Xerox ApeosPort 350 I, ApeosPort 450 I, ApeosPort 550 I, DocuCentre 450 I, DocuCentre 550 I User Guide

ApeosPort 550 I/450 I/350 I

DocuCentre 550 I/450 I Series

User Guide

Microsoft, MS-DOS, Windows NT, Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.

Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United States. and other countries.

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All product/brand names are trademarks or registered trademarks of the respective holders.

Permission has been obtained from Microsoft Corporation for use of software screen shots.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important

2. Parts of this manual are subject to change without prior notice.

3. We welcome any comments on ambiguities, errors, omissions, or missing pages.

4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

Xerox, The Document Company and the stylized X are registered trademarks of Xerox Corporation. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.

Table of Contents

1 Before Using the Machine ...................................................................13

Preface...................................................................................................14

Using This Guide....................................................................................15

Related Information Sources .............................................................15

Organization of this Guide .................................................................16

Conventions.......................................................................................17

Safety Notes...........................................................................................18

WARNING - Electrical Safety Information .........................................19

Laser Safety Information....................................................................19

Operational Safety Information..........................................................20

Maintenance Information ...................................................................21

Ozone Safety Information..................................................................21

For Consumables ..............................................................................21

Radio Frequency Emissions..............................................................21

Product Safety Certification ...............................................................22

Table of Contents

The Objectives of the International Energy Star Program......................23

Double-sided Copying Feature (for models with the 2 sided

feature installed) ................................................................................23

Lower Power Mode Feature ..............................................................23

Sleep Mode Feature ..........................................................................23

About License.........................................................................................24

OpenSSL ...........................................................................................24

SSLeay ..............................................................................................25

Heimdal..............................................................................................26

JPEG Code........................................................................................26

Legal Notice ...........................................................................................27

2 Product Overview.................................................................................29

Machine Components ............................................................................30

Power On / Off........................................................................................34

Powering On......................................................................................34

Powering Off......................................................................................34

Circuit Breaker........................................................................................36

Power Saver Mode.................................................................................37

Changing the Power Saver Mode Change Interval ...........................37

Exiting the Power Saver Mode ..........................................................39

Control Panel..........................................................................................40

Customizing of the Control Panel ......................................................42

3 Copy ......................................................................................................47

Copying Procedure.................................................................................48

Step 1 Loading Documents ...............................................................48

Step 2 Selecting Features .................................................................50

Step 3 Entering the Quantity .............................................................51

Step 4 Starting the Copy Job.............................................................51

Step 5 Confirming the Copy Job in the Job Status............................52

Operations during Copying ....................................................................53

Stopping the Copy Job ......................................................................53

Changing the Number of Copies .......................................................54

Interrupting the Copy Job ..................................................................54

Basic Copying ........................................................................................55

Reduce/Enlarge (Making Enlarged/Reduced Copies)....................... 55

Paper Supply (Selecting the Paper for Copying)............................... 58

2 Sided Copying (Making 2-sided Copies) ........................................59

Image Shift (Shifting the Image Copy Position)................................. 61

Edge Erase

Lighten/Darken (Adjusting the Copy Density)....................................61

Image Quality .........................................................................................62

Original Type (Selecting the Document Type)...................................62

Lighten/Darken (Adjusting the Copy Density)....................................63

Sharpness (Adjusting Image Sharpness)..........................................63

Auto Exposure (Erasing the Background Color of Documents) ........ 63

(Erasing Edges and Margin Shadows in the document)

..61

Scan Options..........................................................................................64

Book Copying (Copying Facing Pages onto Separate Sheets)......... 64

2 Sided Book Copy (Making 2-sided Copies of Facing Pages)......... 65

Original Size (Specifying the Scan Size for the Document) .............. 66

Mixed Size Originals

(Scanning Different Size Documents Simultaneously)......................67

Edge Erase

Image Shift (Shifting the Image Copy Position)................................. 69

Image Rotation (Making Copies with the Image Rotated Vertically or Horizontally)

Mirror Image/Negative Image (Making Reversed Copies of Images) Original Orientation (Specify the Orientation of Loaded Documents)

Output Format ........................................................................................73

Finishing (Outputting by Specifying Finishing) ..................................73

Booklet Creation (Creating a Booklet)...............................................75

Covers (Attaching a Cover to Copies)...............................................77

Transparency Separators

(Inserting Blank Sheets between Transparencies)............................ 79

Multiple-Up (Copying Multiple Sheets onto One Sheet)....................80

Poster (Making Enlarged Copies Spread over Multiple Sheets) ....... 80

Repeat Image (Making Multiple Copies on One Sheet) ....................81

Annotation (Adding Stamp/Date/Page Number to Copies) ..............82

Set Numbering (Printing Control Number on the Background) ......... 86

Folding (Outputting Bi-Folded Paper)................................................89

