Apple N3225, N4025, N3225 User Manual

2.58 Mb
Loading...

The Xerox DocuPrint

N3225 and N4025

Network Laser Printers

User Guide

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

Printed in the United States of America.

XEROX® and all Xerox product names and product numbers mentioned in this publication are registered trademarks of the Xerox Corporation. Other company trademarks are also acknowledged. PCL is a trademark of the Hewlett-Packard Company. MS, MS-DOS, Windows NT, Microsoft LAN Manager, Windows 95 and Windows 98 are trademarks of Microsoft Corporation. Adobe® and PostScript® are trademarks of Adobe Systems Incorporated. TrueType is a trademark of Apple Computer, Inc. OS/2 is a trademark of International Business Machines. Sun and Solaris are trademarks of Sun Corporation.

This printer contains emulations of Hewlett-Packard PCL 5e and PCL 6 command languages (recognizes HP PCL 5e and PCL 6 commands) and processes these commands in a manner compatible with Hewlett Packard LaserJet printer products.

This product includes an implementation of LZW licensed under U.S. Patent 4.558.302.

Changes are periodically made to this document. Technical updates will be included in subsequent editions.

Copyright ©2000, Xerox Corporation. All Rights Reserved.

Contents

Safety Notes ................................................................

1

Note, Caution and Warning Symbols ......................................

2

Electrical Safety ......................................................................

3

Maintenance Safety................................................................

4

Operational Safety .................................................................

5

Chapter 1 Getting to Know Your Printer ..................................

1-1

Introduction ........................................................................

1-3

Printer Features ...................................................................

1-4

Paper Handling ................................................................

1-4

Automatic Tray Sequencing ..............................................

1-6

Connectivity .....................................................................

1-7

Page Description Languages.............................................

1-8

Edge to Edge Printing .......................................................

1-8

Automatic Language Sensing and Switching .....................

1-8

Resolution ........................................................................

1-9

Fonts................................................................................

1-9

Automatic Font/Macro Saving ..........................................

1-9

Print Speed ....................................................................

1-10

 

User Guide

Memory Expansion.........................................................

1-10

Hard Disk Drive Option ..................................................

1-11

Secure Printing ...............................................................

1-11

Proof Printing .................................................................

1-11

Send Once, RIP Once, Print Many...................................

1-12

Power Saver ...................................................................

1-13

Printer Generated Reports...............................................

1-14

Printer Components...........................................................

1-15

Printing a Configuration Sheet ...........................................

1-18

Printer Documentation ......................................................

1-19

Printed Documentation ..................................................

1-19

Product CD ....................................................................

1-20

Printer Management Software CD ..................................

1-20

Chapter 2 Loading Print Media ...............................................

2-1

Selecting Print Media...........................................................

2-2

Storing Paper ......................................................................

2-7

Loading Paper .....................................................................

2-8

Trays 1, 2, and 3 (if installed) ..........................................

2-9

Trays 4 and 5 in the 2,500 Sheet Feeder ........................

2-14

50 Sheet Bypass Feeder ..................................................

2-17

100 Envelope Feeder ......................................................

2-23

Automatic Tray Switching..................................................

2-24

Paper Size/Type Mismatch .............................................

2-25

Duplex (Two-Sided) Printing ..............................................

2-26

Chapter 3 Printing ...................................................................

3-1

Introduction ........................................................................

3-2

Using the Printer Drivers ......................................................

3-3

Installing the Printer Drivers .............................................

3-4

Configuring the Printer Drivers..........................................

3-4

Using the Driver’s Features ...............................................

3-5

Using the Control Panel .......................................................

3-9

User Guide

The Display....................................................................

3-10

The Indicator Lights........................................................

3-11

The Keys ........................................................................

3-12

Menu Options ................................................................

3-14

Printing a Password Job..................................................

3-28

Deleting a Password Job .................................................

3-29

Generating a Printer Report ............................................

3-30

Using the 10-bin Mailbox/Collator..................................

3-31

Duplex Printing ..............................................................

3-32

Using the Finisher ..............................................................

3-34

Features .........................................................................

3-34

Bin Capacity...................................................................

3-37

Stapling Positions ...........................................................

3-38

Paper Output Exception Conditions.................................

3-43

Chapter 4 Maintaining the Printer ...........................................

4-1

Regular Printer Maintenance................................................

4-2

Cleaning the Printer .........................................................

4-2

Replacing the Laser Print Cartridge ......................................

4-3

Standard Configuration....................................................

4-4

Duplex Configuration .......................................................

4-7

Replacing the Maintenance Kit...........................................

4-10

Adding Staples to the Finisher ............................................

4-11

Chapter 5 Troubleshooting ......................................................

5-1

Before You Begin Troubleshooting ........................................

5-3

Hardware.........................................................................

5-4

Software ..........................................................................

5-4

Trays and Covers..............................................................

