Xerox ApeosPort C5540 I, ApeosPort C6550 I, DocuCentre C5540 I, DocuCentre C6550 I User Guide

ApeosPort C6550 I/C5540 I

DocuCentre C6550 I/C5540 I

User Guide

Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server are

either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other coun trie s.

Novell, NetWa r e, Intran etWare and NDS are

registered trademarks of Novell, Inc. in the United States and other countries.

Adobe, Acrobat, PostScript, PostScript3, and PostScript Logo are

trademarks of Adobe Systems Incorporated.

Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, MacOS and TrueType are

trademarks of Apple Computer, Inc., registered in the U.S. and other countries. HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation. All product/brand names are trademarks or registered trademarks of the respective holders.

The data sav ed in th e h ar d dis k of t he mach ine ma y b e l ost if th er e is a ny p r oblem in th e h ard d is k. Fu ji Xerox is not r esponsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hac ki n g.

Important

modified in whole or part, without the written consent of the publisher. (2) Parts of this manual are subject to change without prior notice. (3) We welcome any comments on ambiguities, errors, omissions, or missing pages. (4) Never attempt any procedure on the machine that is not specif ically described in this manual. Unauthorized

operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized

operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

Xerox, The Document Company and Ethernet are registered trademarks.

DocuWorks and CentreWare are trademarks.

Table of Contents........................................................................................................1

1 Before Usin g th e Ma ch ine ......... .. ................ .......................................... ................. 11

Preface ...................................................................................................................... 12

Using This Guide.............................. ............................. ............................. ............... 1 3

Guides Supplied.................................................................................................... 13

Organization of this Guide.................................................................................... 14

Conventions.......................................................................................................... 15

Safety Notes.............................................................................................................. 16

WARNING - Electrical Safety Information.................. ...........................................17

Laser Safet y In f o rm a t io n................. .. ............... ............................. ........................ 17

Operational Safety Information ............................................................................. 18

Maintenance Information....................... ...............................................................19

Ozone Safety Information..................................................................................... 19

For Consumables.................................................................................................. 19

Radio Frequency Emissions...................................... ...........................................19

Product Safety Certification................................. ................. ................................ 20

Table of Contents

The Objectives of the International Energy Star Program.............. ................... ........ 21

2 Sided Feature ....................................................................................................21

Power saving feature (Lower Power mode/Sleep mode)........... ...........................21

About License................................ ................................... ......................................... 22

OpenSSL .............................................................................................................. 22

SSLeay ................................................................................................................. 23

Heimdal................................................................................................................. 24

JPEG Code........................................................................................................... 24

Illegal Copies and Printouts......................................................... .................... ..........25

2 Product Overview....................................................................................................27

Machine Components................................................................................................28

Power On / Off................. ............... ................ ............................ ............................. .. 33

Powering O n ........................................... ............................. ............................. .... 33

Powering O ff ............... .. ............... ............................. ............................. ............... 3 3

Circuit Breaker........................................................................................................... 34

Power Saver mode.................................................................................................... 35

Changing the Power Saver Mode Change Interval...............................................35

Exiting the Power Saver Mode.............................................................................. 37

Control panel.............................................................................................................38

Customizing of the Control Panel ......................................................................... 40

3 Copy.......................................................................................................................... 41

Copying Procedure . ...................................................................................................42

Step 1 Loadi ng D o c u m e n ts.......... ... .. .......................................... .......................... 42

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Step 2 Selecting Features ................................................ .. .................. .................44

Step 3 Entering the Quantity..................................................................................45

Step 4 Starting the Copy Job.................................................................................45

Step 5 Confirming the Copy Job in the Job Status................................................46

Operations during Copying.........................................................................................47

Stopping the Co p y J o b . .. ............................. ............................. ............................ .4 7

Changing the Number of Copies .................................... .................... ...................48

Interrupting th e C op y Jo b . ... ............... ............................. ............................ ..........48

Basic Copying ............................................................................................................50

Reduce/Enlarge (Making Enlarged/Reduced Copies)....................... ....................50

Paper Supply (Selecting the Paper for Copying)....................... ............................52

Output Color (Selecting the Color to Copy) ...........................................................54

Copy Position/Margin Shift (Shifti ng the Image Copy Posi tion).............................57

Border Erase (Erasing Edges and Margin Shadows in the document) .................57

Lighten/Darken (Adjusting the Copy Density)........................................................57

Image Quality................... ............................... ................. ............................... ...........58

Image Quality Presets (Selecting Image Quality)................. ................ .................58

Original Type (Selecting the Document Type).......................................................59

Lighten/Darken/Contrast (Adjusting the Copy Density and Contrast)....................60

Sharpness/Color Saturation

(Adjusting the Sharpness and Color Saturation of Images)...................................61

Auto Exposure (Erasing the Background Color of Documents)......... .................. ..61

Color Balance (Adjusting Color Balance) ..............................................................62

Color Shift (Adjusting Color Tone).........................................................................62

Gloss Level (Enhancing Gloss of the Document)..................................................63

Scan Options..............................................................................................................64

2 Sided Copying (Making 2 sided Copies)............................ .. ...............................64

Book Copying (Copying Facing Pages onto Separate Sheets).............................65

2 Sided Book Copy (Making 2 Sided Copies of Facing Pages)......................... ....66

Original Size (S p e c ify ing the Scan Size fo r th e Doc u m e n t)...... ............... ..............6 7