Preset Repeat Image

(Erasing Edges and Margin Shadows in the Document)

..........70

(Making Multiple Copies on a Single Sheet)

....68

......71

.......72

.....90

Table of Contents

Job Assembly.........................................................................................91

Build Job (Making Copies of Documents with Different Settings

in a Single Operation)........................................................................91

Sample Set (Checking the Finished Output of the Copy)..................93

Document > 50 sheets (Adding Originals).........................................94

Form Overlay (Making Copies to Overlay Documents) .....................95

Delete Outside/Delete Inside

(Deleting Outside or Inside of the Selected Area) .............................95

4 Fax .........................................................................................................97

Fax Procedure........................................................................................98

Step 1 Loading Documents ...............................................................98

Step 2 Selecting Features ...............................................................100

Step 3 Specifying the Destination....................................................101

Step 4 Starting the Fax Job .............................................................102

Step 5 Confirming the Fax Job in the Job Status ............................103

Stopping the Fax Job ...........................................................................104

About Internet Fax................................................................................105

Internet Fax Overview......................................................................105

Sending iFax....................................................................................107

Receiving iFax (Printing iFax)..........................................................107

Useful Features ...............................................................................108

Basic Features .....................................................................................112

iFax/Fax (Selecting iFax/Fax)..........................................................112

Next Destination (Sending Faxes to Multiple Recipients)................112

Specifying Destination using the Address Book ..............................113

Speed Dialing (Entering Numbers using Address Number) ............114

Specifying Destination using One Touch Buttons............................114

Specifying Destination using the Keyboard Screen.........................115

Entering Specific Symbols...............................................................115

2 Sided Originals (Transmitting 2-Sided Originals)..........................116

Original Type

Resolution (Specifying the Scanning Resolution)............................118

Image Quality .......................................................................................119

Original Type

Lighten/Darken (Adjusting Density Level)........................................119

(Selecting the Image Quality Type for the Document)

....117

....119

Scan Options........................................................................................120

2 Sided Originals (Transmitting 2-sided Originals) ..........................120

Book Scanning

Scan Size (Specifying the Scan Size for the Original).....................121

Mixed Size Originals (Scanning Different Size Documents

Simultaneously) ...............................................................................122

Reduce/Enlarge (Specifying the Scan Ratio for the Original)..........122

Stamp (Adding a Stamp when Scanning a Document) ...................123

(Transmitting Facing Pages on Separate Sheets)

......120

Send Options .......................................................................................124

Communication Mode (Selecting a Communication Mode) ............124

Priority Send / Delayed Start Send Header

Cover Note (Transmitting Documents With a Cover Page)............. 128

iFax Comment (Inserting Comments in Body Text).........................130

Report/Read Receipts/Delivery Receipts

(Confirming Transmission Results) .................................................131

Recipient Print Sets (Printing Multiple Copies at the

Remote Machine) ............................................................................133

Remote Mailbox (Using Remote Mailbox) ......................................133

F Code (Using F Code Transmission) ............................................136

iFax Profile (Specifying iFax Profiles).............................................. 138

On-hook/Others....................................................................................140

Polling (Retrieving Documents from Remote Machines)................. 140

Store for Polling (Allowing Remote Machines to Retrieve Documents from

Your Machine) ................................................................................141

On-hook (Confirming Remote Machine Response Prior to

Transmission) .................................................................................143

(Adding Sender Name and Phone Number to Faxes)

(Specifying Send Priority/Send Time)

...126

....127

Broadcast.............................................................................................144

Broadcast Send (Transmitting to Multiple Recipients).....................144

Relay Broadcast Remote Relay Broadcast

(Performing Relay Broadcast to Remote Locations) .......................148

Models Available for Relay Broadcast Send ................................... 152

Receiving Faxes...................................................................................154

Switching between Auto Receive and Manual Receive .................. 154

Using Auto Receive.........................................................................154

Using Manual Receive.....................................................................155

Facsimile Information Services ............................................................156

Using the Receiver ..........................................................................156

When Not Using a Receiver ............................................................157

5 Scan.....................................................................................................159

Scanning Procedure.............................................................................160

Step 1 Loading Documents .............................................................160

Step 2 Selecting Features ...............................................................162

Step 3 Starting the Scan Job...........................................................163

Step 4 Confirming the Scan Job in Job Status................................164

Step 5 Importing the Scanned Data ................................................165

