ApeosPort-II C5400
Table of contents
Loading...Xerox ApeosPort-II C5400, ApeosPort-II C6500, ApeosPort-II C7500, DocuCentre-II C5400, DocuCentre-II C6500 Administrator Guide
...
Microsoft, Windows, Windows NT, and Windows Server, Windows Vista, and Microsoft Network are
trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.
NetWare is a registered trademark of Novell, Inc. in the United States and other countries.
Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.
EtherTalk, Macintosh, and Mac OS are registered trademarks of Apple Computer, Inc.
PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
RSA, BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United States
and/or other countries.
RSA Security Inc. All right reserved.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
For information on license, refer to About License.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.
XEROX, THE DOCUMENT COMPANY, Ethernet, CentreWare, and the stylized X are registered
trademarks of Xerox Corporation. DocuWorks is a trademark of Xerox Corporation and Fuji Xerox Co.,
Ltd. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox
Corporation and Fuji Xerox Co., Ltd.
Table of Contents
Table of Contents ........................................................................................................ 1
1 Before Using the Machine ...................................................................................... 11
Preface...................................................................................................................... 12
Types of Manuals ...................................................................................................... 13
Using This Guide....................................................................................................... 14
Organization of This Guide................................................................................... 14
Conventions.......................................................................................................... 15
About License............................................................................................................ 17
RSA BSAFE.......................... ...... ..... ...... ................................ ...... ..... ...... .............. 17
Heimdal................................................................................................................. 17
LZMA .................................................................................................................... 17
JPEG Code........................................................................................................... 18
Libcurl ................................................................................................................... 18
FreeBSD............................................................................................................... 18
OpenLDAP............................................................................................................ 19
DES....................................................................................................................... 21
AES....................................................................................................................... 21
Table of Contents
2 Paper and Other Media ........................................................................................... 23
Paper Types .............................................................................................................. 24
Supported Paper Type.......................................................................................... 24
Loading Paper ........................................................................................................... 27
Loading Paper in the Trays 1 to 2......................................................................... 27
Loading Paper in the Trays 3 to 4......................................................................... 28
Loading Paper in the Tray 5 (Bypass) .................................................................. 29
Loading Tab Paper in the Tray 5 (Bypass) ........................................................... 30
Loading Paper in the Tray 6 (HCF (A4 1 Tray)).................................................... 30
Loading Paper in the Tray 8 (Interposer).............................................................. 31
Loading Tab Paper in the Tray 8 (Interposer)....................................................... 32
Changing the Paper Size........................................................................................... 33
Changing the Paper Size for the Trays 1 to 2....................................................... 33
Changing the Paper Size for the Trays 3 to 4....................................................... 34
Changing the Paper Size for the Tray 6 (HCF (A4 1 Tray)).................................. 35
Changing the Paper Settings..................................................................................... 38
3 Maintenance............................................................................................................. 41
Replacing Consumables............................................................................................ 42
Replacing the Toner Cartridge......... ................................. ..... ...... ......................... 43
Replacing the Waste Toner Bottle .................... ..... ................................. ..... ...... ... 45
Replacing Drum Cartridge R1
(for customers having a spot maintenance contract)............................................ 47
1
Replacing Drum Cartridge R2/R3/R4
(for customers having a spot maintenance contract).............................................51
Replacing the Staple Cartridge for C-Finisher
or C-Finisher with Booklet Maker...........................................................................54
Replacing the Booklet Staple Cartridge
(C-Finisher with Booklet Maker or Booklet Finisher D2)........................................56
Replacing the Staple Cartridge for Booklet Finisher D2 ........................................57
Emptying the Punch Scrap Container for C-Finisher
or C-Finisher with Booklet Maker...........................................................................59
Emptying the Punch Scrap Container for Booklet Finisher D2..............................60
Replacing the Staple Scrap Container for Booklet Finisher D2.............................61
Cleaning the Machine.................................................................................................63
Cleaning the Exterior ............................................. ...... ..... ................................. ....6 3
Cleaning the Document Cover and Document Glass............................................63
Cleaning the Narrow Glass Strip and Document Presser................. ...... ..... ...... ....64
Cleaning the Document Feeder Roller ............. ..... ...... ..... ................................. .... 6 5
Executing Calibration .................................................................................................66
Printing a Report/List..................................................................................................70
4 Job Status.................................................................................................................71
Job Status Overview ..................................................................................................72
Checking Current/Pending Jobs................. ..... ................................. ..... .....................73
Checking Completed Jobs .............. ..... ...... ................................ ...... ..... .....................74
Printing and Deleting Stored Documents ...................................................................75
Secure Print...........................................................................................................75
Sample Print ..........................................................................................................77
Delayed Print .........................................................................................................78
Charge Print.......... ..... ................................. ...... ..... ...... ................................ ...... .... 7 9
Private Charge Print ..............................................................................................81
Printing Pending Jobs ................................................................................................84
Handling Error Terminations ......................................................................................85
5 Machine Status.........................................................................................................87
Overview of Machine Status.......................................................................................88
Machine Status...........................................................................................................89
Machine Information ..............................................................................................89
Paper Tray.............................................................................................................91
Overwrite Hard Disk...............................................................................................91
Print Mode .............................................................................................................91
Billing Meter/Print Report ...........................................................................................95
Billing Meter...........................................................................................................95
User Account Billing Meter ....................................................................................96
Print Report/List.....................................................................................................97
Automatically Printed Reports/Lists............................. ..... ..... .............................. 10 3
Supplies....................................................................................................................104
2
Table of Contents
