Apple LaserWriter 12/640 PS User Manual

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Apple

LaserWriter 12/640 PS

Setting up, connecting, and using your printer

K Apple Computer, Inc.

written consent of Apple. Your rights to the software are governed by the accompanying software license agreement.

The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries. Use of the “keyboard” Apple logo (Option-Shift-K) for commercial purposes without the prior written consent of Apple may constitute trademark infringement and unfair competition in violation of federal and state laws.

Every effort has been made to ensure that the information in this manual is accurate. Apple is not responsible for printing or clerical errors.

Apple Computer, Inc. 1 Infinite Loop Cupertino, CA 95014-2084 (408) 996-1010

Apple, the Apple logo, AppleTalk, A/UX, EtherTalk, LaserWriter, LocalTalk, Mac, Macintosh, StyleWriter, and TrueType are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.

Finder, FinePrint, and QuickDraw are trademarks of Apple Computer, Inc. Adobe, Adobe Type Manager, and PostScript are trademarks of Adobe Systems Incorporated or

its subsidiaries and may be registered in certain jurisdictions. AIX is a registered trademark of IBM Corporation and is being used under license. The Energy Star emblem is a trademark of the U.S. Environmental Protection Agency. Helvetica, Palatino, and Times are registered trademarks of Linotype-Hell AG and/or its

subsidiaries. ITC Avant Garde, ITC Bookman, ITC Zapf Chancery, and ITC Zapf Dingbats are registered

trademarks of International Typeface Corporation. UNIX is a registered trademark of Novell, Inc. in the U.S. and other countries, licensed

exclusively through X/Open Company, Ltd. Simultaneously published in the United States and Canada. Mention of third-party products is for informational purposes only and constitutes neither an

endorsement nor a recommendation. Apple assumes no responsibility with regard to the performance or use of these products.

Proprietary Rights Notice The digitally encoded, machine-readable outline data for producgint the typefaces provided as

part of your printer is copyrighted © 1981 Linotype. All rights reserved. This data is the property of Linotype, and may not be reproduced, used, displayed, modified, disclosed, or transferred without the express written approval of Linotype.

Content Overview

Preface How Much of This Book Do I Have to Read? xix

Part I Guide for Printer Administrators

1 Setting Up the LaserWriter 12/640 PS 1 2 Setting Up the Printer for Mac OS Users 29 3 Setting Up the Printer for Windows, DOS, and NetWare Users 63 4 Setting Up the Printer for UNIX Users 107 5 Installing Options 133

Part II Guide for Users

6 Mac OS Users 165 7 Windows 3.1 and DOS Users 197 8 Windows 95 Users 225

9 UNIX Users 253 10 Loading Paper 255 11 Maintenance 277

iii

Part III Troubleshooting

12 Fixing Paper and Image Problems 289 13 Fixing Other Problems 301

Part IV Appendixes

Appendix A Administrator Tools Quick Reference 315 Appendix B Setting Up the Printer as an ATPS Remote Printer 323 Appendix C Using Fonts With the Printer 329 Appendix D Technical Information 345

Index 357

Contents

Detailed Contents

Communications regulation information xvi Laser information xvii

Preface How Much of This Book Do I Have to Read? xix

Printer administrators and users: Who does what xx

What the printer administrator should know xx Getting new users started xx

Which chapters should I read? xxi

Part I Guide for Printer Administrators

1 Setting Up the LaserWriter 12/640 PS 1

Main features of the LaserWriter 12/640 PS 1 Choosing a place for the printer 2 Important safety instructions 3 Unpacking the printer 5 Installing the first toner cartridge 8

Wait to install the LaserWriter 12/640 PS options 11

Loading paper into the cassette 12

Connecting the printer 16

Connecting to a LocalTalk network 17 Connecting directly to a single Mac OS computer 19 Connecting to an Ethernet network 20 Connecting to a Windows or DOS computer with a parallel cable 22

Connecting the power and turning on the printer 24

Saving energy 26

Adjusting communication settings 27

Why customize communication settings? 27 How to customize communication settings 28

What to do next 28

2 Setting Up the Printer for Mac OS Users 29

Before you begin 30 System requirements 30 Initial AppleTalk setup 30

Step 1: Installing the printer software 31 Step 2: Choosing the printer 35 Step 3: Naming th e printer and setting its zone 36 Step 4: Making sure everything is working 36

What to do next 37 Configuring the printer 37 Using the Apple Printer Utility 37

Opening the Apple Printer Utility 39

Quitting the Apple Printer Utility 41

Viewing printer i nformation 41

Naming the printer 42

Downloading fonts to the printer 43

Removing fonts 44

Contents

Printing font samples 44 Turning the startup page on or off 45 Setting the print density 46 Setting paper-handling options 47 Selecting imaging options 49 Setting up job handling 51 Setting the printer’s network zones 52 Viewing and changing the communication settings 54 Sending PostScript files to the printer 57 Restarting the printer 57 Printing a configuration page 58

Getting Mac OS users started using the printer 58

Installing onto a server 59 Installing the printer software from the server 60

What to do next 61

3 Setting Up the Printer for Windows, DOS, and NetWare Users 63

System requirements for Windows 95 63 System requirements for Windows 3.1 6 4 Before you begin 64 Setting up for DOS-based printing 64 Setting up for parallel por t printing 65 Installing the printer software for Wi ndows 95 and Wi ndows 3.1 65

Installing from the CD-ROM disc 65 Installing onto a server 70 Creating floppy disks from the CD-ROM disc 71 Installing from the floppy disks 72

Installing the printer software for Wi ndows NT 77

Contents

vii

Initial Novell NetWare setup 78

Step 1: Choosing an operating mode 79

Step 2, O ption A: Setting up the printer as a print server

(using PCONSOLE) 82

Step 2, O ption B: Setting up the printer as a remote printer

(RPRINTER mode) 87 Step 3: Assigning a password for the print server (optional) 92 Step 4: Setting up the PostScript printer driver for NetWare 93 Step 5: Making sure everything is working 94 What to do next 94

Setting Additional Parameters with th e Apple LaserWriter Utility

for Windows 94 Installing the Apple LaserWriter Utility for Windows 95 Opening and quitting the Apple LaserWriter Utility for Windows 95 Naming the printer on AppleTalk networks 96 Turning the startup page on or off 96 Setting paper-handling options 97

viii

Printing a list or samples of printer fonts 99 Viewing or changing communication settings 99 Configuring TCP/IP 101 Printing the Ethern et address 102 Sending PostScript files to the printer 102 Setting imagi ng options 102 Printing the configuration page 104 Setting the print density 104 Printing the page count 104 Specifying a font symbol set 104 Restarting the printer 105 Connecting to a network printer manually 105

Installing Type 1 fonts and Adobe Type Manager 106 What to do next 106

Contents

4 Setting Up the Printer for UNIX Users 107

Before you begin 107 Initial TCP/IP setup 108

Background information 108 Step 1: Installing the printer software 108 Step 2: Obtaining an IP address for the pri nter 108 Step 3: Assigning an IP address to the pri nter 109 Step 4: Configuring users’ workstations 113 Configuring Sun Solaris 113 Configuring Sun OS version 4.1, Ultrix, A/UX, or other

BSD systems 114 Configuring HP-UX version 8.07 117 Configuring HP-UX version 9.x 120 Configuring SCO UNIX 123 Configuring IBM AIX version 3.x 125 Configuring Silicon Graphics IRIX 127

Configuring the printer 127

Using the TCP/I P Printer Configuration Utility 128 Using the Apple and Windows utilities to configure the printer 132

What to do next 132

5 Installing Options 133

Installing the duplex printing unit 134 Installing the 500-sheet cassette and feeder 142

Removing the 500-sheet cassette and feeder 145

Installing the envelope cassette 14 6 Installing the face-up output tray 147

Installing the face-up output tray on the optional duplex

printing unit 148 Removing the face-up output tray 150

Contents

Increasing the printer RAM 150

Installing RAM 151

Configuring your printer software for new options 159

Configuring the printer from a Mac OS computer 159 Configuring the printer from a Windows 3.1 computer 161 Configuring the printer from a Windows 95 computer 162

Part II Guide for Users

6 Mac OS Users 165

System requirements 165 Before you install the printer software 166 Installing the printer software 166

Installing from the CD-ROM disc 166 Installing from the floppy disks 168

Selecting and setting up the printer 170

Making changes to the printer setup 172

Printing 173

Selecting page setup options 173 Printing documents 175 Printing a cover page automatically 177 Printing grayscale documents 178 Printing with FinePrint or PhotoGrade 179 Printing on both sides of the paper 181 Printing to a file 182 Background printing and setting the print time 183 Selecting the output tray 184 Reporting errors 185

Printing with a desktop printer 187

Contents

Switching between printers 188

Drag the document you want to pri nt to a desktop printer icon 188 Select the printer using its desktop printer icon 189 Select a new printer using the Chooser 189 Select a new printer from the Printer icon in the desktop menu 189

Worki ng with desktop printer icons 190 Determining the status of a printer by looking at its icon 19 0 Monitoring printing 191 Turning off or removing the desktop printing software 193

Turning off th e Desktop PrintMonitor 193 Removing the desktop printing software 194 Making changes to the printer setup 194

Using the Apple Printer Utility 195

7 Windows 3.1 and DOS Users 197

System requirements for Windows 3.1 198 Before you begin 198 Setting up for parallel por t printing 198 Installing the printer software for Wi ndows 3.1 199

Installing from the CD-ROM disc 199 Installing from the floppy disks 202 What to do next 204

Installing the printer software for Wi ndows NT 205 Printing from Windows applications 206

Selecting page setup options 206 Setting printer driver options 207 Selecting printer options in the Setup dialog box 208 Additional pri nter options 210

Downloading fonts 218

Downloading fonts manually to RAM 219

Contents

Printing to a PostScript file 221

Using the driver to print to a PostScript file 222 DOS notes 224 Using the Apple LaserWriter Utility for Wi ndows 224

8 Windows 95 Users 225

System requirements 225 Before you begin 226 Setting up for parallel por t printing 226 Installing the printer software for Wi ndows 95 226

Installing from the CD-ROM disc 226

Installing from the floppy disks 229 Setting up for NetWare-based printing 232 Printing 233

Selecting page setup options 233

Printing documents 234

Setting printing properties 234

xii

Selecting printer options in the Properties dialog box 236

Additional pri nter options 239 Using the Apple LaserWriter Utility for Wi ndows 252

9 UNIX Users 253

Printing from a UNIX workstation to the printer 254

10 Loading Paper 255

Automatic or manual printing with the LaserWriter 12/640 PS 256

Using the paper cassette 256

Using the multipurpose tray 259 Choosing paper 270 Filling the optional envelope cassette 271

