Xerox ApeosPort-II C2200, ApeosPort-II C3300, ApeosPort-II C4300, DocuCentre-II C2200, DocuCentre-II C3300 Network Administrator Guide
...
ApeosPort-II C4300/C3300/C2200
DocuCentre-II C4300/C3300/C2200
Network Administrator Guide
Microsoft, MS-DOS, Windows NT, Microsoft Network are trademarks or registered trademarks
of Microsoft Corporation in the U.S. and other countries.
Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United
States. and other countries.
Adobe, Acrobat, PostScript, Adobe PostScript 3, and the PostScript logo are trademarks of
Adobe Systems Incorporated.
EtherTalk, Macintosh, Mac OS, TrueType are registered trademarks of Apple Computer, Inc.
Intel and Pentium are trademarks or registered trademarks of Intel Corporation.
UNIX is a registered trademark in the United States and other countries, licensed exclusively
through X/Open Company Ltd.
Solaris, Sun OS, and NIS (Network Information Services) are trademarks or registered
trademarks of Sun Microsystems Inc. in the United States.
PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
The data saved in the hard disk of the machine may be lost if there is any problem in the
hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or
caused by such data loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer
virus or computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual
may not be copied or modified in whole or part, without the written consent of the
publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this
manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for
any problems resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States.
Xerox, The Document Company, Ethernet, CentreWare, and the digital X are trademarks of
Xerox Corporation. All Xerox and Fuji Xerox product names are either registered trademarks or
trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.
Table of Contents
Table of Contents ..............................................................................................1
1 Before Using the Machine .............................................................................. 7
Preface ..............................................................................................................8
Using This Guide............................................................................................... 9
Related Information Sources ........................................................................9
Organization of this Guide ..........................................................................10
Conventions................................................................................................ 11
2 Product Overview.......................................................................................... 13
Machine Components .....................................................................................14
Overview of Features ......................................................................................21
Print ............................................................................................................ 21
CentreWare Internet Services ....................................................................22
Scan ...........................................................................................................23
E-mail..........................................................................................................24
iFax .............................................................................................................24
Table of Contents
Tools................................................................................................................ 25
Power On / Off.................................................................................................27
Powering On ............................................................................................... 27
Powering Off ...............................................................................................28
Interface Cables .............................................................................................. 29
Using the Parallel Interface......................................................................... 29
Using the USB Interface ............................................................................. 29
Using the Ethernet Interface ....................................................................... 30
Control Panel................................................................................................... 31
Internal Fonts .................................................................................................. 34
3 Installation When Using Parallel Port.......................................................... 37
Preparations ....................................................................................................38
Installation Procedure......................................................................................38
Installation Overview................................................................................... 38
Configuration on the Machine..................................................................... 38
Configuration on the Computer................................................................... 39
4 Installation When Using USB Port...............................................................41
Preparations ....................................................................................................42
Installation Procedure......................................................................................42
Installation Overview................................................................................... 42
Configuration on the Machine..................................................................... 42
Configuration on the Computer................................................................... 43
1
5 Installation When Using TCP/IP (LPD/Port 9100)....................................... 45
Preparations.................................................................................................... 46
Installation Procedure ..................................................................................... 46
Installation Overview .................................................................................. 46
Configuration on the Machine..................................................................... 46
Configuration on the Computer ..................................................................48
6 Installation When Using NetWare................................................................ 49
Preparations.................................................................................................... 50
Installation Procedure ..................................................................................... 50
Installation Overview .................................................................................. 50
Configuration on the Machine..................................................................... 51
Configuration on the Computer ..................................................................52
7 Installation When Using Microsoft Network (SMB).................................... 55
Preparations.................................................................................................... 56
Installation Procedure ..................................................................................... 56
Installation Overview .................................................................................. 56
Configuration on the Machine..................................................................... 56
Configuration on the Computer ..................................................................57
8 Installation When Using Internet Printing Protocol (IPP) .......................... 59