5-4

Consumables ...................................................................

5-4

Error Messages ....................................................................

5-5

Paper Jams ..........................................................................

5-6

What Causes a Paper Jam?...............................................

5-6

User Guide

Clearing Paper Jams .........................................................

5-6

Clearing Area A (Without Duplex Module) ......................

5-14

Clearing Area A (With Duplex Module) ...........................

5-16

Clearing Area B ..............................................................

5-18

Clearing Area C..............................................................

5-18

Clearing Area D..............................................................

5-19

Clearing Area E ..............................................................

5-20

Clearing Area F...............................................................

5-20

Clearing Area G..............................................................

5-21

Clearing Area H..............................................................

5-21

Clearing Tray 5 ..............................................................

5-22

Clearing the Duplex Module ...........................................

5-24

Solving Printing Problems ..................................................

5-26

Solving Print Quality Problems ...........................................

5-30

Additional Sources of Troubleshooting Assistance ...............

5-38

Appendix A Printer Specifications ...............................................

A-1

Appendix B Notices and Certifications .......................................

B-1

FCC Notices...USA ...............................................................

B-2

Radio Frequency ...............................................................

B-2

Certifications...Canadian .....................................................

B-5

60 HZ, 115V....................................................................

B-5

European Markets ...............................................................

B-6

EN55022.........................................................................

B-7

Safety Extra Low Voltage Approval.......................................

B-8

User Guide

Safety Notes

The printer and its recommended consumable supplies have been designed and tested to meet strict safety requirements. Attention to the following notes will ensure the continued safe operation of your printer.

1

Note, Caution and Warning Symbols

Note, Caution and Warning

Symbols

Throughout this User Guide and the other printer guides, several symbols are used to emphasize useful, important and critical information. They are as follows:

This symbol indicates particularly useful or helpful information about your printer.

This symbol indicates a caution against performing any action that may damage your printer or degrade performance.

This symbol indicates a warning against performing any action that may lead to physical injury.

When these symbols are used within a step they are smaller, but equally important.

2 User Guide

Electrical Safety

Electrical Safety

Use the power cord supplied with your printer.

Do not place the printer where people may step on the power cord.

Do not place objects on the power cord.

Do not override or disable electrical or mechanical interlocks.

Do not block or cover slots and openings on the printer. Without adequate ventilation, the printer may overheat.

Do not push objects into slots and openings on the printer. Making contact with a voltage point or shorting out a part could result in fire or electrical shock.

If you notice unusual noises or odors, Power Off the printer immediately and disconnect the power cord from the electrical outlet. Call the manufacturer or your dealer to correct the problem.

If you notice that the power cord is damaged or that the printer may have been accidentally damaged, Power Off the printer immediately, disconnect the power cord, and call the manufacturer or your dealer.

3

Maintenance Safety

Maintenance Safety

Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer.

Do not use aerosol cleaners. The use of unapproved supplies can cause poor performance and could create a dangerous situation.

Do not let dust accumulate on the printer; use a slightly damp cloth to remove dust.

Use the supplies and cleaning materials only as directed in this manual. Keep all these materials out of the reach of children.

Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment. There are no parts that you can maintain or service behind these covers.

Follow the maintenance procedures provided in Chapter 4.

4 User Guide

Operational Safety

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines will help to ensure the continued safe operation of your printer.

Use the materials and supplies specifically designed for your printer. The use of unsuitable materials may result in poor performance and possibly a hazardous situation.

Follow all warnings and instructions marked on, or supplied with, the printer.

Place the printer in a dust free area where the temperature range is 41 to 95oF (5 to 35oC) and the relative humidity is 15 to 85%.

Choose a location for the printer with sufficient space around it for operation and maintenance.

Place the printer in an area where there is adequate space for ventilation and servicing. The recommended spacing is 10 in. (25cm) behind the printer, 10 in.

(25 cm) on either side of the printer, 24 in. (61 cm) in front of the printer and 30 in. (75 cm) above the printer.

Do not subject your printer to severe changes in temperature and/or humidity.

5

Operational Safety

Do not place the printer near a heat source or in direct sunlight.

Do not place the printer in line with the cold air flow from an air-conditioning system.

Place the printer on a level, solid surface with adequate strength for the weight of the machine. The weight of the printer without any packing materials is 99-105 lbs. (45-48 kg).

If you plan to move the printer, always make sure that the print cartridge carrier is in its rest position. To ensure this, Power Off your printer before you Power Off your computer.

Take care not to drop your printer.

Repack your printer in its original carton, whenever possible, to transport or ship it. Be sure to remove the toner cartridge before packing the printer.

Frequent operation of the Power switch is not recommended.

Do not Power Off the printer while printing.

Do not move the printer while printing.

6 User Guide

Getting to Know Your Printer

Introduction ......................................................................

1-3

Printer Features .................................................................

1-4

Paper Handling ..............................................................