Mixed Size Originals (Scanning Different Size Docume nts Simultaneously) ........68

Edge Erase (Erasing Edges and Margin Shadows of the Document)...................69

Image Shift (Shifting the Image Copy Position).....................................................69

Image Rotation

(Making Copies with the Image Rotated Vertically or Horizontally).......................71

Mirror Image/Negative Image (Making Reversed Copies of Images)....................72

Original Orientation (Specify the Orientation of Loaded Documents)....................73

Output Format ............................................................................................................74

2 Sided Copying (Making 2 sided Copies)............................ .. ...............................74

Finishing (Outputting by Specifying Finishing).......................................................75

Booklet Creation (Creating a Booklet) ...................................................................76

Covers (Attaching a Cover to Copies) ...................................................................79

Transparency Separators

(Inserting Blank Sheets between Transparencies)................................................80

Multiple-Up (Copying Multip le Sheets onto One Sheet)................ ........................81

Table of Contents

Poster (Making Enlarged Copies Spread over Multiple Sheets)...........................82

Repeat Image (Making Multiple Copies on One Sheet)............. ........................... 83

Tab Margin Shift (Copying on Tab Paper)............................................................84

Annotation (A d d in g S ta m p / D a te /Page Numbe r to C o pi e s).................. ................. 85

Set Numbering (Printing Control Number on the Background).............................89

Folding (Ou tp u tting Bi-Folde d p a per)...................... .......................................... .... 92

Preset Repeat Image (Making Multiple Copies on a Single Sheet)...................... 93

Output Orientation (Specifying Face Up or Down)................................................ 93

Job Assembly............................................................................................................ 94

Build Job

(Making Copies of Documents with Different Settings in a Single Operation)...... 94

Sample Set (Checking the Finished Output of the Copy) ..................................... 96

Document > 50 sheets (Adding Originals).......................... ............................... ... 97

Delete Outs id e /Delete Inside

(Deleting Outside or Inside of the Selected Area when Copying)......................... 98

4 Scan........................................................................................................................ 101

Scanning Procedure............................. ................... ................................ ................102

Step 1 Loadi ng D o c u m e n ts.......... ... .. .......................................... ........................ 102

Step 2 Selectin g F ea t u re s.......... ................ ............................ ............................. 1 0 4

Step 3 Starting the Scan Job .............................................................................. 105

Step 4 Confir m in g th e Sc a n Job in t h e J o b S ta t u s . ............................. ............... 10 7

Step 5 Saving the Scanned Data........................................................................107

Stopping the Scan Job ............ .. .......................................... ....................................108

E-mail ...................................................................................................................... 109

Address Bo o k........... ... ............... ............................. ............................. ............... 1 0 9

Keyboard.............................................................................................................110

Sender ................................................................................................................ 111

Recipien t N a me /E -mail Address....... .. ............................. ................................... 111

From.................................................................................................................... 112

Subject................................................................................................................ 112

Mail Conten ts....................... ............................ ............................. ...................... 112

Scan to Mailbox....................................................................................................... 113

Document List..................................................................................................... 113

Network Scanning ...................................................................................................114

Scan to FTP/SMB.................................................................................................... 115

Transfer Pro t o co l . ............................. ............................ ............................. ......... 115

Address Bo o k........... ... ............... ............................. ............................. ............... 1 1 5

Specifying a F or w ard D e s tin a tion....... ............................. ............... ................ .... 116

Basic Scanning........................................................................................................ 117

Output Color (Selecting the Color to Scan)......................................................... 117

2 Sided Originals (Scanning Both Sides of a Document)...................................118

Original Type (Select the Document Type)......................................................... 119

File Format (Selecting the Format of Scanned Data).........................................119

Image Quality .......... .................. ................... .................. .................. .................. ..... 121

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Photograph Scanning (Scanning a Color Photograph)..... .. .................................121

Lighten/Darken/Contrast (Adjusting Scan Density and Contrast)........................121

Sharpness (Adjusting Document Sharpness)........................................... .. .........122

Auto Exposure (Erasing the Background Color of Documents)......... ..................122

Background Suppression (Suppressing the Document Background)........... .......122

Color Space (Specifying Color Space) ................................................................123

Scan Options............................................................................................................124

Scan Resolution (Specifying a Scanning Resolution)..........................................124

2 Sided Originals (Scanning Both Sides of the Document).................................124

Book Scanning (Scanning Facing Pages onto Separate Sheets).......................124

Scan Size (Specifying a Scanning Size).................................. ..................... .......125

Mixed Size Originals (Scanning Different Size Documents Simultaneously) ......126

Edge Erase (Erasing Edges and Margin Shadows in the Document).................127

Reduce/Enlarge (Specifying a Scanning Ratio)....... ............................................128

Output Format ..........................................................................................................129

Image Compression (Specifying an Image Compression Ratio).........................129

Read Status (MDN) ............ .. .................... .. .................... .....................................130

Split Send (S en d i ng in S ec t io n s ) ............................ ............................. ................130

File Name (Specifying a Filename to Save) ............................ ................... .........130

Reply To (Set the Address for Reply)..................................................................130

File Name Conflict (Setting Procedures When a File Name is Overlapped).......131

Document Name (Specifying a Filename to Save to)..........................................131

Encryption (Sending Encrypted E-mail by S/MIME) ............................................132

Digital Signature (Sending E-mail with a Digital Signature by S/MIME)..............132