Faults....................................................................................................................... 105
6 System Settings..................................................................................................... 107
System Settings Procedure....... ...... ..... ...... ................................ ...... ..... .................. 108
Step 1 Entering System Administration Mode .................................................... 108
Step 2 Entering the System Administrator User ID and Passcode..................... 108
Step 3 Selecting the Operation Mode from the System Administrator Menu...... 109
Step 4 Selecting an Item on the [System Settings] Screen ................................ 109
Step 5 Setting a Feature..................................................................................... 111
Step 6 Exiting the System Administration Mode................................................. 111
System Settings Menu List...................................................................................... 112
Common Settings.................................................................................................... 121
Machine Clock/Timers ..................... ...... ................................ ...... ..... .................. 121
Audio Tones........................................................................................................ 124
Screen/Button Settings ....................................................................................... 125
Paper Tray Settings ............................................................................................ 126
Image Quality Adjustment................................. ..... ...... ..... ................................. . 129
Reports ............................................................................................................... 131
Maintenance ....................................................................................................... 132
Watermark .......................................................................................................... 133
Secure Watermark.............................................................................................. 134
Image Log Control (ApeosPort series models only) ........................................... 136
Print Universal Unique ID (ApeosPort series models only)................................. 137
Other Settings..................................................................................................... 137
Copy Mode Settings ............................. ................................. ..... ...... ..... .................. 145
General Settings Tab - Features Allocation........................................................ 145
Preset Buttons .................................................................................................... 146
Copy Defaults ..................................................................................................... 146
Copy Control....................................................................................................... 151
Original Size Defaults ......................................................................................... 153
Reduce/Enlarge Presets....... ...... ..... ................................. ..... ............................. 153
Custom Colors .................................................................................................... 153
Annotation - Create Stamps................................................................................ 154
Network Settings ........................................................ ...... ..... ..... ............................. 1 55
Port Settings ....................................................................................................... 155
Protocol Settings................................................................................................. 158
Machine’s E-mail Address/Host Name ............................................................... 160
Proxy Server Settings (ApeosPort series models).............................................. 160
Outgoing / Incoming E-mail Settings................................................................... 161
Remote Authentication Server/Directory Service
(ApeosPort series models only).......................................................................... 163
PKI Settings (Public Key Infrastructure)....................... ................................ ...... . 167
Other Settings..................................................................................................... 168
Print Mode Settings ................................................................................................. 169
Allocate Memory ................................................................................................. 169
3
Delete Form.........................................................................................................171
Other Settings......................................................................................................171
Scan/Fax Mode Settings ................. ..... ...... ..... ................................. ..... ...... ..... ........174
General Settings Tab...........................................................................................174
Scan Defaults ........................................................ ...... ..... ..... ..............................17 4
Scan to PC Defaults ............................................................................................176
Original Size Defaults ..........................................................................................176
Output Size Defaults............................................................................................176
Reduce/Enlarge Presets......................................................................................177
Other Settings......................................................................................................177
E-mail Settings ..................... ................................. ..... ...... ..... ................................. .. 17 9
E-mail Control......................................................................................................179
Mailbox Settings.......................................................................................................182
Stored Document Settings .......................................................................................183
Job Flow Settings for ApeosPort Series Models Only..............................................185
Web Applications Settings for ApeosPort Series Models Only ................................186
Server Setup........................................................................................................186
Configuring/Canceling the Auto Link Server........................................................187
Setup Menu..............................................................................................................188
Mailbox ................................................................................................................188
Job Flow Sheets.............................. ...... ..... ................................. ..... ...... .............190
Job Flow Sheet Keywords ...................................................................................195
Address Book ......................................................................................................196
Paper Tray Attributes...........................................................................................199
System Administrator Settings .................................................................................200
System Administrator Login ID............................................................................200
System Administrator’s Passcode .......................................................................200
Maximum Login Attempts....................................................................................201
Login Setup/Auditron Administration........................................................................202
Create/Check User Accounts ..............................................................................202
Account Details...................................... ..... ...... ..... ................................. ..... ...... ..204
Reset User Accounts............ ...... ..... ...... ................................ ...... ..... ...................205
System Administrator's Meter (Copy Jobs)..........................................................205
User Details Setup...............................................................................................205
Charge / Private Print Settings ............................................................................206
Passcode Entry from Control Panel.....................................................................208
Login Setup/Auditron Mode.................................................................................209
7 Using CentreWare Internet Services ....................................................................211
Installation of CentreWare Internet Service s.................... ..... ..... .............................. 21 2
Preparations ........................................................................................................212
Configuration on the Machine................................ ...... ..... ................................. .. 21 2
Starting CentreWare Internet Services.....................................................................214
Setting Items Using CentreWare Internet Services..................................................215
4
Table of Contents
8 Printer Environment Settings............................................................................... 219
Print Features Overview.......................................................................................... 220
Installation When Using USB Port........................................................................... 223
Preparations........................................................................................................ 223