Filling with postcards 272 Filling the optional 500-sheet cassette 274

Contents

11 Maintenance 277

Safety first 278

Precautions d uring maintenance 279

Regular maintenance 279

Replacing the toner cartridge 279 Cleaning the exterior 286

Part III Troubleshooting

12 Fixing Paper and Image Problems 289

Checking the indicator lights 290 Checking for and clearing paper jams 291

Checking the optional 500-sheet cassette and feeder 295

Checking the optional duplex printing unit 295 Avoiding paper and envelope jams and wrin kling 296 Problems with printed documents 297

13 Fixing Other Problems 301

Troubleshooting with the indicator lights 301 Mac OS computer troubleshooting 301 IBM PC or compatible troubleshooti ng 307

Novell NetWare troubleshooting 308 UNIX troubleshooting 310

Part IV Appendixes

Appendix A Administrator Tools Quick Reference 315

What each utility does 315

Apple Printer Utility for Mac OS 315

Utilities for Windows, DOS, and NetWare 316

TCP/IP Printer Configuration Utility for U NIX 318 Which functions are in which utilities 319

Contents

xiii

Printing or viewing information about the pri nter or network 319 Adjusting print quality 319 Managing fonts 320 Administering LocalTalk/E therTalk networks for Mac OS users 320 Administering NetWare networks for DOS and Windows users 320 Administering TCP/I P n etworks for UNIX users 320 Troubleshooting 321 Managing page-description languages 321 Configuring the communication ports 321 Configuring options 321

Appendix B Setting Up the Printer as an ATPS Remote Printer 323

Configuring ATPS for the first time on a NetWare 4 server 324 Configuring ATPS for the first time on a NetWare 3.x server 325 Modifying an existi ng ATPS configuration on a NetWare 3.x server 327

Appendix C Using Fonts With the Printer 329

Kinds of fonts 329

xiv

Bitmapped fonts 330 PostScript fonts 331 TrueType fonts 332 QuickDraw GX imaging technology 333

How Tr ueType fonts work with other kinds of fonts 334

TrueType and bitmapped fonts 334

TrueType and PostScript fonts 336 How the Mac OS looks for fonts 336 Where fonts are stored 337

Suitcases 338 Styled fonts 340 Common questions about fonts 341

Contents

Appendix D Technical Information 345

Specifications 345

Environmental information 350 Voltage requirements 351

Power consumption 351 About PostScript Pri nter Description (PPD) files 352 RAM upgrade specifications 353 Ozone emission 354 Communication settings 355 Accessories 356

Index 357

Contents

Communicatio ns reg u lation infor matio n

FCC statement

This equipment has been tested and found to comply with the limits for a Class B digital device in accordance with the specifications in Part 15 of FCC rules. See instructions if interference to radio or television reception is suspected.

Radio and television interference

The equipment described in this manual generates, uses, and can radiate radio-frequency energy. If it is not installed and used properly—that is, in strict accordance with Apple’s instructions—it may cause interference with radio and television reception.

This equipment has been tested and found to comply with the limits for a Class B digital device in accordance with the specifications in Part 15 of FCC rules. These specifications are designed to provide reasonable protection against such interference in a residential installation. However, there is no guarantee that interference will not occur in a particular installation.

You can determine whether your computer system is causing interference by turning it off. If the interference stops, it was probably caused by the computer or one of the peripheral devices.

If your computer system does cause interference to radio or television reception, try to correct the interference by using one or more of the following measures:

m Turn the television or radio antenna until the interference stops. m Move the computer to one side or the other of the television or radio. m Move the computer farther away from the television or radio. m Plug the computer into an outlet that is on a different circuit from the television or radio.

(That is, make certain the computer and the television or radio are on circuits controlled by different circuit breakers or fuses.)

If necessary, consult an Apple-authorized service provider or Apple. See the service and support information that came with your Apple product. Or, consult an experienced radio/television technician for additional suggestions.

IMPORTANT

could void the FCC Certification and negate your authority to operate the product. This product was tested for FCC compliance under conditions that included the use of Apple

peripheral devices and Apple shielded cables and connectors between system components. It is important that you use Apple peripheral devices and shielded cables and connectors between system components to reduce the possibility of causing interference to radios, television sets, and other electronic devices. You can obtain Apple peripheral devices and the proper shielded cables and connectors through an Apple-authorized dealer. For non-Apple peripheral devices, contact the manufacturer or dealer for assistance.

Changes or modifications to this product not authorized by Apple Computer, Inc.,

xvi

Communications Regulation Information

DOC statement

DOC Class B Compliance This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled “Digital Apparatus,” ICES-003 of the Department of Communications.

Observation des normes—Classe B Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur : “Appareils Numériques”, NMB-003 édictée par le ministre des Communications.

Laser information

WARNING

equipment’s manual may result in hazardous radiation exposure.

WARNING

this product is harmful to the eyes. The use of optical instruments, such as magnifying lenses, with this product increases the potential hazard to your eyes. For your safety, have this equipment serviced only by an Apple-authorized service provider.

Your printer is a Class 1 laser product. The Class 1 label, located in a user-accessible area, indicates that the printer meets minimum safety requirements. A service warning label is located in a service-accessible area. The labels on your product may differ slightly from the ones shown here.

Making adjustments or performing procedures other than those specified in your

Do not attempt to disassemble the cabinet containing the laser. The laser beam used in

Class 1 label Service warning label

Laser Information

xvii

How Much of This Book Do I Have to Read?

This book contains all the information you need for the LaserWriter 12/640 PS printer, whether you’re the printer administrator who sets it up or a user who wants to print some transparencies for a meeting.

xix

Printer administrators and users: Who does what

The LaserWriter 12/640 PS is usually set up and maintained by a printer administrator and shared by a number of users. This book is organized accordingly: Part I contains setup information for the printer administrator, and Part II contains setup and usage i nformation for users.

Depending on the type of problem, troubleshooting (Part III) can be handled by the administrator or by users. The appendixes in Part IV contain additional information that administrators and users might need.

Hint: It’s a good idea to keep this book near the printer so that everyone has access to it when they need it.

What the printer administrator should know

The printer administrator sets up the hardware, installs any options, installs the printer on the network, and helps new users get started. To accomplish these tasks, printer administrators must:

m be familiar with their network connections and topology m have access to and knowledge of the special tools required by their

networks:

Preface

m for the AppleTalk network, no special tools required m for the Novell NetWare network, administrative privileges and

familiarity with programs like PCONSOLE

m for TCP/I P n etworks with UNIX

workstations, superuser privileges and

knowledge of their UN IX system’s pri nting architecture

Getting new users started

In almost every case—regardless of the operating system—the printer administrator is responsible for initial setup of the hardware and the network. There is a great variety, however, in how different groups get new users started. Here are the assumptions this book makes:

m Macintosh operating system (Mac OS) a nd Windows users install their

own printer software.

m UNIX users have their workstations prepared for pri nting by the printer

administrator.

Which chapters should I read?

The sections that follow explain which chapters you should read in various circumstances.

“We just got the printer, and my job is to set it up for my workgroup.”

There are five main steps to take a boxed-up printer and prepare it so any user can print on it. Although you could do some of th e steps in a different order, these steps are orga nized to simplify troubleshooting.

Step 1: Set up the hardware and connect the printer.

Chapter 1 explains how to unpack the printer, install the toner cartridge, load paper, and connect the printer to your network. At the end of the chapter, you turn on the printer a nd it prints a startup page, assuring you that the printer engine and circuit board work correctly.

Step 2: Set up the printer for a network connection or for a direct connection.

The next three chapters (plus Appendix B) explain how to set up the printer on different networks or by a di rect connection:

Chapter Computer Network interface and cable

Chapter 2 Mac OS AppleTalk on LocalTalk cables

AppleTalk on Ethernet cables (EtherTalk)

Chapter 3 Windows and DOS Novell NetWare on Ethernet cables

Windows and DOS Direct connection by a parallel cable Chapter 4 UNIX TCP/IP on Ethernet cables Appendix B Mac OS ATPS,

NetWare for Macintosh

or Ethernet cables

How Much of This Book Do I Have to Read?

on LocalTalk

xxi

Step 3: Configure the printer.

The administrative tools provided with the LaserWriter 12/640 PS are summarized in Appendix A and described in detail in Chapters 2, 3, a nd 4:

Chapter Computer Utility name

Chapter 2 Mac OS Apple Printer Utility Chapter 3 Windows Apple LaserWriter Utility for Windows Chapter 4 UNIX TCP/IP Printer Configuration Utility

Though the Apple Printer Utility runs on Mac OS computers and the Apple LaserWriter Utility for Windows runs on Windows computers, both utilities can be used to configure the printer in ways that affect all users. For example, both utilities can be used to set the print density for all users.

Step 4: Add any hardware options.

Chapter 5 explains how to add any of the hardware options you may have purchased for the pri nter, including

m paper-handling options, such as the duplex printing unit, 500-sheet cassette

and feeder, the envelope cassette, and the face-up output tray

xxii

m extra memory, for printing documents that contain many fonts more

quickly

Preface

Step 5: Help new users get started.

Part II of the manual contains information for people who plan to use (as opposed to administer) the printer. Information about the administrator’s responsibilities is in Part I.

User’s computer Where to find information

Mac OS Chapter 2 explains software installation and setup.

Chapter 6 explains how the user gets started and how to print.

Chapter 10 explains how to load paper.

Chapter 11 explains how to change the toner cartridge.

Chapters 12 and 13 explain how to fix problems with the printer. Windows or DOS Chapter 3 explains software installation and setup.

Chapter 7 explains how Windows 3.1 and DOS users get started

and how to print. Chapter 8 explains how Windows 95 users get started and how to print. Chapter 10 explains how to load paper. Chapter 11 explains how to change the toner cartridge. Chapters 12 and 13 explain how to fix problems with the printer.

UNIX Chapter 4 explains setting up for UNIX systems.

Chapter 9 explains how the user gets started and how to print. Chapter 10 explains how to load paper. Chapter 11 explains how to change the toner cartridge. Chapters 12 and 13 explain how to fix problems with the printer.

How Much of This Book Do I Have to Read?

xxiii

“The printer’s already set up. How do I configure it?”

See “Step 3: Configure the Printer,” earlier in this preface.

“Someone new wants to start using the printer.”

See “Step 5: Help New Users Get Started,” earlier in this preface.

“Something’s not working right.”

For paper and image problems, see Chapter 12. For other problems, see Chapter 13.

“How do I install and use Adobe Type Manager (ATM)?”

