Sagem MF 9626, MF 9631 Quick Start Guide

DIGITAL FULL COLOUR MULTIFUNCTIONAL SYSTEM

Quick Start Guide

Before using the machine

Functions of the machine and procedures for placing originals and loading paper.

Copying

Using the copy function.

MODEL:

MF 9626 MF 9631

Printing

Using the printer function.

Faxing

Using the fax function.

Scanning

Using the scan function.

Document filing

Storing jobs as files on the hard drive.

System settings

Configuring settings to make the machine easier to use.

Keep this manual close at hand for reference whenever needed.

Troubleshooting

Frequently asked questions and how to clear paper misfeeds.

OPERATION MANUALS AND HOW TO USE THEM

3 printed manuals and a manual in PDF format are provided with the machine.

Printed manuals

To learn the parts of the machine and how to use them To load paper

Before using the machine (page 7)

To make a copy

Copying (page 23)

To print a file

Printing (page 47)

To send a fax

Faxing (page 59)

To send a scanned image To use Internet fax

Scanning (page 79)

What is document filing? What is it used for?

Document filing (page 95)

What are the system settings?

System settings (page 103)

Quick Start Guide

(this manual)

This manual provides easy-tounderstand explanations of the functions of the machine in a single manual.

The explanations in this manual focus on frequently used functions. For special functions, troubleshooting, and detailed procedures for using the machine, see the manuals in PDF format.

Frequently asked questions and how to clear paper misfeeds

Troubleshooting (page 109)

Please read before using the machine.

Safety Guide

Contains important safety information and the specifications of the machine.

Software Setup Guide

Explains the procedures for installing the printer driver and scanner driver.

Manuals in PDF format

Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide in PDF format. The Operation Guide can be downloaded from the Web pages in the machine.

Download the Operation Guide from the Web pages in the

Operation Guide

For detailed information

machine.

For the downloading procedure, see "Downloading the Operation Guide" (page 3).

Convenient methods for using the Operation Guide

The first page contains a regular table of contents as well as an "I want to..." table of contents. "I want to..." lets you jump to an explanation based on what you want to do. For example, "I use the copier function often, so I'd like to save paper". Use either table of contents as appropriate based on what you want to know.

The contents of the Operation Guide are as follows:

BEFORE USING THE MACHINE COPIER PRINTER FACSIMILE

* To view the Operation Guide in PDF format, Adobe® Reader® or Acrobat® Reader® of Adobe Systems

Incorporated is required. Adobe

http://www.adobe.com/

Reader® can be downloaded from the following URL:

SCANNER / INTERNET FAX DOCUMENT FILING SYSTEM SETTINGS TROUBLESHOOTING

CHECKING THE IP ADDRESS

To check the IP address of the machine, print out the all custom setting list in the system settings.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

List Print (User)

All Custom Setting List:

Printer Test Page:

PCL Symbol Set List

Sending Address List:

Individual List

Document Filling Folder List:

SYSTEM

SETTINGS

Default Settings

Address Control

Document Filing

Control

Admin Password

List Print

(User)

Fax Data

(1)

Receive/Forward

USB-Device Check

(2)

Exit

Back

1 Press the [SYSTEM SETTINGS] key.

2 Select the all custom setting list in the touch

panel.

(1) Touch the [List Print (User)] key.

(2) Touch the [Print] key to the right of "All

Custom Setting List".

The IP address is shown in the list that is printed.

ACCESSING THE WEB SERVER IN THE MACHINE

When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer.

Opening the Web pages

Access the Web server in the machine to open the Web pages.

Start a Web browser on a computer that is connected to the same network as the machine and enter the IP address of the machine.

Recommended Web browsers Internet Explorer: 6.0 or higher (Windows Netscape Navigator: 9 (Windows Firefox: 2.0 or higher (Windows Safari: 1.5 or higher (Macintosh) The Web page will appear. The machine settings may require that user authentication be performed in order to open the Web page. Please ask the administrator of the machine for the password that is required for user authentication.