Installation Overview.. ...... ..... ................................. ...... ..... ................................. . 223
Configuration on the Machine............................................................................. 223
CentreWare Internet Services Setting Items....................................................... 224
Configuration on the Computer........................................................................... 224
Installation When Using TCP/IP (LPD/Port 9100) ................................................... 225
Preparations........................................................................................................ 225
Installation Overview.. ...... ..... ................................. ...... ..... ................................. . 225
Configuration on the Machine............................................................................. 225
CentreWare Internet Services Setting Items....................................................... 226
Configuration on the Computer........................................................................... 227
Installation When Using NetWare............................................................................ 228
Preparations........................................................................................................ 228
Installation Overview.. ...... ..... ................................. ...... ..... ................................. . 228
Configuration on the Machine............................................................................. 228
CentreWare Internet Services Setting Items....................................................... 230
Configuration on the Computer........................................................................... 230
Installation When Using Microsoft Network (SMB).................................................. 231
Preparations........................................................................................................ 231
Installation Overview.. ...... ..... ................................. ...... ..... ................................. . 231
Configuration on the Machine............................................................................. 231
CentreWare Internet Services Setting Items....................................................... 232
Configuration on the Computer........................................................................... 232
Installation When Using Internet Printing Protocol (IPP)......................................... 233
Preparations........................................................................................................ 233
Installation Overview.. ...... ..... ................................. ...... ..... ................................. . 233
Configuration on the Machine............................................................................. 233
CentreWare Internet Services Setting Items....................................................... 234
Configuration on the Computer........................................................................... 234
Installation When Using EtherTalk .......................................................................... 235
Preparations........................................................................................................ 235
Installation Overview.. ...... ..... ................................. ...... ..... ................................. . 235
Configuration on the Machine............................................................................. 235
CentreWare Internet Services Setting Items....................................................... 236
Configuration on the Computer........................................................................... 236
9 E-mail Environment Settings.. ...... ..... ...... ..... ................................. ..... ...... ..... ....... 237
E-mail Overview ...................................................................................................... 238
Preparations ............................................................................................................ 239
Installation Procedure.............................................................................................. 241
Installation Overview.. ...... ..... ................................. ...... ..... ................................. . 241
5
Enabling Port and Setting TCP/IP .......................................................................241
Configuring E-mail Environment..........................................................................242
CentreWare Internet Services Setting Items .......................................................243
10 Scanner Environment Settings.............................................................................245
Scan Service Overview ............................................................................................246
Configuration of Scan to Mailbox .............................................................................247
Installation Overview............................................................................................247
Enabling Port and Setting TCP/IP .......................................................................247
Configuration of Network Scanning (Job Template Scanning).................................249
Preparations ........................................................................................................249
Installation Overview............................................................................................249
Enabling Port and Setting TCP/IP .......................................................................249
Configuring the SNMP Port .................................................................................250
Configuration of Scan to PC.....................................................................................251
Preparations ........................................................................................................251
Installation Overview............................................................................................251
Enabling Port and Setting TCP/IP .......................................................................252
Configuration of the Job Flow...................................................................................253
Installation Overview............................................................................................253
Enabling Port and Setting TCP/IP .......................................................................253
Configuring the SNMP Port .................................................................................254
11 Using the Server Fax Service................................................................................255
Server Fax Overview................................................................................................256
Preparations.............................................................................................................257
System Requirements for the Machine................................................................257
Installation Procedure...............................................................................................258
Installation Overview............................................................................................258
Setting the Server Fax Feature............................................................................258
12 Security ...................................................................................................................261
Security Service Overview .......................................................................................262
Communication Security Service............................................................ ..... ...... ..262
Scan File Security Services.................................................................................263
Configuration of HTTP Communication Encryption..................................................264
Installation Overview............................................................................................264
Configuration on the Machine................................ ...... ..... ................................. .. 26 4
Configuration of E-mail Encryption/Digital Signature ...............................................266
Installation Overview............................................................................................266
Configuration on the Machine................................ ...... ..... ................................. .. 26 6
Configuration on a Computer............................ ..... ................................. ..... ...... ..267
Configuration of Scan File Signature
(PDF/DocuWorks Signature) for Only ApeosPort Series Models............................269
Installation Overview............................................................................................269
6
Table of Contents
Configuration on the Machine............................................................................. 269
13 Authentication and Auditron Administration...................................................... 271
Overview of Authentication...................................................................................... 272
Users Controlled by Authentication........................ ................................. ..... ...... . 272
Types of Authentication ...................................................................................... 272
Features Controlled by Authentication................................................................ 273
Authentication for Job Flow Sheets and Mailboxes................................................. 275
Job Flow Sheet Types ........................................................................................ 275
Types of Mailboxes............................................................................................. 278
Linking Job Flow Sheets to Mailboxes................................................................ 280
Overview of Auditron Administration ....................................................................... 282
Authentication and Auditron Administration........................................................ 282
