Microsoft, Windows, Windows NT, and Windows Server, Windows Vista, and Microsoft Network are
trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.
NetWare is a registered trademark of Novell, Inc. in the United States and other countries.
Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.
EtherTalk, Macintosh, and Mac OS are registered trademarks of Apple Computer, Inc.
PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
RSA, BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United States
and/or other countries.
RSA Security Inc. All right reserved.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
For information on license, refer to About License.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.
XEROX, THE DOCUMENT COMPANY, Ethernet, CentreWare, and the stylized X are registered
trademarks of Xerox Corporation. DocuWorks is a trademark of Xerox Corporation and Fuji Xerox Co.,
Ltd. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox
Corporation and Fuji Xerox Co., Ltd.
Table of Contents
Table of Contents ........................................................................................................ 1
1Before Using the Machine ...................................................................................... 11
Types of Manuals .......................................................................................13
z
Using This Guide ........................................................................................14
z
About License.............................................................................................17
1 Before Using the Machine
Preface
Before Using the Machine
1
Thank you for selecting the Fuji Xerox ApeosPort-II C7500/C6500/C5400,
DocuCentre-II C7500/C6500/C5400 (hereafter referred to as “the machine”).
This guide explains how to operate the machine and the precautions that must be
followed du ring oper ati on. To get the m ost out of the mach ine and to use it effe cti vel y,
be sure to read this guide before use.
This guide aimed toward machine administrators, provides maintenance information
like how to r eplace consumables, instructions on configurin g your networ k
environment, and troubleshooting procedures.
This guide assumes that an operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. For information on the environment of the personal
computer in use, basic knowledge of networking environments, and how to operate a
personal computer, refer to the manuals provided with the personal computer,
operating system, and network system.
After reading this guide, be sure to keep it handy for quick reference. It will be useful
in case you forget how to perform operations or if a problem occurs with the machine.
Refer to the User Guide for copy/print/scan operating procedures. For information
about optional accessories for the printer functionality, also refer to the guide provided
with each optional accessory.
12
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
The equipment is certified by NEMKO in compliance with [IEC60950-1 (AS/NZS
3260)]. The equipment is manufactured under an ISO 9001 Quality System. The
equipment is also certified in compliance with applicable standards by various
national bodies.
The equipment was tested and is certified by the New Zealand Ministry of Commerce
in conformance with CISPR publ. 22 (AS/NZISS CISPR22:2002) which relates to
radio frequency interference regulations, and also complies with the Australian
Communication Authority requirements.
NOTE: Machines intended for use in South Korea and Taiwan have been certified
separately in compliance with their requirements.
Any unauthorized alteration, which includes the addition of new functions or the
connection of external devices, may impact this certification.
Contact your local Xerox representative for a list of approved accessories.
Types of Manuals
Types of Manuals
We provide the following guides for optimum usage of the machine.
Included Manuals
Several manuals are included with this product. They are referred to as accompanying
manuals.
These accompanying manuals include descriptions on configurations and operation of
the product.
The following manuals are included with the machine.
User Guide
Describes all the necessary steps for copy/print/scan.
Administrator Guide (this guide)
Aimed toward machine administrators, as a guide to setting up the network
environment and to solving problems that may occur with the machine.
Quick Reference Guide
Introduces the basic operations of the machine, as well as daily management and
maintenance.
Manual (HTML)
A guide for installing print drivers, configuring the printer environment, etc. This manual
is included in the CD-ROM of the Driver CD Kit.
Before Using the Machine
1
Guides for Optional Accessories
Optional accessories are also available for the machine. User Guides are provided with
the optional accessories exclusively for ApeosPort-II C7500/C6500/C5400,
DocuCentre-II C7500/C6500/C5400. These User Guides are referred to as "guides for
optional accessories". Guides for optional accessories are provided in two forms, as
printed or as On-line Help.
Guides for optional accessories describe all the necessary steps for operating optional
accessories and installing software.
13
1 Before Using the Machine
Using This Guide
Before Using the Machine
This guide aimed toward machine administrators, provides maintenance information
like how to r eplace consumables, instructions on configurin g your networ k
environment, and troubleshooting procedures.
Organization of This Guide
This guide consists of the following chapters.
1 Before Using the Machine
Describes organization of this guide and conventions.
1
2 Paper and Other Media
Describes t he ty pe s of pa per th at can be us e d on th e ma c hi ne an d ho w t o lo a d pape r
in trays.
3 Maintenance
Describes how to replace consumables and to clean the machine.
