Sagem MF 9626, MF 9631 Quick Start Guide

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DIGITAL FULL COLOUR MULTIFUNCTIONAL SYSTEM

Quick Start Guide

Before using the machine

Functions of the machine and procedures for placing originals and loading paper.

Copying

Using the copy function.

MODEL:

MF 9626 MF 9631

Printing

Using the printer function.

Faxing

Using the fax function.

Scanning

Using the scan function.

Document filing

Storing jobs as files on the hard drive.

System settings

Configuring settings to make the machine easier to use.

Keep this manual close at hand for reference whenever needed.

Troubleshooting

Frequently asked questions and how to clear paper misfeeds.

OPERATION MANUALS AND HOW TO USE THEM

3 printed manuals and a manual in PDF format are provided with the machine.

Printed manuals

To learn the parts of the machine and how to use them To load paper

Before using the machine (page 7)

To make a copy

Copying (page 23)

To print a file

Printing (page 47)

To send a fax

Faxing (page 59)

To send a scanned image To use Internet fax

Scanning (page 79)

What is document filing? What is it used for?

Document filing (page 95)

What are the system settings?

System settings (page 103)

Quick Start Guide

(this manual)

This manual provides easy-tounderstand explanations of the functions of the machine in a single manual.

The explanations in this manual focus on frequently used functions. For special functions, troubleshooting, and detailed procedures for using the machine, see the manuals in PDF format.

Frequently asked questions and how to clear paper misfeeds

Troubleshooting (page 109)

Please read before using the machine.

Safety Guide

Contains important safety information and the specifications of the machine.

Software Setup Guide

Explains the procedures for installing the printer driver and scanner driver.

Manuals in PDF format

Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide in PDF format. The Operation Guide can be downloaded from the Web pages in the machine.

Download the Operation Guide from the Web pages in the

Operation Guide

For detailed information

machine.

For the downloading procedure, see "Downloading the Operation Guide" (page 3).

Convenient methods for using the Operation Guide

The first page contains a regular table of contents as well as an "I want to..." table of contents. "I want to..." lets you jump to an explanation based on what you want to do. For example, "I use the copier function often, so I'd like to save paper". Use either table of contents as appropriate based on what you want to know.

The contents of the Operation Guide are as follows:

BEFORE USING THE MACHINE COPIER PRINTER FACSIMILE

* To view the Operation Guide in PDF format, Adobe® Reader® or Acrobat® Reader® of Adobe Systems

Incorporated is required. Adobe

http://www.adobe.com/

Reader® can be downloaded from the following URL:

SCANNER / INTERNET FAX DOCUMENT FILING SYSTEM SETTINGS TROUBLESHOOTING

CHECKING THE IP ADDRESS

To check the IP address of the machine, print out the all custom setting list in the system settings.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

List Print (User)

All Custom Setting List:

Printer Test Page:

PCL Symbol Set List

Sending Address List:

Individual List

Document Filling Folder List:

SYSTEM

SETTINGS

Default Settings

Address Control

Document Filing

Control

Admin Password

List Print

(User)

Fax Data

(1)

Receive/Forward

USB-Device Check

(2)

Exit

Back

1 Press the [SYSTEM SETTINGS] key.

2 Select the all custom setting list in the touch

panel.

(1) Touch the [List Print (User)] key.

(2) Touch the [Print] key to the right of "All

Custom Setting List".

The IP address is shown in the list that is printed.

ACCESSING THE WEB SERVER IN THE MACHINE

When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer.

Opening the Web pages

Access the Web server in the machine to open the Web pages.

Start a Web browser on a computer that is connected to the same network as the machine and enter the IP address of the machine.

Recommended Web browsers Internet Explorer: 6.0 or higher (Windows Netscape Navigator: 9 (Windows Firefox: 2.0 or higher (Windows Safari: 1.5 or higher (Macintosh) The Web page will appear. The machine settings may require that user authentication be performed in order to open the Web page. Please ask the administrator of the machine for the password that is required for user authentication.

)

Downloading the Operation Guide

The Operation Guide, which is a more detailed manual, can be downloaded from the machine's Web pages.

Downloading the Operation Guide.

(1) Click [Operation Manual Download] in the

menu of the Web page.

(1)

(2) Select the desired language.

(2)

(3) Click the [Download] button.

The Operation Guide is downloaded.

(3)

TABLE OF CONTENTS

CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Before using the machine

PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

IMAGE CHECK FUNCTION (PREVIEW) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Copying

BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

MAKING COLOUR COPIES (Colour Mode) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .31

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

STORING COPY OPERATIONS (Job Programs). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Printing

PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

CANCELLING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Faxing

BASE SCREEN OF FAX MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

FORWARDING RECEIVED FAXES (Fax Data Forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

CONVENIENT DIALLING METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission). . . . . . .72

SPECIAL FAX MODES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76

Scanning

NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

SCANNING AN ORIGINAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .90

SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

Document filing

DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96

QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98

APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . . .99

SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101

PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

System settings

SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

SYSTEM SETTINGS MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Troubleshooting

FREQUENTLY ASKED QUESTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Before using the machine

This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper.

X PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8

X OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

X USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12

X USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . 14

X HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

X IMAGE CHECK FUNCTION (PREVIEW). . . . . . . . . . . . 16

X PLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 17

X CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 18

PART NAMES AND FUNCTIONS

(1) (2)

(6)

(1) Automatic document feeder

This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be scanned at once.

(2) Document feeder tray

Place the originals in this tray when using the automatic document feeder.

(3) Operation panel

(4) Document glass

This is used to scan books and other originals that cannot be scanned using the automatic document feeder.

(5) Output tray (centre tray)

Copy jobs and print jobs are delivered to this tray. (When a finisher or saddle stitch finisher is installed, the output tray (centre tray) cannot be used.)

(6) Finisher*

This can be used to staple output. A punch module can be installed to punch holes in output.

(3) (4)

(8)(7) (9)

(7) Saddle Stitch Finisher*

This can be used to staple output. The machine is also equipped with the staple function, which folds paper and staples it at the centre, and the fold function, which folds paper in half. A punch module can be installed to punch holes in output.

(8) Tray 1 / Tray 2

Up to 500 sheets of paper (80 g/m loaded in each tray.

(9) Tray 3 / Tray 4 (when a stand/2 x 500 sheet paper

drawer is installed)*

This holds paper. Up to 500 sheets (80 g/m of paper can be loaded.

