Xerox ApeosPort-II 3000, ApeosPort-II 4000, ApeosPort-II 5010, DocuCentre-II 4000, DocuCentre-II 5101 Network Administrator Guide
ApeosPort-II 5010/4000/3000
DocuCentre-II 5010/4000
Network Administrator Guide
Microsoft, Windows, Windows NT, Windows Server, Windows Vista, and Microsoft Network are
trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.
Novell, NetWare, and NDS are registered trademarks of Novell, Inc. in the United States. and
other countries.
Adobe, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.
EtherTalk, Macintosh, and Mac OS are registered trademarks of Apple Computer, Inc.
Intel is a trademark or registered trademark of Intel Corporation.
UNIX is a registered trademark in the United States and other countries, licensed exclusively
through X/Open Company Ltd.
NIS (Network Information Services) is a trademark or registered trademark of Sun
Microsystems Inc. in the United States.
PCL and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
The data saved in the hard disk of the machine may be lost if there is any problem in the
hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or
caused by such data loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer
virus or computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual
may not be copied or modified in whole or part, without the written consent of the
publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this
manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for
any problems resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States.
XEROX, THE DOCUMENT COMPANY, Ethernet, CentreWare, and the stylized X are
registered trademarks of Xerox Corporation. DocuWorks is a trademark of Xerox Corporation
or Fuji Xerox Co., Ltd. All Xerox and Fuji Xerox product names are either registered trademarks
or trademarks of Xerox Corporation or Fuji Xerox Co., Ltd.
Table of Contents
Table of Contents ..............................................................................................1
1 Before Using the Machine .............................................................................. 7
Preface ..............................................................................................................8
Using This Guide............................................................................................... 9
Related Information Sources ........................................................................9
Organization of This Guide......................................................................... 10
Conventions................................................................................................ 11
2 Product Overview.......................................................................................... 13
Machine Components .....................................................................................14
Overview of Features ......................................................................................18
Print ............................................................................................................ 18
CentreWare Internet Services ....................................................................19
Scan ...........................................................................................................20
E-mail..........................................................................................................21
iFax .............................................................................................................21
Table of Contents
Tools................................................................................................................ 22
Power On / Off.................................................................................................24
Powering On ............................................................................................... 24
Powering Off ...............................................................................................25
Interface Cables .............................................................................................. 26
Using the Parallel Interface......................................................................... 26
Using the USB Interface ............................................................................. 26
Using the Ethernet Interface ....................................................................... 27
Control Panel................................................................................................... 28
Internal Fonts .................................................................................................. 31
3 Installation When Using Parallel Port.......................................................... 33
Preparations ....................................................................................................34
Installation Procedure......................................................................................34
Installation Overview................................................................................... 34
Configuration on the Machine..................................................................... 34
Configuration on the Computer................................................................... 35
4 Installation When Using USB Port...............................................................37
Preparations ....................................................................................................38
Installation Procedure......................................................................................38
Installation Overview................................................................................... 38
Configuration on the Machine..................................................................... 38
Configuration on the Computer................................................................... 39
1
5 Installation When Using TCP/IP (LPD/Port 9100)....................................... 41
Preparations.................................................................................................... 42
Installation Procedure ..................................................................................... 42
Installation Overview .................................................................................. 42
Configuration on the Machine..................................................................... 42
Configuration on the Computer ..................................................................44
6 Installation When Using NetWare................................................................ 45
Preparations.................................................................................................... 46
Installation Procedure ..................................................................................... 46
Installation Overview .................................................................................. 46
Configuration on the Machine..................................................................... 47
Configuration on the Computer ..................................................................49
7 Installation When Using Microsoft Network (SMB).................................... 51
Preparations.................................................................................................... 52
Installation Procedure ..................................................................................... 52
Installation Overview .................................................................................. 52
Configuration on the Machine..................................................................... 52
Configuration on the Computer ..................................................................53
8 Installation When Using Internet Printing Protocol (IPP) .......................... 55
Preparations.................................................................................................... 56
Installation Procedure ..................................................................................... 56
Installation Overview .................................................................................. 56