1-4

Automatic Tray Sequencing ............................................

1-6

Connectivity ...................................................................

1-7

Page Description Languages ...........................................

1-8

Edge to Edge Printing .....................................................

1-8

Automatic Language Sensing and Switching ...................

1-8

Resolution ......................................................................

1-9

Fonts ..............................................................................

1-9

Automatic Font/Macro Saving ........................................

1-9

Print Speed ..................................................................

1-10

Memory Expansion .......................................................

1-10

Hard Disk Drive Option ................................................

1-11

Secure Printing .............................................................

1-11

Proof Printing ...............................................................

1-11

Send Once, RIP Once, Print Many .................................

1-12

Power Saver .................................................................

1-13

Chapter 1: Getting to Know Your Printer 1-1

Getting to Know Your Printer

Printer Generated Reports .............................................

1-14

Printer Components .........................................................

1-15

Printing a Configuration Sheet .........................................

1-18

Printer Documentation ....................................................

1-19

Printed Documentation ................................................

1-19

Product CD ..................................................................

1-20

Printer Management Software CD ................................

1-20

1-2 User Guide

Introduction

Introduction

In this chapter you will become familiar with the features of your printer and learn where to locate specific printer parts.

Before you use your printer, make sure that you perform all the steps outlined in the Quick Install Guide that came with the printer and install the necessary cables.

Your printer may have one or more optional features installed. First verify your exact equipment options before proceeding further. If you see features described in this section that are not available with the equipment you have, you can easily add them yourself. For more information, see the separate Supplies/Options Guide provided with your printer.

There are two different printer configurations:

The tabletop configuration.

The console configuration (sitting on top of the optional 2,500 Sheet Feeder).

Samples of each configuration are shown later in this chapter; however, the figures throughout this guide may show either configuration when illustrating a feature or procedure.

Chapter 1: Getting to Know Your Printer 1-3

Printer Features

Printer Features

 

Your printer has many special features that allow you to

 

achieve the results you need for your specific print job.

 

Features vary slightly according to the options you are

 

using and the memory installed in the printer. This

 

section will help you become familiar with your printer’s

 

features and capabilities.

Paper Handling

Your printer has several paper input source and paper

 

output options as described below. For a listing of

 

supported media types and sizes, refer to “Acceptable media

 

sizes and capacities for input trays” (page 2-4) and

 

“Acceptable media sizes and capacities for output bins”

 

(page 2-6).

 

Standard Input Sources

 

The printer comes with three standard input sources:

 

• Tray 1 (500 sheets)

 

• Tray 2 (500 sheets)

 

• Bypass Feeder (50 sheets)

 

Input Options

 

Two input options are available:

 

• The 2,500 Sheet Feeder consists of one 500 sheet tray

 

and two 1,000 sheet trays, increasing the total input

 

capacity to 3,500 sheets.

 

• The 100 Envelope Feeder holds 100 envelopes. It

 

replaces the 50 Sheet Bypass Feeder.

1-4 User Guide

Printer Features

Standard Output

The printer comes with two standard output destinations.

The 200 Sheet Face-up Bin holds up to 200 sheets of Letter/A4 paper.

The 500 Sheet Face-down Bin with offset capability holds up to 500 sheets of paper and can offset print jobs.

Output Options

Two additional output destinations are available.

The 10-bin Mailbox/Collator sits on top of the Face-down Bin. Output can be directed to any one of its 10 bins, and each bin has a capacity of 100 sheets of 20 lb. paper. There are two different Mailbox/Sorter modes:

Mailbox Mode: Each mailbox bin can be addressed individually using the job destination functionality contained in the printer driver.

Sorter Destination Mode: The mailbox works like a copier sorter when multiple sets are printed. When up to 10 sets are requested, the first set is sent to Bin 1, the second set to Bin 2, and so on.

If more than 10 sets are selected, the entire job is sent to the Face-down Bin.

Chapter 1: Getting to Know Your Printer 1-5

Printer Features

Automatic Tray

Sequencing

2000 Sheet Finisher can be installed only on console versions of the printer (i.e., versions which have the 2,500 Sheet Feeder). It has three output bins with a total maximum capacity of 2,000 unstapled sheets, up to 667 unstapled sheets per bin. There is stapling capability for all three bins. Stapled output is delivered face down.

The stapler can staple sets of up to 50 sheets. It has three stapling positions.

The customer-replaceable stapling cartridge contains 5,000 staples.

Duplex Printing

You can print two-sided documents when you install the Duplex Module option.

Refer to the Supplies/Options Guide for information about ordering printer input and output options.

The printer allows you to set automatic tray sequencing for jobs. When an input tray runs out of paper, the printer automatically switches to another tray (if another tray is loaded with the same size and type paper). That means you don't have to load paper as often. You can also install the optional 2,500 Sheet Feeder (with one 500 sheet tray and two 1,000 sheet trays) to extend your printing capacity.