(Transmitting Documents Through a Relay Station)

..145

Stopping the Scan Job.........................................................................166

E-mail ...................................................................................................167

Address Book ..................................................................................167

Keyboard .........................................................................................169

Sender.............................................................................................170

Table of Contents

Recipient Name/E-mail Address......................................................170

From ................................................................................................171

Subject.............................................................................................172

Mail Contents...................................................................................172

Scan to Mailbox....................................................................................173

Network Scanning ................................................................................174

Scan to FTP/SMB.................................................................................175

Transfer Protocol .............................................................................175

Address Book ..................................................................................176

Specifying a Forwarding Destination ...............................................176

Basic Scanning.....................................................................................178

Lighten/Darken (Adjusting the Scan Density)..................................178

2 Sided Originals (Scanning Both Sides of a Document) ................178

Original Type (Selecting the Document Type).................................180

File Format (Selecting the Format of Scanned Data) ......................180

Image Quality .......................................................................................181

Sharpness (Adjusting Image Sharpness) ........................................181

Auto Exposure (Erasing the Background Color of Documents).......181

Scan Options........................................................................................182

Scan Resolution (Specifying a Scanning Resolution)......................182

2 Sided Originals (Scanning Both Sides of a Document) ................182

Book Scanning (Scanning Facing Pages on Separate Sheets) ......183

Scan Size (Specifying a Scanning Size)..........................................184

Mixed Size Originals (Scanning Different Size Documents

Simultaneously) ...............................................................................184

Edge Erase

Reduce/Enlarge (Specifying a Scanning Ratio)...............................186

Output Format ......................................................................................187

Read Receipts (MDN)......................................................................187

Split Send (Sending in Sections) .....................................................188

File Name (Specifying the Filename to be Sent) .............................188

Reply To (Setting Address for Reply) ..............................................189

File Name Conflict

(Setting Procedures When a File Name is Overlapped)..................189

Document Name (Specifying the Filename to be Saved)................190

Encryption (Sending E-mail Encrypted by S/MIME) ........................190

Digital Signature (Sending E-mail with a Digital Signature

by S/MIME)......................................................................................190

(Erasing Edges and Margin Shadows in the Document)

...185

6 Check Mailbox ....................................................................................193

Mailbox Operating Procedure...............................................................194

Step 1 Opening the [Check Mailbox] Screen...................................194

Step 2 Selecting a Mailbox ..............................................................194

Step 3 Checking/Selecting Mailbox Documents..............................194

Step 4 Operating Mailbox Documents.............................................195

Selecting a Mailbox ..............................................................................196

Checking/Selecting Mailbox Documents.............................................. 197

Printing/Deleting Documents in the Mailbox ........................................ 198

[Mailbox - Print Settings] Screen .....................................................198

Configuring/Starting Job Flow .............................................................. 201

[Link Job Flow Sheet to Mailbox] Screen ........................................202

Job Flow Restrictions ......................................................................204

7 Job Flow Sheets.................................................................................205

Job Flow Procedure .............................................................................206

Step 1 Opening the [Job Flow Sheets] Screen................................206

Step 2 Selecting a Job Flow Sheet..................................................206

Step 3 Confirming/Changing the Job Flow Sheet............................206

Step 4 Starting the Job Flow ...........................................................207

Selecting/Changing a Job Flow Sheet .................................................208

8 Stored Programming .........................................................................211

Stored Programming Overview ............................................................ 212

Registering/Deleting/Renaming Stored Programs ...............................213

Registering Stored Program............................................................214

Deleting a Stored Program..............................................................214

Entering/Changing Stored Program Name...................................... 215

Assigning/Changing Icons for Stored Programs..............................215

Calling Stored Programs......................................................................216

9 Computer Operations ........................................................................217

Features Overview ...............................................................................218

Print Driver.......................................................................................218

Network Scanner Utility2 .................................................................220

CentreWare Internet Services .........................................................220

Printing.................................................................................................224

E-mail Printing......................................................................................225

Setup ...............................................................................................225

Sending E-Mail ................................................................................225

Importing Scanned Data ......................................................................226

Importing to a TWAIN Compatible Application ................................226

Importing Using Mailbox Viewer2....................................................228

Importing Using CentreWare Internet Services...............................230

Importing with the WebDAV protocol...............................................231

Sending Fax.........................................................................................232

Registering Destinations..................................................................232

10 Paper and Other Media......................................................................235

Paper Types.........................................................................................236

Supported Paper Types...................................................................236

Table of Contents

Loading Paper......................................................................................238

