1
In this package
Getting Started
This chapter explains how to install and set up the Newton Press software. It
also provides instructions for connecting your computer and Newton personal
digital assistant (PDA) and trying out the Newton Press application.
Check the contents of your Newton Press package. You’ll find:
Newton Press manual Installation disks
1
System requirements
To install the Newton Press application and use it with a Newton PDA,
you need
m a Macintosh computer or a compatible computer using the Macintosh OS
m system software version 7.0 or a later version
m at least 1.5 megabytes (MB) of free random-access memory (RAM) (2 MB
recommended)
m 3 MB of space available on your hard disk (during installation the program
tells you if you need more space)
m a modem or printer port available on your computer, or an AppleTalk
connection to which you can connect a Newton PDA
m a serial cable or LocalTalk connector
m a Newton PDA
Connecting your Newton PDA to your computer
Before you can transfer information between your computer and a Newton
PDA, you need to connect the two machines.
2
Chapter 1
You can connect a Newton PDA directly to your computer using the serial
cable. If you are connecting your Newton PDA directly to your computer, see
“Connecting a Newton PDA Directly to Your Computer,” in the next section
for instructions.
You can also connect a Newton PDA to an AppleTalk network to transfer
information. If you are connecting your Newton PDA to an AppleTalk
network, see “Connecting a Newton PDA Over an AppleTalk Network” later
in this chapter for instructions.
IMPORTANT
You can use the Newton Press application to create and format
books on your Macintosh without connecting a Newton PDA to your
computer or network. To install a book package on a Newton PDA, however,
you must connect it. To complete the installation procedure given here and to
test whether Newton Press is installed correctly, be sure to follow the
connection instructions given next.
Connecting a Newton PDA directly to your computer
Follow the instructions below to connect your Newton PDA directly to your
computer’s modem or printer port.
To connect your Newton PDA directly to your Macintosh computer, you need
a Macintosh serial cable (with mini-DIN-8 connectors on both ends). You can
purchase this cable from an authorized Apple dealer.
To connect your Newton PDA and your computer by cable:
1 Turn off your computer and Newton PDA.
2Connect one end of the cable to the modem or printer port and plug the other end of the
cable into the Newton PDA’s communication port.
Connect to an Apple
MessagePad or other
Newton PDA.
[W
If you use the printer port,
go to the Chooser and
make sure AppleTalk
is inactive.
That’s it! You’ve linked a Newton PDA to your Macintosh computer. You can
go on to “Installing Newton Press,” later in this chapter.
Getting Started
3
Connecting a Newton PDA over an AppleTalk network
Follow the instructions below to connect your Newton PDA to an AppleTalk
network.
If your computer is connected to an AppleTalk network, you can connect the
Newton PDA to the network, too. To connect the device, you must have a
LocalTalk or other type of AppleTalk connection kit, available from an
Apple-authorized dealer.
Be sure to purchase the same type of LocalTalk connector box and cable that
your network uses. Some LocalTalk connector boxes require RJ-11 cables, like
those used to connect telephones to wall jacks. Other AppleTalk networks use
LocalTalk connector boxes that require cables with DIN-8 connectors.
LocalTalk connector box
4
Chapter 1
LocalTalk cable
To connect your Newton PDA to an AppleTalk network:
1 Turn off your computer and Newton PDA.
2Follow the instructions that came with your connection kit to connect the LocalTalk
cable to the computer.
3Plug the AppleTalk cable into the communication port of your Newton PDA.
4Turn on your computer and choose the Chooser from the Apple (
K
) menu.
5Make sure AppleTalk is active.
If not, click the AppleTalk Active button. If instructions appear on screen,
follow them.
That’s it! You’ve linked a Newton PDA to your Macintosh computer on a
AppleTalk network.
Installing Newton Press
Make sure
AppleTalk is active.
The Newton Press package comes with two disks that contain the Newton
Press software and a program called the Installer that copies the software onto
your hard disk. Follow the steps in this section to install the software.
The Installer program installs the application software and fonts you need.