)

Downloading the Operation Guide

The Operation Guide, which is a more detailed manual, can be downloaded from the machine's Web pages.

Downloading the Operation Guide.

(1) Click [Operation Manual Download] in the

menu of the Web page.

(1)

(2) Select the desired language.

(2)

(3) Click the [Download] button.

The Operation Guide is downloaded.

(3)

TABLE OF CONTENTS

CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Before using the machine

PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

IMAGE CHECK FUNCTION (PREVIEW) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Copying

BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

MAKING COLOUR COPIES (Colour Mode) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .31

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

STORING COPY OPERATIONS (Job Programs). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Printing

PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

CANCELLING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Faxing

BASE SCREEN OF FAX MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

FORWARDING RECEIVED FAXES (Fax Data Forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

CONVENIENT DIALLING METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission). . . . . . .72

SPECIAL FAX MODES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Scanning

NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

SCANNING AN ORIGINAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .90

SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Document filing

DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101

PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

System settings

SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

SYSTEM SETTINGS MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Troubleshooting

FREQUENTLY ASKED QUESTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Before using the machine

This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper.

X PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8

X OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

X USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12

X USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . 14

X HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

X IMAGE CHECK FUNCTION (PREVIEW). . . . . . . . . . . . 16

X PLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 17

X CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 18

PART NAMES AND FUNCTIONS

(1) (2)

(6)

(1) Automatic document feeder

This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be scanned at once.

(2) Document feeder tray

Place the originals in this tray when using the automatic document feeder.

(3) Operation panel

(4) Document glass

This is used to scan books and other originals that cannot be scanned using the automatic document feeder.

(5) Output tray (centre tray)

Copy jobs and print jobs are delivered to this tray. (When a finisher or saddle stitch finisher is installed, the output tray (centre tray) cannot be used.)

(6) Finisher*

This can be used to staple output. A punch module can be installed to punch holes in output.

(3) (4)

(8)(7) (9)

(7) Saddle Stitch Finisher*

This can be used to staple output. The machine is also equipped with the staple function, which folds paper and staples it at the centre, and the fold function, which folds paper in half. A punch module can be installed to punch holes in output.

(8) Tray 1 / Tray 2

Up to 500 sheets of paper (80 g/m loaded in each tray.

(9) Tray 3 / Tray 4 (when a stand/2 x 500 sheet paper

drawer is installed)*

This holds paper. Up to 500 sheets (80 g/m of paper can be loaded.

(10) Tray 5 (when a large capacity tray is installed)*

Up to 3500 sheets (80 g/m loaded. When a stand/1 x 500 sheet paper drawer is installed, this is tray 4.

(10)

(5)

(21 lbs.)) can be

(21 lbs.))

(21 lbs.)) of paper can be

* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE

MACHINE" in the Operation Guide. Some options may not be available in some countries and regions.

(12) (13) (14) (15) (16)(11)

(11) Keyboard*

This is a keyboard that is incorporated into the machine. When not used, it can be stored under the operation panel. Use the keyboard to enter a password, file name, or other text.

(12) Main power switch

This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the "on" position.

(13) Front cover

Open to replace a toner cartridge.

(14) Bypass tray

Special types of paper can be fed from the bypass tray.

(15) Exit tray unit (right tray)*

When installed, output can be delivered to this tray.

(16) USB connector (type A)

This is used to connect a USB memory or other USB device to the machine.

* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE

MACHINE" in the Operation Guide. Some options may not be available in some countries and regions.

OPERATION PANEL

Image send indicators

LINE indicator

This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode.

DATA indicator

When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks. The indicator lights steadily when there is data that is waiting to be transmitted.

Touch panel

Messages and keys appear in the LCD display. Operations are performed by touching the keys with your fingers.

COPY

Ready to scan for copy.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

Tray1

IMAGE SEND

Original

Auto

[JOB STATUS] key

Press this key to view the job status screen. You can check the status of jobs and cancel jobs in the job status screen.

