Xerox ApeosPort-II C2200, ApeosPort-II C3300, ApeosPort-II C4300 User Guide

ApeosPort-II C4300/C3300/C2200

ApeosPort Function Guide

Microsoft, MS-DOS, Windows NT, Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.

Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United States. and other countries.

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RSA and BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the U.S. and/ or other countries.

All product/brand names are trademarks or registered trademarks of the respective holders.

Permission has been obtained from Microsoft Corporation for use of software screen shots.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important

2. Parts of this manual are subject to change without prior notice.

3. We welcome any comments on ambiguities, errors, omissions, or missing pages.

4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

Xerox, The Document Company, Ethernet, CentreWare, and the digital X are trademarks of Xerox Corporation. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.

DocuWorks is a trademark.

Table of Contents ..............................................................................................1

1 Before Using the Machine .............................................................................. 5

Preface ..............................................................................................................6

Using This Guide............................................................................................... 7

Related Information Sources ........................................................................7

Organization of This Guide........................................................................... 8

Conventions.................................................................................................. 9

Features Overview ..........................................................................................10

2 Control Panel .................................................................................................13

Standard Control Panel...................................................................................14

Customizing the Control Panel........................................................................16

Differences in the Screen Operations ............................................................. 18

Table of Contents

3 Copy ...............................................................................................................19

Copy Feature List ............................................................................................ 20

Differences in the Copy Feature...................................................................... 25

[Layout Adjustment] Tab.............................................................................25

[Output Format] Tab ................................................................................... 26

4 Fax .................................................................................................................. 33

Fax Feature List .............................................................................................. 34

Differences in the Fax Feature........................................................................ 37

[Transmission Options] Tab........................................................................37

5 Scan................................................................................................................ 39

Scan Feature List ............................................................................................40

Differences in the Scan Feature......................................................................44

[General Settings] Tab (Network Scanning) ............................................... 44

[General Settings] Tab (E-mail) .................................................................. 45

[Output Format] Tab ................................................................................... 51

6 Send from Mailbox ........................................................................................ 53

Selecting a Mailbox .........................................................................................54

Checking/Operating Documents in a Mailbox .................................................55

Checking Document Details............................................................................ 57

Printing Documents in a Mailbox.....................................................................58

Configuring/Starting Job Flow .........................................................................60

Job Flow Restrictions.................................................................................. 63

7 Stored Programming.....................................................................................65

Stored Programming Overview ....................................................................... 66

Registering/Deleting/Renaming Stored Programs .......................................... 67

Registering a Stored Program .................................................................... 68

Registering Stored Program for Build Job .................................................. 69

Calling a Stored Program................................................................................ 70

Calling a Stored Program for Build Job ...................................................... 70

8 Job Flow Sheets............................................................................................ 71

Job Flow Procedure ........................................................................................ 72

Step 1 Opening the [Job Flow Sheets] Screen........................................... 72

Step 2 Selecting a Job Flow Sheet............................................................. 72

Step 3 Confirming/Changing the Job Flow Sheet....................................... 73

Step 4 Starting the Job Flow Sheet ............................................................ 73

Selecting/Changing a Job Flow Sheet ............................................................ 74

9 Web Applications .......................................................................................... 77

Web Applications ............................................................................................ 78

Setting an Access Destination ........................................................................ 78

Configuring/Canceling the Auto Jump Destination..................................... 80

Accessing Web Applications ........................................................................... 81

10 System Settings ............................................................................................ 83

System Settings Procedure............................................................................. 84

Step 1 Entering the System Administration Mode ...................................... 84

Step 2 Entering the Administrator ID and Password .................................. 84

Step 3 Selecting the Operation Mode on the System Administrator Menu 85

Step 4 Selecting an Item on the [System Settings] Screen ........................ 85

Step 5 Setting the Feature.......................................................................... 86

Step 6 Exiting the System Administration Mode......................................... 86

System Settings Menu List.............................................................................. 87

Differences in Common Settings................................................................... 110

Paper Tray Settings.................................................................................. 110

Print Universal Unique ID .........................................................................110

Differences in Copy Mode Settings...............................................................112

General Settings Tab - Features Allocation.............................................. 112

Differences in Network Settings .................................................................... 113

Proxy Server Settings............................................................................... 113

Remote Authentication Server/Directory Service ..................................... 114

PKI Settings (Public Key Infrastructure) ................................................... 118

Differences in Job Flow Settings................................................................... 120

Differences in Setup Menu............................................................................ 121

Job Flow Sheets....................................................................................... 121

Address Book (Address Number)............................................................. 126

Differences in Login Setup/Auditron Administration...................................... 128

Table of Contents

11 Job Status ....................................................................................................129

Job Status Screens ....................................................................................... 130

Job Status Overview ..................................................................................... 132

1 Before Using the Machine

This chapter describes how to use this guide and the features available on the ApeosPort series.

Preface .........................................................................................................6

Using This Guide ..........................................................................................7

Features Overview......................................................................................10

1 Before Using the Machine

Preface

Before Using the Machine

Thank you for selecting the Fuji Xerox ApeosPort-II C4300/C3300/C2200 (hereafter referred to as “the machine”).

This guide is intended for users who use the machine for the first time, and describes features unique to the ApeosPort series. For features common to both the ApeosPort and DocuCentre series, refer to the User Guide.

Please read this guide thoroughly as well as the User Guide to obtain the best performance on this product.

After reading this guide, keep it handy for future reference when you encounter difficulties with the machine during use.

Using This Guide

This section describes the organization of this guide.

Related Information Sources

We provide the following guides for optimum usage of the machine.

Included Manuals

Several manuals are included with this product. They are referred to as accompanying manuals.

These accompanying manuals include descriptions on configurations and operation of the product.

The following manuals are included with the machine.

User Guide

Describes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily care, setting the various items and safety information.

ApeosPort Function Guide (this guide)

Describes unique functions in the copy/print/scan/fax features of the ApeosPort series that differ from functions described in the User Guide. For common features, refer to the User Guide.

Before Using the Machine

Network Administrator Guide

Aimed toward network administrators, as a guide to setting up the network environment.

Manual (HTML)

A guide for installing print drivers, configuring the printer environment, etc. This manual is included in the CD-ROM of the Driver CD Kit.

Guides for Optional Accessories

Optional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for ApeosPort-II C4300/C3300/C2200. These User Guides are referred to as "guides for optional accessories". Guides for optional accessories are provided in two forms, as printed or as On-line Help.

Guides for optional accessories describe all the necessary steps for operating optional accessories and installing software.

1 Before Using the Machine

Organization of This Guide

This guide consists of the following chapters.

Before Using the Machine

Information on computer operations, paper types, authentication and auditron administration, maintenance, problem solving, machine status, specifications, and emulation modes is written in the User Guide.

For the features, specifications, notes and restrictions not described in this guide, refer to the User Guide.

1 Before Using the Machine

Describes how to use this guide and the features available on the ApeosPort series.

2 Control Panel

Describes how to use the touch screen.

3Copy

Describes differences from the copy feature written in the User Guide.

4Fax

Describes differences from the fax feature written in the User Guide.

5Scan

Describes differences from the scan feature written in the User Guide.

6 Send from Mailbox

Describes the mailbox features and how to work with mailboxes.

7 Stored Programming

Describes the stored programming feature for recording a series of procedures on the machine.

8 Job Flow Sheets

Describes operations using a job flow sheet created by a remote system.

9 Web Applications

Describes the operations to connect to web applications.

10 System Settings

Describes differences from the system settings written in the User Guide.

11 Job Status

Describes differences from the job status screen written in the User Guide.

Conventions

Using This Guide

In this document, “Computer” refers to a personal computer or workstation.

The screen images that are used in this guide are based on the machine configuration with the various options. Some of the items in the screen images may not be displayed or there may be features that cannot be used depending on the machine configuration.

The following icons are used in this guide.

Important Indicates important information that you should read.

Note Indicates additional information on operations or features.

The following conventions are used in this guide:

" " : A cross-reference included in this guide.

Before Using the Machine

" " : Refers to names of CD-ROM, features, and touch screen

messages and input text.

[ ] : Refers to folders, files, applications, button or menu names

displayed in the touch screen, as well as the names of menus, commands, windows, or dialog boxes displayed on the computer screen and their buttons and menu names.

< > button: Indicates a hardware button on the computer.

< > key: Indicates a key on the keyboard of the computer.

Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF) : Loading with one of the long edges of the document

or paper.

, ,Short Edge Feed (SEF): Loading with one of the short edges of the document

or paper.

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

1 Before Using the Machine

Features Overview

Before Using the Machine

Various remote services and application software are available on this machine.

Note • Remote services and application software are optional. For more information, contact our

Web Applications

The dedicated browser on the control panel allows you to access a DocuShare server. You can store scanned documents in the DocuShare server.

Note • The Remote Access Kit (optional) and DocuShare (optional) are required to use this feature.

Customer Support Center.

Browse, Search

Upload scanned documents

Print documents stored in the server

Scan



Signature and Encrypted Communication with Certificate

You can receive and print encrypted E-mail, or send scanned documents as E-mail with signature.

Note • The Data Security Kit (optional) is required to use this feature.

Scan

Encrypted e-mail

Scan

Certificate

E-mail with signature

Certificate

Automatic Processing of Routine Tasks using Job Flow Sheets

Once you have registered on the machine a job flow sheet created on a network connected computer, you can automatically execute a series of operations beginning with a scan operation.

You can create advanced job flow sheets with ApeosWare Flow Service.

Note • ApeosWare Flow Service (optional) is required to use this feature.

Features Overview

Before Using the Machine

Network Scanning

Documents can be automatically scanned and transferred to the server by selecting a file (job template) in which information on scanning conditions and a forward destination is stored. Network Scanning is useful to increase operating efficiency because you only need to select a job template when scanning documents..

1 Before Using the Machine

Input-Output Processes of Mailbox

Various methods are available to store or import documents in or from mailboxes.

Before Using the Machine

You can use mailboxes to reduce the amount of paper used or maintain confidentiality of documents.

iFAX

Fax

Scan

Mailbox

ⷫዷ

Mailbox

ࡏ࠶ࠢࠬ

Mailbox

Scan

Server

ฃା

Receipt

E-mail

iFAX



Receipt

ฃା

Receipt

Fax

2 Control Panel

This chapter describes how to use the touch screen.

Standard Control Panel ..............................................................................14

Customizing the Control Panel ...................................................................16

Differences in the Screen Operations.........................................................18

2 Control Panel

Standard Control Panel

The following describes the names and functions of components on the standard control panel.

Control Panel

3 8

4 5 6 7

123

456

789

0 㧏

1416 131718

001 002 003

004 005 006

007 008 009

010 011 012

013 014 015

1 2

016 017 018

019 020 021

022 023 024

025 026 027

028 029 030

1920

No. Component Function

1 Touch screen Displays messages required for operation, and buttons for various

features. You can directly touch the touch screen to instruct operations in screens and set features.

2 <Online> indicator Lights when the machine is sending or receiving data to or from a client.

3 <Job in Memory> indicator Lights when data is stored in the machine's memory.

You can check stored documents in [Stored Documents List]. For information on [Stored Documents List], refer to “Print Report/List” under “Chapter 12 Machine Status” in the User Guide.

4 <Job Status> button Press this button to confirm or cancel the current job, confirm or print

saved documents, or confirm completed jobs. In this manual, this button is indicated as the <Job Status> button.

5 <Review> button Press this button to open the [Review] screen. In this screen, you can

check a list of the status of copy, fax and scan features whose settings have changed from the defaults. You can also check the destination information for sending faxes and e-mail. In this manual, this button is indicated as the <Review> button.