Loading Paper in the Trays 1 to 4....................................................239

Loading Paper in the Tray 5 (Bypass) .............................................240

Loading Paper in the Tray 6 (High Capacity)...................................241

Changing the Paper Size for the Trays ................................................242

Changing the Paper Size for the Trays 1 to 4..................................242

Changing the Paper Size for the Tandem Tray Module ..................243

Changing the Paper Size for the Tray 6 (High Capacity).................243

Changing the Paper Settings ...............................................................246

11 System Settings .................................................................................249

System Settings Procedure..................................................................250

Step 1 Entering System Administration Mode .................................250

Step 2 Entering the System Administrator User ID and Password..250 Step 3 Selecting the Operation Mode on the System

Administrator Menu...............................................................250

Step 4 Selecting an Item on the [System Settings] Screen .............251

Step 5 Setting the Feature...............................................................252

Step 6 Exiting the System Administration Mode..............................252

System Settings Menu List...................................................................253

Entering Text........................................................................................263

Common Settings.................................................................................264

Machine Clock/Timers .....................................................................264

Audio Tones.....................................................................................267

Screen Defaults ...............................................................................269

Paper Tray Settings.........................................................................271

Set Numbering.................................................................................275

Image Quality...................................................................................276

Reports ............................................................................................277

Maintenance ....................................................................................278

Other Settings..................................................................................280

Copy Mode Settings.............................................................................287

Basic Copying Tab...........................................................................287

Copy Defaults ..................................................................................289

Copy Control....................................................................................291

Original Size Defaults ......................................................................294

Reduce/Enlarge Presets..................................................................294

Network Settings ..................................................................................295

Port Settings ....................................................................................296

Protocol Settings..............................................................................296

Machine E-mail Address/Host Name...............................................296

POP3 Server Settings......................................................................296

SMTP Server Settings .....................................................................297

Domain Filter ...................................................................................297

Remote Authentication Server Settings...........................................297

PKI (Public Key) Settings ................................................................298

Other Settings..................................................................................299

Print Mode Settings..............................................................................300

Allocate Memory..............................................................................300

Delete Form.....................................................................................303

Other Settings..................................................................................303

Scan Mode Settings.............................................................................306

Basic Scanning Tab.........................................................................306

Scan Defaults ..................................................................................307

Scan-to-FTP/SMB Defaults .............................................................309

Scan Size Defaults ..........................................................................309

Output Size Defaults........................................................................310

Reduce/Enlarge Presets..................................................................310

Other Settings..................................................................................311

Fax Mode Settings ...............................................................................312

Screen Defaults...............................................................................312

Fax Defaults ....................................................................................313

Fax Control......................................................................................314

File Destination/Output Destination.................................................318

Reduce/Enlarge Presets..................................................................319

Scan Size Defaults ..........................................................................320

Local Terminal Information..............................................................320

iFax Control .....................................................................................322

E-mail/iFax Settings .............................................................................325

E-mail Defaults ................................................................................325

Address Search (Directory Service) ................................................326

Other Settings..................................................................................329

Mailbox/Stored Document Settings...................................................... 332

Mailbox Settings ..............................................................................332

Stored Document Settings...............................................................333

Job Flow Settings.................................................................................335

Setup Menu..........................................................................................336

Mailbox ............................................................................................336

Job Flow Sheets..............................................................................339

Address Book (Address Number).................................................... 347

Group Send .....................................................................................355

Comments .......................................................................................355

Paper Size/Type..............................................................................356

System Administrator Settings............................................................. 357

System Administrator Login ID........................................................357

System Administrator Password......................................................358

Maximum Login Attempts................................................................358

Create/Check User Accounts ..........................................................359

Table of Contents

Reset User Accounts.......................................................................361

Meter (Copy Jobs) for System Administrator...................................362

User Details Setup...........................................................................362

Charge Print Settings.......................................................................363

Fax Billing Data................................................................................365

Password Entry from Control Panel.................................................365

12 Job Status...........................................................................................369

Job Status Overview ............................................................................370

Checking Current/Pending Jobs...........................................................371

Checking Completed Jobs ...................................................................372

Printing and Deleting Stored Documents .............................................373

Charge Print.....................................................................................373

Secure Print.....................................................................................375

Sample Print ....................................................................................376

Delayed Print ...................................................................................377

Public Mailbox..................................................................................378

Preferentially Printing Pending Jobs ....................................................380

Handling Error Terminations ................................................................381

13 Machine Status...................................................................................383

Overview of Machine Status.................................................................384

Machine Status.....................................................................................385