Manageable Features and Services ................................................................... 283
14 Problem Solving ............................ ..... ...... ..... ...... ................................ ...... ..... ...... . 287
Troubleshooting....................................................................................................... 288
Machine Trouble...................................................................................................... 289
Image Quality Trouble ............................................................................................. 294
Trouble during Copying ........................................................................................... 299
Unable to Copy ................................................................................................... 299
The Copy Result is Not What was Expected ...................................................... 299
Trouble during Printing ............................................................................................ 303
Unable to Print .................................................................................................... 303
The Print Result is Not What was Expected ....................................................... 304
Trouble during Scanning ......................................................................................... 306
Unable to Scan with the Machine ....................................................................... 306
Unable to Import Scanned Documents to the Computer.................................... 306
Unable to Send a Scanned Document over the Network (FTP/SMB) ................ 307
Unable to Send E-mail........................................................................................ 309
The Image is not What was Expected ................................................................ 309
Network-related Problems....................................................................................... 312
When using SMB ................................................................................................ 312
When using NetWare.......................................................................................... 313
When using TCP/IP ............................................................................................ 317
When using EtherTalk......................................................................................... 318
CentreWare Internet Services Problems ............................................................ 319
E-Mail Features Problems .................................................................................. 320
Internet/Intranet Connection Problems ............................................................... 321
Error Code............................................................................................................... 323
Other Errors........................................................................................................ 365
Paper Jams ............................................................................................................. 366
Paper Jams in the Trays 1 to 2........................................................................... 367
Paper Jams in the Tray 3.................................................................................... 367
7
Paper Jams in the Tray 4.....................................................................................368
Paper Jams in the Tray 5 (Bypass) .....................................................................368
Paper Jams in the Tray 6 (HCF (A4 1 Tray)).......................................................369
Paper Jams in the Transfer Module.....................................................................371
Paper Jams in the Bottom Left Cover..................................................................372
Paper jams in the Bottom Right Cover ................................................................373
Paper Jams in the Output Tray............................................................................374
Paper Jams in the C-Finisher and the C-Finisher with Booklet Maker ................374
Paper jams in the Booklet Finisher D2 ................................................................384
Document Jams .......................................................................................................395
Stapler Faults ................. ...... ..... ................................. ...... ..... ................................. ..39 8
Staple Jams in the Staple Cartridge for C-Finisher
or C-Finisher with Booklet Maker.........................................................................399
Staple Jam s in the Bookl et Staple Car tridge
for the C-Finisher with Booklet Maker or Booklet Finisher D2.............................400
Staple Jams in the Staple Cartridge for the Booklet Finisher D2.........................402
Staple Cartridge Taken Off from Unit for the Booklet Finisher D2 ...........................404
Solving Curled Output for the Booklet Finisher D2...................................................406
15 Appendix.................................................................................................................409
Specifications ...........................................................................................................410
Printable Area...........................................................................................................420
Standard Printable Area ......................................................................................420
Extended Printable Area......................................................................................420
Internal Fonts ...........................................................................................................421
Optional Components...............................................................................................423
ESC/P-K Emulation..................................................................................................425
Emulation.............................................................................................................425
Fonts....................................................................................................................426
Output Feature.....................................................................................................426
ESC/P-K Emulation Print Features......................................................................426
ESC/P-K Emulation Settings ...............................................................................427
Magnification Table..............................................................................................433
Paper Size and Number of Printable Characters.................................................437
PDF Direct Print .......................................................................................................439
PDF Direct Print Settings...... ...... ..... ...... ..... ................................. ..... ...... ..... ........439
PCL Emulation .........................................................................................................441
HP-GL2 Emulation ...................................................................................................445
Hard Clip Area .....................................................................................................449
Printable Area.................. ................................. ..... ...... ................................ ...... ..45 0
Auto Layout..........................................................................................................452
Notes and Restrictions .............................................................................................459
Notes and Restrictions on the Use of the Machine..............................................459
Notes and Restrictions in the Interrupt Mode ......................................................460
8
Table of Contents
Notes and Restrictions when Connecting with Internet Service Provider........... 461
Notes and Restrictions for Using SMB................................................................ 462
Notes and Restrictions for Using TCP/IP............................................................ 464
Notes and Restrictions for Using EtherTalk........................................................ 465
Notes and Restrictions for Using Bonjour........................................................... 466
Notes and Restrictions for Using Scanner Features........................................... 467
Notes and Restrictions when Connecting to Internet or Intranet ........................ 468
Index.............................................................................................................................. 469
9
1 Before Using the Machine
This chapter describes organization of this guide and conventions.
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Preface .......................................................................................................12
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Types of Manuals .......................................................................................13
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Using This Guide ........................................................................................14
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About License.............................................................................................17
1 Before Using the Machine
Preface
Before Using the Machine
1
Thank you for selecting the Fuji Xerox ApeosPort-II C7500/C6500/C5400,
DocuCentre-II C7500/C6500/C5400 (hereafter referred to as “the machine”).
This guide explains how to operate the machine and the precautions that must be
followed du ring oper ati on. To get the m ost out of the mach ine and to use it effe cti vel y,
be sure to read this guide before use.
This guide aimed toward machine administrators, provides maintenance information
like how to r eplace consumables, instructions on configurin g your networ k
environment, and troubleshooting procedures.