For a list of the files that are installed with Newton Press, see the Readme file
installed with the Newton Press software.
IMPORTANT
To install the Newton Press software, your Macintosh must be
using system software version 7.0 or later. If your Macintosh has an earlier
version of the system software, see your Apple-authorized dealer for an
upgrade.
Before you begin: Lock the disk by turning it over and sliding the small square
plastic tab so you can see through the hole. (The disk may already be locked.)
Getting Started
5
These instructions tell you how to restart your computer with the extensions
turned off (which prevents incompatible software from interfering with the
installation) and how to use the Installer program.
1 Quit any application programs that are open.
2While holding down the Shift key on the keyboard, choose Restart from the Special
menu. Don’t release the Shift key until you see the “Extensions Off” message on your
screen, or until your normal desktop appears.
3 Insert the
Install 1
disk for Newton Press into a floppy disk drive.
The disk’s icon appears on the desktop.
4Double-click the disk icon to open it.
5Double-click the Installer icon to start the Installer program.
IMPORTANT
The Installer checks whether you have the correct system
software and enough free space on your hard disk for installation. If not, it
displays a message telling you what you need. You won’t be able to install the
software until you correct the problem. If it says you don’t have the correct
system software, you can purchase a new version from your Apple-authorized
dealer.
6After you read the information on the screen, click Continue.
The Install dialog box appears.
7Make sure that the disk named in the Destination Disk box is the one on which you want
to install the software. If not, click Switch Disk until the correct disk name appears.
6
Chapter 1
8 Click the Install button.
The Installer takes a few moments to calculate what needs to be done and
then begins to copy files.
9When you see a message reporting that installation was successful, click Restart.
Congratulations! You’ve installed the Newton Press application software.
Installation troubleshooting
If the Installer can’t complete the installation, you’ll see a message. Here are
some ways to fix some common problems.
m Make sure that you have the correct hardware or system software. (If you
don’t, the Installer tells you what you’re missing.)
m Make sure you turn off your software extensions as described in the
previous section.
m Make sure you have enough free disk space on your hard disk. If necessary,
drag old files you no longer need into the Trash and empty the Trash to
make more room. The Newton Press application requires 3 MB of free
hard disk space.
Starting Newton Press
Now that you’ve installed the computer software, you must set your computer
software and the Newton PDA to communicate.
Getting your computer ready
After connecting your computer and Newton PDA, you next must open the
application program and indicate the type of connection that you have used.
You don’t need to specify the connection type again unless you change to a
different type of connection later.
Getting Started
7
To set the Newton Press connection preferences:
1Double-click the Newton Press icon to open the application.
The Newton Press window appears.
2Choose Preferences from the Edit menu.
The Preferences dialog box appears.
8
Chapter 1
3 In the Installing section, click the Connect via Network or Connect via Serial button,
according to the type of cable connection that you’ve used.
If you have a direct connection to the computer, click Connect via Serial and
then choose the type of port that the cable is connected to by choosing
Modem or Printer from the Port pop-up menu. If you are using LocalTalk
cables and connection, click the “Connect via Network” option.
(If you are connecting with a serial cable to a PowerBook, you may see only
one combined option of “Printer/Modem” in the Port pop-up menu.)
4 Click OK.
You’ve now set up the Newton Press application to communicate over your
cable connection.
Next, let’s start creating a book by adding some text to the empty document.
Creating a book
1Click the Add button in the Newton Press window.
The Add dialog box appears.
2Select the Annual Report file in the Samples folder and click Add.
Getting Started
9
Newton Press adds the Annual Report file to the book, formatting it for
display on a Newton PDA screen.
3 Inspect the newly added text by clicking the Up and Down arrows on the Newton Press
window to move from page to page.
You can browse the information that you’ve added to this book.
10
The information that appears on the screen, however, is not yet a Newton
package that can be installed on a Newton PDA. Now you’ll save the book as
a package and then install it on your Newton PDA.
4Click the Create button.
Chapter 1
The Create dialog box appears.