6 <Machine Status> button Press this button to confirm the machine status and meters, check the

state of consumables, and print reports. In this manual, this button is indicated as the <Machine Status> button.

7 <Log In/Out> button Press this button to display the Administrator ID input screen for System

Administration mode or Login Setup/Auditron Administration. In this manual, this button is indicated as the <Log In/Out> button.

8 <Power Saver> button If the machine is not operated for a while, the machine's power

consumption is lowered to enter the power saver mode. In the power saver mode, this button lights up. To cancel the power saver mode, press this button again. In this manual, this button is indicated as the <Power Saver> button.

Standard Control Panel

No. Component Function

9 <Clear All> button Returns the statuses of all displayed services to their default values.

The machine will be reset to this state after it is turned on. In this manual, this button is indicated as the <Clear All> button.

10 <Interrupt> button Press this button to temporarily stop a continuous copy job or printing to

give another job higher priority. During an interrupt, the interrupt button lights up. Pressing the <Interrupt> button again cancels the interrupt and the previous operation is resumed. In this manual, this button is indicated as the <Interrupt> button.

Some jobs such as print jobs designated from client computers cannot be executed during the interruption. For detail information, refer to “Notes and Restrictions on the Interrupt Mode” under “Chapter 16 Appendix” in the User Guide.

11 <Stop> button Press this button to stop the current copy job or communications.

In this manual, this button is indicated as the <Stop> button.

12 <Start> button Press this button to start copying or scanning.

In this manual, this button is indicated as the <Start> button.

13 Numeric keypad Press these buttons to enter the number of copies, passwords and other

numerical values. In this manual, these buttons are indicated as the numeric keypad.

Control Panel

14 <Speed Dial> button Used to specify a destination phone number for fax or e-mail.

In this manual, this button is indicated as the <Speed Dial> button.

15 <C (Clear)> button Press this button if you have entered a wrong numerical value with the

numeric keypad. In this manual, this button is indicated as the <C> button.

16 <Dial Pause> button Used to insert a pause into a destination number.

In this manual, this button is indicated as the <Dial Pause> button.

17 <Custom> buttons

(<Copy>, <Custom 2>, <Custom 3> buttons)

18 <All Services> button Used to display the [All Services] screen.

19 One touch button panels Panels for one touch buttons.

20 One touch buttons Specify a recipient with one button. These buttons are available for fax

Used to call a custom feature. The features assigned to the buttons are selected from the features displayed on the [All Services] screen and [Language]. In this manual, these buttons are indicated as the <Copy>, <Custom 2>, and <Custom 3> buttons.

For information on registering a feature with a button, refer to “Screen/Button Settings” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

In this manual, this button is indicated as the <All Services> button.

You can change the features that appear in the All Services screen. For detail information, refer to “Screen/Button Settings” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

You can leaf through panels to display 001 to 030, 031 to 060, and 061 to 070. M01 to M20 are reserved for the stored programming feature. These buttons correspond to jobs registered in 01 to 20.

Note • This feature is not available for some models. An optional package is

necessary. For details, contact our Customer Support Center.

and iFax. Registered preset recipient numbers 001 to 070 are supported.

Control Panel

2 Control Panel

Customizing the Control Panel

You can customize items displayed on the screen when turning the machine on or canceling the power saver mode, items displayed on the screen after auto clear, the <Custom> buttons, and items on the [All Services] screen.

For detail information, refer to “Screen/Button Settings” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

In addition, the brightness of the middle-sized color control panel can be adjusted.

Customizing the Screen Default

Allows you to customize the features displayed on the screen that appears after turning the machine on or canceling the Power Saver mode.

Customizing the Screen after Auto Clear

Allows you to customize items displayed on the screen after Auto Clear. You can select from [Last Selection Screen] and [All Services].

Customizing the [All Services] Screen

Allows you to customize the types of features and the location of buttons on the [All Services] screen. The following is the factory default settings.

Note • When the feature is not available, the button will not be displayed. Also, if the feature is

unavailable due to hardware problems, the button will be grayed out.

Copy

Fax/Internet Fax

E-mail

Scan to Mailbox

Network Scanning

Scan to PC

Send from Mailbox

Stored Programming

Job Flow Sheets

Web Applications

Language

Screen Contrast

Setup Menu

Calibration

Activity Report

Fax Receiving Mode

Print Mode

Assigning Features to <Custom> Buttons

Allows you to assign features to the <Custom> buttons on the control panel: <Custom 1> to <Custom 3>.

Customizing the Control Panel

By assigning features to the <Custom> buttons, you can switch to the features without returning to the [All Services] screen. To leave a feature unassigned, select [Not Set].

As the factory defaults, [Copy] is assigned to the <Copy> button. No feature is assigned to the <Custom 2>, and <Custom 3> buttons. The features assigned to the buttons are selected from the features displayed on the [All Services] screen and [Language].

Attach the labels included in the machine when you have changed the assignment. If you have used a feature for which no label is provided, use a blank label and write down the feature using a permanent marker, and then attach the label to the appropriate button.

Changing the Feature Screen

You can customize items displayed on the setting screen of the following features on the [All Services] screen.

Copy

Fax/Internet Fax

E-mail

Scan to Mailbox

Network Scanning

Scan to PC

Screen Contrast

The [Screen Contrast] button on the [All Services] screen allows you to adjust the contrast of the screen.

Control Panel

2 Control Panel

Differences in the Screen Operations

This section describes differences on the screens that are common among features.

Screen Changes

List screen The buttons to jump to the first screen [ ] and the last

screen [ ] are added.

Keyboard screen The [Clear All] button is added. This button allows you to

delete all characters you entered at once.

3Copy

This chapter describes differences from the copy feature written in the User Guide.

Copy Feature List .......................................................................................20

Differences in the Copy Feature .................................................................25

3 Copy

Copy Feature List

Copy

This section describes items in the copy feature.

[General Settings] Tab

Copy Feature List

Item

Reduce/Enlarge Options for Preset %Twelve scaling factors are preset.

Paper Supply Paper Color When [Enabled] is selected for [Paper Color]

Output Color - -

2 Sided Copying - -

Original Type - -

Copy Output/ Stapling

Feature changed/

location

Independent X-Y% A scaling factor can be entered with the

numeric keypad.

under [Customize Paper Supply Screen] in the System Settings, the paper colors specified under [Paper Tray Attributes] are displayed.

Size Detection When [Size Detection] is selected for [Other

Attributes] under [Customize Paper Supply Screen] in the System Settings, the specified size detection method is displayed.

Options for Standard Size of Tray 5 (Bypass)

Twenty paper sizes are preset.

Changes Refer to

User Guide

Copy

Multiple-Up - -

Lighten/Darken - - User Guide

[Image Quality] Tab

Item

Original Type - -

Image Options - -

Image Enhancement

Color Effects - -

Color Balance - -

Color Shift - -

Feature changed/

location

Changes Reference

User Guide

3 Copy

[Layout Adjustment] Tab

Copy

Item

Book Copying - - User Guide and

2 Sided Book Copy

Original Size Options for

Mixed Sized Originals

Edge Erase - [Original Orientation] is added. User Guide and

Feature changed/

location

Standard Size

- [Original Orientation] is added.

- [Edge Erase] and [Border Erase] are added. User Guide and

Changes Refer to

Seventeen paper sizes are preset.

"Original

Orientation

(Specify the

Orientation of

Loaded

Documents)"

(P.26)

"Original

Orientation

(Specify the

Orientation of

Loaded

Documents)"

(P.26)

"Edge Erase

(Erasing Edges

and Margin

Shadows in the

Document)" (P.25)

Image Shift/ Variable Shift

Image Rotation - -

Invert Image - -

Original Orientation

2 Sided Copying - [Original Orientation] is added.

- [Original Orientation] is added.

[Output Format] Tab

Item

Booklet Creation Covers [Printed Covers - 2 Sided], [Printed Covers -

Covers - Allows to specify the settings for a front cover

Transparency Separators

Multiple-Up - [Original Orientation] is added.

Poster - -

Repeat Image - -

Feature changed/

location

- - User Guide and

Changes Refer to

Print Outside], and [Last Original as Back Cover] are added.

and a back cover individually.

User Guide and

"Original

Orientation

(Specify the

Orientation of

Loaded

Documents)"

(P.26)

"Booklet Creation

(Creating a

Booklet)" (P.26)

"Covers (Attaching

a Cover to

Copies)" (P.28)

"Original

Orientation

(Specify the

Orientation of

Loaded

Documents)"

(P.26)

Copy Feature List

Item

Annotation - [Original Orientation] is added. "Original

Watermark - [Original Orientation] is added. User Guide and

Secure Watermark

Feature changed/

location

[Stamp Position] screen

[Date Position] screen

[Page Number] Screen

[Page Number Print On] Screen

Text Effect [Original Orientation] is added.

[Side 2] can be selected.

[-1/N-, -2/N-, -3/N-] and [Page1/N, Page2/N, Page3/N] are added to [Style].

Allows you to select [Include Covers/ Separators] when specifying [All Pages].

Changes Refer to

Orientation

(Specify the

Orientation of

Loaded

Documents)"

(P.26)

"Annotation

(Adding Stamp/

Date/Page Number to

Copies)" (P.29)

"Original

Orientation

(Specify the

Orientation of

Loaded

Documents)"

(P.26)

Copy

Folding - - User Guide and

Preset Repeat Image

2 Sided Copying - [Original Orientation] is added.

Copy Output/ Stapling

- [Original Orientation] is added.

"Original

Orientation

(Specify the

Orientation of

Loaded

Documents)"

(P.26)

3 Copy

[Job Assembly] Tab

Copy

Item

Build Job Separators [Printed Separator - Side 1], [Printed

Sample Set - -

Combine Original Sets

Delete Outside/ Delete Inside

Feature changed/

location

Screen during copying

- [Original Orientation] is added.

Changes Refer to

Separator - Side 2], and [Printed Separator - 2 Sided] are added.

Blank Separators

The number of separators can be set from 1 to

99.

Printed Separator - Side 1

Copies on Side 1 when inserting separators.

Printed Separator - Side 2

Copies on Side 2 when inserting separators.

Printed Separator - 2-Sided Copies on the both sides when inserting separators. You can insert separators for the first document set.

A [Sample Set] button is added.

User Guide

Differences in the Copy Feature

This section describes differences from the copy feature written in the User Guide.

[Layout Adjustment] Tab

Edge Erase (Erasing Edges and Margin Shadows in the Document)

When you make copies with the document cover open or make copies from a book, black shadows sometimes appear along the edges and center margin of the paper. If it happens, you can make copies with the shadows erased.

Important • Confirm that the orientation of the document and the setting for [Original Orientation] are the

same.

Note • For 2-sided originals, the same edge erase amounts are set for the front and back sides.

• If you set [Reduce/Enlarge], the edge erase amounts will be reduced or enlarged in

proportion to the ratio you configured.

For information on the areas that can actually be printed, refer to “Printable Area” under “Chapter 16 Appendix” in the User Guide.

Copy

Normal

The edge erase amount is set to 2 mm for the top and bottom, and left and right. Select one of [Margin Erase], [Edge Erase] and [Border Erase] to change the edge erase amount.

Margin Erase

Erases shadows in the center of booklets or facing documents, or shadows at the top, bottom, left, and light of documents. You can specify values for [Top & Bottom Erase], [Left & Right Erase], and [Center] individually.

Edge Erase

Erases shadows in the center of booklets or facing documents, or shadows at the top, bottom, left, and light of documents. You can specify values for [Top Erase], [Bottom Erase], [Left Erase], [Right Erase], and [Center] individually.

