Sharp XE-A202 Owner's Manual

ELECTRONIC CASH REGISTER CAJA REGISTRADORA ELECTRONICA

MODEL MODELO

INSTRUCTION MANUAL MANUAL DE INSTRUCCIONES

XE-A202

FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when this equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

WARNING

CAUTION

The AC power socket-outlet should be installed near the equipment and should be easily accessible.

Please record below the model number and serial number for easy reference in case of loss or theft. These numbers are located on the right side of the unit. Space is provided for further pertinent data.

Model Number Serial Number Date of Purchase Place of Purchase

FOR YOUR RECORDS

INTRODUCTION

Thank you very much for your purchase of the SHARP Electronic Cash Register, Model XE-A202. Please read this manual carefully before operating your machine in order to gain full understanding of functions and features. Please keep this manual for future reference. It will help you if you encounter any operational problems.

CAUTION!

Never install the batteries into the cash register before initializing it. Before you start operating the cash

register, you must first initialize it, then install the batteries. Otherwise, distorted memory contents and malfunction of the cash register will occur. For this procedure, please refer to page 7.

IMPORTANT

• On the printer, a cutter to cut the paper roll is mounted. Always be careful not to cut yourself by the

cutter.

• Install your register in a location that is not subject to direct radiation, unusual temperature changes,

high humidity or exposed to water sources.

Installation in such locations could cause damage to the cabinet and the electronic components.

• Never operate the register with wet hands. The water could seep into the interior of the register and cause component failure.

• When cleaning your register, use a dry, soft cloth. Never use solvents, such as benzine and/or

thinner.

The use of such chemicals will lead to discoloration or deterioration of the cabinet.

• The register plugs into any standard wall outlet (120V AC ±10%). Other electrical devices on the same electrical circuit could cause the register to malfunction.

• For protection against data loss, please install three “AA” batteries after initializing the cash register.

When handling the batteries, never fail to observe the followings:

Incorrectly using batteries can cause them to burst or leak, possibly damaging the interior of the cash register.

• Be sure that the the positive (+) and negative (-) poles of each battery are facing in the proper

direction for installation.

• Never mix batteries of different types.

• Never mix old batteries and new ones.

• Never leave dead batteries in the battery compartment.

• Remove the batteries if you do not plan to use the cash register for long periods.

• Should a battery leak, clean out the battery compartment immediately, taking care to avoid letting

the battery fluid come into direct contact with your skin.

• For battery disposal, follow the corresponding law in your country.

• If the register malfunctions, call 1-800-BE-SHARP for service - do not try to repair the register yourself.

•For a complete electrical disconnection, disconnect the main plug.

English

Customer Service Hotline

1-800-BE-SHARP

The Spanish version (summary of English version) is after the English version. La versión española (el resumen de la versión inglesa) sigue a la versión inglesa.

For Easy Set-up, see “GETTING STARTED” (page 7).

INTRODUCTION............................................................................................................................................1

IMPORTANT ..................................................................................................................................................1

CONTENTS....................................................................................................................................................2

PARTS AND THEIR FUNCTIONS.................................................................................................................4

1 External View ........................................................................................................................................4

2 Printer....................................................................................................................................................4

3 Mode Switch and Mode Keys................................................................................................................5

4 Keyboard ...............................................................................................................................................5

5 Displays.................................................................................................................................................6

6 Drawer Lock Key ...................................................................................................................................6

GETTING STARTED......................................................................................................................................7

FOR THE OPERATOR

OVERVIEW OF FLOW OF DAILY SALES ENTRIES .................................................................................11

BASIC SALES ENTRY ................................................................................................................................12

1 Basic Sales Entry Example .................................................................................................................12

2Error Warning ......................................................................................................................................13

3 Item Entries .........................................................................................................................................14

Single item entries ........................................................................................................................14

Repeat entries ..............................................................................................................................15

Multiplication entries .....................................................................................................................15

Split pricing entries .......................................................................................................................16

Single item cash sale (SICS) entry...............................................................................................17

4 Displaying Subtotal..............................................................................................................................17

5 Finalization of Transaction ..................................................................................................................17

Cash or check tendering...............................................................................................................17

Cash or check sale that does not require tender entry.................................................................18

Charge (credit) sale ......................................................................................................................18

Mixed-tender sale .........................................................................................................................18

6 Tax Calculation....................................................................................................................................19

Automatic tax................................................................................................................................19

Manual tax ....................................................................................................................................19

Tax delete.....................................................................................................................................19

Tax status shift .............................................................................................................................20

OPTIONAL FEATURES...............................................................................................................................21

1 Auxiliary Entries...................................................................................................................................21

Discount and premium entries using the percent key...................................................................21

Discount and premium entries using the discount key .................................................................21

Refund entries ..............................................................................................................................22

Non-add code number entries and printing ..................................................................................22

2 Auxiliary Payment Treatment ..............................................................................................................23

Currency conversion.....................................................................................................................23

Received-on Account and Paid-out Entries..................................................................................24

No sale (exchange) ......................................................................................................................24

3 Automatic Sequence Key (

CORRECTION .............................................................................................................................................25

1 Correction of the Last Entry (direct void).............................................................................................25

2 Correction of the Next-to-last or Earlier Entry (indirect void)...............................................................25

3 Subtotal Void .......................................................................................................................................26

4 Correction of Incorrect Entries not Handled by the Direct or Indirect Void Function ...........................26

key) Entries.........................................................................................24

FOR THE MANAGER

PRIOR TO PROGRAMMING ......................................................................................................................27

BASIC FUNCTION PROGRAMMING (For Quick Start) ............................................................................27

1 Date and Time Programming ..............................................................................................................27