5Type a new name for the package, or use the one that already appears in the “Save Book
Package as” box, and click Save.
Newton Press saves the Newton book as a package in the Newton Press
folder. It also automatically prepares to install the package on your Newton
PDA. (You can turn this automatic installation feature off, if you wish. See
Chapter 7, “Setting Preferences” for more information.)
You’re now ready to set up the Newton PDA to communicate with the
computer.
Getting your Newton PDA ready
To get your Newton PDA ready to receive a new package, you must specify
the type of connection you’ve made between the device and your computer.
To set up and open a connection on the Newton PDA:
1 Turn on the Newton PDA.
2Tap the Extras drawer ´.
Getting Started
11
3 In the Extras Drawer, tap Connection k.
You may have to set your Newton PDA to show all icons to see the
Connection icon.
A slip appears. This slip shows the type of connection currently set for your
Newton PDA.
Shows the connection set for your Newton PDA.
Tap to select another
connection type, if necessary.
Note: If your Newton PDA uses a version of the Newton operating system
earlier than version 2.0, the slip may appear slightly different.
4If the type of connection that appears in the slip is not correct, tap “Connect via” to
change the connection. If it is correct, skip to step 8.
A list of connections appears.
12
5Choose either Serial or AppleTalk.
m If you choose Serial, your connection setup is complete. Skip to step 8.
m If you choose AppleTalk, tap “Connect to.”
A pop-up menu appears.
Chapter 1
6Choose “Other computer” to see a list of computers on the network.
A slip appears listing computers.
If you see the Macintosh
computer you want,
tap its name.
Tap here to change zones and see
other Macintosh computers.
Note: Instead of choosing “Other computer,” you can choose “Other
worksite” and create a worksite slip. See the handbook that came with your
Newton PDA for more information on creating a worksite slip.
7 Select a computer from the list and tap Xto close the slip.
Note: If your Newton PDA uses a version of the Newton operating system
earlier than version 2.0, select the computer and tap Use Macintosh.
m If you don’t see the computer you want, and your network has zones, tap
Change Zone.
Tap the zone you
want to use.
A slip appears.
To see more zones, tap the arrows.
Tap the Macintosh computer you want.
Select the zone and Macintosh you want to use and tap X.
Getting Started
13
8 Tap Connect.
Your computer and Newton PDA establish a connection, and Newton Press
installs the new Newton Book package in the Extras Drawer.
Locating the new book
Let’s check to see that your Newton book was installed on your Newton PDA.
1 On the Newton PDA, open the Extras Drawer.
A new book with the title you gave it appears in the Extras Drawer. If the new
book does not appear in the Extra Drawer, see the next section, “Problems,”
for more information.
2Tap the book icon to open it.
Congratulations! You’ve created and installed your first book on a Newton
PDA.
For more information about how to review the book, see Chapter 8, “Viewing
Your Book on a Newton PDA.”
Problems?
14
If the new book didn’t transfer to your Newton, make sure that:
m the connections between your Newton PDA and the computer are properly
attached.
m you installed the software and set up the computer and Newton PDA
correctly, as described earlier in this chapter.
m you have specified the correct port or network connection in the
Preferences dialog box in the Newton Press application on your computer,
as explained in “Getting Your Computer Ready.”
m you have made AppleTalk inactive in the Chooser if you have a serial
connection to your Printer port.
m you have opened a connection using the Newton PDA, as explained in
“Getting Your Newton PDA Ready.”
Review the Readme file for important late-breaking information about
Newton Press.
Chapter 1
If problems persist, see Chapter 9, “Troubleshooting,” for solutions to
common problems encountered when installing software or installing books
on a Newton PDA.
Quitting Newton Press
When you no longer want to use Newton Press, you can close it and unplug
the Newton PDA from its connection to the computer or network.
To quit the Newton Press application:
m
On your computer, choose Quit from the File menu to close the Newton Press
application.
If you have a book open that you haven’t saved, you see a message asking if
you want to save your work. Click Save to save your work, or Don’t Save to
discard the currently open book.
