Xerox ApeosPort-II 3000, ApeosPort-II 4000, ApeosPort-II 5010, DocuCentre-II 4000, DocuCentre-II 5010 User Guide

ApeosPort-II 5010/4000/3000

DocuCentre-II 5010/4000

User Guide

Microsoft, Windows, Windows NT, Windows Server, and Windows Vista are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.

NetWare is a registered trademark of Novell, Inc. in the United States and other countries.

Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.

EtherTalk, Macintosh, and Mac OS are registered trademarks of Apple Computer, Inc.

PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.

All product/brand names are trademarks or registered trademarks of the respective holders.

Permission has been obtained from Microsoft Corporation for use of software screen shots.

For information on license, refer to About License.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important

2. Parts of this manual are subject to change without prior notice.

3. We welcome any comments on ambiguities, errors, omissions, or missing pages.

4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

XEROX, THE DOCUMENT COMPANY, Ethernet, CentreWare, and the stylized X are registered trademarks of Xerox Corporation. DocuWorks is a trademark of Xerox Corporation or Fuji Xerox Co., Ltd. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation or Fuji Xerox Co., Ltd.

Table of Contents ........................................................................................................ 1

1 Before Using the Machine ...................................................................................... 13

Preface ...................................................................................................................... 14

Using This Guide ....................................................................................................... 15

Related Information Sources ................................................................................ 15

Organization of This Guide........................................................................................ 16

Conventions .......................................................................................................... 17

Safety Notes .............................................................................................................. 19

Electrical Safety .................................................................................................... 20

Machine Installation .............................................................................................. 21

Operational Safety ................................................................................................ 23

Consumable.......................................................................................................... 25

Regulation ................................................................................................................. 27

Radio Frequency Emissions (Class B) ................................................................. 27

Product Safety Certification (CB) .......................................................................... 27

Table of Contents

Environment .............................................................................................................. 28

About License............................................................................................................ 29

RSA BSAFE.......................................................................................................... 29

Heimdal................................................................................................................. 29

LZMA .................................................................................................................... 29

JPEG Code ........................................................................................................... 30

Libcurl ................................................................................................................... 30

FreeBSD ............................................................................................................... 30

OpenLDAP............................................................................................................ 31

DES....................................................................................................................... 33

AES....................................................................................................................... 33

Legal Notice............................................................................................................... 34

2 Product Overview .................................................................................................... 35

Machine Components................................................................................................ 36

Power On / Off........................................................................................................... 40

Powering On ......................................................................................................... 40

Powering Off ......................................................................................................... 41

Circuit Breaker........................................................................................................... 42

Power Saver Mode .................................................................................................... 43

Changing the Power Saver Mode Change Interval............................................... 43

Exiting the Power Saver Mode.............................................................................. 45

Control Panel............................................................................................................. 46

Customizing the Control Panel ............................................................................. 48

3 Copy ..........................................................................................................................53

Copying Procedure.....................................................................................................54

Step 1 Loading Documents ...................................................................................54

Step 2 Selecting Features .....................................................................................56

Step 3 Entering a Quantity.....................................................................................57

Step 4 Starting the Copy Job .................................................................................57

Step 5 Confirming the Copy Job in Job Status ......................................................58

Operations during Copying.........................................................................................59

Stopping the Copy Job ..........................................................................................59

Changing the Number of Copies ...........................................................................60

Interrupting the Copy Job ......................................................................................60

Copy ...........................................................................................................................62

Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................62

Paper Supply (Selecting the Paper for Copying) ...................................................64

2 Sided Copying (Making 2 Sided Copies) ............................................................66

Image Shift (Adjusting the Image Position)............................................................67

Edge Erase (Erasing Edges and Margin Shadows in the Document) ...................67

Lighten/Darken (Adjusting the Copy Density) ........................................................67

Image Quality .............................................................................................................68

Original Type (Selecting the Document Type).......................................................68

Image Options (Adjusting Copy Density / Sharpness of images) ..........................69

Background Suppression (Erasing the Background Color of Documents) ............69

Layout Adjustment......................................................................................................70

Book Copying (Copying Facing Pages onto Separate Sheets) .............................70

2 Sided Book Copy (Making 2 Sided Copies of Facing Pages).............................71

Original Size (Specifying the Scan Size for the Document)...................................72

Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ......73

Edge Erase (Erasing Edges and Margin Shadows of the Document) ...................74

Image Shift (Adjusting the Image Position)............................................................74

Image Rotation (Changing the Orientation of Images) ..........................................76

Invert Image (Making Reversed Copies of Images) ..............................................77

Original Orientation (Specifying the Orientation of Loaded Documents) ...............78

Output Format ............................................................................................................79

Copy Output (Specifying Finishing Options) ..........................................................79

Booklet Creation (Creating a Booklet) ...................................................................81

Covers (Attaching Covers to Copies) ....................................................................84

Transparency Separators (Inserting Blank Sheets between Transparencies) ......85

Multiple-Up (Copying Multiple Pages onto One Sheet) .........................................85

Poster (Making Enlarged Copies Spread over Multiple Sheets)............................86

Repeat Image (Making Multiple Copies on One Sheet) ........................................87

Annotation (Adding a Stamp/a Date/Page Numbers to Copies)............................88

Watermark (Printing Control Numbers on the Background of Copies) ..................92

