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The Xerox DocuPrint

N3225 and N4025

Network Laser Printers

User Guide

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Printed in the United States of America.

XEROX® and all Xerox product names and product numbers mentioned in this publication are registered trademarks of the Xerox Corporation. Other company trademarks are also acknowledged. PCL is a trademark of the Hewlett-Packard Company. MS, MS-DOS, Windows NT, Microsoft LAN Manager, Windows 95 and Windows 98 are trademarks of Microsoft Corporation. Adobe® and PostScript® are trademarks of Adobe Systems Incorporated. TrueType is a trademark of Apple Computer, Inc. OS/2 is a trademark of International Business Machines. Sun and Solaris are trademarks of Sun Corporation.

This printer contains emulations of Hewlett-Packard PCL 5e and PCL 6 command languages (recognizes HP PCL 5e and PCL 6 commands) and processes these commands in a manner compatible with Hewlett Packard LaserJet printer products.

This product includes an implementation of LZW licensed under U.S. Patent 4.558.302.

Changes are periodically made to this document. Technical updates will be included in subsequent editions.

Copyright ©2000, Xerox Corporation. All Rights Reserved.

Contents

Safety Notes ................................................................

1

Note, Caution and Warning Symbols ......................................

2

Electrical Safety ......................................................................

3

Maintenance Safety................................................................

4

Operational Safety .................................................................

5

Chapter 1 Getting to Know Your Printer ..................................

1-1

Introduction ........................................................................

1-3

Printer Features ...................................................................

1-4

Paper Handling ................................................................

1-4

Automatic Tray Sequencing ..............................................

1-6

Connectivity .....................................................................

1-7

Page Description Languages.............................................

1-8

Edge to Edge Printing .......................................................

1-8

Automatic Language Sensing and Switching .....................

1-8

Resolution ........................................................................

1-9

Fonts................................................................................

1-9

Automatic Font/Macro Saving ..........................................

1-9

Print Speed ....................................................................

1-10

 

User Guide

Memory Expansion.........................................................

1-10

Hard Disk Drive Option ..................................................

1-11

Secure Printing ...............................................................

1-11

Proof Printing .................................................................

1-11

Send Once, RIP Once, Print Many...................................

1-12

Power Saver ...................................................................

1-13

Printer Generated Reports...............................................

1-14

Printer Components...........................................................

1-15

Printing a Configuration Sheet ...........................................

1-18

Printer Documentation ......................................................

1-19

Printed Documentation ..................................................

1-19

Product CD ....................................................................

1-20

Printer Management Software CD ..................................

1-20

Chapter 2 Loading Print Media ...............................................

2-1

Selecting Print Media...........................................................

2-2

Storing Paper ......................................................................

2-7

Loading Paper .....................................................................

2-8

Trays 1, 2, and 3 (if installed) ..........................................

2-9

Trays 4 and 5 in the 2,500 Sheet Feeder ........................

2-14

50 Sheet Bypass Feeder ..................................................

2-17

100 Envelope Feeder ......................................................

2-23

Automatic Tray Switching..................................................

2-24

Paper Size/Type Mismatch .............................................

2-25

Duplex (Two-Sided) Printing ..............................................

2-26

Chapter 3 Printing ...................................................................

3-1

Introduction ........................................................................

3-2

Using the Printer Drivers ......................................................

3-3

Installing the Printer Drivers .............................................

3-4

Configuring the Printer Drivers..........................................

3-4

Using the Driver’s Features ...............................................

3-5

Using the Control Panel .......................................................

3-9

User Guide

The Display....................................................................

3-10

The Indicator Lights........................................................

3-11

The Keys ........................................................................

3-12

Menu Options ................................................................

3-14

Printing a Password Job..................................................

3-28

Deleting a Password Job .................................................

3-29

Generating a Printer Report ............................................

3-30

Using the 10-bin Mailbox/Collator..................................

3-31

Duplex Printing ..............................................................

3-32

Using the Finisher ..............................................................

3-34

Features .........................................................................

3-34

Bin Capacity...................................................................

3-37

Stapling Positions ...........................................................

3-38

Paper Output Exception Conditions.................................

3-43

Chapter 4 Maintaining the Printer ...........................................

4-1

Regular Printer Maintenance................................................

4-2

Cleaning the Printer .........................................................

4-2

Replacing the Laser Print Cartridge ......................................

4-3

Standard Configuration....................................................

4-4

Duplex Configuration .......................................................

4-7

Replacing the Maintenance Kit...........................................

4-10

Adding Staples to the Finisher ............................................

4-11

Chapter 5 Troubleshooting ......................................................

5-1

Before You Begin Troubleshooting ........................................

5-3

Hardware.........................................................................

5-4

Software ..........................................................................

5-4

Trays and Covers..............................................................

5-4

Consumables ...................................................................

5-4

Error Messages ....................................................................

5-5

Paper Jams ..........................................................................

5-6

What Causes a Paper Jam?...............................................

5-6

User Guide

Clearing Paper Jams .........................................................

5-6

Clearing Area A (Without Duplex Module) ......................

5-14

Clearing Area A (With Duplex Module) ...........................

5-16

Clearing Area B ..............................................................

5-18

Clearing Area C..............................................................

5-18

Clearing Area D..............................................................

5-19

Clearing Area E ..............................................................

5-20

Clearing Area F...............................................................

5-20

Clearing Area G..............................................................

5-21

Clearing Area H..............................................................

5-21

Clearing Tray 5 ..............................................................

5-22

Clearing the Duplex Module ...........................................

5-24

Solving Printing Problems ..................................................

5-26

Solving Print Quality Problems ...........................................

5-30

Additional Sources of Troubleshooting Assistance ...............

5-38

Appendix A Printer Specifications ...............................................

A-1

Appendix B Notices and Certifications .......................................

B-1

FCC Notices...USA ...............................................................

B-2

Radio Frequency ...............................................................

B-2

Certifications...Canadian .....................................................

B-5

60 HZ, 115V....................................................................

B-5

European Markets ...............................................................

B-6

EN55022.........................................................................

B-7

Safety Extra Low Voltage Approval.......................................

B-8

User Guide

Safety Notes

The printer and its recommended consumable supplies have been designed and tested to meet strict safety requirements. Attention to the following notes will ensure the continued safe operation of your printer.

1

Note, Caution and Warning Symbols

Note, Caution and Warning

Symbols

Throughout this User Guide and the other printer guides, several symbols are used to emphasize useful, important and critical information. They are as follows:

This symbol indicates particularly useful or helpful information about your printer.

This symbol indicates a caution against performing any action that may damage your printer or degrade performance.

This symbol indicates a warning against performing any action that may lead to physical injury.

When these symbols are used within a step they are smaller, but equally important.

2 User Guide

Electrical Safety

Electrical Safety

Use the power cord supplied with your printer.

Do not place the printer where people may step on the power cord.

Do not place objects on the power cord.

Do not override or disable electrical or mechanical interlocks.

Do not block or cover slots and openings on the printer. Without adequate ventilation, the printer may overheat.

Do not push objects into slots and openings on the printer. Making contact with a voltage point or shorting out a part could result in fire or electrical shock.

If you notice unusual noises or odors, Power Off the printer immediately and disconnect the power cord from the electrical outlet. Call the manufacturer or your dealer to correct the problem.

If you notice that the power cord is damaged or that the printer may have been accidentally damaged, Power Off the printer immediately, disconnect the power cord, and call the manufacturer or your dealer.

3

Maintenance Safety

Maintenance Safety

Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer.

Do not use aerosol cleaners. The use of unapproved supplies can cause poor performance and could create a dangerous situation.

Do not let dust accumulate on the printer; use a slightly damp cloth to remove dust.

Use the supplies and cleaning materials only as directed in this manual. Keep all these materials out of the reach of children.

Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment. There are no parts that you can maintain or service behind these covers.

Follow the maintenance procedures provided in Chapter 4.

4 User Guide

Operational Safety

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines will help to ensure the continued safe operation of your printer.

Use the materials and supplies specifically designed for your printer. The use of unsuitable materials may result in poor performance and possibly a hazardous situation.

Follow all warnings and instructions marked on, or supplied with, the printer.

Place the printer in a dust free area where the temperature range is 41 to 95oF (5 to 35oC) and the relative humidity is 15 to 85%.

Choose a location for the printer with sufficient space around it for operation and maintenance.

Place the printer in an area where there is adequate space for ventilation and servicing. The recommended spacing is 10 in. (25cm) behind the printer, 10 in.

(25 cm) on either side of the printer, 24 in. (61 cm) in front of the printer and 30 in. (75 cm) above the printer.

Do not subject your printer to severe changes in temperature and/or humidity.

5

Operational Safety

Do not place the printer near a heat source or in direct sunlight.

Do not place the printer in line with the cold air flow from an air-conditioning system.

Place the printer on a level, solid surface with adequate strength for the weight of the machine. The weight of the printer without any packing materials is 99-105 lbs. (45-48 kg).

If you plan to move the printer, always make sure that the print cartridge carrier is in its rest position. To ensure this, Power Off your printer before you Power Off your computer.

Take care not to drop your printer.

Repack your printer in its original carton, whenever possible, to transport or ship it. Be sure to remove the toner cartridge before packing the printer.

Frequent operation of the Power switch is not recommended.

Do not Power Off the printer while printing.

Do not move the printer while printing.

6 User Guide

Getting to Know Your Printer

Introduction ......................................................................

1-3

Printer Features .................................................................

1-4

Paper Handling ..............................................................

1-4

Automatic Tray Sequencing ............................................

1-6

Connectivity ...................................................................

1-7

Page Description Languages ...........................................

1-8

Edge to Edge Printing .....................................................

1-8

Automatic Language Sensing and Switching ...................

1-8

Resolution ......................................................................

1-9

Fonts ..............................................................................

1-9

Automatic Font/Macro Saving ........................................

1-9

Print Speed ..................................................................

1-10

Memory Expansion .......................................................

1-10

Hard Disk Drive Option ................................................

1-11

Secure Printing .............................................................

1-11

Proof Printing ...............................................................

1-11

Send Once, RIP Once, Print Many .................................

1-12

Power Saver .................................................................

1-13

Chapter 1: Getting to Know Your Printer 1-1

Getting to Know Your Printer

Printer Generated Reports .............................................

1-14

Printer Components .........................................................

1-15

Printing a Configuration Sheet .........................................

1-18

Printer Documentation ....................................................

1-19

Printed Documentation ................................................

1-19

Product CD ..................................................................

1-20

Printer Management Software CD ................................

1-20

1-2 User Guide

Introduction

Introduction

In this chapter you will become familiar with the features of your printer and learn where to locate specific printer parts.

Before you use your printer, make sure that you perform all the steps outlined in the Quick Install Guide that came with the printer and install the necessary cables.

Your printer may have one or more optional features installed. First verify your exact equipment options before proceeding further. If you see features described in this section that are not available with the equipment you have, you can easily add them yourself. For more information, see the separate Supplies/Options Guide provided with your printer.

There are two different printer configurations:

The tabletop configuration.

The console configuration (sitting on top of the optional 2,500 Sheet Feeder).

Samples of each configuration are shown later in this chapter; however, the figures throughout this guide may show either configuration when illustrating a feature or procedure.

Chapter 1: Getting to Know Your Printer 1-3

Printer Features

Printer Features

 

Your printer has many special features that allow you to

 

achieve the results you need for your specific print job.

 

Features vary slightly according to the options you are

 

using and the memory installed in the printer. This

 

section will help you become familiar with your printer’s

 

features and capabilities.

Paper Handling

Your printer has several paper input source and paper

 

output options as described below. For a listing of

 

supported media types and sizes, refer to “Acceptable media

 

sizes and capacities for input trays” (page 2-4) and

 

“Acceptable media sizes and capacities for output bins”

 

(page 2-6).