DOCUMENT FILING

Special Modes

2-Sided Copy

Quick File

A4R

B4 A3

Plain

Paper Select

Auto

Plain

Output

File

Job Status

MFP Status

020/015

Copying

005/000

Waiting

010/000

Waiting

010/000

Waiting

Print mode indicators

READY indicator

Print data can be received when this indicator is lit.

DATA indicator

This blinks while print data is being received and lights steadily while printing is taking place.

JOB STATUS

SYSTEM

SETTINGS

HOME

READY DATA

IMAGE SEND

LINE DATA

[SYSTEM SETTINGS] key

Press this key to display the system settings screen. The system settings can be adjusted to make the machine easier to use, such as configuring paper tray settings and storing addresses.

[HOME] key

Touch this key to display the home screen. Keys of frequently used functions can be registered in this screen for quick access, making the machine easier to use.

Numeric keys

[CLEAR] key

These are used to enter the number of copies, fax numbers, and other numbers.

[LOGOUT] key ( )

When user authentication is enabled, press this key to log out after using the machine. When using the fax function, this key can be pressed to send tone signals on a pulse dial line.

[#/P] key ( )

Press this key to use a job program when using the copier function. When using the fax function, press this key to dial using a program.

Press this key to return settings such as the number of copies to "0".

[COLOUR START] key

Use this key to copy or scan an original in colour.

Main power indicator

This indicator lights when the main power is switched on.

[POWER] key

Use this key to turn the machine power on and off.

LOGOUT

[CLEAR ALL] key

Press this key to redo an operation from the beginning. All settings will be cleared and operation will return to the initial state.

[STOP] key

Press this key to stop a copy job or scanning of an original.

[POWER SAVE] key

Use this key to activate power save mode. The [POWER SAVE] key blinks when the machine is in power save mode. This key is also used to deactivate power save mode.

[BLACK & WHITE START] key

Use this key to copy or scan an original in black and white. This key is also used to send a fax in fax mode.

USING THE TOUCH PANEL

The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the touch keys are explained below.

Mode select keys

[COPY] key

To use the copy function, touch this key to switch to copy mode. Keep your finger on the [COPY] key to view the machine's total page use count and amount of toner remaining.

COPY

Ready to scan for copy.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

Tray1

[IMAGE SEND] key

To use the scan or fax function, touch this key to switch to image send mode.

IMAGE SEND

Original

Auto

DOCUMENT FILING

Plain

A4R

Paper Select

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

[DOCUMENT FILING] key

When you wish to print or send a file stored on the hard drive, touch this key to switch to document filing mode.

Job Status

MFP Status

020/015

Copying

005/000

Waiting

010/000

Waiting

010/000

Waiting

When the mode of the machine is changed, the base screen of the newly selected mode appears. Functions can be selected and settings checked in the base screen.

System display

This shows the brightness adjustment key for the touch panel, the entry mode when text is entered, and other items.

Using general keys

Special Modes

Margin Shift

Pamphlet Copy

Covers/Inserts

Book Copy

Erase

Job

Build

Transparency

Inserts

Tab Copy

Dual Page

Copy

Tandem

Copy

Multi Shot

Card Shot

(1)

Job Settings / Print

file-01 Name 1 A4 F. Colour

Paper Select

Auto

Output

2-Sided

Special Modes

(3)

(2)

Number of Prints

(1~999)

B/W Print

Print and Delete the Data

Print and Save the Data

Cancel

(1) When the displayed screen is one of two or more screens, use the keys to switch through the screens.

(2) When a checkbox is touched, a checkmark will appear to indicate that the setting is enabled.

(3) The keys can be used to increase or decrease a value. To make a value change quickly, keep your

finger on the key. You can also directly touch a numeric value display key to change a number with the numeric keys.

Checking the status of the machine

The touch panel has a key for checking the status of the machine.

Display selection key"Job Status" display

This shows the first 4 print jobs in the print queue (the job in progress and jobs waiting to be printed). The type of job, the set number of copies, the number of copies completed, and the job status appear.