(10) Tray 5 (when a large capacity tray is installed)*

Up to 3500 sheets (80 g/m loaded. When a stand/1 x 500 sheet paper drawer is installed, this is tray 4.

(10)

(5)

(21 lbs.)) can be

(21 lbs.))

(21 lbs.)) of paper can be

* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE

MACHINE" in the Operation Guide. Some options may not be available in some countries and regions.

(12) (13) (14) (15) (16)(11)

(11) Keyboard*

This is a keyboard that is incorporated into the machine. When not used, it can be stored under the operation panel. Use the keyboard to enter a password, file name, or other text.

(12) Main power switch

This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the "on" position.

(13) Front cover

Open to replace a toner cartridge.

(14) Bypass tray

Special types of paper can be fed from the bypass tray.

(15) Exit tray unit (right tray)*

When installed, output can be delivered to this tray.

(16) USB connector (type A)

This is used to connect a USB memory or other USB device to the machine.

* Peripheral device. For more information, see "PERIPHERAL DEVICES" in "1. BEFORE USING THE

MACHINE" in the Operation Guide. Some options may not be available in some countries and regions.

OPERATION PANEL

Image send indicators

LINE indicator

This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode.

DATA indicator

When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks. The indicator lights steadily when there is data that is waiting to be transmitted.

Touch panel

Messages and keys appear in the LCD display. Operations are performed by touching the keys with your fingers.

COPY

Ready to scan for copy.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

Tray1

IMAGE SEND

Original

Auto

[JOB STATUS] key

Press this key to view the job status screen. You can check the status of jobs and cancel jobs in the job status screen.

DOCUMENT FILING

Special Modes

2-Sided Copy

Quick File

A4R

B4 A3

Plain

Paper Select

Auto

Plain

Output

File

Job Status

MFP Status

020/015

Copying

005/000

Waiting

010/000

Waiting

010/000

Waiting

Print mode indicators

READY indicator

Print data can be received when this indicator is lit.

DATA indicator

This blinks while print data is being received and lights steadily while printing is taking place.

JOB STATUS

SYSTEM

SETTINGS

HOME

READY DATA

IMAGE SEND

LINE DATA

[SYSTEM SETTINGS] key

Press this key to display the system settings screen. The system settings can be adjusted to make the machine easier to use, such as configuring paper tray settings and storing addresses.

[HOME] key

Touch this key to display the home screen. Keys of frequently used functions can be registered in this screen for quick access, making the machine easier to use.

Numeric keys

[CLEAR] key

These are used to enter the number of copies, fax numbers, and other numbers.

[LOGOUT] key ( )

When user authentication is enabled, press this key to log out after using the machine. When using the fax function, this key can be pressed to send tone signals on a pulse dial line.

[#/P] key ( )

Press this key to use a job program when using the copier function. When using the fax function, press this key to dial using a program.

Press this key to return settings such as the number of copies to "0".

[COLOUR START] key

Use this key to copy or scan an original in colour.

Main power indicator

This indicator lights when the main power is switched on.

[POWER] key

Use this key to turn the machine power on and off.

LOGOUT

[CLEAR ALL] key

Press this key to redo an operation from the beginning. All settings will be cleared and operation will return to the initial state.

[STOP] key

Press this key to stop a copy job or scanning of an original.

[POWER SAVE] key

Use this key to activate power save mode. The [POWER SAVE] key blinks when the machine is in power save mode. This key is also used to deactivate power save mode.

[BLACK & WHITE START] key

Use this key to copy or scan an original in black and white. This key is also used to send a fax in fax mode.

USING THE TOUCH PANEL

The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the touch keys are explained below.

Mode select keys

[COPY] key

To use the copy function, touch this key to switch to copy mode. Keep your finger on the [COPY] key to view the machine's total page use count and amount of toner remaining.

COPY

Ready to scan for copy.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

Tray1

[IMAGE SEND] key

To use the scan or fax function, touch this key to switch to image send mode.

IMAGE SEND

Original

Auto

DOCUMENT FILING

Plain

A4R

Paper Select

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

[DOCUMENT FILING] key

When you wish to print or send a file stored on the hard drive, touch this key to switch to document filing mode.

Job Status

MFP Status

020/015

Copying

005/000

Waiting

010/000

Waiting

010/000

Waiting

When the mode of the machine is changed, the base screen of the newly selected mode appears. Functions can be selected and settings checked in the base screen.

System display

This shows the brightness adjustment key for the touch panel, the entry mode when text is entered, and other items.

Using general keys

Special Modes

Margin Shift

Pamphlet Copy

Covers/Inserts

Book Copy

Erase

Job

Build

Transparency

Inserts

Tab Copy

Dual Page

Copy

Tandem

Copy

Multi Shot

Card Shot

(1)

Job Settings / Print

file-01 Name 1 A4 F. Colour

Paper Select

Auto

Output

2-Sided

Special Modes

(3)

(2)

Number of Prints

(1~999)

B/W Print

Print and Delete the Data

Print and Save the Data

Cancel

(1) When the displayed screen is one of two or more screens, use the keys to switch through the screens.

(2) When a checkbox is touched, a checkmark will appear to indicate that the setting is enabled.

(3) The keys can be used to increase or decrease a value. To make a value change quickly, keep your

finger on the key. You can also directly touch a numeric value display key to change a number with the numeric keys.

Checking the status of the machine

The touch panel has a key for checking the status of the machine.

Display selection key"Job Status" display

This shows the first 4 print jobs in the print queue (the job in progress and jobs waiting to be printed). The type of job, the set number of copies, the number of copies completed, and the job status appear.

COPY

Ready to scan for copy.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

IMAGE SEND

Original

100%

Tray1

Auto

DOCUMENT FILING

Special Modes

Plain

A4R

Paper Select

Auto

Plain

2-Sided Copy

Quick File

"MFP Status" display

This shows machine system information.

"Maintenance Information"

This shows machine maintenance information by means of codes.

Output

File

The status display can be switched between "Job Status" and "MFP Status". If the job status screen is displayed, the status display automatically changes to the "MFP Status".

Job Status

MFP Status

020/015

Copying

005/000

Waiting

010/000

Waiting

010/000

Waiting

Job Status

MFP Status

Maintenance infomation

Job status display

The mode icon of the reserved job or job in progress, the tray being used to feed paper, and the job status appear. This can be touched to show the job status screen.