 

Standard Input Sources

 

The printer comes with three standard input sources:

 

• Tray 1 (500 sheets)

 

• Tray 2 (500 sheets)

 

• Bypass Feeder (50 sheets)

 

Input Options

 

Two input options are available:

 

• The 2,500 Sheet Feeder consists of one 500 sheet tray

 

and two 1,000 sheet trays, increasing the total input

 

capacity to 3,500 sheets.

 

• The 100 Envelope Feeder holds 100 envelopes. It

 

replaces the 50 Sheet Bypass Feeder.

1-4 User Guide

Printer Features

Standard Output

The printer comes with two standard output destinations.

The 200 Sheet Face-up Bin holds up to 200 sheets of Letter/A4 paper.

The 500 Sheet Face-down Bin with offset capability holds up to 500 sheets of paper and can offset print jobs.

Output Options

Two additional output destinations are available.

The 10-bin Mailbox/Collator sits on top of the Face-down Bin. Output can be directed to any one of its 10 bins, and each bin has a capacity of 100 sheets of 20 lb. paper. There are two different Mailbox/Sorter modes:

Mailbox Mode: Each mailbox bin can be addressed individually using the job destination functionality contained in the printer driver.

Sorter Destination Mode: The mailbox works like a copier sorter when multiple sets are printed. When up to 10 sets are requested, the first set is sent to Bin 1, the second set to Bin 2, and so on.

If more than 10 sets are selected, the entire job is sent to the Face-down Bin.

Chapter 1: Getting to Know Your Printer 1-5

Printer Features

Automatic Tray

Sequencing

2000 Sheet Finisher can be installed only on console versions of the printer (i.e., versions which have the 2,500 Sheet Feeder). It has three output bins with a total maximum capacity of 2,000 unstapled sheets, up to 667 unstapled sheets per bin. There is stapling capability for all three bins. Stapled output is delivered face down.

The stapler can staple sets of up to 50 sheets. It has three stapling positions.

The customer-replaceable stapling cartridge contains 5,000 staples.

Duplex Printing

You can print two-sided documents when you install the Duplex Module option.

Refer to the Supplies/Options Guide for information about ordering printer input and output options.

The printer allows you to set automatic tray sequencing for jobs. When an input tray runs out of paper, the printer automatically switches to another tray (if another tray is loaded with the same size and type paper). That means you don't have to load paper as often. You can also install the optional 2,500 Sheet Feeder (with one 500 sheet tray and two 1,000 sheet trays) to extend your printing capacity.

1-6 User Guide

Printer Features

Connectivity The printer contains the following standard interfaces for connecting to a host computer or network:

IEEE 1284 Parallel

Universal Serial Bus (USB)

10/100Base-T Ethernet Optional interfaces:

10Base2 Ethernet

Token Ring

RS232 Serial

Installing an optional network interface disables the onboard 10/100Base-T Ethernet interface. Removing an optional network interface enables the on board 10/ 100Base-T Ethernet functionality again.

For information about supported network environment and protocols, refer to the Technical Information Guide on your Product CD.

Chapter 1: Getting to Know Your Printer 1-7

Printer Features

Page Description

Languages

Edge to Edge Printing

Automatic Language

Sensing and

Switching

Your printer includes these Page Description Languages (PDLs):

An emulation of HP PCL 5e

An emulation of HP PCL 6

An emulation of HP PJL

Adobe PostScript 3

You can print PostScript and PCL Emulation jobs all the way to the edge of the page. However, there is a 4 mm border on all edges, with all paper sizes, where print quality cannot be guaranteed.

Edge to Edge printing may be selected via the Control Panel for PCL jobs or via print drivers for both PCL and PostScript jobs. Note that selecting this feature will cause PCL jobs printing to be shifted up to the top of the page and left to the edge of the page.

The printer can process both PCL and PostScript jobs. When the printer's Language Sensing option is on, the printer samples the incoming data stream to determine which language the print job requires. The printer then switches to the proper interpreter for that job.

Language Sensing can be set individually for each port, or protocol within a port, from the Parallel, Serial, USB, Ethernet, Token Ring, and Novell Menus by setting the appropriate PDL setting as the default.

With the Language Sensing option on, the printer automatically samples each print job and switches to the appropriate processing language.

1-8 User Guide

Resolution

Fonts

Automatic Font/

Macro Saving

Printer Features

The printer provides the following resolutions:

600 x 600 dots per inch (dpi)

1200 x 1200 dpi quality

300 x 300 dpi (PCL 5e only)

The printer is set to print at 600 x 600 dpi (dots per inch). You can also print draft-quality jobs in which the printer automatically reduces the amount of toner by two-thirds (and prints a draft-quality output). Draft Mode can be selected on a per job basis from the printer drivers.

The PCL emulations use TrueType, Intellifont and bitmap fonts. There are 35 Intellifont fonts and 10 TrueType fonts resident in the printer. Other fonts many be downloaded to system RAM, Flash Memory or the optional hard disk.

PostScript 3 includes 136 fonts, of which 39 are resident in the printer. The remaining fonts are available on the product CD for downloading to system RAM, Flash Memory or the optional hard disk.

When you are printing both PostScript and PCL jobs, the printer will automatically save downloaded fonts, macros, and the entire PostScript environment when it switches Printer Description Languages. This saves you from having to download fonts, macros, and headers every time the program switches between PostScript and PCL.

Chapter 1: Getting to Know Your Printer 1-9

Printer Features

Print Speed

Memory Expansion

Print speed depends on the model/configuration of your printer and the complexity of your print jobs. Maximum rated print speed is either 32 ppm or 40 ppm.

The base printer contains 12 MB of Flash memory and 32 MB of DRAM installed as standard. There are three option slots each supporting 16, 32, or 64 MB DRAM DIMMS or 8 MB Flash ROM DIMMs.

The maximum DRAM memory, both on-board and added via DIMMs is 192 MB. Memory added beyond this limit is ignored.

Additional memory provides the following enhanced printer capabilities:

Additional font cache

Additional download space for fonts, macros and images

Increased throughput for complex pages, duplex pages and larger paper sizes (A3/Ledger)

Increased PostScript VM

Collated sets without the Hard Disk Drive

You can essentially increase the resident fonts of the printer or create resident macros by installing Flash DIMMs and downloading resources permanently to this memory.

Flash Memory DIMMs are installed in the same way as DRAM DIMMs and in the same slots. Refer to the instructions packed with the DIMMs or to Appendix C of the System Administrator Guide on the CD-ROM.

1-10 User Guide

Hard Disk Drive

Option

Printer Features

An optional Hard Disk Drive is also available, and is used for storing fonts, forms and macros, enabling secure and proof job printing and automatic collation of multiple sets of a document. (Refer to Chapter 3 of the System Administrator Guide for more information about using the Hard Disk Drive to download fonts and macros.)

Secure Printing

The printer allows users to define and control what are

 

called “secure jobs.” When a secure job is sent to the

 

printer, printing is delayed until the password associated

 

with that job is entered at the printer’s Control Panel.

 

Secure jobs are defined and enabled either via printer

 

drivers or via a sequence of PJL commands. (Refer to

 

Chapter 3 of the System Administrator Guide). This feature

 

requires the Hard Disk Drive option.

Proof Printing

The printer allows you to view and proofread the first set

 

of a multiple set job before printing the remaining sets.

 

This is called “proof printing”. When you send a proof job

 

to the printer, only the first set is printed immediately.

 

You can then go to the printer and proof the first set.

 

Depending on the outcome of the proofing, you can then

 

decide either to continue printing the remaining sets or to

 

delete the job by entering the Password Menu via the

 

Printer Control Panel. Proof printing jobs are defined and

 

enabled either via the printer drivers or via a sequence of

 

PJL commands. (Refer to Chapter 3 of the System

 

Administrator Guide). This feature requires the Hard Disk

 

Drive option.

Chapter 1: Getting to Know Your Printer 1-11

Printer Features

Send Once, RIP Once,

Print Many

The printer driver sends data to the printer only once, regardless of the number of copies specified. This conserves valuable network resources and allows users to resume their applications quickly.

Once the data reaches the printer, it analyzes the job to determine the amount of memory the rasterized data will require. If there is sufficient memory, it will perform Raster Image Processing (RIP) only once and hold the rasterized pages in memory for use in printing each successive copy.

Rasterizing is a time consuming part of the printing process. On many small group laser printers, raster processing is repeated for each successive copy. The ability of the printer’s intelligence to determine that particular jobs need to be rasterized once allows multiple sets to be produced at rated printer speeds. This enhances job performance.

Send Once, RIP Once, Print Many is performed automatically by the printer.

1-12 User Guide

Printer Features

Power Saver After 60 minutes of inactivity, the printer automatically turns off internal components to reduce the amount of electricity used. The printer automatically turns those components back on when it receives a print job.

Using the printer's Control Panel menu system, you can send the printer into Power Saver mode after your choice of 15, 30, 60, 90, 120 or 180 minutes of inactivity. Sixty minutes is the default. You can also disable the Power Saver mode entirely.

Chapter 1: Getting to Know Your Printer 1-13

Printer Features

Printer Generated

Reports

You can print any of the following reports from the Print Menu.

The Configuration Sheet lists printer name, software revision level, communication parameters settings, options installed, current option setting in the Control Panel's menu system and print counts.

The PCL Demo provides a sample of the printer's capabilities and lists the printer's key features.

The PCL Font List shows the PCL fonts that are currently available. The list includes resident fonts, fonts stored on the hard disk or flash memory and permanent fonts downloaded to system memory.

The PS Font List shows the PostScript fonts that are currently available. The list includes resident fonts, fonts stored on the hard disk or downloaded to system memory.

The Menu Map option prints a page showing the structure of the control panel menu tree.

The Test Print is used by service and repair technicians if problems occur with the printer.

The Disk Directory lists disk statistics and the disk file system directory, including fonts, forms, and macros.

The Flash Directory prints a copy of the flash directory.

The Fault History lists the last 100 faults that occurred in the printer.

See Chapter 3: Configuring the Printer in this User Guide and Chapter 1 of the System Administrator Guide for information about the Print Menu.

1-14 User Guide

Printer Components

Printer Components

The major components of the printer are indicated in

Figures 1.1 to 1.4.

Figure 1.1 Base printer components

Front View

1 Face-up Output Bin

2 Door A

3 50 Sheet Bypass Feeder

4 Door B

5 Face-down Output Bin

6 Power switch

7 Control Panel

8 Front cover

9Paper Tray 1

10Paper Tray 2

Rear View

1 Power cord receptacle

2 Hand grips

3Controller Board with host/ network interface ports.

4Connectors for optional

2,500 Sheet Feeder, 10-bin

Mailbox/Collator, Finisher

and Duplex Module

Chapter 1: Getting to Know Your Printer 1-15

Printer Components

Figure 1.2 Console configuration with options

Front View

110-bin Mailbox/Collator

2Face-up Output Bin

3Duplex Module

4 100 Envelope Feeder

5 2,500 Sheet Feeder (with

Paper Trays 3, 4, and 5)

Figure 1.3 Customer replaceable components

Front View, Covers Open

1 Fuser

2 Laser Print Cartridge

3 Bias Transfer Roll (BTR)

4 Feedrolls

1-16 User Guide

Printer Components

Figure 1.4 Finisher components

Front View

1 Transport Cover

2 Paper Transport

3 Staple Access Door

4 Unload Button

5 Output Bin 1

6 Output Bin 2

7 Output Bin 3

Top View

1 Area E

2 Area F

3 Door G

4 Area H

Chapter 1: Getting to Know Your Printer 1-17

Printing a Configuration Sheet

Printing a Configuration Sheet

A very convenient way of both testing basic printer operation and determining how your printer is configured is to print a Configuration Sheet.