2 Tax Programming for Automatic Tax Calculation Function .................................................................28

Tax programming using a tax rate................................................................................................28

The tax table (applicable to the add-on tax) .................................................................................29

Quantity for doughnut tax exempt (for Canadian tax system) ......................................................31

AUXILIARY FUNCTION PROGRAMMING .................................................................................................32

1Department Programming ...................................................................................................................32

2 PLU (Price Look-Up) and Subdepartment Programming ....................................................................33

3 Miscellaneous Key Programming........................................................................................................35

Rate for Amount for Percent rate limitation for Function parameters for Function parameters for Entry digit limit for Function parameters for

4 Text programming ...............................................................................................................................39

ADVANCED PROGRAMMING....................................................................................................................44

1 Register Number and Consecutive Number Programming .................................................................44

2 Electronic Journal (EJ) Programming..................................................................................................45

3 Various Function Selection Programming 1 ........................................................................................47

Function selection for miscellaneous keys ...................................................................................47

Print format ...................................................................................................................................48

Receipt print format ......................................................................................................................48

Function selection for tax..............................................................................................................48

Other programming ......................................................................................................................49

4 Various Function Selection Programming 2 ........................................................................................51

Power save mode.........................................................................................................................51

Logo message print format...........................................................................................................51

RS-232C interface ........................................................................................................................52

Thermal printer density.................................................................................................................53

Language selection ......................................................................................................................53

Training clerk specification for training mode ...............................................................................53

AUTO key programming...............................................................................................................54

5 Reading Stored Program.....................................................................................................................54

TRAINING MODE ........................................................................................................................................56

READING (X) AND RESETTING (Z) OF SALES TOTALS ........................................................................57

EJ REPORT READING AND RESETTING .................................................................................................60

OVERRIDE ENTRIES ..................................................................................................................................61

CORRECTION AFTER FINALIZING A TRANSACTION (Void mode).......................................................61

OPERATOR MAINTENANCE......................................................................................................................62

1 In Case of Power Failure.....................................................................................................................62

2 In Case of Printer Error .......................................................................................................................62

3 Cautions in Handling the Printer and Recording Paper.......................................................................62

4 Replacing the Batteries .......................................................................................................................63

5 Replacing the Paper Roll.....................................................................................................................63

6 Removing a Paper Jam.......................................................................................................................66

7 Cleaning the Printer (Print Head / Sensor / Roller) .............................................................................66

8 Removing the Drawer..........................................................................................................................66

9 Opening the Drawer by Hand..............................................................................................................66

10 Before calling for service .....................................................................................................................67

Error code table ............................................................................................................................67

SPECIFICATIONS .......................................................................................................................................68

%, &

and V..............................................................................................................35

..............................................................................................................................36

r, R

and &..........................................................................................36

% %, & V

C, c

and -....................................................................................36

.........................................................................................................37

and t............................................................................................38

and

(when using as CA key).........................................38

MANUAL DE INSTRUCCIONES (VERSION EN ESPAÑOL)

PARTS AND THEIR FUNCTIONS

RS-232C connector

Operator display

Receipt paper

Drawer lock

Drawer

Printer cover

Customer display (Pop-up type)

Mode switch

Power cord

Keyboard

Take-up spool

Print roller release rever

Print roller arm

Inner cover

Paper roll cradle

Paper positioning guides

External View

Front view Rear view

Printer

The printer is one station type thermal printer, therefore it does not require any type of ink ribbon or cartridge.

Lift the rear of the printer cover to remove. To re-install, hook the pawls on the cabinet and close.

Caution: The paper cutter is mounted on the printer cover. Be careful not to

cut yourself.

Do not attempt to remove the paper roll with the print roller arm is locked. This may result in damage to the printer and print head.

PGM

VOID

OFF

X/Z

REG

MGR

1/Z1

X2/Z2

Manager key (MA)

Operator key (OP)

Mode Switch and Mode Keys

123

456

789

•

DEPT

SHIFT

CLK

CONV

%1RA

VOID

RFND

–

NUMBER

SHIFT

SPACE

ESC

RCPT

/PO

FOR

PLU

/SUB

DEPT

AUTO

TAX

TAX2

SHIFT

TAX1

SHIFT

MDSE

SBTL

#/TM

SBTL

CHK

CA/AT/NS

ESC

RCPT

/PO

CA/AT/NS

Paper feed key

Received-on account key

Receipt print/Paid-out key

Void key

Conversion key

Escape key

Multiplication key

Decimal point key

Clear key

Department code entry key

PLU/Subdepartment key

Department shift key

Clerk code entry key

Department keys

Total/Amount tender /No sale key

Numeric keys

VOID

FOR

•

CONV

RFND

Refund key

Percent 1 and 2 keys

Discount key

PLU

/SUB

DEPT

SHIFT

TAX1

SHIFT

Merchandise subtotal key

MDSE

SBTL

Non-add code/Time display /Subtotal key

#/TM SBTL

CLK

Tax key

TAX

Check key

CHK

Automatic sequence key

AUTO

Charge key

TAX2

SHIFT

Tax 1 and 2 shift keys

The mode switch can be operated by inserting one of the two supplied mode keys - manager (MA) and operator (OP) keys. These keys can be inserted or removed only in the “REG” or “OFF” position.

The mode switch has these settings: OFF: This mode locks all register operations. (AC power turns off.)

No change occurs to register data.

OP X/Z: To take individual clerk X or Z reports, and to take flash reports.

It can be used to toggle receipt state “ON” and “OFF” by pressing the

key.

REG: For entering sales. PGM: To program various items. VOID

: Enters into the void mode. This mode allows correction after

finalizing a transaction.