4Job Status
Describes how to check job status and to cancel jobs.
5 Machine Status
Describes how to check the faults that occurred on the machine and to print various
reports/lists.
6 System Settings
Describes how to configure the system settings.
7 Using CentreWare Internet Services
Describes how to use CentreWare Internet Services.
8 Printe r Environment Settings
Describes how to set up the printer’s operating environment.
9 E-mail Environment Settings
Describes the configuration to use the E-mail features on the machine.
10 Scanner Environment Settings
Describes the configuration to use the scan services on the machine.
11 Using the Server Fax Service
Describes how to use the Server Fax service on this machine.
12 Security
14
Describes the configuration to utilize the security services on the machine.
13 Authentication and Auditron Administration
Describes the authorization feature for restricting use of the machine, as well as the
administration feature for monitoring usage statuses for each feature using the
authorization feature.
14 Problem Solving
Describes troubles that may occur with the machine and their solutions.
15 Appendix
Describes the machine specifications, optional accessories, and cautions/restrictions.
Conventions
z
z
z
Using This Guide
The screen images and illustrations that are used in this guide are based on the
machine configuration with the various options. Some of the items in the screen
images may not be displayed or there may be features that cannot be used
depending on the machine configuration.
In this document, "Computer" refers to a personal computer or workstation.
The following terms are used in this guide:
Before Using the Machine
1
Important: Indicates important information that you should read.
Note: Indicates additional information on operations or features.
z
The following symbols are used in this guide:
" ":• A cross-reference included in this guide.
:• Refers to names of CD-ROM, features, and touch screen
messages and input text.
[ ]:• Refers to folders, files, applications, button or menu names
displayed in the touch screen.
• The names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and
menu names.
< > button :Indicates a hardware button on the computer.
< > key:Indicates a key on the keyboard of the computer.
>:• Indicates a path to a certain item within a procedure on the
control panel.
Example: When you see the procedure "select [System
Settings] > [Setup Menu] > [Mailbox]", this means that you
need to select [System Settings], select [Setup Menu], and
then select [Mailbox].
• Indicates a path to a certain item within a procedure on a
computer.
Example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this means that you need to click [Start], click [Search], and
then click [For Files or Folders] in order to search for files and
folders.
• The reference is indicated in the following manner:
"Refer to "6 S yste m Setting s" > "C ommon Settings " > "Aud io
Tone" in the Administrator Guide."
The sentence above means that you need to refer to the
15
1 Before Using the Machine
Before Using the Machine
section "Audio Tone", which can be found under "Common
Settings" in chapter 6 System Settings of the Administrator
Guide.
z
Orientation of documents or paper is described in this guide as follows:
,,Long Edge Feed (LEF):Loading with one of the long edges of the document or
paper.
,,Short Edge Feed (SEF):Loading with one of the short edges of the document
or paper.
1
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
16
About License
About License
RSA BSAFE
This product includes RSA BSAFE® Cryptographic software from RSA Security Inc.
Heimdal
Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology,
Stockholm, Sweden). All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
2. Redistributions in binary form must reproduce the above copyright notice, this list of
3. Neither t he name of the Institute nor the names of its contributors may be used to
Before Using the Machine
1
conditions and the following disclaimer.
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
endorse or promote products derived from this software without specific prior written
permission.
LZMA
THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS ''AS
IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT
LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE
INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS
OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
LZMA SDK 4.21 Copyright (c) 1999-2005 Igor Pavlov (2005-06-08)
http://www.7-zip.org/
LZMA SDK 4.22 Copyright (c) 1999-2005 Igor Pavlov (2005-06-10)
http://www.7-zip.org/
17
1 Before Using the Machine
JPEG Code
Before Using the Machine
Libcurl
1
Our printer software uses some of the codes defined by the Independent JPEG Group.
COPYRIGHT AND PERMISSION NOTICE
Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>.
All rights reserved.
Permission to use, copy, modi fy, and distribute this so ftware for any purpose with or
without fee is hereby granted, provided that the above copyright notice and this
permission notice appear in all copies.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND,
EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND
NONINFRINGEMENT OF THIRD PARTY RIGHTS. IN NO EVENT SHALL THE
AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES
OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR
OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE
SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
Except as contained in this notice, the name of a copyright holder shall not be used in
advertising or otherwise to promote the sale, use or other dealings in th is Software
without prior written authorization of the copyright holder.
FreeBSD
This product contains the pa rt of F reeBS D codes.
The FreeBSD Copyright
Copyright 1994-2006 T he FreeB SD Pr oject. All ri ghts rese rved.