The following operator sequence from the printer Control

Panel will cause a Configuration Sheet to be printed:

1. Press Menu Up or Menu Down until you see:

Menus

Print Menu

on the Display.

2. Press Item Up or Item Down until you see:

Print Menu

Config Sheet

on the Display.

3.Press Enter . The Configuration Sheet will be printed.

1-18 User Guide

Printer Documentation

Printer Documentation

Printed

Documentation

Printer documentation is provided in several different places. This section will serve as an initial roadmap to that documentation.

You have received the following pieces of documentation:

1.A Quick Install Guide which shows you how to get the printer up and running.

2.This User Guide which provides you with the basic information needed to use your printer. (More detailed user information is contained in your System Administrator Guide on your product CD.)

3.The Quick Network Install Guide which briefly shows you how to connect your printer to a network in your specific environment. (More detailed Network/ Environment information is contained in the

Technical Information Guide on your product CD.)

Chapter 1: Getting to Know Your Printer 1-19

Printer Documentation

Product CD This CD contains the following pieces of information:

The User Guide

The System Administrator Guide

The System Administrator Guide also contains a considerable amount of more detailed user information.

The documents on the CD are provided as PDF files with hyperlink capabilities that allow you to easily jump to and access different areas of the document. In addition, after you access the page or pages of information that you are seeking, you can print the page(s) that you need rather than print the entire chapter or the manual. If you do not have a PDF reader on your system, you can also install one from this CD.

Printer drivers are also contained on this CD. The majority of driver documentation is provided via the HELP files included with the drivers.

Printer Management

Software CD

User Guides are provided for each of the major printer management utilities. Consult the booklet enclosed with each CD for more information.

Since these CDs provide so much important information, please ensure that you store them in a safe place.

1-20 User Guide

Loading Print Media

Selecting Print Media .........................................................

2-2

Storing Paper ....................................................................

2-7

Loading Paper ...................................................................

2-8

Trays 1, 2, and 3 (if installed) ........................................

2-9

Trays 4 and 5 in the 2,500 Sheet Feeder ......................

2-14

50 Sheet Bypass Feeder ................................................

2-17

100 Envelope Feeder ....................................................

2-23

Automatic Tray Switching ................................................

2-24

Paper Size/Type Mismatch ...........................................

2-25

Duplex (Two-Sided) Printing ............................................

2-26

Chapter 2: Loading Print Media 2-1

Selecting Print Media

Selecting Print Media

This chapter will help you understand what kinds of paper you can use with the printer and also how to properly position paper in the different paper input sources.

Table 2.1 on page 2-4 lists the size paper, envelopes, and other print media you can use with all input trays.

Table 2.2 on page 2-6 lists the capacities of the printer’s output bins.

The printer supports paper weights as follows:

17-75 lbs. (64-200 g/m2) via paper trays

17-44 lbs. (64-165 g/m2) via the 50 Sheet Bypass Feeder

17-28 lbs. (64-105 g/m2) with duplex

The optional 2,500 Sheet Feeder supports 17-28 lbs. (64-105 g/m2)

Using sizes other than those listed in Table 2.1, or media not recommended for laser printers, may result in jams and print quality problems.

2-2 User Guide

Selecting Print Media

The following media are unacceptable for use in the printer. Their use may cause high rates of jamming and other paper-handling problems:

Excessively thick or thin paper

Heavily textured paper

Paper that has already been printed on (pre-printed letterhead is allowed)

Wrinkled, torn, or bent paper

Moist or wet paper

Curled paper

Paper with an electrostatic charge

Glued paper

Paper with special coating

Paper unable to withstand a temperature of 150º C (302º F)

Thermal paper

Carbon paper

Universal transparencies

Paper with paper fasteners, ribbons, staples, tape, etc. attached

Label stock with exposed backing sheet.

Chapter 2: Loading Print Media 2-3

Selecting Print Media

Table 2.1 Acceptable media sizes and capacities for input trays

Media Size1

 

 

 

Tray 2

 

Tray 4

 

50 Sheet

 

100

 

Tray 1

 

 

 

Bypass

 

Envelope

 

 

Tray 3

 

Tray 5

 

 

 

 

 

 

 

 

 

Feeder

 

Feeder

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A3

297x420 mm SEF2

 

 

 

 

 

 

 

A4

210x297 mm LEF2

 

 

 

 

 

 

A5

148x210 mm LEF

 

 

 

 

 

 

 

 

A6

105x148 mm SEF

 

 

 

 

 

 

 

 

 

Statement 5.5x8.5” LEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

B5-JIS 182x257mm LEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

B4-JIS 257x364mmSEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Executive 7.25x10.5” LEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Letter 8.5x11” LEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Folio 8.5x13” SEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Legal 8.5x14” SEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ledger 11x17” SEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Capacity

 

500

 

500/tray

 

1000/tray

 

50

 

100

 

 

 

 

 

 

 

 

 

 

 

 

1For acceptable media sizes for use with Duplex Module, see Table 2.3 on page 2-26.

2 SEF = Short Edge Feed, LEF = Long Edge Feed.

3 Maximum capacity using 20 lb. (80 g/m2) stock.

Table 2.1 Page 1 of 2

2-4 User Guide

Selecting Print Media

Table 2.1 Acceptable media sizes and capacities for input trays (continued)

Media Size1

 

 

 

Tray 2

 

Tray 4

 

50 Sheet

 

100

 

Tray 1

 

 

 

Bypass

 

Envelope

 

 

Tray 3

 

Tray 5

 

 

 

 

 

 

 

 

Feeder

 

Feeder

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Envelopes

 

 

 

 

 

 

 

 

 

 

COM-10 4.1x9.5”LEF

 

 

 

 

 

 

 

 

Monarch 3.8x7.5”LEF

 

 

 

 

 

 

 

 

DL 110x220mmLEF

 

 

 

 

 

 

 

 

C5 162x229mm LEF

 

 

 

 

 

 

 

 

Transparencies

 

 

 

 

 

 

 

 

 

 

A4 210x297 mm LEF

 

 

 

 

 

 

 

 

 

Letter 8.5x11” LEF

 

 

 

 

 

 

 

 

 

Labels

 

 

 

 

 

 

 

 

 

 

A4 210x297 mm LEF

 

 

 

 

 

 

 

 

 

Letter 8.5x11” LEF

 

 

 

 

 

 

 

 

 

Custom

 

 

 

 

 

 

 

 

 

Width: 110-297mm/3.9-11.7”

 

 

 

 

 

 

 

 

 

 

Length: 148-432mm/5.8-17”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Capacity3

 

500

 

500/tray

 

1000/tray

 

50

 

100

 

 

 

 

 

 

 

 

 

 

 

Table 2.1 Page 2 of 2

1For acceptable media sizes for use with Duplex Module, see Table 2.3 on page 2-26.

2SEF = Short Edge Feed, LEF = Long Edge Feed.

3Maximum capacity using 20 lb. (80 g/m2) stock.

Chapter 2: Loading Print Media 2-5

Selecting Print Media

Table 2.2 Acceptable media sizes and capacities for output bins

Media Size

 

Face-down Bin

 

Face-up Bin

 

10-bin Mailbox/

 

3-Bin Finisher/

 

 

 

Collator

 

Stapler

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A3 297x420 mm

 

 

 

 

1

A4 210x297 mm

 

 

 

 

A5 148x210 mm

 

 

 

 

A6 105x148 mm

 

 

 

 

 

 

Statement 5.5x8.5”

 

 

 

 

 

 

 

 

 

 

 

 

 

B5-JIS 182x257mm

 

 

 

 

B4-JIS 257x364mm

 

 

 

 

1

Executive 7.25x10.5”

 

 

 

 

Letter 8.5x11”

 

 

 

 

Folio 8.5x13”

 

 

 

 

1

Legal 8.5x14”

 

 

 

 

1

Ledger 11x17”

 

 

 

 

1

 

 

 

 

 

 

 

 

 

Envelopes

 

 

 

 

 

 

 

 

COM-10 4.1x9.5”

 

 

 

 

 

 

Monarch 3.8x7.5”

 

 

 

 

 

 

DL110x220mm

 

 

 

 

 

 

C5162x229mm

 

 

 

 

 

 

Transparencies

 

 

 

 

 

 

 

 

A4 210x297 mm

 

 

 

 

 

 

Letter 8.5x11”

 

 

 

 

 

 

Labels

 

 

 

 

 

 

 

 

A4 210x297 mm

 

 

 

 

 

 

Letter 8.5x11”

 

 

 

 

 

 

Custom

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Capacity2

 

500

 

200

 

100/bin

 

667/bin

 

 

 

 

 

 

 

 

 

1Maximum capacity for these sizes is 333 sheets/bin.

2Maximum capacity using 20 lb. (80 g/m2) stock.

2-6 User Guide

Storing Paper

Storing Paper

Print quality is optimized when paper and other print media are stored properly. Proper storage ensures optimum print quality and trouble-free printer options.

Store the paper on a flat surface, in a relatively low humidity environment.

Avoid storing paper in such a way as to cause wrinkling, bending, curling, etcetera.

Do not unwrap paper until you are ready to use it, and rewrap any paper you are not using.

Do not expose paper to direct sunlight or high humidity.

Chapter 2: Loading Print Media 2-7

Loading Paper

Loading Paper

The printer accepts paper from the following input trays:

Trays 1 (500 sheets) and 2 (500 sheets) in the printer (see page 2-9)

Tray 3 (500 sheets), the top tray in the optional 2,500 Sheet Feeder (see page 2-9)

Trays 4 (1,000 sheets), the lower left tray, and 5 (1,000 sheets), the lower right tray, in the optional 2,500 Sheet Feeder (see page 2-14)

The 50 Sheet Bypass Feeder in the printer (see page 2-17)

The optional 100 Envelope Feeder (see page 2-23)

Do not attempt to load paper during printing into a tray that is currently in use.

Do not overfill the trays.

Use only the media specified in Table 2.1 on page 2-4 and avoid using the media listed on page 2-2.

The multiple trays of the printer enable you to dedicate specific trays to specific sizes and types of paper. For example, if you have applications that require printing on letterhead, you can dedicate one of the printer’s trays to that paper stock.

2-8 User Guide

Loading Paper

Trays 1, 2, and 3 (if

installed)

Trays 1 and 2 in the printer, and Tray 3 in the optional 2,500 Sheet Feeder, hold up to 500 sheets of 20 lb.

(80 g/m2) paper each. Refer to the section “Selecting Print Media” (page 2-2) for acceptable paper sizes and weights.

1 Pull out the tray (Tray 1 is shown) until it stops.

2 Prepare a stack of paper, making sure the tops of the sheets are aligned.

3 Gently lift the paper guide and slide it all the way until it stops.

If you are replacing paper of the same size, skip to Step 5 on page 2-10.

Chapter 2: Loading Print Media 2-9

Loading Paper

4 Press down the gray handle and slide the side guide all the way until it stops.

5 Place the paper in the tray, between the guides (see Figure 2.1 on page 2-12 and Figure 2.2 on page 2-13 for orientation).

Do not stack paper above the indicated mark.

6

7

Adjust the side guide to the paper length.

Align the edges of the paper stack.

2-10 User Guide

Loading Paper

8

Adjust the paper guide to the paper width.

Make sure the guide is locked firmly in the guide hole on the bottom of the tray, and that both the side and width guides are set correctly for the size

of paper you are using.

9

If changing paper size, you may want to insert the correct

 

paper size label in the paper size slot on the front of the

 

tray.

10

Push the tray all the way back into the printer until it

 

latches.

