Xerox ApeosPort-II 3000, ApeosPort-II 4000, ApeosPort-II 5010, DocuCentre-II 4000, DocuCentre-II 5010 User Guide
ApeosPort-II 5010/4000/3000
DocuCentre-II 5010/4000
User Guide
Microsoft, Windows, Windows NT, Windows Server, and Windows Vista are trademarks or registered
trademarks of Microsoft Corporation in the U.S. and other countries.
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RSA and BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United
States and/or other countries. RSA Security Inc. All rights reserved.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
For information on license, refer to About License.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.
XEROX, THE DOCUMENT COMPANY, Ethernet, CentreWare, and the stylized X are registered
trademarks of Xerox Corporation. DocuWorks is a trademark of Xerox Corporation or Fuji Xerox Co.,
Ltd. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox
Corporation or Fuji Xerox Co., Ltd.
Table of Contents
Table of Contents ........................................................................................................ 1
1 Before Using the Machine ...................................................................................... 13
Preface ...................................................................................................................... 14
Using This Guide ....................................................................................................... 15
Related Information Sources ................................................................................ 15
Organization of This Guide........................................................................................ 16
Conventions .......................................................................................................... 17
Safety Notes .............................................................................................................. 19
Electrical Safety .................................................................................................... 20
Machine Installation .............................................................................................. 21
Operational Safety ................................................................................................ 23
Consumable.......................................................................................................... 25
Regulation ................................................................................................................. 27
Radio Frequency Emissions (Class B) ................................................................. 27
Product Safety Certification (CB) .......................................................................... 27
Table of Contents
Environment .............................................................................................................. 28
About License............................................................................................................ 29
RSA BSAFE.......................................................................................................... 29
Heimdal................................................................................................................. 29
LZMA .................................................................................................................... 29
JPEG Code ........................................................................................................... 30
Libcurl ................................................................................................................... 30
FreeBSD ............................................................................................................... 30
OpenLDAP............................................................................................................ 31
DES....................................................................................................................... 33
AES....................................................................................................................... 33
Legal Notice............................................................................................................... 34
2 Product Overview .................................................................................................... 35
Machine Components................................................................................................ 36
Power On / Off........................................................................................................... 40
Powering On ......................................................................................................... 40
Powering Off ......................................................................................................... 41
Circuit Breaker........................................................................................................... 42
Power Saver Mode .................................................................................................... 43
Changing the Power Saver Mode Change Interval............................................... 43
Exiting the Power Saver Mode.............................................................................. 45
Control Panel............................................................................................................. 46
Customizing the Control Panel ............................................................................. 48
1
3 Copy ..........................................................................................................................53
Copying Procedure.....................................................................................................54
Step 1 Loading Documents ...................................................................................54
Step 2 Selecting Features .....................................................................................56
Step 3 Entering a Quantity.....................................................................................57
Step 4 Starting the Copy Job .................................................................................57
Step 5 Confirming the Copy Job in Job Status ......................................................58
Operations during Copying.........................................................................................59
Stopping the Copy Job ..........................................................................................59
Changing the Number of Copies ...........................................................................60
Interrupting the Copy Job ......................................................................................60
Copy ...........................................................................................................................62
Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................62
Paper Supply (Selecting the Paper for Copying) ...................................................64
2 Sided Copying (Making 2 Sided Copies) ............................................................66
Image Shift (Adjusting the Image Position)............................................................67
Edge Erase (Erasing Edges and Margin Shadows in the Document) ...................67
Lighten/Darken (Adjusting the Copy Density) ........................................................67
Image Quality .............................................................................................................68
Original Type (Selecting the Document Type).......................................................68
Image Options (Adjusting Copy Density / Sharpness of images) ..........................69
Background Suppression (Erasing the Background Color of Documents) ............69
Layout Adjustment......................................................................................................70
Book Copying (Copying Facing Pages onto Separate Sheets) .............................70
2 Sided Book Copy (Making 2 Sided Copies of Facing Pages).............................71
Original Size (Specifying the Scan Size for the Document)...................................72
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ......73
Edge Erase (Erasing Edges and Margin Shadows of the Document) ...................74
Image Shift (Adjusting the Image Position)............................................................74
Image Rotation (Changing the Orientation of Images) ..........................................76
Invert Image (Making Reversed Copies of Images) ..............................................77
Original Orientation (Specifying the Orientation of Loaded Documents) ...............78
Output Format ............................................................................................................79
Copy Output (Specifying Finishing Options) ..........................................................79
Booklet Creation (Creating a Booklet) ...................................................................81
Covers (Attaching Covers to Copies) ....................................................................84
Transparency Separators (Inserting Blank Sheets between Transparencies) ......85
Multiple-Up (Copying Multiple Pages onto One Sheet) .........................................85
Poster (Making Enlarged Copies Spread over Multiple Sheets)............................86
Repeat Image (Making Multiple Copies on One Sheet) ........................................87
Annotation (Adding a Stamp/a Date/Page Numbers to Copies)............................88
Watermark (Printing Control Numbers on the Background of Copies) ..................92
Secure Watermark (Managing Document Security) ..............................................95
Folding (Outputting Bi-Folded Paper) ....................................................................96
Preset Repeat Image (Making Multiple Copies on a Single Sheet) .......................97
2
Table of Contents
ID Card Copying (Copying Both Sides of an ID Card) .......................................... 97
Job Assembly ............................................................................................................ 98
Build Job (Processing Documents Scanned with Different Settings as One Job) 98
Sample Set (Checking the Finished Output of the Copy) ................................... 100
Combine Original Sets (Adding Originals) .......................................................... 101
Form Overlay (Making Copies to Overlay Documents) ...................................... 102
Delete Outside/Delete Inside
(Deleting Outside or Inside of the Selected Area)............................................... 103
4 Fax .......................................................................................................................... 105
Fax Procedure ......................................................................................................... 106
Step 1 Loading Documents................................................................................. 106