MGR: For manager’s entries. The manager can use this mode for an

override entry.

X1/Z1: To take the X/Z report for various daily totals X2/Z2: To take the X/Z report for periodic (weekly or monthly)

consolidation

Keyboard

Keyboard layout

Key names

The small characters on the bottom or lower right in each key indicates functions or characters which can be used for character entries for text programming. For details, refer to page 39.

Displays

SK1-1

Operator display Customer display (Pop-up type)

PLU/SUB

DEPT REPEAT

Clerk code

RCPT

OFF

Amount: Appears in the far-right eight (max.) positions. When the amount is negative, the minus symbol “-”

Number of repeats for repetitive registrations:

Receipt function status:

Time: Appears in the far-right six positions (hour-minute -“ ” or hour-minute -“ ”) in the OP X/Z, REG,

appears before the amount.

The number of repeats is displayed, starting at “2” and incremental with each repeat. When you have registered ten times, the display will show “0.”(2 → 3

The indicator “_” appears in the RCPT OFF position when the receipt function is in the OFF status.

or MGR mode. “ ” is displayed in the morning (AM), and “ ” in the afternoon (PM). In the REG or MGR mode, press the

NUMBERSHIFT

key to display the time.

.....

9 → 0 → 1 → 2

...

)

Machine state symbols

: Appears during programming.

: Appears when an error is detected. : Appears when the subtotal is displayed or when the amount tendered is smaller than the sales amount. : Appears when the : Appears when a transaction is finalized by pressing the : Appears when the change due amount is displayed.

: May appear in the far-left three positions at the timing of key entry when the electronic journal (EJ)

memory is full. (Depending on programming.)

: Appears when the voltage of the installed batteries is under the required level. You must replace with

new ones within two days. Refer to page 63 for details.

: Appears when the batteries are not installed, or the installed batteries are dead. You must replace with

new ones immediately. Refer to page 63 for details.

: May appear right below the eighth and ninth places at the timing of finalization of a transaction when the

electronic journal (EJ) memory is nearly full. Also appears right below the tenth place when power save mode is effective.

: Appears when the print roller arm is not locked.

: Appears when the paper is not set or out.

key is pressed to calculate a subtotal in foreign currency.

A, C

or c key.

Drawer Lock Key

This key locks and unlocks the drawer. To lock it, turn 90 degrees counterclockwise. To unlock it, turn 90 degrees clockwise.

GETTING STARTED

REG

OPX/Z MGR

PGM

X1/Z1

X2/Z2

OFF

VOID

Please follow the procedure shown below. The batteries are not installed and the power is OFF.

Installing the cash register

AC outlet. Unpack the cash register and make sure all accessories are included. For details of accessories, please refer to “Specifications” section.

time. Follow this procedure.

1. Insert the manager (MA) key into the mode switch and turn it to the REG

2. Insert the plug into the AC outlet. The buzzer will sound three times.

3. The cash register has now been initialized. The register display will show “0.00”

Find a stable surface where the cash register is not subject to water sources or direct sunlight near an

Initializing the cash register

In order for your cash register to operate properly, you must initialize it before programming for the first

position.

IMPORTANT: This operation must be performed without batteries installed.

with “ ”.

If the buzzer does not sound when the plug is inserted, the initialization has not been done successfully. (This will occur when the voltage is still high because you operated the cash register just before starting initialization.) In this case, wait at least one minute after pulling out the plug, and insert the plug again.

Installing batteries

user-programmed settings from being erased from the memory, when the AC cord is accidentally disconnected or in case of power failure. Once installed, the batteries will last approximately one year before needing replacement. At this time, the “ ” symbol will appear on the display to indicate the batteries are low and must be replaced within two days. If the no battery symbol “ ” appears, you must install the batteries at once.

Install three new “AA” batteries according to the procedure shown below with the AC cord connected and the mode switch set to the REG position:

1. Push the printer cover forward and detach it.

2. Open the battery compartment cover next to the paper roll cradle.

Three new “AA” batteries must be installed in the cash register to prevent the data and

Be careful with the paper cutter, so as not to cut yourself.

3. Insert three new “AA” batteries as illustrated at the right.

Paper positioning guides

When the batteries are properly installed “ ” on the display will disappear.

4. Close the battery compartment cover.

Be sure to observe precautions shown on page 1 when handling batteries.

Installing a paper roll

The register can print receipts or journals. For the printer, you must install the paper roll provided with the register, even when you program the register for not printing receipts or journals. Install the paper roll according to the procedure shown below with the AC cord connected and the mode switch set to the REG position:

Precaution: The paper cutter is mounted on the printer cover. Take caution when removing and

installing the cover.

1. Lift up the print roller release lever to unlock and open the

print roller arm.

2. Set a paper roll in the paper roll cradle as illustrated at the

right.

3. Feed the end of the paper along with

the paper positioning guides as illustrated at the right.

Print roller release lever

To the printer

Correct

Print roller arm

To the printer

Incorrect

4. While holding down the paper, slowly close the print roller arm, and

push down the arm until you hear a click locking the arm. Make sure securely you push down the center of the wing part of the arm as illustrated at the right. The paper will be fed automatically.

If the print roller arm is not securely locked, printing is not done right. If this problem occurs, open the arm, and close the arm as instructed above.

5. When not using the take-up spool (using as receipt paper):

• Cut off the excess paper using the edge of the inner cover, and replace the printer cover. Press the paper end comes out of the printer cover and clean paper appears.

If the paper end does not come out, open the printer cover, and pass the paper end between the paper cutter and the paper guide of the printer cover, and replace the cover.