For instructions on installing and using ATM, see the documentation that accompanies the ATM software.

xxiv

Preface

Guide for Printer Administrators

Chapter 1 Setting Up the LaserWriter 12/640 PS Chapter 2 Setting Up the Printer for Mac OS

Users

Chapter 3 Setting Up the Printer for Windows,

DOS, and NetWare Users Chapter 4 Setting Up the Printer for UNIX Users Chapter 5 Installing Options

Part I of this book provides the information you need to set up the printer for your workgroup.

If you want to use a printer that has already been set up, see Part II.

part

Setting Up the LaserWriter 12/640 PS

This chapter explains how to unpack and set up the LaserWriter 12/640 PS.

Main features of the LaserWriter 12/640 PS

Print quality

feature smoothes text, and its PhotoGrade feature (available with additional printer memory) improves graphic images.

Speed

m m

Multiplatform support

UNIX computers.

Connectivity

connections.

Automatic traffic control

and networks using the printer’s LocalTalk, Ether net, and parallel ports. The printer prints only one user’s job at a time, but it ma nages incoming print jobs from all ports so that no printing conflicts or problems occur. The printer also automatically senses which printer language—PostScript or PCL5—the job requires.

The printer has a resolution of 600 dots per inch. Its FinePrint

The printer prints up to 12 pages per minute.

You can connect the printer to Mac OS, Windows, a nd

The printer offers LocalTalk, Ethernet, and parallel

The printer can be connected to many computers

™

Fonts

The printer supports both Tr ueType and PostScript fonts. Th e printer

has 35 built-in PostScript fonts.

Energy savings

when it’s not being used.

The printer can automatically lower its power consumption

Flexible paper handling

sheets (250 in the standard paper cassette plus 80 in the multipurpose tray) without changing paper. You can easily add a 500-sheet cassette a nd feeder or a 50-envelope cassette. The printer also supports duplex printing (printing on both sides of the paper) when the optional duplex printing unit is attached.

Choosing a place for the printer

Choose a flat, stable area with adequate room around the printer. The area should be well ventilated and away from direct sunlight or sources of heat, cold, or humidity. Keep the printer’s vents free from obstruction to allow for proper operation and cooling of the printer. Don’t use ammonia-based cleaners, which can react chemically with the toner, on or around the printer.

In the standard configuration, you can print up to 330

Allow enough space to open the door.

Make sure you have enough space to open the paper cassette.

Allow space to open the top cover.

IMPORTANT Keep the printer’s vents unobstructed for proper operation and cooling.

See Appendix D, “Technical Information,” for more information about the physical requirements of the printer.

Chapter 1

Import ant safety instructions

Before you plug in your LaserWriter 12/640 PS, read these important safety instructions.

WARNING

This equipment is intended to be electrically grounded. Your printer is equipped with a three-wire grounding plug—a plug that has a third (grounding) pin. This plug will fit only a grounded AC outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact a licensed electrician to replace the outlet with a prop erly grounded outlet. Do not defeat the pur pose of the grounding plug!

For your own safety and that of your equipment, always take the following precautions.

Disconnect the power plug (by pulli ng the plug, not the cord) if any of the following conditions exists:

m the power cord or plug becomes frayed or otherwise damaged m you spill something into the case m your printer is exposed to rain or any other excess moisture m your printer has been dropped or the case has been otherwise damaged m you suspect that your printer needs service or repair m you want to clean the case (use only the recommended procedure

described in Chapter 11)

Setting Up the LaserWriter 12/640 PS

Be sure that you always do the following:

m Keep th e printer’s vents free from obstruction. m Keep your printer away from sources of liquids, such as wash basins,

bathtubs, shower stalls, and so on.

m Protect your printer from dampness or wet weather, such as rain, snow, and

so on.

m Read all the installation instructions carefully before you plug your printer

into a wall socket.

m Keep th ese instructions handy for reference by you a nd others. m Follow all instr uctions and warnings dealing with your system.

WARNING

Electrical equipment may be hazardous if misused. Operation of this prod uct, or similar products, must always be supervised by a n adult. Do not allow children access to the interior of any electrical product and do not permit them to handle any cables.

Chapter 1

Unpacking the printer

IMPORTANT

The printer weighs approximately 30 pounds (approximately

14 kilograms).

1 Remove the Styrofoam packing material located on either side of the printer.

` 2 Lift the printer out of the box and remove the printer from the plastic bag.

3 Make sure you have everything shown here:

LaserWriter 12/640 PS printer

Toner cartridge

Power cord

CD-ROM disc  (Some printers come with floppy disks instead.)

Setting Up the LaserWriter 12/640 PS

4 You also need to obtain whatever cables your networks require.

Parallel interface cable

LocalTalk connecting kit

Ethernet transceivers

and cables

5 Pull the packing tape from the printer’s top cover. 6 Pull open the printer’s top cover.

Lift this latch to open the top cover.

Chapter 1

7 Remove the plastic foam block from inside the printer.

Save all the packing materials. They provide the best protection for the pri nter if you ever need to move it.

Remove the packing material.

Setting Up the LaserWriter 12/640 PS

Installing the first toner cartridge

The toner cartridge contains the dry plastic powder that the printer uses instead of ink. The first time you install a toner cartridge, follow the steps given here. After that, each time you install a cartridge, follow the instructions in Chapter 11.

Each cartridge lasts approximately 6,000 pages, depending on the kind of printing you do. If you use the printer to produce more graphic images than text, you may need to cha nge cartridges more often.

WARNING

Use only cartridges designed for use with your LaserWriter 12/640 PS printer. Other cartridges may not fit and may damage the printer.

1 Slide the yellow plastic square back and forth to remove any dust.

Slide the square back and forth.

2 Take the cartridge out of its packaging.

Chapter 1

3 Distribute the toner powder by gently rocking the cartridge back and forth.

4 Firmly pull the tab directly away from the cartridge to remove the sealing tape.

WARNING

Pull the tab straight out of the cartridge. Don’t pull too quickly

or at an angle—either might damage the seals on the cartridge.

Setting Up the LaserWriter 12/640 PS

5 Align the arrow on the left side of the toner cartridge with the arrow on the left side of the

printer, then slide the cartridge downward into the printer. Make sure the toner cartridge is inserted all the way and properly seated inside the printer.

Make sure the toner cartridge is inserted all the way and properly seated inside the printer.

Chapter 1

6 Close the printer.

The top cover clicks into place.

Wait to install the LaserWriter 12/640 PS options

If you purchased any of th e following options, wait to install them until you’ve connected the printer to your network:

m duplex printing unit m paper and envelope cassettes m face-up output tray m memory

By waiting, you can ensure the printer is working correctly (thus simplifying troubleshooting).

Setting Up the LaserWriter 12/640 PS

Loading paper into the cassette

You can load paper into the paper cassette or the multipurpose tray, or both. For instructions on using the multipurpose tray, see Chapter 10.

The multipurpose tray can hold up to 80 sheets of paper—U.S. letter-size, U.S. legal-size, A4, A5, B5, executive, Comm10 envelopes, Monarch envelopes, DL envelopes, C5 envelopes, EuroPostcards, transparencies, and sheets of labels. Th e exact number of sheets the multipurpose tray can hold depends on the weight of the paper. You can also use th e tray for manual feed jobs.

The paper cassette can hold up to 250 sh eets of paper—U.S. letter-size, U.S. legal-size, executive, A4, or B5.

You can exp ect excellent printing results from photocopier paper. Use paper labeled “laser-quality” for best results.

1 Slide the paper cassette out of the printer.

Chapter 1

2 Prepare a stack of paper.

You can load up to 250 sheets of 20-pound photocopier paper. Make sure the edges are even on all sides before inserting the stack of paper.

3 Set the length guide to match your paper’s length. Move the width guide by pinching and

sliding it into place. 4 Push down gently on the paper tray until it locks into place. 5 Slide the stack of paper into the cassette. 6 Slide the paper under the bracket at the front of the cassette.

Push the paper down if necessary, but don’t overload the cassette, or the paper

may jam wh en you print.

Make sure the paper fits under this corner bracket.

Slide paper under the retainers.

Setting Up the LaserWriter 12/640 PS

Load three-hole punch ed paper face down, with the holes toward the left side of the cassette. Load letterhead paper face down, with the tops of the pages at the front of the cassette (the handle end).

Align letterhead and three-hole punched paper as shown.

7 Adjust the length and width guides so that they fit snugly against the paper.

Adjust the length and width guides to fit the size paper you’re using.

Chapter 1

8 Slide the cassette into the printer.

Push the cassette in all the way.

Setting Up the LaserWriter 12/640 PS

Connecting the printer

You can connect the printer to many computers and networks using the printer’s LocalTalk, Ethernet, and parallel ports. The printer pri nts only one user’s job at a time, but it manages incoming print jobs from all ports so that no printing conflicts or problems occur. Unless you specify otherwise, it also automatically senses which printer language—PostScript or PCL5—the job requires.

Note: If you are connecting the printer to a network with routers that combine LocalTalk and EtherTalk i nto one logical zone, only one printer port should be connected to th e network. Apple recommends Ethernet.

LocalTalk port

Ethernet port

Parallel port

Communication switch

Port Network protocols Computer

LocalTalk AppleTalk Mac OS Ethernet AppleTalk (EtherTalk) Mac OS

Novell NetWare Windows Novell ATPS Mac OS TCP/IP UNIX

Parallel — Windows and DOS

Chapter 1

Connecting to a LocalTalk network

If you have an existing LocalTalk n etwork, here’s how to add the LaserWriter

12/640 PS to it.

1 Obtain a LocalTalk connecting kit.

Connector box

LocalTalk cable

LocalTalk connecting kits come in many varieties. Yours may look different.

2 Plug the connector box into the LocalTalk port ( 3 Connect the printer to the network in one of these two ways:

) on the printer.

m To connect the printer to the end of a LocalTalk network, use the LocalTalk

cable to connect the empty socket of th e nearest device’s connector box to the printer’s connector box.

Setting Up the LaserWriter 12/640 PS

m To connect the printer between two devices on a LocalTalk network,

disconnect one LocalTalk cable from the connector box of th e device immediately to the left or right of the printer a nd plug it into the new printer’s connector box. Then use the new LocalTalk cable to connect th e free socket on th e printer’s connector box to the socket you freed on the other device’s connector box.

What to do after connecting to a LocalTalk network

m If you wish to connect the printer to other networks, or to connect the

printer directly to a n IBM PC or compatible computer, see the appropriate sections later i n this chapter.

m If you’re fi nished connecting the printer, skip to “Adjusting Communication

Settings,” later in this chapter.

See Chapter 2 for more information about setting up the printer on a LocalTalk network, or Appendix B for i nformation about setting up the printer on a NetWare network running ATPS.