Step 2 Selecting Features................................................................................... 108
Step 3 Specifying Destinations ........................................................................... 109
Step 4 Starting the Fax Job ................................................................................ 110
Step 5 Confirming the Fax Job in Job Status...................................................... 111
Operations during Faxing ........................................................................................ 112
Stopping the Fax Job .......................................................................................... 112
Changing the Scan Settings ............................................................................... 113
About Internet Fax ................................................................................................... 114
Internet Fax Overview ......................................................................................... 114
Sending iFax (iFax Transmission) ...................................................................... 116
Useful Features................................................................................................... 118
About Server Fax..................................................................................................... 121
Sending Server Fax ............................................................................................ 121
Fax/Internet Fax ...................................................................................................... 123
iFax/Fax (Selecting iFax/Fax) ............................................................................. 123
Next Recipient (Sending Faxes to Multiple Recipients) ...................................... 123
Specifying a Destination Using the Address Book .............................................. 124
Speed Dialing (Specifying a Destination Using an Address Number) ................ 125
Specifying a Destination using a One Touch Button........................................... 126
Specifying a Destination using the Keyboard Screen ......................................... 126
Entering Specific Symbols .................................................................................. 127
Removing/Confirming a Recipient ...................................................................... 127
General Settings ...................................................................................................... 129
Lighten/Darken (Adjusting Fax Density) ............................................................. 129
2 Sided Originals (Transmitting 2-sided Originals) ............................................. 129
Original Type (Selecting the Document Type) .................................................... 131
Resolution (Specifying the Scanning Resolution) ............................................... 131
Layout Adjustment ................................................................................................... 133
2 Sided Originals (Transmitting 2-sided Originals) ............................................. 133
Original Size (Specifying the Scan Size for the Original).................................... 133
Mixed Sized Originals (Scanning Different Size Documents Simultaneously).... 134
Book Scanning (Scanning Facing Pages onto Separate Sheets)....................... 135
Reduce/Enlarge (Specifying a Scan Ratio)......................................................... 136
3
Stamp (Adding a Stamp when Scanning a Document) .......................................136
Transmission Options...............................................................................................138
Report / Read Receipts (Confirming Transmission Results) ...............................138
Communication Mode (Selecting a Communication Mode).................................140
Priority Send / Delayed Start (Specifying Send Priority/Send Time) ...................141
Send Header (Adding Sender Name and Phone Number to Faxes)...................142
Cover Note (Transmitting Documents With a Cover Page) .................................143
iFax Subject (Specifying the iFax Subject) ..........................................................145
iFax Comment (Mail Contents) (Editing the iFax Mail Contents) .........................146
Recipient Print Sets (Printing Multiple Sets at the Destination Machine) ............147
Multiple-Up (Combining Multiple Pages into One Sheet) ....................................147
Remote Mailbox (Using Remote Mailbox) ...........................................................147
F Code (Using F Code Transmission) .................................................................150
iFax Profile (Specifying iFax Profiles) ..................................................................152
Advanced Features ..................................................................................................154
Polling (Retrieving Documents from Remote Machines) .....................................154
Store for Polling (Allowing Remote Machines to Retrieve Documents from Your
Machine) ..............................................................................................................155
On-hook (Confirming Remote Machine Response Prior to Transmission) ..........157
Broadcast .................................................................................................................158
Broadcast Send (Transmitting to Multiple Recipients).........................................158
Relay Broadcast (Transmitting Documents Through a Relay Station) ................158
Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations) ..162
Receiving Faxes .......................................................................................................167
Switching between Auto Receive and Manual Receive.......................................167
Using Auto Receive .............................................................................................167
Using Manual Receive.........................................................................................168
Using Mailbox Receive ........................................................................................168
Facsimile Information Services ................................................................................169
Using the Receiver ..............................................................................................169
When Not Using a Receiver ................................................................................170
5 Scan.........................................................................................................................171
Scanning Procedure .................................................................................................172
Step 1 Loading Documents .................................................................................172
Step 2 Selecting Features ...................................................................................174
Step 3 Starting the Scan Job ...............................................................................176
Step 4 Confirming the Scan Job in Job Status ....................................................177
Step 5 Saving the Scanned Data.........................................................................177
Operations during Scanning .....................................................................................178
Stopping the Scan Job.........................................................................................178
Changing Scan Settings ......................................................................................179
E-mail .......................................................................................................................180
Address Book ......................................................................................................180
Keyboard .............................................................................................................182
4
Table of Contents
Add Me................................................................................................................ 183
Recipient(s)......................................................................................................... 183
[Change Recipient Settings] Screen ................................................................... 184
From.................................................................................................................... 184
Subject ................................................................................................................ 185
Message ............................................................................................................. 185
Scan to Mailbox ....................................................................................................... 186
Scan to PC .............................................................................................................. 187
Transfer Protocol ................................................................................................ 187
Address Book...................................................................................................... 188
Browse... ............................................................................................................. 188
Specifying a Destination ..................................................................................... 188
General Settings ...................................................................................................... 190
Lighten/Darken (Adjusting the Scan Density) ..................................................... 190
2 Sided Originals (Scanning Both Sides of a Document) ................................... 190
Original Type (Selecting the Document Type) .................................................... 192
File Format (Selecting a File Format for Output Data) ........................................ 192
Image Quality .......................................................................................................... 196
Image Options (Adjusting Scan Density and Image Sharpness) ........................ 196
Background Suppression (Erasing the Background Color of Documents) ......... 196
Layout Adjustment ................................................................................................... 197
Scan Resolution (Specifying a Scanning Resolution) ......................................... 197
2 Sided Originals (Scanning Both Sides of a Document) ................................... 197
Book Scanning (Scanning Facing Pages on Separate Sheets).......................... 198
Original Size (Specifying a Scan Size) ............................................................... 199
Mixed Sized Originals (Scanning Different Size Documents Simultaneously).... 199
Edge Erase (Erasing Edges and Margin Shadows in the Document) ................ 200