This guide assumes that an operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. For information on the environment of the personal
computer in use, basic knowledge of networking environments, and how to operate a
personal computer, refer to the manuals provided with the personal computer,
operating system, and network system.
After reading this guide, be sure to keep it handy for quick reference. It will be useful
in case you forget how to perform operations or if a problem occurs with the machine.
Refer to the User Guide for copy/print/scan operating procedures. For information
about optional accessories for the printer functionality, also refer to the guide provided
with each optional accessory.
12
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
The equipment is certified by NEMKO in compliance with [IEC60950-1 (AS/NZS
3260)]. The equipment is manufactured under an ISO 9001 Quality System. The
equipment is also certified in compliance with applicable standards by various
national bodies.
The equipment was tested and is certified by the New Zealand Ministry of Commerce
in conformance with CISPR publ. 22 (AS/NZISS CISPR22:2002) which relates to
radio frequency interference regulations, and also complies with the Australian
Communication Authority requirements.
NOTE: Machines intended for use in South Korea and Taiwan have been certified
separately in compliance with their requirements.
Any unauthorized alteration, which includes the addition of new functions or the
connection of external devices, may impact this certification.
Contact your local Xerox representative for a list of approved accessories.
Types of Manuals
Types of Manuals
We provide the following guides for optimum usage of the machine.
Included Manuals
Several manuals are included with this product. They are referred to as accompanying
manuals.
These accompanying manuals include descriptions on configurations and operation of
the product.
The following manuals are included with the machine.
User Guide
Describes all the necessary steps for copy/print/scan.
Administrator Guide (this guide)
Aimed toward machine administrators, as a guide to setting up the network
environment and to solving problems that may occur with the machine.
Quick Reference Guide
Introduces the basic operations of the machine, as well as daily management and
maintenance.
Manual (HTML)
A guide for installing print drivers, configuring the printer environment, etc. This manual
is included in the CD-ROM of the Driver CD Kit.
Before Using the Machine
1
Guides for Optional Accessories
Optional accessories are also available for the machine. User Guides are provided with
the optional accessories exclusively for ApeosPort-II C7500/C6500/C5400,
DocuCentre-II C7500/C6500/C5400. These User Guides are referred to as "guides for
optional accessories". Guides for optional accessories are provided in two forms, as
printed or as On-line Help.
Guides for optional accessories describe all the necessary steps for operating optional
accessories and installing software.
13
1 Before Using the Machine
Using This Guide
Before Using the Machine
This guide aimed toward machine administrators, provides maintenance information
like how to r eplace consumables, instructions on configurin g your networ k
environment, and troubleshooting procedures.
Organization of This Guide
This guide consists of the following chapters.
1 Before Using the Machine
Describes organization of this guide and conventions.
1
2 Paper and Other Media
Describes t he ty pe s of pa per th at can be us e d on th e ma c hi ne an d ho w t o lo a d pape r
in trays.
3 Maintenance
Describes how to replace consumables and to clean the machine.
4Job Status
Describes how to check job status and to cancel jobs.
5 Machine Status
Describes how to check the faults that occurred on the machine and to print various
reports/lists.
6 System Settings
Describes how to configure the system settings.
7 Using CentreWare Internet Services
Describes how to use CentreWare Internet Services.
8 Printe r Environment Settings
Describes how to set up the printer’s operating environment.
9 E-mail Environment Settings
Describes the configuration to use the E-mail features on the machine.
10 Scanner Environment Settings
Describes the configuration to use the scan services on the machine.
11 Using the Server Fax Service
Describes how to use the Server Fax service on this machine.
12 Security
14
Describes the configuration to utilize the security services on the machine.
13 Authentication and Auditron Administration
Describes the authorization feature for restricting use of the machine, as well as the
administration feature for monitoring usage statuses for each feature using the
authorization feature.
14 Problem Solving
Describes troubles that may occur with the machine and their solutions.
15 Appendix
Describes the machine specifications, optional accessories, and cautions/restrictions.
Conventions
z
z
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Using This Guide
The screen images and illustrations that are used in this guide are based on the
machine configuration with the various options. Some of the items in the screen
images may not be displayed or there may be features that cannot be used
depending on the machine configuration.
In this document, "Computer" refers to a personal computer or workstation.
The following terms are used in this guide:
Before Using the Machine
1
Important : Indicates important information that you should read.
Note : Indicates additional information on operations or features.
z
The following symbols are used in this guide:
" " : • A cross-reference included in this guide.
: • Refers to names of CD-ROM, features, and touch screen
messages and input text.
[ ] : • Refers to folders, files, applications, button or menu names
displayed in the touch screen.
• The names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and
menu names.
< > button : Indicates a hardware button on the computer.
< > key : Indicates a key on the keyboard of the computer.
> : • Indicates a path to a certain item within a procedure on the
control panel.
Example: When you see the procedure "select [System
Settings] > [Setup Menu] > [Mailbox]", this means that you
need to select [System Settings], select [Setup Menu], and
then select [Mailbox].
• Indicates a path to a certain item within a procedure on a
computer.
Example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this means that you need to click [Start], click [Search], and
then click [For Files or Folders] in order to search for files and
folders.
• The reference is indicated in the following manner:
"Refer to "6 S yste m Setting s" > "C ommon Settings " > "Aud io
Tone" in the Administrator Guide."