5 Check Mailbox........................................................................................................133

Check Mailbox Procedure................................... .. ...................... .............................134

Step 1 Openin g th e [C h e c k M a il b o x] Screen. .. .......................................... ..........134

Step 2 Selecting the Mailbox ...............................................................................134

Step 3 Checking/Selecting Mailbox Documents..................................................134

Step 4 Operating Mailbox Documents.................................................................135

Selecting a Mailbox ..................................................................................................136

Checking/Selecting Mailbox Documents..................................................................137

Printing/Deleting Documents in the Mailbox.............................................................138

Configuring / S ta rting Job Flow .......... ................ ............... ............................. ............1 3 9

Creating a Job Flow.............................................................................................139

Job Flow Restrictions...........................................................................................142

6 Job Flow Sheets............................... ...................... ...................... .. ...................... ..143

Job Flow Procedure .......................... ........................................... .. ..........................144

Step 1 Displaying the [Job Flow Sheets] Screen.................................................144

Step 2 Selecting a Job Flow ................................................................................144

Step 3 Confirming/Changing a Job Flow........................................... ..................145

Step 4 Starting a Job Flow...................................................................................145

Job Flow List ............................................................................................................146

Table of Contents

Job Flow Sheet Filtering ................................................. ....................................146

Confirming/Changing Job Flow...............................................................................147

7 Stored Prog r a mming..... ............... ................ ............................ ............................. 1 4 9

Stored Prog ra mming Overvie w ............. ............... ............................. ...................... 150

Registering/Deleting/Renaming Stored Programs................................................... 151

Registeri n g S to r e d Pr o gr a m s....... ................ .......................................... ............. 151

Deleting Sto r e d P ro g r a m s.......... .. ... ............................ ............................. ........... 152

Entering/Changing Stored Program Name.................. ...................... .................152

Assigning/Changing Icons for Stored Programs..................... ............................ 153

Calling Stor ed P ro g rams ....... ................ ............... ............................. ...................... 154

8 Computer Operations............................................................................................ 155

Overview of Features ..............................................................................................156

Print Driver.......................................................................................................... 156

Network Scanner Utility 2....................................................................................157

CentreWare Internet Services............................................................................. 158

Printing .................................................................................................................... 161

E-mail Printing ......................................................................................................... 162

Setup................................................................................................................... 162

Sending E-mail..... ............................. ............................ ............................. ......... 162

Importing Scanned Data...................................................... .................... ................164

Importing from a TWAIN Compatible Application ............................................... 164

Importing fro m Mailbox Viewe r 2 ............... .. ............... ............................. ........... 166

Importing us ing CentreWare In t er n e t S e rv ic e s....... .. .. ............................. ........... 168

Import using WebDAV protocol...........................................................................170

9 Paper and Other Media ................... ...................................................................... 173

Paper Types........................................................................................................... .174

Paper Type ......................................................................................................... 174

Loading Paper......................................................................................................... 177

Loading Paper in the Trays 1 to 2.................................. .................................... .178

Loading Paper in the Tray 3..................... .................................... .................. .. ... 178

Loading Paper in the Tray 4..................... .................................... .................. .. ... 179

Loading Paper in the Tray 5 (Bypass) ................................ .. ..............................180

Loading Paper in the Tray 6..................... .................................... .................. .. ... 181

Loading Tab Paper .............................................................................................181

Changing the Paper Size for the Trays ................................................................... 183

Changing the Paper Size for the Trays 1 to 2....................................... ..............183

Changing the Paper Size for the Trays 3 to 4....................................... ..............184

Changing the Paper Size for the Tray 6.......................... ................................. ... 186

Changing Paper Settings......................................................................................... 188

10 System Settings..................................................................................................... 191

System Settings Procedure..................................................................................... 192

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Step 1 Entering System Administration Mode .....................................................192

Step 2 Entering the System Administrator UserID and Password.......................192

Step 3 Selecting the Operation Mode from the System Administrator Menu......192

Step 4 Selecting an Item from the [System Settings] Screen..............................193

Step 5 Setting the Feature...................................................................................194

Step 6 Exiting System Administration Mode........................................................194

System Settings Menu List......................................... .................... .................... ......195

Entering Text............................................................................................................203

Common Sett in g s............ .. ............... ............................. ............................. ..............2 0 4

Machine Clock/Timers ............... .. ... ............................ ............................. ............2 0 4

Audio Tones........... ............................. ............................. ............................ ........207

Screen Defau l t s ............ .. ............................. ............................. ............... ............20 9

Paper Tray Settings.............................................................................................210

Set Numbering.....................................................................................................215

Image Quality Adjustment............................... .....................................................217

Reports................................................................................................................219

Maintenance........................................................................................................219

Other Settin g s................... ... ............... ............................. ............................ ........220

Copy Mode Settings.................................................................... .............................227

Basic Copying Tab...............................................................................................227

Copy Defaults......................................................................................................229

Copy Control........................................................................................................233

Original Size Defaults ..........................................................................................235

Reduce/Enlarge Presets......................................................... .................... .. .......236

Custom Colors.....................................................................................................237

Network Settings ......................................................................................................238

Port Setting s ............... ............... ............................. ............................. ................238

Protocol Settings..................................................................................................239

Machine E-mail Address/Host Name...................................................................239

POP3 Server Se tt in g s....... ................ ............................ ............................. ..........239