Reduce/Enlarge (Specifying a Scanning Ratio).................................................. 201
Output Format ......................................................................................................... 202
Read Receipts .................................................................................................... 202
Split Send (Sending in Sections) ........................................................................ 203
File Name (Specifying a Name for the File to be Sent)....................................... 203
Reply To (Specifying a Reply Address) .............................................................. 203
File Name Conflict (Setting the Action to be Taken for File Name Conflict) ....... 204
Document Name (Specifying a Name for the File to be Saved) ......................... 204
6 Send from Mailbox ................................................................................................ 205
Mailbox Operating Procedure.................................................................................. 206
Step 1 Opening the [Send from Mailbox] Screen................................................ 206
Step 2 Selecting a Mailbox ................................................................................. 206
Step 3 Checking/Selecting Mailbox Documents ................................................. 206
Step 4 Operating Mailbox Documents ................................................................ 207
Selecting a Mailbox ................................................................................................. 208
Checking/Selecting Mailbox Documents ................................................................. 209
5
Printing/Deleting Documents in the Mailbox.............................................................210
[Mailbox - Print Settings] Screen .........................................................................210
Configuring/Starting Job Flow ..................................................................................213
Job Flow Restrictions...........................................................................................216
7 Stored Programming..............................................................................................217
Stored Programming Overview ................................................................................218
Registering/Deleting/Renaming Stored Programs ...................................................219
Registering Stored Programs ..............................................................................220
Deleting Stored Programs ...................................................................................220
Entering/Changing a Stored Program Name .......................................................221
Assigning/Changing Icons for Stored Programs..................................................221
Calling a Stored Program .........................................................................................222
8 Computer Operations ............................................................................................223
Features Overview ...................................................................................................224
Print Driver...........................................................................................................224
Network Scanner Utility2 .....................................................................................226
CentreWare Internet Services .............................................................................226
Printing .....................................................................................................................230
E-mail Printing ..........................................................................................................231
Setup ...................................................................................................................231
Sending E-Mail ....................................................................................................231
Importing Scanned Data...........................................................................................233
Importing to a TWAIN Compatible Application ....................................................233
Importing Using Mailbox Viewer2 ........................................................................235
Importing Using CentreWare Internet Services ...................................................237
Importing with the WebDAV Protocol ..................................................................238
Sending Fax .............................................................................................................239
Registering Destinations ......................................................................................239
9 Paper and Other Media ..........................................................................................241
Paper Types .............................................................................................................242
Supported Paper Type.........................................................................................242
Loading Paper ..........................................................................................................245
Loading Paper in the Trays 1 to 4........................................................................245
Loading Paper in the Tray 5 (Bypass) .................................................................246
Changing the Paper Sizes for the Trays ..................................................................248
Changing the Paper Settings ...................................................................................250
10 System Settings .....................................................................................................253
System Settings Procedure......................................................................................254
Step 1 Entering the System Administration Mode ...............................................254
Step 2 Entering the System Administrator User ID and Passcode......................254
Step 3 Selecting an Operation Mode on the System Administrator Menu...........255
6
Table of Contents
Step 4 Selecting a Menu Button on the [System Settings] Screen ..................... 255
Step 5 Setting a Feature ..................................................................................... 256
Step 6 Exiting the System Administration Mode ................................................. 256
System Settings Menu List ...................................................................................... 257
Entering Text ........................................................................................................... 266
Common Settings .................................................................................................... 267
Machine Clock/Timers ........................................................................................ 267
Audio Tones........................................................................................................ 269
Screen/Button Settings ....................................................................................... 271
Paper Tray Settings ............................................................................................ 272
Watermark .......................................................................................................... 274
Secure Watermark .............................................................................................. 275
Image Quality...................................................................................................... 276
Reports ............................................................................................................... 277
Maintenance ....................................................................................................... 279
Other Settings ..................................................................................................... 279
Copy Mode Settings ................................................................................................ 287
Copy Tab ............................................................................................................ 287
Copy Defaults ..................................................................................................... 288
Copy Control ....................................................................................................... 291
Original Size Defaults ......................................................................................... 293
Reduce/Enlarge Presets ..................................................................................... 293
Annotation - Create Stamps................................................................................ 293
Network Settings ..................................................................................................... 294
Port Settings ....................................................................................................... 294
Protocol Settings ................................................................................................. 294
Machine’s E-mail Address/Host Name ............................................................... 295
Outgoing / Incoming E-mail Settings................................................................... 295
PKI (Public Key) Settings .................................................................................... 295
Other Settings ..................................................................................................... 296
Print Mode Settings ................................................................................................. 297
Allocate Memory ................................................................................................. 297
Delete Form ........................................................................................................ 299
Other Settings ..................................................................................................... 300
Scan Mode Settings ................................................................................................ 302
General Settings Tab .......................................................................................... 302
Scan Defaults...................................................................................................... 302
Scan to PC Defaults............................................................................................ 304
Original Size Defaults ......................................................................................... 304
Output Size Defaults ........................................................................................... 304
Reduce/Enlarge Presets ..................................................................................... 304
Other Settings ..................................................................................................... 305