When using the take-up spool (using as journal paper):

• Insert the end of the paper into the slit in the spool. (Press the key to feed more paper if required.)

• Wind the paper two or three turns around the spool shaft.

• Set the spool on the bearing, and press the excess slack in the paper.

• Replace the printer cover.

key to make sure the

key to take up

When using a paper roll as journal paper, you must change the printing style. Refer to “Print Format” in “Various Function Selection Programming 1” section (Job code 6) for changing the printing style.

Programming date, time and tax

The cash register provides text languages of English, French and Spanish. It is preset to English. If you want to change the language, you must change it before programming. Refer to “Language

selection” in “Various Function Selection Programming 2” section for changing the language.

Before you can proceed with registration of sales, you must program:

• date

• time

• tax

Please refer to the BASIC FUNCTION PROGRAMMING section for details (page 27).

Programming other necessary items

with optional functions. Before you start programming, please read through the sales operations section to understand optional functions. The main optional functions are listed below.

While the cash register is pre-programmed so it can be used with minimal setup, it does provide you

• PLU (price lookup)

• Consecutive number

• Machine number

• Receipt or journal printing selection (factory setting: receipt printing)

• Power save mode (factory setting: goes into power save mode in 30 minutes)

• Electronic journal (EJ) memory size (factory setting: 2000 lines are storable. Up to 3000 lines) The memory for electronic journal is commonly used for PLU. If you change the setting, the maximum number of PLU code will decrease from 1200 to 200.

• Text programming for clerk name, department items, PLU/subdepartment items, logo messages printed on

the top or bottom of receipts, function texts and foreign currency symbol

• Split pricing entry This is not factory preset. You must enable this function.

• Foreign currency conversion rate You must set a conversion rate to use

• Preset unit price for departments and PLUs

• Preset amount for

• Preset rates for You do not have to program these preset prices/amount/rates because you can enter when registration. It might be convenient to preset so you do not have to re-enter every time.

• Amount entry digit limit for PO amount, RA amount, Manual tax amount The factory setting makes the maximum amount you can enter. You can program to limit the amount.

• Key sequence for AUTO key

• RS-232C programming

• Specification of clerk to be trained

key.

Department programming: The cash register is pre-programmed for departments as follows: Department: Allow open price entry, taxable status- taxable 1 for department 1 to 10, and non taxable

for department 11 to 99 When you use department 11 or above, and/or you apply taxable status other than taxable 1 for department 1 to 10, you must change department settings. Please refer to the department programming section for programming details.

Starting sales entries

Now you are ready for sales registration.

FOR THE OPERATOR

OVERVIEW OF FLOW OF DAILY SALES ENTRIES

Things to do before you start sales entries:

• Make sure the power cord is securely inserted into the AC outlet.

• Turn the mode switch to OP X/Z position, and check if time is correctly set.

• Replace the drawer, if removed for safety.

• Check if there is enough paper on roll.

• Select receipt ON/OFF function.

• Make any necessary programming for the day in PGM mode.

For details, refer to BASIC SALES ENTRY, page 12. For drawer and paper roll, refer to OPERATOR MAINTENANCE, page 62 and for programming, refer to programming sections.

Things you can do for sales entries:

• Item entries

• Item repeat entries

• Item multiplication entries

• Single item cash sale (SICS), if programmed.

• Split pricing entries, if programmed.

• Displaying subtotals

• Cash/Check/Charge sale

• Cash tendering in a foreign currency, if the currency conversion rate is programmed.

• Manual tax entry

• Discount or premium using

• Refund entry

• No sale

• Paid-out entries

• Received on account entries

• Printing non-add code number

• Making corrections

• Checking sales report

and - key

For details of sales entry method, refer to BASIC SALES ENTRY (page 12) and OPTIONAL FEATURES (page 21). For details of correcting sales entries, refer to CORRECTION (page 25). For details on reading sales information, refer to READING (X) AND RESETTING (Z) OF SALES TOTAL (page 57).

Things to do after you close your store:

• Print sales reports, and clear sales data for the day.

• Print Electronic Journal (EJ) reports, and clear Electronic Journal (EJ) data, if necessary.

• Account money - comparing it with the amount in cash in drawer printed on the general report.

• Remove the drawer for safety.

• Turn the mode switch to OFF position.

For details of reading sales information, refer to READING (X) AND RESETTING (Z) OF SALES TOTAL (page

57) and EJ REPORT READING AND RESETTING (page 60). For details of removing the drawer and

maintenance details, refer to OPERATOR MAINTENANCE (page 62).

BASIC SALES ENTRY

REG

OPX/Z MGR

PGM

X1/Z1

X2/Z2

OFF

VOID

Basic Sales Entry Example

Listed below is a basic sales entry example when selling department items by cash. For operation details, please refer to each section.

Mode switch setting

1. Turn the mode switch to the REG position.

Clerk assignment

2. Enter your clerk code. (For example, clerk code is 1. Press the

this order.) The clerk code 1 is automatically selected just after initialization of the cash register.

Item entries

3. Enter the price for the first department item. (For example, for 15.00, enter

appropriate department key.)

For department 17 to department 32, press the For department 33 and above, enter the department code using numeric keys, and press the then enter the price and press the

key again.

key first before pressing the department key.

4. Repeat step 3 for all the department items.

Displaying subtotals

5. Press the

Finalizing the transaction

key to display the amount due.

6. Enter the amount received from the customer. (You can omit this step if the amount tendered is the same as

the subtotal.)