Secure Watermark (Managing Document Security) ..............................................95

Folding (Outputting Bi-Folded Paper) ....................................................................96

Preset Repeat Image (Making Multiple Copies on a Single Sheet) .......................97

Table of Contents

ID Card Copying (Copying Both Sides of an ID Card) .......................................... 97

Job Assembly ............................................................................................................ 98

Build Job (Processing Documents Scanned with Different Settings as One Job) 98

Sample Set (Checking the Finished Output of the Copy) ................................... 100

Combine Original Sets (Adding Originals) .......................................................... 101

Form Overlay (Making Copies to Overlay Documents) ...................................... 102

Delete Outside/Delete Inside

(Deleting Outside or Inside of the Selected Area)............................................... 103

4 Fax .......................................................................................................................... 105

Fax Procedure ......................................................................................................... 106

Step 1 Loading Documents................................................................................. 106

Step 2 Selecting Features................................................................................... 108

Step 3 Specifying Destinations ........................................................................... 109

Step 4 Starting the Fax Job ................................................................................ 110

Step 5 Confirming the Fax Job in Job Status...................................................... 111

Operations during Faxing ........................................................................................ 112

Stopping the Fax Job .......................................................................................... 112

Changing the Scan Settings ............................................................................... 113

About Internet Fax ................................................................................................... 114

Internet Fax Overview ......................................................................................... 114

Sending iFax (iFax Transmission) ...................................................................... 116

Useful Features................................................................................................... 118

About Server Fax..................................................................................................... 121

Sending Server Fax ............................................................................................ 121

Fax/Internet Fax ...................................................................................................... 123

iFax/Fax (Selecting iFax/Fax) ............................................................................. 123

Next Recipient (Sending Faxes to Multiple Recipients) ...................................... 123

Specifying a Destination Using the Address Book .............................................. 124

Speed Dialing (Specifying a Destination Using an Address Number) ................ 125

Specifying a Destination using a One Touch Button........................................... 126

Specifying a Destination using the Keyboard Screen ......................................... 126

Entering Specific Symbols .................................................................................. 127

Removing/Confirming a Recipient ...................................................................... 127

General Settings ...................................................................................................... 129

Lighten/Darken (Adjusting Fax Density) ............................................................. 129

2 Sided Originals (Transmitting 2-sided Originals) ............................................. 129

Original Type (Selecting the Document Type) .................................................... 131

Resolution (Specifying the Scanning Resolution) ............................................... 131

Layout Adjustment ................................................................................................... 133

2 Sided Originals (Transmitting 2-sided Originals) ............................................. 133

Original Size (Specifying the Scan Size for the Original).................................... 133

Mixed Sized Originals (Scanning Different Size Documents Simultaneously).... 134

Book Scanning (Scanning Facing Pages onto Separate Sheets)....................... 135

Reduce/Enlarge (Specifying a Scan Ratio)......................................................... 136

Stamp (Adding a Stamp when Scanning a Document) .......................................136

Transmission Options...............................................................................................138

Report / Read Receipts (Confirming Transmission Results) ...............................138

Communication Mode (Selecting a Communication Mode).................................140

Priority Send / Delayed Start (Specifying Send Priority/Send Time) ...................141

Send Header (Adding Sender Name and Phone Number to Faxes)...................142

Cover Note (Transmitting Documents With a Cover Page) .................................143

iFax Subject (Specifying the iFax Subject) ..........................................................145

iFax Comment (Mail Contents) (Editing the iFax Mail Contents) .........................146

Recipient Print Sets (Printing Multiple Sets at the Destination Machine) ............147

Multiple-Up (Combining Multiple Pages into One Sheet) ....................................147

Remote Mailbox (Using Remote Mailbox) ...........................................................147

F Code (Using F Code Transmission) .................................................................150

iFax Profile (Specifying iFax Profiles) ..................................................................152

Advanced Features ..................................................................................................154

Polling (Retrieving Documents from Remote Machines) .....................................154

Store for Polling (Allowing Remote Machines to Retrieve Documents from Your

Machine) ..............................................................................................................155

On-hook (Confirming Remote Machine Response Prior to Transmission) ..........157

Broadcast .................................................................................................................158

Broadcast Send (Transmitting to Multiple Recipients).........................................158

Relay Broadcast (Transmitting Documents Through a Relay Station) ................158

Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations) ..162

Receiving Faxes .......................................................................................................167

Switching between Auto Receive and Manual Receive.......................................167

Using Auto Receive .............................................................................................167

Using Manual Receive.........................................................................................168

Using Mailbox Receive ........................................................................................168

Facsimile Information Services ................................................................................169

Using the Receiver ..............................................................................................169

When Not Using a Receiver ................................................................................170

5 Scan.........................................................................................................................171

Scanning Procedure .................................................................................................172

Step 1 Loading Documents .................................................................................172

Step 2 Selecting Features ...................................................................................174

Step 3 Starting the Scan Job ...............................................................................176

Step 4 Confirming the Scan Job in Job Status ....................................................177

Step 5 Saving the Scanned Data.........................................................................177

Operations during Scanning .....................................................................................178

Stopping the Scan Job.........................................................................................178

Changing Scan Settings ......................................................................................179

E-mail .......................................................................................................................180

Address Book ......................................................................................................180

Keyboard .............................................................................................................182

Table of Contents

Add Me................................................................................................................ 183