SMTP Server Settings .........................................................................................239

Domain Filter .......................................................................................................239

Remote Aut h en t ication Server S e ttings...............................................................240

PKI (Public Key) Settings.....................................................................................241

Other Settin g s................... ... ............... ............................. ............................ ........242

Print Mode Settings..................................................................................................243

Allocate Memory..................................................................................................243

Delete Form.........................................................................................................245

Other Settin g s................... ... ............... ............................. ............................ ........246

Scan Mode Settings........................... .. ....................................... .............................249

Basic Scanning Tab................ .. .................... .................... ...................................249

Scan Defaults ......................................................................................................250

Scan-to-FTP/SMB Defaults .................................................................................252

Scan Size Defaults ..............................................................................................252

Table of Contents

Output Size Defaults................ ............................. ............................ .................. 253

Reduce/Enlarge Presets..................................................................................... 254

Other Settin g s........ .. ................ ............... ............................. ............................. .. 2 5 4

E-mail Settings ........................................................................................................ 256

E-mail Defaults.................................................................................................... 256

Address Search (Directory Service).................................................................... 256

Other Settin g s........ .. ................ ............... ............................. ............................. .. 2 5 9

Mailbox/Stored Document Settings ......................................................................... 262

Mailbox Settings.................................................................................................. 262

Stored Docu ment Settings................................................. ................................. 263

Job Flow Settings .................................................................................................... 264

Setup Menu............................................................................................................. 265

Mailbox................................................................................................................ 265

Job Flow Sheets ........ ................... ................................................... ................... 267

Address Bo o k........... ... ............... ............................. ............................. ............... 2 7 4

Paper Size/Type ................................................................................................. 277

System Administrator Settings ................................................................................ 278

System Administrator Login ID........................... .................. .................. ............278

System Administrator Password......................................................................... 278

Maximum L ogin Attempts ................................ .......................................... ......... 279

Create/Check User Accounts.............................................................................. 280

Reset User Accounts.......... ................................................................................ 282

Meter (Copy Jo b s) for System Ad mi n i strator...................................................... 283

User Details Setup.............................................................................................. 284

Charge Print Settings.......................................................................................... 285

Password Entry from Control Panel.................................................................... 286

11 Job Status.............................................................................................................. 289

Job Status Overview................................................................................................ 290

Checking Current/Pending Jobs..............................................................................291

Checking Completed Jobs....................................................................................... 292

Printing and Deleting Stored Documents............................................................. ... 293

Charge Print........................................................................................................ 293

Secure Print........................................................................................................ 294

Sample Print ....................................................................................................... 296

Delayed Pri n t .................. ............................. ............................. .......................... 297

Preferentially Printin g Pending Pri n t Jobs.......................... ................ ..................... 298

Handling Error Terminations............... .. .................... ............................................... 299

12 Machine Status ...................................................................................................... 301

Overview of Machine Status.................................................................................... 302

Machine Sta t u s.................. .. ................ ............................ ............................. ........... 303

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Machine Information .................. .. ............................. ............................. ..............303

Paper Tray...........................................................................................................304

Overwrite Hard Disk.............................................................................................305

Print Mode .... ... ............... ............................. ............................. ........................... 3 0 5

Billing Meter/Print Report .........................................................................................308

Billing Meter....... ............... ............................. ............................. .........................3 0 8

User Account Billing Meter .............................. ............................. .......................309

Print Report/List...................................................................................................310

Consumables ...........................................................................................................316

Faults........................................................................................................................317

13 Authentication and Auditron Administration ......................................................319

Overview of Authentication............................................................. ..........................320

Users Controlled by Authentication................ .............................................. .......320

Types of Authentication.......................................................................................320

Features Controlled by Authentication.................................................................321

Authentication for Job Flow Sheet and Mailbox................... .. .................................323

Job Flow Sheet Types.........................................................................................323

Types of Mail bo x e s.................. .. .. ............................. ............................. .............. 3 2 7

Linking Job Flow Sheet and Mailbox...................................................................330

Overview of Auditron Administration ........................................................................332

Authentication and Auditron Administ ration.........................................................332

Manageable Features and Services.............................................. .................. .. ..332

14 Maintenance............................................................................................................337

Replacing C o ns u m a b l es .................................. .......................................... ..............3 3 8

Replacing Toner Cartridges.................................................................................339

Replacing the Waste Toner Container................................................ .................340

Replacing Drum Cartridge R1

(for customers having a spot maintenance contract)...........................................342

Replacing Drum Cartridge R2/R3/R4

(for customers having a spot maintenance contract)...........................................346

Replacing the Staple Cartridge (with Finis her C or Booklet finisher C)...............349

Replacing the Staple Cartridge for bookle t (gutter) (with Booklet fini sher C) ......351

Emptying Punch Scrap Container (with Finisher C or Booklet fini sher C)...........352

Cleaning the Machine...............................................................................................354

Cleaning the E xt e ri o r ............................ ................ ............................ ...................354

Cleaning the Document Cover and Document Glass..........................................354

Cleaning the Film Section and Document Feeder Glass.....................................355

Cleaning Document Feeder Rollers.....................................................................355

Executing Auto Gradation Adjustment .....................................................................357

Printing a Report ......................................................................................................361

15 Problem Solvi n g . .. .. ............................. ............................ ............................. ..........363

Troubleshooting........................................................................................................364