The sentence above means that you need to refer to the
15
1 Before Using the Machine
Before Using the Machine
section "Audio Tone", which can be found under "Common
Settings" in chapter 6 System Settings of the Administrator
Guide.
z
Orientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF):Loading with one of the long edges of the document or
paper.
, ,Short Edge Feed (SEF):Loading with one of the short edges of the document
or paper.
1
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
16
About License
About License
RSA BSAFE
This product includes RSA BSAFE® Cryptographic software from RSA Security Inc.
Heimdal
Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology,
Stockholm, Sweden). All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
2. Redistributions in binary form must reproduce the above copyright notice, this list of
3. Neither t he name of the Institute nor the names of its contributors may be used to
Before Using the Machine
1
conditions and the following disclaimer.
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
endorse or promote products derived from this software without specific prior written
permission.
LZMA
THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS ''AS
IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT
LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE
INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS
OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
LZMA SDK 4.21 Copyright (c) 1999-2005 Igor Pavlov (2005-06-08)
http://www.7-zip.org/
LZMA SDK 4.22 Copyright (c) 1999-2005 Igor Pavlov (2005-06-10)
http://www.7-zip.org/
17
1 Before Using the Machine
JPEG Code
Before Using the Machine
Libcurl
1
Our printer software uses some of the codes defined by the Independent JPEG Group.
COPYRIGHT AND PERMISSION NOTICE
Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>.
All rights reserved.
Permission to use, copy, modi fy, and distribute this so ftware for any purpose with or
without fee is hereby granted, provided that the above copyright notice and this
permission notice appear in all copies.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND,
EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND
NONINFRINGEMENT OF THIRD PARTY RIGHTS. IN NO EVENT SHALL THE
AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES
OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR
OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE
SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
Except as contained in this notice, the name of a copyright holder shall not be used in
advertising or otherwise to promote the sale, use or other dealings in th is Software
without prior written authorization of the copyright holder.
FreeBSD
This product contains the pa rt of F reeBS D codes.
The FreeBSD Copyright
Copyright 1994-2006 T he FreeB SD Pr oject. All ri ghts rese rved.
Redistribution and use in sou rce and binary forms, with o r without modification, are pe rmitted
provided that the following conditions are m et:
Redistributions of source code must retain the above copyright notice, this list of conditions
and the following disclaimer .
Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaime r in the documentatio n and/or other materia ls provided
with the distribution.
18
OpenLDAP
About License
THIS SOFTWARE IS PROVIDED BY THE FREEBSD PROJECT ''AS IS'' AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTI CULAR
PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FREEBSD PROJECT OR
CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL,
EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO,
PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA , OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY
THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT
(INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
The views and conclusions c ontai ned in th e software an d docu menta tion a re those of t he
authors and should not b e interp reted a s repre senting o fficial policies, e ither exp ressed o r
implied, of the FreeBSD Projec t.
Copyright 1998-2006 The OpenLDAP Foundation All rights reserved.
Before Using the Machine
1
Redistribution and use in source and binary forms, with or without modification, are
permitted only as authorized by the OpenLDAP Public License.
A copy of this licens e is availab le in the file LICENSE in the top-lev el directory o f the
distribution or, alternatively, at <http://www.OpenLDAP.org/license.html>.
OpenLDAP is a registered trademark of the OpenLD AP Founda tio n.
Individual files and/or contrib uted package s may be co pyright by other p arties and/or
subject to additional restrictions.
This work is derived from the University of Michigan LDAP v3.3 distributio n. Information concerning this software is ava ilable at <htt p://www.umich. edu/~dirsvcs/lda p/ldap. html>.
This work also contains materials derived from public sources.
Additional information about OpenLDAP can be obtained at <http://www.openldap.org/>.
--Portions Copyright 1998-2006 Kurt D. Zeilenga.
Portions Copyright 1998-2006 Net Boolean Incorporated.
Portions Copyright 2001-2006 IBM Corporation.
All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted only as authorized by the OpenLDAP Public License.
---
19
1 Before Using the Machine
Portions Copyright 1999-2005 Howard Y.H. Chu.
Portions Copyright 1999-2005 Symas Co rpo ratio n.
Before Using the Machine
1
Portions Copyright 1998-2003 Hallvard B. Furuseth.
All rights reserved.
Redistribution and use in source and binary forms, with or without modi fication, are
permitted provided that this notice is preserved.
The names of the copyrigh t holders may no t be use d to end orse or pro mote pro ducts
derived from this software without their specific prior written permission. This software
is provided ''as is'' without express or implied warranty.
--Portions C opyright (c ) 1992-1996 Regents of the University of Michigan.
All rights reserved.
Redistribution and use in source and binary forms are permitted provided that this
notice is preserved and that due cred it is given to the University of Michigan at Ann
Arbor. The name of t he University may not be used to endorse or promote pro ducts
derived from this software without s pecific prior written permission. This software is
provided ''as is'' without express or implied warranty.