Machine Information ........................................................................385

Paper Tray.......................................................................................386

Overwrite Hard Disk.........................................................................387

Print Mode .......................................................................................387

Fax Receiving Mode........................................................................389

Billing Meter/Print Report .....................................................................390

Billing Meter.....................................................................................390

User Account Billing Meter ..............................................................390

Reset Job Counters.........................................................................392

Print Report/List...............................................................................393

Automatically Printed Reports/Lists.................................................400

Consumables .......................................................................................402

Faults....................................................................................................403

14 Authentication and Auditron Administration ..................................405

Overview of Authentication...................................................................406

Users Controlled by Authentication .................................................406

Types of Authentication ...................................................................406

Features Restricted by Authentication.............................................407

Authentication for Job Flow Sheet and Mailbox ..................................409

Job Flow Sheet Types .....................................................................409

Types of Mailboxes..........................................................................412

Linking Job Flow Sheets to Mailboxes ............................................416

Overview of Auditron Administration....................................................418

Authentication and Auditron Administration.....................................418

Manageable Features and Services................................................418

15 Maintenance .......................................................................................425

Replacing Consumables ......................................................................426

Replacing the Toner Cartridge ........................................................427

Replacing the Drum Cartridge.........................................................428

Replacing the Staple Cartridge Replacing the Staple Cartridge

(When a C Finisher/C Booklet Finisher is Installed)........................ 433

Replacing the Staple Cartridge for Booklet

(When a C Booklet Finisher is Installed) .........................................435

Emptying the Punch Scrap Container

(When a C Finisher/C Booklet Finisher is Installed)........................ 436

Replacing the Stamp Cartridge .......................................................437

(When a B Finisher is Installed)

.......431

Cleaning the Machine ..........................................................................439

Cleaning the Exterior.......................................................................439

Cleaning the Document Cover and Document Glass......................439

Cleaning the Film and Constant Velocity Transport Glass.............. 440

Cleaning the Document Feeder Roller ............................................440

Printing a Report/List............................................................................442

16 Problem Solving.................................................................................443

Troubleshooting ...................................................................................444

Machine Trouble ..................................................................................446

Image Quality Trouble..........................................................................450

Trouble during Copying........................................................................455

Unable to Copy................................................................................455

The Copy Result is Not What was Expected................................... 455

Trouble during Printing.........................................................................459

Unable to Print.................................................................................459

The Print Result is Not What was Expected.................................... 460

Trouble during Faxing ..........................................................................462

Sending Problems ...........................................................................462

Receiving Problems.........................................................................463

Trouble during Scanning......................................................................466

Unable to Scan with the Machine....................................................466

Unable to Import Scanned Documents to the Computer................. 466

Unable to Send a Scanned Document over the Network (FTP/SMB)

Unable to Send E-mail.....................................................................468

The Image is not What was Expected.............................................468

Error Code............................................................................................470

....467

Table of Contents

Other Errors.....................................................................................500

Paper Jams ..........................................................................................501

Paper Jams in the Top Left Cover A................................................502

Paper Jam in the Bottom Left Cover B ............................................505

Paper Jams in the Bottom Left Cover C ..........................................506

Paper Jams in the Top Cover E.......................................................507

Paper Jams in the Duplex Kit ..........................................................508

Paper Jams in the Trays 1 to 4........................................................509

Paper Jams in the Tandem Tray Module.........................................509

Paper Jams in the Tray 5 (Bypass) .................................................510

Paper Jams in the Tray 6 (High Capacity).......................................511

Paper Jams in the B Finisher...........................................................513

Paper Jams in the C Finisher / C Booklet Finisher..........................514

Document Jams ...................................................................................523

Stapler Faults .......................................................................................525

Staple Jams in the Staple Cartridge (For B Finisher) ......................526

Staple Jams in the Staple Cartridge (For C Finisher /

C Booklet Finisher) ..........................................................................528

Staple Jams in the Booklet Staple Cartridge

(For C Booklet Finisher)...................................................................529

17 Appendix.............................................................................................531

Specifications .......................................................................................532

Printable Area.......................................................................................541

Standard Printable Area ..................................................................541

Extended Printable Area..................................................................541

Using ESC/P Emulation .......................................................................542

Emulation.........................................................................................542

Fonts................................................................................................543

Output Feature.................................................................................543

ESC/P Emulation Print Features .....................................................544

ESC/P Emulation Settings...............................................................544

Magnification Table..........................................................................551

Paper Size and Number of Printable Characters.............................555

Using PDF Direct Print .........................................................................557

PDF Direct Print Settings.................................................................557