Preparations.................................................................................................... 60
Installation Procedure ..................................................................................... 60
Installation Overview .................................................................................. 60
Configuration on the Machine..................................................................... 60
Configuration on the Computer ..................................................................61
9 Installation When Using EtherTalk .............................................................. 63
Preparations.................................................................................................... 64
Installation Procedure ..................................................................................... 64
Installation Overview .................................................................................. 64
Configuration on the Machine..................................................................... 64
Configuration on the Computer ..................................................................65
10 Using CentreWare Internet Services ........................................................... 67
Preparations.................................................................................................... 68
Installation Procedure ..................................................................................... 68
Installation Overview .................................................................................. 68
Configuration on the Machine..................................................................... 68
Confirmation of the Configuration............................................................... 70
Network Setting Items (Port/Protocol) for CentreWare Internet Services ....... 71
Ethernet ...................................................................................................... 72
Parallel........................................................................................................ 73
USB ............................................................................................................ 74
2
Table of Contents
EtherTalk .................................................................................................... 75
SMB............................................................................................................76
NetWare......................................................................................................77
TCP/IP ........................................................................................................ 78
LPD............................................................................................................. 80
SNMP ......................................................................................................... 81
IPP..............................................................................................................83
Port 9100 .................................................................................................... 84
E-mail..........................................................................................................85
SMTP.......................................................................................................... 89
POP3 .......................................................................................................... 90
HTTP .......................................................................................................... 91
WebDAV.....................................................................................................92
Bonjour ....................................................................................................... 93
11 E-mail..............................................................................................................95
E-mail Overview .............................................................................................. 96
Preparations ....................................................................................................97
Installation Procedure......................................................................................99
Installation Overview................................................................................... 99
Enabling Port and Setting TCP/IP ..............................................................99
Configuring E-mail Environment...............................................................100
12 Using the Scan Service............................................................................... 105
Scan Service Overview .................................................................................106
Configuration of E-mail..................................................................................107
Preparations ............................................................................................. 107
Installation Overview................................................................................. 107
Enabling Port and Setting TCP/IP ............................................................107
Configuring E-mail Environment...............................................................108
Configuration of Scan to Mailbox ..................................................................113
Installation Overview................................................................................. 113
Enabling Port and Setting TCP/IP ............................................................113
Registering a Mailbox ...............................................................................115
Configuration of Network Scanning (Job Template Scanning)......................118
Preparations ............................................................................................. 118
Installation Overview................................................................................. 118
Enabling Port and Setting TCP/IP ............................................................118
Configuring the SNMP Port ......................................................................119
Configuration on a Computer.................................................................... 120
Configuration of Scan to PC..........................................................................121
Preparations ............................................................................................. 121
Installation Overview................................................................................. 121
Enabling Port and Setting TCP/IP ............................................................122
Configuration on the Computer................................................................. 123
3
Configuration of the Job Flow ....................................................................... 124
Installation Overview ................................................................................ 124
Enabling Port and Setting TCP/IP ............................................................ 124
Configuring the SNMP Port ...................................................................... 125
Configuration on the Computer ................................................................ 126
13 Using the iFax Service................................................................................ 127
iFax Overview ............................................................................................... 128
Preparations.................................................................................................. 128
System Requirements for the Machine .................................................... 128
Installation Procedure ................................................................................... 129
Installation Overview ................................................................................ 129