Recipient(s)......................................................................................................... 183

[Change Recipient Settings] Screen ................................................................... 184

From.................................................................................................................... 184

Subject ................................................................................................................ 185

Message ............................................................................................................. 185

Scan to Mailbox ....................................................................................................... 186

Scan to PC .............................................................................................................. 187

Transfer Protocol ................................................................................................ 187

Address Book...................................................................................................... 188

Browse... ............................................................................................................. 188

Specifying a Destination ..................................................................................... 188

General Settings ...................................................................................................... 190

Lighten/Darken (Adjusting the Scan Density) ..................................................... 190

2 Sided Originals (Scanning Both Sides of a Document) ................................... 190

Original Type (Selecting the Document Type) .................................................... 192

File Format (Selecting a File Format for Output Data) ........................................ 192

Image Quality .......................................................................................................... 196

Image Options (Adjusting Scan Density and Image Sharpness) ........................ 196

Background Suppression (Erasing the Background Color of Documents) ......... 196

Layout Adjustment ................................................................................................... 197

Scan Resolution (Specifying a Scanning Resolution) ......................................... 197

2 Sided Originals (Scanning Both Sides of a Document) ................................... 197

Book Scanning (Scanning Facing Pages on Separate Sheets).......................... 198

Original Size (Specifying a Scan Size) ............................................................... 199

Mixed Sized Originals (Scanning Different Size Documents Simultaneously).... 199

Edge Erase (Erasing Edges and Margin Shadows in the Document) ................ 200

Reduce/Enlarge (Specifying a Scanning Ratio).................................................. 201

Output Format ......................................................................................................... 202

Read Receipts .................................................................................................... 202

Split Send (Sending in Sections) ........................................................................ 203

File Name (Specifying a Name for the File to be Sent)....................................... 203

Reply To (Specifying a Reply Address) .............................................................. 203

File Name Conflict (Setting the Action to be Taken for File Name Conflict) ....... 204

Document Name (Specifying a Name for the File to be Saved) ......................... 204

6 Send from Mailbox ................................................................................................ 205

Mailbox Operating Procedure.................................................................................. 206

Step 1 Opening the [Send from Mailbox] Screen................................................ 206

Step 2 Selecting a Mailbox ................................................................................. 206

Step 3 Checking/Selecting Mailbox Documents ................................................. 206

Step 4 Operating Mailbox Documents ................................................................ 207

Selecting a Mailbox ................................................................................................. 208

Checking/Selecting Mailbox Documents ................................................................. 209

Printing/Deleting Documents in the Mailbox.............................................................210

[Mailbox - Print Settings] Screen .........................................................................210

Configuring/Starting Job Flow ..................................................................................213

Job Flow Restrictions...........................................................................................216

7 Stored Programming..............................................................................................217

Stored Programming Overview ................................................................................218

Registering/Deleting/Renaming Stored Programs ...................................................219

Registering Stored Programs ..............................................................................220

Deleting Stored Programs ...................................................................................220

Entering/Changing a Stored Program Name .......................................................221

Assigning/Changing Icons for Stored Programs..................................................221

Calling a Stored Program .........................................................................................222

8 Computer Operations ............................................................................................223

Features Overview ...................................................................................................224

Print Driver...........................................................................................................224

Network Scanner Utility2 .....................................................................................226

CentreWare Internet Services .............................................................................226

Printing .....................................................................................................................230

E-mail Printing ..........................................................................................................231

Setup ...................................................................................................................231

Sending E-Mail ....................................................................................................231

Importing Scanned Data...........................................................................................233

Importing to a TWAIN Compatible Application ....................................................233

Importing Using Mailbox Viewer2 ........................................................................235

Importing Using CentreWare Internet Services ...................................................237

Importing with the WebDAV Protocol ..................................................................238

Sending Fax .............................................................................................................239

Registering Destinations ......................................................................................239

9 Paper and Other Media ..........................................................................................241

Paper Types .............................................................................................................242

Supported Paper Type.........................................................................................242

Loading Paper ..........................................................................................................245

Loading Paper in the Trays 1 to 4........................................................................245

Loading Paper in the Tray 5 (Bypass) .................................................................246

Changing the Paper Sizes for the Trays ..................................................................248

Changing the Paper Settings ...................................................................................250

10 System Settings .....................................................................................................253

System Settings Procedure......................................................................................254

Step 1 Entering the System Administration Mode ...............................................254

Step 2 Entering the System Administrator User ID and Passcode......................254

Step 3 Selecting an Operation Mode on the System Administrator Menu...........255

Table of Contents

Step 4 Selecting a Menu Button on the [System Settings] Screen ..................... 255

Step 5 Setting a Feature ..................................................................................... 256

Step 6 Exiting the System Administration Mode ................................................. 256

System Settings Menu List ...................................................................................... 257

Entering Text ........................................................................................................... 266

Common Settings .................................................................................................... 267

Machine Clock/Timers ........................................................................................ 267

Audio Tones........................................................................................................ 269

Screen/Button Settings ....................................................................................... 271

Paper Tray Settings ............................................................................................ 272

Watermark .......................................................................................................... 274

Secure Watermark .............................................................................................. 275

Image Quality...................................................................................................... 276

Reports ............................................................................................................... 277

Maintenance ....................................................................................................... 279

Other Settings ..................................................................................................... 279