Print Job Scan to Fax Job Internet Fax

Job Queue Sets / Progress Status

Computer01 002/001 Printing

0312345678 002/000 Waiting

Copy 002/000 Waiting

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

Jobs are displayed as a list of touch keys. The job keys appear in the order that they will be run. A job key can be touched to select it.

A selected job can be given priority and run ahead of other jobs, or a job waiting in the queue can be cancelled.

USER AUTHENTICATION

When user authentication is enabled in the system settings, you must log in before using the machine. User authentication is initially disabled. When you have finished using the machine, log out.

User authentication methods

There are two methods for performing user authentication: login by user number and login by login name and password. Ask the administrator of the machine for the information that is required to log in. For details on user authentication, see "USER AUTHENTICATION" in "1. BEFORE USING THE MACHINE" in the Operation Guide.

User Authentication

User Name

Password

Auth to:

Admin Login

This method requires that you log in by entering your user number (5 to 8 digits), which is stored in the system settings of the machine.

This method requires that you log in by entering your login name, password, and the login destination, which are stored in the system settings of the machine. Depending on how the machine administrator has configured the system settings, an e-mail address may also be used for authentication.

Logging out

When you have finished using the machine, log out. Logging out prevents unauthorised use of the machine.

How to log out

You can log out from any mode of the machine by pressing the [LOGOUT] key ( ). However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the [LOGOUT] key ( ) functions as a numeric key at this time. If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto clear activates, logout automatically takes place.

HOME SCREEN

1st

2nd

When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel.

screen

(2) (1) (2)

screen

DOCUMENT FILING

SOLUTION

Address Control

Paper Tray Settings

04/04/2010 11:40

Copy

Document

Filing

SolutionImage Send

My Menu

(1) [My Menu] key

Touch this to move to the second home screen.

(2) Mode select keys

Use these keys to switch between copy, image send, document filing, and Solution modes.

(3) Title

This shows the title of the home screen.

COPY

Home Screen

(3)

IMAGE SEND

Total Count

Document Filing Control

(4) (5)

(4) Shortcut key

A registered function appears as a shortcut key. The key can be touched to select the registered function.

(5) User name

This shows the name of the logged in user. The user name appears when user authentication is enabled on the machine.

Shortcuts to functions can be registered as keys in the home screen. When a shortcut key is touched, the screen for that function appears. Register frequently used functions in the home screen to quickly and conveniently access those functions. When user authentication is used, the home screen of "Favourite Operation Group" can be displayed. Register keys that you wish to show in the home screen in the system settings.

For details on home screen settings, see "Favourite Operation Group Registration" and "Home Screen Settings" in "7. SYSTEM SETTINGS" in the Operation Guide.

IMAGE CHECK FUNCTION (PREVIEW)

The image check function is used to display the content of a received fax or other data in the touch panel.

Convenient uses of image check

"Printing only faxes that are needed"

You can check a received fax before printing it. If you don't need the fax, you can delete it without printing it, allowing you to save paper and toner.

"Checking the content of a file stored in the machine"

Before printing or sending a file stored using the document filing function, you can check the content of the file. A preview can be displayed directly from the Job Settings menu, making it easy to move from image preview to execution of the job.

Data that can be checked

The image check function can be used to check the following types of data:

• Faxes received in fax mode

• Faxes received in Internet fax mode

• Faxes stored in a memory box

• Files stored using the document filing function

* The key names in the image check screen and the procedures for using the screen vary depending on the

image type.

When the image check function is used, a screen similar to the following screen appears.

Image Check

The content of the data appears here. In the touch panel, you can

• Scroll the display

• Change pages

• Change the display magnification

Example: The image check screen for a received fax

* A preview image is an image for display on the touch panel. It will differ from the actual print result.

For details on the image check function, see each of the modes in the Operation Guide.

0123456789

04/04/2010 11:12

0001 0010

Back

1 / 3

Display Rotation

PLACING ORIGINALS

The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass.

Using the automatic document feeder

When using the automatic document feeder, place the originals in the document feeder tray. Make sure an original has not been placed on the document glass.

Place the originals face up with the edges aligned evenly.

Adjust the original guides to the width of the originals.

The indicator line indicates approximately how many originals can be placed. The placed originals must not be higher than this line.

Using the document glass

Take care that your fingers are not pinched when closing the automatic document feeder. After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original will be copied black, causing excessive use of toner.

Place the original face down.

Align the top left corner of the original with the tip of the mark in the far left corner of the glass.

Place the original face down.

To place a thick original such as a book, push up the far edge of the automatic document feeder and then close the automatic document feeder slowly.

CHANGING PAPER IN A TRAY

Names of the trays

The names of the trays are shown below. For the number of sheets of paper that can be loaded in each tray, see the following manuals:

• Operation Guide, "Paper Tray Settings" in "7. SYSTEM SETTINGS"

• Safety Guide, "SPECIFICATIONS"

(1) Tray 1

(2) Tray 2

(3) Tray 3

(4) Tray 4

(5) Tray 5 (large capacity tray)

(6) Bypass tray

(1) (2) (3) (4)

(6)

(5)

Print side face up or face down

Paper is loaded with the print side face up or face down depending on the paper type and tray.

Trays 1 to 4

Load the paper with the print side face up. However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face down*.

Bypass tray and tray 5

Load the paper with the print side face down. However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face up*.

* If "Disabling of Duplex" is enabled in the system settings (administrator), load the paper in the normal way (face

up in trays 1 to 4; face down in the bypass tray and tray 5).

Loading paper in a tray

To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example, the paper in tray 1 is changed from B4 (8-1/2" x 14") size plain paper to A4 (8-1/2" x 11") size recycled paper. Tray 3 and tray 4 can automatically detect the size of the loaded paper. In this case, the tray settings change automatically.

Gently pull out the paper tray. If paper remains in the tray, remove it.

Move the two guides on the tray. For example, move the guides from B4 (8-1/2" x 14") to A4 (8-1/2" x 11").

Do not load as shown below.

Insert the paper with the print side face up. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed. Insert the paper and then gently push the tray into the machine.

Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line.

Changing the tray settings

When you change the paper in a tray, the tray settings in the system settings must also be changed.