1-6 User Guide

Printer Features

Connectivity The printer contains the following standard interfaces for connecting to a host computer or network:

IEEE 1284 Parallel

Universal Serial Bus (USB)

10/100Base-T Ethernet Optional interfaces:

10Base2 Ethernet

Token Ring

RS232 Serial

Installing an optional network interface disables the onboard 10/100Base-T Ethernet interface. Removing an optional network interface enables the on board 10/ 100Base-T Ethernet functionality again.

For information about supported network environment and protocols, refer to the Technical Information Guide on your Product CD.

Chapter 1: Getting to Know Your Printer 1-7

Printer Features

Page Description

Languages

Edge to Edge Printing

Automatic Language

Sensing and

Switching

Your printer includes these Page Description Languages (PDLs):

An emulation of HP PCL 5e

An emulation of HP PCL 6

An emulation of HP PJL

Adobe PostScript 3

You can print PostScript and PCL Emulation jobs all the way to the edge of the page. However, there is a 4 mm border on all edges, with all paper sizes, where print quality cannot be guaranteed.

Edge to Edge printing may be selected via the Control Panel for PCL jobs or via print drivers for both PCL and PostScript jobs. Note that selecting this feature will cause PCL jobs printing to be shifted up to the top of the page and left to the edge of the page.

The printer can process both PCL and PostScript jobs. When the printer's Language Sensing option is on, the printer samples the incoming data stream to determine which language the print job requires. The printer then switches to the proper interpreter for that job.

Language Sensing can be set individually for each port, or protocol within a port, from the Parallel, Serial, USB, Ethernet, Token Ring, and Novell Menus by setting the appropriate PDL setting as the default.

With the Language Sensing option on, the printer automatically samples each print job and switches to the appropriate processing language.

1-8 User Guide

Resolution

Fonts

Automatic Font/

Macro Saving

Printer Features

The printer provides the following resolutions:

600 x 600 dots per inch (dpi)

1200 x 1200 dpi quality

300 x 300 dpi (PCL 5e only)

The printer is set to print at 600 x 600 dpi (dots per inch). You can also print draft-quality jobs in which the printer automatically reduces the amount of toner by two-thirds (and prints a draft-quality output). Draft Mode can be selected on a per job basis from the printer drivers.

The PCL emulations use TrueType, Intellifont and bitmap fonts. There are 35 Intellifont fonts and 10 TrueType fonts resident in the printer. Other fonts many be downloaded to system RAM, Flash Memory or the optional hard disk.

PostScript 3 includes 136 fonts, of which 39 are resident in the printer. The remaining fonts are available on the product CD for downloading to system RAM, Flash Memory or the optional hard disk.

When you are printing both PostScript and PCL jobs, the printer will automatically save downloaded fonts, macros, and the entire PostScript environment when it switches Printer Description Languages. This saves you from having to download fonts, macros, and headers every time the program switches between PostScript and PCL.

Chapter 1: Getting to Know Your Printer 1-9

Printer Features

Print Speed

Memory Expansion

Print speed depends on the model/configuration of your printer and the complexity of your print jobs. Maximum rated print speed is either 32 ppm or 40 ppm.

The base printer contains 12 MB of Flash memory and 32 MB of DRAM installed as standard. There are three option slots each supporting 16, 32, or 64 MB DRAM DIMMS or 8 MB Flash ROM DIMMs.

The maximum DRAM memory, both on-board and added via DIMMs is 192 MB. Memory added beyond this limit is ignored.

Additional memory provides the following enhanced printer capabilities:

Additional font cache

Additional download space for fonts, macros and images

Increased throughput for complex pages, duplex pages and larger paper sizes (A3/Ledger)

Increased PostScript VM

Collated sets without the Hard Disk Drive

You can essentially increase the resident fonts of the printer or create resident macros by installing Flash DIMMs and downloading resources permanently to this memory.

Flash Memory DIMMs are installed in the same way as DRAM DIMMs and in the same slots. Refer to the instructions packed with the DIMMs or to Appendix C of the System Administrator Guide on the CD-ROM.

1-10 User Guide

Hard Disk Drive

Option

Printer Features

An optional Hard Disk Drive is also available, and is used for storing fonts, forms and macros, enabling secure and proof job printing and automatic collation of multiple sets of a document. (Refer to Chapter 3 of the System Administrator Guide for more information about using the Hard Disk Drive to download fonts and macros.)

Secure Printing

The printer allows users to define and control what are

 

called “secure jobs.” When a secure job is sent to the

 

printer, printing is delayed until the password associated

 

with that job is entered at the printer’s Control Panel.

 

Secure jobs are defined and enabled either via printer

 

drivers or via a sequence of PJL commands. (Refer to

 

Chapter 3 of the System Administrator Guide). This feature

 

requires the Hard Disk Drive option.