Configuration on the Machine..................................................................... 56
Configuration on the Computer ..................................................................57
9 Installation When Using EtherTalk .............................................................. 59
Preparations.................................................................................................... 60
Installation Procedure ..................................................................................... 60
Installation Overview .................................................................................. 60
Configuration on the Machine..................................................................... 60
Configuration on the Computer ..................................................................61
10 Using CentreWare Internet Services ........................................................... 63
Preparations.................................................................................................... 64
Installation Procedure ..................................................................................... 64
Installation Overview .................................................................................. 64
Configuration on the Machine..................................................................... 64
Confirmation of the Configuration............................................................... 66
Network Setting Items (Port/Protocol) for CentreWare Internet Services ....... 67
Ethernet ...................................................................................................... 68
Parallel........................................................................................................ 69
USB ............................................................................................................ 70
2
Table of Contents
EtherTalk .................................................................................................... 71
SMB............................................................................................................72
NetWare......................................................................................................73
TCP/IP ........................................................................................................ 74
LPD............................................................................................................. 76
SNMP ......................................................................................................... 77
IPP..............................................................................................................79
Port 9100 .................................................................................................... 80
E-mail..........................................................................................................81
SMTP.......................................................................................................... 86
POP3 .......................................................................................................... 87
HTTP .......................................................................................................... 88
WebDAV.....................................................................................................89
Bonjour ....................................................................................................... 90
11 E-mail..............................................................................................................93
E-mail Overview .............................................................................................. 94
Preparations ....................................................................................................95
Installation Procedure......................................................................................97
Installation Overview................................................................................... 97
Enabling Port and Setting TCP/IP ..............................................................97
Configuring E-mail Environment.................................................................98
12 Using the Scan Service............................................................................... 103
Scan Service Overview .................................................................................104
Configuration of E-mail..................................................................................105
Preparations ............................................................................................. 105
Installation Overview................................................................................. 105
Enabling Port and Setting TCP/IP ............................................................105
Configuring E-mail Environment...............................................................106
Configuration of Scan to Mailbox ..................................................................111
Installation Overview................................................................................. 111
Enabling Port and Setting TCP/IP ............................................................111
Registering a Mailbox ...............................................................................113
Configuration of Network Scanning (Job Template Scanning)......................116
Preparations ............................................................................................. 116
Installation Overview................................................................................. 116
Enabling Port and Setting TCP/IP ............................................................116
Configuring the SNMP Port ......................................................................117
Configuration on a Computer.................................................................... 118
Configuration of Scan to PC..........................................................................119
Preparations ............................................................................................. 119
Installation Overview................................................................................. 119
Enabling Port and Setting TCP/IP ............................................................120
Configuration on the Computer................................................................. 121
3
Configuration of the Job Flow ....................................................................... 122
Installation Overview ................................................................................ 122
Enabling Port and Setting TCP/IP ............................................................ 122
Configuring the SNMP Port ...................................................................... 123
Configuration on the Computer ................................................................ 124
13 Using the iFax Service................................................................................ 125
iFax Overview ............................................................................................... 126
Preparations.................................................................................................. 126
System Requirements for the Machine .................................................... 126
Installation Procedure ................................................................................... 127
Installation Overview ................................................................................ 127
Enabling the Port and Setting TCP/IP ...................................................... 127
Configuring the E-mail Environment......................................................... 128
Testing iFax .............................................................................................. 132
14 Using the Server Fax Service..................................................................... 133
Server Fax Overview..................................................................................... 134