COPY

Ready to scan for copy.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

IMAGE SEND

Original

100%

Tray1

Auto

DOCUMENT FILING

Special Modes

Plain

A4R

Paper Select

Auto

Plain

2-Sided Copy

Quick File

"MFP Status" display

This shows machine system information.

"Maintenance Information"

This shows machine maintenance information by means of codes.

Output

File

The status display can be switched between "Job Status" and "MFP Status". If the job status screen is displayed, the status display automatically changes to the "MFP Status".

Job Status

MFP Status

020/015

Copying

005/000

Waiting

010/000

Waiting

010/000

Waiting

Job Status

MFP Status

Maintenance infomation

Job status display

The mode icon of the reserved job or job in progress, the tray being used to feed paper, and the job status appear. This can be touched to show the job status screen.

Print Job Scan to Fax Job Internet Fax

Job Queue Sets / Progress Status

Computer01 002/001 Printing

0312345678 002/000 Waiting

Copy 002/000 Waiting

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

Jobs are displayed as a list of touch keys. The job keys appear in the order that they will be run. A job key can be touched to select it.

A selected job can be given priority and run ahead of other jobs, or a job waiting in the queue can be cancelled.

USER AUTHENTICATION

When user authentication is enabled in the system settings, you must log in before using the machine. User authentication is initially disabled. When you have finished using the machine, log out.

User authentication methods

There are two methods for performing user authentication: login by user number and login by login name and password. Ask the administrator of the machine for the information that is required to log in. For details on user authentication, see "USER AUTHENTICATION" in "1. BEFORE USING THE MACHINE" in the Operation Guide.

User Authentication

User Name

Password

Auth to:

Admin Login

This method requires that you log in by entering your user number (5 to 8 digits), which is stored in the system settings of the machine.

This method requires that you log in by entering your login name, password, and the login destination, which are stored in the system settings of the machine. Depending on how the machine administrator has configured the system settings, an e-mail address may also be used for authentication.

Logging out

When you have finished using the machine, log out. Logging out prevents unauthorised use of the machine.

How to log out

You can log out from any mode of the machine by pressing the [LOGOUT] key ( ). However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the [LOGOUT] key ( ) functions as a numeric key at this time. If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto clear activates, logout automatically takes place.

HOME SCREEN

1st

2nd

When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel.

screen

(2) (1) (2)

screen

DOCUMENT FILING

SOLUTION

Address Control

Paper Tray Settings

04/04/2010 11:40

Copy

Document

Filing

SolutionImage Send

My Menu

(1) [My Menu] key

Touch this to move to the second home screen.

(2) Mode select keys

Use these keys to switch between copy, image send, document filing, and Solution modes.

(3) Title

This shows the title of the home screen.

COPY

Home Screen

(3)

IMAGE SEND

Total Count

Document Filing Control

(4) (5)

(4) Shortcut key

A registered function appears as a shortcut key. The key can be touched to select the registered function.

(5) User name

This shows the name of the logged in user. The user name appears when user authentication is enabled on the machine.

Shortcuts to functions can be registered as keys in the home screen. When a shortcut key is touched, the screen for that function appears. Register frequently used functions in the home screen to quickly and conveniently access those functions. When user authentication is used, the home screen of "Favourite Operation Group" can be displayed. Register keys that you wish to show in the home screen in the system settings.

For details on home screen settings, see "Favourite Operation Group Registration" and "Home Screen Settings" in "7. SYSTEM SETTINGS" in the Operation Guide.

IMAGE CHECK FUNCTION (PREVIEW)

The image check function is used to display the content of a received fax or other data in the touch panel.

Convenient uses of image check

"Printing only faxes that are needed"

You can check a received fax before printing it. If you don't need the fax, you can delete it without printing it, allowing you to save paper and toner.

"Checking the content of a file stored in the machine"

Before printing or sending a file stored using the document filing function, you can check the content of the file. A preview can be displayed directly from the Job Settings menu, making it easy to move from image preview to execution of the job.

Data that can be checked

The image check function can be used to check the following types of data:

• Faxes received in fax mode

• Faxes received in Internet fax mode

• Faxes stored in a memory box

• Files stored using the document filing function

* The key names in the image check screen and the procedures for using the screen vary depending on the

image type.