Redistribution and use in sou rce and binary forms, with o r without modification, are pe rmitted
provided that the following conditions are m et:
Redistributions of source code must retain the above copyright notice, this list of conditions
and the following disclaimer .
Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaime r in the documentatio n and/or other materia ls provided
with the distribution.
18
OpenLDAP
About License
THIS SOFTWARE IS PROVIDED BY THE FREEBSD PROJECT ''AS IS'' AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTI CULAR
PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FREEBSD PROJECT OR
CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL,
EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO,
PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA , OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY
THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT
(INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
The views and conclusions c ontai ned in th e software an d docu menta tion a re those of t he
authors and should not b e interp reted a s repre senting o fficial policies, e ither exp ressed o r
implied, of the FreeBSD Projec t.
Copyright 1998-2006 The OpenLDAP Foundation All rights reserved.
Before Using the Machine
1
Redistribution and use in source and binary forms, with or without modification, are
permitted only as authorized by the OpenLDAP Public License.
A copy of this licens e is availab le in the file LICENSE in the top-lev el directory o f the
distribution or, alternatively, at <http://www.OpenLDAP.org/license.html>.
OpenLDAP is a registered trademark of the OpenLD AP Founda tio n.
Individual files and/or contrib uted package s may be co pyright by other p arties and/or
subject to additional restrictions.
This work is derived from the University of Michigan LDAP v3.3 distributio n. Information concerning this software is ava ilable at <htt p://www.umich. edu/~dirsvcs/lda p/ldap. html>.
This work also contains materials derived from public sources.
Additional information about OpenLDAP can be obtained at <http://www.openldap.org/>.
--Portions Copyright 1998-2006 Kurt D. Zeilenga.
Portions Copyright 1998-2006 Net Boolean Incorporated.
Portions Copyright 2001-2006 IBM Corporation.
All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted only as authorized by the OpenLDAP Public License.
---
19
1 Before Using the Machine
Portions Copyright 1999-2005 Howard Y.H. Chu.
Portions Copyright 1999-2005 Symas Co rpo ratio n.
Before Using the Machine
1
Portions Copyright 1998-2003 Hallvard B. Furuseth.
All rights reserved.
Redistribution and use in source and binary forms, with or without modi fication, are
permitted provided that this notice is preserved.
The names of the copyrigh t holders may no t be use d to end orse or pro mote pro ducts
derived from this software without their specific prior written permission. This software
is provided ''as is'' without express or implied warranty.
--Portions C opyright (c ) 1992-1996 Regents of the University of Michigan.
All rights reserved.
Redistribution and use in source and binary forms are permitted provided that this
notice is preserved and that due cred it is given to the University of Michigan at Ann
Arbor. The name of t he University may not be used to endorse or promote pro ducts
derived from this software without s pecific prior written permission. This software is
provided ''as is'' without express or implied warranty.
-----------------------------------------The OpenLDAP Public License
Version 2.8, 17 August 2003
Redistribution and use of this software and associated documentation ("Software"),
with or without modifi cation, are permitted provid ed that the following conditio ns are
met:
1. Redistributions in source form must retain copyright statements and notices,
2. Redistributions in binary form must reproduce applicable copyright statements and
notices, this list of conditions, and the following disclaimer i n the documentation
and/or other materials provided with the distribution, and
3. Redistributions must contain a verbatim copy of this document..
The OpenLDAP Foundation may revise this license from time to time.
Each revision is distinguished by a version number. You may use this Software under
terms of this license revision or under the terms of any subsequent revision of the
license.
THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS
CONTRIBUTORS ''AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO
EVENT SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE
AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE FOR ANY DIRECT,
INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
20
DES
About License
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
The names of the authors and copyright holders must not be used in advertising or
otherwise to promote the sale, use or other dealing in this Software without specific,
written prior permission. Title to copyright in this Software shall at all times remain with
copyright holders.
OpenLDAP is a registered trademark of the OpenLD AP Founda tio n.
Copyright 1999-2003 The OpenLDAP Foundation, Redwood City, California, USA. All
Rights Reserved. Permissi on to copy and distribu te verbati m copies of this docu ment
is granted.
This product includes software developed by Eric Young(eay@mincom.oz.au)
Before Using the Machine
1
AES
Copyright (c) 2003. Dr Brian Gladman. Worcester. UK. All rights reserved.
This product uses published AES software provided by Dr Brian Gladman under BSD
licensing terms.