Copy Mode Settings ................................................................................................ 287

Copy Tab ............................................................................................................ 287

Copy Defaults ..................................................................................................... 288

Copy Control ....................................................................................................... 291

Original Size Defaults ......................................................................................... 293

Reduce/Enlarge Presets ..................................................................................... 293

Annotation - Create Stamps................................................................................ 293

Network Settings ..................................................................................................... 294

Port Settings ....................................................................................................... 294

Protocol Settings ................................................................................................. 294

Machine’s E-mail Address/Host Name ............................................................... 295

Outgoing / Incoming E-mail Settings................................................................... 295

PKI (Public Key) Settings .................................................................................... 295

Other Settings ..................................................................................................... 296

Print Mode Settings ................................................................................................. 297

Allocate Memory ................................................................................................. 297

Delete Form ........................................................................................................ 299

Other Settings ..................................................................................................... 300

Scan Mode Settings ................................................................................................ 302

General Settings Tab .......................................................................................... 302

Scan Defaults...................................................................................................... 302

Scan to PC Defaults............................................................................................ 304

Original Size Defaults ......................................................................................... 304

Output Size Defaults ........................................................................................... 304

Reduce/Enlarge Presets ..................................................................................... 304

Other Settings ..................................................................................................... 305

Fax Mode Settings................................................................................................... 306

Screen Defaults .................................................................................................. 306

Fax Defaults.........................................................................................................307

Fax Control ..........................................................................................................308

File Destination/Output Destination .....................................................................312

Reduce/Enlarge Presets ......................................................................................312

Original Size Defaults ..........................................................................................312

Local Terminal Information ..................................................................................313

iFax Control .........................................................................................................314

E-mail/Internet Fax Settings .....................................................................................316

E-mail Control ......................................................................................................316

Mailbox/Stored Document Settings ..........................................................................319

Mailbox Settings ..................................................................................................319

Stored Document Settings...................................................................................320

Setup Menu ..............................................................................................................322

Mailbox ................................................................................................................322

Job Flow Sheets ..................................................................................................324

Job Flow Sheet Keywords ...................................................................................328

Address Book ......................................................................................................328

Group Send .........................................................................................................335

Comments ...........................................................................................................335

Paper Size/Type ..................................................................................................336

System Administrator Settings .................................................................................337

System Administrator Login ID ............................................................................337

System Administrator’s Passcode .......................................................................337

Maximum Login Attempts ....................................................................................338

Create/Check User Accounts ..............................................................................339

Account Details....................................................................................................341

Reset User Accounts ...........................................................................................341

System Administrator's Meter (Copy Jobs)..........................................................342

User Details Setup...............................................................................................342

Charge / Private Print Settings ............................................................................343

Fax Billing Data....................................................................................................345

Passcode Entry from Control Panel.....................................................................345

11 Job Status ...............................................................................................................349

Job Status Overview ................................................................................................350

Checking Current/Pending Jobs...............................................................................351

Checking Completed Jobs .......................................................................................352

Printing and Deleting Stored Documents .................................................................353

Private Charge Print ............................................................................................353

Charge Print.........................................................................................................355

Secure Print .........................................................................................................356

Sample Print ........................................................................................................358

Table of Contents

Delayed Print ...................................................................................................... 359

Public Mailbox ..................................................................................................... 360

Undelivered Faxes .............................................................................................. 361

Printing Pending Jobs.............................................................................................. 363

Handling Error Terminations.................................................................................... 364

12 Machine Status ...................................................................................................... 365

Overview of Machine Status.................................................................................... 366

Machine Status........................................................................................................ 367

Machine Information ........................................................................................... 367

Paper Tray .......................................................................................................... 368

Overwrite Hard Disk ............................................................................................ 369

Print Mode........................................................................................................... 369

Fax Receiving Mode ........................................................................................... 371

Billing Meter/Print Report......................................................................................... 372

Billing Meter ........................................................................................................ 372

User Account Billing Meter.................................................................................. 373

Print Report/List .................................................................................................. 374

Automatically Printed Reports/Lists .................................................................... 381

Supplies................................................................................................................... 383

Faults....................................................................................................................... 384

13 Authentication and Auditron Administration...................................................... 385

Overview of Authentication...................................................................................... 386

Users Controlled by Authentication..................................................................... 386

Types of Authentication ...................................................................................... 386

Features Controlled by Authentication ................................................................ 387

Authentication for Job Flow Sheets and Mailboxes................................................. 390

Job Flow Sheet Types ........................................................................................ 390

Types of Mailboxes ............................................................................................. 393

Linking Job Flow Sheets to Mailboxes ................................................................ 395

Overview of Auditron Administration ....................................................................... 397

Authentication and Auditron Administration ........................................................ 397

Manageable Features and Services ................................................................... 398

14 Maintenance........................................................................................................... 405

Replacing Consumables.......................................................................................... 406

Replacing the Toner Cartridge ............................................................................ 407

Replacing the Drum Cartridge (for customers having a spot maintenance contract)

............................................................................................................................ 409

Replacing the Staple Cartridge (For B-Finisher) ................................................. 411

Replacing the Staple Cartridge (For C-Finisher or C-Finisher with Booklet Maker)

............................................................................................................................ 414

Replacing the Staple Cartridge for Booklet (When a C-Finisher with Booklet Maker

is Installed).......................................................................................................... 415