When the image check function is used, a screen similar to the following screen appears.

Image Check

The content of the data appears here. In the touch panel, you can

• Scroll the display

• Change pages

• Change the display magnification

Example: The image check screen for a received fax

* A preview image is an image for display on the touch panel. It will differ from the actual print result.

For details on the image check function, see each of the modes in the Operation Guide.

0123456789

04/04/2010 11:12

0001 0010

Back

1 / 3

Display Rotation

PLACING ORIGINALS

The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass.

Using the automatic document feeder

When using the automatic document feeder, place the originals in the document feeder tray. Make sure an original has not been placed on the document glass.

Place the originals face up with the edges aligned evenly.

Adjust the original guides to the width of the originals.

The indicator line indicates approximately how many originals can be placed. The placed originals must not be higher than this line.

Using the document glass

Take care that your fingers are not pinched when closing the automatic document feeder. After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original will be copied black, causing excessive use of toner.

Place the original face down.

Align the top left corner of the original with the tip of the mark in the far left corner of the glass.

Place the original face down.

To place a thick original such as a book, push up the far edge of the automatic document feeder and then close the automatic document feeder slowly.

CHANGING PAPER IN A TRAY

Names of the trays

The names of the trays are shown below. For the number of sheets of paper that can be loaded in each tray, see the following manuals:

• Operation Guide, "Paper Tray Settings" in "7. SYSTEM SETTINGS"

• Safety Guide, "SPECIFICATIONS"

(1) Tray 1

(2) Tray 2

(3) Tray 3

(4) Tray 4

(5) Tray 5 (large capacity tray)

(6) Bypass tray

(1) (2) (3) (4)

(6)

(5)

Print side face up or face down

Paper is loaded with the print side face up or face down depending on the paper type and tray.

Trays 1 to 4

Load the paper with the print side face up. However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face down*.

Bypass tray and tray 5

Load the paper with the print side face down. However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face up*.

* If "Disabling of Duplex" is enabled in the system settings (administrator), load the paper in the normal way (face

up in trays 1 to 4; face down in the bypass tray and tray 5).

Loading paper in a tray

To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example, the paper in tray 1 is changed from B4 (8-1/2" x 14") size plain paper to A4 (8-1/2" x 11") size recycled paper. Tray 3 and tray 4 can automatically detect the size of the loaded paper. In this case, the tray settings change automatically.

Gently pull out the paper tray. If paper remains in the tray, remove it.

Move the two guides on the tray. For example, move the guides from B4 (8-1/2" x 14") to A4 (8-1/2" x 11").

Do not load as shown below.

Insert the paper with the print side face up. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed. Insert the paper and then gently push the tray into the machine.

Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line.

Changing the tray settings

When you change the paper in a tray, the tray settings in the system settings must also be changed.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

(1)

Settings

System Settings

Paper Tray Settings

Tray Settings

Paper Type Registration

(2)

Auto Tray Switching

Custom Size Registration (Bypass)

SYSTEM

SETTINGS

Default Settings

Address Control

Document Filing

Control

Admin Password

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

Back

Exit

1 Press the [SYSTEM SETTINGS] key.

2 Configure the tray settings in the touch panel.

(1) Touch the [Paper Tray Settings] key.

(2) Touch the [Tray Settings] key.

Tray Settings

Type

Size

Fixed Paper Side Disable Duplex Disable Staple Disable Punch

Copy Print Fax I-Fax Doc. Filing

System Settings

Tray Settings

Tray:

Type:

Size:

Paper Property:

Tray 1

Plain

Paper Property

Feeding Approved Job

Tray 1

Recycled

Copy

I-Fax

Fax

Doc. Filing

Change

(3)

Cancel

(4)

(5)

Back

(6)

(3) Touch the [Change] key in "Tray 1".

(4) Select [Recycled] from the "Type" select box.

(5) Select [A4] from the "Size" select box.

For more information, see "Paper Tray Settings" in "7. SYSTEM SETTINGS" in the Operation Guide.