Table of Contents

Machine Trouble......................................................................................................366

Image Quality Problems.................................. ................... .................. .................. .371

Trouble during Copying........................................................................................... 376

Unable to Copy................................................................................................... 376

The Copy Result is not What was Expected................................ ....................... 377

Trouble during Printing............................................................................................ 381

Unable to Print .................................................................................................... 381

The Printed Result is not what was Expected............ ................................... ...... 382

Trouble during Scanning .............................. ................ ................ ...........................384

Unable to Sc a n with the Machine ..... ............................ ............................. ......... 384

Unable to Import Scanned Document into Computer......................................... 385

Unable to Send the Scanned Document over the Network (FTP/SMB) ............. 386

Problems with Sending E-mail............................................................................386

Image not What was Expected................. .. ....................................... .................386

Error Codes............................... .............................. .............. ............................. ..... 389

Other Errors ............. ... ............................ ................ ............................. ............... 4 0 5

Paper Jams ............................. ................. ................ ................. ................ ..............406

Paper Jams in the Trays 1 to 2........................................................................... 407

Paper Jams in the Tray 3.................................................................................... 407

Paper Jams in the Tray 4.................................................................................... 408

Paper Jams in the Tray 5 (Bypass)..................................................................... 408

Paper Jams in the Tray 6.................................................................................... 409

Paper Jams in the Transfer Module....................................................................411

Paper Jams in the Bottom Left Cover................................................................. 412

Paper Jams in the Bottom Right Cover............................................................... 413

Paper Jams in the Output Tray........................................................................... 414

Paper Jams in the Finisher C or the Booklet finisher C ...................................... 415

Document Jams ...................................................................................................... 426

Stapler Faults ..........................................................................................................429

Staple Jams in the Staple Cartridge (Finisher C or Booklet finisher C)..............430

Staple Jams in the Booklet Staple Cartridge (Booklet finisher C).......................431

16 Large Colo r C o n tr o l P a ne l ..... .. .......................................... ................................... 433

Control Panel ...........................................................................................................434

Customizing of the Control Panel ....................................................................... 436

Differences between Standard Control Panel and

Large Color Con trol Panel....................... ............................. ............................ ....... 437

General Differences............. ............................ ............................. ...................... 437

Differenc e s in C o p yi n g.................... .. ............................ ............................. ......... 437

Differences in Scanning......................................................................................440

Differenc e s in E -m a i l.................................. ............... ............................. ............. 44 0

Difference s in S ca n to Ma ilb o x .. .. ............................. ................ ............... ........... 440

Differenc e s in N e tw o r k S c a nn ing....................... ............................. .................... 441

Differenc e s in S ca n to FT P /SMB.............................................. .......................... 441

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Differences in Check Mailbox ..............................................................................441

Differences in Stored Programming.....................................................................442

Differences in Job Flow Sheet............................ .................................. ...............442

Differences in Job Status Screen ........................................................................442

Differences in System Settings............................................................................443

17 Appendix.................................................................................................................449

Specifications ...........................................................................................................450

Printable Are a.... ... .. ............................. ............................ ............................. ............4 5 8

Standard Printing Area ........................................................................................458

Extended Printing Area.............................................. ................ .. ........................458

Using ESC/P Emulation ...........................................................................................459

About Emulation ..................................................................................................459

Fonts....................................................................................................................460

Output functions...................................................................................................460

Print Features in ESC/P Emulation Mode............................................................461

Settings in ESC/P Emulation Mode..................... .. ...................... .. ......................461

Table of Magnifications........................................................................................467

Paper Size and Number of Possible Printing Characters....................................472

Using PDF Dire c t P rin t ........ ............................. ............................. ........................... 4 7 5

Setting Items for the PDF Direct Print Feature....................................................475

PCL Emulatio n ......................... ............................ ............................. .......................477

HP-GL2 Emulation ...................................................................................................480

Hard Clip Area .....................................................................................................485

Printable Are a...... .. ................ ............................ ............................. .....................486

Auto Layout..........................................................................................................488

List of Options ..........................................................................................................495

Notes and Res trictions ............... ............... ............................. ............................. .....496

Notes and Re s tr ictions on the Use o f th e Ma ch ine... .. .........................................4 9 6

Notes and Re s tr ictions on Interrupting Job........... .. .............................................496

Simple Procedures...................................................................................................498

Scan Settings.......................................................................................................498

Copy Settings ......................................................................................................498

Common Function Settings .......................... .................. ................... .................. 498

Index...............................................................................................................................501

1 Before Using the Machine

This chapter contains descriptions about how to use this document, as well as cautions on using the product safely and legally.

Preface .......................................................................................................12

Using This Guid e ......... .. ............................. ............................ ................ ....13

Safety Notes ...............................................................................................16

The Objectives of the International Energy Star Program..........................21

About License.............................................................................................22

Illegal Copies and Printouts.................... ....................................................25

1 Before Using the Machine

Preface

Before Using the Machine

Thank you for selecting the Fuji Xerox ApeosPort C6550 I/C5540 I, DocuCentre C6550 I/C5540 I.

This guide provides all the necessary copy/p rint/scan operating procedures, maintenance information like how to clear paper jams, daily care, se tting various ite ms, and precautions.

This guide assumes that the operator has a basic knowledge of the operating environment of the personal computer in use, networ king environments, and how to operate a personal computer.