Preparations.................................................................................................. 134
System Requirements for the Machine .................................................... 134
Installation Procedure ................................................................................... 135
Installation Overview ................................................................................ 135
Fax Settings.............................................................................................. 135
Setting the Server Fax Feature ................................................................ 136
15 Security ........................................................................................................ 139
Security Service Overview ............................................................................ 140
Communication Security Service.............................................................. 140
Scan File Security Services...................................................................... 140
Configuration of HTTP Communication Encryption ...................................... 141
Installation Overview ................................................................................ 141
Configuration on the Machine................................................................... 141
Configuration on a Computer ................................................................... 142
Configuration of E-mail Encryption/Digital Signature .................................... 144
Installation Overview ................................................................................ 144
Configuration on the Machine................................................................... 144
Configuration on a Computer ................................................................... 146
Configuration of Scan File Signature
(PDF/DocuWorks Signature)......................................................................... 147
Installation Overview ................................................................................ 147
Configuration on the Machine................................................................... 147
Configuration on a Computer ................................................................... 148
16 Problem Solving.......................................................................................... 149
SMB .............................................................................................................. 150
4
Table of Contents
Troubleshooting........................................................................................ 150
Notes and Restrictions.............................................................................. 151
NetWare ........................................................................................................ 154
Troubleshooting........................................................................................ 154
TCP/IP........................................................................................................... 158
Troubleshooting........................................................................................ 158
Notes and Restrictions.............................................................................. 159
EtherTalk .......................................................................................................161
Troubleshooting........................................................................................ 161
Notes and Restrictions.............................................................................. 161
Bonjour..........................................................................................................163
Notes and Restrictions.............................................................................. 163
CentreWare Internet Services ....................................................................... 164
Troubleshooting........................................................................................ 164
Scanner Features..........................................................................................166
Troubleshooting........................................................................................ 166
Notes and Restrictions.............................................................................. 166
E-Mail Features .............................................................................................168
Troubleshooting........................................................................................ 168
Internet/Intranet Connection.......................................................................... 169
Troubleshooting........................................................................................ 169
Notes and Restrictions.............................................................................. 171
Index ...................................................................................................................173
5
1 Before Using the Machine
This chapter describes how to use this guide.
z
Preface .........................................................................................................8
z
Using This Guide ..........................................................................................9
1 Before Using the Machine
Preface
Before Using the Machine
1
Thank you for selecting the Fuji Xerox ApeosPort-II 5010/4000/3000, DocuCentre-II
5010/4000 (hereafter referred to as "the machine").
This guide describes a number of configuration procedures for using this machine on
a network.
This guide assumes that the operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. Please read this guide thoroughly to obtain the best
performance on the machine. After reading this guide, be sure to keep it handy for quick
reference. It will be useful in case you forget how to perform operations or if a problem
occurs with the machine.
Refer to the User Guide for the machine operation, clearing paper jams, daily
maintenance, setting various items and safety information. For details about optional
accessories, also refer to the guide provided with each optional accessory.
8
Using This Guide
Using This Guide
This section describes the organization of this guide.
Related Information Sources
We provide the following guides for optimum usage of the machine.
Accompanying Manuals
The machine comes with the following documentation, which is referred to as
accompanying manuals.
The accompanying manuals include the descriptions of how to configure and use the
machine.
User Guide
Describes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily
care, setting the various items and safety information.
Network Administrator Guide (this guide)
Aimed toward network administrators, as a guide to setting up the network
environment.
ApeosPort Function Guide
Before Using the Machine
1
Describes the features unique to the ApeosPort series.
Manual (HTML)
A guide to installing print drivers, configuring the printer environment, etc. This manual
is included in the CD-ROM of the Driver CD Kit.
Guides for Optional Accessories
Optional accessories are available for this machine. Some of them come with user
guides. The user guides, provided as printed or online documentation, are referred to
as guides for optional accessories.
The guides for optional accessories describe all the necessary steps for using the
optional accessories and installing the software.
9
1 Before Using the Machine
Organization of This Guide
This guide consists of the following chapters.
Before Using the Machine
1 Before Using the Machine
Describes the organization of this guide.
2 Product Overview
Describes basic information such as identifying the major components, how to switch
the machine on and off, and how to use the touch screen.
3 Installation When Using Parallel Port
Describes how to install the machine using a parallel interface.
1
4 Installation When Using USB Port
Describes how to install the machine using a USB interface.
5 Installation When Using TCP/IP (LPD/Port 9100)
Describes how to install the machine using the TCP/IP (LPD/Port 9100) protocol.