7. Press the

amount is displayed) and the drawer is opened.

key, and the change due is displayed (when the amount received was not entered, the total

8. Tear off the receipt and give it to the customer with his or her change.

9. Close the drawer.

and Lkey in

15:

, and press the

key,

Clerk assignment

Item entries

Displaying subtotal

1 L 1500 ! 2300 "

5000

Finalizing the transaction

(In this example, the tax rate is set to 6.25%.)

PrintKey operation example

Graphic logo

Date/Time/Clerk code number Register number

/Consecutive number/Clerk name Items

Price

Merchandise subtotal

Tax amount Tax status (T1: taxable 1)

Total quantity Total amount Cash tendering/amount received Change

Not printed when non-taxable items only are sold.

Clerk assignment

Clerk code 1 to 25

To display the signed-on clerk code

■ Sign-on (in REG, MGR, VOID mode) ■ Sign-off (in REG, MGR, VOID mode)

Transaction

To clear the error state

Prior to any item entries, clerks must enter their clerk codes into the register. However, the code entry may not be necessary when the same clerk handles the next transaction.

Receipt ON/OFF function

When you use the printer to issue receipts, you can disable receipt printing in the REG mode to save paper using the receipt ON/OFF function. To disable receipt printing, press the key toggles the receipt printing status ON and OFF. To check the receipt printing status, turn the mode switch to the OP X/Z position or press the mode. When the function is in the OFF status, the receipt off indicator “_” is illuminated. Your register will print reports regardless of the receipt state, so the paper roll must be installed even when the receipt state is “OFF”.

To issue a receipt when receipt ON/OFF function is set to OFF:

If your customer wants a receipt after you finalized a transaction with the receipt ON/OFF function being OFF status, press the receipt will be issued in the format of summary receipt print.

Power Save Mode

The register will enter into power save mode when no entries are performed based on the pre-programmed time limit (by default, 30 minutes). When your register goes to the power save mode, it will light off all the display except the decimal point at the leftmost position. Your register will return to the normal operation mode when any key is pressed or a mode is changed with the mode key. Please note when your register is recovered by a key entry, its key entry is invalid. After the recovery, start the key entry from the beginning.

key. This will produce a receipt. However, if more than 30 items were entered, the

key in the OP X/Z position. This

key in the REG

Error Warning

In the following examples, your register will go into an error state accompanied with a warning beep and the error symbol “ ” on the display. Clear the error state by pressing the Please refer to the error code table on page 67.

• You enter over a 32-digit number (entry limit overflow): Cancel the entry and re-enter the correct number.

• You make an error in key operation: Clear the error and continue operation.

• You make an entry beyond a programmed amount entry limit: Check to see if the entered amount is correct. If it is correct, it can be rung up in the MGR mode. Contact your manager.

• An including-tax subtotal exceeds eight digits: Delete the subtotal by pressing the

or ckey to finalize the transaction.

Error escape function

When you want to quit a transaction due to an error or an unforeseen event, use the error escape function as shown below:

The transaction is voided (treated as a subtotal void) and the receipt is issued by this function. If you have already entered a tendered amount, the operation is finalized as a cash sale.

key and take proper action.

key and press the

PLU code

(1 to 1200)

Unit price *

(max. 7 digits)

PLU code

(1 to 1200)

Dept. code

(1 to 99)

Unit price *

(max. 7 digits)

When using a programmed unit price

(In case only preset price entry is allowed.)

Department keyUnit price *

(max. 7 digits)

When using a programmed unit price

Item Entries

Single item entries

Department entries

The cash register provides a maximum of 99 departments for a merchandise classification. Group attributes, such as taxable status, are applied on items when they are entered to the departments.

• When using the department keys (for department 1 to 32)

For department 1 to 16, enter a unit price and press a department key. If you use a programmed unit price, press a department key only. For department 17 to 32, enter a unit price, press the programmed unit price, press the

• When using the department code entry key

Enter a department(dept.) code and press the d key, then enter a unit price and press the d key again. If the dept. code is programmed to preset price entry style and a unit price is preset, your cash register will finish its registration operation.

key and press a department key.

key and press a department key. If you use a

Less than the programmed upper limit amounts When zero is entered, only the sales quantity is added.

For the optional departments 17 through 32, press the

key.

Less than the programmed upper limit amounts When zero is entered, only the sales quantity is added.

PLU/subdepartment entries

For another merchandise classification, the cash register provides a maximum of 1200 PLUs/subdepartments. PLUs are used to call up preset prices by a code entry. Subdepartments are used to classify merchandise into smaller groups under the departments. Every PLU and subdepartment has a code form 1 to 1200, and should belong to a department to obtain attributes of that department. The cash register is pre-programmed to PLU mode and zero for unit price. To use PLU entries, their preset unit prices should be previously programmed. (Refer to page 33.) To use subdepartment entries, change to subdepartment mode for the PLU codes.

• PLU entries

• Subdepartment (open PLU) entries

* Less than the programmed upper limit

amounts When zero is entered, only the sales

quantity is added.

PrintKey operation example

1200 (

500 D !

Department entry

PLU entry Subdepartment

entry

50 d 1500 d

11p1200p

33 d

2 p

)

Repeat entries

You can use this function for entering a sale of two or more of the same items. Repeat pressing a department key,

key or

Department entry

PLU entry Subdepart-

ment entry

11 p 1200 p p

key as shown on key operation example.

1200 ( (

500 D ! !

) ) " "

50 d 1500 d d

33 d d

2 p p

PrintKey operation example

Multiplication entries

When you sell a large quantity of items, it is convenient to use the multiplication entry method. Enter quantity using numeric keys and press the

When programmed to allow fractional quantity entries, you can enter up to four integers and three digit decimal, though the quantity is counted as one for sales reports. To enter a fractional quantity, use the decimal point key between integer and decimal, as

key before starting item entry as shown in the example below.