To unplug the Newton PDA:
1 Turn off the computer.
2 Turn off the Newton PDA and unplug the end of the cable connected to the device.
You can also unplug the cable from the computer, if you want, or leave it
plugged in. If your Newton PDA is connected to a network via a connector
box and cable, disconnect the cable connected to the Newton, but leave the
connector box connected to the network.
Getting Started
15
2
Creating a Book
Newton Press provides fast and flexible ways of creating Newton books. With
the Newton Press application you can
m Create books automatically by dragging and dropping documents onto
the Newton Press icon and have them automatically installed onto a
Newton PDA
m Create an empty book file to start a new book
m Move from page to page through a book or jump to a specific page
m Edit a book and copy and paste text and graphics
m Add documents from your computer applications to a book
m Add graphics, including charts, clip art, company logos, and more, to
a book
m Record information about a book, including a title, author, and unique
ID number or ISBN number
m Save and open your work in progress
For information about formatting books, see Chapter 3, “Formatting Your
Newton Book.”
17
Dragging and dropping a book onto a Newton PDA
Once your computer and Newton PDA are connected, you can quickly move
information from your computer to your Newton PDA. Drag a document onto
the Newton Press application icon. The application automatically creates a
fully formatted book. After creating the book, the application installs it as a
package on the Newton PDA.
IMPORTANT
You must have the “Install book after creating” option selected in
the Preferences window to create books by dragging and dropping. For more
information, see Chapter 7, “Setting Preferences.”
To drag and drop a document onto a Newton PDA:
1Connect the Newton PDA to the Macintosh computer.
2 On your computer, drag a document onto the Newton Press icon.
The Newton Press application opens, adds the document to a book, and
prepares to install the book. A message appears telling you to establish a
connection using your Newton PDA.
3 On your Newton PDA, set up the connection by opening the Extras Drawer and tapping
Connection.
4Specify the type of connection used by the Newton PDA and tap Connect.
The Newton PDA and computer establish a connection and you see a
progress message as the book package is transferred to the Newton PDA.
You can also select several documents on the desktop and drag them onto the
application all at once. Newton Press adds the documents to the book in the
order in which they are displayed in the window. For example, if your
documents are displayed in order by date, Newton Press adds the document
by order of date.
18
Chapter 2
Creating a new book
In addition to dragging and dropping information onto the application, you
can create a new book by opening the Newton Press application. When the
application opens, it creates a new empty document.
If Newton Press is already open, and you have a Newton book open, you save
and close the current book, and then open a new one.
To create a new empty book when Newton Press has a document open:
1Close the currently open document by clicking the close box.
If you haven’t saved your changes, Newton Press asks if you want to save your
work. Click Save to save the currently open document.
2Choose New from the File menu.
The new book appears in an untitled empty window.
You can type or add
text into your book
and it appears here.
Click here to move
from page to page.
Click here to add
a document to
your book.
Click here to see the table of
contents for a book.
Click here to create the final
package that will be installed
on the Newton PDA.
Text you type appears at the insertion point. Text is automatically formatted
to fit the size of a Newton PDA screen, providing an accurate picture of how
your book will look.
Creating a Book
19
You can select and edit text using standard Macintosh editing procedures. You
can select an entire document and change its font characteristics and text
alignment by choosing the Select All command in the Edit menu. You can
cut, copy, and paste text and graphics and choose font characteristics,
alignment, and other formatting options. For more information about
formatting your document, see Chapter 3, “Formatting Your Newton Book.”
To edit text:
m Select the text you want to change and type or choose commands from the
menus to change it.
Navigating in your document
As you create a document, the application automatically divides it into pages
that fit within a Newton PDA’s screen. You can move from page to page or
jump directly to the page you want.
20
Click these arrows to
move forward or
backward page by page.
To move from page to page:
m Click the down or up arrow to move to the next or previous page.
Chapter 2
To move to a specific page:
1Choose Go To Page from the Book menu.
The Go to Page dialog box appears.