Border Erase

Erases shadows in the center of booklets or facing documents, or shadows at the top, bottom, left, and light of documents. You can specify values for [4 Edges], and [Center] individually.

Erase Value

You can erase only the necessary amount. Specify the value within the range from 0 to 50 mm in 1 mm increments.

Original Orientation

The [Original Orientation] screen is displayed.

Refer to "Original Orientation (Specify the Orientation of Loaded Documents)" (P.26).

3 Copy

Side 2

Appears when [Edge Erase] is selected.

Set whether the same value is set to the edge erase amount of Side 1 and Side 2.

Same as Side 1

The same value is set to the edge erase amount of Side 1 and Side 2.

Opposite to Side 1

The edge erase amounts of Side 1 and Side 2 are set symmetrically.

Original Orientation (Specify the Orientation of Loaded Documents)

In order to identify the top of the document, the orientation of the originals must be configured.

Note • If the [Original Orientation] differs from the actual document orientation, then the machine

may mistakenly detect the head of the document.

Copy

Upright Images

Select this item when placing the top of the document facing the inner side of the document glass or document feeder.

Sideways Images

Select this item when placing the top of the document facing the left side of the document glass or document feeder. Be sure to select [Sideways Images] when the top of the document is placed facing the left side (horizontal text).

[Output Format] Tab

Booklet Creation (Creating a Booklet)

You can make copies to create a booklet. The machine automatically lays out the pages appropriately for booklet creation. You can also set the binding shift and attach covers when making booklets.

When a C Finisher with Booklet Maker is installed, Folding or Folding + Stapling become available.

Important • Confirm that the orientation of the document and the [Original Orientation] setting of the

[Layout Adjustment] screen are the same.

Note • This feature does not appear for some models. An optional package is necessary. For more

information, contact our Customer Support Center.

• If the number of pages in the booklet is not a multiple of four, the remaining pages will be output as blank pages.

Off

No booklet is created.

On Create Booklet

Copies are made to enable left binding or top binding.

On - Right Bind Create Booklet

Copies are made to enable right binding.

On - Do not Create Booklet

You can output the copies of scanned documents as they are by specifying Bi-fold/ Stapling. Select this item when you do not need a document to be copied in page order.

Differences in the Copy Feature

Covers

You can attach a cover to a booklet.

No Covers

No cover is added.

Blank Covers

A blank sheet of paper is attached as the cover.

Printed Covers - 2 Sided

The first and second pages of the document are copied on both sides of the cover.

Printed Cover - Print Outside

The first page of the document is copied on the front side of the cover.

Last Original as Back Cover

The last page of the original is used as the back cover of the booklet. Select the check box to use the last page as the back cover. When using [Subsets] to separate booklets, the cover will be made on the last page of the last subset.

Note • Depending on the number of pages in the original, a blank sheet may be inserted before the

last page.

Copy

Binding Shift

Displays the [Booklet Creation - Binding Shift] screen.

You can set the width of Binding Shift within the range from 0 to 50 mm in 1mm increments.

Divide Output

Displays the [Booklet Creation - Divide Output] screen.

When you have a large number of originals, the originals are divided to create subsets to reduce the thickness of each booklet. The machine folds copies in half, and piles them up to form a booklet. This feature can be set to from 1 to 50 pages in 1 page increments.

Note • When specifying [Folding], set the dividing number of sheets in the range from 1 to 15.

Finishing

Displays the [Booklet Creation - Finishing] screen.

When a C Finisher with Booklet Maker is installed, [Folding] and [Folding + Stapling] are selectable.

Off

No Finishing is carried out.

Folding

Outputs copies folded in half.

Folding + Stapling

Outputs copies that are folded in half and stapled at the center.

3 Copy

Covers (Attaching a Cover to Copies)

You can make copies with a cover attached.

The front cover can be output before the first page of the document on a different type of paper (e.g. colored paper or heavyweight paper).

Note • When making 2-sided copies, copies are made on both sides of the top cover/back cover in

accordance with the page order of the document.

Front Cover

Attaches a front cover to the copies.

No Covers

No cover is added.

Blank Covers

A blank sheet of paper is attached as a front cover.

Printed Cover - Print Outside

Copy

The first page of the document is copied on the front side of the front cover. When a back cover is to be attached, the second page is copied on the back cover.

Printed Cover - Print Inside

The first page of the document is copied on the back side of the front cover. When a back cover is to be attached, the second page is copied on the back cover.

Printed Cover - 2 Sided

The first and second pages of the document are copied on the front and back sides of the front cover. When a back cover is to be attached, the 3rd and 4th pages are copied on the front and back sides of the back cover.

Back Cover

Attaches a back cover to the copies.

No Covers

No back cover is attached.

Blank Covers

A blank back cover is attached.

Printed Cover - Print Inside

The first page of the document is copied on the front side of the back cover.

Printed Cover - Print Outside

The first page of the document is copied on the back side of the back cover.

Printed Cover - 2 Sided

The first and second pages of the document are copied on the front and back sides of the back cover.

Paper Tray Settings

Displays the [Covers - Paper Tray Settings] screen.

Allows you to set the paper tray to use.

Front Cover Tray

Set a tray used for front covers.

Back Cover Tray

Set a tray used for back covers.

Main Body Tray

Set a tray used for the main bodies of documents.

Front Cover Quantity

Displays the [Front Cover Quantity] screen.

Back Cover Quantity

Displays the [Back Cover Quantity] screen.

Annotation (Adding Stamp/Date/Page Number to Copies)

You can add a stamp, date, and page number not included on the document to copy paper when outputting copies.

You can select from already provided formats for the stamp type, date, page number, and printing position.

Note • The annotation image and character size is not changed even if you set the enlarge/reduce

setting.

• If Stamp, Date, and Page Number are specified at the same time, we recommend confirming that none of the positions overlap before making copies.

• If [Multiple-Up] is set, the annotation is added to the combined image.

• If [Repeat Image] or [Booklet Creation] is set, the annotation is added to each individual

image.

Differences in the Copy Feature

Copy

Stamp

Displays the [Stamp] screen.

Allows to set the style and position of the stamp.

Off

No stamp is added.

A stamp is added.

Text

Eight standard types and registered character strings (maximum eight types) are available.

Print On...

Displays the [Stamp - Print On] screen. You can select the page(s) to print the stamp from [First Page Only] and [All Pages].

Position

Displays the [Stamp - Position] screen. Nine positions on Side 1 for Stamp are available.

[Same as Side 1] and [Opposite to Side 1] can be selected for Side 2.

Detailed Settings

Displays the [Stamp - Detailed Settings] screen. Three stamp sizes and seven stamp colors are available.

The size can be specified from 6 to 64 points in increments of 1 point.

Note • If [Date] and [Page Number] are both set, specify [Black].

Copy

3 Copy

Date

Displays the [Date] screen.

You can make copies with a date added. The printed date is the date and time when the copy was made.

The format of the date printed on can be changed. For information on the settings, refer to “Watermark” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

Off

No date is added.

A date is added.

Print On

Displays the [Date - Print On] screen. You can select from [First Page Only] and [All Pages].

Position

Displays the [Date - Position] screen. Six positions on Side 1 for Date are available.

[Same as Side 1] and [Opposite to Side 1] can be selected for Side 2.

Size

Displays the [Date - Size] screen. Three sizes for Date are available. The size can be specified from 6 to 24 points in increments of 1 point.

Page Number

Displays the [Page Number] screen.

Allows you to specify the position of page numbers.

Off

No page number is added.

A page number is added.

Style

You can set the style for the page number.

-1, 2, 3

A page number is added.

- -1-, -2-, -3-

Hyphens are added to the left and right of the page number. (Example: -1-)

- Page 1, Page 2, Page 3

“Page” is added in front of the page number. (Example: Page1, Page2)

- 1/N, 2/N, 3/N

The total number of pages is added to the right side of the page number. (Example: 1/50, 2/50)

When selecting [1/N, 2/N, 3/N], the value specified in [Total Page(N)] screen is used.

Differences in the Copy Feature

- -1/N-, -2/N-, -3/N-

The total page number is added to the right of page number and hyphens are also added to the right and left of the numbers. (Example: -1/50-, -2/50-)

When selecting [-1/N-, -2/N-, -3/N-], the value specified in [Total Page(N)] screen is used.

- Page 1/N, Page 2/N, Page 3/N

“Page” is added in front of the page number. (Example: Page1/50, Page2/50)

When selecting [Page 1/N, Page 2/N, Page 3/N], the value specified in [Total Page(N)] screen is used.

Total Pages (N)

Displays the [Page Number - Total Pages (N)] screen.

Set how to count the maximum number of pages.

-Auto

The number of pages of the document is automatically counted as the total number of pages.

- Enter Number

Allows you to specify the total number of pages within the range from 1 to 999.

Print On

Displays the [Page Number -Print On] screen.

You can specify the page(s) to add a page number.

- All Pages

A page number is added to all pages.

- Enter First Page Number

Specify the start page for adding page numbers within the range from 1 to 999.

- Enter End Page Number

Specify the last page for adding page numbers within the range from 1 to 999.

- Enter First & Last Page No.

Specify the start and last pages for adding page numbers within the range from 1 to 999.

- Include Covers/Separators

Available when [All Pages] is selected. Add a check to include a cover or separators.

Copy

- Start Number

Specify the start page for adding page numbers within the range from 1 to 999. To enter the number with the numeric keypad, select [Enter Number Using Keypad] and then enter the number.

Position

Displays the [Page Number -Position] screen. Six positions on Side 1 for Page Number are available.

[Same as Side 1] and [Opposite to Side 1] can be selected for Side 2.

Size

Displays the [Page Number -Size] screen. Three sizes for Page Number are available. The stamp size can be specified from 6 to 24 points in increments of 1 point.

Copy

3 Copy

4Fax

This section describes differences from the fax feature written in the User Guide.

Fax Feature List..........................................................................................34

Differences in the Fax Feature ...................................................................37

4 Fax

Fax Feature List

This section describes items in the fax feature.

Fax

[General Settings] Tab

Item

iFax/Fax - -

Address Book - -

Keyboard - The procedures described in “Speed Dialing

Feature changed/

location

(entering numbers using address number)”, “Specifying Destination Using the Keyboard Screen”, and “Entering Specific Symbols” are available.

Changes Refer to

User Guide

Next Recipient - -

Show Fax No./ E-mail Address

Lighten/Darken - - User Guide

Fax Feature List

Item

2 Sided Originals - -

Resolution - -

Feature changed/

location

Changes Refer to

[Layout Adjustment] Tab

Item

2 Sided Originals - -

Original Size - -

Mixed Sized Originals

Book Scanning - -

Reduce/Enlarge - -

Stamp - -

Feature changed/

location

Changes Refer to

[Transmission Options] Tab

User GuideOriginal Type - -

User Guide

Fax

Item

Report/Read Receipts

Communication Mode

Priority Send/ Delayed Start

Send Header - -

Cover Note - -

iFax Subject - -

iFax Comment (Mail Contents)

Recipient Print Sets

Multiple-up - -

Remote Mailbox - -

F Code - -

iFax Profile - -

Feature changed/

location

Changes Refer to

User Guide

Encryption - A button is added. "Encryption

(Sending iFax

Encrypted by S/

MIME)" (P.37)

Digital Signature - A button is added. "Digital Signature

(Sending iFax with a Digital Signature

by S/MIME)"

(P.37)

4 Fax

[Advanced Fax Features] Tab

Fax

Item

Polling - -

Store for Polling - -

On-hook (Manual Send/Receive)

Feature changed/

location

Changes Refer to

User Guide

Differences in the Fax Feature

This section describes differences from the fax feature written in the User Guide.