Emptying the Hole Punch Container (When C-Finisher or C-Finisher with Booklet

Maker is Installed)................................................................................................416

Replacing the Stamp Cartridge............................................................................417

Cleaning the Machine...............................................................................................419

Cleaning the Exterior ...........................................................................................419

Cleaning the Document Cover and Document Glass ..........................................419

Cleaning the Film and Constant Velocity Transport Glass ..................................420

Cleaning the Document Feeder Roller ................................................................421

Printing a Report/List ................................................................................................422

15 Problem Solving .....................................................................................................423

Troubleshooting........................................................................................................424

Machine Trouble.......................................................................................................426

Image Quality Trouble ..............................................................................................431

Trouble during Copying ............................................................................................436

Unable to Copy ....................................................................................................436

The Copy Result is Not What was Expected .......................................................436

Trouble during Printing .............................................................................................440

Unable to Print .....................................................................................................440

The Print Result is Not What was Expected ........................................................441

Trouble during Faxing ..............................................................................................443

Sending Problems ...............................................................................................443

Receiving Problems .............................................................................................444

Trouble during Scanning ..........................................................................................447

Unable to Scan with the Machine ........................................................................447

Unable to Import Scanned Documents to the Computer .....................................447

Unable to Send a Scanned Document over the Network (FTP/SMB) .................448

Unable to Send E-mail .........................................................................................449

The Image is not What was Expected .................................................................449

Error Code................................................................................................................452

Other Errors .........................................................................................................506

Paper Jams ..............................................................................................................507

Paper Jams in Top Left Cover A..........................................................................508

Paper Jam in Bottom Left Cover B ......................................................................511

Paper Jams in Bottom Left Cover C ....................................................................512

Paper Jams in Top Cover E.................................................................................513

Paper Jams in the Duplex Kit ..............................................................................514

Paper Jams in Trays 1 to 4 ..................................................................................515

Paper Jams in the Tandem Tray Module.............................................................515

Paper Jams in Tray 5 (Bypass) ...........................................................................516

Paper Jams in the B-Finisher ..............................................................................517

Paper Jams in the C-Finisher / C-Finisher with Booklet Maker ...........................518

Document Jams .......................................................................................................528

Stapler Faults ...........................................................................................................530

Table of Contents

Staple Jams in the Staple Cartridge (For B-Finisher) ......................................... 531

Staple Jams in the Staple Cartridge (For C-Finisher or C-Finisher with Booklet

Maker)................................................................................................................. 533

Staple Jams in the Booklet Staple Cartridge (For C-Finisher with Booklet Maker)

............................................................................................................................ 534

16 Appendix ................................................................................................................ 537

Specifications .......................................................................................................... 538

Printable Area.......................................................................................................... 547

Standard Printable Area...................................................................................... 547

Extended Printable Area ..................................................................................... 547

ESC/P-K Emulation ................................................................................................. 548

Emulation ............................................................................................................ 548

Fonts ................................................................................................................... 549

Output Feature.................................................................................................... 549

ESC/P-K Emulation Print Features ..................................................................... 550

ESC/P-K Emulation Settings............................................................................... 550

Magnification Table ............................................................................................. 556

Paper Size and Number of Printable Characters ................................................ 560

PDF Direct Print....................................................................................................... 562

PDF Direct Print Settings .................................................................................... 562

PCL Emulation......................................................................................................... 564

HP-GL2 Emulation................................................................................................... 567

Hard Clip Area .................................................................................................... 571

Printable Area ..................................................................................................... 572

Auto Layout......................................................................................................... 574

Optional Components .............................................................................................. 581

Notes and Restrictions ............................................................................................ 583

Notes and Restrictions on the Use of the Machine ............................................. 583

Notes and Restrictions in the Interrupt Mode...................................................... 585

Notes and Restrictions on the Use of the iFax Feature ...................................... 586

Notes and Restrictions when Connecting with Internet Service Provider ........... 588

Using the Telephone ............................................................................................... 591

Placing a Call ...................................................................................................... 591

Simple Operating Procedures ................................................................................. 593

Fax Settings ........................................................................................................ 593

Scan Settings...................................................................................................... 594

Copy Settings...................................................................................................... 595

Common Settings ............................................................................................... 595

17 Glossary ................................................................................................................. 597

Glossary .................................................................................................................. 598

Index.............................................................................................................................. 603

1 Before Using the Machine

This chapter describes how to use this guide, as well as safety notes and legal notice you need to read before using the machine.

Preface .......................................................................................................14

Using This Guide ........................................................................................15

Organization of This Guide ......................................................................... 16

Safety Notes ...............................................................................................19

Regulation...................................................................................................27

Environment................................................................................................28

About License ............................................................................................. 29

Legal Notice................................................................................................ 34

1 Before Using the Machine

Preface

Before Using the Machine

Thank you for selecting the Fuji Xerox ApeosPort-II 5010/4000/3000, DocuCentre-II 5010/4000 (hereafter referred to as “the machine”).

This guide provides all the necessary copy/print/scan/fax operating procedures, maintenance information like how to clear paper jams, daily care, setting various items, and precautions.

This guide assumes that an operator has a basic knowledge of the operating environment of the personal computer in use, networking environments, and how to operate a personal computer. For information on the environment of the personal computer in use, basic knowledge of networking environments, and how to operate a personal computer, refer to the manuals provided with the personal computer, operating system, and network system.