Enabling the Port and Setting TCP/IP ...................................................... 129
Configuring the E-mail Environment......................................................... 130
Testing iFax .............................................................................................. 134
14 Security ........................................................................................................ 135
Security Service Overview ............................................................................ 136
Communication Security Service.............................................................. 136
Scan File Security Services...................................................................... 136
Configuration of HTTP Communication Encryption ...................................... 137
Installation Overview ................................................................................ 137
Configuration on the Machine................................................................... 137
Configuration on a Computer ................................................................... 138
Configuration of E-mail Encryption/Digital Signature .................................... 140
Installation Overview ................................................................................ 140
Configuration on the Machine................................................................... 140
Configuration on a Computer ................................................................... 142
Configuration of Scan File Signature
(PDF/DocuWorks Signature)......................................................................... 143
Installation Overview ................................................................................ 143
Configuration on the Machine................................................................... 143
Configuration on a Computer ................................................................... 144
15 Problem Solving.......................................................................................... 145
SMB .............................................................................................................. 146
Troubleshooting........................................................................................ 146
Notes and Restrictions ............................................................................. 147
NetWare ........................................................................................................ 150
When you cannot print.............................................................................. 150
When "Switch the machine off" is displayed............................................. 152
When the print output is not as you expected .......................................... 152
When no notification is received............................................................... 153
TCP/IP........................................................................................................... 154
Troubleshooting........................................................................................ 154
4
Table of Contents
Notes and Restrictions.............................................................................. 156
EtherTalk .......................................................................................................158
Troubleshooting........................................................................................ 158
Notes and Restrictions.............................................................................. 158
Bonjour..........................................................................................................160
Notes and Restrictions.............................................................................. 160
CentreWare Internet Services ....................................................................... 161
Troubleshooting........................................................................................ 161
Scanner Features..........................................................................................163
Troubleshooting........................................................................................ 163
Notes and Restrictions.............................................................................. 163
E-Mail Features .............................................................................................165
Troubleshooting........................................................................................ 165
Internet/Intranet Connection.......................................................................... 166
Troubleshooting........................................................................................ 166
Notes and Restrictions.............................................................................. 168
Index ...................................................................................................................169
5
1 Before Using the Machine
This chapter describes how to use this guide.
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Preface .........................................................................................................8
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Using This Guide ..........................................................................................9
1 Before Using the Machine
Preface
Before Using the Machine
1
Thank you for selecting the Fuji Xerox ApeosPort-II C4300/C3300/C2200,
DocuCentre-II C4300/C3300/C2200 (hereafter referred to as "the machine").
This guide describes a number of configuration procedures for using this machine on
a network.
This guide assumes that the operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. Please read this guide thoroughly to obtain the best
performance on the machine. After reading this guide, be sure to keep it handy for quick
reference. It will be useful in case you forget how to perform operations or if a problem
occurs with the machine.
Refer to the User Guide or the ApeosPort Function Guide for the machine operation,
clearing paper jams, daily maintenance, setting various items and safety information.
For details about optional accessories, also refer to the guide provided with each
optional accessory.
Since the machine is equipped with anti-counterfeit features, in some rare cases,
certain kinds of documents may be unable to copy.
8
Using This Guide
Using This Guide
This section describes the organization of this guide.
Related Information Sources
We provide the following guides for optimum usage of the machine.
Included Manuals
Several manuals are included with this product. They are referred to as accompanying
manuals.
These accompanying manuals include descriptions on configurations and operation of
the product.
The following manuals are included with the machine.
User Guide
Describes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily
care, setting the various items and safety information.
ApeosPort Function Guide
Describes unique functions in the copy/print/scan/fax features of ApeosPort that differ
from functions equipped with DocuCentre. For common features, refer to the User
Guide.
Before Using the Machine
1
Network Administrator Guide (this guide)
Aimed toward network administrators, as a guide to setting up the network
environment.
Manual (HTML)
A guide to installing print drivers, configuring the printer environment, etc. This manual
is included in the CD-ROM of the Driver CD Kit.
Guides for Optional Accessories
Optional accessories are also available for the machine. User Guides are provided with
the optional accessories exclusively for the ApeosPort-II C4300/C3300/C2200,
DocuCentre-II C4300/C3300/C2200. These User Guides are referred to as "guides for
optional accessories". Guides for optional accessories are provided in two forms, as
printed or as On-line Help.
