 Advanced 1 sided i 2 sided

Portrait

Landscape

e Press a or b to select

2sided i 1sided or 1sided i 2sided. Press OK.

Duplex Advanced

a2sided i 1sided b1sided i 2sided

Select

ab & OK

f Press Start to scan the document.

Note

Duplex copy using a 2-sided legal size document is not available from the ADF.

If you are using the scanner glass:

g After the machine scans the page,

press 1 to scan the next page.

Flatbed Copy: Next Page?

a 1.Yes b 2.No

Select

ab & OK

h Place the next page on the scanner

glass. Press OK. Repeat g and h for each page of the layout.

i After all the pages have been scanned,

press 2 in g to finish.

a Make sure you are in Copy mode

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Duplex and a or b to select

Advanced.

Duplex

a1sided i 2sided

2sided

b2sided i 1sided

Select ab & OK

Press OK.

i 2sided

Making copies

Sorting copies using the ADF12

You can sort multiple copies. Pages will be stacked in the order 1 2 3, 1 2 3, 1 2 3, and so on.

a Make sure you are in Copy mode

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Sort. e Press Start.

Adjusting contrast 12

Contrast 12

Adjust the contrast to help an image look sharper and more vivid.

To temporarily change the contrast setting, follow the steps below:

a Make sure you are in Copy mode

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d (MFC-8460N and MFC-8660DN)

Press Contrast. (MFC-8860DN and MFC-8870DW) Press Contrast/Quality. Press a or b to choose Contrast. Press OK.

Contrast:-nnonn+c Quality :Auto Enlg/Red:100% Tray :MP>T1 Select

dc & OK

e Press d or c to increase or decrease

the contrast. Press OK.

f Press Start.

To change the default setting follow the steps below:

a Press Menu, 3, 3.

33.Contrast

Select dc & OK

nnonn+

b Press d or c to change the contrast.

Press OK.

c Press Stop/Exit.

Chapter 12

Tray Select 12

You can change the tray use only for the next copy.

a Make sure you are in Copy mode

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Tray Select.

Contrast:-nnonn+ Quality :Auto Enlg/Red:100% Tray :MP>T1 c Select

dc & OK

e Press d or c to select the tray usage.

Press OK.

f Press Start.

Press Tray Select MP>T1 or M>T1>T2

T1>MP or T1>T2>M #1(XXX)* #2(XXX)* MP(XXX)*

* XXX is the paper size you set in Menu, 1, 3.

Note

• T2 or #2 appears only if the optional paper tray is installed.

Out of Memory message 12

If the memory becomes full while you are making copies, the LCD message will guide you through the next step.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Start to copy the pages scanned so far, or to press Stop/Exit to cancel the operation.

To gain extra memory, choose one of the solutions below:

 Print the faxes that are in the memory.

(See Printing a fax from the memory on page 45.)

 You can turn off Fax Storage.

(See Turning off Remote Fax Options on page 65.)

 Add an optional memory

(See Memory Board on page 98.)

Note

When you get an Out of Memory message, you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100%.

• To change the Tray Select setting, see Tray use in Copy mode on page 19.

Section IV

Software IV

Software and Network features 84

Software and Network features 13

The User’s Guide on the CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, Printing and Scanning).

 Printing

(For Windows Software User’s Guide on the CD-ROM.)

(For Macintosh Software User’s Guide on the CD-ROM.)

 Scanning

(For Windows Software User’s Guide on the CD-ROM.)

(For Macintosh Software User’s Guide on the CD-ROM.)

 ControlCenter2

(For Windows Software User’s Guide on the CD-ROM.)

(For Macintosh Software User’s Guide on the CD-ROM.)

 Remote Setup

(For Windows Software User’s Guide on the CD-ROM.)

(For Macintosh Software User’s Guide on the CD-ROM.)

, see Chapter 1 in the

, see Chapter 7 in the

, see Chapter 2 in the

, see Chapter 8 in the

, see Chapter 3 in the

, see Chapter 9 in the

, see Chapter 5 in the

, see Chapter 11 in the

 Network Faxing

(See the Chapter 6 in the Software User’s Guide on the CD-ROM.)

 Network Printing

(See the Network User’s Guide on the CD-ROM.)