Fax Mode Settings................................................................................................... 306
Screen Defaults .................................................................................................. 306
7
Fax Defaults.........................................................................................................307
Fax Control ..........................................................................................................308
File Destination/Output Destination .....................................................................312
Reduce/Enlarge Presets ......................................................................................312
Original Size Defaults ..........................................................................................312
Local Terminal Information ..................................................................................313
iFax Control .........................................................................................................314
E-mail/Internet Fax Settings .....................................................................................316
E-mail Control ......................................................................................................316
Mailbox/Stored Document Settings ..........................................................................319
Mailbox Settings ..................................................................................................319
Stored Document Settings...................................................................................320
Setup Menu ..............................................................................................................322
Mailbox ................................................................................................................322
Job Flow Sheets ..................................................................................................324
Job Flow Sheet Keywords ...................................................................................328
Address Book ......................................................................................................328
Group Send .........................................................................................................335
Comments ...........................................................................................................335
Paper Size/Type ..................................................................................................336
System Administrator Settings .................................................................................337
System Administrator Login ID ............................................................................337
System Administrator’s Passcode .......................................................................337
Maximum Login Attempts ....................................................................................338
Login Setup/Auditron Administration ........................................................................339
Create/Check User Accounts ..............................................................................339
Account Details....................................................................................................341
Reset User Accounts ...........................................................................................341
System Administrator's Meter (Copy Jobs)..........................................................342
User Details Setup...............................................................................................342
Charge / Private Print Settings ............................................................................343
Fax Billing Data....................................................................................................345
Passcode Entry from Control Panel.....................................................................345
Login Setup/Auditron Mode .................................................................................346
11 Job Status ...............................................................................................................349
Job Status Overview ................................................................................................350
Checking Current/Pending Jobs...............................................................................351
Checking Completed Jobs .......................................................................................352
Printing and Deleting Stored Documents .................................................................353
Private Charge Print ............................................................................................353
Charge Print.........................................................................................................355
Secure Print .........................................................................................................356
Sample Print ........................................................................................................358
8
Table of Contents
Delayed Print ...................................................................................................... 359
Public Mailbox ..................................................................................................... 360
Undelivered Faxes .............................................................................................. 361
Printing Pending Jobs.............................................................................................. 363
Handling Error Terminations.................................................................................... 364
12 Machine Status ...................................................................................................... 365
Overview of Machine Status.................................................................................... 366
Machine Status........................................................................................................ 367
Machine Information ........................................................................................... 367
Paper Tray .......................................................................................................... 368
Overwrite Hard Disk ............................................................................................ 369
Print Mode........................................................................................................... 369
Fax Receiving Mode ........................................................................................... 371
Billing Meter/Print Report......................................................................................... 372
Billing Meter ........................................................................................................ 372
User Account Billing Meter.................................................................................. 373
Print Report/List .................................................................................................. 374
Automatically Printed Reports/Lists .................................................................... 381
Supplies................................................................................................................... 383
Faults....................................................................................................................... 384
13 Authentication and Auditron Administration...................................................... 385
Overview of Authentication...................................................................................... 386
Users Controlled by Authentication..................................................................... 386
Types of Authentication ...................................................................................... 386
Features Controlled by Authentication ................................................................ 387
Authentication for Job Flow Sheets and Mailboxes................................................. 390
Job Flow Sheet Types ........................................................................................ 390
Types of Mailboxes ............................................................................................. 393
Linking Job Flow Sheets to Mailboxes ................................................................ 395
Overview of Auditron Administration ....................................................................... 397
Authentication and Auditron Administration ........................................................ 397
Manageable Features and Services ................................................................... 398
14 Maintenance........................................................................................................... 405
Replacing Consumables.......................................................................................... 406
Replacing the Toner Cartridge ............................................................................ 407
Replacing the Drum Cartridge (for customers having a spot maintenance contract)
............................................................................................................................ 409
Replacing the Staple Cartridge (For B-Finisher) ................................................. 411
Replacing the Staple Cartridge (For C-Finisher or C-Finisher with Booklet Maker)
............................................................................................................................ 414
Replacing the Staple Cartridge for Booklet (When a C-Finisher with Booklet Maker
is Installed).......................................................................................................... 415
9
Emptying the Hole Punch Container (When C-Finisher or C-Finisher with Booklet
Maker is Installed)................................................................................................416
Replacing the Stamp Cartridge............................................................................417
Cleaning the Machine...............................................................................................419
Cleaning the Exterior ...........................................................................................419
Cleaning the Document Cover and Document Glass ..........................................419
Cleaning the Film and Constant Velocity Transport Glass ..................................420
Cleaning the Document Feeder Roller ................................................................421
Printing a Report/List ................................................................................................422
15 Problem Solving .....................................................................................................423
Troubleshooting........................................................................................................424