Chapter 2: Loading Print Media 2-11

Loading Paper

Figure 2.1 Trays 1/2/3 paper orientation (long edge feed)

Top View

1Duplex printing

2Simplex printing

Load the following paper sizes with the long edge on the left (leading into the printer):

Letter Statement Executive A4

A5

B5-JIS

2-12 User Guide

Loading Paper

Figure 2.2 Trays 1/2/3 paper orientation (short edge feed)

Top View

1 Duplex printing

2 Simplex printing

Load the following paper sizes with the short edge on the left (leading into the printer):

Legal

Folio

Ledger A3 B4-JIS

The paper in this illustration looks like letter or A4 size paper, but it is not. The graphic is only a generic representation of the paper sizes listed above.

Chapter 2: Loading Print Media 2-13

Loading Paper

Trays 4 and 5 in the

2,500 Sheet Feeder

Trays 4 and 5 in the optional 2,500 Sheet Feeder hold up to 1,000 sheets of 20 lb. (80 g/m2) paper each (in A4, Letter and Executive size only). The following procedure uses Tray 4 as an example, but can be used for Tray 5 as well.

1 Pull out the tray until it stops.

2 Prepare a stack of paper, making sure the tops of the sheets are aligned.

2-14 User Guide

Loading Paper

3 Place paper in the tray, against the left side (refer to Figure 2.3 on page 2-16 for orientation). Slide back the stop.

Do not stack paper above the indicated mark.

4 Push the tray back in.

.

Chapter 2: Loading Print Media 2-15

Loading Paper

Figure 2.3 Trays 4 and 5 paper orientation

Top View Tray 4

1Duplex printing

2Simplex printing

Load the following sizes with the long edge on the left (leading into the printer):

Letter Executive A4

Top View Tray 5

1 Duplex printing

2 Simplex printing

Load the following sizes with the long edge on the left (leading into the printer):

Letter Executive A4

2-16 User Guide

50 Sheet Bypass

Feeder

Loading Paper

The 50 Sheet Bypass Feeder holds up to 50 sheets of 20 lb (80 g/m2) paper. Refer to the section “Selecting Print Media” (page 2-2) for acceptable media sizes and weights.

1 If necessary, pull out the extension tray to fit the length of paper to be used.

2 Place the paper along the right side of the Bypass Feeder (refer to Figure 2.4 on page 2-19 and Figure 2.5 on

page 2-20 for paper orientation, and to Figure 2.6 on page 2-21 for envelope orientation).

3 Push the paper guide slightly to touch the paper stack (to ensure contact with the paper sensor).

Chapter 2: Loading Print Media 2-17

Loading Paper

 

4

Push the paper as far as it can go into the printer.

5

When finished printing from the Bypass Feeder, remove

 

any remaining paper from the tray and push back the

 

extension tray (if necessary), as paper will be fed from the

 

Bypass Feeder if it is selected in the tray sequence.

2-18 User Guide

Loading Paper

Figure 2.4 50 Sheet Bypass Feeder paper orientation (long edge feed)

Top View

1Simplex printing

2Duplex printing

Load the following paper sizes with the long edge leading into the printer:

Letter Statement Executive A4

A5

Chapter 2: Loading Print Media 2-19

Loading Paper

Figure 2.5 50 Sheet Bypass Feeder paper orientation (short edge feed)

Top View

1Simplex printing

2Duplex printing

Load the following paper sizes with the short edge leading into the printer:

Legal

Folio

Ledger

A3

A6

2-20 User Guide

Loading Paper

Figure 2.6 50 Sheet Bypass Feeder envelope orientation1

Top View

1Com-10, DL, or Monarch Envelope

2C5 Envelope

1Some PostScript applications require that the envelopes be loaded with the return address corner on the right side of the stack and leading as the envelopes go into the printer. Test your application for proper orientation.

Chapter 2: Loading Print Media 2-21

Loading Paper

Figure 2.7 50 Sheet Bypass Feeder Transparency orientation

Top View

1 Transparency

The stripe must be on the leading edge of the transparency. The rough side of the transparency is up and the smooth side is down.

2-22 User Guide

 

 

Loading Paper

100 Envelope Feeder

The 100 Envelope Feeder is an optional paper handling

 

 

device available for the printer. Refer to Table 2.1 on

 

 

page 2-4 for acceptable envelope sizes.

 

 

1 Prepare a stack of envelopes, making sure all flaps are

 

 

 

 

closed and the envelopes are not stuck together.

 

 

 

2 Lift the envelope stopper and insert the stack with the flap-side up and the long edges leading into the printer.

3 Slide the side guide so that it touches the edges of the envelope stack lightly.

To avoid paper jams, do not stack envelopes above the paper limit mark, and do not attempt to add envelopes while printing.

Chapter 2: Loading Print Media 2-23

Automatic Tray Switching

Automatic Tray Switching

Automatic tray switching, available for both PCL and PostScript jobs, enables you to group two or more input trays together into one logical tray, and in a specific order in which the trays will be searched to satisfy an input request. Tray switching is useful for:

Increasing paper capacity.

When the current paper tray runs out of paper, the printer automatically switches to the next tray in the sequence, provided that the paper size and type in the next tray is the same size and type as that in the current tray.

Searching for the correct paper size and type.

If the paper size and type specified in your software application does not match the size paper loaded in the current paper tray, the printer automatically searches the next tray in the sequence for a paper size and type that matches.

Loading paper in one tray while printing from another tray (filling an empty tray while printing).

Tray switching is made possible via the Tray Sequence item in the Control Panel’s Tray Menu. It enables grouping of Trays 1 and 2 in the printer, the 50 Sheet Bypass Feeder, and Trays 3, 4, and 5 in the 2,500 Sheet Feeder (if installed) into a variety of sequence combinations. Tray switching can also be turned off.

The 50 Sheet Bypass Feeder is referred to as the MBF (for Multiple

Bypass Feeder) in the Control Panel’s Tray Sequence settings.

2-24 User Guide

Paper Size/Type

Mismatch

Automatic Tray Switching

Paper size/type mismatch occurs when the requested size is not available in the printer. This can be caused by running out of paper in a tray that is configured for the requested paper, or by requesting a paper that is not configured in the printer. The printer goes off-line under paper mismatch conditions. It automatically returns on-line and continues printing after the paper mismatch condition is resolved.

If a tray is configured for the requested paper, but the tray is out of paper, the display prompts you to load the requested paper (size and type) in the appropriate tray. After the tray is loaded, printing continues.

If the request is for paper that is not configured in the printer, you are prompted to load the requested paper in the first tray of the Multi Bypass Feeder setting.

If you do not want to load paper in the first tray of the setting, two options are available:

One of the trays may be loaded with the requested size paper and reconfigured via the Tray Menu to match the requested paper type.

Value Up or Value Down may be pressed to scroll through all the trays, displaying the size and type paper in each tray. If one of these alternate papers is acceptable, pressing Enter will cause printing to continue on the new paper. Trays are searched in the order specified in the Tray Sequence setting.

Chapter 2: Loading Print Media 2-25

Duplex (Two-Sided) Printing

Duplex (Two-Sided) Printing

Once the optional Duplex Module is installed and Duplex printing is enabled in the Control Panel, you can print two-sided (duplex) jobs. Duplex printing can also be enabled from your printer driver.

Use only the size paper listed in Table 2.3 for two-sided jobs. Do not use envelopes, card stock, transparencies, or label paper for duplex jobs.

Table 2.3 Paper sizes used with the Duplex Module

Paper Size

 

Weight

 

 

 

A3 (297 x 420 mm)

 

17-28 lb (64-105g/m2)

A4 (210 x 297 mm)

 

17-28 lb (64-105g/m2)

A5 (148 x 210 mm)

 

17-28 lb (64-105/m2)

B4-JIS (257 x 364 mm)

 

17-28 lb (64-105g/m2)

B5-JIS (182 x 257 mm)

 

17-28 lb (64-105g/m2)

Statement (5.5 x 8.5” / 140 x 216 mm)

 

17-28 lb (64-105g/m2)

Executive (7.25 x 10.5” / 216 x 279 mm)

 

17-28 lb (64-105g/m2)

Letter (8.5 x 11” / 216 x 279 mm)

 

17-28 lb (64-105g/m2)

Folio (8.5 x 13” / 216 x 330 mm)

 

17-28 lb (64-105g/m2)

Legal (8.5 x 14” / 216 x 356 mm)

 

17-28 lb (64-105g/m2)

Ledger (11 x 17” / 279 x 432 mm)

 

17-28 lb (64-105g/m2)

Refer to Figure 2.1 on page 2-12 and to Figure 2.4 on page 2-19 for the proper orientation of drilled paper and letterhead when printing duplex.

2-26 User Guide

Printing

Introduction ......................................................................

3-2

Using the Printer Drivers ....................................................

3-3

Installing the Printer Drivers ...........................................

3-4

Configuring the Printer Drivers ........................................

3-4

Using the Driver’s Features .............................................

3-5

Using the Control Panel .....................................................

3-9

The Display ..................................................................

3-10

The Indicator Lights ......................................................

3-11

The Keys ......................................................................

3-12

Menu Options ..............................................................

3-14

Printing a Password Job ................................................

3-28

Deleting a Password Job ...............................................

3-29

Generating a Printer Report ..........................................

3-30

Using the 10-bin Mailbox/Collator ................................

3-31

Duplex Printing ............................................................

3-32

Using the Finisher ............................................................

3-34

Features .......................................................................

3-34

Bin Capacity .................................................................

3-37

Stapling Positions .........................................................

3-38

Paper Output Exception Conditions ...............................

3-43

Chapter 3: Printing 3-1

Introduction

Introduction

This chapter provides information on:

Using printer drivers to control the printer’s output.

The features of the printer’s Control Panel, and its use to generate printer reports such as the Configuration Sheet.

For information on network-specific printing issues and printer management software, refer to the documentation on the printer’s CD-ROM.

3-2 User Guide

Using the Printer Drivers

Using the Printer Drivers

Your printer offers many special features that are designed to produce the highest quality black and white prints while giving you the flexibility you need to print a variety of documents. These features are accessed through the printer drivers.

The way these features are accessed depends on both the printer driver that you are using and your computer’s operating system.

Your printer supports the PCL printer drivers listed in Table 3.1 and the PostScript printer drivers listed in and 3.2.

To take full advantage of all the printer's features when printing PCL or PostScript jobs, install the appropriate printer driver(s).

Table 3.1 PCL Emulation printer drivers

Environment

 

Printer Driver

 

 

 

Windows

 

Windows 95/98

 

 

Windows NT 4.0

 

 

 

Chapter 3: Printing 3-3

Using the Printer Drivers

Installing the Printer

Drivers

Configuring the

Printer Drivers

Table 3.2 PostScript printer drivers

Environment

Printer Driver

 

 

Windows

Windows 95/98

 

Windows NT 3.5.1

 

Windows NT 4.0

 

 

IBM OS/2

OS/2 Version. 2.1

 

OS/2 WARP

 

 

Macintosh

System 7.x, 8.x

 

 

UNIX

Sun Solaris 2.5, 2.5.1, 2.6

(Sun Solaris, Sun OS,

Sun OS 4.14

SCO UNIX, IBM AIX,

IBM AIX 4.2.x, 4.3.x

HP-UX, DEC)

 

HP-UX 10.x, 11.x

 

 

Inside the cover of the Product CD-ROM case is a booklet with instructions on how to load your printer drivers. In addition, your System Administrator can download drivers directly to your workstation.

When you initially use any of your printer drivers, make sure to properly configure them for the printer and its installed options (such as the Hard Drive and 2500 Sheet Feeder). These settings are displayed under the driver’s “Printer Configuration” tab. If you are not certain which options your printer will support, you can check by printing a Configuration Sheet at the printer’s Control Panel, as described in the section “Generating a Printer Report” (page 3-30).

3-4 User Guide

Using the Driver’s

Features

Using the Printer Drivers

At a minimum, your printer’s drivers enable you to control the following aspects of printing:

Select an input tray from which to draw paper or other print media.