 Network Scanning

(For Windows Software User’s Guide on the CD-ROM.)

(For Macintosh Software User’s Guide on the CD-ROM.)

 Wireless Network Users (MFC-8870DW

only) (For details on connecting your machine

to a wireless Network, see the Quick

Setup Guide and Network User's Guide on the CD-ROM.)

, see Chapter 4 in the

, see Chapter 10 in the

Note

See Accessing the complete User’s Guide on page 2.

 Brother PC-FAX

(For Windows Software User’s Guide on the CD-ROM.)

(For Macintosh Software User’s Guide on the CD-ROM.)

 LDAP

(See the Network User’s Guide on the CD-ROM.)

, see Chapter 6 in the

, see Chapter 7 in the

Section V

Appendixes V

Safety and Legal 86 Options 97 Troubleshooting and routine maintenance 100 Menu and Features 136 Specifications 155 Glossary 167

Safety and Legal A

Choosing a location A

Place your machine on a flat, stable surface that is free of vibration and shocks. Put the machine near a telephone wall jack and a standard, grounded AC power outlet. Choose a location where the temperature remains between 50° F and 90.5° F (10° C and 32.5° C) and the humidity is between 20% to 80% (without condensation).

CAUTION

Avoid placing your machine in a high-traffic area.

Do not place the machine near heaters, air conditioners, refrigerators, water, chemicals or devices that contain magnets or generate magnetic fields.

Do not expose the machine to direct sunlight, excessive heat, open flames, salty or corrosive gasses, moisture, or dust.

Do not connect your machine to an AC power outlet controlled by wall switches or automatic timers.

Disruption of power can wipe out information in the machine’s memory.

Do not connect your machine to an AC power outlet on the same circuit as large appliances or other equipment that might disrupt the power supply.

Avoid interference sources, such as speakers or the base units of cordless phones.

Do not put objects on top of the machine.

DO NOT use flammable substances near the machine. Doing this might cause a fire or electrical shock.

Brother MFC-8660DN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Brother numbers

Register your product

FAQs (frequently asked questions)

For Customer Service

Brother fax back system (USA only)

Ordering accessories and supplies

Compilation and Publication Notice

Table of Contents

General information 1

Using the documentation 1

Symbols and conventions used in the documentation 1

Accessing the complete User’s Guide 1

Viewing documentation 1

Viewing documentation (Windows®) 1

Software User's Guide: 1

PaperPort® User's Guide: 1

How to find Internet FAX instructions (MFC-8860DN and MFC-8870DW only)1

How to find Scanning instructions 1

Viewing Documentation (Macintosh®) 1

Software User's Guide: 1

Presto!® PageManager® User's Guide:1

How to find Internet FAX instructions (MFC-8860DN and MFC-8870DW only)1

How to find Scanning instructions 1

Control panel overview 1

Status LED indications 1

Loading documents and paper 2

Loading documents 2

Using the ADF 2

Using the scanner glass 2

Acceptable paper and other media 2

Recommended media 2

Handling and using media 2

Paper capacity of the paper tray 2

Loading paper and other media 2

Loading paper 2

Loading envelopes and other media 2

Loading Envelopes 2

Printable Area 2

Printable Area for copies 2

Printable Area when printing from a computer 2

General setup 3

Mode timer 3

Paper settings 3

Paper Type 3

Paper Size 3

Tray use in Copy mode 3

Tray use in Fax mode 3

Tray use in Print mode 3

Volume Settings 3

Ring volume 3

Speaker volume 3

Beeper volume 3

Automatic daylight savings time 3

Ecology features 3

Toner save 3

Sleep time 3

Turning off the scanner lamp 3

LCD Contrast 3

Security features 4

Security 4

Setting Lock 4

Setting up the password 4

Changing your password 4

Turning Setting Lock on/off 4

Turning Setting Lock on 4

Turning Setting Lock off 4

Secure Function Lock 4

Setting the password for the administrator 4

Setting up the Public user 4

Setting up restricted users 4

Turning Secure Function Lock on/off 4

Turning Secure Function Lock on 4

Turning Secure Function Lock off 4

Switching Users 4

Sending a fax 5

Entering fax mode 5