Machine Trouble.......................................................................................................426
Image Quality Trouble ..............................................................................................431
Trouble during Copying ............................................................................................436
Unable to Copy ....................................................................................................436
The Copy Result is Not What was Expected .......................................................436
Trouble during Printing .............................................................................................440
Unable to Print .....................................................................................................440
The Print Result is Not What was Expected ........................................................441
Trouble during Faxing ..............................................................................................443
Sending Problems ...............................................................................................443
Receiving Problems .............................................................................................444
Trouble during Scanning ..........................................................................................447
Unable to Scan with the Machine ........................................................................447
Unable to Import Scanned Documents to the Computer .....................................447
Unable to Send a Scanned Document over the Network (FTP/SMB) .................448
Unable to Send E-mail .........................................................................................449
The Image is not What was Expected .................................................................449
Error Code................................................................................................................452
Other Errors .........................................................................................................506
Paper Jams ..............................................................................................................507
Paper Jams in Top Left Cover A..........................................................................508
Paper Jam in Bottom Left Cover B ......................................................................511
Paper Jams in Bottom Left Cover C ....................................................................512
Paper Jams in Top Cover E.................................................................................513
Paper Jams in the Duplex Kit ..............................................................................514
Paper Jams in Trays 1 to 4 ..................................................................................515
Paper Jams in the Tandem Tray Module.............................................................515
Paper Jams in Tray 5 (Bypass) ...........................................................................516
Paper Jams in the B-Finisher ..............................................................................517
Paper Jams in the C-Finisher / C-Finisher with Booklet Maker ...........................518
10
Document Jams .......................................................................................................528
Stapler Faults ...........................................................................................................530
Table of Contents
Staple Jams in the Staple Cartridge (For B-Finisher) ......................................... 531
Staple Jams in the Staple Cartridge (For C-Finisher or C-Finisher with Booklet
Maker)................................................................................................................. 533
Staple Jams in the Booklet Staple Cartridge (For C-Finisher with Booklet Maker)
............................................................................................................................ 534
16 Appendix ................................................................................................................ 537
Specifications .......................................................................................................... 538
Printable Area.......................................................................................................... 547
Standard Printable Area...................................................................................... 547
Extended Printable Area ..................................................................................... 547
ESC/P-K Emulation ................................................................................................. 548
Emulation ............................................................................................................ 548
Fonts ................................................................................................................... 549
Output Feature.................................................................................................... 549
ESC/P-K Emulation Print Features ..................................................................... 550
ESC/P-K Emulation Settings............................................................................... 550
Magnification Table ............................................................................................. 556
Paper Size and Number of Printable Characters ................................................ 560
PDF Direct Print....................................................................................................... 562
PDF Direct Print Settings .................................................................................... 562
PCL Emulation......................................................................................................... 564
HP-GL2 Emulation................................................................................................... 567
Hard Clip Area .................................................................................................... 571
Printable Area ..................................................................................................... 572
Auto Layout......................................................................................................... 574
Optional Components .............................................................................................. 581
Notes and Restrictions ............................................................................................ 583
Notes and Restrictions on the Use of the Machine ............................................. 583
Notes and Restrictions in the Interrupt Mode...................................................... 585
Notes and Restrictions on the Use of the iFax Feature ...................................... 586
Notes and Restrictions when Connecting with Internet Service Provider ........... 588
Using the Telephone ............................................................................................... 591
Placing a Call ...................................................................................................... 591
Simple Operating Procedures ................................................................................. 593
Fax Settings ........................................................................................................ 593
Scan Settings...................................................................................................... 594
Copy Settings...................................................................................................... 595
Common Settings ............................................................................................... 595
17 Glossary ................................................................................................................. 597
Glossary .................................................................................................................. 598
Index.............................................................................................................................. 603
11
1 Before Using the Machine
This chapter describes how to use this guide, as well as safety notes and legal
notice you need to read before using the machine.
z
Preface .......................................................................................................14
z
Using This Guide ........................................................................................15
z
Organization of This Guide ......................................................................... 16
z
Safety Notes ...............................................................................................19
z
Regulation...................................................................................................27
z
Environment................................................................................................28
z
About License ............................................................................................. 29
z
Legal Notice................................................................................................ 34
1 Before Using the Machine
Preface
Before Using the Machine
1
Thank you for selecting the Fuji Xerox ApeosPort-II 5010/4000/3000, DocuCentre-II
5010/4000 (hereafter referred to as “the machine”).
This guide provides all the necessary copy/print/scan/fax operating procedures,
maintenance information like how to clear paper jams, daily care, setting various items,
and precautions.
This guide assumes that an operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. For information on the environment of the personal
computer in use, basic knowledge of networking environments, and how to operate a
personal computer, refer to the manuals provided with the personal computer,
operating system, and network system.
Please read this guide thoroughly to obtain the best performance on this product. After
reading this guide, be sure to keep it handy for quick reference. It will be useful in case
you forget how to perform operations or if a problem occurs with the machine.
For instructions on configuring your network environment, refer to the Network
Administrator Guide. For information about optional accessories for the printer
functionality, also refer to the guide provided with each optional accessory.
14
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
The equipment is certified by NEMKO in compliance with [IEC60950-1 (AS/NZS
3260)]. The equipment is manufactured under an ISO 9001 Quality System. The
equipment is also certified in compliance with applicable standards by various
national bodies.
The equipment was tested and is certified by the New Zealand Ministry of Commerce
in conformance with CISPR publ. 22 (AS/NZISS CISPR22:2002) which relates to
radio frequency interference regulations, and also complies with the Australian
Communication Authority requirements.