PCL Emulation .....................................................................................559

HP-GL2 Emulation ...............................................................................562

Hard Clip Area .................................................................................566

Printable Area..................................................................................567

Auto Layout .....................................................................................569

Optional Components...........................................................................576

Notes and Restrictions .........................................................................578

Notes and Restrictions on the Use of the Machine..........................578

Notes and Restrictions on the Interrupt Mode................................. 579

Notes and Restrictions on the Use of the iFax Feature................... 580

Using the Telephone............................................................................583

Placing a Call...................................................................................583

Simple Operating Procedures..............................................................585

Fax Settings.....................................................................................585

Scan Settings ..................................................................................587

Copy Settings ..................................................................................587

Common Settings............................................................................587

18 Glossary..............................................................................................589

Glossary ...............................................................................................590

Index .........................................................................................................595

1 Before Using the Machine

This chapter describes how to use this guide, as well as cautions on using the product safely and legally.

Preface .......................................................................................................14

Using This Guide ........................................................................................15

Safety Notes ...............................................................................................18

The Objectives of the International Energy Star Program ..........................23

About License .............................................................................................24

Legal Notice................................................................................................27

1 Before Using the Machine

Preface

Before Using the Machine

Thank you for selecting the Fuji Xerox ApeosPort 550 I/450 I/350 I, DocuCentre 550 I/ 450 I (hereafter referred to as “the machine”).

This guide provides all the necessary copy/print/scan/fax operating procedures, maintenance information like how to clear paper jams, daily care, setting various items, and precautions.

This guide assumes that an operator has a basic knowledge of the operating environment of the personal computer in use, networking environments, and how to operate a personal computer. For information on the environment of the personal computer in use, basic knowledge of networking environments, and how to operate a personal computer, refer to the manuals provided with the personal computer, operating system, and network system.

Please read this guide thoroughly to obtain the best performance on this product. After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.

For instructions on configuring your network environment, refer to the Network Administrator Guide. For information about optional accessories for the printer functionality, also refer to the guide provided with each optional accessory.

In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.

As a member of the International Energy Star Program, Fuji Xerox confirms this product satisfies the requirements for International Energy Star Program standards.

The equipment is certified by NEMKO in compliance with [IEC60950-1 (AS/NZS

3260)]. The equipment is manufactured under an ISO 9001 Quality System. The equipment is also certified in compliance with applicable standards by various national bodies. The equipment was tested and is certified by the New Zealand Ministry of Commerce in conformance with [CISPR pub.14 -1993 (AS/NZS 1044)], which relates to radio frequency interference regulations.

NOTE: Machines intended for use in South Korea and Taiwan have been certified separately in compliance with their requirements.

Any unauthorized alteration, which includes the addition of new functions or the connection of external devices, may impact this certification.

Contact your local Xerox representative for a list of approved accessories.

Using This Guide

This section describes the organization of this guide.

Related Information Sources

We provide the following guides for optimum usage of the machine.

Included Manuals

Several manuals are included with this product. They are referred to as accompanying manuals.

These accompanying manuals include descriptions on configurations and operation of the product.

The following manuals are included with the machine.

User Guide (this guide)

Describes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily care, setting the various items and safety information.

Network Administrator Guide

Aimed toward network administrators, as a guide to setting up the network environment.

Before Using the Machine

Quick Reference Guide

Introduces the basic operations of the machine, as well as daily management and maintenance.

Manual (HTML)

A guide for installing print drivers, configuring the printer environment, etc. This manual is included in the CentreWare Utilities CD-ROM.

Guides for Optional Accessories

Optional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for ApeosPort 550 I/450 I/350 I, DocuCentre 550 I/450 I. These User Guides are referred to as "guides for optional accessories". Guides for optional accessories are provided in two forms, printed or as On-line Help.

Guides for optional accessories describe all the necessary steps for operating optional accessories and installing software.

1 Before Using the Machine

Organization of this Guide

Before Using the Machine

This guide consists of the following chapters.

1 Before Using the Machine

Describes how to use this document, as well as cautions on using the product safely and legally.

2 Product Overview

Describes basic information such as identifying the major components, how to switch the machine on and off, how to use the touch screen, and how to set the power saver feature.

3Copy

Describes the copy features and operations.

4 Fax

Describes the fax features and operations.

5Scan

Describes the scan features and operations.

6 Check Mailbox

Describes the features and operations of the mailbox.

7 Job Flow Sheets

Describes operations using a job flow created by a remote system.

8 Stored Programming

Describes the stored programming feature for recording a series of procedures on the machine.