System Settings

Total Count

Paper Tray

Settings

Printer Condition

(1)

Settings

System Settings

Paper Tray Settings

Tray Settings

Paper Type Registration

(2)

Auto Tray Switching

Custom Size Registration (Bypass)

SYSTEM

SETTINGS

Default Settings

Address Control

Document Filing

Control

Admin Password

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

Back

Exit

1 Press the [SYSTEM SETTINGS] key.

2 Configure the tray settings in the touch panel.

(1) Touch the [Paper Tray Settings] key.

(2) Touch the [Tray Settings] key.

Tray Settings

Type

Size

Fixed Paper Side Disable Duplex Disable Staple Disable Punch

Copy Print Fax I-Fax Doc. Filing

System Settings

Tray Settings

Tray:

Type:

Size:

Paper Property:

Tray 1

Plain

Paper Property

Feeding Approved Job

Tray 1

Recycled

Copy

I-Fax

Fax

Doc. Filing

Change

(3)

Cancel

(4)

(5)

Back

(6)

(3) Touch the [Change] key in "Tray 1".

(4) Select [Recycled] from the "Type" select box.

(5) Select [A4] from the "Size" select box.

For more information, see "Paper Tray Settings" in "7. SYSTEM SETTINGS" in the Operation Guide.

(6) Touch the [OK] key.

The above steps change the paper settings for tray 1 to A4 recycled paper.

Loading paper in other trays

Bypass tray

When loading A3W, A3 or B4 size paper, pull out the tray extension. The maximum number of sheets that can be loaded in the bypass tray is approximately 100 for plain paper and approximately 20 for envelopes.

Example: Loading an envelope

The side to be copied on must be face down!

Place paper that is A5 (7-1/4" x 10-1/2") or smaller in the horizontal orientation.

Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray. For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in "1. BEFORE USING THE MACHINE" in the Operation Guide.

Only the address side of envelopes can be printed on. Place envelopes with the address side face down.

Large capacity tray

The paper size of tray 5 can only be changed by a service technician.

Gently pull out the paper tray.

Insert the paper with the print side face down. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed. Insert the paper and then gently push the tray into the machine.

Do not load as shown below.

Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray. When loading paper, make sure that the stack is not higher than the indicator line.

Copying

This section explains the basic procedures for using the copier function. This section also introduces the various types of copying that can be performed using the special modes.

X BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 24

X MAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

X 2-SIDED COPYING (Automatic Document Feeder) . . 26

X COPYING ON SPECIAL PAPER (Bypass Copy). . . . . 27

X MAKING COLOUR COPIES (Colour Mode). . . . . . . . . 29

X SELECTING THE EXPOSURE AND IMAGE TYPE . . . 30

X FITTING THE COPY IMAGE TO THE PAPER

(Automatic Ratio Selection) . . . . . . . . . . . . . . . . . . . . . 31

X ENLARGEMENT/REDUCTION (Preset Ratios /

Zoom). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

X INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . 35

X STORING COPY OPERATIONS (Job Programs) . . . . 36

X SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 39

X CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . 40

BASE SCREEN OF COPY MODE

Touch the [COPY] key in the touch panel to open the base screen of copy mode. Select copy settings in the base screen.

Auto

Plain

(8)

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

(9)

(10)

(11)

(12)

(13)

(1)

(2)

(3)

(4)

(5)

(6)

Ready to scan for copy.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

Original Paper Select

100%

Auto

(7)

A4R

(1) [Colour Mode] key

Touch this key to change the colour mode.

(2) Output display

When one or more output functions such as sort, group, staple sort, or saddle stitch have been selected, this shows the icons of the selected functions.

(3) [Exposure] key

This shows the current copy exposure and exposure mode settings. Touch this key to change the exposure or exposure mode setting.

(4) [Copy Ratio] key

This shows the current copy ratio. Touch this key to adjust the copy ratio.

(5) [Original] key

Touch this key to enter the original size manually. When an original is placed, this key shows the automatically detected original size. If the original size is set manually, the set size appears.

(6) [Paper Select] key

Touch this key to change the paper (tray) that is used. The tray, paper size, and paper type will appear. The tray images in the paper size display can be touched to open the same screen.

(7) Original feed display

This appears when an original is inserted in the automatic document feeder.

(8) Paper select display

This shows the size of paper loaded in each tray and the amount of paper remaining . The selected tray is highlighted. The tray that is feeding paper is indicated in green. Do not pull out a tray while paper is being fed from the tray. This will cause a paper misfeed.

(9) Number of copies display

This shows the number of copies set.

(10) [Special Modes] key

Touch this key to select special modes such as Margin Shift, Erase, and Dual Page Copy.

(11) [2-Sided Copy] key

Touch this key to select the 2-sided copying function.

(12) [Output] key

Touch this to select an output function such as sort, group, offset, staple sort, saddle stitch, punch, or fold.

(13) Customized keys

The keys that appear here can be changed to show settings or functions that you prefer.

MAKING COPIES

This is the most basic procedure for making copies.

Auto

DOCUMENT FILING

A4R

B4 A3

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

COPY

Ready to scan for copy.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

IMAGE SEND

Original Paper Select

100%

The side to be scanned must be face up!

1-sided original

1-sided copy

1 Touch the [COPY] key.

The base screen of copy mode appears.

2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

3 Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

2-SIDED COPYING (Automatic Document Feeder)

You can use the automatic document feeder to make automatic 2-sided copies without the bother of manually turning the originals over and re-inserting them. This section explains how to copy 1-sided originals onto both sides of the paper.

1-sided original

2-sided copy

The side to be scanned must be face up!

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

2-Sided Copy

A4R

Original Paper Select

Auto

Plain

Special Modes

2-Sided Copy

Output

(1)

File

Quick File

(3)

Binding

Change

(2)

1 Place the originals.

2 Select settings in the touch panel.

(1) Touch the [2-Sided Copy] key.

(2) Touch the [1-Sided to 2-Sided] key.

(3) Touch the [OK] key.

3 Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

COPYING ON SPECIAL PAPER (Bypass Copy)

Use the bypass tray to copy on special media such as heavy paper, envelopes, and tab paper. This section explains how to load A4 heavy paper in the bypass tray.

The side to be scanned must be face up!

The side to be copied on must be face down!

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

Original

Auto

A4R B4 A3

Paper Select

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

(1)

Original

Copy on heavy paper

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Insert paper in the bypass tray.

3 Select settings in the touch panel.

(1) Touch the [Paper Select] key.