Chapter 1

Connecting directly to a single Mac OS computer

Use this method to connect a single Mac OS computer to th e printer.

However, since that single computer takes up the printer’s LocalTalk port,

you ca nnot also connect the printer to a LocalTalk network.

1 Obtain a System/Peripheral 8 cable. 2 Plug one end of the cable into the computer’s printer ( 3 Plug the other end of the cable into the printer’s LocalTalk (

Printer port

LocalTalk port

[

) port.

Setting Up the LaserWriter 12/640 PS

What to do after connecting to a single Mac OS computer

m If you wish to connect the printer to other networks, or to connect the

printer directly to a Windows or DOS computer, see the appropriate sections later i n this chapter.

m If you’re fi nished connecting the printer, skip to “Adjusting Communication

Settings,” later in this chapter.

See Chapter 2 for more information about setting up the printer on a LocalTalk network, or Appendix B for i nformation about setting up the printer on a NetWare network running ATPS.

Connecting to an Ethernet network

A single Ethernet cable ca n car ry a number of network protocols, i ncluding AppleTalk (called EtherTalk when it’s on an Ethern et n etwork), Novell NetWare, and TCP/IP (Transmission Control Protocol/Internet Protocol). To connect the printer to an Ethernet n etwork running any combination of these protocols, follow these steps:

1 Obtain an Ethernet transceiver and a length of Ethernet cable appropriate for your

network’s media type—thin, thick, or twisted pair.

Chapter 1

Apple Ethernet 

thin coaxial transceiver

2 Plug the short cable from the transceiver into the Ethernet port (

Apple Ethernet

AUI adapter

Apple Ethernet

twisted-pair transceiver

) on the printer.

3 Connect the printer to the Ethernet network in one of these three ways:

m To connect the printer to the end of an Ethernet network, use the Ethernet

cable to connect the empty socket of th e nearest device’s transceiver to the printer’s transceiver, as shown here.

m To connect the printer between two devices on an Ethernet network,

disconnect one Ethernet cable from the transceiver of the device immediately to the left or right of the printer a nd plug it into the new printer’s transceiver. Then use the new Ethernet cable to connect th e free socket on th e printer’s transceiver to the socket you freed on the other device’s transceiver.

m To connect the printer to an Ethernet hub, see the documentation that came

with the Ethernet hub.

Setting Up the LaserWriter 12/640 PS

What to do after connecting to an Ethernet network

m If you wish to connect the printer di rectly to a Windows or DOS computer,

see the next section.

m If you’re fi nished connecting the printer, skip to “Adjusting Communication

Settings,” later in this chapter.

See Chapters 2, 3, and 4 for more information about setti ng up the printer for different network interfaces.

Connecting to a Windows or DOS computer with a parallel cable

1 Obtain a parallel interface cable like this one.

25-pin

connector

36-pin

Centronics

Chapter 1

2 Use the parallel cable to connect the computer to the printer:

Secure the clips.

Attach the cable’s smaller connector to the parallel port on the printer.

Attach the cable to the parallel port on

your computer. (Your computer’s parallel

port may be in a different location.)

Parallel interface cable

What to do after connecting directly to a Windows or DOS computer

m Read th e rest of this chapter.

See Chapter 3 for more information about setting up the printer.

Setting Up the LaserWriter 12/640 PS

Connecting the power and turning on the printer

Once you’ve connected the printer to your networks, you’re ready to star t up the printer. Follow these steps to make sure everything is working correctly.

1 Make sure the printer is turned off.

2 Plug in the printer.

Insert the socket end of the power cord into the recessed receptacle on the back of the pri nter. Plug the other end into a grounded (three-hole) AC outlet.

On position

Off position

Chapter 1

3 Press the “|” on the power switch to turn the printer on.

On position

4 Save the startup page. It contains information you may need to complete your

network setup.

The printer takes a minute or two to warm up, and then it automatically prints

a startup page. It prints the startup page every time you restart unless you

turn the star tup page off using either the Apple Printer Utility (described

in Chapter 2) or the Apple LaserWriter Utility for Windows (described in

Chapter 3).

The star tup page shows how the printer is set up, includi ng the network

connection types and what options are attached to the printer.

The star tup page should look clean and sharp. If it is spotty, too light or too

dark, or otherwise unclear, switch the printer off and on to print a second

page. Try this two or three times if necessary. If the output doesn’t improve, or

if the printer won’t print the startup page, refer to Part III, “Troubleshooting.”

Setting Up the LaserWriter 12/640 PS

5 Check the status lights.

After the startup page is printed, the Ready/In Use light glows steadily. All other lights should be off. If any other lights are on, see Chapter 12.

Ready/In Use light

Paper Out light

‘

Paper Jam light

Saving energy

When you save energy, you save our natural resources and reduce pollution. If you’re concerned about energy consumption, you can take advantage of the printer’s built-in energy-saving feature. The printer enters an energy-saving mode 10 seconds after finishing printing.

You can also save energy on the LaserWriter 12/640 PS, as well as on all other printers (including those without energy-saving features), by taki ng these steps:

m If you know you won’t be using the printer for a while—say, overnight—

turn it off.

m Use the page preview feature provided in many programs to check page

layout rather than printing a draft.

Chapter 1

Adjusting communication settings

Though you can adjust many of the LaserWriter 12/640 PS printer’s

communication settings, the nor mal settings work for most environments.

To make sure the printer is set up to use the normal settings, check the

communication switch on the left side of the printer to make sure it’s in

the Normal (in) position. The settings are listed in Appendix D.

Communication

switch

Why customize communication settings?

Though the standard communication settings work well for most

envi ron ments, you might want to customize communication setti ngs to turn

off network interfaces you don’t n eed. For example, if you know th e printer

will never receive a NetWare message over the network, you can turn off the

interface and stop the printer from sending out unnecessary NetWare packets.

Setting Up the LaserWriter 12/640 PS

What to do next

How to customize communication settings

To customize communication settings, use either of the following two programs:

m Apple Printer Utility for Mac OS (see Chapter 2 for details on how to

install and use the program)

m Apple LaserWriter Utility for Windows (see Chapter 3 for details on how

to install and use the program)

Finish preparing the printer and completing the network connections by reading one or more of the following chapters:

m Chapter 2 explains how to administer the printer on an

and how to help

Mac OS users

start using the printer.

m Chapter 3 explains how to administer the printer on a

and how to help explains how to set up a

Windows and DOS users

direct connection

get started using the printer. It also

to an IBM PC or compatible

computer.

m Chapter 4 explains how to set up the printer on a

help

UNIX users

get started using the printer.

TCP/IP network

AppleTalk network

Novell NetWare network

and how to

Chapter 1

Setting Up the Printer for Mac OS Users

This chapter explains how to prepare the printer for use on a n AppleTal k

network, configure the printer using the Apple Printer Utility, and prepare

users’ Mac OS computers to print on the printer.

Note: For instructions on setting up the printer for access by Mac OS client

computers on a NetWare network, see Appendix B.

Before you begin

This chapter presents instructions for installing the Mac OS printer software and configuri ng the printer with it. Before you begin, make sure you have

m set up the printer as described in Chapter 1 m connected the printer to your n etwork m made backup copies of the printer disks (if your printer software was

shipped on a CD-ROM disc, you can skip this step)

Be sure to complete these tasks before continuing with the procedures in this chapter.

System requirements

To use the printer software, your Mac OS computer must have system software version 7.1 or later and at least 4 megabytes (MB) of memory (8 MB recommended). If your system software is a n earlier version, you need to obtain a system software upgrade from your computer or software dealer.

Installing all the printer software and fonts requires approximately 9 MB of free space on your hard disk.

Initial AppleTalk setup

Chapter 2

The LaserWriter 12/640 PS comes with software and fonts for use with Mac OS computers. Before Mac OS users can print with the LaserWriter 12/640 PS, the printer administrator must connect the printer to the network, install the printer software and fonts, and configure the printer.

Step 1: Installing the printer software

IMPORTANT

Do not “drag install” the printer software. If you do, the files

won’t be properly decompressed and won’t work.

Installing from the CD-ROM disc

1 Quit any programs you are running. 2 Turn off any automatic virus-detection programs you have on your computer.

If you don’t, problems may occur during the installation. After installation is

complete, you can turn the virus-detection programs back on.

3 Insert the

CD-ROM drive.

LaserWriter 12/640 PS Software Installation

CD-ROM disc into the

The disc’s icon appears on the desktop.

Note: Some systems require you to place the disc into a caddy before

inserting it into the CD-ROM drive.

4 Double-click the disc icon to open the disk, if necessary. 5 Double-click the MACINTOSH folder, if necessary. 6 Double-click the INSTALL folder, if necessary. 7 Read the Before You Install file to check for late-breaking news. 8 Double-click the Installer icon to start the Installer program.

After a moment, a Welcome dialog box appears.

9 Click Continue.

After a moment, the I nstall dialog box appears. At the top of the dialog box is

a pop-up menu set to allow you to perform an Easy Install.

Easy Install installs all the software you need. It i nstalls the LaserWriter 8

software, the Desktop PrintMonitor, and the Apple Printer Utility.

Custom Install lets you specify what portions of the software you would like

to install.

Setting Up the Printer for Mac OS Users

IMPORTANT

The Installer checks to make sure you have what you need to use the printer software. If you’re missing anything, a message tells you what you need. You won’t be able to install the software until you correct the problem. If a dialog box says you don’t have the correct system software, you can purchase a new version from an Apple-authorized dealer.

10 Click the Install button.

The Installer takes a few moments to calculate what needs to be done and then begins to copy files.

11 Follow the instructions on the screen until the installation is complete.

After the installation, the Installer tells you to restart your computer.

12 Click the Restart button.

The software is now installed on the hard disk. If you turn ed off any automatic virus-detection programs on your computer, turn them back on now.

After you restar t, you may notice a new icon on your desktop, one that represents a desktop printer.

You will also see the Apple LaserWriter Software folder on your hard disk. This folder contains the Apple Printer Utility and Read Me files.

Chapter 2

Creating installation disks from the CD-ROM disc

You can create installation floppy disks from the CD-ROM disc if you don’t want to give the disc to your users, or if some of your user systems don’t have a CD-ROM drive. You’ll n eed nine blank floppy disks. To create installation disks, follow these steps:

1 Insert the

CD-ROM drive.

LaserWriter 12/640 PS Software Installation

CD-ROM disc into the

The disc’s icon appears on the desktop. Note: Some systems require you to place the disc into a caddy before

inserting it into the CD-ROM drive.