NOTE: Machines intended for use in South Korea and Taiwan have been certified
separately in compliance with their requirements.
Any unauthorized alteration, which includes the addition of new functions or the
connection of external devices, may impact this certification.
Contact your local Xerox representative for a list of approved accessories.
Using This Guide
Using This Guide
This section describes the organization of this guide.
Related Information Sources
We provide the following guides for optimum usage of the machine.
Accompanying Manuals
The machine comes with the following documentation, which is referred to as
accompanying manuals.
The accompanying manuals include the descriptions of how to configure and use the
machine.
User Guide (this guide)
Describes all the necessary steps for the copy/print/scan/fax features, clearing paper
jams, daily care, setting the various items, and the safety information.
Network Administrator Guide
Aimed toward network administrators, as a guide to setting up the network
environment.
ApeosPort Function Guide
Before Using the Machine
1
Describes the features unique to the ApeosPort series.
Manual (HTML)
A guide for installing print drivers, configuring the printer environment, etc. This manual
is included in the CD-ROM of the Driver CD Kit.
Guides for Optional Accessories
Optional accessories are available for this machine. Some of them come with user
guides. The user guides, provided as printed or online documentation, are referred to
as guides for optional accessories.
The guides for optional accessories describe all the necessary steps for using the
optional accessories and installing the software.
15
1 Before Using the Machine
Organization of This Guide
Before Using the Machine
1
This guide consists of the following chapters.
1 Before Using the Machine
Describes how to use this guide as well as cautions on using the product safely and
legally.
2 Product Overview
Describes machine’s basic information such as the names of components, how to
switch on and off, how to use the touch screen, and how to set the power saver feature.
3 Copy
Describes the copy features and operations.
4Fax
Describes the fax features and operations.
5Scan
Describes the scan features and operations.
6 Send from Mailbox
Describes the mailbox features and how to work with mailboxes.
7 Stored Programming
Describes the stored programming feature.
8 Computer Operations
Describes operations performed from a computer, such as printing documents,
importing scanned documents, sending fax, as well as using CentreWare Internet
Services.
9 Paper and Other Media
Describes the types of paper that can be used on the machine, precautions when
handling paper, and how to load paper in trays.
10 System Settings
Describes how to configure the system settings.
11 Job Status
Describes how to confirm job status and delete jobs.
12 Machine Status
Describes how to confirm the machine configurations and error information.
13 Authentication and Auditron Administration
16
Describes the authorization feature for restricting use of the machine, as well as the
administration feature for monitoring usage statuses for each feature using the
authorization feature.
Organization of This Guide
14 Maintenance
Describes procedures for replacing consumables, cleaning the machine, calibration,
and printing reports/lists.
15 Problem Solving
Describes measures for paper jams, and actions when an error message appears.
16 Appendix
Describes the machine specifications, optional accessories, and cautions/restrictions.
17 Glossary
A glossary of terms used in this guide.
Before Using the Machine
Conventions
z
z
z
1
In this document, "Computer" refers to a personal computer or a workstation.
The following terms are used in this guide:
Important :Indicates important information that you should read.
Note :Indicates additional information on operations or features.
The following symbols are used in this guide:
" " : Cross-references in this guide, messages displayed on the
touch screen, and input strings
[ ] : • The names of screens, tabs, buttons, features, and options
displayed on the touch screen
• The names of menus, windows, dialog boxes, buttons, and
other items displayed on computer monitors
< > button : Hardware buttons on the machine’s control panel
< > key : Keys on computer keyboards
> : • Indicates a path to a certain item within a procedure on the
control panel.
Example: When you see the procedure "select [System
Settings] > [Setup Menu] > [Mailbox]", this means that you
need to select [System Settings], select [Setup Menu], and
then select [Mailbox].
• Indicates a path to a certain item within a procedure on a
computer.
Example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this means that you need to click [Start], click [Search], and
then click [For Files or Folders] in order to search for files and
folders.
• The reference is indicated in the following manner:
"Refer to "6 System Settings" > "Common Settings" > "Audio
Tone" in the Administrator Guide."
The sentence above means that you need to refer to the
section "Audio Tone", which can be found under "Common
Settings" in chapter 6 System Settings of the Administrator
Guide.
17
1 Before Using the Machine
z
In this guide, the orientations of originals and paper loaded in trays are described as
follows:
Before Using the Machine
1
, ,Long Edge Feed (LEF):The long edge of the paper is positioned to enter the
machine first.
, ,Short Edge Feed (SEF):The short edge of the paper is positioned to enter the
machine first.
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
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Safety Notes
j
Safety Notes
Before using this product, read "Safety Notes" carefully for safety use.
This product and recommended supplies have been tested and found to comply with
strict safety requirements including safety agency approvals and compliance with
environmental standards. Follow the following instructions for safety use.
WARNING
Any unauthorized alteration including an addition of new functions or connection to
external devices may not be covered by the product warranty. Contact your local Fuji
Xerox representative for more information
Follow all warning instructions marked on this product. The warning marks stand for the
followings:
Used for item that if not followed strictly, can lead death or severe or
fatal injuries and the possibility to do it is comparatively high.
Used for items that if not followed strictly, can lead to severe or fatal
injuries.
Used for items that if not followed strictly, can cause injuries to user or
damages to machine.
A symbol for items to pay attention to when handling machine.
Follow instructions carefully to use machine safely.
Before Using the Machine
1
Caution Flammable Explodable Electric
shock
Heated
surface
Moving
ect
ob
A symbol for prohibited items. Follow instructions carefully to avoid
any dangerous acts.
