Xerox Versant 280 Press System Administrator Guide

Version 1.0 November 2020 702P08369

Xerox

Versant

280 Press

System Administrator Guide

, SuppliesAssistant®, CentreWare®, and Versant®are trademarks of Xerox

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Table of Contents

1 Administrator Overview ........................................................................................................... 9

Entering and Exiting the System Administrator Mode...................................... . . . . . .................. 10

Locating the Press Serial Number ........... . . . . . ...................................... . . . . . ................................ 11

Locating the Press IP Address ... . . . . . . . . ................................... . . . . . ..................................... . . . . . . ... 12

Customizing the User Interface (UI).................................... . . . . . ..................................... . . . . . . ... 13

Assigning a Feature..... . . . . . . . . .................................. . . . . . . ..................................... . . . . . ........... 13

Changing the Default Home Screen ................... . . . . . ................................... . . . . . . . . .............. 13

Assigning the Screen After Auto Clear ....... . . . . . . . .................................. . . . . . . . . . ..................... 14

Customizing the Button Layout on the Home Screen........ . . . . . . . . . .................................. . . . . . 14

Adding Stored Programming to the Home Screen ................... . . . . . . ................................... 15

Power Saver Mode ........ . . . . . ...................................... . . . . . ...................................... . . . . . .............. 16

Low Power Mode. . . . . . . ..................................... . . . . . ...................................... . . . . . .................. 16

Sleep Mode........................ . . . . . . ..................................... . . . . . ..................................... . . . . . . ... 16

Exiting Power Saver Mode .................................. . . . . . . . . . .................................. . . . . . .............. 16

Administrator Tools Mode ............... . . . . . . . . . .................................. . . . . . . . . ................................... . 17

Essential Tools Procedures ..................................... . . . . . . ..................................... . . . . . ........... 17

Clean Fuser Assembly Routine................. . . . . . ...................................... . . . . . ......................... 17

2 System Settings.......................................................................................................................21

System Settings Procedure ................................... . . . . . .................................... . . . . . . . .................. 22

Common Service Settings. . . ..................................... . . . . . . .................................. . . . . . . . . . .............. 23

System Clock and Timers ............................ . . . . . . . . ................................... . . . . . ..................... 24

Power Saver Settings... . . . . . ..................................... . . . . . . .................................. . . . . . . . . ........... 25

Audio Tones .. . .................................. . . . . . ...................................... . . . . . ................................ 26

Screen and Button Settings. . . .................................... . . . . . ...................................... . . . . . ....... 27

Paper Tray Settings .. . . . . ................................... . . . . . . . . .................................. . . . . . . . . . .............. 29

Image Quality Adjustment................... . . . . . . . . .................................. . . . . . . . . . ......................... 35

Reports .......................... . . . . . ...................................... . . . . . .................................. . . . . . . . . . ....... 36

Maintenance . .................................. . . . . . . ..................................... . . . . . ................................ 37

Watermark............................ . . . . . ...................................... . . . . . .................................... . . . . . . . 54

Force Annotations. . . . . ..................................... . . . . . ...................................... . . . . . .................. 55

Print Universal Unique ID.......... . . . . . ................................... . . . . . . . . .................................. . . . . . 56

Notify Job Completion by E-mail ........................... . . . . . . ..................................... . . . . . ........... 56

Plug-in Settings... . . . . . . ..................................... . . . . . ...................................... . . . . . .................. 57

Other Settings (Common Service Settings) ................ . . . . . ...................................... . . . . . ....... 57

Copy Service Settings . . ...................................... . . . . . ...................................... . . . . . ..................... 64

Basic Copy Service Settings Procedure............ . . . . . ...................................... . . . . . .................. 64

Preset Buttons . . . . . . .................................. . . . . . . ..................................... . . . . . ......................... 64

Copy Defaults ..... . . . . . . . . . .................................. . . . . . ...................................... . . . . . .................. 66

Copy Control......................... . . . . . . . .................................... . . . . . ...................................... . . . . . 67

Original Size Defaults..................................... . . . . . ...................................... . . . . . .................. 69

Xerox®Versant®280 Press

System Administrator Guide

Table of Contents

Reduce and Enlarge Presets..................... . . . . . . . . . .................................. . . . . . . . . ...................... 70

Custom Colors.. . . . . . . . . . .................................. . . . . . . . .................................... . . . . . ..................... 71

Connectivity & Network Setup. . . ...................................... . . . . . ...................................... . . . . . ....... 72

Basic Connectivity & Network Setup Procedure ........................... . . . . . ................................ 74

Ping Connection Test ....................... . . . . . ...................................... . . . . . ................................ 74

Selecting the Remote Authentication Server Settings .................. . . . . . ................................ 75

Selecting the Security Settings . . . . . . . .................................. . . . . . . . . . .................................. . . . . . 76

Selecting Other Settings Options for Connectivity & Network Setup .......... . . . . . .................. 76

Scan Service Settings ........ . . . . . ..................................... . . . . . . .................................. . . . . . . . . ........... 78

Screen Defaults....... . . . . . ...................................... . . . . . ...................................... . . . . . .............. 78

Scan Defaults........................ . . . . . ................................... . . . . . . . . .................................. . . . . . . . . . 79

Scan to PC Defaults .............. . . . . . . ..................................... . . . . . ...................................... . . . . . 80

Original Size Defaults..................................... . . . . . ...................................... . . . . . .................. 81