6 Installation When Using NetWare
Describes how to install the machine to a NetWare network.
7 Installation When Using Microsoft Network (SMB)
Describes how to install the machine to a Microsoft Networks (SMB).
8 Installation When Using Internet Printing Protocol (IPP)
Describes how to install the machine to enable Internet printing.
9 Installation When Using EtherTalk
Describes how to install the machine to an EtherTalk network.
10 Using CentreWare Internet Services
Describes how to use the CentreWare Internet Services.
11 E-mail
10
Describes how to use the E-mail feature on this machine.
12 Using the Scan Service
Describes how to use the scan service on this machine.
13 Using the iFax Service
Describes how to use the iFax service on this machine.
14 Using the Server Fax Service
Describes how to use the Server Fax service on this machine.
15 Security
Describes how to use services using the communication security function on this
machine.
16 Problem Solving
Describes how to solve the problems you may encounter.
Conventions
z
z
z
Using This Guide
In this document, “Computer” refers to a personal computer or a workstation.
The following terms are used in this guide:
Important :Indicates important information that you should read.
Note :Indicates additional information on operations or features.
The following symbols are used in this guide:
" " : Cross-references in this guide, messages displayed on the
touch screen, and input strings
[ ] : • The names of screens, tabs, buttons, features, and options
displayed on the touch screen
• The names of menus, windows, dialog boxes, buttons, and
other items displayed on computer monitors
< > button : Hardware buttons on the machine’s control panel
< > key : Keys on computer keyboards
> : • Indicates a path to a certain item within a procedure on the
control panel.
Example: When you see the procedure "select [System
Settings] > [Setup Menu] > [Mailbox]", this means that you
need to select [System Settings], select [Setup Menu], and
then select [Mailbox].
Before Using the Machine
1
• Indicates a path to a certain item within a procedure on a
computer.
Example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this means that you need to click [Start], click [Search], and
then click [For Files or Folders] in order to search for files and
folders.
• The reference is indicated in the following manner:
"Refer to "6 System Settings" > "Common Settings" > "Audio
Tone" in the Administrator Guide."
The sentence above means that you need to refer to the
section "Audio Tone", which can be found under "Common
Settings" in chapter 6 System Settings of the Administrator
Guide.
z
In this guide, the orientations of originals and paper loaded in trays are described as
follows:
, , Long Edge Feed (LEF) : The long edge of the paper is positioned to enter the
machine first.
, , Short Edge Feed (SEF): The short edge of the paper is positioned to enter
the machine first.
LEF Orientation SEF Orientation
Paper feed direction Paper feed direction
11
2 Product Overview
This chapter describes machine’s basic information such as component names,
available features and tools, how to switch on and off, cable connections, and
how to use the touch screen.
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Machine Components.................................................................................14
z
Overview of Features..................................................................................18
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Tools ...........................................................................................................22
z
Power On / Off ............................................................................................24
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Interface Cables..........................................................................................26
z
Control Panel ..............................................................................................28
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Internal Fonts.............................................................................................. 31
2 Product Overview
Machine Components
This section describes the main components and functions of the machine.
Product Overview
1
2
2
8
9
10
3
4
5
6
7
No. Component Function
1 Duplex automatic
document feeder
2 Control panel Consists of operation buttons, LED indicators and a touch screen.
Automatically feeds 2 sided originals from a stack.
Note • In this manual, the duplex automatic document feeder is abbreviated as
“document feeder”.
Refer to "Control Panel" (P.28).
3 Exit 2 Tray (optional) Printed or copied documents are delivered with the printed side facing
down.
4 Center output tray Printed or copied documents are delivered with the printed side facing
down.
Note • When the Exit 2 Tray is installed on the machine, the center output tray
is referred to as "center tray - lower".
5 Power switch Switches the power of the machine on/off.
6 Front cover Opened to replace consumables.
7 Tray 1 - 2
Tray 3 - 4 (optional)
8 Side Tray (optional) Printed or copied documents are delivered with the printed side facing up.
9 Duplex module Automatically prints or copies on the both sides of paper.
10 Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other
Accommodates paper.
special media) that cannot be loaded in the Trays 1 to 4.