2 Type a page number and click Go To.
By the way: If you have an extended keyboard, you can also jump directly
to the beginning of a document by pressing Home and to the end by
pressing End.
If you have created a table of contents, you can also use it to go to specific
pages. For more information about creating and using a table of contents, see
Chapter 4, “Creating a Table of Contents.”
Copying and pasting
You can copy text and graphics from other documents on your computer and
paste them into a book. Before pasting, click in the book to place the insertion
point where you want the copy to appear. For more information about placing
graphics in your book, see “Bringing Graphics into a Book” later in this
chapter. For information about adding text, see the next section, “Bringing
Documents into a Book.”
Bringing documents into a book
After opening a book window, you can build books quickly by adding
documents created with other applications. If you have documents such as
sales forms, price tables, or product listings created on your computer, you
can add them to a book without re-entering information. The added
document is automatically reformatted by the Newton Press application,
preserving as much of the original format characteristics as possible.
IMPORTANT
will require many formatting changes—for example, many changes of fonts
or adjustments to tables—you may find it easiest to use the formatting
features of the original application to change the document before adding it to
your Newton Press book.
If you are going to add a document to a Newton Press book that
Creating a Book
21
The Newton Press application can bring in files created by many commonly
used Macintosh applications. For more information about the kinds of
documents you can add, see the Readme file installed with the Newton Press
software.
Adding a new document
Before you add a document, make sure that the text and any graphics within
the document can be added successfully. Newton Press can add many types of
documents that incorporate text and graphics. However, certain applications
create text or graphics that the Newton Press application can’t add. For
example, if a word-processing document contains tables of information
formatted in cells, the Newton Press application can’t interpret this type of
table. You must convert such tables to text separated by tab stops and the
application can then add the tables to a book. If a word-processing document
has footnotes, Newton Press will not add them.
Newton Press can add several types of graphics. (For a list of the graphic
formats that Newton Press can import, see the Readme file installed with the
Newton Press software.) If a document contains graphics in a special format
that Newton Press can’t import, you should eliminate them from the
document you want to add. For more information about adding graphics, see
“Bringing Graphics into a Book” later in this chapter.
22
When you add a file, the Newton Press application automatically checks the
text to see what fonts are used. If the application detects fonts that aren’t
available on a Newton PDA, the application allows you to choose suitable
fonts to be substituted. For more information about font substitution, see
“Using Fonts” in Chapter 3.
A document is always added to the end of the book. You can select and move
the added information to a different position if you want.
Chapter 2
To add a document to a book:
1With a book open in the Newton Press application, click the Add button or choose Add
from the File menu.
The Add dialog box appears.
2Select the name of the document you want to add and click Add.
The Newton Press application begins to add the document to your book. If
the application finds fonts that are not available on a Newton PDA, a dialog
box appears asking you to select a Newton PDA font to substitute.
Click the button for Espy Sans, Geneva, or New York and click OK. If the
dialog box appears again, asking you to substitute another font, repeat the
procedure. For more information about font substitution, see Chapter 3,
“Formatting Your Newton Book.”
The added document appears in the Newton Press application window.
Creating a Book
23
Note: When you add a file, the name of the file is also added to the table of
contents. If you don’t want the file name added to the table of contents, you
can turn this option off. For more information, see Chapter 7, “Setting
Preferences,” and Chapter 4, “Creating a Table of Contents.”
Dragging and dropping a document for editing
To add a document to a book quickly, you can drag a document icon into the
open Newton Press window. Newton Press automatically adds the document,
formatting it for display on a Newton PDA.
24
To quickly add a document to a Newton Press book that you are working on:
m Drag a document into the Newton Press window.
If the font substitution dialog box appears, select the font you want and
click OK.
Chapter 2
Adding multiple documents to a book file
You can add multiple documents to a book. Each time you add a document,
the Newton Press application adds the new document to the end of the book.
As you add documents, remember to save your work in progress periodically.