Output Size Defaults........................ . . . . . . . . . .................................. . . . . . . . .............................. 82

Reduce and Enlarge Presets..................... . . . . . . . . . .................................. . . . . . . . . ...................... 83

Preset Buttons . . . . . . .................................. . . . . . . ..................................... . . . . . ......................... 83

Other Settings (Scan Service Settings).................................. . . . . . ...................................... . 84

Email Service Settings ........................ . . . . . . ..................................... . . . . . ................................... . 86

Selecting Email Service Settings ............................ . . . . . . ..................................... . . . . . ........... 87

Address Book Settings. ...................................... . . . . . .................................. . . . . . . . . . ..................... 88

Selecting Address Book Settings. . . . . ...................................... . . . . . .................................... . . . 88

Folder Service Settings .................... . . . . . ...................................... . . . . . ...................................... . 89

Selecting Folder Service Settings ........................ . . . . . . ..................................... . . . . . .............. 89

Job Flow Service Settings ..... . . . . . . . . . .................................. . . . . . ...................................... . . . . . ....... 90

Selecting Job Flow Service Settings ......... . . . . . . . . . .................................. . . . . . . . . ...................... 90

Stored File Settings . ...................................... . . . . . .................................. . . . . . . . . . ......................... 91

Selecting Stored File Settings . . . . . ...................................... . . . . . .................................... . . . . . . . 92

3 Simple Image Quality Adjustment (SIQA) ........................................................................93

Auto Alignment Adjustment........ . . . . . ...................................... . . . . . ................................... . . . . . . . . 94

Printing the SIQA Targets ............................ . . . . . ...................................... . . . . . ..................... 94

Scanning the Targets .. . . . . . . .................................... . . . . . . ..................................... . . . . . ........... 95

Saving the Profile......................... . . . . . . . . . .................................. . . . . . . ................................... 99

Using the Profile .. . . . . . ..................................... . . . . . ...................................... . . . . . ................ 100

Density Uniformity Adjustment............. . . . . . . .................................. . . . . . . . . . .............................. 101

Performing Density Uniformity Adjustment . . .................................. . . . . . . . . . ....................... 101

Image Transfer ........................... . . . . . ...................................... . . . . . ..................................... . . . . 104

Performing Image Transfer .......... . . . . . . ..................................... . . . . . .................................. 104

Assigning the Image Transfer to Media........ . . . . . . . ................................... . . . . . . . . ................ 106

4 Setup & Adjustment ........................................................................................................... 109

Setup & Adjustment Procedure .............................. . . . . . . . .................................. . . . . . . . . . ............ 110

Setup........ . . . . . . . . ................................... . . . . . . . . .................................. . . . . . . .......................... 110

Calibration.. . . . . . ...................................... . . . . . .................................. . . . . . . . . . .............................. 126

Calibrating the Press for Copy and Scan Jobs............. . . . . . . . . . .................................. . . . . . . . ... 126

Xerox®Versant®280 Press System Administrator Guide

Table of Contents

5 Using CentreWare®Internet Services.............................................................................. 127

Configuration of the Press.... . . . . . ...................................... . . . . . ...................................... . . . . . ..... 128

Connecting to CentreWare

Locating the Press Serial Number in CentreWare

The Properties Tab ............... . . . . . ...................................... . . . . . .................................. . . . . . . . . . ..... 130

Configuration Overview........................... . . . . . ...................................... . . . . . ....................... 130

Description ............................ . . . . . . . . .................................. . . . . . . . . ................................... . . . 130

Configuring the Email Settings........................... . . . . . .................................. . . . . . . . . . ............ 130

General Setup ........... . . . . . . ..................................... . . . . . ...................................... . . . . . ................ 132

Job Management .............. . . . . . . ..................................... . . . . . ..................................... . . . . . . . 132

Paper Tray Attributes - Priority ....................... . . . . . ...................................... . . . . . ................ 132

Power Saver Settings... . . . . . ..................................... . . . . . . .................................. . . . . . . . . ......... 132

Internet Services Settings .. . . . . . . . . ................................... . . . . . ..................................... . . . . . . . 133

Extensible Service Setup................. . . . . . . . .................................. . . . . . . . . . .............................. 133

Billing Impression Mode................... . . . . . ...................................... . . . . . .............................. 135

Cloning . . . ..................................... . . . . . . .................................. . . . . . . . . .................................. 135

Alert / Email Notification ... . . . . . ...................................... . . . . . ..................................... . . . . . . . 136

SMart eSolutions Setup (Remote Services) ....................... . . . . . ..................................... . . . . 137

Connectivity.... . . . . . ...................................... . . . . . ..................................... . . . . . . .......................... 139

Ethernet (Physical Connections) .............. . . . . . ...................................... . . . . . ....................... 140

Protocols............................ . . . . . . . . ................................... . . . . . . .................................... . . . . . . . 140

Services ............. . . . . . . . . . .................................. . . . . . . . . ................................... . . . . . ....................... 150

Services General Procedure ............................ . . . . . ...................................... . . . . . ................ 151

Updating the Press Software.......................... . . . . . .................................... . . . . . . . ................ 151

Accounting ................................. . . . . . ...................................... . . . . . ..................................... . . . . 154

Local Accounting . . . . . . ..................................... . . . . . ...................................... . . . . . ................ 154

Setting Up and Configuring Local Accounting ......................... . . . . . . ................................. 154

Setting Up and Configuring Xerox Standard Accounting ............. . . . . . .............................. 155