14
C-Finisher / C-Finisher with Booklet Maker
Machine Components
!
No. Component Function
!
"
#
$
%
&
'
Product Overview
2
11 Document glass Holds original documents.
12 C-Finisher (Optional) / C-
Finisher with Booklet Maker
(Optional)
13 Output tray Receives output sheets.
14 Finisher tray Receives stapled sheets.
15 Hole punch container Holds punch scraps.
16 Staple cartridge Contains staples. Pull out the cartridge when clearing staple jams, or
17 Booklet tray
(For C Finisher with Booklet
Maker Only)
18 Front cover Open this cover to access the insides of the machine to clear paper or
19 Staple cartridges for
Booklet Maker
(For C Finisher with Booklet
Maker Only)
20 Booklet unit
(For C Finisher with Booklet
Maker Only)
Staples or punches output sheets.
C-Finisher with Booklet Maker also folds output sheets and staple them.
when replacing the cartridge.
Receives documents when [Folding] is selected in the booklet creation
function.
staple jams, replace staples, or throw punch dust away.
Two staple cartridges for Booklet Maker.
Folds sheets in half and staples the folded sheets.
15
Product Overview
2
2 Product Overview
No. Component Function
21 Document feeder glass Scans documents loaded in the Document Feeder.
22 Toner cartridge Contains toner (image forming powder).
23 Drum cartridge Contains a photo conductor to transfer toner.
The C Finisher and C Finisher with Booklet Maker are optional. In this manual, C Finisher and
C Finisher with Booklet Maker is referred to as "finisher".
Tandem Tray Module + B-Finisher
24
25
30
26
27
31
28
29
No. Component Function
24 B-Finisher (optional) Allows you to staple printed or copied documents.
Note • In this manual, the B-Finisher is abbreviated as “finisher”.
25 Finisher top cover button Pressed to open the upper cover of the finisher when clearing paper
jams.
26 Finisher tray Stapled documents are delivered.
27 Front cover Opened to clear staple jams, or replace staples.
28 Staple cartridge Contains staples.
29 Stand Connects the machine and the finisher.
30 Finisher transport cover Opened to clear paper jams.
31 Tray 3 - 4 (optional) Accommodates paper.
16
Machine Components
32
33
34
TEL
LINE1
LINE4
LINE2
35
39
38
37
36
Product Overview
2
No. Component Function
32 USB 2.0 interface
connector (optional)
33 Parallel interface connector Connected to a computer using a Centronics standard interface cable.
34 10BASE-T / 100BASE-TX
connector
35 <RESET> button Automatically turns the power off if detecting current leakage.
Connected to a USB cable.
Connected to a network cable.
Telephone Line Connectors
No.
Name on the
machine cover
36 TEL - Used to connect an external telephone.
37 LINE 1 Line 1 Connected to a public telephone network.
38 LINE 2
(optional)
39 LINE 4
(optional)
Name on the
touch screen
Note • Do not connect other fax machines.
Line 2 Connected to a public telephone network.
Line 4 Connected to a public telephone network.
Function
Note • Some models require an optional kit to use Fax features. For details, contact our Customer
Support Center.
17
Product Overview
2
2 Product Overview
Overview of Features
The following features are provided in a network environment.
z
z
CentreWare Internet Services
z
Scan
z
E-mail
z
iFax
Print
This section describes the environment where the machine is able to provide print
services.
This machine can be used as a local printer by directly connecting to a computer, or as
a network printer when connecting to a network.
Enable the necessary port using the control panel.
Via Internet
IPP
LPD/ SMB/ Port9100/ EtherTalk
NetWare/ Windows shared printer
Server
Using as a Local Printer
When using as a local printer, the machine can be connected by the following methods.
z
Parallel : Used to connect the machine with a computer using a parallel interface
cable.
z
USB : Used to connect the machine with a computer using a USB interface
cable.
Using as a Network Printer
When using as a network printer, the machine can be connected by the following
methods.
z
LPD : Used when communicating with the machine using the TCP/IP protocol.
z
NetWare : Used when sharing the machine using a NetWare server.