2 Double-click the disc icon to open the disc, if necessary. 3 Double-click the MACINTOSH folder, if necessary.

4 Copy the DISKS folder to your hard disk. 5 Double-click the DISKS folder. 6 Double-click the Floppy Disk Maker application. 7 Click Full.

A dialog box appears that gives you some information, such as the approximate time it will take to copy the images to floppy disks.

8 Click Start to start the copy process. 9 Follow the instructions on the screen until all disk images have been copied.

Installing from the floppy disks

To install the printer software on a Mac OS computer, follow these steps:

1 Quit any programs you are running. 2 Turn off any automatic virus-detection programs you have on your computer.

If you don’t, problems may occur during the installation. After installation is complete, you can turn the virus-detection programs back on.

3 Make sure the disks are locked. 4 Insert

LaserWriter Disk 1 for Mac OS

into a disk drive.

The disk’s icon appears on the desktop. Note: If you are installing from floppy disks made from the CD-ROM disc,

the floppy disk label may be different.

5 Double-click the disk icon to open the disk, if necessary. 6 Read the Before You Install file to check for late-breaking news. 7 Double-click the Installer icon to start the Installer program.

After a moment, a Welcome dialog box appears.

Setting Up the Printer for Mac OS Users

8 Click Continue.

After a moment, the I nstall dialog box appears. At the top of the dialog box is a pop-up menu set to allow you to perform an Easy Install.

Easy Install installs all the software you need. It i nstalls the LaserWriter 8 software, the Desktop PrintMonitor, the Apple Printer Utility, and the Control Strip module (if the Control Strip is installed).

Custom Install lets you specify what portions of the software you would like to install.

IMPORTANT

9 Click the Install button.

The Installer takes a few moments to calculate what needs to be done and then begins to copy files.

10 Follow the instructions on the screen until the installation is complete.

After the installation, the Installer tells you to restart your computer.

11 Click the Restart button.

The software is now installed on the hard disk. If you turn ed off any automatic virus-detection programs on your computer, turn them back on now.

After you restar t, you may notice a new icon on your desktop, one that represents a desktop printer.

You will also see the Apple LaserWriter Software folder on your hard disk. This folder contains the Apple Printer Utility and Read Me files.

Chapter 2

More information about the Installer program

In the procedure just described, the Installer places all the software you need onto your hard disk. In rare circumstances, you may want to i nstall only a subset. For example, you may not want to install the Apple Printer Utility on your users’ systems because this utility changes t he settings for the printer for all users. I n that case, choose Custom Install from the pop-up menu in the Installer. A list of choices appears. To install something from the list, click to select it, then click the Install button. (There is also a Custom Remove feature.)

Step 2: Choosing the printer

Before you can print with the printer, you must use the Chooser to select the printer and set up the printer software. You only have to set up the printer software once, when you first select it. You don’t need to do it again unless you add or remove LaserWriter 12/640 PS options, such as adding an optional duplex printing unit or increasing memory (see Chapter 5).

1 Choose the Chooser from the Apple (

2 In the Chooser dialog box, click items to select them.

First, click this icon.

(If necessary, use the

scroll bar and arrows

to find the icon.)

Second, if the

network has zones,

click the zone where

the printer is located.

3 Close the Chooser.

The Chooser window appears.

) menu.

Third, click the name of the

printer you want to use. (An icon beside a printer name means the printer software has already been set up.)

Finally, click Create (or double-click the printer name—a shortcut).

Setting Up the Printer for Mac OS Users

Step 3: Naming the printer and setting its zone

Once connected to an AppleTalk network, the printer will appear on the network with the name LaserWriter 12/640 PS. You can change this name, if you wish. You can use the Apple Printer Utility, installed in the Apple LaserWriter Software folder, to name the printer. See “Naming the Printer,” later in this chapter, for instructions on changing the printer name.

When a printer is connected to an EtherTalk n etwork with multiple logical zones, you can also set which zone the pri nter will be in. You can set the printer’s zone with the Apple Printer Utility. See “Setti ng the Printer’s Network Zones,” later in this chapter, for instructions on setting th e printer’s zone.

Step 4: Making sure everything is working

The best way to make sure everything is set up correctly is to print something. As a simple pri nt test, open and print on e of the Read Me files that is in the Apple LaserWriter Software folder.

1 Locate the Apple Printer Software Read Me file in the Apple LaserWriter Software folder. 2 Click the Apple Printer Software Read Me file to select it, and choose Print from the File

menu (or drag the Read Me file to the desktop printer icon and drop it on the printer).

The Print dialog box appears, listing the LaserWriter 12/640 PS printer as the selected printer. If the LaserWriter 12/640 PS printer’s name does not appear in the dialog box, see “Step 2: Choosing the Printer.”

3 Click Print.

If the document doesn’t print, ch eck the steps you followed in Chapter 1 for connecting and turning on the printer. Also check that you have followed all the software installation steps presented in this chapter. Make sure that you have installed the toner cartridge a nd loaded paper i nto the paper cassette. Check that no packing material or paper has caused a jam in the printer.

If the printer still will not print, turn to the troubleshooting chapters, Chapter 12 and 13. Indicator lights on the front of the printer blink to signal different errors and printing conditions, such as out of paper or a paper jam. Check th e lights and refer to Chapter 12 for their meaning. You ca n also double-click the desktop printer icon to ch eck the status messages that appear in the Desktop PrintMonitor.

Chapter 2

What to do next

You may cha nge some of th e printer’s default settings using th e Apple Printer Utility as explained in the next section. If you want to install any options, see Chapter 5. Then you can set up users’ computers as explained in “Getting Mac OS Users Started Using the Printer,” later in this chapter.

Configuring the printer

Though the printer itself has no control pan el, you can configure it by using programs on computers connected to the printer:

m On Mac OS computers, use the Apple Printer Utility and the desktop

printer’s setup function, which are described in this chapter.

m On Windows computers, use the Apple LaserWriter Utility for Windows

described in Chapter 3.

m On UNIX workstations, log in to the TCP/IP Printer Configuration Utility

using th e UNIX telnet program, as described i n Chapter 4.

Each utility has some unique functions and some areas of overlap. For a list of each utility’s functions, see Appendix A.

Using the Apple Printer Utility

The Apple Printer Utility program allows you to set the default settings that control how various asp ects of the LaserWriter 12/640 PS work. Use it to choose the basic printer settings that you wa nt to use for all documents.

You can also change printer settings without changing the printer’s basic defaults by cha nging the settings in the Print and Page Setup dialog boxes. Network users should use the Print and Page Setup dialog boxes to choose the individual settings for their documents.

IMPORTANT

everybody who uses the printer.

Changes you make w ith the Apple Printer Utility affect

Setting Up the Printer for Mac OS Users

Use the Apple Printer Utility to m view information about the printer, such as the AppleTalk printer name and

the total number of pages the LaserWriter 12/640 PS has printed

m name the printer on AppleTalk networks m download fonts to the printer m remove fonts m print font samples m turn printing of a startup page on or off m set the print density to lighten or darken printing m set paper-handling options m turn the printer’s FinePrint feature on and off m turn the printer’s PhotoGrade feature on and off m set when the printer closes pri nt jobs to provide faster throughput m set the printer’s EtherTalk zon e m view the Ethernet address m view and specify the IP address m view and configure the printer’s communication setti ngs

m send PostScript files to the printer m restart the printer m print a printer configuration page

Chapter 2

Opening the Apple Printer Utility

The Apple Printer Utility has two windows: the Printer Selector window, which is similar to the Chooser, and the printer features window, which you use to view or change the printer’s settings.

1 Double-click the Apple Printer Utility.

The Installer puts the Apple Printer Utility in the Apple LaserWriter Software folder. You can move it wherever you like.

2 In the Printer Selector window, select and open the printer you want.

If the network has zones, click the zone where the printer is located.

Printers in that zone are listed here.

Click the name of the printer you want.

Setting Up the Printer for Mac OS Users

3 Click Open Printer.

The printer feature window appears with the Printer Information category displayed.

To send your

changes to the

printer, click Send.

This category tells

you about the printer

you selected.

You can change settings in these

categories.

4 To view or change settings under a category, click the arrow beside the category name

To verify that the printer received the changes you sent, click this button.

To restore the original software settings, click Set Defaults and then Send.

to open the category and display its information and options.

Additional options may appear that you can also open and work with. When you are finished changing options in a particular category, you ca n click the arrow again to collapse the options.

5 After viewing the information and making changes, click the Send button to send your

changes to the printer.

6 Click the Close box to close the window.

The next sections describe configuration proced ures that you can perform with the Apple Printer Utility. First select and open the printer in the Printer Selector wi ndow. The i nformation and procedures described in each section then present how to work with the printer features window of the utility.

Chapter 2

Quitting the Apple Printer Utility

To quit the Apple Printer Utility:

Choose Quit from the File menu.

Vie w ing printer info rma ti on

You can view information about your LaserWriter 12/640 PS by displaying the printer information in the printer features window.

Open the Printer Information category, if necessary.

Note: The Printer I nformation category is automatically op ened whenever you open a printer in the Apple Printer Utility.

Setting Up the Printer for Mac OS Users

Naming the printer

To help users easily select the LaserWriter 12/640 PS printer from their computers, give the printer a unique name based, for example, on its location or the group of users who commonly accesses it. Use the following procedure to name or rename any LaserWriter 12/640 PS printer on the AppleTalk network.

IMPORTANT

Be sure to tell users what the printer name is and what zone it’s located in.

1 Open the Name category.

The name panel appears with the selected printer’s current name.

Type a new name here.

2 Type a new name. 3 Click Send to send the new name setting to the printer.

Chapter 2

1 Open the Fonts category.

The list shows fonts

already available to the printer. If you see a font here, you don’t

need to add it.

Downloading fonts to the printer

You can download additional fonts to the pri nter’s RAM to speed up printing. You do not have to download fonts to use them in printed documents, but doing so can make printing faster than storing fonts only on your computer. Fonts downloaded to the printer’s RAM are lost whenever the printer is turned off.

The Fonts panel appears.

The icons in the Location column show where fonts are stored—in the printer’s ROM or RAM.

2 Click Add.

A file selection dialog box app ears.

3 Select the fonts you want to download.

Double-click the font name in the list or select the name and click Add.

4 Choose a destination for downloading the fonts from the Destination pop-up menu. 5 Click Send.

Setting Up the Printer for Mac OS Users

Rem oving fonts

You can remove fonts from the printer’s memory when you no longer need them. You ca nnot remove fonts from the pri nter’s ROM.

1 Open the Fonts category.

The Fonts panel appears.

The icons in the Location column show where fonts are stored—in the printer’s ROM or RAM.

You cannot remove fonts from the printer’s ROM.