Network Accounting (Job Based Accounting) ....................... . . . . . ..................................... 157

Security ... . . . . . ..................................... . . . . . . .................................... . . . . . . .................................. 161

Authentication and Security................. . . . . . ..................................... . . . . . . .......................... 161

Local Authentication... . . . . . .................................... . . . . . . . .................................. . . . . . . . . ......... 161

Controlling Access for All Users....................... . . . . . ...................................... . . . . . ................ 162

Digital Certificates ....................... . . . . . . ..................................... . . . . . .................................. 163

Secure HTTP and SSL / TLS. . ...................................... . . . . . ...................................... . . . . . ..... 163

Internet Protocol Security (IPsec) .. . ...................................... . . . . . .................................. . . . 164

802.1X Information ................................ . . . . . .................................. . . . . . . . . . ....................... 165

IP Filtering............................ . . . . . ...................................... . . . . . ..................................... . . . . 166

Audit Log.................... . . . . . . . ................................... . . . . . . ..................................... . . . . . ......... 166

Job Information.................. . . . . . . . ................................... . . . . . . . . .................................. . . . . . . . 167

Internet Services From a Computer ................................ . . . . . ..... 129

Internet Services ........................ . . . . . . . 129

6 Configure Environment Settings for Scan Services ....................................................... 169

E-mail .. . . . . . . . . . .................................. . . . . . . . . ................................... . . . . . ..................................... 171

Email Overview ........... . . . . . ..................................... . . . . . . .................................... . . . . . . ......... 171

Email Requirements ......................... . . . . . .................................. . . . . . . . . . .............................. 171

Enabling the Email Port and Setting up TCP/IP.................................. . . . . . . ....................... 174

Xerox®Versant®280 Press

System Administrator Guide

Table of Contents

Configuring the Email Environment............. . . . . . ...................................... . . . . . ................... 175

Network Scanning (Job Template)........................ . . . . . ..................................... . . . . . . ................ 178

Configuring the Network Scanning (Job Template) Environment Settings......... . . . . . . . . . ..... 178

Scan to PC ......... . . . . . ...................................... . . . . . ................................... . . . . . . . . ....................... 180

Configuring the Scan to PC Environment Settings . . . . . . . ..................................... . . . . . ......... 180

Store to Folder .................. . . . . . ..................................... . . . . . . ..................................... . . . . . ......... 183

Configuring the Store to Folder Environment Settings ............. . . . . . .................................. 183

Store to USB ............................ . . . . . . . . ................................... . . . . . . . . .................................. . . . . . . . 185

Configuring the Store to USB Environment Settings ..................... . . . . . . . . .......................... 185

Store and Send Link (Send to Folder)............. . . . . . ...................................... . . . . . ....................... 186

Configuring the Store and Send Link Environment Settings . . . ...................................... . . . 186

Job Flow Scanning ............ . . . . . ..................................... . . . . . . .................................. . . . . . . . . ......... 187

Configuring the Job Flow Sheets Settings............................. . . . . . .................................... . 187

Store to Web Services for Devices (WSD) ................................ . . . . . ...................................... . . . 189

Configuring the Store to WSD Environment Settings ........ . . . . . .................................... . . . . . 189

7 Xerox Remote Print Services............................................................................................... 191

Direct Connect Overview .......... . . . . . . . . ................................... . . . . . . .................................... . . . . . . . 192

Network Access...... . . . . . ...................................... . . . . . ..................................... . . . . . . ................... 193

Proxy Server Information .................................. . . . . . ...................................... . . . . . ................... 194

Proxy Server Worksheet...... . . . . . ...................................... . . . . . .................................. . . . . . . . . . . 194

Update and Verify the Proxy Server at the Press ............................ . . . . . .................................. 195

Updating the Proxy Server at the Press............................... . . . . . . . .................................. . . . 195

Verifying the Xerox Server Connection at the Press.................. . . . . . .................................. 195

Update and Verify the Proxy Server through CentreWare Internet Services.................. . . . . . . . . . 196

Updating the Proxy Server through CentreWare Verifying the Xerox Server Connection through CentreWare

Internet Services .................. . . . . . . . . . ..... 196

Internet Services ..... . . . . . . . . . 196

8 Accounting............................................................................................................................ 197

Create and View User Accounts ...... . . . . . . . . . .................................. . . . . . . . ................................... 198

Creating, Viewing, or Editing a User Account. . . . ...................................... . . . . . ................... 199

Resetting an Individual User Account.................... . . . . . . ..................................... . . . . . ......... 200

Reset User Accounts...... . . . . . ...................................... . . . . . .................................... . . . . . . . ............ 201

Resetting All User Accounts (Accounting) ....... . . . . . . . . . .................................. . . . . . . ............... 201

System Administrator's Meter (Copy Jobs) .. . . .................................... . . . . . .............................. 203

Viewing and Resetting the System Administrator's Meter (Copy Jobs)......................... . . . 203

Accounting Type ................................ . . . . . . . . . .................................. . . . . . .................................. 204

Setting the Accounting Type and Enabling Accounting......... . . . . . .................................. . . . 204

Auto Reset of User Billing Information .. . . . ..................................... . . . . . .................................. 205

Automatically Resetting User Billing Information ............................... . . . . . ....................... 205

Accounting / Billing Device Settings ............................ . . . . . . ..................................... . . . . . ......... 206

Selecting Accounting and Billing Device Settings..................... . . . . . .................................. 206