Select an output bin to which the print job will be delivered.

Select simplex or duplex operation (if the duplex option is installed).

Select paper size, orientation and media.

Select the number of copies.

Select collating.

Select stapling for jobs sent to the Finisher.

Table 3.3 on page 3-6 lists a general overview of other features supported by your printer’s drivers. Note that some features may not be supported by some of the drivers. This may help you determine which drivers to install and use

Brief descriptions of these features follow the table.

For more complete descriptions of the drivers and their functionality, use the driver’s online help. Actual driver capabilities may be determined by invoking the specific drivers.

Chapter 3: Printing 3-5

Using the Printer Drivers

Table 3.3 Printer driver features

 

 

 

 

Feature

 

 

 

 

 

 

 

 

 

 

 

 

Driver

Secure

Proof

Cover

Edge-

N-Up

Water-

Overlay

Duplex

Printing

Printing

Sheets

to-Edge

mark

 

 

 

 

 

 

 

 

 

 

 

 

PCL 5e

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Windows 95/98

C

C

C

C

C

C

C

C

 

 

 

 

 

 

 

 

 

Windows NT 4.0

C

C

C

C

C

C

C

C

 

 

 

 

 

 

 

 

 

PCL 6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Windows 95/98

C

C

C

C

C

C

N

C

 

 

 

 

 

 

 

 

 

Windows NT 4.0

C

C

C

C

C

C

N

C

 

 

 

 

 

 

 

 

 

PostScript

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Windows 95/98

C

C

C

C

C

C

N

C

 

 

 

 

 

 

 

 

 

Windows NT 4.0

C

C

C

C

C

C

N

C

 

 

 

 

 

 

 

 

 

MAC PS

N

N

N

N

N

N

N

N

 

 

 

 

 

 

 

 

 

OS/2 PS

N

N

N

N

N

N

N

N

 

 

 

 

 

 

 

 

 

UNIX PS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sun Solaris 2.5,

N

N

N

N

N

N

N

N

2.5.1, 2.6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sun OS 4.14

N

N

N

N

N

N

N

N

 

 

 

 

 

 

 

 

 

IBM AIX, 4.2.x,

N

N

N

N

N

N

N

N

4.3.x

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

HP-UX 10.x, 11.x

N

N

N

N

N

N

N

N

 

 

 

 

 

 

 

 

 

C = Feature only available with printer’s custom driver. N = Feature not available.

3-6 User Guide

Using the Printer Drivers

Secure Printing

Use this feature when your printer is used as a remote workgroup printer and you need to print a confidential document. It is only available when the optional hard drive is installed.

To use this feature, select Secure Print and enter a 4-digit numeric password, where each digit can be any numeric value between 0 and 7. Your job will be held by the printer until you enter the password at the printer’s Control Panel to release it.

For more information, see the section “Printing a Password Job” (page 3-28). You can also choose to delete the job without printing it, as described in the section “Deleting a Password Job” (page 3-29).

Proof Printing

Use this feature when you have a job with multiple copies but want to check the first copy before proceeding with the remainder of the job. It is only available when the optional hard drive is installed.

To use this feature, specify the number of copies to be printed, then select Proof Print and enter a 4-digit numeric password, where each digit can be any numeric value between 0 and 7. The printer will output the first set of the job immediately, but hold the remaining sets until you enter the password at the printer’s Control Panel to release them.

For more information, see the section “Printing a Password Job” (page 3-28). You can also choose to delete the job without printing the remaining sets, as described in the section “Deleting a Password Job” (page 3-29).

Chapter 3: Printing 3-7

Using the Printer Drivers

Cover Sheets

Use this feature when you want the first page of your document to be printed on different paper stock. In this way, you can specify the paper size or media type to be used for the front cover of the document.

Edge-to-Edge

This feature lets you print text and images to the physical edge of the page. If not selected, the printer defaults to predetermined printable areas for each paper size. (When printing edge-to-edge there may be some loss of data at the edge due to mechanical and physical restraints.)

N-Up

This feature forces the printer to print N number of pages on a single physical sheet of paper. It is useful for previewing a document’s layout.

Watermark and Overlay

Use these features when you want your output to contain background text (independent of that provided by the printing application) across the first page or every page of a document. The driver enables you to specify the text, its font, size, position on the page and rotation angle, and you can save it for use on any document.

Duplex

Use this feature (available only when the optional duplex unit is installed) to print two-sided jobs. For more information on duplex printing, see page 3-32.

3-8 User Guide

Using the Control Panel

Using the Control Panel

The Control Panel:

Displays information about the status of the printer (or the job in progress).

Provides the means for changing printer settings and printer defaults to control how it operates.

It allows you to print reports and password-protected pages stored on the optional hard drive.

As shown in Figure 3.1, your printer’s Control Panel will either have icons and text, or icons only.

Figure 3.1 Control Panel

North America Control Panel

1.Indicator lights

2.Two-line by 16-character display

3.Control keys (8)

Alternate Panel

Chapter 3: Printing 3-9

Using the Control Panel

The Display The Control Panel's display performs two functions.

It informs you of printer status conditions, such as when toner is low, when a paper tray is empty, when a job is in process, and so on. For example, when you turn on the printer, the display will show after warming up:

Ready

This message appears whenever the printer is online and ready to accept print jobs. The display will also show:

Processing...

when processing data, and:

Waiting

when waiting for more data.

It presents a hierarchy of menu options and settings to configure and control the printer.

For example, when you press Menu Up or Menu Down , you will see the following two-line message on the display:

Menus

Item Menu

(such as System Menu or Job Menu)

See “Menu Options” (page 3-14) for more information on indicators.

3-10 User Guide

 

 

 

Using the Control Panel

 

The Indicator Lights

The Control Panel contains four indicator lights. Table 3.4

 

 

 

describes the function of each Indicator Light.

 

Table 3.4 Indicator lights and their functions

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Light

Function

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

On Line (Green)

Lights when the printer is online.

 

 

 

 

 

 

 

 

 

Flashes when the printer is going from online to offline.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Form Feed (Green)

Lights when the printer experiences a form feed timeout—that is,

 

 

 

 

when a PCL job has formatted a partial page, the printer is waiting for

 

 

 

more data in order to continue processing the job, and a user-defined

 

 

 

timeout period has expired with no new data arriving in the input

 

 

 

 

buffer. This timeout applies to all ports. The timeout value may be set

 

 

 

to any value between 5 and 300 seconds. The default value is 30

 

 

 

 

seconds.

 

 

 

 

 

 

 

 

 

When lit, you can print a partial page by entering the Job menu,

 

 

 

 

scrolling to the Form Feed item and pressing Enter

 

. When not in

 

 

 

 

 

 

 

 

 

the menu system, a partial page can be printed by pressing Enter

 

 

.

 

 

 

 

 

 

 

 

PostScript does not print partial pages and consequently the Form

 

 

 

 

Feed light is not turned On.

 

 

 

 

 

 

 

 

 

This light is turned Off when either an actual Form Feed character is

 

 

 

 

received or the Form Feed function is invoked by pressing Enter

 

 

 

 

 

 

 

 

 

 

 

on the Job Menu when the Form Feed item is displayed.

 

 

 

 

 

 

 

 

 

 

 

Fault (Amber)

Lights whenever operator intervention is required in order to allow

 

 

 

 

printing to continue.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Data (Green)

Flashes to indicate that a print job is being processed by either

 

 

 

 

PostScript, PCL or PJL, or is being spooled to the disk (e.g., a proof or

 

 

 

secure job). If data are not being processed, or either PostScript or

 

 

 

 

 

 

 

 

PCL is processing a job but waiting for data (input buffer empty), this

 

 

 

light is Off.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Chapter 3: Printing 3-11

Using the Control Panel

 

The Keys

The Control Panel keypad consists of eight keys,

 

identified with international symbols and/or labeled in

 

English. The keys are also numbered 0 - 7.

 

Table 3.5 describes the function of each key.

Table 3.5 Control Panel keys and their functions

Key

 

Description

 

 

 

 

 

 

On Line

If the printer is online and not in the menu system, takes the printer offline. All pages

 

 

 

 

 

currently in the paper path are printed and then printing pauses until the printer is

 

 

 

 

 

brought online again.

 

 

 

 

• If the printer is online and in the menu system, exits the menu system.

 

 

 

 

 

 

 

 

 

 

 

 

If the printer is offline and not in the menu system, brings the printer online.

 

 

 

 

• If the printer is offline and in the menu system, exits the menu system and brings the

 

 

 

 

 

printer online.

Menu Up • If not in the menu system, enters the menu system and displays the first menu.

If in the menu system, causes the Control Panel to scroll through the menus in order from top to bottom.

Menu Down • If not in the menu system, enters the menu system and displays the first menu.

If in the menu system, causes the Control Panel to scroll through the menus in order from bottom to top.

Item Up • If in the menu system, and an item is displayed, causes the Control Panel to scroll through the values in the current menu from bottom to top.

• If not in the menu system, this key is ignored.

Table 3.5 Page 1 of 2

3-12 User Guide

 

 

 

 

 

 

 

 

Using the Control Panel

Table 3.5 Control Panel keys and their functions (continued)

 

 

 

 

 

 

 

 

 

Key

 

Description

 

 

 

 

 

 

 

 

 

Item Down

 

• If in the menu system, causes the Control Panel to scroll through the items in the

 

 

 

 

 

 

 

 

current menu from top to bottom.

 

 

 

 

 

 

 

 

• If not in the menu system, this key is ignored.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Value Up

 

• If in the menu system, and an item is displayed, causes the Control Panel to scroll

 

 

 

 

 

 

 

 

through the values for the current item from bottom to top and displays the default

 

 

 

 

 

 

 

 

value for the current item. When setting a numeric value, increases the value by the

 

 

 

 

 

 

 

 

step amount. It is subject to auto-repeat if held down more than 1 second.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

• If not in the Menu system and a paper mismatch condition does not exist, this key is

 

 

 

 

 

 

 

 

ignored.

 

 

 

 

 

 

 

 

• If a paper mismatch condition exists, scrolls through the alternate paper that may be

 

 

 

 

 

 

 

 

used instead of the requested paper.

 

 

 

 

 

 

 

 

 

Value Down

 

• If in the menu system, and an item is displayed, causes the Control Panel to scroll

 

 

 

 

 

 

 

 

through the values for the current item from top to bottom and displays the default

 

 

 

 

 

 

 

 

value for the current item. When setting a numeric value, decreases the value by the

 

 

 

 

 

 

 

 

step amount. It is subject to auto-repeat if held down more than 1 second.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

• If not in the Menu system and a paper mismatch condition does not exist, this key is

 

 

 

 

 

 

 

 

ignored.

 

 

 

 

 

 

 

 

• If a paper mismatch condition exists, scrolls through the alternate paper that may be

 

 

 

 

 

 

 

 

used instead of the requested paper.

 

 

 

 

 

 

 

 

 

Enter

 

• If the current display is a value for an item, causes the value to be entered as the

 

 

 

 

 

 

 

 

default value for this item.

 

 

 

 

 

 

 

 

• If the current display is an action to be invoked (e.g., “PCL Font List”, “Restart

 

 

 

 

 

 

 

 

Printer”), causes the action to occur.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

• If not in the menu system and the FormFeed LED indicates that a partial page exists,

 

 

 

 

 

 

 

 

causes an implied PCL reset and the partial page is printed.

 

 

 

 

 

 

 

 

• If a paper mismatch condition exists and a request to use an alternate paper is

 

 

 

 

 

 

 

 

displayed, causes printing on paper currently loaded in the selected tray (Print

 

 

 

 

 

 

 

 

Anyway).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Table 3.5 Page 2 of 2

 

 

 

 

 

 

 

 

 

Chapter 3: Printing 3-13

Using the Control Panel

Menu Options Table 3.6 on the next page lists the variables that can be controlled at the printer’s Control Panel, organized by

menu in the order in which they appear when scrolling through the display.