[Transmission Options] Tab

Encryption (Sending iFax Encrypted by S/MIME)

When using the iFax feature, you can send iFax encrypted by S/MIME.

When sending encrypted iFax, select a recipient with a certificate that can be encrypted from Address Book.

Off

Sends iFax without encryption.

On

Sends encrypted iFax.

Differences in the Fax Feature

Digital Signature (Sending iFax with a Digital Signature by S/MIME)

When using the iFax feature, you can send iFax with a digital signature by S/MIME.

Digital Signature allows a recipient to confirm whether contents of the iFax are changed, or whether the iFax is sent from the proper sender.

To use this feature, the machine's mail address must be linked to a certificate.

For information on how to link a certificate to the machine’s e-mail address, refer to the Network Administrator Guide.

Off

Sends iFax without a digital signature.

On

Sends iFax with a digital signature.

Fax

4 Fax

Fax

5 Scan

This chapter describes differences from the scan feature written in the User Guide.

Scan Feature List........................................................................................40

Differences in the Scan Feature .................................................................44

5 Scan

Scan Feature List

This section describes items in the scan feature.

Note • Items displayed vary depending on the selected feature.

Scan

[General Settings] Tab (E-mail)

Item

- - The tab configuration is changed. -

Feature changed/

location

Changes Refer to

Scan Feature List

Item

Address Book - [Remote Search (Directory Svc.)] is added.

Keyboard - -

Add Me - -

Recipient(s) Change Settings S/MIME certificates can be selected in the

From - When a digital signature is used, the e-mail

Subject - -

Message - Up to 512 characters are allowed.

Scanning Color - -

2 Sided Originals - -

Original Type - -

File Format More... Items relating to encryption and digital

Feature changed/

location

Changes Refer to

The contents are the same as [Local Search].

[Change Recipient] screen.

address of the machine is set as the sender's address.

signature with certificates are added.

[General Settings] Tab (Scan to Mailbox)

User Guide

"[File Format]

Screen" (P.45)

Scan

Item

- - The tab configuration is changed. -

Mailbox - -

Go to - -

Document List - -

Scanning Color - -

2 Sided Originals - -

Original Type - -

Feature changed/

location

Changes Refer to

[General Settings] Tab (Network Scanning)

Item

- - The [Network Scanning] button is added.

Scanning Color - -

2 Sided Originals - -

Original Type - -

File Format - -

Go to - -

Feature changed/

location

Changes Refer to

User Guide

"[General

Settings] Tab

(Network

Scanning)" (P.44)

Template Description

Refresh - -

5 Scan

[General Settings] Tab (Scan to PC)

Item

- - The tab configuration is changed. -

Transfer Protocol - -

Address Book - -

Browse... - -

Forwarding destination

Scanning Color - -

Original Type - -

File Format More... Items relating to encryption and digital

[Image Quality] Tab

Item

Scan

Photographs - -

Feature changed/

location

Feature changed/

location

Changes Refer to

signature with certificates are added.

Changes Refer to

User Guide

User Guide2 Sided Originals - -

"[File Format]

Screen" (P.45)

Image Options - -

Image Enhancement

Shadow Suppression

Color Space - -

[Layout Adjustment] Tab

Item

Scan Resolution - -

2 Sided Originals - -

Book Scanning - -

Original Size Options for Scan

Mixed Sized Originals

Edge Erase - -

Reduce/Enlarge Options for Preset %Twelve scaling factors are preset.

Feature changed/

location

Size

- [Original Orientation] is added.

Changes Refer to

Seventeen paper sizes are preset.

User Guide

Options for [Output Size] when [Auto %] is selected.

Seventeen scaling factors are preset.

[Output Format] Tab

Scan Feature List

Item

Image Compression

Read Receipts - -

Split Send - -

Document Name - When specifying a job template, the file name

File Name - When specifying a job template, the file name

File Name Conflict

Reply To - -

Encryption - The [Encryption] button is added. "Encryption

Digital Signature - The [Digital Signature] button is added. "Digital Signature

Feature changed/

location

Changes Refer to

User Guide

is taken from the template, and cannot be changed.

User Guide

(Sending E-mail Encrypted by S/ MIME)" (P.51)

(Sending E-mail with a Digital Signature by S/ MIME)" (P.51)

Scan

5 Scan

Differences in the Scan Feature

This section describes differences from the scan feature written in the User Guide.

[General Settings] Tab (Network Scanning)

Scans a document by specifying a file (job template) that includes information such as scanning conditions and a destination server.

Job templates are created on a computer using the job template utility of CentreWare Scan Service and stored on a server. Scanned data is converted to the TIFF format, and automatically sent to the server. The machine can automatically import job templates from the server.

For information on CentreWare Scan Services, refer to the CentreWare Scan Services Installation Guide.

Important • If characters not supported by the machine are used in names or description of job

templates, the characters will not be displayed or will be garbled on the screen. For information on characters that can be used in names or description of job templates, refer to “Notes and Restrictions on the Use of the Machine” of “Notes and Restrictions” under “Chapter 16 Appendix” in the User Guide.

Note • CentreWare Scan Services (optional) is required to use this feature.

Scan

1 Select [Network Scanning] on the

[All Services] screen.

2 Select a job template.

Network Scanning

Select a job template that includes the scan conditions you want.

Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.

Go to

Use the numeric keypad to enter a 3-digit job template number. The job template then appears at the top of the list.

Template Description

Displays the [Template Description] screen. This screen displays the description of a job template. The description only appears if it has been set during the creation of the job template.

Refresh

Refreshes the information. If a created job template has not been displayed, selecting [Refresh] will display the job template.

[General Settings] Tab (E-mail)

Recipient(s)

Allows you to confirm, delete or change recipients using the pop-up menu displayed.

Remove

Deletes the selected recipients.

Edit

Displays the [Edit Recipient] screen. You can confirm or change the e-mail address, recipient name, and S/MIME certificate.

Refer to "[Edit Recipient] Screen" (P.45).

Cancel

Hides the pop-up menu.

[Edit Recipient] Screen

Allows you to confirm and change recipients.

Differences in the Scan Feature

E-mail Address

To change the e-mail address, select [Change Settings] to display the keyboard and enter the new address.

Recipient Name

To change the recipient name, select [Change Settings] to display the keyboard and enter the new name.

The recipient name appears when registered in Address Book.

S/MIME Certificate

To confirm whether there is a linked certificate or not, select [Change Settings].

When S/MIME communication is available and the address is linked with a certificate, you can confirm the details of the S/MIME certificate.

For more information on S/MIME communication, refer to "S/MIME Settings" (P.118).

Change Settings

Allows you to confirm and change the settings of the selected item.

[File Format] Screen

Allows you to select the output file format.

Scan

TIFF/JPEG Auto Select

Automatically selects JPEG or TIFF. The file format is determined for each page: [JPEG] for full color and grayscale images, [TIFF] for monochrome.

Multi-page TIFF

Saves multiple pages as one TIFF file.

Scan

5 Scan

Single-page TIFF

Saves each page as a TIFF file.

JPEG

Saves as a JPEG file. When either [Color] or [Grayscale] is selected for [Output Color], configure the image compression method. You can also configure the compression ratio with [Image Compression] in the [Output Format] screen.

PDF

Saves as a PDF file.

Important • The version of output PDF files is Adobe® Acrobat® 4.0 (PDF 1.3).

DocuWorks

Saves as a DocuWorks file.

PDF High Compression

Saves as a PDF file with a high compression rate.

DocuWorks High Compression

Saves as a DocuWorks file with a high compression rate.

When selecting [DocuWorks High Compression], you can create thumbnail images of the scanned data.

Important • Creating thumbnail images increases the size of the output data. Check the size before you

send it by E-mail.

• DocuWorks 5.0.x and earlier versions (including trial version) do not support highcompressed DocuWorks files.

Note • To browse or print an output DocuWorks file on a computer, one of the following software is

required.

- DocuWorks 6.0 or later

- DocuWorks Viewer Light 5.1 or later

- DocuWorks Viewer Light for Web 5.1 or later

PDF Security

Allows you to configure security on the data saved as a PDF file to prevent unauthorized access.

The [File Format - PDF Security] screen appears.

Refer to "[File Format - PDF Security] Screen" (P.47).

DocuWorks Security

Allows you to configure security on the data saved as a DocuWorks file to prevent unauthorized access.

The [File Format - DocuWorks Security] screen appears.

Refer to "[File Format - DocuWorks Security] Screen" (P.48).

DocuWorks Signature

The [File Format - DocuWorks Signature] screen appears.

A digital signature added to a file enables to detect alterations in the file, or prevent impersonation of the sender.

Off

No digital signature is added.

Differences in the Scan Feature

Adds a digital signature using the certificate of the machine.

Signature Field Location

Select the position where the signature is displayed.

PDF Signature

The [File Format - PDF Signature] screen appears.

A digital signature added to a file enables to detect alterations in the file, or prevent impersonation of the sender.

To verify the signature with Adobe Acrobat, select [Digital Signatures] under [Preferences] on Acrobat, and then select the following option for [Signing Method].

- Acrobat 6.0.x : Windows Digital Certificate Security

- Acrobat 7.0.x : Adobe Default Security

Off

No digital signature is added.

Visible Signature

Adds a digital signature using the certificate of the machine.

Invisible Signature

Adds an invisible digital signature using the certificate of the machine.

Signature Field Location

Select the position for [Visible Signature] where the signature is displayed.

[File Format - PDF Security] Screen

Allows you to encrypt a PDF file by password, and assign the access privileges for the file operation.

Off

The file is not encrypted, and no access privilege is configured.

Password

Encrypts the file using password.

Scan

Encryption Algorithm

Set the encryption method.

128-bit RC4

Encrypts by the 128-bit RC4 method. Files encrypted by this method can be opened with Adobe

Important • Files encrypted by the 128-bit RC4 method with [PDF Signature] can only be opened with

Acrobat® 5.0 or later.

Adobe

5 Scan

128-bit AES

Encrypts by the 128-bit AES method. Files encrypted by this method can be opened with Adobe

Supported Version

The supported Adobe

Document Open Password

The [PDF Security - Document Open Password] screen appears.

If you select [On] and set a password, the password is required to open the file.

You can enter a password up to 32 characters.

Permissions

The [PDF Security - Permissions] screen appears.

Refer to "[PDF Security - Permissions] Screen" (P.50).

Acrobat® 7.0 or later.

[File Format - DocuWorks Security] Screen

Allows you to encrypt a DocuWorks file by password, and assign the access privileges for the file operation.

Scan

Off

The file is not encrypted, and no access privilege is configured.

Acrobat® versions are displayed.

Password (V4 Compatible)

Encrypts the file by the 56 bit DES method using password. Files encrypted by this method can be opened with DocuWorks Ver.4.0 or later. Select [Open Password], and set a password.

Password (V4 Incompatible)

Encrypts the file by the 128 bit AES method using password. Files encrypted by this method can be opened with DocuWorks Ver.5.0 or later. Select [Open Password], and set a password.

Digital Certificate (V4 Incompatible)

Encrypts the file by the 128 bit AES method using certificate. Files encrypted by this method can be opened with DocuWorks Ver.5.0 or later. Select [Certificate] to set a certificate.

Important • If you encrypt a file using a certificate without Basic Constraints, DocuWorks Ver.5.0.1 and

Ver.6.0.1 cannot open the file. To use such certificates, use DocuWorks Ver.5.0.2, or Ver.6.0.2 or later.

Encryption Algorithm

Displays the encryption methods.

Restricted Operations

Select file operations to which access privileges are assigned. When assigning access privileges, configure [Full Access Password] or [Full Access Certificate] as well.

Open Password

The [DocuWorks Security - Open Password] screen appears.