Guides for optional accessories describe all the necessary steps for operating optional
accessories and installing software.
9
1 Before Using the Machine
Organization of this Guide
This guide consists of the following chapters.
Before Using the Machine
1 Before Using the Machine
Describes the organization of this guide.
2 Product Overview
Describes basic information such as identifying the major components, how to switch
the machine on and off, and how to use the touch screen.
3 Installation When Using Parallel Port
Describes how to install the machine using a parallel interface.
1
4 Installation When Using USB Port
Describes how to install the machine using a USB interface.
5 Installation When Using TCP/IP (LPD/Port 9100)
Describes how to install the machine using the TCP/IP (LPD/Port 9100) protocol.
6 Installation When Using NetWare
Describes how to install the machine to a NetWare network.
7 Installation When Using Microsoft Network (SMB)
Describes how to install the machine to a Microsoft Networks (SMB).
8 Installation When Using Internet Printing Protocol (IPP)
Describes how to install the machine to enable Internet printing.
9 Installation When Using EtherTalk
Describes how to install the machine to an EtherTalk network.
10 Using CentreWare Internet Services
Describes how to use the CentreWare Internet Services.
11 E-mail
10
Describes how to use the E-mail feature on this machine.
12 Using the Scan Service
Describes how to use the scan service on this machine.
13 Using the iFax Service
Describes how to use the iFax service on this machine.
14 Security
Describes how to use services using the communication security function on this
machine.
15 Problem Solving
Describes how to solve the problems you may encounter.
Conventions
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Using This Guide
In this document, “Computer” refers to a personal computer or workstation.
The following icons are used in this guide.
Important Indicates important information that you should read.
Note Indicates additional information on operations or features.
The following conventions are used in this guide:
" " : A cross-reference included in this guide.
" " : Refers to names of CD-ROM, features, and touch screen
messages and input text.
[ ] : Refers to folders, files, applications, button or menu names
displayed in the touch screen, as well as the names of menus,
commands, windows, or dialog boxes displayed on the
computer screen and their buttons and menu names.
< > button: Indicates a hardware button on the computer.
< > key: Indicates a key on the keyboard of the computer.
Orientation of documents or paper is described in this guide as follows:
Before Using the Machine
1
, ,Long Edge Feed (LEF) : Loading with one of the long edges of the document
or paper.
, ,Short Edge Feed (SEF): Loading with one of the short edges of the document
or paper.
LEF Orientation SEF Orientation
Paper feed direction Paper feed direction
11
1 Before Using the Machine
Before Using the Machine
1
12
2 Product Overview
This chapter describes the names of each component, features and tools,
switching on and off of the machine, cable connections, and the operation of the
touch screen.
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Machine Components.................................................................................14
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Overview of Features..................................................................................21
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Tools ...........................................................................................................25
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Power On / Off ............................................................................................27
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Interface Cables..........................................................................................29
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Control Panel ..............................................................................................31
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Internal Fonts.............................................................................................. 34
Product Overview
2
2 Product Overview
Machine Components
This section describes the main components and functions of ApeosPort-II C4300/
C3300/C2200, DocuCentre-II C4300/C3300/C2200 (hereafter referred to as "the
machine").
4 Tray Model
1
2
3
4
5
6
7
9
8
10
No. Component Function
1 Document cover Holds the document down.
2 Document glass Originals are loaded here.
3 Control panel Consists of operation buttons, LED indicators and a touch screen.
Refer to "Control Panel" (P.31).
4 Center output tray
(Output tray)
5 Paper stopper Set upright for use when making copies or prints.
6 Power switch Switches the power of the machine on/off.
Printed or copied documents are delivered with the printed side facing
down.
7 Front cover Open this cover to replace consumables.
8 Tray 1, 2, 3, 4 (optional) Accommodates papers.
9 Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other
special media) that cannot be loaded in the Trays 1 to 4.