Copy Activity Report ................ . . . . . ...................................... . . . . . .................................... . . . . . . . . 207

Xerox®Versant®280 Press System Administrator Guide

Table of Contents

Enabling and Disabling the Copy Activity Report ..................... . . . . . . . ................................ 207

9 Authentication and Security Settings.............................................................................. 209

System Administrator Settings ............... . . . . . . . . . .................................. . . . . . .............................. 210

Changing the Administrator Passcode.................................. . . . . . .................................... . 210

Authentication................................... . . . . . . .................................. . . . . . . . . .................................. 211

Selecting the Authentication Features/Options.............. . . . . . ..................................... . . . . . . . 213

Selecting the Access Control Options........... . . . . . . . . ................................... . . . . . ................... 213

Creating and Editing an Authorization Group..... . . . . . . . . . .................................. . . . . . . . . ......... 214

Selecting the User Details Setup Options. ...................... . . . . . . . . .................................. . . . . . . . 215

Allow User to Disable Active Settings ....................... . . . . . ...................................... . . . . . ............ 216

Selecting the Option for Allow User to Disable Active Settings..... . . . . . . ............................. 216

Job Status Default ... . . . . . . . .................................. . . . . . . . . ................................... . . . . . ................... 217

Selecting Job Status Default Options.................. . . . . . ...................................... . . . . . ............ 217

Overwrite Hard Disk .......... . . . . . ..................................... . . . . . . ..................................... . . . . . ......... 218

Selecting the Overwrite Hard Disk Options .............................. . . . . . .................................. 218

10 Accounting and Authentication ..................................................................................... 221

Defining the Components of the Authentication Feature ................................ . . . . . ................ 222

Accounting Type Categories..................................... . . . . . ................................... . . . . . . . . ............ 224

Authentication and Accounting Relationship....................... . . . . . ..................................... . . . . . . . 225

Services Controlled by Authentication ................................. . . . . . ..................................... . . . . . . . 226

Overview............................... . . . . . ...................................... . . . . . ...................................... . . . 226

Services Restricted by User ID Authentication ......................... . . . . . .................................. 226

Services Restricted by Combining Smart Card and User ID Authentication............... . . . . . . . 228

Common Access Card (CAC)............... . . . . . . ..................................... . . . . . .................................. 231

Common Access Card (CAC) Authentication.................. . . . . . ..................................... . . . . . . . 231

Disabling the Common Access Card (CAC) ....................... . . . . . .................................. . . . . . . . 232

11 Troubleshooting................................................................................................................. 233

Printing Takes Too Long for First Print or First Copy Out ........................ . . . . . . . . . ....................... 234

SMB Troubleshooting................................. . . . . . ..................................... . . . . . . .......................... 236

CentreWare

Scanner Troubleshooting................. . . . . . . ..................................... . . . . . ..................................... 239

Xerox Remote Print Services Troubleshooting . . . . .................................. . . . . . . .......................... 240

Internet Services Troubleshooting............................ . . . . . .................................. 238

Xerox®Versant®280 Press

System Administrator Guide

Table of Contents

Xerox®Versant®280 Press System Administrator Guide

Administrator Overview

This chapter contains:

• Entering and Exiting the System Administrator Mode........... . . . . . . . . .................................. . . . . . . . . . ... 10

• Locating the Press Serial Number .......................... . . . . . . . . ................................... . . . . . ..................... 11

• Locating the Press IP Address ..................... . . . . . ................................... . . . . . . . . ................................ 12

• Customizing the User Interface (UI)....... . . . . . . . . . .................................. . . . . . .................................... 13

• Power Saver Mode............. . . . . . .................................... . . . . . . . .................................. . . . . . . . . . .............. 16

• Administrator Tools Mode ................................. . . . . . ...................................... . . . . . ......................... 17

Xerox®Versant®280 Press

System Administrator Guide

Administrator Overview

Entering and Exiting the System Administrator Mode

1. At the press user interface, press the Log In/Out button.

2. Enter the system administrator Login ID with the numeric keypad, then select Next.

The default login ID is admin.

3. Enter the system administrator password or Passcode with the numeric keypad, then select

Enter. The default administrator password is the press serial number.

Note: If the password prompt is enabled, the default administrator password is the press

serial number. It is recommended that, after the press is installed, to prevent unauthorized access to the administrator mode, you change the administrator password as soon as possible.

4. To access system functions, press the Machine Status button.

5. To change settings, touch the Tools tab.

6. Select the appropriate Mode, Group, and Feature.

7. To log out, press the Log In/Out button.

8. When the Logout screen appears, select Logout.

Xerox®Versant®280 Press System Administrator Guide

Administrator Overview

Locating the Press Serial Number

You can access the press serial number from the user interface or from the serial number plate on the inside frame of the press near Tray 1.

1. At the user interface, press the Machine Status button.

2. On the Machine Status screen, ensure that the Device Information tab appears.

The press serial number is displayed in the Device Serial Number area at the bottom of the screen.

3. If there is a loss of power and it is not possible to access the Machine Status screen, you can find

the press serial number on the inside frame of the press near Tray 1:

a. At the press, fully open Tray 1.

b. At the left of the tray, on the press frame, locate the plate with the serial number (SER#).

Xerox®Versant®280 Press

System Administrator Guide

Administrator Overview

Locating the Press IP Address

The IP Address of the press is located on the Configuration Report or on the press touch screen. This address, however, is used only to enable communication/network connectivity between the press and the print server.