Since these variables are generally used in configuring the printer’s default settings—a System Administrator’s task—specific details of the menu items and their values are contained in the System Administrator Guide on the product CD.

In addition, the System Administrator Guide lists all the operations associated with the Control Panel keys and lists the specific key processes which need to be executed to set any of these variables.

Printer settings selected in your application of printer driver override the default settings in the Control Panel when you submit your print jobs for printing.

3-14 User Guide

 

 

 

Using the Control Panel

 

Table 3.6 Menu Options

 

 

 

 

 

 

 

Menu

 

 

Description and Items

 

 

 

 

 

 

Job Menu

 

Allows you to cancel the job currently processed by PCL or PostScript, or to force a

 

 

 

form feed on a partially formatted job in PCL.

 

 

 

 

 

 

 

 

Cancel Job

Cancels the job currently printing.

 

 

 

 

 

 

 

 

Form Feed

Causes a partial PCL page to be ejected when the Form Feed

 

 

 

 

LED is on.

 

 

 

 

 

 

 

 

Restart Printer

Re-boots the printer as if the power was cycled, but bypasses

 

 

 

 

power on diagnostics.

 

 

 

 

 

 

Password Menu

 

Allows you to print or delete proof jobs or secure jobs.

 

 

 

 

 

 

 

 

All Jobs print

Print all jobs sent with a specific password.

 

 

 

 

 

 

 

 

Filename n Print

Print one or more jobs out of several sent with a specific

 

 

 

 

password.

 

 

 

 

 

 

 

 

All Jobs delete

Delete all jobs sent with a specific password.

 

 

 

 

 

 

 

 

Filename n Delete

Delete one or more jobs out of several sent with a specific

 

 

 

 

password.

 

 

 

 

 

 

 

 

 

Table 3.6 Page 1 of 13

 

 

 

 

 

 

Chapter 3: Printing 3-15

Using the Control Panel

Table 3.6 Menu Options (continued)

Menu

 

 

Description and Items

 

 

 

 

 

 

Tray Menu

 

Allows you to access tray settings for PCL and PostScript jobs.

 

 

 

 

 

 

 

 

Envelope Size1

Defines the envelope size that is loaded in the envelope

 

 

 

 

feeder.

 

 

 

 

 

 

 

 

Envelope Type1

Defines the envelope type that is loaded in the envelope

 

 

 

 

feeder.

 

 

 

 

 

 

 

 

MBF Size1

Defines the paper size that is loaded in the MBF.

 

 

 

 

 

 

 

 

MBF Type1

Defines the paper type that is loaded in the MBF.

 

 

 

 

 

 

 

 

Tray 1 Type

Defines the type of paper installed in Tray 1.

 

 

 

 

 

 

 

 

Tray 2 Type

Defines the type of paper installed in Tray 2.

 

 

 

 

 

 

 

 

Tray 3 Type2

Defines the type of paper installed in Tray 3.

 

 

 

 

 

 

 

 

Tray 4 Type2

Defines the type of paper installed in Tray 4.

 

 

 

 

 

 

 

 

Tray 5 Type2

Defines the type of paper installed in Tray 5.

 

 

 

 

 

 

 

 

Tray Sequence

Defines the order in which trays are used when more than

 

 

 

 

one tray meets the size and type requirements.

 

 

 

 

 

 

 

 

Custom Size

Defines the paper size that is used in formatting pages

 

 

 

 

printed from the MBF when it is set to custom size (which

 

 

 

 

overrides the MBF standard sizes).

 

 

 

 

 

 

 

 

1 Envelope and MBF are mutually exclusive because the Envelope Feeder replaces the

 

 

 

Multi-sheet Bypass Feeder.

 

 

 

2 Appears only when the 2,500 Sheet Feeder is installed.

 

 

 

 

 

 

 

 

 

Table 3.6 Page 2 of 13

 

 

 

 

 

 

3-16 User Guide

 

 

 

 

Using the Control Panel

 

Table 3.6

Menu Options (continued)

 

 

 

 

 

 

 

 

Menu

 

 

 

Description and Items

 

 

 

 

 

 

 

PCL Menu

 

 

Allows you to establish the default configuration for the printer when printing PCL

 

 

 

 

emulation jobs.

 

 

 

 

 

 

 

 

 

 

 

Font Number

Sets the default font in PCL.

 

 

 

 

 

 

 

 

 

 

Pitch

Sets the pitch of the default font in PCL when the default

 

 

 

 

 

font already selected is a scalable fixed pitch font.

 

 

 

 

 

 

 

 

 

 

Point Size

Sets the point size of the default font in PCL when the default

 

 

 

 

 

font already selected is a scalable proportional spaced font.

 

 

 

 

 

 

 

 

 

 

Symbol Set

Sets the default font symbol set used in PCL.

 

 

 

 

 

 

 

 

 

 

Orientation

Sets the default orientation (portrait, landscape) used in PCL.

 

 

 

 

 

 

 

 

 

 

Form Length

Sets the default number of lines per page used in PCL.

 

 

 

 

 

 

 

 

 

 

Line Terminat

Enables the setting of an additional carriage return after

 

 

 

 

 

every line feed appearing in PCL text.

 

 

 

 

 

 

 

 

 

 

 

Table 3.6 Page 3 of 13

 

 

 

 

 

 

 

Chapter 3: Printing 3-17

Using the Control Panel

Table 3.6 Menu Options (continued)

Menu

 

 

Description and Items

 

 

 

 

 

 

System Menu

 

Allows you to set general printer features.

 

 

 

 

 

 

 

 

Language

Sets the language used for Control Panel display messages

 

 

 

 

and generated reports.

 

 

 

 

 

 

 

 

Paper Size

Sets the default paper size used in PCL and PostScript.

 

 

 

 

 

 

 

 

Paper Type

Sets the default paper type used in PostScript and PCL.

 

 

 

 

 

 

 

 

Page Policy

Allows the printer to automatically select an alternate paper

 

 

 

 

size and/or type if the requested size and/or type is not

 

 

 

 

loaded.

 

 

 

 

 

 

 

 

Policy Timeout

Directs the printer as to how long to wait before taking the

 

 

 

 

action defined by the setting of the Page Policy item.

 

 

 

 

 

 

 

 

Print Quantity

Sets multiple copies of each page (not collated sets).

 

 

 

 

 

 

 

 

Duplex

Enables or disables duplex printing for PostScript and PCL

 

 

 

 

jobs (and appears only when the optional duplex unit is

 

 

 

 

installed).

 

 

 

 

 

 

 

 

Draft Mode

Enables or disables a reduced toner mode for draft printing.

 

 

 

 

 

 

 

 

Edge-to-Edge

Enables or disables edge-to-edge printing in PCL.

 

 

 

 

 

 

 

 

XIE

Sets the default Xerox Image Enhancement (XIE) mode.

 

 

 

 

 

 

 

 

 

Table 3.6 Page 4 of 13

 

 

 

 

 

 

3-18 User Guide

 

 

 

Using the Control Panel

 

Table 3.6 Menu Options (continued)

 

 

 

 

 

 

 

Menu

 

 

Description and Items

 

 

 

 

 

 

System Menu

 

Resolution

Sets the default resolution for PCL and PostScript jobs.

 

(continued)

 

 

 

 

 

Output Timeout

Determines how many seconds the system will wait after a

 

 

 

 

 

 

 

bin is filled before directing output to an alternate bin.

 

 

 

 

 

 

 

 

Output Offset

Enables or disables alternately offsetting output from jobs.

 

 

 

 

 

 

 

 

Output Dest

Sets the default paper output destination for PCL and

 

 

 

 

PostScript jobs.

 

 

 

 

 

 

 

 

Staple Mode

Selects the default staple position (when the Finisher is

 

 

 

 

installed.)

 

 

 

 

 

 

 

 

Print PS Errors

Controls the use of the built-in PostScript error handler or

 

 

 

 

debugger.

 

 

 

 

 

 

 

 

Power Saver

Defines a period of inactivity after which time the printer will

 

 

 

 

enter a low power state.

 

 

 

 

 

 

 

 

Config Legal/B4

Selects which of these sizes will be recognized by the tray

 

 

 

 

size switches.

 

 

 

 

 

 

 

 

Config Exec/B5

Selects which of these sizes will be recognized by the tray

 

 

 

 

size switches.

 

 

 

 

 

 

 

 

Defaults

Sets the type of factory defaults to use when a “Factory

 

 

 

 

Default” is performed.

 

 

 

 

 

 

 

 

 

Table 3.6 Page 5 of 13

 

 

 

 

 

 

Chapter 3: Printing 3-19

Using the Control Panel

Table 3.6 Menu Options (continued)

Menu

 

 

Description and Items

 

 

 

 

 

 

Parallel Menu

 

Allows you to set options for the parallel port connection.

 

 

 

 

 

 

 

 

Port Enable

Enables or disables the parallel port.

 

 

 

 

 

 

 

 

Port Timeout

Sets the time for determining when to end an incomplete

 

 

 

 

print job and poll the next port in the polling sequence.

 

 

 

 

 

 

 

 

Parallel PDL

Sets the default Print Description Language emulation for the

 

 

 

 

parallel port.

 

 

 

 

 

 

 

 

Binary PS

Enables or disables the binary mode of PostScript for jobs

 

 

 

 

received on the parallel port.

 

 

 

 

 

 

 

 

Bidirectional

Enables or disables bi-directional communications through

 

 

 

 

the parallel port.

 

 

 

 

 

 

Serial Menu

 

Allows you to set options for the serial port connection (and appears only if the

 

 

 

optional serial port is installed).

 

 

 

 

 

 

 

 

Port Enable

Enables or disables the serial port.

 

 

 

 

 

 

 

 

Port Timeout

Sets the time for determining when to end an incomplete

 

 

 

 

print job and poll the next port in the polling sequence.

 

 

 

 

 

 

 

 

Serial PDL

Sets the default Print Description Language emulation for the

 

 

 

 

serial port.

 

 

 

 

 

 

 

 

Flow Control

Sets the handshaking parameters for the serial port.

 

 

 

 

 

 

 

 

Baud Rate

Sets the baud rate for the serial port.

 

 

 

 

 

 

 

 

Binary PS

Enables or disables the binary mode of PostScript for jobs

 

 

 

 

received on the serial port.

 

 

 

 

 

 

 

 

 

Table 3.6 Page 6 of 13

 

 

 

 

 

 

3-20 User Guide

 

 

 

Using the Control Panel

 

Table 3.6 Menu Options (continued)

 

 

 

 

 

 

 

Menu

 

 

Description and Items

 

 

 

 

 

 

USB Menu

 

Allows you to set options for the USB port connection.

 

 

 

 

 

 

 

 

Port Enable

Enables or disables the USB port.

 

 

 

 

 

 

 

 

Port Timeout

Sets the time for determining when to end an incomplete

 

 

 

 

print job and poll the next port in the polling sequence.

 

 

 

 

 

 

 

 

USB PDL

Sets the default Print Description Language emulation for the

 

 

 

 

USB port.

 

 

 

 

 

 

 

 

Binary PS

Enables or disables the binary mode of PostScript for jobs

 

 

 

 

received on the USB port.

 

 

 

 

 

 

Ethernet Menu

 

Allows you to set options for the Ethernet port connection.

 

 

 

 

 

 

 

 

LPR Enable

Enables or disables the Ethernet LPR protocol.

 

 

 

 

 

 

 

 

LPR Banner

Enables or disables the LPR banner sheet.

 

 

 

 

 

 

 

 

LPR PDL

Sets the default Print Description Language emulation for the

 

 

 

 

Ethernet LPR protocol.