10 Locking casters Used for locking the wheels of the machine. Lock these casters after
moving the machine to its installation site.
14
Left Side and Back
Machine Components
Product Overview
Tandem Tray Model + Side Output Tray
2
Tray 4
(High Capacity)
Tray 3
(High Capacity)
* The tandem tray model is available for the ApeosPort-II C4300,
DocuCentre-II C4300 only.
No. Component Function
11 Top left cover Push up the unlock lever to access the insides of the machine to clear
paper jams and replace consumables.
12 Duplex module cover Open this cover to access the insides of the machine to clear paper
jams when the duplex module is installed.
13 Left center cover Open this cover to access the insides of the machine to clear paper
jams.
14 Bottom left cover Open this cover to access the insides of the machine to clear paper
jams.
15 <RESET> button Automatically turns the power off when detecting current leakage.
16 Parallel interface connector
(optional)
17 USB 1.1 interface
connector
18 10BASE-T / 100BASE-TX
connector
19 Fax interface connector Used to connect to the fax kit.
Connected to a computer using a centronics standard interface cable.
Used when using the Voice Assistant (optional).
Connected to a network cable.
15
2 Product Overview
No. Component Function
Product Overview
2
20 USB 2.0 interface
connector (optional)
21 Side output tray (optional) Copies and prints are delivered here facing up.
Connected to a USB cable.
Internal Components
No. Component Function
22 Stopper Fastens the handle in place.
23 Toner cartridge Four toner (image forming powder) cartridges are provided: Black (K1),
Cyan (C), Magenta (M) and Yellow (Y).
24 Handle Unlock stopper and press this down when replacing the drum
cartridges.
25 Drum cartridge
(A1, A2, A3, A4)
26 Waste toner container
cover
27 Fuser (E) Fuses the printed image on the paper by fusing the toner. Do not touch
Contains a photo conductor.
Drum cartridges are arranged in order A1, A2, A3 and A4 from the left
as you face the main body.
Waste toner container (B), which stores waste toner, is located at the
other side of this cover. Open this cover to access the insides of the
machine when replacing the waste toner container.
this unit as it is extremely hot.
16
Duplex Automatic Document Feeder
5
12 3
4
6
7
Machine Components
Product Overview
8
2
No. Component Function
1 Confirmation indicator This indicator lights to confirm that the document is loaded correctly.
2 Wheel Turn this wheel to clear paper jams.
3 Left cover Open this cover to access the insides of the machine to clear paper
jams.
4 Inner cover Open this cover to access the insides of the machine to clear paper
jams.
5 Document guides Use these guides to align the edges of the document.
6 Document feeder tray Load documents here.
7 Document output tray Receives scanned documents.
8 Document feeder glass Scans documents.
Note • In text descriptions, the Duplex Automatic Document Feeder is abbreviated as "Document
Feeder".
17
2 Product Overview
Product Overview
Telephone Line Connectors
2
1
2
3
5
4
Screen displayed
No.
Name on the
machine cover
on the touch
screen while
Function
operating
1 OP.TEL - Use this interface to connect an external telephone
receiver fitted with an Extra G3 Port Kit (optional).
Do not connect to the TEL connector; external
telephones cannot be connected to the TEL
connector.
2 TEL - Used to connect an external telephone. Do not
connect devices other than telephones. If the "TEL"
connector is covered and you cannot connect a
telephone, contact our Customer Support Center.
3 LINE 1 Line 1 Connected to a public telephone network.
4 LINE 2 Line 2 Connected to a public telephone network.
5 LINE 4 Line 4 Connected to a public telephone network.
18
Note • Fax features are not available for some models. An optional package is required. For
information, contact our Customer Support Center.
B Finisher
7
Machine Components
1
2
Product Overview
3
5
4
6
No. Component Function
1 Finisher top cover button Press this button to open the upper cover of the finisher when clearing
paper jams.