7P5

for entering 7.5.

Selling q'ty (Up to 4 digits)

Base q'ty

(Up to 2 digits)

Unit price

per base q'ty

When using a programmed unit price

@ @

Department key

Dept. code

PLU code

PLU code Unit price

per base q'ty

p p

Unit price

per base q'ty

(Only preset entry is allowed.)

PrintKey operation example

3 @ 1200 (

5 @ 500 D !

Department entry

PLU entry Subdepartment

entry

3 @ 50 d 1500 d

5@ 11p1200p

3 @ )

5 @ D "

5 @ 33 d

3 @ 2 p

Split pricing entries

This function is practical when the customer wants to purchase items normally sold in bulk. To realize this function, you must change the programmed setting. Refer to “Various Function Selection Programming 1” (job code 70) for programming details.

To make split pricing entries, follow the procedure below:

Department entry

PLU entry

7 @ 10 @

600 *

8 @ 12 @

35 p

PrintKey operation example

Single item cash sale (SICS) entry

1000 A

• This function is useful when a sale is for only one item and is for cash. This function is applicable only to those departments that have been set for SICS or to their associated PLUs or subdepartments.

• The transaction is complete and the drawer opens as soon as you press the department key,

key.

PrintKey operation example

key or

For finishing the transaction

If an entry to a department or PLU/subdepartment set for SICS follows the ones to departments or PLUs/subdepartments not set for SICS, it does not finalize and results in a normal sale.

Displaying Subtotals

The register provides three types of subtotals:

Merchandise subtotal

Press the the display.

Taxable subtotal

Taxable 1 subtotal

Press the taxable 1 items will appear in the display.

Taxable 2 subtotal

Press the taxable 2 items will appear in the display.

key at any point during a transaction. The net sale subtotal - not including tax - will appear in

and

250

keys in this order at any point during a transaction. The sale subtotal of

Including-tax subtotal (full subtotal)

Press the appear in the display.

Finalization of Transaction

key at any point during a transaction. The sale subtotal including tax and the symbol “ ” will

Cash or check tendering

Press the the

greater than the amount of the sale, your register will show the change due amount and the symbol “ ” will light up. Otherwise the register will show a deficit and the symbol “ ” will light up. You now must make a correct tender entry.

Cash tendering

key to get an including tax subtotal, enter the amount tendered by your customer, then press

key if it is a cash tender or press the Ckey if it is a check tender. When the amount tendered is

PrintKey operation example

Check tendering

950 A

1000 C

Cash or check sale that does not require entry

Enter items and press the display the total sale amount.

key if it is a cash sale or press the Cif it is a check sale. Your register will

300

PrintKey operation example

In the case of check sale

Charge (credit) sale

Enter items and press the charge key (c).

PrintKey operation example

2500

3250

* c

Mixed-tender sale

You can perform mixed-tendering of check and cash, cash and charge, and check and charge.

Example: Your customer pays $9.50 in cash and $40.00 by charge for an including-tax subtotal of $49.50.

PrintKey operation example

Tax Calculation

Automatic tax

When the register is programmed with a tax rate (or tax table) and the tax status of an individual department is set for taxable, it computes the automatic tax on any item that is entered directly into the department or indirectly via a related PLU.

Example: Selling five $6.70 items (dept. 1, taxable 1) and one $7.15 item (PLU no. 85, taxable 2) for cash

PrintKey operation example

5 @670

Manual tax

The machine allows you to enter tax manually after it finalizes an item entry.

Example: Selling an $8.00 item (dept. 12) for cash with 50 cents as tax

PrintKey operation example

800

(

Tax delete

You can delete the automatic tax on the taxable 1 and taxable 2 subtotal of each transaction by pressing the key after the subtotal is displayed. To delete taxable 1 subtotal, press subtotal. To delete taxable 2 subtotal, press subtotal. To delete all taxable (1-4) subtotal, press

Example: Selling a $7.25 item (dept. 1, taxable 1) and another $5.15 item (dept. 11, taxable 2) for cash and

entering the sale as a non-taxable one

T, s

U, s

T, U, s

to get taxable 1 subtotal, and then press tto delete the

to get taxable 2 subtotal, and then press tto delete the

and tin this order.

PrintKey operation example

725

515

Tax status shift

The machine allows you to shift the programmed tax status of each department or the PLU key by pressing the

and/or

key is resumed.

Example: Selling the following items for cash with their programmed tax status reversed

• One $13.45 item of dept. 16 (non-taxable) as a taxable 1 item

• One $7.00 item of PLU no. 25 (non-taxable) as a taxable 1 and 2 item

• One $4.00 item of dept. 11 (taxable 2) as a non-taxable item

• Two $10.50 items of dept. 1 (taxable 1) as taxable 2 items

keys before those keys. After each entry is completed, the programmed tax status of each

PrintKey operation example

1345

TUp

400

1050

TU!

When Canadian tax system is applied: When using a tax status shift, the entry of a multi-taxable item for PST or GST will be prohibited. Please see below:

In case of; Tax 1: PST, Tax 2: PST,

Tax 3: PST, Tax 4: GST Taxable 1 and 2 item ········· prohibited Taxable 1 and 3 item········· prohibited Taxable 2 and 3 item ········· prohibited Taxable 1 and 4 item ············· allowed Taxable 2 and 4 item ············· allowed Taxable 3 and 4 item ············· allowed

In case of; Tax 1: PST, Tax 2: PST,

Tax 3: GST, Tax 4: GST Taxable 1 and 2 item ········· prohibited Taxable 1 and 3 item ············· allowed Taxable 2 and 3 item ············· allowed Taxable 1 and 4 item ············· allowed Taxable 2 and 4 item ············· allowed Taxable 3 and 4 item ········· prohibited

OPTIONAL FEATURES

Auxiliary Entries

Discount and premium entries using the percent key

The percent key is used to apply a manually entered or preset discount or premium percent rate to individual items or to a merchandise subtotal. In the default setting, you can manually enter a discount percent rate to both individual items and merchandise subtotal. For manual entry of discount or premium percent rate, enter the rate (up to 100.00) with the numeric keys (you need a decimal point when you enter a fractional percent rate), and press a percent key. When using a preset rate (if programmed), just press a percent key. When entry limit is programmed for a percent key, you can not enter a rate over the limit (error code 34 will occur.)