-----------------------------------------The OpenLDAP Public License
Version 2.8, 17 August 2003
Redistribution and use of this software and associated documentation ("Software"),
with or without modifi cation, are permitted provid ed that the following conditio ns are
met:
1. Redistributions in source form must retain copyright statements and notices,
2. Redistributions in binary form must reproduce applicable copyright statements and
notices, this list of conditions, and the following disclaimer i n the documentation
and/or other materials provided with the distribution, and
3. Redistributions must contain a verbatim copy of this document..
The OpenLDAP Foundation may revise this license from time to time.
Each revision is distinguished by a version number. You may use this Software under
terms of this license revision or under the terms of any subsequent revision of the
license.
THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS
CONTRIBUTORS ''AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO
EVENT SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE
AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE FOR ANY DIRECT,
INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
20
DES
About License
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
The names of the authors and copyright holders must not be used in advertising or
otherwise to promote the sale, use or other dealing in this Software without specific,
written prior permission. Title to copyright in this Software shall at all times remain with
copyright holders.
OpenLDAP is a registered trademark of the OpenLD AP Founda tio n.
Copyright 1999-2003 The OpenLDAP Foundation, Redwood City, California, USA. All
Rights Reserved. Permissi on to copy and distribu te verbati m copies of this docu ment
is granted.
This product includes software developed by Eric Young(eay@mincom.oz.au)
Before Using the Machine
1
AES
Copyright (c) 2003. Dr Brian Gladman. Worcester. UK. All rights reserved.
This product uses published AES software provided by Dr Brian Gladman under BSD
licensing terms.
21
2 Paper and Other Media
This chapter describes the types of paper that can be used on the machine,
precautions when handling paper, and how to load paper in trays.
z
Paper Types .... ...... ..... ................................. ...... ..... ..... ...............................24
z
Loading Paper ............................................................................................27
z
Changing the Paper Size............................................................................33
z
Changing the Paper Settings......................................................................38
2 Paper and Other Media
WARNING
Paper Types
This section describes the kinds of paper available for this machine.
Use of inappropriate paper may result in paper jams, cause reduced print quality,
malfunctions and other trouble. To make full and effective use of the machine's
Paper and Other Media
performance, we recommend using only paper recommended by Fuji Xerox.
If you want to use paper not recommended by Fuji Xerox, contact our Customer
Support Center.
Do not use conductive paper such as carbonic paper or coated paper. When paper
jam occurs, it may cause short-circuit and eventually a fire accident.
Important • The printed image may fade due to moisture such as water, rain or vapor. For more
2
Supported Paper Type
When using commonly used paper (known as printable paper) for copying or printing,
make sure that it complies with the following specifications.
information, contact our Customer Support Center.
Paper tray Weight Loadable quantity
Trays 1 to 2 64 to 176 g/m
Ream Weight: 55 - 151 kg
Tray 3 870 sheets
Tray 4 1,140 sheets
Tray 5 (bypass) 64 to 280 g/m
Ream Weight: 55 - 240 kg
Tray 6 (HCF (A4 1 Tray))
(optional)
Tray 8 (Interposer)
(optional)
64 to 176 g/m
Ream Weight: 55 - 151 kg
64 to 220 g/m
Ream Weight: 55 - 189 kg
2
2
2
2
500 sheets
(80 g/m2)
(80 g/m
(80 g/m2)
Up to 27mm 250 sheets
(80 g/m2)
2,000 sheets
(80 g/m2)
200 sheets
(80 g/m2)
2
)
24
The following table lists the paper types supported for each paper tray.
Paper Types
Paper Type
Plain Paper
Recycled Paper
Plain Paper (Side 2)
Transparency Tack Film Coated Paper 1 106 - 176
Coated Paper 2 177 - 280
Labels 1 106 - 176
Labels 2 177 - 280
Lightweight 52 - 63
Heavyweight 1
Heavyweight 2
Tab Stock 1
Tab Stock 2
Hole Punched 64 - 105
*
Weight
2
(g/m
)
64 - 105
106 - 176
177 - 280
106 - 176
177 - 280
Tray 1-2 Tray 3-4
Tray 5
(Bypass)
Tray 6
Tray 8
(Interposer)
OOOOO
OOOOO
OOOOO
OOOX X
XXOXX
XXOXX
XXOXX
XXOXX
XXOXX
XXXXX
OOOOO
XXOXX
XXOXO
XXOXX
OOOOO
Paper and Other Media
2
*: Plain Paper (Side 2) means the paper already printed on the one side (i.e., scrap paper).
O: Available
X: Not available
Important • Printing with paper whose type or si ze differs fr om the paper sp ecified by the print driv er, or
printing from a tray not supporting the loaded paper can result in paper jams. To ensure
correct printing, select the correct paper size, paper type, and paper tray.
Note • Weight mea ns a weight of 1 m
• Ream weight means weight of 1,000 sheets of paper in duodecimo size (788 x 1,091 mm).
• When copying with a non-standard size paper from the Tray 5 (bypass), you must manually
enter the paper size. If you use non-standard size paper often, you can preset the size on
the machine. Then the preset size appears under [Standard Sizes] in the [Tray 5 (Bypass)]
screen. For more information, refer to "Tray 5 (Bypass) - Paper Size Defaults" (P.128).