Please read this guide thoroughly to obtain the best per formance on this product. After reading this guide, be sure to kee p it handy for q uick refere nce. It will be u seful in case you forget how to perform operations or if a problem occur s with the machine.

For instructions on configuring your network environment, refer to the Network Administrator Guide. For information about optional accessories for the printer functionality, also refer to the guide provided with each optional accessory.

Since the machine is equipped with anti-counterf eit features, in some rare cases, certain kinds of documents may be unable to copy.

February 2005

Fuji Xerox

In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.

As a member of the International Energy Star Program, Fuji Xerox confirms this product satisfies the requirements for International Energy Star Program standards.

Fuji Xerox shares the global concern about environmental conservation and has integrated that concern in its business activities–from research and development to disposal. We have implemented a number of programs to lessen the burden on the environment. For example, we have totally eliminated ozone-depleting chlorofluorocarbons from our manufacturing facilities.

We are committed to leadership in the conservation of resources by reusing and recycling post-consumer waste material such as paper, cartridges, and parts from our customer's copiers and printers. Along with our efforts to make environmental values a part of the Fuji Xerox culture, ApeosPort C6550 I/C5540 I, DocuCentre C6550 I/C5540 I adopts recycled components that satisfy our strict quality standards.

Important Note: This equipment will be inoperable when main power fails.

Using This Guide

This section describes the organization of this guide.

Guides Supplied

We provide the following guides for optimum usage of the machine.

Included Manuals

Several manuals are included with this p roduct. They ar e referred t o as accompanying manuals.

These accompanying manuals include descriptions on confi gurations and operation of the product.

The below manuals are included with the machine.

User Guide (This Document)

This guide describes all the necessary steps for copy/print /scan, clearing paper jams, daily care, setting the various items and safety information.

Network Administrator Guide

This document is aimed toward network administrators, as a guide to setting up the network environment.

Before Using the Machine

Quick Reference Guide

Introduces the main features of the machine, as well as simple operating instructions.

Manual (HTML)

A guide to installing print driver, configuring the printer environment, etc. Th is manual is included in the CentreWare Utilities CD-ROM.

Guides for Optional Accessories

Optional accessories are als o available for the machine. User Gu ides are provided with the optional accessories exclusively for the ApeosPort C6550 I/C5540 I, DocuCentre C6550 I/C5540 I. These User Guides are referred to as "guides for optional accessories". Guides for optio nal ac cessori es are provi ded in two f orms, print ed or as On-line Help.

Guides for optional accessories desc ribe all the necessary st eps for operating optio nal accessories and installing software.

Before Using the Machine

1 Before Using the Machine

Organization of this Guide

This guide consists of the following chapters.

 1 Before Using the Machine

Describes how to use this document, as well as cautions on using the product safely and legally.

 2 Product Overview

Describes basic information such as identifying the major components, how to switch the machine on and off, how to use the touch screen, and how to set t he power saver feature.

3 Copy

Describes the basic operations and features of copyi ng.

4 Scan

Describes the basic operations and features of scanning.

5 Check Mailbox

Describes the basic operations and features of Mailbox.

6 Job Flow Sheets

Describes operations using a job flow created by a remote system, as well as the [Job Flow Sheets] screen.

 7 Stored Programming

Described the stored programming features tha t enables to record a series of operations.

8 Computer Operations

Describes operations performed from a computer, such as printing, importing scann ed documents, as well as using CentreWare Internet Services.

9 Paper and Other Media

Describes the types of paper that can be used on the machine, precautions when handling paper, and how to load paper in trays.

10 System Settings

Describes how to use the system settings.

11 Job Status

Describes the job status feature.

12 Machine Status

Described the machine status feature.

13 Authentication and Auditron Administration

The machine has an authorizati on feature to re strict use of features of the machine, as well as administration features to monitor usage st atuses.

14 Maintenance

Describes procedures for replacing consumables, cleaning the machine, auto gradation adjustment, and printing reports/lists.

15 Problem Solving

Describes troubles that may occur with the machine and their solutions.

 16 Large Color Control Panel

Describes differences in f eatures of a standard control panel an d an optional large color control panel.

17 Appendix

Describes the specifications, printable area, ESC/P emulation, PDF direct print, optional accessories list, cautions/restrictions, and a list of simple procedures.

Conventions

Using This Guide

Before Using the Machine

In this document, “computer” refers to a personal computer or workstation. The following icons are used in this guide. Important Indicates important information that you should read. Note Indicates additional informati on on operations or features.

The following conventions are used in this guide: " " : The cross-reference is within this guide. " " : Refers to names of CD-ROM, features, and touch screen

messages and input text.

[ ] : Refers to folders, files, applications, button or menu names

displayed in the touch screen, as well as the names of menus, commands, windows, or dialog boxes displayed on the

computer screen and their buttons and menu names. < > button: Indicates a hardware button on the computer. < > key: Indicates a key on the keyboard of the computer.

Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF): Loading with one of the long edges of the document

or paper.

, ,Short Edge Feed (SEF): Loading with one of the short e dges of the document

or paper.

LEFOrientation SEFOrientation

Paperfeeddirection

1 Before Using the Machine

Safety Notes

Before Using the Machine

Read these safety notes carefull y before using this product to make sure you operate the equipment safely.

Your Fuji Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety and environment testing and performance of this product have been verified using Fuji Xerox materials only.