Percent calculation for the merchandise subtotal

PrintKey operation example

140

570

Percent calculation for item entries

PrintKey operation example

800

7 P5

(When premium and 15% are programmed for the &key)

Discount and premium entries using the discount key

The discount key is used to apply a manually entered or preset discount or premium amount to individual items or to a merchandise subtotal. In the default setting, you can manually enter a discount amount to both individual items and merchandise subtotal. For manual entry of discount or premium amounts, enter the amount with the numeric keys, and press the discount key. When using a preset amount (if programmed), press the discount key. When entry digit limit is programmed for the discount key, you can not enter an amount over the limit (error code 34 will occur.)

Discount for the merchandise subtotal

575

100

Discount for item entries

675

(When a discount amount of $0.75 is programmed.)

PrintKey operation example

Refund entries

For departments 1 to 16, enter the refund amount and press the fkey, and then press the corresponding department key and for departments 17 to 32, enter the refund amount and press the

key and press the corresponding department key (when using the preset price, omit entering the amount).

In case of department 33 to 99, enter the department code and press refund amount and press the For a refund of a PLU item, enter the PLU code and press the For a refund of a subdepartment item, enter the PLU code and press the refund amount and press the

key if necessary.

250

100

150

key.

key and the dkey, then enter the

key, then press the

key and

PrintKey operation example

key, then press the

key.

key, then enter the

Non-add code number entries and printing

You can enter a non-add code number such as a customer’s code number and credit card number, a maximum of 16 digits, at any point during the entry of a sale. The cash register will print it at once. To enter a non-add code number, enter the number and press the

key.

Domestic currency Conversion rate

Domestic currency

Foreign currency

Foreign currency symbol

(Printed if programmed)

Currency conversion

Amount tendered in foreign currency

(When a currency conversion rate of 0.9275 is programmed for the V key.)

2300 + 4650 *

10000 A

PrintKey operation example

1230

1500

+ c

Auxiliary Payment Treatment

Currency conversion

The register allows payment entries in a foreign currency (only cash payment is available). Pressing the Vkey creates a subtotal in the foreign currency. When using a programmed currency conversion rate, press the tendered amount in foreign currency if not exact amount payment, and press the When making a manual entry of currency conversion rate, after item entries, enter the conversion rate (0.0000 to

9999.9999; you need a decimal point when you enter fractional conversion rate) and press the enter the tendered amount in foreign currency if not exact amount payment, and press the In both cases, the change due will be displayed in domestic currency, and when the amount tendered is short, the deficit is shown in domestic currency.

key after item entries, then enter the

key.

key, then

• Press the

• If programmed, a foreign currency symbol is printed when you use a prest rate.

Applying preset conversion rate

Applying manual conversion rate

Conversion rate

key after pressing the Vkey to cancel payment in a foreign currency.

1 P 275 V

10000 A

PrintKey operation example

2300 + 4650 *

Received-on Account and Paid-out Entries

When you receive on account from a customer or when you pay an amount to a vendor, it is a good idea to use the For the received-on-account (RA) entry, enter the amount, and press the For the paid-out (PO) entry, enter the amount and press the

key or the

key respectively.

key.

Cash tendering only available for RA and PO operation.

PrintKey operation example

key.

12345

4800

No sale (exchange)

When you need to open the drawer with no sale, just press the print “NO SALE” on the receipt or journal. If you let the machine print a non-add code number before pressing the

You can achieve a programmed transaction simply by pressing the

key, a no sale entry is achieved and a non-add code number is printed.

Automatic Sequence Key (akey) Entries

key. The drawer will open and printer will

key.

PrintKey operation example

(a= 500

)

CORRECTION

Correction of the Last Entry (direct void)

If you make an incorrect entry relating to a department, PLU/subdepartment, percentage (%and &), discount (

) or refund, you can void this entry by pressing the vkey immediately after the incorrect entry.

PrintKey operation example

1250

+ v

600

' & v

328

250

Correction of the Next-to-last or Earlier Entry (indirect void)

You can void any incorrect department entry, PLU/subdepartment entry or item refund entry made during a transaction if you find it before finalizing the transaction (e.g. pressing the applicable to department, PLU/subdepartment and refund entries only. For the operation, press the refund indirect void, press the

Correction of a department entry

Correction of a PLU entry

Correction of a refund entry

key just before you press a department key, dkey or

key after you press the fkey.

1310 +

1755 * 10 p 12 p

250 f +

825 *

1310 v +

12 v p

250 f v +

key). This function is

PrintKey operation example

key. For the

Subtotal Void

You can void an entire transaction. Once subtotal void is executed, the transaction is aborted and the register issues a receipt. This function does not work when more than 30 items have been entered.