The NetWare Kit (optional) or Adobe PostScript 3 Kit (optional) is
required.
z
SMB : Used when printing through Microsoft Networks.
Local connection
USB
Network connection
Network connection
18
z
IPP : Used when printing through the Internet.
z
Port 9100:Used when using the port 9100 port.
z
EtherTalk:Used when printing from Macintosh machines. Adobe PostScript 3 Kit
(optional) is required.
Supported Operating Systems
Overview of Features
Connection
method
Port
Protocol - -
Windows
2000
Windows XP O O
Windows
OS
Server 2003
Windows
Vista
UNIX O
Macintosh O
Local
connection
Parallel
OO
OO
OO
USB
2.0
*1,2,5
LPD
TCP/IPTCP/IPIPX/
*1
*1
*1
*1
OOOOOOO
OOO OOO
OOO OOO
OOOO
*3
*2,4
O
NetWare
Network connection
*6
SPX
SMB IPP
Net
TCP/IPTCP/IPTCP/IPApple
BEUI
*1: The computer must be equipped with a USB 2.0 port.
*2: Adobe PostScript 3 Kit (optional) is required.
*3: Adobe PostScript 3 Kit (optional) and a Unix filter are required to print PostScript
data.
*4: Supports Mac OS X 10.3.9 to 10.4.9 only.
*5: Supports Mac OS 8.6 to 9.2.2, and Mac OS X 10.3.9 to 10.4.9 only.
*6: NetWare Kit (optional) or Adobe PostScript 3 Kit (optional) is required.
Port
9100
Ether
Talk
Talk
*2
O
Product Overview
2
For detail information on network environments, refer to the manual in the CD-ROM of the Driver CD
Kit.
CentreWare Internet Services
CentreWare Internet Services provides services such as displaying the status of the
machine and jobs, and altering configurations using a web browser in a TCP/IP
environment.
For setting as a printer, the properties screen of the services allows users to configure
the system settings and port settings for each network that are otherwise operated on
the touch screen on the machine.
The following are functions offered under each tab within CentreWare Internet Services
when the machine is enabled with the Internet Services (HTTP) port.
19
2 Product Overview
Tab name Main function
Product Overview
2
Status
Jobs
Print/Scan
Properties
Support
z
Displaying the machine status
Displaying the status of the paper trays, output trays and consumables
such as toner cartridges.
z
Linking to the copyright screen.
z
Displaying a list of jobs and job history, and deleting jobs.
z
Job Submission
Allows you to specify and print a file stored on your computer.
z
Mailbox
Allows you to register and set mailboxes.
z
Job Flow Sheets
Allows you to register and set job flow sheets.
z
Job Template
Allows you to create, edit, and delete job templates.
z
Displaying and setting the following items:
Machine information and configuration such as memory and a print
language, usage counters, paper trays, paper, power saver mode,
Address Book, PKI (Public Key), mail notice, authentication/auditron
administration, user details, Xerox Standard Accounting, remote
authentication server/directory service, Internet Services, proxy server,
and port status.
z
Port settings
z
Protocol settings
z
Emulation settings
z
Memory settings
z
Report settings
z
Displaying support information
z
Displaying error history information
z
System administrator settings
z
Pool server settings
z
Audit log
Scan
20
The following scan services are available:
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
E-mail
Scanned documents can be converted into an electronic format and transmitted via email.
Scan to Mailbox
Scanned documents are saved into a mailbox.
When the machine is connected to a TCP/IP network, scanned documents in a mailbox
can be retrieved from a computer connected to the network.
Network Scanning (Job Template Scanning)
A job template is a configuration file for defining scanning conditions. You can apply a
template to a scanned document on the machine. The scanned document will be saved
as files on the machine and then sent automatically to computers (servers) such as
SMB servers connected to the network.
Overview of Features
Note • This feature is available on the ApeosPort models only.
Scan to PC
When the machine is connected to a network which can use either the FTP or SMB
protocol, the scanned documents can be saved on a network computer.