Should a power outage or other problem arise, you can open your last version
of the book without losing your work. For information about saving your
work in progress, see “Saving and Opening Your Work in Progress” later in
this chapter.
Bringing graphics into a book
You can place graphics in a book to illustrate concepts, provide charts,
include a company logo, spur visual interest in your document with clip art,
and more.
Creating a Book
25
Your graphics must be in a file format that Newton Press can use. Newton
Press can open PICT files and bitmapped files, that is, graphics created as
dots or pixels with an application program such as MacPaint II. It can also
open several other file formats. For a list of available translators, see the
Readme file installed with the Newton Press software.
This is a clip art image.
You can use clip art in your books.
26
Before inserting a graphic into a book, you can use the application the
graphic was created in to resize or scale the graphic to fit within the
dimensions of the Newton Press window. You can also place images that are
larger than the screen in a book, and the reader on the Newton PDA can
scroll to see the entire image.
You can add documents that have graphics in them and the graphics will
appear in the book correctly if a file translator is available for the graphics
file format. If no file translator is available, you should delete the graphics
from the document or convert them to PICT or bitmapped images, or another
file format that Newton Press uses.
Chapter 2
Tip: Many graphics applications allow you to save images as PICT files.
You can also convert some graphics to PICT or bitmapped images by
producing screen captures of an image while it is on your Macintosh
screen. Press x-Shift-3 on your Macintosh to capture an image of your
entire screen. You can then open this image in a paint application and select
and resize the graphic. You can also create screen captures using special
screen capture applications.
You can copy an image from your document, graphics application, or the
Scrapbook and paste the image directly into the Newton Press book. You can
also add them to a book by choosing the Add command in the File menu.
To copy and paste a graphic in a book:
1Select the graphic image in a document or the Scrapbook.
2Choose Copy from the Edit menu.
3 Open the book and click the page where the image should appear.
4Choose Paste from the Edit menu.
To add a graphic to a book:
1Click the Add button or choose Add from the File menu.
The Add dialog box appears.
2Select the name of the image you want to import and click Add.
The graphic is added to the end of the current book.
Creating a Book
27
Naming and identifying a book
You can record information about your book, such as a title, the name of the
package, the author of the book, and other information. You can also select
the look of the icon that represents the book on a Newton PDA.
To name the book and pick an icon, click Title in the Newton Press window
or choose Title from the Book menu. The Title dialog box appears.
Choose an icon from the pop-up menu at the top of the dialog box. (Choosing
an icon only changes the look of the icon; it does not change the content or
file format of the book.) Type a name for the book in the Title box. The title
is the name that will appear for the book in the Extras Drawer on the
Newton PDA.
28
Chapter 2
You can also enter additional information about a book when you click More
Choices. The Title dialog box expands and you can type a long name, an ID,
ISBN, or other identifying number, the name of the author, copyright
information, and the date.
Note: Be sure to give your books a unique title and long name. You cannot
install a Newton book package on your Newton PDA if a package with the
same title and long name already resides on the Newton PDA.
To specify the book title and other identifying information:
1Click Title in the Newton Press window or choose Title from the Book menu.
2Type a book name and choose an icon.
3Click More Choices when you want to enter additional information about the book and
add your information.
4 Click OK.
Creating a Book
29
Saving and opening your work in progress
As you work on your book, it’s a good idea to save your work as you go.
Saving your work in progress creates a file that you can open later and change
with the Newton Press application. Saving your work this way ensures that
you have a backup copy of your book should you need one. This work file is
not a package that can be downloaded to a Newton PDA for viewing. It is a
file you can open and continue working on until your book is completed.
Once the book is finalized, you then save it as a book package that can be
installed on a Newton PDA.
Saving your work in progress
To save your work in progress:
1Choose Save from the File menu.
If you have previously saved the document, Newton Press saves the latest
version for you, and you can continue working.
If this is the first time that you are saving the document, the Save dialog
box appears.
2Type a name for your work file in the Save Newton Press document box.
30
3Choose a location for your file on your hard disk or in a folder, if you want.
4Click Save.
Chapter 2
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