 

 

 

 

 

 

 

 

LPR Binary PS

Enables or disables the LPR binary mode of PostScript.

 

 

 

 

 

 

 

 

DLC/LLC Enable

Enables or disables the Ethernet DLC/LLC protocol.

 

 

 

 

 

 

 

 

DLC/LLC PDL

Sets the default emulation for the Ethernet DLC/LLC

 

 

 

 

protocol.

 

 

 

 

 

 

 

 

DLC/LLC Bin PS

Enables or disables the DLC/LLC binary mode of PostScript.

 

 

 

 

 

 

 

 

NetBEUI Enable

Enables or disables the Ethernet NetBEUI interface.

 

 

 

 

 

 

 

 

 

Table 3.6 Page 7 of 13

 

 

 

 

 

 

Chapter 3: Printing 3-21

Using the Control Panel

Table 3.6 Menu Options (continued)

Menu

 

 

Description and Items

 

 

 

 

 

 

Ethernet Menu

 

NetBEUI PDL

Sets the default emulation for the Ethernet NetBEUI interface.

 

(continued)

 

 

 

 

 

NetBEUI Bin PS

Enables or disables the NetBEUI binary mode of PostScript.

 

 

 

 

 

 

 

 

 

 

 

AppSocket Enabl

Enables or disables the Ethernet AppSocket interface.

 

 

 

 

 

 

 

 

AppSocket PDL

Sets the default Print Description Language emulation for the

 

 

 

 

Ethernet AppSocket interface.

 

 

 

 

 

 

 

 

AppSocket Bin PS

Enables or disables the AppSocket binary mode of PostScript.

 

 

 

 

 

 

 

 

ETalk Enable

Enables or disables the Ethernet EtherTalk protocol.

 

 

 

 

 

 

 

 

HTTP Enable

Enables or disables the Ethernet HTTP Server protocol.

 

 

 

 

 

 

 

 

IP Address Res

Sets the method used to resolve (assign) the IP address,

 

 

 

 

including Sub Net mask and default gateway.

 

 

 

 

 

 

 

 

IP Address

Sets the four byte IP address. This item appears only if the IP

 

 

 

 

Address Res is set to static.

 

 

 

 

 

 

 

 

Sub Net Mask

Sets the four byte Sub Net Mask address. This item appears

 

 

 

 

only if the IP Address Res is set to static.

 

 

 

 

 

 

 

 

Default Gateway

Sets the four byte Default Gateway address.

 

 

 

 

 

 

 

 

Port Timeout

Sets the time for determining when to end an incomplete

 

 

 

 

print job and poll the next port in the polling sequence.

 

 

 

 

 

 

 

 

Speed

Sets the speed of the 10/100 Ethernet interface and whether

 

 

 

 

half or full duplex Ethernet. 10 MB is the default.

 

 

 

 

 

 

 

 

 

Table 3.6 Page 8 of 13

 

 

 

 

 

 

3-22 User Guide

 

 

 

Using the Control Panel

 

Table 3.6 Menu Options (continued)

 

 

 

 

 

 

 

Menu

 

 

Description and Items

 

 

 

 

 

 

Token Ring

 

Allows you to set options for the Token Ring port connection (and appears only if

 

Menu

 

the optional Token Ring interface is installed).

 

 

 

 

 

 

 

 

LPR Enable

Enables or disables the Token Ring LPR protocol.

 

 

 

 

 

 

 

 

LPR Banner

Enables or disables the LPR banner sheet.

 

 

 

 

 

 

 

 

LPR PDL

Sets the default Print Description Language emulation for the

 

 

 

 

Token Ring LPR protocol.

 

 

 

 

 

 

 

 

LPR Binary PS

Enables or disables the LPR binary mode of PostScript.

 

 

 

 

 

 

 

 

DLC/LLC Enable

Enables or disables the Token Ring DLC/LLC protocol.

 

 

 

 

 

 

 

 

DLC/LLC PDL

Sets the default emulation for the Token Ring DLC/LLC

 

 

 

 

protocol.

 

 

 

 

 

 

 

 

DLC/LLC Bin PS

Enables or disables the DLC/LLC binary mode of PostScript.

 

 

 

 

 

 

 

 

NetBEUI Enable

Enables or disables the Token Ring NetBEUI interface.

 

 

 

 

 

 

 

 

NetBEUI PDL

Sets the default Print Description Language emulation for the

 

 

 

 

Token Ring NetBEUI interface.

 

 

 

 

 

 

 

 

NetBEUI Bin PS

Enables or disables the NetBEUI binary mode of PostScript.

 

 

 

 

 

 

 

 

AppSocket Enabl

Enables or disables the Token Ring AppSocket interface.

 

 

 

 

 

 

 

 

AppSocket PDL

Sets the default Print Description Language emulation for the

 

 

 

 

Token Ring AppSocket interface.

 

 

 

 

 

 

 

 

AppSocket Bin PS

Enables or disables the AppSocket binary mode of PostScript.

 

 

 

 

 

 

 

 

 

Table 3.6 Page 9 of 13

 

 

 

 

 

 

Chapter 3: Printing 3-23

Using the Control Panel

Table 3.6 Menu Options (continued)

Menu

Description and Items

 

 

Token Ring Menu (continued)

TTalk Enable

Enables or disables the Token Ring TokenTalk protocol.

 

 

HTTP Enable

Enables or disables the Token Ring HTTP Server protocol.

 

 

IP Address Res

Sets the method used to resolve (assign) the IP address,

 

including Sub Net mask and default gateway.

 

 

IP Address

Sets the four byte IP address. This item appears only if the IP

 

Address Res is set to static.

 

 

Sub Net Mask

Sets the four byte Sub Net Mask address. This item appears

 

only if the IP Address Res is set to static.

 

 

Default Gateway

Sets the four byte Default Gateway address.

 

 

Port Timeout

Sets the time for determining when to end an incomplete

 

print job and poll the next port in the polling sequence.

 

 

Source Routing

Sets the source routing option.

 

 

Speed

Sets the default ring speed of the Token Ring interface.

 

 

LAA

Sets the six byte Locally Administered Address.

 

 

Table 3.6 Page 10 of 13

3-24 User Guide

 

 

 

Using the Control Panel

 

Table 3.6 Menu Options (continued)

 

 

 

 

 

 

 

Menu

 

 

Description and Items

 

 

 

 

 

 

Novell Menu

 

Allows you to modify Novell parameters.

 

 

 

 

 

 

 

 

Novell Enable

Enables or disables the Novell protocol.

 

 

 

 

 

 

 

 

Novell PDL

Sets the default Print Description Language emulation for the

 

 

 

 

Novell protocol.

 

 

 

 

 

 

 

 

Novell Binary PS

Enables or disables the Novell binary mode of PostScript.

 

 

 

 

 

 

 

 

Novell Mode

Sets the PServer mode for the Novell protocol.

 

 

 

 

 

 

 

 

Frame Type

Sets the frame type used for the Novell protocol.

 

 

 

 

 

 

 

 

Polling Interval

Sets the rate (in seconds) at which the PServer issues polling

 

 

 

 

requests for assigned queues.

 

 

 

 

 

 

 

 

PServer Name

Sets the name of the PServer in this printer.

 

 

 

 

 

 

 

 

Primary Server

Sets the name of the Primary file server.

 

 

 

 

 

 

 

 

NDS Tree

Sets the NDS Tree character string.

 

 

 

 

 

 

 

 

NDS Context

Set the NDS context string.

 

 

 

 

 

 

 

 

 

Table 3.6 Page 11 of 13

 

 

 

 

 

 

Chapter 3: Printing 3-25

Using the Control Panel

Table 3.6 Menu Options (continued)

Menu

 

 

Description and Items

 

 

 

 

 

 

Print Menu

 

Allows you to generate printer reports.

 

 

 

 

 

 

 

 

Config Sheet

Prints a Configuration Sheet showing the printer's current

 

 

 

 

information and menu settings.

 

 

 

 

 

 

 

 

PCL Demo

Prints a sample page demonstrating the printer's capabilities.

 

 

 

 

 

 

 

 

PCL Font List

Prints a list of PCL fonts currently loaded.

 

 

 

 

 

 

 

 

PS Font List

Prints a complete list of all PostScript language typefaces.

 

 

 

 

 

 

 

 

Menu Map

Prints a page showing the structure of the Control Panel

 

 

 

 

Menu Tree.

 

 

 

 

 

 

 

 

Test Print

Prints a “test pattern” for analysis of print quality over the

 

 

 

 

entire page (intended for use by the service technician).

 

 

 

 

 

 

 

 

Disk Directory

Prints a copy of the disk directory (and appears only if the

 

 

 

 

optional hard drive is installed).

 

 

 

 

 

 

 

 

Hex Mode

Enables or disables hex dump mode, which prints the data

 

 

 

 

stream as hex codes instead of interpreting it as print data.

 

 

 

 

 

 

 

 

Restart Printer

Reboots the printer as if the power was cycled but bypasses

 

 

 

 

the power on diagnostics.

 

 

 

 

 

 

 

 

 

Table 3.6 Page 12 of 13

 

 

 

 

 

 

3-26 User Guide

 

 

 

Using the Control Panel

 

Table 3.6 Menu Options (continued)

 

 

 

 

 

 

 

Menu

 

 

Description and Items

 

 

 

 

 

 

Reset Menu

 

Allows you to access printer reset functions (and appears only when the printer is

 

 

 

powered on while holding down the Online and Enter keys).

 

 

 

 

 

 

 

 

Factory Defaults

Resets menus to factory defaults.

 

 

 

 

 

 

 

 

Network Defaults

Resets parameters in the Ethernet, Token Ring, and Novell

 

 

 

 

Menus to factory defaults.

 

 

 

 

 

 

 

 

Demo Mode

Places the printer in demo mode.

 

 

 

 

 

 

 

 

Delete All Jobs

Deletes all secure jobs from the hard disk (and appears only if

 

 

 

 

the optional hard drive is installed).

 

 

 

 

 

 

 

 

Disk Initialize

Initializes the hard disk (and appears only if the optional hard

 

 

 

 

drive is installed).

 

 

 

 

 

 

 

 

Disk Format

Formats the hard disk (and appears only if the optional hard

 

 

 

 

drive is installed).

 

 

 

 

 

 

 

 

Flash Format

Formats flash memory (and appears only if the optional Flash

 

 

 

 

ROM DIMM is installed).

 

 

 

 

 

 

 

 

 

Table 3.6 Page 13 of 13

 

 

 

 

 

 

Chapter 3: Printing 3-27

Using the Control Panel

Printing a Password

Job

To print a password job sent to the printer and stored in the optional hard drive (such as a secure job or proof job), follow these steps:

1 At the Control Panel, press Menu Up or Menu Down until you see:

Menus

Password Menu

2 Press Item Up or Item Down and you will see:

Enter Password _xxx

3 Enter the job’s numeric password and you will see:

All Jobs

Print

4 Press Enter to print all jobs. OR:

Press Item Up and Item Down to scroll through the jobs, then press Enter when the job you wish to print is shown. Repeat this step as necessary to release more than one job.

5 When done, press Online.

3-28 User Guide

Deleting a Password

Job

Using the Control Panel

To delete a password job sent to the printer and stored in the optional hard drive (such as a secure job or proof job), follow these steps:

1 At the Control Panel, press Menu Up or Menu Down until you see:

Menus

Password Menu

2 Press Item Up or Item Down and you will see:

Enter Password _xxx

3 Enter the job’s numeric password and you will see:

All Jobs

Print

4 Press Value Up or Value Down and you will see:

All Jobs

Delete

5 Press Enter to delete all jobs. OR:

Press Item Up and Item Down to scroll through the jobs, then press Enter when the job you wish to delete is shown with Delete on the line under it. Repeat this step as necessary to delete more than one job.