9 Computer Operations

Describes operations performed from a computer, such as printing documents, importing scanned documents, sending fax, as well as using CentreWare Internet Services.

10 Paper and Other Media

Describes the types of paper that can be used on the machine, precautions when handling paper, and how to load paper in trays.

11 Setups

Describes how to use the system settings.

12 Job Status

Describes how to confirm the job status and delete jobs.

13 Machine Status

Describes how to confirm the machine configurations and error information.

14 Authentication and Auditron Administration

Describes the authorization feature for restricting use of the machine, as well as the administration feature for monitoring usage statuses for each feature using the authorization feature.

Using This Guide

15 Maintenance

Describes procedures for replacing consumables, cleaning the machine, and printing reports/lists.

16 Problem Solving

Describes measures for paper jams, and actions when an error message appears.

17 Appendix

Describes the machine specifications, optional accessories, and cautions/restrictions.

18 Glossary

A glossary of terms used in this guide.

Before Using the Machine

Conventions

In this document, “Computer” refers to a personal computer or workstation.

The following icons are used in this guide.

Important : Indicates important information that you should read.

Note : Indicates additional information on operations or features.

The following conventions are used in this guide:

" " : A cross-reference included in this guide.

" " : Refers to names of CD-ROM, features, and touch screen

messages and input text.

[ ] : Refers to folders, files, applications, button or menu names

displayed in the touch screen, as well as the names of menus, commands, windows, or dialog boxes displayed on the computer screen and their buttons and menu names.

< > button : Indicates a hardware button on the computer.

< > key : Indicates a key on the keyboard of the computer.

Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF) : Loading with one of the long edges of the document

or paper.

, ,Short Edge Feed (SEF): Loading with one of the short edges of the document

or paper.

LEF Orientation SEF Orientation

Paper feed direction

1 Before Using the Machine

Safety Notes

Before Using the Machine

Read these safety notes carefully before using this product to make sure you operate the equipment safely.

Your Fuji Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety and environment testing and performance of this product have been verified using Fuji Xerox materials only.

WARNING: Any unauthorized alteration, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized Service Provider for more information.

Warning Markings

All warning instructions marked on or supplied with the product should be followed.

Warning This WARNING alerts users to areas of the product where there is

the possibility of personal injury.

Warning This WARNING alerts users to areas of the product where there

Electrical Supply

This product shall be operated from the type of electrical supply indicated on the product data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice.

WARNING: This product must be connected to a protective earth circuit.

This product is supplied with a plug that has a protective earth pin. This plug

will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal.

Operator Accessible Areas

This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards.

are heated surfaces, which should not be touched.

Maintenance

Any operator product maintenance procedures will be described in the customer documentation supplied with the product. Do not carry out any maintenance procedures on this product which are not described in the customer documentation.

Cleaning Your Product

Before cleaning this product, unplug the product from the electrical outlet. Always use materials specified for this product. The use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances.

WARNING - Electrical Safety Information

Z Only use the power cord supplied with the equipment. Z Plug the power cord directly into a grounded electrical outlet easily accessible. Do

not use an extension cord. If you do not know whether an outlet is grounded, consult a qualified electrician.

Z This equipment is to be used on a branch circuit that has larger capacity than rated

ampere and voltage of the machine. See data plate on the rear panel for the rated ampere and voltage of this equipment. If the machine needs to be moved to a different location, contact a Fuji Xerox Service Representative or your authorized local representative or service support organization.

Z Improper connection of the equipment-grounding conductor can result in an electric

shock.

X Do not place this equipment where people might step on or trip over the power cord. X Do not place objects on the power cord. X Do not override or disable electrical or mechanical interlocks. X Do not obstruct the ventilation openings. X Never push objects of any kind into slots or openings on the equipment. Z If any of the following conditions occur, switch off the power to the machine

immediately and disconnect the power cord from the electrical outlet. Call an authorized local service representative to correct the problem.

- The equipment emits unusual noises or odors.

- The power cord is damaged or frayed.

- A wall panel circuit breaker, fuse, or other safety device has been tripped.

- Liquid has spilled into the equipment.

- The equipment is exposed to water.

- Any part of the equipment is damaged.

Safety Notes

Before Using the Machine

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.

Laser Safety Information

CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous light exposure.

With specific regard to laser safety, the equipment complies with performance standards for laser products set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

1 Before Using the Machine

Operational Safety Information

Before Using the Machine

Do These:

To ensure the continued safe operation of your Fuji Xerox equipment, follow these safety guidelines at all times.

Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician.

Z This equipment must be connected to a protective earth circuit.