Please read this guide thoroughly to obtain the best performance on this product. After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.

For instructions on configuring your network environment, refer to the Network Administrator Guide. For information about optional accessories for the printer functionality, also refer to the guide provided with each optional accessory.

In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.

The equipment is certified by NEMKO in compliance with [IEC60950-1 (AS/NZS

3260)]. The equipment is manufactured under an ISO 9001 Quality System. The equipment is also certified in compliance with applicable standards by various national bodies. The equipment was tested and is certified by the New Zealand Ministry of Commerce in conformance with CISPR publ. 22 (AS/NZISS CISPR22:2002) which relates to radio frequency interference regulations, and also complies with the Australian Communication Authority requirements.

NOTE: Machines intended for use in South Korea and Taiwan have been certified separately in compliance with their requirements.

Any unauthorized alteration, which includes the addition of new functions or the connection of external devices, may impact this certification.

Contact your local Xerox representative for a list of approved accessories.

Using This Guide

This section describes the organization of this guide.

Related Information Sources

We provide the following guides for optimum usage of the machine.

Accompanying Manuals

The machine comes with the following documentation, which is referred to as accompanying manuals.

The accompanying manuals include the descriptions of how to configure and use the machine.

User Guide (this guide)

Describes all the necessary steps for the copy/print/scan/fax features, clearing paper jams, daily care, setting the various items, and the safety information.

Network Administrator Guide

Aimed toward network administrators, as a guide to setting up the network environment.

ApeosPort Function Guide

Before Using the Machine

Describes the features unique to the ApeosPort series.

Manual (HTML)

A guide for installing print drivers, configuring the printer environment, etc. This manual is included in the CD-ROM of the Driver CD Kit.

Guides for Optional Accessories

Optional accessories are available for this machine. Some of them come with user guides. The user guides, provided as printed or online documentation, are referred to as guides for optional accessories.

The guides for optional accessories describe all the necessary steps for using the optional accessories and installing the software.

1 Before Using the Machine

Organization of This Guide

Before Using the Machine

This guide consists of the following chapters.

1 Before Using the Machine

Describes how to use this guide as well as cautions on using the product safely and legally.

2 Product Overview

Describes machine’s basic information such as the names of components, how to switch on and off, how to use the touch screen, and how to set the power saver feature.

3 Copy

Describes the copy features and operations.

4Fax

Describes the fax features and operations.

5Scan

Describes the scan features and operations.

6 Send from Mailbox

Describes the mailbox features and how to work with mailboxes.

7 Stored Programming

Describes the stored programming feature.

8 Computer Operations

Describes operations performed from a computer, such as printing documents, importing scanned documents, sending fax, as well as using CentreWare Internet Services.

9 Paper and Other Media

Describes the types of paper that can be used on the machine, precautions when handling paper, and how to load paper in trays.

10 System Settings

Describes how to configure the system settings.

11 Job Status

Describes how to confirm job status and delete jobs.

12 Machine Status

Describes how to confirm the machine configurations and error information.

13 Authentication and Auditron Administration

Describes the authorization feature for restricting use of the machine, as well as the administration feature for monitoring usage statuses for each feature using the authorization feature.

Organization of This Guide

14 Maintenance

Describes procedures for replacing consumables, cleaning the machine, calibration, and printing reports/lists.

15 Problem Solving

Describes measures for paper jams, and actions when an error message appears.

16 Appendix

Describes the machine specifications, optional accessories, and cautions/restrictions.

17 Glossary

A glossary of terms used in this guide.

Before Using the Machine

Conventions

In this document, "Computer" refers to a personal computer or a workstation.

The following terms are used in this guide:

Important :Indicates important information that you should read.

Note :Indicates additional information on operations or features.

The following symbols are used in this guide:

" " : Cross-references in this guide, messages displayed on the

touch screen, and input strings

[ ] : • The names of screens, tabs, buttons, features, and options

displayed on the touch screen

• The names of menus, windows, dialog boxes, buttons, and other items displayed on computer monitors

< > button : Hardware buttons on the machine’s control panel

< > key : Keys on computer keyboards

> : • Indicates a path to a certain item within a procedure on the

control panel. Example: When you see the procedure "select [System Settings] > [Setup Menu] > [Mailbox]", this means that you need to select [System Settings], select [Setup Menu], and then select [Mailbox].

• Indicates a path to a certain item within a procedure on a computer. Example: When you see the procedure "to search for files and folders, click [Start] > [Search] > [For Files or Folders]", this means that you need to click [Start], click [Search], and then click [For Files or Folders] in order to search for files and folders.

• The reference is indicated in the following manner: "Refer to "6 System Settings" > "Common Settings" > "Audio Tone" in the Administrator Guide." The sentence above means that you need to refer to the section "Audio Tone", which can be found under "Common Settings" in chapter 6 System Settings of the Administrator Guide.

1 Before Using the Machine

In this guide, the orientations of originals and paper loaded in trays are described as follows:

Before Using the Machine

, ,Long Edge Feed (LEF):The long edge of the paper is positioned to enter the

machine first.

, ,Short Edge Feed (SEF):The short edge of the paper is positioned to enter the

machine first.

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

Safety Notes

Before using this product, read "Safety Notes" carefully for safety use. This product and recommended supplies have been tested and found to comply with

strict safety requirements including safety agency approvals and compliance with environmental standards. Follow the following instructions for safety use.