(6) Touch the [OK] key.

The above steps change the paper settings for tray 1 to A4 recycled paper.

Loading paper in other trays

Bypass tray

When loading A3W, A3 or B4 size paper, pull out the tray extension. The maximum number of sheets that can be loaded in the bypass tray is approximately 100 for plain paper and approximately 20 for envelopes.

Example: Loading an envelope

The side to be copied on must be face down!

Place paper that is A5 (7-1/4" x 10-1/2") or smaller in the horizontal orientation.

Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray. For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in "1. BEFORE USING THE MACHINE" in the Operation Guide.

Only the address side of envelopes can be printed on. Place envelopes with the address side face down.

Large capacity tray

The paper size of tray 5 can only be changed by a service technician.

Gently pull out the paper tray.

Insert the paper with the print side face down. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed. Insert the paper and then gently push the tray into the machine.

Do not load as shown below.

Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line.

Copying

This section explains the basic procedures for using the copier function. This section also introduces the various types of copying that can be performed using the special modes.

X BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 24

X MAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

X 2-SIDED COPYING (Automatic Document Feeder) . . 26

X COPYING ON SPECIAL PAPER (Bypass Copy). . . . . 27

X MAKING COLOUR COPIES (Colour Mode). . . . . . . . . 29

X SELECTING THE EXPOSURE AND IMAGE TYPE . . . 30

X FITTING THE COPY IMAGE TO THE PAPER

(Automatic Ratio Selection) . . . . . . . . . . . . . . . . . . . . . 31

X ENLARGEMENT/REDUCTION (Preset Ratios /

Zoom). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

X INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . 35

X STORING COPY OPERATIONS (Job Programs) . . . . 36

X SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 39

X CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . 40

BASE SCREEN OF COPY MODE

Touch the [COPY] key in the touch panel to open the base screen of copy mode. Select copy settings in the base screen.

Auto

Plain

(8)

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

(9)

(10)

(11)

(12)

(13)

(1)

(2)

(3)

(4)

(5)

(6)

Ready to scan for copy.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

Original Paper Select

100%

Auto

(7)

A4R

(1) [Colour Mode] key

Touch this key to change the colour mode.

(2) Output display

When one or more output functions such as sort, group, staple sort, or saddle stitch have been selected, this shows the icons of the selected functions.

(3) [Exposure] key

This shows the current copy exposure and exposure mode settings. Touch this key to change the exposure or exposure mode setting.

(4) [Copy Ratio] key

This shows the current copy ratio. Touch this key to adjust the copy ratio.

(5) [Original] key

Touch this key to enter the original size manually. When an original is placed, this key shows the automatically detected original size. If the original size is set manually, the set size appears.

(6) [Paper Select] key

Touch this key to change the paper (tray) that is used. The tray, paper size, and paper type will appear. The tray images in the paper size display can be touched to open the same screen.

(7) Original feed display

This appears when an original is inserted in the automatic document feeder.

(8) Paper select display

This shows the size of paper loaded in each tray and the amount of paper remaining . The selected tray is highlighted. The tray that is feeding paper is indicated in green. Do not pull out a tray while paper is being fed from the tray. This will cause a paper misfeed.

(9) Number of copies display

This shows the number of copies set.

(10) [Special Modes] key

Touch this key to select special modes such as Margin Shift, Erase, and Dual Page Copy.

(11) [2-Sided Copy] key

Touch this key to select the 2-sided copying function.

(12) [Output] key

Touch this to select an output function such as sort, group, offset, staple sort, saddle stitch, punch, or fold.

(13) Customized keys

The keys that appear here can be changed to show settings or functions that you prefer.

MAKING COPIES

This is the most basic procedure for making copies.

Auto

DOCUMENT FILING

A4R

B4 A3

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

COPY

Ready to scan for copy.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

IMAGE SEND

Original Paper Select

100%

The side to be scanned must be face up!

1-sided original

1-sided copy

1 Touch the [COPY] key.

The base screen of copy mode appears.