2 Finisher tray Stapled documents are delivered.
3 Front cover Open this cover to clear staple jams, or replace staples.
4 Staple cartridge Contains staples. Pull out the cartridge to clear staple jams, or replace
staples.
5 Stand Connects the machine and the finisher.
6 Finisher transport cover Open this cover to clear paper jams. Make sure to move the finisher to
the right before opening the cover.
7 Center tray exit Open this cover to clear paper jams, or replace staples.
Note • The B Finisher is optional. In text descriptions, the B Finisher is abbreviated as
finisher.
2
19
2 Product Overview
Product Overview
C Finisher, C Finisher with Booklet Maker
1
2
3
4
5
6
2
7
8
No. Component Function
1 Front cover Open this cover to access the insides of the machine to clear paper or
staple jams, replace staples, or throw punch dust away.
2 Output tray Receives documents.
3 Exit cover Open this cover to access the insides of the machine to clear paper
jams.
4 Finisher tray Stapled documents are delivered.
5 Staple cartridge Contains staples. Pull out the cartridge to clear staple jams, or replace
staples.
6 Booklet tray
(For C Finisher with Booklet
Maker Only)
7 Booklet unit
(For C Finisher with Booklet
Maker Only)
Documents are delivered here when Folding is selected in the booklet
creation function.
This unit is for folding documents in half and stapling the folded
documents.
8 Center tray (Finisher
interface top cover)
Note • The C Finisher and C Finisher with Booklet Maker are optional. In text descriptions,
20
Documents are delivered here when the output tray or finisher tray
cannot be used.
Open this cover upward to access the insides of the machine to clear
paper jams.
Note • Remove the documents output to the center output tray frequently.
the C Finisher and C Finisher with Booklet Maker is abbreviated as finisher.
Overview of Features
The following features are provided in a network environment.
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CentreWare Internet Services
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Scan
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E-mail
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iFax
Print
This section describes the environment where the machine is able to provide print
services.
This machine can be used as a local printer by directly connecting to a computer, or as
a network printer when connecting to a network.
Enable the necessary port using the control panel.
Overview of Features
Product Overview
2
Using as a Local Printer
When using as a local printer, the machine can be connected by the following methods.
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Parallel : Used to connect the machine with a computer using a parallel interface
cable.
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USB : Used to connect the machine with a computer using a USB interface
cable.
Using as a Network Printer
When using as a network printer, the machine can be connected by the following
methods.
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LPD : Used when communicating with the machine using the TCP/IP protocol.
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NetWare : Used when sharing the machine using a NetWare server.
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SMB : Used when printing through Microsoft Networks.
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IPP : Used when printing through the Internet.
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Port 9100:Used when using the port 9100 port.
21
2 Product Overview
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EtherTalk:Used when printing from Macintosh machines. PostScript 3 Kit (optional)
is required.
Supported Operating Systems
Product Overview
2
Connection
method
Port
Protocol - -
Windows 95 O O
Windows 98 O O
Windows Me O O
Windows NT
4.0
O
Windows
2000
S
Windows XP O O
Windows
Server 2003
UNIX O
Macintosh O
Local
connection
Parallel
O OOOOO
OO
OO
USB
2.0
*1, 7
*1,3,6
LPD NetWare SMB IPP
TCP/IPTCP/IPIPX/
*2
OOOO O
*2
O
*1
O
*1
*1
*1
OOOOOOO
OOO OOO
OOO OOO
*3,5
O
OOOO O
*2
OOOOOO
*4
Network connection
Net
TCP/IPTCP/IPTCP/IPApple
SPX
BEUI
Port
9100
*1: USB 2.0 Expansion kit (optional) is required. In addition, a computer used must be
equipped with a USB 2.0 port.
*2: Use our TCP/IP Direct Print Utility for Windows 95/98 and Windows Me.
*3: A PostScript 3 Kit (optional) is required.