Paper Select

Recycled

Thin Paper

Transparency

Bypass Tray

Plain

(2)

Letter Head

Labels

Tab Paper

Paper Tray

1. A4

2. A4R

3. B4

4. A3

Paper Select

Bypass Tray Type/Size Setting

Select the paper type.

Plain

Pre-Punched

Heavy Paper 1

Envelope Glossy Paper

Heavy Paper 1: 106 - 209 g/m2 (28 lbs.bond. - 110 lbs.index) Heavy Paper 2: 210 - 256 g/m2 (110 - 140 lbs.index)

(3)

Plain

Pre-Printed

Colour

Heavy Paper 2

Cancel

(2) Touch the paper type key of the bypass tray.

Here the [Plain] key has been touched.

(3) Touch the [Heavy Paper 1] key or [Heavy Paper

2] key.

If the weight of the loaded paper is 106 g/m2 to

209 g/m [Heavy Paper 1] key. If the weight is 210 g/m 256 g/m

(28 lbs. bond to 110 lbs. index), touch the

(110 lbs. index to 140 lbs. index), touch the

[Heavy Paper 2] key.

Select settings in the touch panel. (Continued)

Paper Select

Bypass Tray Type/Size Setting

Type

1. A4

2. A4R

3. B4

4. A3

Auto-Inch

Auto-AB

(4)

Custom Size

Manual

Paper Tray

Heavy Paper 2

Paper Select

Size

12x18(A3W),11x17,8½x14 8½x11,8½x11R,5½x8½R 7¼x10½R,A3,A4,B4,B5 A3W(12x18),A3,A4,A4R,A5R,B4 B5,B5R,216x330(8½x13) 11x17,8½x11

X420 Y297

Bypass Tray

Plain

(6)

Plain

(5)

(7)

(4) Touch the [Auto-AB] key.

(5) Touch the [OK] key.

(6) Touch the bypass tray key.

(7) Touch the [OK] key.

4 Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE START] key.

Selecting a tray

Colour Mode

Full Colour

Plain

Exposure

Auto

Copy Ratio

100%

Paper Select

1. A4

3. A4R

3. B4

4. A3

Original

Auto

Paper Tray

(A)

Plain

A4R

B4 A3

Paper Select

Auto

Plain

Bypass Tray

Plain

Large Capacity Tray

5. A4

Plain

(D)

Special Modes

2-Sided Copy

Output

File

Quick File

(B) (C)

Correct sets

Cancel scanning

Cancel copying

To select paper, touch the [Paper Select] key or the image of the machine in the base screen of copy mode.

Touch a key to select a tray. (A) Touch to select one of trays 1 to 4. (B) Touch to select the bypass tray. (C) Touch to set the type of paper in the bypass tray. (D) Touch to select tray 5 (large capacity tray).

MAKING COLOUR COPIES (Colour Mode)

When colour and black & white originals are mixed together, you can have the machine automatically detect whether each original is colour or black & white and make each copy accordingly. The procedure for copying with the colour mode set to "Auto" for automatic detection of colour and black & white is explained below.

Original Copy

The side to be scanned must be face up!

Colour Mode

Full Colour

(1)

Exposure

Auto

Copy Ratio

100%

Colour Mode

A4R

Original Paper Select

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

(3)

Full Colour

Auto 2 Colour

Single Colour

(2)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Colour Mode] key.

(2) Touch the [Auto] key.

(3) Touch the [OK] key.

3 Set the number of copies and press the

[COLOUR START] key.

Correct sets

Cancel scanning

Cancel copying

SELECTING THE EXPOSURE AND IMAGE TYPE

You can specify the original image type to obtain a clearer copy. The example of copying an original with light colours such as pencil writing is explained below.

The side to be scanned must be face up!

Colour Mode

Full Colour

Exposure

Auto

(1)

Copy Ratio

100%

Exposure

Manual

1 53

Auto

(3)

A4R

Original

Auto

Original Image Type

Text

Printed

Photo

Light

Original

(2)

Paper Select

Auto

Plain

Text/

Prtd.Photo

Photo

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

(4)

Text/Photo

Map

Scan

Resolution

Light original

Exposure adjustment

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Exposure] key.

(2) Touch the [Light Original] key.

(3) Darken the printed result with the key.

Nine levels are available for the exposure. Darken light originals with the key, and lighten dark originals with the key.

(4) Touch the [OK] key.

3 Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection)

You can copy an original onto any size of paper using automatic enlargement/reduction. This section explains how to copy an A4 original onto A3 paper.

The side to be scanned must be face up!

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

Original

Auto

A4R

B4 A3

Paper Select

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

(1)

Paper Select

1. A4

2. A4R

3. B4

4. A3

Paper Tray

Plain

Bypass Tray

Plain

(3)

(2)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Paper Select] key.

(2) Touch the tray that has the desired paper size.

(3) Touch the [OK] key.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

Auto Image

(4)

Original

Auto

A4 A4R B4

Plain

Paper Select

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

(4) Touch the [Auto Image] key.

3 Set the number of copies.

4 Press the [COLOUR START] key or the

[BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom)

For precise adjustment of the copy size, you can select a preset ratio and/or adjust the ratio in increments of 1%. As an example, this section explains how to reduce the image to 55%.

The side to be scanned must be face up!

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

(1)

Plain

A4R

Original Paper Select

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

2 Select settings in the touch panel.

(1) Touch the [Copy Ratio] key.

Original

55%

Ratio-specified copy

Copy Ratio

B4 B5

70%

A3 A4

B5 A5

81%

B4 A4

A4 B5

86%

A3 B4

Auto Image XY Zoom

Copy Ratio

25%

50%

(3)

Auto Image XY Zoom

100

Zoom

100%

Zoom

100%

(4)

115%

122%

141%

B5 A4 B4 A3

A5 B5 A4 B4

B5 B4 A4 A3

(2) Touch the key.

(2)

(5)

200%

400%

(3) Touch the [50%] key.

Touch the preset ratio key that is closest to 55% (the desired ratio).

(4) Set the copy ratio to 55% with the key.

The key decreases the ratio in increments of 1%, and the key increases the ratio in increments of 1%.

(5) Touch the [OK] key.

3 Set the number of copies.

4 Press the [COLOUR START] key or the

[BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

INTERRUPTING A COPY RUN (Interrupt Copy)

When the machine is printing, you can temporarily interrupt the job and perform a copy job that you wish to prioritize. This feature is useful when you need to make an urgent copy during a long copy run.