21
2Paper and Other Media
This chapter describes the types of paper that can be used on the machine,
precautions when handling paper, and how to load paper in trays.
z
Paper Types .... ...... ..... ................................. ...... ..... ..... ...............................24
z
Loading Paper ............................................................................................27
z
Changing the Paper Size............................................................................33
z
Changing the Paper Settings......................................................................38
2 Paper and Other Media
WARNING
Paper Types
This section describes the kinds of paper available for this machine.
Use of inappropriate paper may result in paper jams, cause reduced print quality,
malfunctions and other trouble. To make full and effective use of the machine's
Paper and Other Media
performance, we recommend using only paper recommended by Fuji Xerox.
If you want to use paper not recommended by Fuji Xerox, contact our Customer
Support Center.
Do not use conductive paper such as carbonic paper or coated paper. When paper
jam occurs, it may cause short-circuit and eventually a fire accident.
Important • The printed image may fade due to moisture such as water, rain or vapor. For more
2
Supported Paper Type
When using commonly used paper (known as printable paper) for copying or printing,
make sure that it complies with the following specifications.
information, contact our Customer Support Center.
Paper trayWeightLoadable quantity
Trays 1 to 264 to 176 g/m
Ream Weight: 55 - 151 kg
Tray 3870 sheets
Tray 41,140 sheets
Tray 5 (bypass)64 to 280 g/m
Ream Weight: 55 - 240 kg
Tray 6 (HCF (A4 1 Tray))
(optional)
Tray 8 (Interposer)
(optional)
64 to 176 g/m
Ream Weight: 55 - 151 kg
64 to 220 g/m
Ream Weight: 55 - 189 kg
2
2
2
2
500 sheets
(80 g/m2)
(80 g/m
(80 g/m2)
Up to 27mm 250 sheets
(80 g/m2)
2,000 sheets
(80 g/m2)
200 sheets
(80 g/m2)
2
)
24
The following table lists the paper types supported for each paper tray.
Paper Types
Paper Type
Plain Paper
Recycled Paper
Plain Paper (Side 2)
TransparencyTack FilmCoated Paper 1106 - 176
Coated Paper 2177 - 280
Labels 1106 - 176
Labels 2177 - 280
Lightweight52 - 63
Heavyweight 1
Heavyweight 2
Tab Stock 1
Tab Stock 2
Hole Punched64 - 105
*
Weight
2
(g/m
)
64 - 105
106 - 176
177 - 280
106 - 176
177 - 280
Tray 1-2Tray 3-4
Tray 5
(Bypass)
Tray 6
Tray 8
(Interposer)
OOOOO
OOOOO
OOOOO
OOOX X
XXOXX
XXOXX
XXOXX
XXOXX
XXOXX
XXXXX
OOOOO
XXOXX
XXOXO
XXOXX
OOOOO
Paper and Other Media
2
*: Plain Paper (Side 2) means the paper already printed on the one side (i.e., scrap paper).
O: Available
X: Not available
Important • Printing with paper whose type or si ze differs fr om the paper sp ecified by the print driv er, or
printing from a tray not supporting the loaded paper can result in paper jams. To ensure
correct printing, select the correct paper size, paper type, and paper tray.
Note• Weight mea ns a weight of 1 m
• Ream weight means weight of 1,000 sheets of paper in duodecimo size (788 x 1,091 mm).
• When copying with a non-standard size paper from the Tray 5 (bypass), you must manually
enter the paper size. If you use non-standard size paper often, you can preset the size on
the machine. Then the preset size appears under [Standard Sizes] in the [Tray 5 (Bypass)]
screen. For more information, refer to "Tray 5 (Bypass) - Paper Size Defaults" (P.128).
Storing and Handling Paper
Please keep the following points in mind when storing paper
z
Store paper inside a cabinet or other dry place. Paper that has absorbed moisture
can cause paper jams and image quality defects.
z
After opening a package of paper, wrap up the remaining paper to store it. It is
recommended that you include moisture prevention packets.
z
Paper should be stored flat to prevent bends or warping.
2
of a paper sheet.
Please adhere to the following when setting paper into the tray
z
Align the stack of paper neatly before setting it in the tray.
z
Do not use paper that is folded, creased, or heavily warped.
z
Do not use waved or curled paper.
z
Do not load paper of mixed size together into the tray.
25
2 Paper and Other Media
Paper and Other Media
2
z
Transparency paper and label paper can cause paper jams, and multiple sheets can
be fed to the printer at once. Be sure to carefully fan these types of paper.
z
When continuously outputting onto transparencies, transparency sheets may
sometimes stick to each other. Remove transparencies from the output tray every 20
or so sheets, and fan them to cool them down.