If you select [On] and set a password, the file is encrypted. To open the file, the password is required. The access privileges set in [Operation Restriction] are assigned.

You can enter a password up to 32 characters.

Full Access Password

The [DocuWorks Security - Full Access Password] screen appears.

When setting a password, the password is required to change the access privileges set in [Operation Restriction].

You can enter a password up to 32 characters.

Certificate

The [DocuWorks Security - Certificate] screen appears.

Refer to "[DocuWorks Security - Certificate] Screen" (P.49).

[DocuWorks Security - Certificate] Screen

Select a certificate added to the file.

Differences in the Scan Feature

Remove

Deletes the selected certificates from the list.

Edit

Displays the [Change Settings] screen.

You can change the access privileges and confirm the certificate information.

Access Right

Allows you to change the access privileges to open or operate files.

Certificate Detail

The [Certificate Information] screen appears.

Certificate information including issuer, expiration date, persons to whom the certificate is issued, and the like is displayed.

Cancel

Closes the pop-up menu.

Delete All

Deletes all settings of the certificate.

Add Device Certificate

Scan

If a valid certificate is linked to the machine, the machine certificate is added to the certificate list.

Add from Address Book

The [DocuWorks Security - Address Book] screen appears.

Refer to "[DocuWorks Security - Address Book] Screen" (P.50).

5 Scan

[PDF Security - Permissions] Screen

Allows you to assign access privileges to a file.

1 Select [Permissions].

2 Enter the password.

3 Select any item.

Security Password

The [PDF Security - Security Password] screen appears.

Authorization Password allows to assign access privileges to files. The password is required when changing the access privileges or performing unauthorized operations.

You can enter a password up to 32 characters.

Permissions - Printing

The [Permissions - Printing] screen appears.

Configure whether to allow to print the file. If allowed, select the print resolution as well.

Scan

Permissions - Changes Allowed

The [Permissions - Changes Allowed] screen appears.

Configure whether to allow to modify the file contents such as inserting pages or adding notes.

Allow Contents Copying and Extraction

The [Allow Contents Copying and Extraction] screen appears.

Configure whether to allow to copy the file contents such as text and images included.

[DocuWorks Security - Address Book] Screen

Allows you to select parties to whom the encrypted file is disclosed, and address to whom privileges are assigned.

Open Document

Displayed only when [Local Address List] is selected.

Configure certificates of persons who are allowed to open the file.

Full Access

Displayed only when [Local Address List] is selected.

Configure certificates of persons who are allowed to change access privileges including editing or operating the file (full access).

Go to

Displayed only when [Local Address List] is selected.

Enter a recipient number using the numeric keypad to display the recipient on the list.

Differences in the Scan Feature

Certificate Details

The [Certificate Details] screen appears.

Certificate information including issuer, expiration date, persons to whom the certificate is issued, and the like is displayed.

Local Address List

Displays the local address list.

For information on Local Search, refer to “Address Book” of “E-mail” under “Chapter 5 Scan” in the User Guide.

Local Search

Searches recipients in the local address list.

For information on Local Search, refer to “Local Search” of “E-mail” under “Chapter 5 Scan” in the User Guide.

Remote Search (Directory Svc.)

For information on Remote Search (Directory Svc.), refer to “Local Search” of “E-mail” under “Chapter 5 Scan” in the User Guide. For information on Directory Service, refer to "LDAP Server/Directory Service" (P.115).

[Output Format] Tab

Encryption (Sending E-mail Encrypted by S/MIME)

When using the [E-mail] feature, you can send e-mail encrypted by S/MIME.

When sending encrypted e-mail, select an e-mail address with a certificate that can be encrypted from Address Book.

Off

Sends e-mail without encryption.

On

Sends e-mail with encryption.

Digital Signature (Sending E-mail with a Digital Signature by S/MIME)

When using the [E-mail] feature, you can send e-mail with a digital signature by S/MIME.

Digital Signature allows a recipient to confirm whether contents of the e-mail are changed, or whether the e-mail is sent from the proper sender.

To use this feature, the machine's mail address must be linked to a certificate.

For information on how to link a certificate to the e-mail address, refer to the Network Administrator Guide.

Scan

Off

Sends e-mail without a digital signature.

On

Sends e-mail with a digital signature.

5 Scan

Scan

6 Send from Mailbox

This chapter describes the basic operations and features of the mailbox.

Selecting a Mailbox.....................................................................................54

Checking/Operating Documents in a Mailbox.............................................55

Printing Documents in a Mailbox ................................................................58

Configuring/Starting Job Flow..................................................................... 60

6 Send from Mailbox

Selecting a Mailbox

This section describes how to select a mailbox.

Selectable mailboxes depend on the settings on the user authentication feature.

For more information, refer to “Types of Mailboxes” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

1 Press the <All Services> button.

2 Select [Send from Mailbox].

3 Select a mailbox.

Note • Select [ ] to return to the

previous screen or [ ] to move to the next screen.

• An arrow is displayed next to each mailbox which has a link to a job flow and for which the auto start is set.

• If you are prompted for a password, enter the password and select [Confirm].

Send from Mailbox

Go to

Displays a mailbox at the top when you enter the three-digit mailbox number with the numeric keypad.

Checking/Operating Documents in a Mailbox

You can confirm or operate documents stored in a mailbox.

1 On the [Send from Mailbox] screen,

select a mailbox.

2 Select a document.

Note • The number of documents

stored is displayed in [No. of Documents].

• Select [ ] to return to the previous screen or [ ] to move to the next screen.

• You can sort documents in ascending or descending order by pressing either [Document Name] or [Stored Date].

• At the left of the document name, an icon is displayed to show the document type.

:Scanned document :Document to be printed

:Document for Private Polling :Fax to Mailbox :iFax to Mailbox

• Up to 100 documents can be selected separately. You can also select all documents. When you select documents separately, a number appears at the left of the document icon to indicate the order in which it was selected. Documents are processed in this order.

3 Select any item.

Send from Mailbox

Refresh

Displays refreshed information.

List

Lists the documents stored in the mailbox, with their stored dates and pages.

Thumbnail

Displays the images and names of the documents stored in the mailbox

Important • If power supply is cut off immediately after a scanned document is stored in a mailbox, or if

the hard disk space is insufficient to display thumbnails, documents in the mailbox may not be displayed in thumbnail view. In that case, display them in list view.

• The thumbnail view may not available for long documents. If a long document is not displayed in thrumbnail view, display it in list view.

• Characters and images in thumbnail view may not be correctly displayed because they are scaled down from the actual sizes.

Note • The orientation of an image displayed in thumbnail view depends on which orientation the

document was stored in.

• This feature may not be displayed depending on the machine configuration. Some models require an optional package to use this feature. For more information, contact our Customer Support Center.

No. of Documents

Displays the number of documents stored in the selected mailbox.

Select All

Selects all the documents in the mailbox. This selection will be canceled if [Select All] is selected again.

Delete

6 Send from Mailbox

Deletes the selected documents in the mailbox.

Document Details

Previews the selected document to allow you to check its details.

For more information, refer to "Checking Document Details" (P.57).

Note • Some models require an optional package to use this feature. For more information, contact

Job Flow Settings

Displays the [Job Flow Settings] screen. This screen allows you to create and execute job flows.

Refer to "Configuring/Starting Job Flow" (P.60).

Note • Print documents are not supported by job flows. If print documents are included in the

Print

Allows you to print the selected documents.

Refer to "Print" (P.58).

our Customer Support Center.

selected documents, the job flow is executed for the documents other than the print documents.

Send from Mailbox

Batch Print

Allows you to print the selected multiple documents as one document.

Refer to "Batch Print" (P.58).

Checking Document Details

You can preview a document to check its details.

Important • Monochrome images with high gradation levels may appear bluish when previewed.

Note • Some models require an optional package to use this feature. For more information, contact

our Customer Support Center.

1 Select a document on the [Mailbox

- Document List] screen.

2 Click [Document Details].

3 Select any item.

View Size

Checking Document Details

Select whether to display the whole page or to enlarge the image by 200%.

Important • A small document may not be enlarged even if you select [Enlarge View].

Rotation

Select an angle to preview the image from [Right 90 degrees], [Left 90 degrees], and [180 degrees].

Change Document Name

Allows you to change the document name. Use the keyboard displayed to enter a new name.

Target Page

Specify a page to preview on the screen.

Send from Mailbox

6 Send from Mailbox

Printing Documents in a Mailbox

You can print selected documents in a mailbox.

1 On the [Document List] screen,

select documents.

2 Select any item.

Enter the number of copies using the numeric keypad, if necessary.

3 Click [Print].

Configure the Print settings.

Paper Supply

Allows you to select paper.

Send from Mailbox

Batch Print

2 Sided Printing

Allows you to set 2-sided printing.

Output

Allows you to set stapling, hole punching, and output trays.

For examples of the settings of stapling and hole punching, refer to “[Mailbox - Print Settings] Screen” of “Printing/Deleting Documents in the Mailbox” under “Chapter 6 Send from Mailbox” in the User Guide.

Document Details

Displays the [Document Details] screen. Select a document from the list to check its preview image.

For details on previewing a document, refer to "Checking Document Details" (P.57).

Note • Some models require an optional package to use this feature. For more information, contact

our Customer Support Center.

Configure the Batch Print settings.

Batch Print allows you to print multiple documents as one document. The Documents are bound in selected order.

Note • For 2-sided printing, the last page becomes blank when the total number of printed pages is

odd. For printing of multiple documents, a blank page is inserted after the final page of each document.

• If mixed size documents are included in the multiple documents, the documents may be printed in improper orientation.

• [Batch Print] is not available while interrupting another job.

• [Batch Print] is not available for fax/iFax documents such as confidential polling reserved

documents, fax confidential reception documents, and iFax confidential reception documents. If fax/iFax documents are included in the selected documents, the fax/iFax documents are not printed. Only scan/print documents are printed.

Paper Supply

Allows you to select paper.

Printing Documents in a Mailbox

2 Sided Printing

Allows you to set 2-sided printing.

Output

Allows you to set stapling, hole punching, and output trays.

Document Details

Displays the [Document Details] screen. Select a document to check its preview image.

For details on previewing a document, refer to "Checking Document Details" (P.57).

Note • Some models require an optional package to use this feature. For more information, contact

our Customer Support Center.

Send from Mailbox

6 Send from Mailbox

Configuring/Starting Job Flow

Job flow is a feature for executing a series of registered actions.

Documents stored in mailboxes can be targets of a job flow sheet. Two methods are provided to start a job flow sheet: 1) automatically select a job flow sheet when a document is stored in a mailbox, and 2) manually select a job flow sheet that processes documents stored in a mailbox.

To start a job flow automatically, you must make a link with a mailbox and a job flow sheet in advance. Documents are automatically processed by the job flow sheet when they are stored in the mailbox.

Important • If the Authentication feature is not used, a job flow created in [Send from Mailbox] can only

be used/edited/duplicated/deleted through the mailbox where the job flow is created. This type of job flow is not displayed on the [Job Flow Sheets] screen. When using the Authentication feature, job flows whose owners are authenticated are displayed on the [Job Flow Sheets] screen.

Features that can be registered are listed below.

Forward

Multiple forwarding recipients can be configured for each forwarding method.

FTP

Send from Mailbox

Forwards via FTP. Up to 2 recipients can be specified.

SMB

Forwards via SMB. Up to 2 recipients can be specified.

Mail

Forwards via E-mail. Up to 100 recipients can be specified.

Fax

Forwards via fax. Up to 100 recipients can be specified.

iFax Transmission

Forwards via iFax. Up to 100 recipients can be specified.

Print

Prints documents in a mailbox.