Proof Printing

The printer allows you to view and proofread the first set

 

of a multiple set job before printing the remaining sets.

 

This is called “proof printing”. When you send a proof job

 

to the printer, only the first set is printed immediately.

 

You can then go to the printer and proof the first set.

 

Depending on the outcome of the proofing, you can then

 

decide either to continue printing the remaining sets or to

 

delete the job by entering the Password Menu via the

 

Printer Control Panel. Proof printing jobs are defined and

 

enabled either via the printer drivers or via a sequence of

 

PJL commands. (Refer to Chapter 3 of the System

 

Administrator Guide). This feature requires the Hard Disk

 

Drive option.

Chapter 1: Getting to Know Your Printer 1-11

Printer Features

Send Once, RIP Once,

Print Many

The printer driver sends data to the printer only once, regardless of the number of copies specified. This conserves valuable network resources and allows users to resume their applications quickly.

Once the data reaches the printer, it analyzes the job to determine the amount of memory the rasterized data will require. If there is sufficient memory, it will perform Raster Image Processing (RIP) only once and hold the rasterized pages in memory for use in printing each successive copy.

Rasterizing is a time consuming part of the printing process. On many small group laser printers, raster processing is repeated for each successive copy. The ability of the printer’s intelligence to determine that particular jobs need to be rasterized once allows multiple sets to be produced at rated printer speeds. This enhances job performance.

Send Once, RIP Once, Print Many is performed automatically by the printer.

1-12 User Guide

Printer Features

Power Saver After 60 minutes of inactivity, the printer automatically turns off internal components to reduce the amount of electricity used. The printer automatically turns those components back on when it receives a print job.

Using the printer's Control Panel menu system, you can send the printer into Power Saver mode after your choice of 15, 30, 60, 90, 120 or 180 minutes of inactivity. Sixty minutes is the default. You can also disable the Power Saver mode entirely.

Chapter 1: Getting to Know Your Printer 1-13

Printer Features

Printer Generated

Reports

You can print any of the following reports from the Print Menu.

The Configuration Sheet lists printer name, software revision level, communication parameters settings, options installed, current option setting in the Control Panel's menu system and print counts.

The PCL Demo provides a sample of the printer's capabilities and lists the printer's key features.

The PCL Font List shows the PCL fonts that are currently available. The list includes resident fonts, fonts stored on the hard disk or flash memory and permanent fonts downloaded to system memory.

The PS Font List shows the PostScript fonts that are currently available. The list includes resident fonts, fonts stored on the hard disk or downloaded to system memory.

The Menu Map option prints a page showing the structure of the control panel menu tree.

The Test Print is used by service and repair technicians if problems occur with the printer.

The Disk Directory lists disk statistics and the disk file system directory, including fonts, forms, and macros.

The Flash Directory prints a copy of the flash directory.

The Fault History lists the last 100 faults that occurred in the printer.

See Chapter 3: Configuring the Printer in this User Guide and Chapter 1 of the System Administrator Guide for information about the Print Menu.

1-14 User Guide

Printer Components

Printer Components

The major components of the printer are indicated in

Figures 1.1 to 1.4.

Figure 1.1 Base printer components

Front View

1 Face-up Output Bin

2 Door A

3 50 Sheet Bypass Feeder

4 Door B

5 Face-down Output Bin

6 Power switch

7 Control Panel

8 Front cover

9Paper Tray 1

10Paper Tray 2

Rear View

1 Power cord receptacle

2 Hand grips

3Controller Board with host/ network interface ports.

4Connectors for optional

2,500 Sheet Feeder, 10-bin

Mailbox/Collator, Finisher

and Duplex Module

Chapter 1: Getting to Know Your Printer 1-15

Printer Components

Figure 1.2 Console configuration with options

Front View

110-bin Mailbox/Collator

2Face-up Output Bin

3Duplex Module

4 100 Envelope Feeder

5 2,500 Sheet Feeder (with

Paper Trays 3, 4, and 5)

Figure 1.3 Customer replaceable components

Front View, Covers Open

1 Fuser

2 Laser Print Cartridge

3 Bias Transfer Roll (BTR)

4 Feedrolls

1-16 User Guide

Printer Components

Figure 1.4 Finisher components

Front View

1 Transport Cover

2 Paper Transport

3 Staple Access Door

4 Unload Button

5 Output Bin 1

6 Output Bin 2

7 Output Bin 3

Top View

1 Area E

2 Area F

3 Door G

4 Area H

Chapter 1: Getting to Know Your Printer 1-17

Printing a Configuration Sheet

Printing a Configuration Sheet

A very convenient way of both testing basic printer operation and determining how your printer is configured is to print a Configuration Sheet.

The following operator sequence from the printer Control

Panel will cause a Configuration Sheet to be printed:

1. Press Menu Up or Menu Down until you see:

Menus

Print Menu

on the Display.