Original

Copies in progress from tray 2. Ready to scan for next copy job.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

Original Paper Select

Auto

A4R

B4 A3

Auto

Plain

Interrupt

Special Modes

2-Sided Copy

Output

File

Quick File

The side to be scanned must be face up!

Printing

1 Touch the [Interrupt] key while the machine is

Interrupt

printing.

The [Interrupt] key appears in the base screen while the machine is printing.

2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

3 Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE START] key.

The interrupted copy job will resume when the copy job is finished.

Correct sets

Cancel scanning

Cancel copying

STORING COPY OPERATIONS (Job Programs)

You can store a group of copy settings. The settings can be retrieved and used whenever needed. When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings each time you need to use them.

Storing a job program

1 Press the [#/P] key ( ).

Job Programs

Press program number.

1 2 3

7 8 9

10 11 12

Job Programs

Press program number.

1 2 3

10 11 12

To store, make selections and press [OK], to delete, press [Cancel].

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

5 6

Recall Store/Delete

5 6

8 9

Recall Store/Delete

Original Paper Select

Auto

(3)

Exit

2 Select settings in the touch panel.

(1) Touch the [Store/Delete] tab.

(1)

Exit

(2)

Cancel OK

Plain

A4R B4 A3

(5)

Special Modes

2-Sided Copy

Output

Program Name

(2) Touch the key in which you want to store a job

program.

Touch any key that is not highlighted. Keys that have a job program stored are highlighted.

(3) Select the copy settings that you wish to store.

(4) Touch the [Program Name] key.

A text entry screen appears. Enter a name for the program.

(5) Touch the [OK] key.

(4)

Auto

Plain

Using a job program

1 Press the [#/P] key ( ).

Place the original.

Job Programs

Press program number.

1 2 3

7 8 9

10 11 12

Recall Store/Delete

5 6

Exit

2 Touch the key of the desired job program.

Deleting a job program

1 Press the [#/P] key ( ).

After selecting the job program, set the number of copies and press the [COLOUR START] key or [BLACK & WHITE START] key to begin copying.

Job Programs

Press program number.

1 2 3

7 8 9

10 11 12

Recall Store/Delete

Job Programs

Press program number.

1 2 3

10 11 12

Recall Store/Delete

A job program has been already stored in this location.

5 6

8 9

(3)

(2)

(1)

StoreDeleteCancel

Exit

2 Select settings in the touch panel.

(1) Touch the [Store/Delete] tab.

(2) Touch the key of the job program that you

wish to delete.

Touch a key that is highlighted. Keys that have a job program stored are highlighted.

(3) Read the displayed message and touch the

[Delete] key.

Job Programs

Press program number.

1 2 3

10 11 12

Recall Store/Delete

5 6

8 9

Exit

(4)

(4) Touch the [Exit] key.

SPECIAL MODES

The special modes can be used for a variety of special-purpose copy jobs. This section introduces the types of copies that can be made with the special modes. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Margin Shift" as an example.

For the procedures for using the special modes, see "SPECIAL MODES" in "2. COPIER" in the Operation Guide.

Special modes

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

1st screen

Special Modes

2nd screen

Margin Shift

Pamphlet Copy

Covers/Inserts

Book Copy

Plain

A4R

Original Paper Select

Auto

Erase

Job

Build

Transparency

Inserts

Tab Copy

Auto

Plain

Dual Page

Multi Shot

Card Shot

Tandem

Copy

Special Modes

2-Sided Copy

Output

File

Quick File

To use a special mode, open the special modes menu and touch the key of mode that you wish to use. The menu consists of two screens. Use the

keys to switch between the screens. Touch the [Special Modes] key in the base screen to open the special modes menu.

Image edit menu screen

Image Edit

Photo Repeat

Full Bleed

Multi-Page

Enlargement

Centring

Mirror

Image

B/W

Reverse

Special Modes

Stamp

File

Original

Count

Image Edit

Quick File

Mixed Size

Original

Colour

Adjustments

Proof Copy

Slow Scan

Mode

Colour adjustments menu screen

Colour Adjustments

RGB Adjust

Sharpness

BrightnessColour Balance

Suppress

Background

Intensity

When a special mode key encircled by is touched, the key is highlighted and the setting is completed. When any other special mode key is touched, a screen appears to let you select settings for that mode. The keys that appear vary by country and region and the peripheral devices that are installed.

SELECTING A SPECIAL MODE

The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example. Although the specific settings for each special mode vary, the general procedure is the same.

The side to be scanned must be face up!

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

Special Modes

Margin Shift

Pamphlet Copy

Covers/Inserts

Book Copy

Original Paper Select

Auto

(2)

Transparency

Erase

Job

Build

Inserts

Tab Copy

A4R

B4 A3

Auto

Plain

Multi Shot

Card Shot

Plain

Dual Page

Copy

Tandem

Copy

Special Modes

(1)

2-Sided Copy

Output

File

Quick File

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Margin Shift] key.

Shifting the left margin by 15 mm will be explained as an example.

Special Modes

Margin Shift

Right Left Down Side 1

(0~20) mm

(3)

Side 2

OKCancel

(4)

(0~20) mm

(3) Select 15 mm for the front side and 15 mm for

the reverse side using the keys.

The margin shift position is initially set to "Right". To change the position to "Left" or "Down", touch the corresponding key.

(4) Touch the [OK] key.

3 Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE START] key.

Correct sets

Cancel scanning

Cancel copying

CONVENIENT COPY FUNCTIONS

Adding margins (Margin Shift)

Use this function to shift the image on the copy to create binding margins. This function is convenient when you will be binding the copies with a string or placing them in a binder.

Erasing peripheral shadows (Erase)

Use this function to erase peripheral shadows that occur when making copies of books and other thick originals.

Without erase

With erase

Copying each facing page of a bound document (Dual Page Copy)

Use this function to make separate copies of the left and right pages of a bound document such as a pamphlet. In addition, two facing pages can be copied to each side of one sheet of paper.

Making copies in pamphlet format (Pamphlet Copy)

Use this function to make copies that can be folded into a pamphlet. Pamphlet copy makes it easy to create pamphlets. When a saddle stitch finisher is installed, the output is automatically folded at the centre and stapled.