Some features are unavailable depending on the store type of the document.

Output

Input

Fax Documents for Private Polling

Scanning O O OOOO

Fax to Mailbox O

iFax Received O O

Print Fax

OOOOOO

OOOOO

iFax

Trans-

mission

E-mail FTP SMB

Print Stored XXXXXX

O: Available X: Not available U: Available depending on the System Administration mode settings

*1 Load an A4 document in landscape orientation when TIFF-S has been selected for iFax forwarding profile. Loading

the document in portrait orientation will reduce the size of the iFax image.

*2 Even if you have set to delete documents after printing, a printed document in a mailbox will not be deleted if the

Configuring/Starting Job Flow

USB cable is disconnected while the document is being printed.

1 On the [Document List] screen,

select documents.

2 Select [Job Flow Settings].

3 Select any item.

Auto Start

Sets auto start of the job flow for documents stored in the mailbox. If Auto Start is selected, the job flow automatically starts when a document is stored.

Start Current Job Flow

Select a document in the mailbox and press this button to starts the job flow linked to the mailbox.

Important • After executing the job flow, print the job history report to check the result. For information on

the job history report, refer to “Job Status/Activity Report” of “Print Report/List” under ‘Chapter 12 Machine Status’ in the User Guide.

Cut Link

Cancels the link between a mailbox and its job flow sheet.

Create/Change Link

Displays the [Link Job Flow Sheet to Mailbox] screen.

You can change the link between the mailbox and its job flow.

Important • Pressing [Save] without selecting a job flow does not set a link. If the selected job flow is

already linked, then the link is cancelled.

Note • The settings for linking, delinking, and Auto Start can also be made during the creation of a

mailbox.

Save

Links the selected job flow.

Search by Name

Searches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation. The entry can be up to 128 characters long.

Search by Keyword

Searches for job flows that fully match the entry. The machine searches through keywords that were registered upon each job flow creation. The entry can be up to 12 characters long.

Select Keyword

Send from Mailbox

Displays the [Select Keyboard] screen. Select a keyword registered in the system settings to search for job flows. Job flows that fully match the entry are searched. The machine searches through keywords that were registered upon each job flow creation.

For information on how to register keywords, refer to "Job Flow Sheet Keywords" of "Setup Menu" under "Chapter 11 System Settings" in the User Guide.

Sheet Filtering

Displays the [Sheet Filtering] screen.

6 Send from Mailbox

Filters the job flow sheets displayed. The screen display depends on the settings of the user authentication feature.

Displayed job flow sheets may vary depending on the user authentication feature. For more information, refer to “Job Flow Sheet Types” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

Create

The [Create New Job Flow Sheet] screen appears.

Refer to "Create New Job Flow Sheet" (P.123).

Edit/Delete

The [Details] screen appears.

For information on the settings, refer to “Job Flow Sheets” of “Setup Menu” under “Chapter 10 System Settings” in the User Guide.

Select Job Flow Sheet

Select a document and then select this button to display the [Job Flow Sheets] screen.

You can specify a job flow sheet to execute a document.

Search by Name

Send from Mailbox

Searches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation. The entry can be up to 128 characters long.

Search by Keyword

Searches for job flows that fully match the entry. The machine searches through keywords that were registered upon each job flow creation. The entry can be up to 12 characters long.

Select Keyword

For information on how to register keywords, refer to "Job Flow Sheet Keywords" of "Setup Menu" under "Chapter 11 System Settings" in the User Guide.

Sheet Filtering

Displays the [Sheet Filtering] screen.

Filters the job flow sheets displayed. The screen display depends on the settings of the user authentication feature.

Start

Starts a job flow sheet.

Details

The [Details] screen appears.

For information on the settings, refer to “Job Flow Sheets” of “Setup Menu” under “Chapter 10 System Settings” in the User Guide.

Change Settings

If the selected job flow sheet setting is editable, the [Change Settings] screen appears. You can temporarily change the settings.

Refer to "[Change Settings] Screen" (P.76).

Job Flow Restrictions

Job flow sheets can be assigned to an individual, shared by many users, or only accessible from the specified mailbox to which they are linked.

Job flow restrictions may vary depending on the user authentication feature. For more information, refer to “Job Flow Sheet Types” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

Configuring/Starting Job Flow

Send from Mailbox

6 Send from Mailbox

Send from Mailbox

7 Stored Programming

This chapter describes the Stored Programming feature for recording procedures provided by the machine.

Stored Programming Overview................................................................... 66

Registering/Deleting/Renaming Stored Programs......................................67

Calling a Stored Program ...........................................................................70

7 Stored Programming

Stored Programming Overview

Frequently used features can be registered as Stored Programming and recalled by a single button operation. In addition, you can also register a screen to open from a shortcut button.

Stored Programming not only remembers feature settings, but also can record a series of operations. This enables you to record the hierarchy of displayed screens for each step.

For example, Stored Programming can be used when you want to record a procedure starting from pressing the <Machine Status> button, to display the [Report Job] screen to print a job history report.

In addition, Stored Programming also can be used for the scan settings of the remaining document stacks while Build Job is running.

Stored Programming

Registering/Deleting/Renaming Stored Programs

The [Stored Programming] screen allows you to register and delete stored programs.

Important • When registering a stored program to select a paper size or paper quality of the Bypass tray,

register both the size and quality. Only registering the paper size or paper quality may not call for the stored program correctly.

• If one of the following operations is launched while a stored program is being registered, the stored program may not be registered correctly, or the registered stored program may not run properly.

- Removing and inserting a paper tray.

- Loading or reloading paper into the Bypass tray.

- Removing and inserting a Doculyzer card.

• If one of the following operations is launched after registering a stored program, the registered stored program may not be called out correctly

- When the default Watermark settings are changed after registering a stored program in which Watermark is registered.

- When features registered in a stored program become unavailable after the default settings are changed in [System Settings].

- When the password of a mailbox that is a target of the operations registered in a stored program is changed after registering the stored program.

Note • Services using [System Settings], [Network Browser] of Scan to PC, Job Flow Sheet,

Network Scanning, or Address Book cannot be registered.

• The registering procedure for a stored program is cancelled when the <Interrupt> button is pressed, another stored program is called, the Auto Clear feature causes a time-out, or a popup window (paper jam, etc.) appears.

1 Press the <All Services> button.

Stored Programming

2 Select [Setup Menu].

3 Select [Stored Programming].

4 Select the feature.

Store

Registers a stored program.

Refer to “Registering a Stored Program” (P.68).

Store Build Job

Registers a stored program for Build Job.

Refer to “Registering Stored Program for Build Job” (P.69).

Delete

Deletes stored programs. Select the number to delete.

Yes

Deletes a stored program.

Note • Deleted stored programs cannot be restored.

7 Stored Programming

Cancels deleting stored programs.

Enter/Change Name

Allows you to enter or change a registered stored program name. Select a number to register or change a name.

Up to 18 characters are allowed for a stored program's name.

For information on the settings, refer to “Entering Text” under “Chapter 10 System Settings” in the User Guide.

Assign/Change Icon

Displays the [Assign/Change Icon] screen.

Configure an icon for a registered stored program. 12 icons are available. Select a number to assign or change an icon.

No Icon

No icon is assigned to the registered stored program.

Icon

Select an icon according to the content of the registered stored program.

Stored Programming

Registering a Stored Program

Up to 100 actions can be registered with one stored program. Up to 40 stored programs can be registered in the machine.

The one touch buttons M01 to M20 are provided for Stored Programming 1 to 20.

The following is the procedure for registering actions with stored programs.

1 Select [Store].

2 Select a number to register a

stored program.

Note • Press the <Interrupt>

button to cancel the registration.

• Once a job is stored to a button, it cannot be overwritten.

• Select [ ] to return to the previous screen or [ ] to move to the next screen.

3 Set the feature you want to register.

Note • The machine produces an audible tone while a stored program is registered.

You can change the volume of the sound that notifies of stored program registration. For information on the settings, refer to “Audio Tones” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

4 Press the <Start> button or <Clear All> button.

If no name is entered for a registered stored program, the name becomes “No Name”.

For information on how to name a registered stored program, refer to “Enter/Change Name” (P.68).

Registering Stored Program for Build Job

Up to 100 actions can be registered with one stored program for Build Job. Up to 40 stored programs can be registered in the machine.

The following is the procedure for registering actions with stored programs.

1 Select [Store Build Job].

2 Select a number to register a

stored program.

Note • Once a job is stored to a

button, it cannot be overwritten.

• Select [ ] to return to the previous screen or [ ] to move to the next screen.

3 Set the feature you want to register.

Note • The machine produces an audible tone while a stored program is registered.

You can change the volume of the sound that notifies of stored program registration. For information on the settings, refer to “Stored Programming Tone” in “Audio Tones” of “Common Settings” under “Chapter 10 System Settings” in the User Guide.

4 Press the <Start> button or <Clear All> button.

Note • At the left of a stored program for Build Job on the list, the icon is displayed.

If no name is entered for a registered stored program, the name becomes “No Name”.

For information on how to name a registered stored program, refer to “Enter/Change Name” (P.68).

Registering/Deleting/Renaming Stored Programs

Stored Programming

7 Stored Programming

Calling a Stored Program

Describes the procedure for calling a stored program.

When calling a specified stored program, the last screen shown when you registered the stored programming appears.

1 Press the <All Services> button.

Select [Stored Programming].

3 Select a number of a stored

program containing the features you want to use.

Note • You can only select registered

numbers.

• Select [ ] to return to the previous screen or [ ] to move to the next screen.

4 After the stored program is called, select other features if necessary.

5 Press the <Start> button.

Stored Programming

Calling a Stored Program for Build Job

You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running.

1 Select [Change Settings...].

Select the [Job Assembly] tab.

3 Select [Stored Programming].

4 Select a number of a stored

program containing the features you want to use.

Note • You can only select registered

numbers.

8 Job Flow Sheets

This chapter describes the scanning operation using a job flow sheet created on a network computer and registered in the machine.

Job Flow is a feature for executing a series of registered actions.

Job Flow Procedure....................................................................................72

Selecting/Changing a Job Flow Sheet........................................................74

8 Job Flow Sheets

Job Flow Procedure

The following shows the reference sections of the job flow operation.

To create and register a job flow sheet, use a personal computer.

For information on how to create and register a job flow sheet, refer to the manual stored on the CDROM of the Driver CD Kit.

Step 1 Opening the [Job Flow Sheets] Screen ............................................................................72

Step 2 Selecting a Job Flow Sheet ..............................................................................................72

Step 3 Confirming/Changing the Job Flow Sheet.......................................................................73

Step 4 Starting the Job Flow Sheet .............................................................................................73

Step 1 Opening the [Job Flow Sheets] Screen

Follow the procedure below to open the [Job Flow Sheets] screen.

1 Press the <All Services> button.

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<All Services> button

Job Flow Sheets

2 Select [Job Flow Sheets].

Step 2 Selecting a Job Flow Sheet

Select a job flow sheet.

For more information on the [Job Flow Sheet] screen, refer to “Selecting/ Changing a Job Flow Sheet” (P.74).

Step 3 Confirming/Changing the Job Flow Sheet

Select a job flow sheet.

2 To see the details, select [Details].

To change the settings, select [Change Settings].

For information on checking/changing job flow settings, refer to “Selecting/Changing a Job Flow Sheet” (P.74).

Step 4 Starting the Job Flow Sheet

Load the originals.

Note • A job flow sheet with application linkage does not require loading documents.

2 Press the <Start> button.

Important • After executing the job flow, print the job history report to check the result. For information on

the job history report, refer to “Print Report/List” of “Billing Meter/Print Report” under “Chapter 12 Machine Status” in the User Guide.