WARNING• Any unauthorized alteration, which may include the addition of new functions or connection

of extern al devices, m ay impact the product certification. Please conta c t your autho rized Service Provider for more information.

Warning Markings

All warning instructions marked on or supplied with the product should be followed.

Warning This WARNING alerts users to areas of the product where there is

the possibility of personal injury.

Warning This WARNING alerts users to areas of the product where there

are heated surfaces, which should not be touched.

Electrical Supply

This product shall be operated from the type of electr ical supply indicated on the product data plate label. If you are not sure that your electrical supply meets the requirements, please consult your loc al power company for advice.

WARNING•This product must be connected to a protective earth circuit.

This product is supplied with a plug that has a protect ive earth pin. This pl ug will fit only into an earthed electr ica l outlet . This is a saf ety fe ature. To avoi d

risk of electric shock , contact your electrician to replace th e electrical outlet if you are unable to insert the plug i nto it. Nev er us e an ear thed adapt er pl ug to conn ect the product to an electrical outlet that lacks an earth connection terminal.

Operator Accessible Areas

This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards.

Maintenance

Any operator product maintenance procedures will be described in the cust omer documentation supplied with the product. Do not carry out any maintenance procedures on this product which are not described in the cust omer documentation.

Cleaning Your Product

Before cleaning this product, unplug the product fr om the electr ical out let. Always use materials specified for this product. The use of other materials may result in poor performance and may create a hazardous situatio n. Do not use aerosol cle aners, they may be explosive and flammable under certain circumstances.

WARNING - Electrical Safety Information

Only use the power cord supplied with the equipment.

Plug the power cord directly into a grounded electrical outlet easily accessible. Do not use an extension cord. If you do not know whether an outlet is grou nded, consult a qualified electrician.

This equipment is to be used on a branch circuit that has larger capacity than rated ampere and voltage of the machine. See data plate on the rear panel for the rated ampere and voltage of this equipment. If the machine needs to be moved to a different location, contact a Fuji Xerox Service Representative or your auth orized local representative or service support organization.

Improper connection of the equipment-grounding conduct or can result in an electric shock.

Do not place this equipment where people might step on or trip over the power cor d.

Do not place objects on the power cord.

Do not override or disable electrical or mechanical interlocks.

Do not obstruct the ventilation openings.

Never push objects of any kind into slots or openings on the equipment.

If any of the following conditions occur, swit ch o ff the power to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorized local service representative to correct the problem.

- The equipment emits unusual noises or odors.

- The power cord is damaged or frayed.

- A wall panel circuit breaker, fuse, or other safety device has been tripped.

- Liquid has spilled into the equipment.

- The equipment is exposed to water.

- Any part of the equipment is damaged.

Safety Notes

Before Using the Machine

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-i n device. To remove all electric al power from the equipment, disconnect the power cable from the electric al outlet.

Laser Safety Information

CAUTION • Use of controls, adjustments or perform ance of pr ocedures ot her than th ose spe cified he rein

may result in hazardous light exposure.

With specific regard to laser safety, the equipment complies with performance standards for laser products set by government, nat ional and international agenc ies as a Class 1 laser produc t. It does not emit hazardous light, as the beam is totall y enclosed during all phases of customer operation and maintenance.

Before Using the Machine

1 Before Using the Machine

Operational Safety Information

To ensure the continued safe operation of your Fuji Xerox equipment, follow these safety guidelines at all times.

Do These:

Always connect equipment to a correctly grounded power outl et. If in doubt, have the outlet checked by a qualified electrician.

This equipment must be connected to a protective earth circuit.

This equipment is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your el ectrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a plug that lacks an earth connection terminal to connect the product to an electri cal outlet.

Always follow all warnings and instructions that are marked on or supplied with the equipment.

Always exercise care when moving or relocating equipment. Please contact your local Fuji Xerox Service Department, or your local support organization to arrange relocation of the product to a location outside of your building.

Always locate the equipment i n an area that has adequate ve ntilation, and space for servicing. See installation instructions for minimum dimensions.

Always use materials and supplies specifically designed for your Fuji Xerox equipment. Use of unsuitable materials may result in poor performance.

Always unplug this equipment from the electrical outlet before cleaning.

Do Not Do These:

Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.

Never attempt any maintenance proc edures that are not specific ally described in the customer documentation.

This equipment should not be placed in a built-i n unit unless proper ventilation is provided. Please contact your authorized local dealer for further information.

Never remove covers or guards that are fastened with screws. There are no operat or serviceable areas within these covers.

Never locate the equipment near a radiato r or any other heat source.

Never push objects of any kind into the ventilation openings.

Never override or “cheat” any of the electrical or mechanical interlock devi ces.

Never operate the equipment if you notice unusual noises or o dors. Disconnect the power cord from the electrical outlet and cont act your local Fuji Xerox Service Representative or Service Provider immediately.

Maintenance Information

Do not attempt any maintenance procedures that are not specif ically described in the customer documentation supplied with the machine.

Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could create a dangerous condi tion.

Use supplies and cleaning materials o nly as directed in the customer documentat ion. Keep all these materials out of the reach of children.

Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.

Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedur e is specifically desc ribed in the customer documentation.

Ozone Safety Information

This product will produce ozone during normal operation. The ozone produced i s heavier than air and is dependent on copy volume. Adhering to the correct environmental conditions as specif ied in the installat ion instructions will ensure that the concentration levels meet safe limits.