This equipment is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.

Always follow all warnings and instructions that are marked on or supplied with the equipment.

Always exercise care when moving or relocating equipment. Please contact your local Fuji Xerox Service Department, or your local support organization to arrange relocation of the product to a location outside of your building.

Always locate the equipment in an area that has adequate ventilation, and space for servicing. See installation instructions for minimum dimensions.

Always use materials and supplies specifically designed for your Fuji Xerox equipment. Use of unsuitable materials may result in poor performance.

Always unplug this equipment from the electrical outlet before cleaning.

Do Not Do These:

Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.

Never attempt any maintenance procedures that are not specifically described in the customer documentation.

This equipment should not be placed in a built-in unit unless proper ventilation is provided. Please contact your authorized local dealer for further information.

Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.

Never locate the equipment near a radiator or any other heat source.

Never push objects of any kind into the ventilation openings.

Never override or “cheat” any of the electrical or mechanical interlock devices.

Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Fuji Xerox Service Representative or Service Provider immediately.

Maintenance Information

Do not attempt any maintenance procedures that are not specifically described in the customer documentation supplied with the machine.

Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could create a dangerous condition.

Use supplies and cleaning materials only as directed in the customer documentation. Keep all these materials out of the reach of children.

Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.

Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the customer documentation.

Ozone Safety Information

This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Adhering to the correct environmental conditions as specified in the installation instructions will ensure that the concentration levels meet safe limits.

Safety Notes

Before Using the Machine

If you need additional information about ozone, please request the Fuji Xerox publication Ozone from your Service Provider.

For Consumables

Store all consumables in accordance with the instructions given on the package or container.

Z Keep all consumables away from the reach of children. Z Never throw toner, toner cartridges or toner containers into an open flame. Z Never use a vacuum cleaner when you clean spilled toner. It can cause explosion

as the toner fills the vacuum cleaner and gets sparks. Use a broom or a wet cloth.

Radio Frequency Emissions

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to the International Standard for Electromagnetic Interference (CISPR Publ. 22) and Radiocommunication Act 1992 in Australia/New Zealand. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

Changes and modifications to this equipment not specifically approved by Fuji Xerox may void the user’s authority to operate this equipment.

Shielded interface cables must be used with this equipment to maintain compliance with CISPR Publ. 22 and Radiocommunications Act 1992 in Australia/New Zealand.

1 Before Using the Machine

Product Safety Certification

Before Using the Machine

This product is certified by the following Agency using the Safety standards listed.

Agency Standard

NEMKO IEC60950-1 Edition 1 (2001)

This product was manufactured under a registered ISO9001 Quality system.

The Objectives of the International Energy Star Program

To protect the global environment and conserve energy resources, the International Energy Star Program encourages the following product features. Fuji Xerox confirms ApeosPort 550 I/450 I/350 I, DocuCentre 550 I/450 I satisfies the requirements for this program.

Double-sided Copying Feature (for models with the 2 sided feature installed)

To reduce the volume of copy paper used, the double-sided copying feature is set as a default for the machine. You can copy two single-sided originals on both sides of a sheet of paper. You can also make single-sided copies. For information about this feature, refer to "2 Sided Copying (Making 2-sided Copies)" (P.59).

Lower Power Mode Feature

This product has a power-saving feature, which switches the machine to the Low Power Mode automatically if the machine is on and not operated for a certain period of time. In this mode, the machine lowers the internal temperature and reduces power consumption. The default Low Power Mode start time is set at 2 minutes. The recovery time from the Low Power Mode is 20 seconds.

Before Using the Machine

Sleep Mode Feature

This product has a power-saving feature, which switches the machine to the Sleep Mode automatically if the machine is on and not operated for a certain period of time.

In this mode, the machine consumes minimum power. The default Sleep Mode start time is set at 2 minutes.

1 Before Using the Machine

About License

Before Using the Machine

OpenSSL

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)"

4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl-core@openssl.org.

5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without prior written permission of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com).

SSLeay

About License

Before Using the Machine

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com).

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

3. All advertising materials mentioning features or use of this software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)" The word 'cryptographic' can be left out if the rouines from the library being used are not cryptographic related :-)

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: "This product includes software written by Tim Hudson (tjh@cryptsoft.com)"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS"AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING, NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

1 Before Using the Machine

Heimdal

Before Using the Machine

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

3. Neither the name of the Institute nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

JPEG Code

Our printer software uses some of the codes defined by the Independent JPEG Group.

Legal Notice

Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country.

Currency

Banknotes and checks

Bank and government bonds and securities

Passports and identification cards

Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

Before Using the Machine

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