Copying a large number of originals at once (Job Build)

A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and copy the sets as a single job.

Using two machines to make a large number of copies (Tandem Copy)

You can divide a copy job between two machines connected to the same network. This saves considerable time when running a large copy job. To use this function, the tandem connection setting must be configured in the system settings.

4 sets

2 sets

Using a different paper type for covers (Covers/Inserts)

This function enables you to use a different type of paper for the front and back covers of a set of copies. A different type of paper can also be added as an insert at specified pages.

Cover

Insert

Back cover

Adding inserts when copying on transparency film (Transparency Inserts)

When copying onto transparency film, this function inserts sheets of paper between the sheets of transparency film to keep them from sticking together.

Paper insert

Copying multiple pages onto one sheet of paper

INDEX

(Multi Shot)

Use this function to copy two or four original pages onto one sheet of paper.

Copying a pamphlet (Book Copy)

Use this function to copy a book, pamphlet, or other bound original. The copies will be arranged in the same pamphlet-style layout. When a saddle stitch finisher is installed, the output is automatically folded at the centre and stapled.

3 4

Copying captions onto tab paper (Tab Copy)

Use this function to copy captions onto the tabs of tab paper.

Original Tab paper

INDEX

Copying both sides of a card onto one sheet of paper (Card Shot)

Use this function to copy the front and reverse side of a card onto one sheet of paper.

Front

Back

Printing the date or a stamp on copies (Stamp)

Use this function to print the date, a stamp, the page number, or text on copies. A colour can be selected to print a stamp or text in colour.

Date print

04/04/2010

Page number Text

CONFIDENTIAL

Planning Meeting

Stamp

Repeating photos on a copy (Photo Repeat)

Use this function to print up to 24 copies of one photo on one sheet of paper.

Creating a large poster (Multi-Page Enlargement)

Use this function to enlarge a copy image and print it using multiple sheets of paper. The sheets of paper can be attached together to form one large copy.

Inverting the image (Mirror Image)

Use this function to make a copy that is a mirror image of the original.

Copying an A3 size original without cutting off the edges (A3 Full Bleed)

Use this feature to make a full-size copy of an A3 original on A3W paper so that the edges are not cut off. The original must be placed on the document glass.

Copying in the centre of the paper (Centring)

Use this function to position the copy image at the centre of the paper. This is convenient when the image is reduced or copied onto paper that is larger than the original.

Reversing white and black in a copy (B/W Reverse)

This function reverses black and white in a copy to create a negative image. Use this function to save toner when copying an original with large black areas.

Adjusting red/green/blue in copies (RGB Adjust)

Use this function to strengthen or weaken red, green, or blue (one colour only) and thereby change the overall hue of the copy. An image of this function is shown at the end of this manual.

Adjusting the sharpness of an image (Sharpness)

Use this function to sharpen or soften a copy image. An image of this function is shown at the end of this manual.

Whitening faint colours in copies (Suppress Background)

Use this function to suppress light background areas of a copy image. When making a copy of an original that has a light coloured background, this can be used to whiten the background. An image of this function is shown at the end of this manual.

Adjusting the colour (Colour Balance)

Use this function to adjust the colour balance in a colour copy. The densities of the four colours cyan, magenta, yellow, and black can be adjusted. An image of this function is shown at the end of this manual.

Adjusting the brightness of a copy (Brightness)

Use this function to adjust the brightness of a copy. An image of this function is shown at the end of this manual.

Adjusting the intensity of a copy (Intensity)

Use this function to adjust the intensity of a copy. An image of this function is shown at the end of this manual.

Checking copies before printing (Proof Copy)

Regardless of the number of copies specified, this function initially prints only the first set. After you have checked the first set, the remaining sets are printed.

5 sets

Check

1 set 4 sets

Checking the number of scanned original sheets before copying (Original Count)

The number of scanned original sheets can be counted and displayed before copying is executed. By allowing you to check the number of original sheets that were scanned, this helps reduce the occurrence of copy mistakes.

4 sheets

Scan

originals

sheets

Check

4 sheets

Copying originals that are different sizes (Mixed Size Original)

For example, even when a B5 original is mixed in with A4 originals, this function lets you copy all originals at once. When used in combination with the auto image function, the copies can all be printed on the same size of paper.

Copying thin originals (Slow Scan Mode)

This function lets you scan thin originals, which are normally difficult to handle, in the automatic document feeder.

Printing

This section explains the basic procedure for printing using the printer driver of the machine. The settings that can be selected in the printer driver are also introduced. The explanations of screens and procedures are primarily for Windows

Vista

in Windows® environments, and Mac OS X v10.4 in Macintosh environments. The window varies depending on the operating system version, the printer driver version, and the application.

X PRINTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

X CANCELLING PRINTING (AT THE MACHINE) . . . . . . 53

X SELECTING PRINT SETTINGS. . . . . . . . . . . . . . . . . . . 54

X CONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . 56

PRINTING

This section explains the basic procedures for printing.

Windows

The following example explains how to print an A4 size document from WordPad, which is a standard accessory program in Windows. To install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS ENVIRONMENT" in the Software Setup Guide. For information on the available printer drivers and the requirements for their use, see "PRINTER FUNCTION OF THE MACHINE" in "3. PRINTER" in the Operation Guide.

1 Select the print command in the

(1)

(2)

application.

(1) Open the [File] menu.

(2) Select [Print].

(1)

(2)

2 Open the printer driver properties

window.

(1) Select the printer driver of the

machine.

(2) Click the [Preferences] button.

In Windows 2000, the [Preferences] button does not appear. Click the tabs in the "Print" dialog box to adjust the settings on the tabs. In Windows 98/Me/NT 4.0, click the [Properties] button.

3 Select print settings.

(1)

(1) Click the [Paper] tab.

(2) Select [A4].

(3) Click the [OK] button.

(2)

(3)

4 Click the [Print] button.

Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button.

Using printer driver help

When selecting settings in the printer driver properties window, you can display Help to view explanations of the settings. (Only in Windows)

1 Open the printer driver properties

window.

(1) Select the printer driver of the

machine.

(2) Click the [Preferences] button.

(1)

(2)

In Windows 2000, the [Preferences] button does not appear. Click the tabs in the "Print" dialog box to adjust the settings on the tabs. In Windows 98/Me/NT 4.0, click the [Properties] button.