Prohibited No fire Do not
touch
Do not use
in bathroom
Do not
tear down
Keep away
from wet
A symbol for items that must be performed. Follow instructions
carefully to carry out these essential tasks.
Instructions Unplug Ground/
Earth
Pinched
fingers
Never
touch
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Before Using the Machine
1
1 Before Using the Machine
Electrical Safety
This product shall be operated by the power source as indicated on the product's data
plate. Consult your local power company to check if your power source meets the
requirements.
WARNING: Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug
fits only into an earthed electrical outlet. If the plug doesn't fit to the outlet,
contact an electrician to replace the outlet to avoid risk of electric shock. Never
use an earthed adapter plug to connect the product to the electrical outlet that
has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.
Plug the power cord directly into a grounded electrical outlet. To prevent
overheat and a fire accident, do not use an extension cord, a multi-plug
adaptor or a multiple connector. Consult your local Fuji Xerox representative
to check if an outlet is grounded.
Connect this product to a branch circuit or an outlet that has larger capacity
than the rated ampere and voltage of this product. See the data plate on the
rear panel of this product for its rated ampere and voltage.
Never touch the power cord with wet hand. It may cause electric shock.
Do not place an object on the power cord
Always keep the plug connection free of dust. The dusty and damp
environment may bring about minute electric current in a connector. It may
generate heat and eventually cause a fire accident.
To avoid the risk of electric shock and a fire accident, only use the power cord
supplied with this product or the ones designated by Fuji Xerox.
The power cord is exclusive use for this product. Do not use it for any other
product.
Do not damage or alter the power cord. Damage and alteration may generate
heat and eventually cause electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your local
Fuji Xerox representative for its replacement. Do not use a damaged or
uninsulated cord to avoid the risk of electric shock and a fire accident.
When cleaning this product, always switch off and unplug it. Access to a live
machine interior may cause electric shock.
Do not unplug or re-plug this product with the switch on. Plugging and
unplugging a live connector may deform the plug and generate heat, and
eventually cause a fire accident.
Hold the plug not the cord when unplugging this product, or it may damage the
cord and cause electric shock or a fire accident.
20
Switch off and unplug the product when it is not used over weekends or long
holidays. It may cause deterioration of insulations and eventually electric
shock or a fire accident.
Once a month, switch off this product and check if
z
the power cord is plugged firmly into an electrical outlet;
z
the plug is not excessively heated, rusted or bent;
z
the plug and electrical outlet are free of dust; and
z
the power cord is not cracked or worn down.
Once you notice any unusual condition, switch off and unplug this product first
and contact your local Fuji Xerox representative.
Machine Installation
Do not locate this product where people might step on or trip over the power
cord. Friction or excessive pressure may generate heat and eventually cause
electric shock or a fire accident.
Never locate this product in the following places:
z
Near radiators or any other heat sources
z
Near volatile flammable materials such as curtains
z
In the hot, humid, dusty or poorly ventilated environment
z
In the place receiving direct sunlight
z
Near cookers or humidifiers
Safety Notes
Before Using the Machine
1
Locate this product on the level and sturdy surface that can withstand a weight
of 200 Kg. Otherwise, if tilted, the product may fall over and cause injuries.
Locate this product in a well-ventilated area. Do not obstruct ventilation
openings of the product. Poor ventilation may cause overheat and a fire
accident.
Keep the minimum clearance as follows for ventilation and an access to the
power plug. Unplug the product if an abnormal condition is noted.
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1 Before Using the Machine
Before Using the Machine
1
1185
580
DocuCentre
1340
1185
75
650
1185
460
560
DocuCentre, with B-Finisher and Side Tray
200
DocuCentre with High Capacity Feeder
700
560
1440
580
200
ApeosPort
1340
75
650
460
560
75
75
680
430
200
1185
580
560
2140
DocuCentre, with C-Finisher and Side Tray
650
460
1000
22
Safety Notes
Do not incline the product at more than 10 degree angle. Otherwise, it may fall
over and cause injuries.
Always lock the wheels of this product after installation. Otherwise, it may fall
over or slide and cause injuries.
Before Using the Machine
To keep this product in a good performance and condition, always use it in the
following environment:
z
Temperature: 10 - 32°C
z
Humidity: 15 - 85%
When the product is left in a chilly room and the room is rapidly warmed up by
heater, dew condensation may form inside the product and cause a partial
deletion on printing.
Operational Safety
The operator's product maintenance procedures are described in the customer
documentation supplied with this product. Do not carry out any other
maintenance procedures not described in the documentation.
This product features safety design not to allow operators access to hazard
areas. The hazard areas are isolated from operators by covers or protectors
which require a tool to remove. To prevent electric shock and injuries, never
remove those covers and protectors.
To avoid the risk of electric shock and a fire accident, switch off and unplug the
product promptly in the following conditions, then contact your local Fuji Xerox
representative.
z
z
z
z
z
z
z
1
The product emits smoke or its surface is unusually hot.
The product emits unusual noise or odor.
The power cord is cracked or worn down.
A circuit breaker, fuse or any other safety device is activated.
Any liquid is spilled into the product.
The product is soaked in water.
Any part of the product is damaged.
Do not insert any object into slots or openings of this product.
Do not place any of the followings on the product:
z
Liquid container such as flower vases or coffee cups
z
Metal parts such as staples or clips
z
Heavy objects
If liquid is spilled over or metal parts are slipped into the product, it may cause
electric shock or a fire accident.