WARNING

Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty. Contact your local Fuji Xerox representative for more information

Follow all warning instructions marked on this product. The warning marks stand for the followings:

Used for item that if not followed strictly, can lead death or severe or fatal injuries and the possibility to do it is comparatively high.

Used for items that if not followed strictly, can lead to severe or fatal injuries.

Used for items that if not followed strictly, can cause injuries to user or damages to machine.

A symbol for items to pay attention to when handling machine.

Follow instructions carefully to use machine safely.

Before Using the Machine

Caution Flammable Explodable Electric

shock

Heated surface

Moving

ect

A symbol for prohibited items. Follow instructions carefully to avoid

any dangerous acts.

Prohibited No fire Do not

touch

Do not use

in bathroom

Do not

tear down

Keep away

from wet

A symbol for items that must be performed. Follow instructions

carefully to carry out these essential tasks.

Instructions Unplug Ground/

Earth

Pinched

fingers

Never

touch

Before Using the Machine

1 Before Using the Machine

Electrical Safety

This product shall be operated by the power source as indicated on the product's data plate. Consult your local power company to check if your power source meets the requirements.

WARNING: Connect this product to a protective earth circuit. This product is supplied with a plug that has a protective earth pin. The plug

fits only into an earthed electrical outlet. If the plug doesn't fit to the outlet, contact an electrician to replace the outlet to avoid risk of electric shock. Never use an earthed adapter plug to connect the product to the electrical outlet that has no earth connection terminal.

Improper connection of a grounding conductor may cause electric shock. Plug the power cord directly into a grounded electrical outlet. To prevent

overheat and a fire accident, do not use an extension cord, a multi-plug adaptor or a multiple connector. Consult your local Fuji Xerox representative to check if an outlet is grounded.

Connect this product to a branch circuit or an outlet that has larger capacity than the rated ampere and voltage of this product. See the data plate on the rear panel of this product for its rated ampere and voltage.

Never touch the power cord with wet hand. It may cause electric shock.

Do not place an object on the power cord

Always keep the plug connection free of dust. The dusty and damp environment may bring about minute electric current in a connector. It may generate heat and eventually cause a fire accident.

To avoid the risk of electric shock and a fire accident, only use the power cord supplied with this product or the ones designated by Fuji Xerox.

The power cord is exclusive use for this product. Do not use it for any other product.

Do not damage or alter the power cord. Damage and alteration may generate heat and eventually cause electric shock or a fire accident.

If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.

When cleaning this product, always switch off and unplug it. Access to a live machine interior may cause electric shock.

Do not unplug or re-plug this product with the switch on. Plugging and unplugging a live connector may deform the plug and generate heat, and eventually cause a fire accident.

Hold the plug not the cord when unplugging this product, or it may damage the cord and cause electric shock or a fire accident.

Switch off and unplug the product when it is not used over weekends or long holidays. It may cause deterioration of insulations and eventually electric shock or a fire accident.

Once a month, switch off this product and check if

the power cord is plugged firmly into an electrical outlet;

the plug is not excessively heated, rusted or bent;

the plug and electrical outlet are free of dust; and

the power cord is not cracked or worn down.

Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative.

Machine Installation

Do not locate this product where people might step on or trip over the power cord. Friction or excessive pressure may generate heat and eventually cause electric shock or a fire accident.

Never locate this product in the following places:

Near radiators or any other heat sources

Near volatile flammable materials such as curtains

In the hot, humid, dusty or poorly ventilated environment

In the place receiving direct sunlight

Near cookers or humidifiers

Safety Notes

Before Using the Machine

Locate this product on the level and sturdy surface that can withstand a weight of 200 Kg. Otherwise, if tilted, the product may fall over and cause injuries.

Locate this product in a well-ventilated area. Do not obstruct ventilation openings of the product. Poor ventilation may cause overheat and a fire accident.

Keep the minimum clearance as follows for ventilation and an access to the power plug. Unplug the product if an abnormal condition is noted.

1 Before Using the Machine

Before Using the Machine

1185

580

DocuCentre

1340

1185

650

1185

460

560

DocuCentre, with B-Finisher and Side Tray

200

DocuCentre with High Capacity Feeder

700

560

1440

580

200

ApeosPort

1340

650

460

560

680

430

200

1185

580

560

2140

DocuCentre, with C-Finisher and Side Tray

650

460

1000

Safety Notes

Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries.

Always lock the wheels of this product after installation. Otherwise, it may fall over or slide and cause injuries.

Before Using the Machine

To keep this product in a good performance and condition, always use it in the following environment:

Temperature: 10 - 32°C

Humidity: 15 - 85%

When the product is left in a chilly room and the room is rapidly warmed up by heater, dew condensation may form inside the product and cause a partial deletion on printing.

Operational Safety

The operator's product maintenance procedures are described in the customer documentation supplied with this product. Do not carry out any other maintenance procedures not described in the documentation.

This product features safety design not to allow operators access to hazard areas. The hazard areas are isolated from operators by covers or protectors which require a tool to remove. To prevent electric shock and injuries, never remove those covers and protectors.

To avoid the risk of electric shock and a fire accident, switch off and unplug the product promptly in the following conditions, then contact your local Fuji Xerox representative.