Job Flow Sheet
Scanning is performed according to a job flow.
Note • This feature is available on the ApeosPort models only
The following E-mail services are available:
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
E-mail
Scanned documents can be converted into an electronic format and transmitted via email.
Product Overview
2
iFax
E-mail Printing
E-mail with attachments in either TIFF, JPEG, or PDF format can be sent to the
machine from computers. Received e-mail will be automatically printed.
Consumables Status Notice
E-mail containing contents (status of consumables, paper, and replaceable parts, etc.)
set in [Mail Notice Settings] of CentreWare Internet Services is sent to a specified
recipient. You can properly determine when to replace toner and drum cartridges by
receiving their status periodically.
Job Completion Notice
When a computer has submitted a job to the machine, its completion can be notified by
e-mail.
Unlike general fax communications using public phone lines, Internet Fax uses
corporate intranets and the Internet to send or receive scan documents as e-mail
attachments.
Note • This feature does not appear for some models. An optional package is necessary. For
details, contact our Customer Support Center.
21
Product Overview
2
2 Product Overview
Tools
The following tools are provided with this machine. Available settings vary depending on
the tool.
Control Panel
The control panel is located at the center on top of the machine. It consists of operation
buttons, LED indicators and a touch screen.
The touch screen is located at the center of the control panel. Messages required for
operation and feature buttons are displayed on this display. You can directly touch the
buttons and tabs displayed in the touch screen to set features or to instruct operations
in screens.
CentreWare Internet Services
CentreWare Internet Services provides services such as displaying the status of this
machine as a printer and its print data, altering configurations, and operating on
mailboxes using a web browser in a TCP/IP environment.
For setting as a printer, the properties screen of the services allow users to configure
the system settings and port settings for each network that are otherwise operated on
the touch screen on the machine.
Tools in the Driver CD Kit
The Driver CD Kit CD-ROM contains various tools such as print drivers, and software
that helps you install and set up a print driver easily.
EasyOperator allows you to print or fax documents with drag-and-drop mouse
operation. This tool also allows you to remotely register mailboxes and make scanning
setup for the machine.
Document Monitor allows you to see the machine status (such as paper status, toner
status, and paper jams) when you submit a print job. It also allows you to see the status
of print jobs, as well as to suspend, resume, and cancel print jobs.
ApeosWare EasyAdmin
ApeosWare EasyAdmin is a tool to reduce the management tasks for printers, faxes,
and scanners. It allows users to centrally configure multiple items on multiple devices
from a computer.
Note • ApeosWare EasyAdmin is an optional.
22
Tools
The relation of the tools and their configurable items are as follows:
Note that the description in this manual is focused on the configuration from the
control panel.
CentreWare
Item Control Panel
Enabling a port
OO
Setting an IP
address
Configuring the email environment
Registering a
mailbox
Address book O U XO
Confirming printer
status
Confirming print
data (job) status
Setting
authentication
Setting personal
authentication
information
O
U OXU
OO
U O
XOOX
O U XO
OOX O
Internet
Services
O
(change only)
Tools in the
Driver CD Kit
U (IP Address
Setting Tool/
LPD only)
O (IP Address
Setting Tool)O (change only)
O
(EasyOperator)
O (Document
Monitor)
ApeosWare
EasyAdmin
U
O
X
2
Product Overview
O : Configurable U : Partly configurable X : Not configurable
23
2 Product Overview
Power On / Off
Product Overview
Powering On
Turn on the power before operating the machine.
The machine is ready for operation within 24 seconds after the power is turned on. The
time may vary depending on the machine configuration.
Turn the machine off at the end of the day or when it is not in use for a long period of
time. If you want to reduce power consumption, use the power saving feature.
Important • Switching off the power of the machine may cause loss of data being processed.
For information on the power saving feature, refer to "Power Saver Mode" in Chapter 2 of the User
Guide.
Note • When the power is turned off, all functions of the machine will stop. Do not turn the
machine off if it is used all day for receiving faxes.
2
The procedure for turning on the power is as follows.