*4: A PostScript 3 Kit (optional) and a Unix filter are required to print PostScript data.
*5: Supports Mac OS X 10.2.x/10.3.3 to 10.4.3 only.
*6: Supports Mac OS 8.6 to 9.2.2, and Mac OS X 10.2.x/10.3.3 to 10.4.3 only.
*7: Supports Windows 98SE or later.
For detail information on network environments, refer to the manual in the CD-ROM of the Driver CD
Kit.
Ether
Talk
Talk
*2
*2
*2
*3
O
CentreWare Internet Services
CentreWare Internet Services provides services such as displaying the status of the
machine and jobs, and altering configurations using a web browser in a TCP/IP
environment.
For setting as a printer, the properties screen of the services allows users to configure
the system settings and port settings for each network that are otherwise operated on
the touch screen on the machine.
The following are functions offered under each tab within CentreWare Internet Services
when the machine is enabled with the Internet Services (HTTP) port.
22
Tab name Main function
Overview of Features
Status
Job
Print/Scan
Property
Support
z
Displaying the machine status
Displaying the status of the paper trays, output trays and consumables
such as toners.
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Linking to the copyright screen.
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Displaying a list of jobs and job history, and deleting jobs.
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Print Command
Prints a specified file stored on your computer.
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Scan Command
Creates and edits job templates.
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Displaying and setting the following items:
Machine information, structure information such as memory and printing
language, configuration of the counter, paper trays and papers, energy
saving mode, address book, mailboxes, job flow sheets, PKI (Public Key),
mail notice, login setup/auditron administration, remote authentication
server, Internet services, proxy server, and port activation.
z
Port settings
z
Protocol settings
z
Emulation settings
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Memory settings
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Displaying support information.
z
Displaying error history information.
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System administrator settings
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Pool server settings
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Web Applications
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Auditron Log
Product Overview
2
Scan
The following scan services are available:
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
E-mail
Scanned documents can be converted into an electronic format and transmitted via Email.
Scan to Mailbox
Scanned documents are saved into a mailbox.
When the machine is connected to a TCP/IP network, scanned documents in a mailbox
can be retrieved from a computer connected to the network.
Network Scanning (Job Template Scanning)
A job template is a configuration file for defining scanning conditions. You can apply a
template to a scanned document on the machine. The scanned document will be saved
as files on the machine and then sent automatically to computers (servers) such as
SMB servers connected to the network.
Note • This feature is only available for ApeosPort-II C4300/C3300/C2200.
Scan to PC
23
2 Product Overview
Product Overview
When the machine is connected to a network which can use either the FTP or SMB
protocol, the scanned documents can be saved on a network computer.
Job Flow Sheet
Scanning is performed according to a job flow.
Note • This feature is only available for ApeosPort-II C4300/C3300/C2200.
The following E-mail services are available:
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
E-mail
Scanned documents can be converted into an electronic format and transmitted via email.
2
E-mail Printing
E-mail with attachments in either TIFF, JPEG, or PDF format can be sent to the
machine from computers. Received e-mail will be automatically printed.
Consumables Status Notice
E-mail containing contents (status of consumables, paper, and replaceable parts, etc.)
set in [Mail Notice Settings] of CentreWare Internet Services is sent to a specified
recipient. You can properly determine when to replace toner and drum cartridges by
receiving their status periodically.
Job Completion Notice
When a computer has submitted a job to the machine, its completion can be notified by
E-mail.
iFax
You can send and receive data scanned by the machine as e-mail attachments via a
corporate network or the Internet. This feature differs from regular faxes in that you do
not need to transmit data via a telephone line.
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Tools
The following tools are provided with this machine. Configurable items vary by the tools.
Control Panel
The control panel is located at the center on top of the machine. It consists of operation
buttons, LED indicators and a touch screen.
The touch screen is located at the center of the control panel. Messages required for
operation and feature buttons are displayed on this display. You can directly touch the
buttons and tabs displayed in the touch screen to set features or to instruct operations
in screens.