2. Press Item Up or Item Down until you see:

Print Menu

Config Sheet

on the Display.

3.Press Enter . The Configuration Sheet will be printed.

1-18 User Guide

Printer Documentation

Printer Documentation

Printed

Documentation

Printer documentation is provided in several different places. This section will serve as an initial roadmap to that documentation.

You have received the following pieces of documentation:

1.A Quick Install Guide which shows you how to get the printer up and running.

2.This User Guide which provides you with the basic information needed to use your printer. (More detailed user information is contained in your System Administrator Guide on your product CD.)

3.The Quick Network Install Guide which briefly shows you how to connect your printer to a network in your specific environment. (More detailed Network/ Environment information is contained in the

Technical Information Guide on your product CD.)

Chapter 1: Getting to Know Your Printer 1-19

Printer Documentation

Product CD This CD contains the following pieces of information:

The User Guide

The System Administrator Guide

The System Administrator Guide also contains a considerable amount of more detailed user information.

The documents on the CD are provided as PDF files with hyperlink capabilities that allow you to easily jump to and access different areas of the document. In addition, after you access the page or pages of information that you are seeking, you can print the page(s) that you need rather than print the entire chapter or the manual. If you do not have a PDF reader on your system, you can also install one from this CD.

Printer drivers are also contained on this CD. The majority of driver documentation is provided via the HELP files included with the drivers.

Printer Management

Software CD

User Guides are provided for each of the major printer management utilities. Consult the booklet enclosed with each CD for more information.

Since these CDs provide so much important information, please ensure that you store them in a safe place.

1-20 User Guide

Loading Print Media

Selecting Print Media .........................................................

2-2

Storing Paper ....................................................................

2-7

Loading Paper ...................................................................

2-8

Trays 1, 2, and 3 (if installed) ........................................

2-9

Trays 4 and 5 in the 2,500 Sheet Feeder ......................

2-14

50 Sheet Bypass Feeder ................................................

2-17

100 Envelope Feeder ....................................................

2-23

Automatic Tray Switching ................................................

2-24

Paper Size/Type Mismatch ...........................................

2-25

Duplex (Two-Sided) Printing ............................................

2-26

Chapter 2: Loading Print Media 2-1

Selecting Print Media

Selecting Print Media

This chapter will help you understand what kinds of paper you can use with the printer and also how to properly position paper in the different paper input sources.

Table 2.1 on page 2-4 lists the size paper, envelopes, and other print media you can use with all input trays.

Table 2.2 on page 2-6 lists the capacities of the printer’s output bins.

The printer supports paper weights as follows:

17-75 lbs. (64-200 g/m2) via paper trays

17-44 lbs. (64-165 g/m2) via the 50 Sheet Bypass Feeder

17-28 lbs. (64-105 g/m2) with duplex

The optional 2,500 Sheet Feeder supports 17-28 lbs. (64-105 g/m2)

Using sizes other than those listed in Table 2.1, or media not recommended for laser printers, may result in jams and print quality problems.

2-2 User Guide

Selecting Print Media

The following media are unacceptable for use in the printer. Their use may cause high rates of jamming and other paper-handling problems:

Excessively thick or thin paper

Heavily textured paper

Paper that has already been printed on (pre-printed letterhead is allowed)

Wrinkled, torn, or bent paper

Moist or wet paper

Curled paper

Paper with an electrostatic charge

Glued paper

Paper with special coating

Paper unable to withstand a temperature of 150º C (302º F)

Thermal paper

Carbon paper

Universal transparencies

Paper with paper fasteners, ribbons, staples, tape, etc. attached

Label stock with exposed backing sheet.

Chapter 2: Loading Print Media 2-3

Selecting Print Media

Table 2.1 Acceptable media sizes and capacities for input trays

Media Size1

 

 

 

Tray 2

 

Tray 4

 

50 Sheet

 

100

 

Tray 1

 

 

 

Bypass

 

Envelope

 

 

Tray 3

 

Tray 5

 

 

 

 

 

 

 

 

 

Feeder

 

Feeder

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A3

297x420 mm SEF2

 

 

 

 

 

 

 

A4

210x297 mm LEF2

 

 

 

 

 

 

A5

148x210 mm LEF

 

 

 

 

 

 

 

 

A6

105x148 mm SEF

 

 

 

 

 

 

 

 

 

Statement 5.5x8.5” LEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

B5-JIS 182x257mm LEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

B4-JIS 257x364mmSEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Executive 7.25x10.5” LEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Letter 8.5x11” LEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Folio 8.5x13” SEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Legal 8.5x14” SEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ledger 11x17” SEF

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Capacity

 

500

 

500/tray

 

1000/tray

 

50

 

100

 

 

 

 

 

 

 

 

 

 

 

 

1For acceptable media sizes for use with Duplex Module, see Table 2.3 on page 2-26.