Job Flow Procedure

Job Flow Sheets

8 Job Flow Sheets

Selecting/Changing a Job Flow Sheet

Job Flow is a feature for executing a series of registered actions.

To use a job flow sheet whose target is scanned documents from a network computer with CentreWare EasyOperator, select the job flow sheet from this list.

Important • If characters not supported by the machine are used in names or description of job flow

sheets, the characters will not be displayed or will be garbled on the screen. For information on characters that can be used in names or description of job flow sheets, refer to “Notes and Restrictions on the Use of the Machine” of “Notes and Restrictions” under “Chapter 16 Appendix” in the User Guide.

Note • To communicate with network computers, [SOAP Port] must be enabled on the machine.

• Job flow sheets created on a network computer can be deleted, but cannot be edited or

copied. However, You can temporarily edit a job flow sheet only if it is permitted to be edited.

• Job flow sheets stored on the pool server cannot be edited, copied, or deleted. However, you can temporarily edit a job flow sheet only if it is permitted to be edited.

For information on how to enable the port, refer to “Port Settings” of “Network Settings” under “Chapter 10 System Settings” in the User Guide.

1 Select a job flow sheet.

Displayed job flow sheets may vary depending on the user authentication feature.

For more information, refer to “Job Flow Sheet Types” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

Job Flow Sheets

Note • Select [ ] to return to the

previous screen or [ ] to move to the next screen.

• You can sort the list in ascending or descending order by pressing either [Name] or [Last Updated].

Refresh

Displays refreshed information.

Details

The [Details] screen appears. Allows you to confirm the detail information.

Note • Some operations may be restricted according to types of job flow owners, authentication

settings, and user types. For more information, refer to “Types of Mailboxes” of “Authentication for Job Flow Sheets and Mailboxes” under “Chapter 13 Authentication and Auditron Administration” in the User Guide.

Change Settings

Displays the [Change Settings] screen. Allows you to change the job flow settings.

Refer to “[Change Settings] Screen” (P.76).

Search by Name

Searches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation. The entry can be up to 128 characters long.

Search by Keyword

Searches for job flows that fully match the entry. The machine searches through keywords that were registered upon each job flow creation. The entry can be up to 12 characters long.

Select Keyword

Sheet Filtering

Displays the [Sheet Filtering] screen. Filters the job flow sheets displayed.

For more information on this screen, refer to “[Sheet Filtering] Screen” (P.75).

[Sheet Filtering] Screen

Filters the job flow sheets displayed. Job flow sheets displayed on the screen depends on the settings of the Authentication feature.

Selecting/Changing a Job Flow Sheet

1 Select the filtering conditions, then

select [Save].

Save In

Select a location where a job flow is stored.

Note • [Pool Server] in [Save In] is available when the pool server is set. For information on the pool

server, refer to “Differences in Job Flow Settings” (P.120).

Owner

Select an owner of job flow sheets displayed on the screen.

Target

Select the start point of job flow operation.

Note • Job flow sheets whose [Job Flow Target] is [Mailbox] can use Send from Mailbox only.

Job Flow Sheets

8 Job Flow Sheets

[Change Settings] Screen

1 Select a group to be changed from

[Group of Items].

2 Select [Change Settings].

3 Select the item to be changed.

Note • A triangle icon appears at the

left of each mandatory item.

4 Select any item.

Job Flow Sheets

Items

The items set for the job flow sheet.

Current Settings

The values set for the job flow sheet.

Delete E-mail Recipient

Deletes recipients of the e-mail.

Add E-mail Recipient

Adds recipients of the e-mail.

Change Settings

Allows you to add or change recipients, and confirm the settings.

9 Web Applications

This chapter describes the operations when the Remote Access Kit (optional) is installed.

Web Applications ........................................................................................78

Setting an Access Destination .................................................................... 78

Accessing Web Applications....................................................................... 81

9 Web Applications

Web Applications

You can access web applications to store scanned document in folders or print stored files.

Setting an Access Destination

This section describes the settings to access web applications.

1 Press <Log In/Out> button.

Web Applications

2 Enter the Administrator ID with the

numeric keypad or a keyboard displayed by selecting [Keyboard], and select [Confirm].

Note • The default Administrator ID is

“11111”. When using the Authentication feature, a pascode is required. The default passcode is “x-admin”.

3 Select [System Settings].

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<Log In/Out> button

4 Select [System Settings].

5 Select [Web Applications].

6 Select [Server Setup].

Setting an Access Destination

7 Select an access destination you

want to register, and select [Change Settings].

8 Select the item to be set, and

select [Change Settings].

Server Name

Enter the access destination name with up to 32 characters.

URL

Enter the URL of the access destination with up to 256 characters.

The URL must include the type of the protocol used.

(Example)

- http://myhost.example.com

- http://192.168.1.1

- https://myhost.example.com

- https://192.168.1.1

Web Applications

Description

Enter the description of the access destination with up to 128 characters.

User ID

9 Web Applications

Enter the User ID to access the remote service, with up to 128 characters as necessary.

Important • Depending on the settings on the remote service, the entry for [User ID] may be invalid.

Check the settings on the remote service.

Note • Along with [User ID], set also [Password]. [User ID] will be invalid unless [Password] is set.

Password

Enter the password for the User ID, with up to 128 characters as necessary.

Machine/Authentication Notification

Set whether to notify the remote server of machine information and user authentication information every time the machine is connected to the remote service.

Note • The remote service determines whether to use the information. No need to configure

settings on the control panel.

Reset Account

Deletes all settings registered.

Configuring/Canceling the Auto Jump Destination

Web Applications

To configure or cancel the auto jump destination (default access server), follow the procedure below.

1 Select the access destination you

want to set as the auto jump destination.

2 Select [Enter].

To cancel the settings, select [Clear].

Accessing Web Applications

To access web applications, follow the procedure below.

1 Press the <All Services> button..

2 Select [Web Applications].

Note • If Auto Jump Destination has

been set, the machine access the remote service.

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Accessing Web Applications

<All Services> button

3 Select an access destination.

4 Select [open] on the pop-up menu

displayed.

Open...

Accesses the specified remote service.

Details...

Web Applications

Displays the information of the specified remote service.

Cancel

Hides the pop-up menu.

9 Web Applications

Web Applications

10 System Settings

The machine has factory default (initial) settings, but you can customize the system settings. To change the settings, enter the System Administration mode, and use the [System Settings] screen.

This chapter describes differences from the features whose settings can be changed written in the User Guide, and the procedures to change the settings for system administrators.

System Settings Procedure ........................................................................84

System Settings Menu List .........................................................................87

Differences in Common Settings ..............................................................110

Differences in Copy Mode Settings ..........................................................112

Differences in Network Settings................................................................ 113

Differences in Job Flow Settings ..............................................................120

Differences in Setup Menu .......................................................................121

Differences in Login Setup/Auditron Administration .................................128

10 System Settings

System Settings Procedure

To make or change the system settings, it is necessary to be in the System Administration mode.

This section describes the basic procedures for system settings. The following shows the reference section for each procedure.

Step 1 Entering the System Administration Mode......................................................................84

Step 2 Entering the Administrator ID and Password..................................................................84

Step 3 Selecting the Operation Mode on the System Administrator Menu................................85

Step 4 Selecting an Item on the [System Settings] Screen .........................................................85

Step 5 Setting the Feature ...........................................................................................................86

Step 6 Exiting the System Administration Mode........................................................................86

Step 1 Entering the System Administration Mode

Press <Log In/Out> button.

System Settings

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Step 2 Entering the Administrator ID and Password

Enter the Administrator ID for entering the System Administration mode. If you are using the authentication feature, a password may be required.

It is recommended to change the Administrator ID and password immediately after installing the machine. For information on the settings, refer to “System Administrator Settings” under “Chapter 10 System Settings” in the User Guide.

1 Enter the Administrator ID with the

numeric keypad or a keyboard displayed by selecting [Keyboard], and select [Confirm].

Note • The default Administrator ID is

“11111”. When using the Authentication feature, a passcode is required. The default passcode is “x-admin”.

• If authentication of the system administrator failed, the following message appears. “Login failed. Enter User Details and select [Confirm].”

• If authentication of the system administrator failed more than preset times, the following message appears. “The number of authentication attempted exceeds the maximum. No operation is available.”

<Log In/Out> button

System Settings Procedure

Step 3 Selecting the Operation Mode on the System Administrator Menu

Select [System Settings].

User Mode

While still in the System Administration mode, you can carry out normal operations such as copying and scanning.

Note • To exit a mode entered from [User Mode], use the following procedure.

(1) Press the <Log In/Out> button. (2) In the login screen, select [Cancel].

System Settings

Allows you to set and register the system settings.

Step 4 Selecting an Item on the [System Settings] Screen

In the [System Settings] screen, select an item to be set.

For the items that can be set in the [System Settings] screen, refer to "System Settings Menu List" (P.87).

1 Select the item to be set.

System Settings

You can change the default value for each feature.

Common Settings

System Settings

Allows you to configure the settings relating to the machine itself.

Copy Mode Settings

Allows you to configure the copy feature defaults, copy operation control, button indications, and so on.

Network Settings

Allows you to configure the ports, protocols, and so on.

Print Mode Settings

Allows you to configure the memory settings, print operation control, and so on.

10 System Settings

Scan Mode Settings

Allows you to configure the scanner feature defaults, button indications, and so on.

Fax Mode Settings

Allows you to configure the fax feature defaults, fax operation control, button indications, and so on.

E-mail/Internet Fax Settings

Allows you to configure the e-mail and iFax feature defaults, address search settings, and so on.

Mailbox Settings

Allows you to configure the settings relating to mailboxes.

Job Flow Settings

Allows you to configure the settings relating to a pool server in which job flow sheets are stored.

Stored Document Settings

Allows you to configure the settings relating to stored documents.

System Settings

Web Applications

Allows you to configure an access destination server.

Setup Menu

You can create a mailbox, and register and change Address Book (address numbers).

System Administrator Settings

You can set the Administrator ID and password to enter the System Administration mode.

You can set restrictions on users using features of the machine, or administer jobs by user.

Step 5 Setting the Feature

Set any feature.

2 After setting the feature, select [Save].

Step 6 Exiting the System Administration Mode

When the settings are complete, select [Close] until the [System Settings] screen

appears.

2 Select [Exit].

System Settings Menu List

The following table shows a list of the items that can be set. Note that the items appearing depend on the configuration of the machine.

Common Settings

Item Subitem Changes Refer to

Date -

Time -

Machine Clock/ Timers

NTP Time Synchronization

Connection Interval

Auto Clear -

Auto Job Release -

Auto Print -

Printer Lockout Duration

Auto Power Saver/ Energy Saver

Time Zone -

Daylight Saver -

Control Panel Select Tone

Control Panel Alert Tone

Base Tone -

Machine Ready Tone

Copy Job Complete Tone

The location is changed from [Connection Interval] under [NTP Time Synchronization].

User Guide

System Settings

Audio Tones

Non-Copy Job Complete Tone

Fault Tone -

Auto Clear Alert Tone

Alert Tone -

Out of Paper Warning Tone

Low Toner Alert Tone

Stored Programming Tone

Line Monitor Volume -

Ringing Volume -

User Guide

10 System Settings

Item Subitem Changes Refer to

The number of buttons displayed is up to 12

Screen Default -

for feature buttons and up to 7 for auxiliary feature buttons.

Screen/Button Settings

Screen After Auto Clear

Auto Display of Login Screen

Custom Buttons 1 to 3

All Services

All Services Additional Features

Job Type on Job Status Screen

Default Language -

Screen Contrast

Custom Paper Name -

Paper Tray Attributes

The name is changed from [Services] in [All Services].