CentreWare Internet Services
CentreWare Internet Services provides services such as displaying the status of this
machine as a printer and its print data, altering configurations and operating on
mailboxes using a web browser in a TCP/IP environment.
For setting as a printer, the properties screen of the services allow users to configure
the system settings and port settings for each network that are otherwise operated on
the touch screen on the machine.
Tools
Product Overview
2
Tools in the Driver CD Kit
Various tools such as print drivers and software for easy installation of print drivers are
included in the CD-ROM of the Driver CD Kit.
EasyOperator allows you to print or send documents via fax by dragging and dropping
files with a mouse. Also, this tool enables the remote operation of mailbox registration
and scan configuration.
If you use Document Monitor, when a print job is submitted from a computer, the
machine status such as out of paper, toner low, paper jams, starting and completing
the job, will be displayed. It also allows the users to confirm the print data processing
status, and to pause, restart, and stop the print jobs.
ApeosWare EasyAdmin
ApeosWare EasyAdmin is a tool to reduce the management tasks for printers, faxes,
and scanners. It allows user to centrally configure multiple items on multiple devices
from a computer.
Note • ApeosWare EasyAdmin is an optional.
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2 Product Overview
The relation of the tools and their configurable items are as follows:
Note that the description in this manual is focused on the configuration from the
control panel.
Product Overview
2
CentreWare
Item Control Panel
Enabling a port
OO
Setting an IP
address
Configuring the email environment
Registering a
mailbox
Address book O U XO
Confirming printer
status
Confirming print
data (job) status
Setting
authentication
Setting personal
authentication
information
O
U OXU
OO
U O
XOOX
O U XO
OOX O
Internet
Services
O
(change only)
Tools in the
Driver CD Kit
U (IP Address
Setting Tool/
LPD only)
O (IP Address
Setting Tool)O (change only)
O
(EasyOperator)
O (Document
Monitor)
ApeosWare
EasyAdmin
U
O
X
O : Configurable U : Partly configurable X : Not configurable
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Power On / Off
Turn on the power before operating the machine.
The machine is ready for operation within 45 seconds after the power is turned on. The
time may vary depending on the machine configuration.
Turn the machine off at the end of the day or when it is not in use for a long period of
time. Also, you can use the power saving feature when not in use for a while to reduce
the power consumption.
Important • Switching off the power of the machine may cause loss of data being processed.
For information on the power saving feature, refer to "Power Saver Mode" in Chapter 2 of the User
Guide.
Note • When the power is turned off, all functions of the machine will stop. Do not turn the
Powering On
The procedure for turning on the power is as follows.
Power On / Off
Product Overview
machine off if it is used all day for receiving faxes.
2
1 Press the power switch to the [ | ]
position to turn the power on.
Note • The “Please wait...”
message indicates that the
machine is warming up.
The machine cannot be
used during warming up.
The machine will be ready
for operation within 45
seconds. The time may
vary depending on the
machine configuration.
Note • When the power does not
come on, check if the
power cord is plugged into
the power outlet and the
<RESET> button is in a
reset state (button is
pressed in).
27
Product Overview
2
2 Product Overview
Powering Off
The procedure for turning the power off is as follows.
Important • Turning off the power of the machine may cause loss of data being processed.
1 Before turning the power off, make sure that all copy or print jobs have completely
finished. Also, make sure that the <Online> indicator and the <Job in Memory>
indicator are not lit.
Important • Never turn the power off in the following instances:
- While data is being received
- While jobs are being printed
- While jobs are being copied
- While a scan is being executed
- While jobs are being faxed
2 Press the power switch to the [ ] position.
Important • Power off processing is performed internally on the machine for a while after the power
switch is turned off. Therefore, do not unplug the power cord from the power outlet
immediately after turning the power switch off.
Note • Before you turn the power back on after turning it off, wait a few seconds.
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