To obtain the IP Address of the press:

1. At the press UI, press the Machine Status button.

2. Select the Device Information tab. The IP Address is shown.

Xerox®Versant®280 Press System Administrator Guide

Administrator Overview

Customizing the User Interface (UI)

The administrator may customize the following features:

• Whether certain screens will display or not on the press UI

• Specify when screens are displayed such as after the press is switched on or when it exits the

Power Saver mode

• The brightness of the screens as shown on the press UI

• The speed of the scroll buttons alongside the screen

• The default language to be used

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1. Log in as the administrator.

2. To access system functions, press the Machine Status button on the UI.

3. To change settings, select the Tools tab.

4. Select System Settings→Common Service Settings.

5. Select Screen / Button Settings. From the list, select the feature you want to set or change.

6. Select Change Settings.

7. Select the desired setting for the feature.

8. Select Save.

The previous screen displays.

9. Select Close.

The main Tools screen displays.

10. Exit the administrator mode.

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Use this procedure to change the screen that will be displayed when the machine is switched on or when the Power Saver mode is deactivated.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings→Common Service Settings.

5. Select Screen / Button Settings.

6. Select Screen Default from the displayed list.

7. Select Change Settings.

8. Select the desired setting for the default home screen.

The default setting is Services Home.

Xerox

System Administrator Guide

Versant®280 Press

Administrator Overview

9. Select Save.

The previous screen displays.

10. Select Close.

The main Tools screen displays.

11. Exit the administrator mode.

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Use this procedure to assign which screen will be displayed after the Auto Clear button is pressed.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings→Common Service Settings.

5. Select Screen / Button Settings.

6. Select Screen After Auto Clear from the displayed list.

7. Select Change Settings.

8. Select Last Selection Screen orServices Home. The default setting is Services Home.

9. Select Save.

The previous screen displays.

10. Select Close.

The main Tools screen displays.

11. Exit the administrator mode.

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1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings→Common Service Settings.

5. Select Screen / Button Settings.

6. Select Services Home from the list.

7. Select Change Settings.

8. From the list, select the position where you want to assign a service. The layout of the buttons on this screen correspond with the layout of the buttons on the Home screen.

9. From the Main Feature Selection screen, select a service to display on the Home screen.

Xerox®Versant®280 Press System Administrator Guide

Administrator Overview

10. Select Save.

The previous screen displays.

11. Select Save again.

The Screen / Button Settings window displays.

12. Select Close.

The main Tools screen displays.

13. Exit the administrator mode.

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1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings→Common Service Settings.

5. Select Screen / Button Settings.

6. Select Services Home from the list.

7. Select Change Settings.

8. From the displayed list, select the position for the Stored Programming service.

9. From the Main Feature Selection screen, select the Stored Programming service.

10. Select Save.

The previous screen displays.

11. Select Save again.

The Screen / Button Settings window displays.

12. Select Close.

The main Tools screen displays.

13. Exit the administrator mode.

Xerox

System Administrator Guide

Versant®280 Press

Administrator Overview

Power Saver Mode

The Power Saver feature allows the press to enter a reduced power consumption mode when all print jobs have completed and there are no jobs currently processing. There are two power saving modes: Low Power and Sleep.

• Low Power: After remaining inactive for a preset time period, the press enters the Low Power

mode.

• Sleep: After entering Low Power mode and remaining inactive for another preset time period, the

press enters the Sleep mode.

By default, the press automatically enters the Low Power mode after 1 minute of inactivity. After 1 minute of inactivity, the press enters Sleep mode. The system administrator can change the time intervals for both modes.

Refer to the following example:

• Low Power Mode is set to 1 minute.

• Sleep Mode is set to 10 minutes.

• Sleep Mode activates after 10 minutes of total inactivity and not 10 minutes after the Low Power

Mode begins.

For information on changing the time intervals, refer to Setting / Changing the Power Saver Time

Intervals.

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In this mode, the power to the User Interface (UI) and fuser unit is lowered to save power. The display goes out and the Power Saver button on the UI lights. To use the press, press the Power Saver button. The Power Saver button is no longer lit, indicating that the Power Saver feature is canceled.

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In this mode, the power is lowered more than in the Low Power mode. The display goes out and the Power Saver button on the UI lights. To use the press, press the Power Saver button. The Power Saver button is no longer lit, indicating that the Power Saver feature is canceled.

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Any of the following events cancels Power Saver mode:

• Pressing the Power Saver button on the press UI

• Receiving print data for an incoming job to be printed

• Programming and performing a copy or scan job

Xerox®Versant®280 Press System Administrator Guide

Administrator Overview

Administrator Tools Mode

The following summary describes the various options that you can set while logged in as administrator. You can set these options from the Machine Status→Tools tab on the press User Interface (UI).

When you press the Tools tab while in the Administrator mode, the following features are available for selection:

• Cleaning the Fuser Assembly - If needed, run this image quality procedure to clean and remove

dry ink/toner debris that may appear on the back side of prints.

• DFA Finisher Profile - If the press includes a third-party, DFA inline finishing devices, this feature

is enabled to create a profile of the finisher and add, edit, and delete attributes.

• Simple Image Quality Adjustment (SIQA) Tools - This is a set of procedures used to correct and

adjust alignment, density uniformity, and image quality transfer on prints. For detailed information and procedures, refer to the SIQA chapter.