Storing and Handling Paper
Please keep the following points in mind when storing paper
z
Store paper inside a cabinet or other dry place. Paper that has absorbed moisture
can cause paper jams and image quality defects.
z
After opening a package of paper, wrap up the remaining paper to store it. It is
recommended that you include moisture prevention packets.
z
Paper should be stored flat to prevent bends or warping.
2
of a paper sheet.
Please adhere to the following when setting paper into the tray
z
Align the stack of paper neatly before setting it in the tray.
z
Do not use paper that is folded, creased, or heavily warped.
z
Do not use waved or curled paper.
z
Do not load paper of mixed size together into the tray.
25
2 Paper and Other Media
Paper and Other Media
2
z
Transparency paper and label paper can cause paper jams, and multiple sheets can
be fed to the printer at once. Be sure to carefully fan these types of paper.
z
When continuously outputting onto transparencies, transparency sheets may
sometimes stick to each other. Remove transparencies from the output tray every 20
or so sheets, and fan them to cool them down.
26
Loading Paper
This section describes how to load paper.
Types of paper loaded in trays
Loading Paper
The machine automatically detects the size and orientation of loaded paper in trays.
You need to set a paper type, however. Normally, each of the trays is set to plain paper.
When loading paper other than plain paper in trays, change the paper type settings.
Paper can also be named and set as user-defined paper. Up to five paper types can be
set as user-defined paper.
For information on changing the paper type in trays, refer to "Changing the Paper Settings" (P.38).
Automatic Tray Selection
If you set paper source on the [Paper/Output] tab to [Paper Tray] in the PCL print
driver's properties screen when making prints, the machine automatically selects the
corresponding paper tray according to the size and orientation of the document to print.
This is called [Automatic Tray Selection].
When making copies, automatic tray selection is active if [Auto Paper] is selected for
[Paper Supply]. If the machine detects two or more corresponding trays in the
automatic tray selecti on, the mac hine gives higher prio rity to the tray having t he highest
[Paper Type Priority] set at [Paper Tray Settings]. During automatic tray selection, trays
whose [Paper Type Priority] setting is set to [Auto Paper Off] are not targeted in the
automatic tray selection. Also, if the [Paper Type Priority] setting is exactly the same,
the tray priority is determined by [Paper Tray Priority].
Note • The Tray 5 (bypass) cannot be selected in the automatic tray selection.
• When the machine runs out o f paper du ring cop ying or p rinting, s elect the tray cont aining the
paper of the same size and orientation that was being used for copying or printing, and
continue copying or printing (Auto Tray Switch feature). During this operation, a tray
containing paper of type whos e [Paper Typ e Priority ] setting is set to [Auto Paper Off ] canno t
be switched to.
For information about setting [Paper Type], [Paper Type Priority], [Paper Tray Priority], and setting the
paper substitute feature, refer to "Paper Tray Settings" (P.126). The same settings can also be made from
CentreWare Internet Services.
Paper and Other Media
2
Adding paper
When the machine runs out of paper during copying or printing, a message is displayed
on the control panel display. Add paper according to the displayed instructions.
Copying or Printing is automatically resumed when paper is added.
Note • Fan the paper well before loading paper in a tray. It prevents paper from sticking to each
other and reduces paper jams.
Loading Paper in the Trays 1 to 2
The following describes the procedure for loading paper in the Trays 1 to 2.
When the machine runs out of paper during copying or printing, a message is displayed
on the control panel display. Add paper according to the displayed instructions.
Copying or printing is automa tic all y resu med when paper is add ed.
Note • Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each
other and reduces paper jams.
For information on changing the paper size and orientation, refer to "Changing the Paper Size for the
Trays 1 to 2" (P.33).
27
2 Paper and Other Media
Paper and Other Media
2
1 Pull out the tray towards you until it
stops.
Important • Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body
causing injuries.
• While the machine processes
a job, do not pull the tray out
that the job uses.
• Do not add a new stack of paper on top o f the remai ning pape r in the tray, in order to preven t
paper jams or any oth er trou bles. Firs t, remov e the rema ining paper in the tr ay, then lo ad the
new stack of paper.
2 Load and align the edge of the
paper against the left edge of the
tray with the side to be copied or
printed on facing down.
Important • Do not load paper exceeding
the maximum fill line. It might
cause paper jams or machine
malfunctions.
• Do not place any paper or
things in the empty space on
the right side of the Tray 1 or 2. It may cause paper jams or machine malfunctions.
3 Push the tray in gently until it comes to a stop.
Loading Paper in the Trays 3 to 4
Following describes the procedure for loading paper in the Trays 3 to 4.
When the machine runs out of paper during copying or printing, a message is displayed
on the control panel display. Add paper according to the displayed instructions.
Copying or printing is automatically resumed when paper is added.
Note • Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each
other and reduces paper jams.
For information on changing the paper size and orientation, refer to "Changing the Paper Size for the
Trays 3 to 4" (P.34).
1 Pull out the tray towards you until it
stops.
Important • Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body
causing injuries.
• While the machine processes
a job, do not pull the tray out
that the job uses.
• Do not add a new stack of paper on top o f the remai ning pape r in the tray, in order to preven t
paper jams or any oth er trou bles. Firs t, remov e the rema ining paper in the tr ay, then lo ad the
new stack of paper.
28
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