The product emits smoke or its surface is unusually hot. The product emits unusual noise or odor. The power cord is cracked or worn down. A circuit breaker, fuse or any other safety device is activated. Any liquid is spilled into the product. The product is soaked in water. Any part of the product is damaged.

Do not insert any object into slots or openings of this product. Do not place any of the followings on the product:

Liquid container such as flower vases or coffee cups

Metal parts such as staples or clips

Heavy objects

If liquid is spilled over or metal parts are slipped into the product, it may cause electric shock or a fire accident.

1 Before Using the Machine

Do not use conductive paper such as carbonic paper or coated paper. When paper jam occurs, it may cause short-circuit and eventually a fire accident.

Before Using the Machine

When cleaning this product, use the designated cleaning materials exclusive to it. Other cleaning materials may result in poor performance of the product. Never use aerosol cleaners, or it may catch fire and cause explosion.

Never play the CD-ROM supplied with the product on an audio player. Always use a CD-ROM player. Otherwise, large sound may damage audio players or your ears.

Laser Safety CAUTION: Any operations or adjustments not stated in the operation manual

may cause hazardous light exposure and eventually burn injuries or loss of eyesight.

This product has been tested and found to comply with the Class 1 Laser Equipment requirements defined by the international standard IEC60825 and has no light exposure hazard. The product has no hazardous light emission as it features light protection components and covers to shut in all light beam during operation and maintenance.

Always follow all warning instructions marked on or supplied with this product. To avoid the risk of burn injuries and electric shock, never touch the area with

the "High Temperature" or "High Voltage" marks on. Keep electrical and mechanical safety interlocks effective. Keep the safety

interlocks away from magnetic materials. Magnetic materials may accidentally activate the product and cause injuries or electric shock.

A ground fault interrupter is embedded in this product. If current leakage occurs, the ground fault interrupter automatically cuts off power circuit to prevent electric shock and a fire accident. The ground fault interrupter is normally ON. Check once a month if the ground fault interrupter works properly in accordance with the following procedure:

1) Turn off the power of the product.

<TEST> button

<RESET> butto

2) Push the RESET button of the ground fault interrupter and make sure the button is kept retracted even after the pushing force is released.

3) Push the TEST button lightly with sharp edges such as pen tip and make sure that the RESET button returns to the projected position.

This is the end of the check procedure.

4) Push the RESET button again and make sure the button is kept retracted. If the circuit does not work properly, contact your local Fuji Xerox

representative.

Safety Notes

Do not attempt to remove a paper jammed deeply inside the product, particularly a paper wrapped around a fuser or a heat roller. Otherwise, it may cause injuries or burns. Switch off the product promptly and contact your local Fuji Xerox representative.

Never touch the paper output area of the finisher during operation. It may cause injuries.

Be careful in removing jammed staples.

Do not apply excessive force to hold thick document on the platen glass. It may break the glass and cause injuries.

To move this product to another location, contact your local Fuji Xerox representative.

Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room.

Provide proper ventilation to ensure the comfortable and safe environment.

Before Using the Machine

Consumable

Store all consumables in accordance with the instructions given on its package or container.

Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for the spills. It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox representative.

Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion.

If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for its disposal.

CAUTION: RISK OF EXPLOSION IF BATTERY IS REPLACED BY AN INCORRECT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO THE INSTRUCTIONS.

Keep the toner cartridge out of the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water and consult a physician immediately.

When replacing the toner cartridge, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation.

Before Using the Machine

1 Before Using the Machine

If toner spills onto your skin or clothing, wash it off with soap and water. If you get toner particles in your eyes, wash it out with plenty of water for at

least 15 minutes until irritation is gone. Consult a physician if necessary. If you inhale toner particles, move to a fresh air location and rinse your mouth

with water. If you swallow toner, spit it out, rinse your mouth with water, drink plenty of

water and consult a physician immediately.

Regulation

Radio Frequency Emissions (Class B)

This product has been tested and found to comply with the limits for a Class B digital device, pursuant to the International Standard for Electromagnetic Interference (CISPR Publ. 22) and Radiocommunications Act 1992 in Australia/New Zealand. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This product generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this product does cause harmful interference to radio or television reception, which can be determined by turning this product off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between this product and the receiver.

Connect this product into an outlet on a circuit different from that to which the receiver is connected.

Consult the dealer or an experienced radio/TV technician for help.

Regulation

Before Using the Machine

Changes and modifications to this product not specifically approved by Fuji Xerox may void the user’s authority to operate this product.

Product Safety Certification (CB)

This product has been tested and found to comply with IEC60950-1:ed.1 and certified by NEMKO.

NEMKO : IEC60950-1:ed. 1

1 Before Using the Machine

Environment

Before Using the Machine

Emissions of dust, ozone and styrene from this product have been tested and found to comply with the Eco Mark criteria on chemical emission for copiers. According to the test procedures defined by JIS X6936, the test was performed under the condition of monochrome copying, using the toner type ApeosPort-II 5010/4000/ 3000 DocuCentre-II 5010/4000 Toner (Black) that is recommended for this product.

For environmental protection and efficient use of resources, Fuji Xerox reuses returned toner cartridges to make recycle parts, recycle materials or energy recovery.

Proper disposal is required for drums and toner cartridges no longer needed. Do not open drum and toner cartridge containers. Return them to your local Fuji Xerox representative.

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