• Tools - Select the Tools tab on the UI to access other areas where you can set system functions

and security settings, including the following:

– System Settings: For details, refer to System Settings.

– Setup & Adjustment: For details, refer to Setup & Calibration.

– Accounting: For details, refer to Accounting.

– Authentication/Security Settings: For details, refer to Authentication/Security Settings.

Note: Use the scroll buttons on the screens to view the entire list of options.

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The following is a list of some of the essential Tools procedures:

• Cleaning the Fuser Assembly

• Calibrating the Press for Copy and Scan Jobs

• For HFSI counters, refer to Resetting a High Frequency Service Item (HFSI) Counter

• For correcting / adjusting the paper curl, refer to Adjust Paper Curl

• For Auto Alignment, Density Uniformity, and Image Transfer, refer to the Simple Image Quality

Adjustment (SIQA) section of this guide

• For Finisher Adjustment→Adjust Fold Position, refer to Adjust Fold Position

• For Finisher Adjustment→DFA Finisher Profiles, refer to Using DFA Finisher Profiles

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When you have an image quality issue caused by contaminants in the fuser, run the Clean Fuser Assembly routine from the Tools menu. For example, use this feature when you see dry ink/toner

debris on the back side of prints.

The press automatically runs this routine periodically. However, if you see image quality problems with dry ink/toner on the back of prints, you can initiate this procedure manually.

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System Administrator Guide

Versant®280 Press

Administrator Overview

Note: If you still notice contaminants on the back of the prints after running this procedure,

contact Xerox Service. Dry ink/toner debris can originate from either of two areas in the press:

the Transfer Roll or the Fuser Assembly Roll.

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The Clean Fuser Assembly feature provides two methods for running the routine:

• Clean with Paper: This method runs blank sheets through the press to remove any residual dry

ink/toner from the fuser.

Note: Any press operator can use the Clean with Paper method. This cleaning

method does not require administrator login.

• Clean with Felt: This method uses felt that is equipped inside the press to remove any dry ink/

toner from the fuser. Simply apply the felt against the pressure roll. Any residual dry ink/toner is removed. This method does not use paper.

Note: You must log in as an administrator to use the Clean with Felt method.

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1. Log in as Administrator.

2. Press the Machine Status button on the press User Interface.

3. Select the Tools tab.

4. Select Clean Fuser Assembly.

5. From the window that displays, select Clean with Paper.

6. For Paper Supply, select the paper tray to use.

Note: Although you can use any type and size of paper, the smooth surface of coated

paper has more contact area to the pressure roll.

7. From Number of Sheets, select the number of blank sheets to run (1 — 5).

Note: For best results, run fewer sheets for more times. It is more effective to run one or

two sheets for multiple times than to run five sheets for one time only. This is especially important when running larger sheets, in the short-edge-feed (SEF) direction, such as 11 x 17 in. or A4 paper.

8. Select Save.

9. Press the Start button.

Note: When running five sheets of paper, the process takes approximately one minute.

The system begins the cleaning process. When the cleaning process finishes, a Completed Successfully message displays.

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1. Log in as Administrator.

2. Press the Machine Status button on the User Interface.

Xerox®Versant®280 Press System Administrator Guide

3. Select the Tools tab.

4. Select Clean Fuser Assembly.

5. From the window that displays, select Clean with Felt.

Note: The Paper Supply and Number of Sheets selections are not available.

6. Press the Start button.

The system begins the cleaning process and displays a

Completed Successfully

message when finished.

7. Select OK.

Administrator Overview

Xerox

Versant®280 Press

System Administrator Guide

Administrator Overview

Xerox®Versant®280 Press System Administrator Guide

System Settings

This chapter contains:

• System Settings Procedure ....... . . . . . . ..................................... . . . . . ...................................... . . . . . ....... 22

• Common Service Settings............. . . . . . ...................................... . . . . . ..................................... . . . . . . ... 23

• Copy Service Settings ................................. . . . . . ...................................... . . . . . ................................ 64

• Connectivity & Network Setup............. . . . . . . . . . .................................. . . . . . . ..................................... . 72

• Scan Service Settings ...................... . . . . . ...................................... . . . . . ...................................... . . . . . 78

• Email Service Settings .. . . ................................... . . . . . ...................................... . . . . . ......................... 86

• Address Book Settings........... . . . . . ..................................... . . . . . . ..................................... . . . . . ........... 88

• Folder Service Settings ................................... . . . . . . . . .................................. . . . . . . . . .......................... 89

• Job Flow Service Settings ....................... . . . . . . ................................... . . . . . . . ................................... . 90

• Stored File Settings ................................ . . . . . . ..................................... . . . . . ................................... . 91

Xerox®Versant®280 Press

System Administrator Guide

System Settings

System Settings Procedure

1. Log in as the Administrator.

2. Press the Machine Status button on the UI control panel.

3. Select the Tools tab on the UI.

4. Select System Settings.

5. Select a Mode, Group, and Feature.

6. Set or change the feature options, as desired.

7. Select Save.

8. Exit the System Administration Mode.

Xerox®Versant®280 Press System Administrator Guide

System Settings

Common Service Settings

Use the Common Service Settings to select the default settings that affect the press itself. Common Service Settings include the following features:

System Clock / Timers

Use this feature to set the press clock time and the time intervals for various timers.

Power Saver Settings

You can change the time intervals for both the Low Power and Sleep modes to reflect a value of 130 minutes for each mode.