Chapter 2

2 Select the fonts you want to remove. 3 Click Remove. 4 Click OK.

Printin g font samples

You can print a list of th e fonts currently stored in the printer’s memory.

Choose Print Font Samples from the Utilities menu.

Turning the startup page on or off

The LaserWriter 12/640 PS normally prints a sample page when you turn the printer on. This page shows the printer’s name, the total number of pages printed, the amount of memory, installed options, and communication settings. You can turn this feature off if you wish.

1 Open the Startup Page category.

The Startup Page pa nel appears.

2 Click the checkbox to turn the startup page on or off.

When an X appears in the checkbox, the printer is set to print the startup page.

3 Click Send to send the startup page setting to the printer.

Setting Up the Printer for Mac OS Users

Setting the print density

If your documents are printing too light or too dark, you can adjust the print density of the printer to print lighter or darker text and images.

1 Open the Print Density category.

The Print Density panel appears.

2 Drag the slider to increase or decrease the print density. 3 Click Send to send the Print Density setting to the printer.

Chapter 2

Setting paper-handling options

When the LaserWriter 12/640 PS runs out of paper in one tray, it can automatically switch and use paper in another paper cassette or th e multipurpose tray. By using automatic tray switching between the 250-sheet paper cassette and the 80-sheet multipurpose tray, you can print 330 sheets without reloading paper. If you have the optional 500-sheet cassette a nd feeder, and it contains the same size paper, automatic tray switching includes it as a paper source. Combining all three paper sources lets you print up to 830 sheets without reloading paper.

Note: The Paper Handling category sets the default paper-handling options for the LaserWriter 12/640 PS printer. You can change printer settings without changing the printer’s basic defaults by changing the settings in the Print and Page Setup dialog boxes. Network users should use the Print and Page Setup dialog boxes to choose the individual settings for their documents.

1 Open the Paper Handling category.

The Paper Handling panel appears.

Choose the size of paper in the multipurpose tray. (If you print jobs that are a different size paper, the printer avoids the multipurpose tray.)

2 Click the checkbox to turn Automatic Tray Switching on or off.

When an X appears i n the checkbox, tray switching is turned on.

Setting Up the Printer for Mac OS Users

3 Choose a default paper size for the multipurpose tray from the pop-up menu.

The Print dialog box provides the Auto Select option, which allows the printer to draw pap er from any paper source that holds the correct size paper. Similarly, the automatic tray switching feature allows the printer to select another paper source that holds the correct size paper when a paper source runs out. However, the printer is not able to detect the size of paper you may have placed in the multipur pose tray, so you must tell it. If the paper size for the multipurpose tray is the same as the paper in the standard paper cassette (and automatic tray switching is turned on), the printer automatically uses the multipurpose tray as a paper source.

4 Choose a default envelope size for the envelope tray from the pop-up menu, if the

envelope cassette option is installed.

5 Choose printing on one side or both sides of the paper from the pop-up menu.

If you want the bindi ng orientation along the side of the paper (like in a book or magazi n e), choose “two-sided, no tumbling.” If you want the binding orientation along the bottom side of th e paper (like in a calendar), choose “two-sided, with tumbling.”

Note: You must have the optional duplex pri nting unit to print on both sides of the paper.

If you want to You need this much printer memory

Turn on PhotoGrade or use the 12 MB duplex printing option

Turn on PhotoGrade and duplex 20 MB print on all size paper (except legal)

Turn on PhotoGrade and duplex 24 MB print on all size paper (including legal)

Chapter 2

6 Choose the output tray from the pop-up menu.

Face Down output tray is the default. This tray is located on the top of the printer and stacks the output media face down.

The Face Up output reduces the curl of your paper by using a “straightthrough” paper path through the printer. This is useful when you print on heavy media, such as transparencies, envelopes, and postcards.

Note: You can use Face Up output with or without the optional face-up output tray. However, the face-up output tray stacks the papers neatly in a tray instead of on the surface where the pri nter is located.

7 Click Send to send the paper-handling settings to the printer.

Selecting imaging options

FinePrint provides smoother, less jagged printing of text characters. You can set the printer’s default setting for the FinePrint feature to on or off. Users can change this setting from the Print Options dialog box. To print high-quality images with PhotoGrade, turn off FinePrint.

PhotoGrade enhances the look of pri nted images, such as scanned photographs, by providing more shades of gray and better printed clarity a nd contrast. If your LaserWriter 12/640 PS has been upgraded to a mi nimum of 12 MB of memory, you can use PhotoGrade. You can set the printer’s default to have PhotoGrade turned on and off.

If you want to You need this much printer memory

Turn on PhotoGrade or use the 12 MB duplex printing option

Turn on PhotoGrade and duplex 20 MB print on all size paper (except legal)

Turn on PhotoGrade and duplex 24 MB print on all size paper (including legal)

Setting Up the Printer for Mac OS Users

You can also change the way images print by increasi ng or decreasing the number of gray levels used to reproduce them. More levels of gray produce a more natural-looking photographic quality. However, increasing th e number of grays also decreases the resolution of the image. For each level of gray, a unique pattern of laser pulses is requi red to produce a printed dot. More gray levels require more variations in such patterns, which in turn require the printer to use larger, more noticeable dots. You can experiment with various settings to find the balance that suits your needs.

1 Open the Imaging Options category.

The Imaging Options panel appears.

Chapter 2

2 Click the FinePrint On or Off button. 3 Click the PhotoGrade On or Off button. 4 Drag the slider to change the controls. 5 Click Send to send the Imaging Options setting to the printer.

IMPORTANT

When you are printing from a Mac OS computer, PhotoGrade

works only when the Color/Grayscale option is selected in the Print dialog box.

Setting up job handling

You can specify how the printer handles jobs for each type of network. You can set the printer to maintain contact with the computer until all pages of a job are finished printing. T his allows users to receive printer messages, such as a message telling th em that the pri nter is out of paper, while their job is printing. You can also have the printer break contact with the computer once the print job has been sent to the printer (but is still being processed). This provides faster handling of print jobs by allowing the printer to begin processi ng the next job before all pages of the previous job are printed. However, users may not receive feedback about paper outages and problems such as pap er jams until after their job has been processed and the connection has been broken.

You can set job handling for individual network protocols that you use.

1 Set the communication switch on the printer to the Normal (in) position to select the

custom settings.

The communication switch must be in the Normal (in) position, or the printer will reset the job-handling settings to the factory defaults when it is turn ed off or restarted.

Note: Changing the communication switch setting may alter some of your network settings. For example, when the switch is in the Reset (out) position, the default mode for the NetWare, TCP/IP, and parallel interfaces is AutoSelect; but when the switch is in the Normal (in) position, the mode could be PostScript, depending on how you set the communication settings. To change the settings, see “Viewing and Cha nging Communication Settings,” later in this chapter.

2 Open the Extended Job Status category.

Setting Up the Printer for Mac OS Users

3 Click the checkboxes next to the network types to specify when the connection with the

An X in a checkbox

means the printer

prints all pages in a

job before closing

the connection with

the computer that

requested the

print job.

4 Click Send to send the job-handling configuration settings to the printer.

1 Set the communication switch on the printer to the Normal (in) position.

computer should be broken.

Setting the printer’s network zones

You can specify the EtherTalk network zone for the printer.

2 Open the Communication Configuration category.

You see a list of communication settings options.

Chapter 2

3 Open the Printer’s Zone category.

A list of the EtherTalk zones appears.

4 Select the zone you want the printer to appear in. 5 Click Send to send the zone setting to the printer.

Changing TCP/IP configurations

You can specify the IP address of the printer. For infor mation about determining the printer’s IP address and setting up the printer on a TCP/IP network, see Chapter 4.

1 Open the Communication Configuration category.

You see a list of communication settings options.

Setting Up the Printer for Mac OS Users

2 Open the TCP/IP Configuration category.

Drag the slider to

change the printer’s

subnet mask.

You can drag the

slider only if the

printer’s IP address

is not 0.0.0.0.

3 Enter the IP address. 4 Drag the slider to set the printer’s subnet mask. 5 Enter the default Gateway Address.

A panel appears in which you can enter the IP address.

Type the IP address here.

IP address of the default gateway used for sending packets off the local network

6 Click Send to send the TCP/IP configuration to the printer.

Viewing an d changing t he communication settings

The standard communication settings of the LaserWriter 12/640 PS work for most environments. To make sure the printer is set up to use the sta ndard settings, check that the communication switch on the left side of the pri nter is in the Normal (in) position. The switch is located below the i nterface connectors.

You can view and change the standard communication settings for th e printer with the Apple Printer Utility. The NetWare, TCP/IP, and Parallel interfaces are set to AutoSelect, which turns on automatic language sensing. Automatic language sensing allows the printer to receive information over the network and determin e which page-description language—PostScript or PCL5—is required.

Chapter 2

You make changes to the communication settings with the printer’s communication switch set in the Normal (in) position. This makes all communication settings available for changes.

For more information about connecting the printer to LocalTalk, Ethernet, and parallel ports, see “Connecting the Printer” in Chapter 1. For more information about setting the communication switch on the printer, see “Adjusting Communication Settings” in Chapter 1.

1 Set the communication switch on the printer to the Normal (in) position. 2 Open the Communication Configuration category.

You see a list of communication settings options.

3 Open the Port Configuration category.

A list of port connections a nd protocol choices appears.

Setting Up the Printer for Mac OS Users

4 Choose the port settings you want.

m The LocalTal k interface is always set to PostScript mode. m You can set the EtherTalk i nterface to PostScript mode or turn it off. m You can set the NetWare interface to PostScript mode, PCL5 mode,

AutoSelect mode (which automatically senses whether PostScript or PCL5 mode should be selected), or turn it off.

m You can set the TCP/IP interface to PostScript mode, PCL5 mode,

AutoSelect mode (which automatically senses whether PostScript or PCL5 mode should be selected), or turn it off.

m You can set the Parallel interface to PostScript mode, PCL5 mode, or

AutoSelect mode (which automatically senses whether PostScript or PCL5 mode should be selected). You can also set th e Parallel protocol to normal, raw, or TBCP.

IMPORTANT

If you activate the EtherTalk, NetWare, or TCP/IP interface, the

change does not take effect until the printer is restarted.

5 Click Send to send the communication configuration settings to the printer.

Resetting the communication settings

To restore the communication settings to the factory defaults:

1 Set the communication switch on the printer to the Reset (out) position.

Communication

switch

Chapter 2

2 Turn the printer off and back on again. 3 Set the communication switch on the printer to the Normal (in) position.

Sending PostScript files to the printer

You can download PostScript files to the printer to print a PostScript program or to run a PostScript program to change the internal settings of the printer. You can create a PostScript file in a variety of text-editing programs or by printing any document to a file (just click the File button in the Print dialog box).