1 Press the power switch to the [ | ]
position to turn the power on.
Note • The “Please wait...”
message indicates that the
machine is warming up.
The machine cannot be
used during warming up.
Note • When the power does not
come on, check if the
power cord is plugged into
the power outlet and the
<RESET> button is in a
reset state (button is
pressed in).
<RESET> button
24
Powering Off
The procedure for turning the power off is as follows.
Important • Turning off the power of the machine may cause loss of data being processed.
1 Before turning the power off, make sure that all copy or print jobs have completely
finished. Also, make sure that the <Online> indicator is not lit.
Important • Never turn the power off in the following instances:
2 Press the power switch to the [ ] position.
Important • Power off processing is performed internally on the machine for a while after the power
Note • Before you turn the power back on after turning it off, wait 20 seconds.
Power On / Off
- While data is being received
- While jobs are being printed
- While jobs are being copied
- While jobs are being scanned
switch is turned off. Therefore, do not unplug the power cord from the power outlet
immediately after turning the power switch off.
Product Overview
2
25
2 Product Overview
Interface Cables
When connecting the machine directly to a computer, use either the parallel interface
or USB interface. When connecting to a network, use the Ethernet interface.
Using the Parallel Interface
Product Overview
2
This section describes the installation procedure for the parallel interface.
Note • When connecting with a computer using parallel interface, our parallel interface cable
(optional) is required. For information on accessories, refer to "Optional Components" in
"Chapter 16 Appendix" in the User Guide.
1 Ensure that the machine is off.
2 Insert the connector of the interface
cable into the machine’s parallel
interface connector and fasten it
with the clips on either side of the
connector.
3 Connect the other end of the
interface cable to a computer.
4 Switch on the machine.
5 Restart the computer.
For details of setting items, refer to "Installation When Using Parallel Port" (P.33).
Using the USB Interface
The USB interface supports USB 2.0.
This section describes the installation procedure for the USB interface.
Parallel
1 Ensure that the machine is off.
2 Connect the USB interface cable to
the USB 2.0 interface connector on
the side of the machine.
3 Connect the other end of the USB
interface cable to a computer.
4 Switch on the machine.
5 Restart the computer.
For details of setting items, refer to "Installation When Using USB Port" (P.37).
USB 2.0
26
Using the Ethernet Interface
The Ethernet interface supports the following 2 types.
z
100BASE-TX
z
10BASE-T
This section describes the installation procedure for the Ethernet interface.
1 Ensure that the machine is off.
Interface Cables
2 Connect the network cable to the
Ethernet interface connector.
Note • Prepare a network cable
suitable for your network
connection. When changing
the network cable, consult our
customer engineers.
3 Switch on the machine.
Product Overview
Ethernet
2
27
2 Product Overview
Control Panel
DocuCentre Series
Product Overview
The following describes the names and functions of components on the control panel.
1 4
2 3
5 6 7 8
9
2
001 002 003
004 005 006
007 008 009
010 011 012
013 014 015
016 017 018
019 020 021
022 023 024
025 026 027
028 029
ApeosPort Series
001 002 003
004 005 006
007 008 009
010 011 012
013 014 015
016 017 018
019 020 021
022 023 024
025 026 027
028 029 030
123
456
78
030
2021
9
0
#
C
16
1517 141819
123
456
789
0 㧏
C
10
11
12
13
No. Component Function
1 Contrast dial Adjusts the contrast of the touch screen. Use this dial to enhance or
decrease the contrast.
2 Touch screen Displays messages required for operation and buttons for various
features. You can directly touch the touch screen to instruct operations
and set features.
3 <Online> indicator Lights when the machine is sending or receiving data to or from a client.
4 <Job in Memory> indicator Lights when data is stored in the machine's memory.
You can check stored documents in [Stored Documents List]. For
information on [Stored Documents List], refer to "Stored Documents
List" under "Chapter 12 Machine Status" in the User Guide.
5 <Job Status> button Press this button to check or cancel the current job, to check or print
saved documents, or to check completed jobs.
In this manual, this button is indicated as the <Job Status> button.
28
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