Audio Tones

Use this feature to select whether or not to sound an alarm for various press functions. For example, an alarm can be set to sound when a job ends or there is a fault.

Screen / Button Settings

Use this feature to set specific screens and buttons that will be displayed when the power is turned on or when the press exits power saver.

Paper Tray Settings

Use this feature to set items relating to the paper and trays.

Image Quality Adjustment

Use this feature to set the image quality processing method that is used when the press is scanning an original.

Reports

Use this feature to set the options which affect printable reports. For example, by selecting a specific option, the press will automatically print out a report after processing a specified number of jobs.

Maintenance

Use this feature to further customize the press settings, such as creating an alignment adjustment for a specific stock, to initialize the press hard disk or to delete data.

Watermark

Use this feature to configure default settings for commonly used watermarks.

Forced Annotation

Use this feature to create and save annotation templates that can be used with copy, scan, and print jobs.

Print Universal Unique ID

Use this feature to select whether or not Universal Unique IDs are printed each job. Universal Unique IDs can be used with certain applications as a search key to retrieve print log information.

Notify Job Completion by E-mail

Use this feature to set whether or not a user receives an e-mail notification with the copy, scan, or

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System Administrator Guide

Versant®280 Press

System Settings

print job results that were performed by the press.

Plug-in Settings

Use this feature to select and set any plug-in options, as applicable.

Other Settings

Use this feature to assign a variety of settings for commonly used features, such as default paper sizes.

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Use the System Clock / Timers feature to set the press clock time and time intervals for various options:

Date

Sets the date of the press clock. The date set here prints on lists and reports. Select from three different options when setting the date:

• Year/Month/Day

• Month/Day/Year

• Day/Month/Year

Time

Sets the time of the press clock. The time set here prints on lists and reports. Select a 12-hour or a 24-hour representation.

Auto Clear

Sets the time period which determines when the press returns to its default screen; in other words, if a given time period elapses with no operation, the press automatically returns to the initial (default) screen. When this option is set for On, select a time period between 10-900 seconds, in one second intervals.

Note: Even if Off is selected, any currently scanned and pending jobs continue processing

after one minute of inactivity on the press.

Auto Job Release

If an error occurs during a copy or scan job, this sets the time that elapses until the current job is automatically cleared, thereby enabling the completion of the next job. When set for On, select a time period between 4-99 minutes in one-minute increments. Select Off if you do not want to use this feature.

Auto Print

Set the time from the end of print job until the execution of next print job. When set for On, select a time period between 1-240 seconds, in one second intervals. If Off is selected, printing can start immediately, once the press is ready.

Printer Lockout Duration

When set for On, select the time from the start to the end of printer lockout. Set the values from 023 hours and to 59 minutes. If you select Off no printer lockout occurs.

Xerox®Versant®280 Press System Administrator Guide

System Settings

Time Zone

Sets the time difference from Greenwich Mean Time (GMT).

Daylight Savings Time

With this feature enabled, the press automatically adjusts the current time when the summer time starts and ends. Options include:

• Adjust off: Select this feature if you do not want to use the Daylight Savings feature.

• Adjust by Month, Day & Time: Select this feature to specify the start of the daylight savings

feature, by month, day and time.

• Adjust by Month, Week, Day of Week & Time: Select this feature to specify the start of the

daylight savings feature, by month, week, day of the week and time.

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1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings→Common Service Settings.

5. Select System Clock / Timers.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps, as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

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Note: You can change the time intervals for the Low Power mode and the Sleep mode to reflect

a value of 1-30 minutes for each mode. In System Settings, you can also change or set other

options, such as deactivating the feature or saving power after printing completes.

1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings→Common Service Settings.

5. Select Power Saver Settings.

Xerox

System Administrator Guide

Versant®280 Press

System Settings

6. Select Power Saver Timers.

7. Select Change Settings.

8. Specify the time interval for Low Power mode and for Sleep mode:

a. From Last Operation to Low Power Mode: The default time is 1 minute. Specify the amount

of time between the last operation and when entering low-power mode. Select from 1 through 30 minutes, in 1-minute increments.

The time From Last Operation to Low Power mode must not exceed the time From Last Operation to Sleep Mode.

b. From Last Operation to Sleep Mode: The default time is 1 minute. Specify the amount of

time between the last operation and when entering into the Sleep mode. Select from 1 through 30 minutes, in 1-minute increments.

Ensure that the Sleep mode interval is set with a longer amount of time than Low Power mode.

9. Select Save.

10. Select Close.

The main Tools screen displays.

11. Exit the administrator mode.

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Use the Audio Tones feature to select whether or not to sound an alarm for various press functions; for example an alarm can be set to sound when a job ends or when there is a fault.

Note: All options include volume selections of Loud, Normal, and Soft. To disable the sound for

any option, selectOff.

Options include:

Control Panel Select Tone

Select the volume level that sounds when a button on the UI is selected correctly.

Control Panel Alert Tone

Select the volume level that sounds when a non-functioning (or grayed-out) button is selected or when an error occurs.

Base Tone

For a button that toggles (the setting changes each time it is pressed), select the volume level that sounds when the button is in its initial (first) position. This is the sound made when you release the

Interrupt button.

Machine Ready Tone

Set the volume level that sounds when the press is ready to copy or print or after the press powers on.

Job Complete Tone 1

Select the volume level that sounds when the press successfully completes the specific cycle, such as a copy job. The default setting is Copy.