1 Choose Send PostScript File from the Utilities menu.

The Send File dialog box is displayed for the currently selected printer.

2 Select the PostScript file that you want to send to the printer. 3 Click Add. 4 Click Send. 5 In the Save As dialog box, give the PostScript log file a name and path, then click OK.

The Apple Printer Utility uses th e PostScript log file to record error information if an error occurs during printing.

Restarting the printer

You may need to restart the printer to clear its memory if you experience any problems printing.

1 Choose Restart from the Utilities menu.

A dialog box appears asking you to confirm that you want to restart the selected printer.

2 To confirm that you want to restart the printer, click Restart.

When the printer Ready light stops blinking, the printer is ready to pri nt. The same effect can be achieved by physically turning the printer on and

off again.

Setting Up the Printer for Mac OS Users

IMPORTANT

If the LaserWriter 12/640 PS is on a network shared by other users, make sure that no one is attempting to use the printer when you restart it. If someone’s printing job is canceled, they must resubmit it. Manually downloaded fonts are removed from the printer’s RAM when you restart the printer.

Printing a configuration page

You can print a listing of the current configuration settings and other information about the printer. This page serves as a reference whenever you connect a computer to the printer.

Choose Print Configuration Page from the Utilities menu.

Getting Mac OS users started using the printer

As soon as you connect the LaserWriter 12/640 PS printer to the network, it’s ready to use. In preparing to print on it, users follow the same basic steps that you did to install the software and set up the printer. Each user

m installs the printer software and fonts on the Mac OS computer

m selects and sets up the printer from the Chooser You can get Mac OS users started with the printer and the n ew printer

software in whatever way you’re used to. Chapter 6 explains to users how to install the software from the software disks or the CD. If you’d prefer not to pass around the software disks, you can place the software on a server, as explain ed in the next section. If you prefer, you can of course install the software on each user’s computer yourself. If you have the users install their own software, make sure you give them:

m the printer software and instructions for installing it m the name of the AppleTalk zone on which the printer is located m the name you gave the LaserWriter 12/640 PS printer if you renamed it

with the Apple Printer Utility

Chapter 2

For specific steps on how a user can install the printer software on a Mac OS computer and set up the printer from the Chooser, refer to “I nstalling the Printer Software” a nd “Selecting and Setting Up the Printer” in Chapter 6.

Installing onto a server

If you prefer that users install their software from a n etwork server rather than passi ng around the original floppy disks or CD-ROM disc, you must copy th e LaserWriter i nstallation software to a server as follows:

Preparing a server using the CD-ROM disc

The CD-ROM disc shipped with the LaserWriter 12/640 PS contains a network installation folder. To prepare a ser ver:

1 Insert the

CD-ROM drive. 2 Double-click the disc icon, if necessary. 3 Double-click the MACINTOSH folder, if necessary. 4 Drag the INSTALL folder from the CD to your server.

LaserWriter 12/640 PS Software Installation

CD-ROM disc into the

Preparing a server using the floppy disks

1 Create a new folder on the server and rename it (for example, Network Install). 2 Insert 3 Drag the LaserWriter Disk 1 icon onto the icon of the folder.

LaserWriter Disk 1 for Mac OS.

IMPORTANT

You must drag the disk icon rather than copy the contents of the

disk directly.

Setting Up the Printer for Mac OS Users

4 Repeat steps 2 and 3 for each printer disk. 5 Open the folder you created in step 1.

The contents of each disk are contained in a folder named for that disk.

6 Open the LaserWriter Disk 1 folder. 7 Select the Installer and Installer Script icons and drag the icons from the LaserWriter

Disk 1 folder to the folder you created in step 1.

The Installer a nd the Installer Script need to be in the same window as th e folders for the disks you copied.

IMPORTANT

Be sure to tell the users in your group where to find the software

and the name of the folder to look for on th e server.

Installing the printer software from the server

After you’ve copied the software to the server as described earlier in “Preparing a Server Using the CD-ROM Disc,” users can install the software on their own computers by following these steps:

1 Turn off any automatic virus-detection programs on your computer before installing the

software.

If you don’t, problems may occur during the installation. After installation is complete, you can turn the virus-detection programs back on. (For instructions on turning off each virus-detection program, see the manual that came with the program, or telephone the manufacturer of the program.)

2 Log on to the server from the computer where you want to install the software. 3 Open the folder that contains the printer software. 4 Double-click the Installer icon.

A dialog box opens to describe the installation.

5 Click the Continue button to close the dialog box.

Chapter 2

6 Click the Install button.

7 Follow the instructions on the screen until the installation is complete.

8 Click the Restart button.

What to do next

The Installer takes a few moments to calculate what needs to be done and

then begins to copy files.

After the installation, the Installer tells you to restart your computer.

The software is now installed and the printer is ready for use. If you turned

off any automatic virus-detection programs on your computer, turn them back

on now. After installing the printer software, you need to set it up to use the

printer. See “Selecting and Setting Up the Printer” in Chapter 6.

The printer is now set up on your AppleTalk network. The table below can

help you decide which chapter to go to next.

If you want to See

Set up the printer for Windows, DOS, or NetWare users Chapter 3

Set up the printer for UNIX users Chapter 4

Install options Chapter 5

Print from a Mac OS computer Chapter 6

Print from a Windows 3.1 or DOS computer Chapter 7

Print from a Windows 95 computer Chapter 8

Setting Up the Printer for Mac OS Users

Setting Up the Printer for Windows, DOS,

and NetWare Users

This chapter describes how to set up the LaserWriter 12/640 PS for use with

IBM PC or compatible computers running Windows 3.1, Windows 95,

Windows NT, or DOS. It provides detailed procedures for setting up the

printer for use on a Novell NetWare network and instructions for installing

and using the Apple LaserWriter Utility for Wi ndows.

System requirements for Windows 95

To use the printer, your computer system must meet these requirements:

m IBM PC or compatible, with an 80486 or higher CPU

m hard disk drive

m at least 8 MB of RAM

m Microsoft Windows 95

m CD-ROM drive or 3.5-inch floppy disk drive that reads 1.44 MB disks

m If you’re using the printer on a network, you must set up your network

client software. You may use Client Software for NetWare Network from Microsoft as your network client software.

Installing all the printer software requires approximately 3.5 MB of free space

on your hard disk.

System requirements for Windows 3.1

To use the printer, your computer system must meet these requirements:

m IBM PC or compatible, with an 80386 or higher CPU m hard disk drive m at least 4 megabytes (MB) of random-access memory (RAM) m Microsoft Windows 3.1 or higher or Windows for Workgroups 3.11

or higher

m MS-DOS version 3.3 or higher (5.0 or high er recommended) m CD-ROM drive or 3.5-inch floppy disk drive that reads 1.44 MB disks m NetWare requi res an 80386 CPU with NetWare version 3.12 or higher

Installing all the printer software requires approximately 3.5 MB of free space on your hard disk.

Before you begin

Set up the printer as described in Chapter 1, remembering to

m unpack and prepare the printer m connect the printer to your NetWare n etwork using Ethernet cables or

through a direct parallel connection to a PC.

m plug in and turn on the printer (Keep the startup page that automatically

prints out. It provides the default pri nter name you need for setup.)

Setting up for DOS-based printing

If you will be printing from DOS applications only, you do not need to install any of the software that came with the printer. However, to print from a DOS application, you must first install the DOS PostScript driver if one exists for your DOS application. The DOS PostScript driver is usually supplied with the DOS application. Follow your application’s instructions for installation and printing. See also “DOS Notes” in Chapter 7.

Chapter 3

Setting up for parallel port printing

Your LaserWriter 12/640 PS printer uses a standard parallel port. By default,

your printer’s parallel port is ready to receive data, and you should not need

to make a ny changes to ei t her your computer’s or the printer’s parallel port

settings.

Installing the printer software for Windows 95 and Windows 3.1

As the printer administrator, you must install the printer software on each

computer that will print to the LaserWriter 12/640 PS. You can do so by using

the installation program that comes on the software disks included with the

printer.

Note: Be sure you have Windows on your computer, before i nstalling the

LaserWriter 12/640 PS software.

To install the Windows printer software, follow these steps. Th ese instructions

assume that you have a mouse or similar pointing device. If you do not, see

the instructions that came with Windows to find out how to perform these

steps using a keyboard.

Installing from the CD-ROM disc

Installing onto a Windows 95 computer

1 Start Windows 95.

Before i nstalling the software, make sure the Control Panel and Printers

folder are closed.

2 Insert the

CD-ROM drive. 3 Open the WINDOWS directory. 4 Open the directory on the CD called WIN95\DISK1. 5 Double-click the setup.exe file.

After a few moments, a message appears warning you to close all other

applications before continuing with this i nstallation.

LaserWriter 12/640 PS Software Installation

Setting Up the Printer for Windows, DOS, and NetWare Users

CD-ROM disc into the

6 Click Next if you have no other open applications.

If you have open applications, click Cancel to stop this installation. Close all other applications and start the installation process agai n.

A message appears that lets you view the README.WRI file for latebreaking news.

7 Click Yes to view the README.WRI file. 8 When you have finished reading the README.WRI file, choose Exit from the File menu in

the WordPad application.

A Welcome dialog box is displayed that allows you to select Express Installation, Custom Installation, or Printer Driver Only.

Express I nstallation installs all the software you need. It creates the Apple LaserWriter Software program group and installs within it the PostScript printer driver, a ReadMe file, a nd the Apple LaserWriter Utility for Windows, which you use to name the printer and perform various printer administrative functions.

Custom Installation lets you specify what portions of the software you would like to install.

Printer Driver Only installs only the PostScript printer driver and printer description files.

9 Click Express Installation.

A window appears that keeps you informed as file decompression proceeds. Select Disk 2 when the program asks for it.

10 Click Next when the Installer prompts you to add a PostScript printer to your system.

A message appears that lets you install the setup program onto your hard disk.

11 Select Yes, if desired, and click Next.

The Setup Program Location dialog box app ears.

Chapter 3

12 Enter a new directory for the setup program or use the default directory and click Next.

A message appears that lets you specify how your printer is connected (local

or network).

13 Select how your printer is connected (local or network) and click Next.

The Install PostScript Printer from PPD dialog box appears.

14 Select the drive that holds your CD from the Drives list box. 15 Select Disk 3 from the Directories list. 16 Select LaserWriter 12/640 PS from the PostScript Printer Descriptions Available list and

click Next.

17 Select LPT1 if the LaserWriter 12/640 PS is connected to your local computer. 18 Click Next.

The Add Printer dialog box appears.