2 SEF = Short Edge Feed, LEF = Long Edge Feed.

3 Maximum capacity using 20 lb. (80 g/m2) stock.

Table 2.1 Page 1 of 2

2-4 User Guide

Selecting Print Media

Table 2.1 Acceptable media sizes and capacities for input trays (continued)

Media Size1

 

 

 

Tray 2

 

Tray 4

 

50 Sheet

 

100

 

Tray 1

 

 

 

Bypass

 

Envelope

 

 

Tray 3

 

Tray 5

 

 

 

 

 

 

 

 

Feeder

 

Feeder

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Envelopes

 

 

 

 

 

 

 

 

 

 

COM-10 4.1x9.5”LEF

 

 

 

 

 

 

 

 

Monarch 3.8x7.5”LEF

 

 

 

 

 

 

 

 

DL 110x220mmLEF

 

 

 

 

 

 

 

 

C5 162x229mm LEF

 

 

 

 

 

 

 

 

Transparencies

 

 

 

 

 

 

 

 

 

 

A4 210x297 mm LEF

 

 

 

 

 

 

 

 

 

Letter 8.5x11” LEF

 

 

 

 

 

 

 

 

 

Labels

 

 

 

 

 

 

 

 

 

 

A4 210x297 mm LEF

 

 

 

 

 

 

 

 

 

Letter 8.5x11” LEF

 

 

 

 

 

 

 

 

 

Custom

 

 

 

 

 

 

 

 

 

Width: 110-297mm/3.9-11.7”

 

 

 

 

 

 

 

 

 

 

Length: 148-432mm/5.8-17”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Capacity3

 

500

 

500/tray

 

1000/tray

 

50

 

100

 

 

 

 

 

 

 

 

 

 

 

Table 2.1 Page 2 of 2

1For acceptable media sizes for use with Duplex Module, see Table 2.3 on page 2-26.

2SEF = Short Edge Feed, LEF = Long Edge Feed.

3Maximum capacity using 20 lb. (80 g/m2) stock.

Chapter 2: Loading Print Media 2-5

Selecting Print Media

Table 2.2 Acceptable media sizes and capacities for output bins

Media Size

 

Face-down Bin

 

Face-up Bin

 

10-bin Mailbox/

 

3-Bin Finisher/

 

 

 

Collator

 

Stapler

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A3 297x420 mm

 

 

 

 

1

A4 210x297 mm

 

 

 

 

A5 148x210 mm

 

 

 

 

A6 105x148 mm

 

 

 

 

 

 

Statement 5.5x8.5”

 

 

 

 

 

 

 

 

 

 

 

 

 

B5-JIS 182x257mm

 

 

 

 

B4-JIS 257x364mm

 

 

 

 

1

Executive 7.25x10.5”

 

 

 

 

Letter 8.5x11”

 

 

 

 

Folio 8.5x13”

 

 

 

 

1

Legal 8.5x14”

 

 

 

 

1

Ledger 11x17”

 

 

 

 

1

 

 

 

 

 

 

 

 

 

Envelopes

 

 

 

 

 

 

 

 

COM-10 4.1x9.5”

 

 

 

 

 

 

Monarch 3.8x7.5”

 

 

 

 

 

 

DL110x220mm

 

 

 

 

 

 

C5162x229mm

 

 

 

 

 

 

Transparencies

 

 

 

 

 

 

 

 

A4 210x297 mm

 

 

 

 

 

 

Letter 8.5x11”

 

 

 

 

 

 

Labels

 

 

 

 

 

 

 

 

A4 210x297 mm

 

 

 

 

 

 

Letter 8.5x11”

 

 

 

 

 

 

Custom

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Capacity2

 

500

 

200

 

100/bin

 

667/bin

 

 

 

 

 

 

 

 

 

1Maximum capacity for these sizes is 333 sheets/bin.

2Maximum capacity using 20 lb. (80 g/m2) stock.

2-6 User Guide

Storing Paper

Storing Paper

Print quality is optimized when paper and other print media are stored properly. Proper storage ensures optimum print quality and trouble-free printer options.

Store the paper on a flat surface, in a relatively low humidity environment.

Avoid storing paper in such a way as to cause wrinkling, bending, curling, etcetera.

Do not unwrap paper until you are ready to use it, and rewrap any paper you are not using.

Do not expose paper to direct sunlight or high humidity.

Chapter 2: Loading Print Media 2-7

Loading Paper

Loading Paper

The printer accepts paper from the following input trays:

Trays 1 (500 sheets) and 2 (500 sheets) in the printer (see page 2-9)

Tray 3 (500 sheets), the top tray in the optional 2,500 Sheet Feeder (see page 2-9)

Trays 4 (1,000 sheets), the lower left tray, and 5 (1,000 sheets), the lower right tray, in the optional 2,500 Sheet Feeder (see page 2-14)

The 50 Sheet Bypass Feeder in the printer (see page 2-17)

The optional 100 Envelope Feeder (see page 2-23)

Do not attempt to load paper during printing into a tray that is currently in use.