2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

3 Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

2-SIDED COPYING (Automatic Document Feeder)

You can use the automatic document feeder to make automatic 2-sided copies without the bother of manually turning the originals over and re-inserting them. This section explains how to copy 1-sided originals onto both sides of the paper.

1-sided original

2-sided copy

The side to be scanned must be face up!

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

2-Sided Copy

A4R

Original Paper Select

Auto

Plain

Special Modes

2-Sided Copy

Output

(1)

File

Quick File

(3)

Binding

Change

(2)

1 Place the originals.

2 Select settings in the touch panel.

(1) Touch the [2-Sided Copy] key.

(2) Touch the [1-Sided to 2-Sided] key.

(3) Touch the [OK] key.

3 Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

COPYING ON SPECIAL PAPER (Bypass Copy)

Use the bypass tray to copy on special media such as heavy paper, envelopes, and tab paper. This section explains how to load A4 heavy paper in the bypass tray.

The side to be scanned must be face up!

The side to be copied on must be face down!

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

Original

Auto

A4R B4 A3

Paper Select

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

(1)

Original

Copy on heavy paper

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Insert paper in the bypass tray.

3 Select settings in the touch panel.

(1) Touch the [Paper Select] key.

Paper Select

Recycled

Thin Paper

Transparency

Bypass Tray

Plain

(2)

Letter Head

Labels

Tab Paper

Paper Tray

1. A4

2. A4R

3. B4

4. A3

Paper Select

Bypass Tray Type/Size Setting

Select the paper type.

Plain

Pre-Punched

Heavy Paper 1

Envelope Glossy Paper

Heavy Paper 1: 106 - 209 g/m2 (28 lbs.bond. - 110 lbs.index) Heavy Paper 2: 210 - 256 g/m2 (110 - 140 lbs.index)

(3)

Plain

Pre-Printed

Colour

Heavy Paper 2

Cancel

(2) Touch the paper type key of the bypass tray.

Here the [Plain] key has been touched.

(3) Touch the [Heavy Paper 1] key or [Heavy Paper

2] key.

If the weight of the loaded paper is 106 g/m2 to

209 g/m [Heavy Paper 1] key. If the weight is 210 g/m 256 g/m

(28 lbs. bond to 110 lbs. index), touch the

(110 lbs. index to 140 lbs. index), touch the

[Heavy Paper 2] key.

Select settings in the touch panel. (Continued)

Paper Select

Bypass Tray Type/Size Setting

Type

1. A4

2. A4R

3. B4

4. A3

Auto-Inch

Auto-AB

(4)

Custom Size

Manual

Paper Tray

Heavy Paper 2

Paper Select

Size

12x18(A3W),11x17,8½x14 8½x11,8½x11R,5½x8½R 7¼x10½R,A3,A4,B4,B5 A3W(12x18),A3,A4,A4R,A5R,B4 B5,B5R,216x330(8½x13) 11x17,8½x11

X420 Y297

Bypass Tray

Plain

(6)

Plain

(5)

(7)

(4) Touch the [Auto-AB] key.

(5) Touch the [OK] key.

(6) Touch the bypass tray key.

(7) Touch the [OK] key.

4 Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE START] key.

Selecting a tray

Colour Mode

Full Colour

Plain

Exposure

Auto

Copy Ratio

100%

Paper Select

1. A4

3. A4R

3. B4

4. A3

Original

Auto

Paper Tray

(A)

Plain

A4R

B4 A3

Paper Select

Auto

Plain

Bypass Tray

Plain

Large Capacity Tray

5. A4

Plain

(D)

Special Modes

2-Sided Copy

Output

File

Quick File

(B) (C)

Correct sets

Cancel scanning

Cancel copying

To select paper, touch the [Paper Select] key or the image of the machine in the base screen of copy mode.

Touch a key to select a tray. (A) Touch to select one of trays 1 to 4. (B) Touch to select the bypass tray. (C) Touch to set the type of paper in the bypass tray. (D) Touch to select tray 5 (large capacity tray).

+ 90 hidden pages