19 Name your computer and select other options as necessary. 20 Click Next.

The printer Properties dialog box appears.

21 Click OK to dismiss the Properties dialog box.

A message appears telling you that the driver software was successfully

installed.

22 Click Add Another to install another Apple LaserWriter printer. Repeat for each printer

you want to install.

You can install other Apple LaserWriter printers supported by the software.

23 When you’re done, click Exit.

Installation is complete.

Setting Up the Printer for Windows, DOS, and NetWare Users

24 Choose how to proceed:

For users conn ected via the parallel cable, the default printer driver setti ngs should suffice.

For instructions on using the Apple LaserWriter Utility for Windows, see “Setting Additional Parameters With the Apple LaserWriter Utility for Windows,” later in this chapter.

To configure your printer software with NetWare, see “Initial Novell NetWare Setup,” later in this chapter.

Installing onto a Windows 3.1 computer

1 Start Windows.

Before i nstalling the software, make sure the Windows Control Panel and Printers control panel are closed.

2 Insert the

CD-ROM drive. 3 Using the File Manager, open the directory on the CD called Win31\Disk1. 4 Double-click the setup.exe file.

LaserWriter 12/640 PS Software Installation

CD-ROM disc into the

After a few moments, a message appears warning you to close all other

applications before continuing with this i nstallation.

5 Click Continue if you have no other open applications.

If you have open applications, click Exit to stop this installation. Close all

other applications and start the installation process agai n.

A message appears that lets you view the README.WRI file for late-

breaking news.

6 Click Yes to view the README.WRI file.

Chapter 3

7 When you have finished reading the README.WRI file, choose Exit from the File menu in

the Notepad application.

A Welcome dialog box is displayed that allows you to select Express Installation, Custom Installation, Print Driver Only, or De-Install.

Express I nstallation installs all the software you need. It creates the Apple LaserWriter Software program group and installs within it the ReadMe file and the Apple LaserWriter Utility, which you use to name the printer and perform various printer administrative functions.

Print Driver Only installs the minimum software needed for printing only. It does not install the Apple LaserWriter Utility.

Custom Installation lets you specify what portions of the software you would like to install. You can install one or more of the following: LaserWriter Printer Driver, Apple LaserWriter Utility, Apple Printer Utility, Apple Print Monitor, and P PDs onto Windows NT. T h e Apple Printer Utility and Apple Print Monitor options are included for use with the Apple Color LaserWriter 12/6 00 PS only.

De-Install lets you remove previously installed LaserWriter software.

8 Click Express Install.

A window appears that keeps you informed as file decompression proceeds.

9 Click Restart Windows.

After Windows restarts, the Adob e PostScript Printers control panel appears.

10 Select the drive that holds your CD from the Drives list box. 11 Select LaserWriter 12/640 PS from the PostScript Printer Descriptions Available list and

click Install.

The PostScript printer driver files are installed on the hard disk. A message appears telling you that the driver software was successfully installed.

12 Click OK to dismiss the message.

Setting Up the Printer for Windows, DOS, and NetWare Users

13 Select another Apple LaserWriter printer, if you want, and click Install to install. Repeat

for each printer you want to install.

You can install other Apple LaserWriter printers supported by the software.

` 14 When you’re done, click Close.

A message appears telling you to use the Printers control panel to connect

and set up the printers you've installed. By default, each printer uses LPT1.

The Printers control panel Setup dialog box lets you specify a different port,

for example, LPT2, or a NetWare queue.

Installation is complete.

15 Choose how to proceed:

For users conn ected via the parallel cable, the default printer driver setti ngs

should suffice.

For instructions on using the Apple LaserWriter Utility, see “Setti ng

Additional Parameters With the Apple LaserWriter Utility for Windows,” later

in this chapter.

To configure your printer software with NetWare, see “Initial Novell NetWare

Setup,” later in this chapter.

Installing onto a server

You can install the software on a server for users who share the server’s copy

of Windows. Follow the steps given below a nd specify the appropriate ser ver

volumes and paths.

You can also copy the software folders from the CD-ROM disc to a hard disk.

Your users can install the software from the server as described below.

Chapter 3

Creating floppy disks from the CD-ROM disc

From a Windows 95 computer

You can create floppy disk copies of the printer software by usi ng the standard features of Microsoft Windows 95.

1 Insert the

CD-ROM drive. 2 Double-click the My Computer icon. 3 Double-click the drive that holds your CD.

LaserWriter 12/640 PS Software Installation

CD-ROM disc into the

A window appears that displays the contents of the CD.

4 Insert a blank floppy disk into the a: drive (or b: drive). 5 Double-click the drive that holds your floppy disk.

A window appears that displays the contents of the floppy disk.

6 Open the WINDOWS folder. 7 Drag the WIN95\DISK1 from the CD window to the floppy disk window. 8 Repeat steps 4 through 6 using the WIN95\DISK2 and WIN95\DISK3 directories.

From a Windows 3.1 computer

You can create floppy disk copies of the printer software by usi ng the standard

features of Microsoft Windows 3.1.

1 Open the File Manager. 2 Insert the CD into the CD-ROM drive. 3 Insert a blank floppy disk into the a: drive (or b: drive). 4 From the File Manager, open the WIN31\DISK1 directory on the CD. 5 Select Copy from the File menu. 6 Type

*.*

in the Source field anda:(orb:) in the Destination field.

The files are copied to the floppy disk.

7 Repeat steps 3 through 6 using the WIN31\DISK2 directory.

Setting Up the Printer for Windows, DOS, and NetWare Users

Installing from the floppy disks

Installing on a Windows 95 computer

1 Find the Windows disks containing the printer software and make sure they’re write-

protected.

Slide up the write-protection tab in one corner of the floppy disk so that you can see through the hole.

2 Start Windows 95.

Before i nstalling the software, make sure the Windows Control Panel and Printer folder are closed.

3 Insert

LaserWriter Disk 1 for Windows 95

into a floppy disk drive.

Note: If you are installing from disks made from the CD, the floppy disk labels may be different.

4 Click the Start Icon on the Task-Bar and select Run. 5 Type

a:\setup or b:\setup

disk) in the command line field and click OK.

(depending on which drive holds your installation

After a few moments, a message appears warning you to close all other applications before continuing with this i nstallation.

6 Click Next if you have no other open applications.

If you have open applications, click Cancel to stop this installation. Close all other applications and start the installation process agai n.

A message appears that lets you view the README.WRI file for late-breaking news.

7 Click Yes to view the README.WRI file. 8 When you have finished reading the README.WRI file, choose Exit from the File menu in

the WordPad application.

A Welcome message is displayed that allows you to select Express Installation, Custom Installation, or Printer Driver Only.

Chapter 3

Express I nstallation installs all the software you need. It creates the Apple

LaserWriter Software program group and installs within it the PostScript

printer driver, a ReadMe file, a nd the Apple LaserWriter Utility for Windows,

which you use to name the printer and perform various printer administrative

functions.

Custom Installation lets you specify what portions of the software you would

like to install.

Printer Driver Only installs only the PostScript printer driver and printer

description files.

9 Click Express Installation.

A window appears that keeps you informed as file decompression proceeds.

Insert other pri nter disks (and click OK) as the program asks for them.

10 Click Next when the Installer prompts you to add a PostScript printer to your system.

A message appears that lets you install the setup program onto your hard

disk.

11 Select Yes, if desired, and click Next.

The Setup Program Location dialog box app ears.

12 Enter a new directory for the printer drivers or use the default directory and click Next.

A message appears that lets you specify how your printer is connected (local

or network).

13 Select how your printer is connected (local or network) and click Next.

The Install PostScript Printer from PPD dialog box appears.

14 Eject

LaserWriter Disk 2 for Windows 95

and insert

LaserWriter Disk 3 for Windows 95.

The PostScript PPD files are located on LaserWriter Disk 3 for Windows 95.

15 Choose a: or b: (depending on which drive holds your installation disk) from the Drives

list box.

16 Select LaserWriter 12/640 PS from the PostScript Printer Drivers Available list and

click Next.

Setting Up the Printer for Windows, DOS, and NetWare Users

17 Select LPT1 if the LaserWriter 12/640 PS is connected to your local computer. 18 Click Next.

The Add Printer dialog box appears.

19 Name your computer and select other options as necessary. 20 Click Next.

The printer Properties dialog box appears.

21 Click OK to dismiss the Properties dialog box.

A message appears telling you that the driver software was successfully installed.

22 Click Add Another to install another Apple LaserWriter printer. Repeat for each printer

you want to install.

You can install other Apple LaserWriter printers supported by the software.

23 When you’re done, click Exit.

Installation is complete.

24 Choose how to proceed:

For users conn ected via the parallel cable, the default printer driver setti ngs should suffice.

For instructions on using the Apple LaserWriter Utility for Windows, see “Setting Additional Parameters With the Apple LaserWriter Utility for Windows,” later in this chapter.

To configure your printer software with NetWare, see “Initial Novell NetWare Setup,” later in this chapter.

Installing on a Windows 3.1 computer

1 Find the Windows disks containing the printer software and make sure they’re

write-protected.

Slide up the write-protection tab in one corner of the floppy disk so that you can see through the hole.

Chapter 3

2 Start Windows.

Before i nstalling the software, make sure the Windows Control Panel and

Printers control panel are closed.

3 Insert 4 From the Windows Program Manager, choose Run from the File menu. 5 Type

LaserWriter Disk 1 for Windows 3.1

a:\setup orb:\setup

disk) in the command line field and click OK.

into a floppy disk drive.

(depending on which drive holds your installation

After a few moments, a message appears telling you to close all other

applications before continuing with this i nstallation.

6 Click Continue if you have no other open applications.

If you have open applications, click Exit to stop this installation. Close all

other applications and start the installation process agai n.

A message appears that lets you view the README.WRI file for late-

breaking news.

7 Click Yes to view the README.WRI file. 8 When you have finished reading the README.WRI file, choose Exit from the File menu in

the Microsoft Write application.

A dialog box appears that allows you to select Express Installation, Custom

Installation, Printer Driver Only, or De-Install.

Express I nstallation installs all the software you need. It creates the Apple

LaserWriter Software program group and installs within it the PostScript

printer driver, a ReadMe file, a nd the Apple LaserWriter Utility for Windows,

which you use to name the printer and perform various printer administrative

functions.

Custom Installation lets you specify what portions of the software you would

like to install.

Printer Driver Only installs only the PostScript printer driver and printer

description files.

De-Install lets you remove previously installed LaserWriter software.

Setting Up the Printer for Windows, DOS, and NetWare Users

Apple LaserWriter 12/640 PS User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Detailed Contents