23
1 Before Using the Machine
n
Do not use conductive paper such as carbonic paper or coated paper. When
paper jam occurs, it may cause short-circuit and eventually a fire accident.
Before Using the Machine
1
When cleaning this product, use the designated cleaning materials exclusive
to it. Other cleaning materials may result in poor performance of the product.
Never use aerosol cleaners, or it may catch fire and cause explosion.
Never play the CD-ROM supplied with the product on an audio player. Always
use a CD-ROM player. Otherwise, large sound may damage audio players or
your ears.
Laser Safety
CAUTION: Any operations or adjustments not stated in the operation manual
may cause hazardous light exposure and eventually burn injuries or loss of
eyesight.
This product has been tested and found to comply with the Class 1 Laser
Equipment requirements defined by the international standard IEC60825 and
has no light exposure hazard. The product has no hazardous light emission as
it features light protection components and covers to shut in all light beam
during operation and maintenance.
Always follow all warning instructions marked on or supplied with this product.
To avoid the risk of burn injuries and electric shock, never touch the area with
the "High Temperature" or "High Voltage" marks on.
Keep electrical and mechanical safety interlocks effective. Keep the safety
interlocks away from magnetic materials. Magnetic materials may accidentally
activate the product and cause injuries or electric shock.
A ground fault interrupter is
embedded in this product.
If current leakage occurs,
the ground fault interrupter
automatically cuts off
power circuit to prevent
electric shock and a fire
accident. The ground fault
interrupter is normally ON.
Check once a month if the
ground fault interrupter
works properly in accordance with the following procedure:
1) Turn off the power of the product.
<TEST> button
<RESET> butto
24
2) Push the RESET button of the ground fault interrupter and make sure the
button is kept retracted even after the pushing force is released.
3) Push the TEST button lightly with sharp edges such as pen tip and make
sure that the RESET button returns to the projected position.
This is the end of the check procedure.
4) Push the RESET button again and make sure the button is kept retracted.
If the circuit does not work properly, contact your local Fuji Xerox
representative.
Safety Notes
Do not attempt to remove a paper jammed deeply inside the product,
particularly a paper wrapped around a fuser or a heat roller. Otherwise, it may
cause injuries or burns. Switch off the product promptly and contact your local
Fuji Xerox representative.
Never touch the paper output area of the finisher during operation. It may
cause injuries.
Be careful in removing jammed staples.
Do not apply excessive force to hold thick document on the platen glass. It may
break the glass and cause injuries.
To move this product to another location, contact your local Fuji Xerox
representative.
Ventilate well during extended operation or mass copying. It may affect the
office air environment due to odor such as ozone in a poorly ventilated room.
Provide proper ventilation to ensure the comfortable and safe environment.
Before Using the Machine
1
Consumable
Store all consumables in accordance with the instructions given on its package
or container.
Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum
cleaner for the spills. It may catch fire by electric sparks inside the vacuum
cleaner and cause explosion. If you spill a large volume of toner, contact your
local Fuji Xerox representative.
Never throw a toner cartridge into an open flame. Remaining toner in the
cartridge may catch fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji
Xerox representative for its disposal.
CAUTION: RISK OF EXPLOSION IF BATTERY IS REPLACED BY AN
INCORRECT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO THE
INSTRUCTIONS.
Keep the toner cartridge out of the reach of children. If a child accidentally
swallows toner, spit it out, rinse mouth with water, drink water and consult a
physician immediately.
When replacing the toner cartridge, be careful not to spill the toner. In case of
any toner spills, avoid contact with clothes, skin, eyes and mouth as well as
inhalation.
25
Before Using the Machine
1
1 Before Using the Machine
If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at
least 15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth
with water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of
water and consult a physician immediately.
26
Regulation
Radio Frequency Emissions (Class B)
This product has been tested and found to comply with the limits for a Class B digital
device, pursuant to the International Standard for Electromagnetic Interference (CISPR
Publ. 22) and Radiocommunications Act 1992 in Australia/New Zealand. These limits
are designed to provide reasonable protection against harmful interference in a
residential installation. This product generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this product does cause harmful
interference to radio or television reception, which can be determined by turning this
product off and on, the user is encouraged to try to correct the interference by one or
more of the following measures:
z
Reorient or relocate the receiving antenna.
z
Increase the separation between this product and the receiver.
z
Connect this product into an outlet on a circuit different from that to which the
receiver is connected.
z
Consult the dealer or an experienced radio/TV technician for help.
Regulation
Before Using the Machine
1
Changes and modifications to this product not specifically approved by Fuji Xerox may
void the user’s authority to operate this product.
Product Safety Certification (CB)
This product has been tested and found to comply with IEC60950-1:ed.1 and certified
by NEMKO.
NEMKO : IEC60950-1:ed. 1
27
1 Before Using the Machine
Environment
Before Using the Machine
1
z
Emissions of dust, ozone and styrene from this product have been tested and found
to comply with the Eco Mark criteria on chemical emission for copiers. According to
the test procedures defined by JIS X6936, the test was performed under the
condition of monochrome copying, using the toner type ApeosPort-II 5010/4000/
3000 DocuCentre-II 5010/4000 Toner (Black) that is recommended for this product.
z
For environmental protection and efficient use of resources, Fuji Xerox reuses
returned toner cartridges to make recycle parts, recycle materials or energy
recovery.
z
Proper disposal is required for drums and toner cartridges no longer needed. Do not
open drum and toner cartridge containers. Return them to your local Fuji Xerox
representative.
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