Xerox®Versant®280 Press System Administrator Guide

System Settings

Job Complete Tone 2

Select the volume level that sounds when the press successfully completes the specific cycle, such as a copy job. The default setting is Print Report.

Fault Tone

Select the volume level that sounds when there is an error termination.

Auto Clear Alert Tone

Select the volume level that sounds when the automatic clear feature is enabled.

Alert Tone

Select the volume level that sounds when a fault, such as a paper jam, occurs and the fault is left unattended.

Out of Paper Warning Tone

Select the volume level that sounds when there is no paper in the paper tray and the job is left unattended.

Low Toner Alert Tone

Select the volume level that sounds when it is time to replace the drum toner cartridge.

Stored Programming

Select the volume level that sounds when the Stored Programming feature is enabled.

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1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings→Common Service Settings.

5. Select Audio Tones.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

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Use the Screen / Button Settings feature to set specific screens and buttons that are displayed when the power is turned on, when exiting Power Saver, and more. Options include:

Xerox

System Administrator Guide

Versant®280 Press

System Settings

Screen Default

Assign a default screen that displays when the press powers on; selections include Services, Copy, Job Status, or Machine Status.

Service Screen Default

Assign a default to the service screen; selections include Services Home, Copy, or Stored Programming.

Service Screen After Auto Clear

Assign a default service screen that displays after Auto Clear occurs; select Services Home or Last Selection Screen.

Auto Display of Login Screen

When the Authentication feature is used, select whether or not to automatically display the login screen after turning the press on or after canceling the Power Saver mode.

All Services

Set the layout of service buttons that appear on the Services Home screen when pressing the

Services Home button on the control panel.

Services Home Screen Default

Select whether or not the Services Home screen displays a functional description of a button when it is selected.

Job Type on Job Status screen

Select the job types that to display on the Completed Jobs tab of the Job Status screen when the Job Status button on the control panel is pressed.

Custom Buttons 1-3

Assign features to the three custom buttons on the control panel. For example, one button may be assigned to the Copy feature and the other two buttons assigned to Stored Programming and Language.

Default Language

Set the default language for the press; this language appears on the UI.

Customize Keyboard Button

Use this option to enter and save frequently used information and to create a customized button on the UI keyboard screen. Frequently used information may be a domain name, an IP address, or other related data; for example: www.xerox.com. Only one UI keyboard button may be customized.

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1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings→Common Service Settings.

Xerox®Versant®280 Press System Administrator Guide

System Settings

5. Select Screen / Button Settings.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

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Use the Paper Tray Settings feature to set items relating to the paper and trays, including the following components:

Custom Paper Settings

Use this feature to assign and set specific paper attributes to a custom paper. For more information, refer to Custom Paper Settings.

Paper Tray Attributes

Use this feature to configure settings for specific paper characteristics for the paper that is loaded in each tray; options include:

• Paper Size

• Paper Type (such as plain, uncoated, or uncoated stock)

• Paper Weight

• Paper Color

• Alignment Adjustment: Use this feature to make adjustments to the image based on the alignment output of a document. Adjustments can be modified such as: registration, perpendicularity, skew, and magnification.

• Adjust Paper Curl: Use this feature when the output contains too much paper curl.

• Auto Air Assist Values: Use this feature to switch on/off fans in a paper tray in order to eliminate misfeeds, multifeeds, paper jams, or other possible tray feeding problems.

• Adjust Fold Position: Use this feature to adjust the fold position for various paper types, as well as set adjustment values to various default types. This option is available only if the press is equipped with the optional Standard Finisher, Booklet Maker Finisher, or Standard Finisher Plus.

Custom Paper Color Settings

Use this feature to assign a custom name for the color paper loaded in the press. A maximum of twelve characters can be entered for each custom color paper name.

Paper Tray Attributes on Setup Screen

The selection made on this screen determines whether or not the Paper Tray Attributes option is displayed on the Tools tab.

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System Administrator Guide

Versant®280 Press

System Settings

Paper Tray Attributes During Loading

This features determines whether or not the Paper Tray Attributes option is displayed on the User Interface when a paper tray is opened and closed.

Paper Tray Priority

Use this feature to set the paper tray priority sequence for automatic tray selection. Automatic tray selection occurs when a tray containing the appropriate paper is automatically selected by the press for copying or printing.

Tray 5 (Bypass) Paper Size

Use this feature to assign specific paper sizes to Tray 5 (Bypass). This will facilitate easier copying when using Tray 5 (Bypass). A maximum of twenty paper sizes can be assigned to the Tray 5 (Bypass) size selections.

Auto Tray Switching Control

Use this feature to choose the auto tray switching method and how to copy mixed size documents.

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1. Log in as the administrator.

2. Press the Machine Status button on the UI.

3. Select the Tools tab.

4. Select System Settings→Common Service Settings.

5. Select Paper Tray Settings.

6. Select the item to be set or changed.

7. Select Change Settings.

8. Select the desired setting for the option.

9. Select Save.

10. Select another item to set or change and repeat the previous steps as needed.

11. Select Close.

The main Tools screen displays.

12. Exit the administrator mode.

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Use this feature to assign and set specific paper attributes to a custom paper. You can create a maximum of 40 custom paper settings. Custom paper settings include the following options.

Name

Assign a name to the new custom paper setting. When creating a name, use alphanumeric characters and symbols. Each name can have a maximum of 60 characters.

Xerox®Versant®280 Press System Administrator Guide

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