Do not overfill the trays.

Use only the media specified in Table 2.1 on page 2-4 and avoid using the media listed on page 2-2.

The multiple trays of the printer enable you to dedicate specific trays to specific sizes and types of paper. For example, if you have applications that require printing on letterhead, you can dedicate one of the printer’s trays to that paper stock.

2-8 User Guide

Loading Paper

Trays 1, 2, and 3 (if

installed)

Trays 1 and 2 in the printer, and Tray 3 in the optional 2,500 Sheet Feeder, hold up to 500 sheets of 20 lb.

(80 g/m2) paper each. Refer to the section “Selecting Print Media” (page 2-2) for acceptable paper sizes and weights.

1 Pull out the tray (Tray 1 is shown) until it stops.

2 Prepare a stack of paper, making sure the tops of the sheets are aligned.

3 Gently lift the paper guide and slide it all the way until it stops.

If you are replacing paper of the same size, skip to Step 5 on page 2-10.

Chapter 2: Loading Print Media 2-9

Loading Paper

4 Press down the gray handle and slide the side guide all the way until it stops.

5 Place the paper in the tray, between the guides (see Figure 2.1 on page 2-12 and Figure 2.2 on page 2-13 for orientation).

Do not stack paper above the indicated mark.

6

7

Adjust the side guide to the paper length.

Align the edges of the paper stack.

2-10 User Guide

Loading Paper

8

Adjust the paper guide to the paper width.

Make sure the guide is locked firmly in the guide hole on the bottom of the tray, and that both the side and width guides are set correctly for the size

of paper you are using.

9

If changing paper size, you may want to insert the correct

 

paper size label in the paper size slot on the front of the

 

tray.

10

Push the tray all the way back into the printer until it

 

latches.

Chapter 2: Loading Print Media 2-11

Loading Paper

Figure 2.1 Trays 1/2/3 paper orientation (long edge feed)

Top View

1Duplex printing

2Simplex printing

Load the following paper sizes with the long edge on the left (leading into the printer):

Letter Statement Executive A4

A5

B5-JIS

2-12 User Guide

Loading Paper

Figure 2.2 Trays 1/2/3 paper orientation (short edge feed)

Top View

1 Duplex printing

2 Simplex printing

Load the following paper sizes with the short edge on the left (leading into the printer):

Legal

Folio

Ledger A3 B4-JIS

The paper in this illustration looks like letter or A4 size paper, but it is not. The graphic is only a generic representation of the paper sizes listed above.

Chapter 2: Loading Print Media 2-13

Loading Paper

Trays 4 and 5 in the

2,500 Sheet Feeder

Trays 4 and 5 in the optional 2,500 Sheet Feeder hold up to 1,000 sheets of 20 lb. (80 g/m2) paper each (in A4, Letter and Executive size only). The following procedure uses Tray 4 as an example, but can be used for Tray 5 as well.

1 Pull out the tray until it stops.

2 Prepare a stack of paper, making sure the tops of the sheets are aligned.

2-14 User Guide

Loading Paper

3 Place paper in the tray, against the left side (refer to Figure 2.3 on page 2-16 for orientation). Slide back the stop.

Do not stack paper above the indicated mark.

4 Push the tray back in.

.

Chapter 2: Loading Print Media 2-15

Loading Paper

Figure 2.3 Trays 4 and 5 paper orientation

Top View Tray 4

1Duplex printing

2Simplex printing

Load the following sizes with the long edge on the left (leading into the printer):

Letter Executive A4

Top View Tray 5

1 Duplex printing

2 Simplex printing

Load the following sizes with the long edge on the left (leading into the printer):

Letter Executive A4

2-16 User Guide

50 Sheet Bypass

Feeder

Loading Paper

The 50 Sheet Bypass Feeder holds up to 50 sheets of 20 lb (80 g/m2) paper. Refer to the section “Selecting Print Media” (page 2-2) for acceptable media sizes and weights.

1 If necessary, pull out the extension tray to fit the length of paper to be used.

2 Place the paper along the right side of the Bypass Feeder (refer to Figure 2.4 on page 2-19 and Figure 2.5 on

page 2-20 for paper orientation, and to Figure 2.6 on page 2-21 for envelope orientation).

3 Push the paper guide slightly to touch the paper stack (to ensure contact with the paper sensor).

Chapter 2: Loading Print Media 2-17

Loading Paper

 

4

Push the paper as far as it can go into the printer.

5

When finished printing from the Bypass Feeder, remove

 

any remaining paper from the tray and push back the

 

extension tray (if necessary), as paper will be fed from the

 

Bypass Feeder if it is selected in the tray sequence.

2-18 User Guide

+ 119 hidden pages