26
Loading Paper
This section describes how to load paper.
Types of paper loaded in trays
Loading Paper
The machine automatically detects the size and orientation of loaded paper in trays.
You need to set a paper type, however. Normally, each of the trays is set to plain paper.
When loading paper other than plain paper in trays, change the paper type settings.
Paper can also be named and set as user-defined paper. Up to five paper types can be
set as user-defined paper.
For information on changing the paper type in trays, refer to "Changing the Paper Settings" (P.38).
Automatic Tray Selection
If you set paper source on the [Paper/Output] tab to [Paper Tray] in the PCL print
driver's properties screen when making prints, the machine automatically selects the
corresponding paper tray according to the size and orientation of the document to print.
This is called [Automatic Tray Selection].
When making copies, automatic tray selection is active if [Auto Paper] is selected for
[Paper Supply]. If the machine detects two or more corresponding trays in the
automatic tray selecti on, the mac hine gives higher prio rity to the tray having t he highest
[Paper Type Priority] set at [Paper Tray Settings]. During automatic tray selection, trays
whose [Paper Type Priority] setting is set to [Auto Paper Off] are not targeted in the
automatic tray selection. Also, if the [Paper Type Priority] setting is exactly the same,
the tray priority is determined by [Paper Tray Priority].
Note• The Tray 5 (bypass) cannot be selected in the automatic tray selection.
• When the machine runs out o f paper du ring cop ying or p rinting, s elect the tray cont aining the
paper of the same size and orientation that was being used for copying or printing, and
continue copying or printing (Auto Tray Switch feature). During this operation, a tray
containing paper of type whos e [Paper Typ e Priority ] setting is set to [Auto Paper Off ] canno t
be switched to.
For information about setting [Paper Type], [Paper Type Priority], [Paper Tray Priority], and setting the
paper substitute feature, refer to "Paper Tray Settings" (P.126). The same settings can also be made from
CentreWare Internet Services.
Paper and Other Media
2
Adding paper
When the machine runs out of paper during copying or printing, a message is displayed
on the control panel display. Add paper according to the displayed instructions.
Copying or Printing is automatically resumed when paper is added.
Note• Fan the paper well before loading paper in a tray. It prevents paper from sticking to each
other and reduces paper jams.
Loading Paper in the Trays 1 to 2
The following describes the procedure for loading paper in the Trays 1 to 2.
When the machine runs out of paper during copying or printing, a message is displayed
on the control panel display. Add paper according to the displayed instructions.
Copying or printing is automa tic all y resu med when paper is add ed.
Note• Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each
other and reduces paper jams.
For information on changing the paper size and orientation, refer to "Changing the Paper Size for the
Trays 1 to 2" (P.33).
27
2 Paper and Other Media
Paper and Other Media
2
1Pull out the tray towards you until it
stops.
Important • Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body
causing injuries.
• While the machine processes
a job, do not pull the tray out
that the job uses.
• Do not add a new stack of paper on top o f the remai ning pape r in the tray, in order to preven t
paper jams or any oth er trou bles. Firs t, remov e the rema ining paper in the tr ay, then lo ad the
new stack of paper.
2Load and align the edge of the
paper against the left edge of the
tray with the side to be copied or
printed on facing down.
Important • Do not load paper exceeding
the maximum fill line. It might
cause paper jams or machine
malfunctions.
• Do not place any paper or
things in the empty space on
the right side of the Tray 1 or 2. It may cause paper jams or machine malfunctions.
3Push the tray in gently until it comes to a stop.
Loading Paper in the Trays 3 to 4
Following describes the procedure for loading paper in the Trays 3 to 4.
When the machine runs out of paper during copying or printing, a message is displayed
on the control panel display. Add paper according to the displayed instructions.
Copying or printing is automatically resumed when paper is added.
Note• Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each
other and reduces paper jams.
For information on changing the paper size and orientation, refer to "Changing the Paper Size for the
Trays 3 to 4" (P.34).
1Pull out the tray towards you until it
stops.
Important • Make sure to pull out the tray
slowly. When the tray is being
pulled out with force, the tray
may possibly hit your knees or
other parts of your body
causing injuries.
• While the machine processes
a job, do not pull the tray out
that the job uses.
• Do not add a new stack of paper on top o f the remai ning pape r in the tray, in order to preven t
paper jams or any oth er trou bles. Firs t, remov e the rema ining paper in the tr ay, then lo ad the
new stack of paper.
28
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