The name is changed from [Additional Features] in [All Services].

The item is added. Allows to adjust the screen contrast within the range from -16 to +16.

The name is changed from [Paper Size/ Type].

The paper color can be set if you select [Enabled] for [Paper Color] under [Customize Paper Supply Screen].

User Guide

System Settings

Paper Tray Settings

Image Quality Adjustment

Customize Paper Supply Screen

Paper Tray Attributes on Setup Menu

Paper Tray Attributes During Loading

Paper Tray Priority -

Paper Type Priority -

Tray 5 (Bypass) Paper Size Defaults

Auto Tray Switching -

Image Quality -

Calibration -

The button name displayed on the [Setup Manu] screen is [Paper Tray Attributes].

Twenty paper sizes are preset.

"Paper Tray

Settings" (P.110)

User Guide

System Settings Menu List

Item Subitem Changes Refer to

Print Report Button -

Job History Report -

Activity Report -

Reports

Maintenance

Transmission Report

- Undelivered

Transmission Report

- Cancelled

Mailbox Report -

Broadcast/Multi-Poll Report

Relay Broadcast Report

Scan File Transfer Report

2 Sided Report -

Recipient on Activity Report

Job Flow Error Report

Initialize Hard Disk -

Software Options -

Date Format -

User Guide

User GuideDelete All Data -

Watermark

Text Effect Default -

Text Default -

Text Size -

Background Pattern -

Color -

Density -

Text/Background Contrast

Force Watermark Copy Job

Force Watermark - Client Print

Force Watermark - Mailbox Print

Custom Text 1 to 3 -

System Settings

User Guide

10 System Settings

Item Subitem Changes Refer to

Secure Watermark

Print Universal Unique ID

Secure Watermark Control

Digital Codes Settings

Force Secure Watermark

Secure Watermark Defaults

Text Effects -

Print Universal Unique 1D

Print Position -

Print Position Adjustment

Print Position (Side 2)

Auto Job Promotion -

Offset Stacking (Center Output Tray)

Offset Stacking (Finisher Tray)

User Guide

"Print Universal

Unique ID"

(P.110)

System Settings

Other Settings

Default Print Paper Size

Odd Page 2 Sided -

Paper Size Settings -

Millimeters/Inches -

Keyboard Input Restriction

Operation of Up/ Down Buttons

Display Consumables Screen

Overwrite Hard Disk -

Data Encryption -

Service Rep. Restricted Operation

Software Download -

Recipient Selection Method

User Guide

System Settings Menu List

Copy Mode Settings

Item Subitem Changes Refer to

General Settings Tab - Features Allocation

Preset Buttons

Copy Defaults

Features The name is changed from [Copy Tab].

Paper Supply Button 2 - 5

Reduce/Enlarge Button 3 - 5

Paper Supply -

Reduce/Enlarge

Output Color -

Single Color -

Dual Color - Source Color

Dual - Target Area Color

Dual - Non-target Area Color

Allows you to assign frequently used trays to the 2nd to 5th Paper Tray buttons.

Allows you to assign frequently used magnifications to the 3rd to 5th Reduce/ Enlarge buttons.

Fourteen buttons are available for Reduce/ Enlarge.

"General Settings

Tab - Features

Allocation" (P.112)

User Guide

System Settings

10 System Settings

Item Subitem Changes Refer to

Original Type -

Copy Defaults

Original Type - Auto (Non-Black)

Original Type - Auto (Black)

Lighten/Darken -

Contrast -

Sharpness -

Saturation -

Background Suppression

Color Balance Yellow

Color Balance Magenta

Color Balance Cyan

Color Balance Black

Color Shift -

2 Sided Copying -

User Guide

System Settings

Mixed Sized Originals

Edge Erase

- Top Edge

- Bottom Edge

- Left Edge

- Right Edge

- Center Erase /Binding Erase

- Side 2

Image Shift - Side 1 -

Image Shift - Side 2 -

Image Rotation -

Image Rotation Rotation Direction

Original Orientation -

Copy Output Separators Tray

Uncollated Output -

Sample Set -

Stamp Text -

Allows to set edge erase values for top, bottom, left, and right, individually.

System Settings Menu List

Item Subitem Changes Refer to

Allows to specify [Side 1] and [Side 2]. [Side 1] Nine positions are available. [Side 2]

Same as Side 1

Opposite to Side 1

Allows to specify [Side 1] and [Side 2]. [Side 1] Six positions are available. [Side 2]

Same as Side 1

Opposite to Side 1

Allows to specify [Side 1] and [Side 2]. [Side 1] Six positions are available. [Side 2]

Same as Side 1

Opposite to Side 1

Copy Defaults

Stamp Position (Side 1) (Side 2)

Stamp Size -

Stamp Color -

Date Position (Side 1) (Side 2)

Date Size -

Page Number Style [-N/M-] and [Page N/M] are added.

Page Number Position (Side 1) (Side 2)

User Guide

Page Number Size -

Booklet Creation Covers Tray

Covers

- Front Cover Tray

- Back Cover Tray

Insert Separators - Separators Tray

Allows to set [Front Cover Tray] and [Back Cover Tray], individually.

Set the default value for [Separators Tray] in the [Build Job - Separators] screen.

System Settings

10 System Settings

Item Subitem Changes Refer to

Copy Control

Memory Full Procedure

Maximum Stored Pages

Auto Paper Off -

Mixed Sized Originals - 2 Sided Copy

Fine-tune 100% -

Background Suppress (Photo & Text)

Background Suppression Level (Text)

Photo & Text/ Printed Original

Original Type Lightweight Originals

User Guide

System Settings

System Settings Menu List

Item Subitem Changes Refer to

Stamp Density -

Stamp Position

- Top Left Stamp Position

- Top Center Stamp Position

- Top Right Stamp Position

- Left Center The name is changed from [Stamp Position on Side 2]. Advanced settings are available.

The name is changed from [Data Position on Side 2]. Advanced settings are available.

Copy Control

Stamp Position

- Center

Stamp Position

- Right Center

Stamp Position

- Bottom Left

Stamp Position

- Bottom Center

Stamp Position

- Bottom Right

Date Position

- Top Left

Date Position

- Top Center

Date Position

- Top Right

Date Position

- Bottom Left

Date Position

- Bottom Center

Date Position

- Bottom Right

User Guide

Original Size Defaults

Page Number Position

- Top Left

Page Number Position

- Top Center

Page Number Position

- Top Right

Page Number Position

- Bottom Left

Page Number Position

- Bottom Center

Page Number Position

- Bottom Right

Quantity Display

Number of Buttons Seventeen paper are preset. User Guide

The name is changed from [Page Number Position (Side 2)]. Advanced settings are available.

The items are added.

Quantity and Memory

Quantity and Original Count

Quantity (Big Font)

System Settings

10 System Settings

Item Subitem Changes Refer to

Reduce/Enlarge Presets

Custom Colors - - User Guide

Annotation Create Stamps

Number of Buttons Twelve paper are preset. User Guide

-User Guide

Network Settings

Item Subitem Changes Refer to

--Network

Port Settings

Protocol Settings

Ethernet Settings -

TCP/IP - Get IP Address

TCP/IP - IP Address -

TCP/IP - Subnet Mask

TCP/IP - Gateway Address

TCP/IP - IP Filter -

Administrator

Guide

Network

Administrator

Guide

System Settings

Machine’s E-mail Address/Host Name

E-mail Address -

Host Name -

Domain Name -

Network

Administrator

Guide

System Settings Menu List

Item Subitem Changes Refer to

Use Proxy Server -

Proxy Server Setup -

Proxy Server Settings

Address to Bypass Proxy Server

HTTP Proxy Server Name

HTTP Proxy Server Port Number

HTTP Proxy Server Authentication

HTTP Proxy Server Login Name

HTTP Proxy Server Password

HTTPS Proxy Server Name

HTTPS Proxy Server Port Number

HTTPS Proxy Server Authentication

HTTPS Proxy Server Login Name

"Proxy Server

Settings" (P.113)

Outgoing/ Incoming E-mail Settings

Remote Authentication Server/Directory Service

PKI Settings (Public Key Infrastructure)

HTTPS Proxy Server Password

POP3 Server Settings

SMTP Server Settings

Domain Filter -

Authentication System

Kerberos Server Settings

LDAP Server/ Directory Service Settings

SMB Server Settings

[Device Certificate - Server], [Device Certificate - Client], and [Remote Server

SSL/TLS Settings

Certificate Validation] are added. Use the numeric keypad or keyboard displayed on the screen to enter values.

Network

Administrator

Guide

System Settings

"Remote

Authentication Server/Directory Service" (P.114)

"PKI Settings

(Public Key

Infrastructure)"

(P.118)S/MIME Settings -

PDF/DocuWorks Security Settings

10 System Settings

Item Subitem Changes Refer to

-Network

Other Settings

E-mail Receive Protocol

Print Mode Settings

Item Subitem Changes Refer to

PostScript Memory -

Allocate Memory

HP-GL/2 Auto Layout Memory

Receiving Buffer

- Parallel

Receiving Buffer

- USB

Receiving Buffer

- LPD Spool

Receiving Buffer

- NetWare

Receiving Buffer

- SMB Spool

Receiving Buffer

- IPP Spool

Administrator

Guide

User Guide

System Settings

Delete Form

Other Settings

Receiving Buffer

- EtherTalk

Receiving Buffer

- Port 9100

ESC/P -

Form Name -

Print Area -

Substitute Tray -

Paper Type Mismatch

Unregistered Forms -

Print User ID -

Banner Sheet -

Banner Sheet Tray -

PostScript Default Color

PostScript Paper Supply

User GuideForm Number -

User Guide

PostScript Font Absence

PostScript Font Substitution

Xerox ApeosPort-II C2200, ApeosPort-II C3300, ApeosPort-II C4300 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

1 Before Using the Machine

Preface

Using This Guide

Related Information Sources

Organization of This Guide

Conventions

Features Overview

2 Control Panel

Standard Control Panel

Customizing the Control Panel

Differences in the Screen Operations

3Copy

Copy Feature List

Differences in the Copy Feature

[Layout Adjustment] Tab

[Output Format] Tab

4Fax

Fax Feature List

Differences in the Fax Feature

[Transmission Options] Tab

5 Scan

Scan Feature List

Differences in the Scan Feature

[General Settings] Tab (Network Scanning)

[General Settings] Tab (E-mail)

[Output Format] Tab

6 Send from Mailbox

Selecting a Mailbox

Checking/Operating Documents in a Mailbox

Checking Document Details

Printing Documents in a Mailbox

Configuring/Starting Job Flow

Job Flow Restrictions

7 Stored Programming

Stored Programming Overview

Registering/Deleting/Renaming Stored Programs

Registering a Stored Program

Registering Stored Program for Build Job

Calling a Stored Program

Calling a Stored Program for Build Job

8 Job Flow Sheets

Job Flow Procedure

Step 1 Opening the [Job Flow Sheets] Screen

Step 2 Selecting a Job Flow Sheet

Step 3 Confirming/Changing the Job Flow Sheet

Step 4 Starting the Job Flow Sheet

Selecting/Changing a Job Flow Sheet

9 Web Applications

Web Applications

Setting an Access Destination

Configuring/Canceling the Auto Jump Destination

Accessing Web Applications

10 System Settings

System Settings Procedure

Step 1 Entering the System Administration Mode

Step 2 Entering the Administrator ID and Password

Step 3 Selecting the Operation Mode on the System Administrator Menu

Step 4 Selecting an Item on the [System Settings] Screen

Step 5 Setting the Feature

Step 6 Exiting the System Administration Mode

System Settings Menu List