PrintKey operation example

1310 "

1755 + 10 p 35 p

Subtotal void

Correction of Incorrect Entries not Handled by the Direct or Indirect Void

Function

Any errors found after the entry of a transaction has been completed or during an amount tendered entry cannot be voided. These errors must be corrected by the manager. The following steps should be taken:

1. If you are making the amount tendered entry, finalize the transaction.

2. Make correct entries from the beginning.

3. Hand the incorrect receipt to your manager for its cancellation.

Date

Date(MM/DD/YYYY)

FOR THE MANAGER

PRIOR TO PROGRAMMING

Before starting sales entries, you must first program necessary items so that the cash register suits your sales manner. In this manual, there are three sections, BASIC FUNCTION PROGRAMMING where required items must be programmed, AUXILIARY FUNCTION PROGRAMMING where you can program for more convenient use of keys on the keyboard, and ADVANCED FUNCTION PROGRAMMING where various optional programming features are provided. Find the appropriate features for your needs, and make the necessary programming.

You can select the language of text (English, French or Spanish) printed on receipts or journals. For the language selection, please refer to “Language Selection” described later in this section.

Procedure for programming

1. Check to see whether a paper roll is present in the machine. If there is not enough paper on the roll, replace

it with a new one (refer to MAINTENANCE section for the replacement).

2. Put the manager key in the mode switch and turn it to the PGM position.

3. Program necessary items into the cash register.

Every time you program an item, the cash register will print the setting. Please refer to print samples in each section.

4. If necessary, issue programming reports for your reference.

REG

OPX/Z MGR

OFF

VOID PGM

X1/Z1

X2/Z2

• On the procedures and key operation examples shown in the programming details, numbers such as “08262003” indicates the parameter which must be entered using the corresponding numeric keys.

• Asterisks in the tables shown in the programming details indicate default settings.

BASIC FUNCTION PROGRAMMING

(For Quick Start)

Date and Time Programming

Date

For setting the date, enter the date in 8 digits using the month-day-year (MM/DD/YYYY) format, then press the

key.

PrintKey operation example

08262003

(Aug. 26, 2003)

You can use the date format of day-month-year (DD/MM/YYYY) or year-month-day (YYYY/MM/DD) format. To change the format, refer to “Various Function Selection Programming 1” section (Job

code 61).

Time

To delete a tax rate, use the following sequence:

s @ v A@

Tax number (1 to 4)

s @9 @

@ s A

When the lowest taxable amount is zero

Tax number (1 to 4)

Tax rate

(0.0000 to 100.0000)

Lowest taxable amount

(0.01 to 999.99)

Time

Time(max. 4 digits in 24-hour format)

For setting the time, enter the time in 4 digits using the 24-hour format. For example, when the time is set to 2:30 AM, enter 230; and when it is set to 2:30 PM, enter 1430.

PrintKey operation example

1430

In the display, current time is displayed in 12-hour format. For AM time, “ ” and for PM time “ ” will appear in the rightmost position with the current time. If you want to display time in the 24-hour format, refer to “Various Function Selection Programming 1” section (Job code 61).

Tax Programming for Automatic Tax Calculation Function

The cash register can support US and Canadian tax systems. If you use the Canadian tax system, you must first change the tax system, then program the tax rate or tax table and quantity for doughnut exempt which are described in this section. For changing your cash register’s tax system, please refer to “Various Function Selection Programming 1” section (job code 70).

Before you can proceed with registration of sales, you must first program the tax that is levied in accordance with the law of your state. The cash register comes with the ability to program four different tax rates. In most states, you will only need to program Tax 1. However if you live in an area that has a separate local tax (such as a Parish tax) or a hospitality tax, the register can be programmed to calculate these separate taxes.

When you program the tax status for a department, tax will be automatically added to sales of items assigned to the department according to the programmed tax status for the department. You can also enter tax manually.

There are two tax programming methods. The tax rate method uses a straight percentage rate per dollar. The tax table method requires tax break information from your states or local tax offices. Use the method which is acceptable in your state. You can obtain necessary data for tax programming from your local tax office.

Tax programming using a tax rate

The percent rate specified here is used for tax calculation on taxable subtotals.

+ 78 hidden pages

Sharp XE-A202 Owner's Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

WARNING

CAUTION

INTRODUCTION

IMPORTANT

English

CONTENTS

PARTS AND THEIR FUNCTIONS

External View

Front view Rear view

Printer

Mode Switch and Mode Keys

Keyboard

Displays

Drawer Lock Key

GETTING STARTED

Installing the cash register

Initializing the cash register

Installing batteries

Installing a paper roll

Programming date, time and tax

Programming other necessary items

Starting sales entries

FOR THE OPERATOR

OVERVIEW OF FLOW OF DAILY SALES ENTRIES

BASIC SALES ENTRY

Basic Sales Entry Example

Error Warning

Item Entries

Single item entries

Repeat entries

Multiplication entries

Split pricing entries

Single item cash sale (SICS) entry

Displaying Subtotals

Finalization of Transaction

Cash or check tendering

Cash or check sale that does not require entry

Charge (credit) sale

Mixed-tender sale

Tax Calculation

Automatic tax

Manual tax

Tax delete

Tax status shift

OPTIONAL FEATURES

Auxiliary Entries

Discount and premium entries using the percent key

Discount and premium entries using the discount key

Refund entries

Non-add code number entries and printing

Currency conversion

Auxiliary Payment Treatment

Received-on Account and Paid-out Entries

No sale (exchange)

CORRECTION

Correction of the Last Entry (direct void)

Correction of the Next-to-last or Earlier Entry (indirect void)

Subtotal Void

Date

FOR THE MANAGER

PRIOR TO PROGRAMMING

Procedure for programming

BASIC FUNCTION PROGRAMMING

Date and Time Programming

Time

Tax Programming for Automatic Tax Calculation Function

Tax programming using a tax rate