6 When done, press Online.

Chapter 3: Printing 3-29

Using the Control Panel

Generating a Printer

Report

Your printer provides the following reports that can be printed:

Configuration Sheet

PCL Demo

PCL Font List

PostScript Font List

Menu Map

Test Print

Disk Directory (if the optional hard drive is installed)

Fault History

To print one of these reports, follow these steps:

1 At the Control Panel, press Menu Up or Menu Down until you see:

Menus

Print Menu

2 Press Item Up or Item Down until you see the page you want to print (such as Config Sheet).

3 Press Enter to print the page.

3-30 User Guide

Using the 10-bin

Mailbox/Collator

Using the Control Panel

The 10-bin Mailbox/Collator is an optional output device available for the printer. It handles all supported paper sizes, except A6 and envelopes, in 10 individually addressable bins at up to 100 sheets per bin.

Mailbox Sorter Modes

There are two different Mailbox/Sorter modes provided by the 10-Bin Collator:

Mailbox Mode: Each mailbox bin can be addressed individually using the job destination functionality contained in the printer driver.

Sorter Destination Mode: The mailbox works like a copier sorter when multiple sets are printed. When up to 10 sets are requested, the first set is sent to Bin 1, the second set to Bin 2, and so on.

If more than 10 copies are selected, the entire job is sent to the Face-down Bin.

Printing to the Mailbox/Collator

To send a job to the mailbox, use a printer driver to select a specific bin for the output destination for your job or select the sorter mode and then print your job.

Chapter 3: Printing 3-31

Using the Control Panel

Duplex Printing With the optional duplex unit installed, you can print two-sided (duplex) jobs.

Use only the paper size listed in Table 2.3 on page 2-26. Do not use envelopes, postcards, transparencies, or label paper for duplex jobs.

To print duplex, select it in your printer driver when you set printer properties (for all jobs) or when you print a document for a specific job.

To ensure that duplex jobs print in the proper orientation, set the driver’s Orientation and Duplex options to the appropriate settings, as shown in Figure 3.2 on page 3-33.

Refer to Chapter 2 for the proper orientation of drilled paper and letterhead when printing duplex.

3-32 User Guide

Using the Control Panel

Figure 3.2 Duplex binding orientation and Control Panel menu settings

Portrait Orientation: Set Duplex to Long Edge.

Portrait Orientation: Set Duplex to Short Edge.

Landscape Orientation: Set Duplex to Long Edge.

Landscape Orientation: Set Duplex to Short Edge.

 

Chapter 3: Printing

 

3-33

Using the Finisher

Using the Finisher

Features The finisher option has three output bins with a total maximum capacity of 2,000 unstapled sheets, up to 667

unstapled sheets per bin. Stapled output can be sent to all three bins.

Built-in Stapler

The stapler can staple sets of up to 50 sheets. It has three stapling modes (Front for portrait, Back for landscape, and Dual for booklet mode). The customer-replaceable stapling unit contains 5,000 staples which are packaged as a supply item, in sets of three, for a total of 15,000 staples per package. The finisher comes with one staple cartridge of 5,000 staples.

Capacity Handling

The finisher is programmed to ensure that there is enough space remaining in the bin to output a job of from two to 50 pages. Up to 50 sheets can be stapled.

Stapled sets are kept in a compiler bin and ejected once a complete set has been stapled. Output is delivered to the finisher bins face down only.

The finisher has an elevator that positions one of the three output bins to receive output from the compiler bin. The finisher home position is when Bin 2 receives output from the compiler bin. Finisher bin selection can be made from printer drivers.

3-34 User Guide

Using the Finisher

Job Offsetting

The finisher supports offsetting of printed jobs in all three bins.

Supported Paper Sizes

All sizes of paper can be sent to the finisher except A6 and Envelopes. Mixed sizes of paper can be sent to the finisher bins as long as all the paper within a single job is the same size. Mixed paper sizes within the same job cannot be compiled and stapled. See Table 3.7 on page 3-37 for supported paper sizes.

Output Destination

With a finisher installed, the user may select the following output destinations: Face Down Bin, Face Up Bin, Finisher Bin 1, Finisher Bin 2, and Finisher Bin 3. Output destination can also be set by the System Administrator.

Output Bin Sensing

Each finisher bin senses not only the height of each stack, but also the number of stapled sets delivered to each stack. When the number of stapled sets delivered to the bin reaches 100 for long edge feed (LEF) paper sizes, or 50 for short edge feed (SEF) paper sizes, as shown in Table 3.7 on page 3-37, the bin is reported as full.

Chapter 3: Printing 3-35

Using the Finisher

Bin Level Sensors

Finisher sensors can detect the following bin conditions:

Empty

50%

Full

When a bin is full and the stack height does not allow additional sets to be sent to it, the destination of additional sets directed to the full bin is determined by the Output Timeout system parameter in the printer’s System Menu.

Safety Limitation

When Finisher Bin 3 is selected, the bins are raised to the highest position. In the interest of safety, they will only remain in this position for one minute following the last page delivered to Bin 3. After one minute, the bins are lowered to align Bin 2 with the output paper path.

Unload Button

The Unload Button temporarily interrupts printing and places the finisher in the home position to allow the operator to remove output. It also signals the controller to sense stack height in the bins and resume printing after the stack has been removed. Figure 1.4 on page 1-17 illustrates the position of the unload button.

3-36 User Guide

 

 

 

 

 

Using the Finisher

Bin Capacity

Each Finisher Bin is capable of stacking up to 667 sheets

 

of 20 lb. paper for long edge feed (LEF) paper sizes and

 

333 sheets for short edge feed (SEF) paper sizes.

 

The maximum stack height is decreased when stapled sets

 

are delivered to each bin, since stapled sets affect the

 

stability of the output stack.

 

 

 

 

Table 3.7 lists the supported paper sizes and the

 

maximum capacity for each bin based upon whether the

 

output is unstapled or stapled.

 

 

 

Table 3.7 Maximum Capacity Per Bin

 

 

 

 

 

 

 

 

 

 

 

 

 

Capacity

 

Capacity

 

Paper Size

 

 

Unstapled

 

 

 

 

 

Stapled Sets

 

 

 

 

Sheets

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Letter (8.5 x 11”) LEF

 

 

667

 

100

 

 

 

 

 

 

 

 

Statement (5.5 x 8.5”) LEF

 

 

667

 

100

 

 

 

 

 

 

 

 

Executive (7.25 x 10.5”) LEF

 

 

667

 

100

 

 

 

 

 

 

 

 

A4 (210 x 297mm) LEF

 

 

667

 

100

 

 

 

 

 

 

 

 

A5 (148 x 210mm) LEF

 

 

667

 

100

 

 

 

 

 

 

 

 

B5-JIS (182 x 257 mm) LEF

 

 

667

 

100

 

 

 

 

 

 

 

 

Legal (8.5 x 14”) SEF

 

 

333

 

50

 

 

 

 

 

 

 

 

Folio (8.5 x 13”) SEF

 

 

333

 

50

 

 

 

 

 

 

 

 

Ledger (11 x 17”) SEF

 

 

333

 

50

 

 

 

 

 

 

 

 

A3 (287 x 420mm) SEF

 

 

333

 

50

 

 

 

 

 

 

 

 

B4-JIS (257 x 364 mm) SEF

 

 

333

 

50

 

 

 

 

 

 

 

Chapter 3: Printing 3-37

Using the Finisher

Stapling Positions Stapling positions can be set at the User Interface or by the System Administrator.

Letter, Statement, B5-JIS and Executive Paper

Figure 3.3 illustrates the approximate position of staples for Letter, Statement, B5-JIS and Executive paper in Portrait, Landscape, and Inverse Landscape Modes based upon the stapling position indicated in the left hand column.

Figure 3.3 Stapling positions for Letter, Statement,

B5-JIS and Executive paper

Stapling

 

Portrait

 

Landscape

 

Inverse

Position

 

 

 

Landscape

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Position 1

 

 

 

 

 

 

 

 

 

 

 

/

 

 

 

 

 

 

 

 

 

 

 

 

\

 

 

 

 

 

 

A

 

 

A

 

 

A

 

 

 

 

 

 

 

 

 

\

 

 

 

 

 

 

 

 

 

 

 

Position 2

 

|

 

A

A

A

|

Dual

|

 

 

 

 

A

 

A

 

 

A

 

 

 

 

|

3-38 User Guide

Using the Finisher

A4 Paper

Figure 3.4 illustrates the approximate position of staples for A4 paper in Portrait, Landscape, and Inverse Landscape Modes based upon the stapling position indicated in the left hand column.

Figure 3.4 Stapling positions for A4 paper

Stapling

 

Portrait

 

Landscape

 

Inverse

Position

 

 

 

Landscape

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Position 1

 

 

 

 

 

 

 

 

 

 

 

/

 

 

 

 

 

 

 

 

 

 

 

 

\

 

 

 

 

 

 

A

 

 

A

 

 

A

 

 

 

 

 

 

 

 

 

\

 

 

 

 

 

 

 

 

 

 

 

Position 2

 

/

 

A

A

A

/

\

Dual

|

 

 

 

 

A

 

A

 

 

A

 

 

 

 

|

Chapter 3: Printing 3-39

Using the Finisher

A5 Paper

Figure 3.5 illustrates the approximate position of staples for A5 paper in Portrait, Landscape, and Inverse Landscape Modes based upon the stapling position indicated in the left hand column.

Figure 3.5 Stapling positions for A5 paper

Stapling

 

Portrait

 

Landscape

 

Inverse

Position

 

 

 

Landscape

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Position 1

 

 

 

 

 

 

 

 

 

 

 

/

 

 

 

 

 

 

 

 

 

 

 

 

\

 

 

 

 

 

 

A

 

 

A

 

 

A

 

 

 

 

 

 

 

 

 

\

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Position 2

 

\

 

 

 

 

 

 

/

A

 

A

 

A

/

Dual

|

 

 

 

 

A

 

A

 

 

A

 

 

 

 

 

 

 

 

 

 

|

3-40 User Guide

Using the Finisher

A3 Paper

Figure 3.6 illustrates the approximate position of staples for A3 paper in Portrait, Landscape, and Inverse Landscape Modes based upon the UI parameters indicated in the left hand column.

Figure 3.6 Stapling positions for A3 paper

Stapling

 

Portrait

 

Landscape

 

Inverse

 

 

 

Landscape

Position

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Position 1

 

 

 

 

 

 

 

 

 

 

 

\

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

/

 

 

 

A

 

 

A

 

 

A

 

 

 

 

 

 

/

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Position 2

/

 

 

\

A

A

A

\

Dual

 

|

|

A

A

A

| |

Chapter 3: Printing 3-41

Using the Finisher

Ledger, Legal, B4-JIS and Folio Paper

Figure 3.7 illustrates the approximate position of staples for Ledger, Legal, B4-JIS and Folio paper in Portrait, Landscape, and Inverse Landscape Modes based upon the UI parameters indicated in the left hand column.

Figure 3.7 Stapling positions for Ledger, Legal, B4-JIS and Folio paper

Stapling

 

Portrait

 

Landscape

 

Inverse

Position

 

 

 

Landscape

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Position 1

 

 

 

 

 

 

 

 

 

 

 

\

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

/

 

 

 

A

 

 

A

 

 

A

 

 

 

 

 

 

/

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Position 2

 

 

 

 

 

 

 

 

 

 

 

|

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A

 

 

A

 

 

A

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Dual

 

 

 

 

 

 

 

 

 

 

 

— —

 

 

 

 

 

 

 

 

 

 

 

 

|

 

 

|

 

 

 

A

 

 

A

 

 

A

 

 

 

 

 

 

|

 

 

|

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3-42 User Guide