Safety Notes

Before Using the Machine

For Consumables

Store all consumables in accordance with the instructions given on the package or container.

Keep all consumables away from the reach of children.

Never throw toner, toner cartridges or toner containers into an open flame.

Never use a vacuum cleaner when you clean spilled toner . It can cause explosion as the toner fills the vacuum cleaner and gets sparks. Use a broom or a wet cloth.

Radio Frequency Emissions

United States, Canada, Europe, Australia/New Zealand

Note • This equipment has been tested and found to comply with the limits for a class B digital

device, pursuant to International Standards. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the customer documentation, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user is required to correct the interference at their own expense.

Changes and modifications to this equipment not specifically approved by Xerox/Fuji Xerox may void the user’s authority to operate this equipment.

Before Using the Machine

1 Before Using the Machine

Product Safety Certification

This product is certified by the following Agency usi ng the Safety standards listed.

Agency Standard NEMKO IEC60950-1 Edition 1 (2001)

This product was manufactured under a registered ISO9001 Qualit y system.

The Objectives of the International Ene rg y Sta r Program

The Objectives of the International Energy Star Program

To protect the global environment and conserve energy resources, the International Energy Star Program encourages the following product features. Fuji Xerox confirms ApeosPort C6550 I/C5540 I, DocuCentre C6550 I/C5540 I satisfies the requirements for this program.

2 Sided Feature

To reduce the volume of copy paper used, the 2 sided copying feature is set as a default for the machine. You can cop y two 1 sided orig inals on both side s of a sheet of paper. You can also make 1 sided copies. For information about this fe ature, refer to "2 Sided Copying (Making 2 sided Copies)" (P.64).

Power saving feature (Lower Power mode/Sleep mode)

This product has a power saving fea ture which switches the machine to th e Low Power mode automatically if the machine is on and not operated for a certain period of time. By default, the fuser power automa tically cut s when the print er is idle for mor e than 15 minutes. The printer is then in energy save mode.

This feature can be confi gured for a range of 1 t o 240 minutes, i n 1 minute increments. For information about this feature, refer to "Power Saver mode" (P.35).

Before Using the Machine

1 Before Using the Machine

About License

OpenSSL

Redistribution and use in source and binary form s, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of

conditions and the following disclaimer.

2. Redistributions in binar y form must reproduce the abo ve copyri ght notice, this list of

conditions and the following disclaimer in the documentation and/or other material s provided with the distribution.

3. All advertising materi als mentioning features or use of this sof tware must display the

following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl .org/)"

4. The names "OpenSSL Toolkit" and "OpenSSL Projec t" must not be used to endor se

or promote products deri ved fr om t his sof tware wi thout pri or wr it ten per mission. For written permission, please contact openssl-core@openssl.org.

5. Products derived from this software may not be called "OpenSSL" nor may

"OpenSSL" appear in their names without prior wri tten permission of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following acknowledgment:

"This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com).

SSLeay

About License

Before Using the Machine

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the fol lowing conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, l hash, DES, etc., code; not just t he SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com).

If this package is used in a product, Eric Young shoul d be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source c ode must retain the copyri ght notice, this list of conditions

and the following disclaimer.

2. Redistributions in binary form must r eproduce the above copyright not ice, thi s list o f

conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising material s mentioning features o r use of this software must display t he

following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)" The word 'cryptographic' can be left out if the rouines from the lib rary being used are not cryptographic related :-)

4. If you include any Windows specific code (or a derivative thereof) from the apps

directory (application code) you must include an acknowledgement: "This product includes software wri tt en by Tim Hu dson (tjh@cryptsoft.com)"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS"AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING, NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licenc e [including the GNU Public Licence.]

Before Using the Machine

1 Before Using the Machine

Heimdal

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of

conditions and the following disclaimer.

2. Redistributions in binar y form must reproduce the abo ve copyri ght notice, this list of

conditions and the following disclaimer in the documentation and/or other material s provided with the distribution.

3. Neither the name of the Institute nor the names of its contributors may be used to

endorse or promote products der ived from this software without specific pr ior written permission.

THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

JPEG Code

This printer's software us es a portion of the codes created by the Independent Soft ware Group.

Illegal Copies and Printouts

Copying or printing certain documents may be il legal in your country. Penal ties of fines or imprisonment may be imposed on those found guilty. The following ar e examples of items that may be illegal to copy or print in your country.

Currency

Banknotes and checks

Bank and government bonds and securities

Passports and identification cards

Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

Notice:

This machine is provided with the recognition function to prevent the copying of currency. Also, in case currency or securities are copied, the forgery trac ing function can identify a machine used for the copy.

Note that the recognition f unction prevents a limited range of illegal copi es. Always put your machine under careful charge to prevent illegal copi es from being made.

Before Using the Machine

2 Product Overview

This chapter describes basic operation about the machine, such as the names of each component, switching on and off of the machine, and the operation of the touch screen and power saving settings.

Machine Components.................................................................................28

Power On / Off...... ................ ............... ............................. ..........................33

Circuit Breaker............................................................................................34

Power Saver mode .....................................................................................35

Control panel .......... ... ............... ............................. ............................ .........38

Product Overview

Warning

2 Product Overview

Machine Components

This section describes the main components and their functions of the ApeosPort C6550 I/C5540 I, DocuCentre C6550 I/C5540 I (hereinafter called “the machine”).

Do not touch areas with warning labels indicating high temperature. You may get burned.

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