2 Click the [Help] button.

The Help window will open to let you view explanations of the settings on the tab. To view Help for settings in a dialog box, click the green text at the top of the Help window.

To view Help for a specific setting

Click the setting that you wish to learn about and press the [F1] key. Help for that setting will appear. * To view Help for a particular setting in

Windows 98/Me/NT 4.0/2000/XP/ Server 2003, click the button in the upper right-hand corner of the printer driver window and then click the setting.

When the information icon ( ) appears

The icon can be clicked to show prohibited combinations of functions and other information.

Macintosh

The following example explains how to print an A4 size document from "TextEdit" ("SimpleText" in Mac OS 9), which is a standard accessory program on Macintosh computers. In a Macintosh environment, the PS3 expansion kit must be installed to use the machine as a network printer. To install the printer driver and configure settings in a Macintosh environment, see "3. SETUP IN A MACINTOSH ENVIRONMENT" in the Software Setup Guide.

Setting the paper size

Select paper settings in the printer driver before selecting the print command.

1 Open the page setup window in

(1)

TextEdit.

(1) Open the [File] menu.

(2) Select [Page Setup].

In Mac OS 9, select [Print] from the [File] menu of SimpleText.

(2)

(1)

(2)

2 Select paper settings.

(1) Make sure the correct printer is

selected.

The machine name that appears in the "Format for" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.)

(2) Select [A4].

(3) Click the [OK] button.

(3)

Printing a file

(1)

(2)

(1)

1 Execute printing from TextEdit.

(1) Open the [File] menu.

(2) Select [Print].

In Mac OS 9, select [Print] from the [File] menu of SimpleText.

2 Select print settings and click the

[Print] button.

(2)

(3)

(1) Make sure the correct printer is

selected.

The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.)

(2) Select print settings.

Click next to [Copies & Pages] and select each setting that you wish to configure from the pull-down menu. The screen for the selected setting will appear. If the settings do not appear in Mac OS X v10.5 to 10.5.5, click next to the printer name. In Mac OS 9, click next to [General] and select a setting from the pull-down menu. The screen for the selected setting will appear.

(3) Click the [Print] button.

Printing begins.

CANCELLING PRINTING

(AT THE MACHINE)

You can cancel a print job if you cancel before printing actually begins.

Print Job

Job Queue

(1)

Computer01

Computer02

0312345678

Copy

JOB STATU

Scan to

Sets / Progress Status

020 / 001

020 / 000

002 / 000

(3)

002 / 000

Delete the job?

Computer02

Fax Job

Printing

Waiting

No Yes

Internet Fax

(5)

Spool

Job Queue

Complete

(2)

Detail

Priority

Stop/Delete

(4)

1 Press the [JOB STATUS] key.

2 Select settings in the touch panel.

(1) Touch the [Print Job] tab.

(2) Change the print job status mode to [Spool] or

[Job Queue].

Touch this key to change modes. The selected mode will be highlighted.

(3) Touch the key of the print job that you wish to

cancel.

(4) Touch the [Stop/Delete] key.

(5) Touch the [Yes] key.

SELECTING PRINT SETTINGS

To use the print function of the machine, the settings in the printer driver properties window must be configured. See "PRINTING" (page 48) for the procedure for opening the printer driver properties window and the basic procedure for printing.

Windows

The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the paper (Fit To Paper Size)" as an example. The Fit To Paper Size function is used to automatically enlarge or reduce the print image to fit the selected paper size. In this example, an A4 size image will be printed on A3 size paper. The procedures for configuring printer driver settings vary by setting. For more information on each setting,

see "FREQUENTLY USED FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in the Operation Guide.

Select print settings.

(1) Click the [Paper] tab.

(1)

(2)

(3)

(2) Select [A4].

Select the size of the print image.

(3) Select [Fit To Paper Size].

(4) Select [A3].

Select the size of paper that you want to print on.

(5) Click the [OK] button.

(4)

This completes the settings. Start printing.

(5)

Macintosh

The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page (N-Up Printing)" as an example. This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of printing two pages on one sheet of paper with borderlines is explained. The procedures for configuring printer driver settings vary by setting. For more information on each setting,

see "FREQUENTLY USED FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in the Operation Guide.

Select print settings.

(1)

(4)

(2)

(3)

(1) Select [Layout].

(2) Select [2].

(3) Select the order of the pages.

(4) Select the desired type of

borderline.

CONVENIENT PRINTER FUNCTIONS

Printing on both sides of the paper (2-sided printing)

Use this function to print on both sides of the paper. You can use 2-sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve paper.

Fitting the print image to the paper (Fit To Paper Size)

Use this function to enlarge or reduce the print image to fit the paper size. This is convenient for such purposes as enlarging an A4 or letter size document to A3 or ledger size paper to make it easier to view, and to print when the same size of paper as the print image is not loaded in the machine.

A4 A3

Printing multiple images on one page (N-Up Printing)

Use this function to print multiple pages on a single sheet of paper by reducing the size of the print images. This is convenient when you wish to show an overall view of multiple pages or conserve paper.

Stapling printed pages (Staple)

Use this function to staple printed output. (When a saddle stitch finisher or finisher is installed.)

3 4

Punching holes in output (Punch)

Use this function to punch holes in output. (When a punch module and saddle stitch finisher or finisher are installed.)

Printing a colour image in greyscale (Black and White Print)

Use this function to print colour images in greyscale. This lets you save colour toner when colour printing is not necessary, such as when you only need to check the contents of a document.

The machine also has these functions

For information on each of these functions, see "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in the Operation Guide.

Convenient functions for creating pamphlets and posters

• Creating a pamphlet (Pamphlet/Pamphlet Staple)

• Increasing margin (Margin Shift)

• Creating a large poster (Poster Printing)

Functions to adjust the size and orientation of the image

• Rotating the image 180 degrees (Rotate 180 degrees)

• Enlarging/reducing the print image (Zoom / XY-Zoom)

• Adjusting line widths when printing (Line Widths Settings)

• Reversing the image (Mirror Image)

Colour mode adjustment function

• Adjusting the brightness and contrast of the image (Colour Adjustment)

• Printing faint text or lines in black (Text To Black/Vector To Black)

• Selecting colour settings to match the image (Advanced Colour)

Functions to combine text and images

• Adding a watermark to printed pages (Watermark)

• Printing an image over the print data (Image Stamp)

• Creating overlays for print data (Overlays)

Print functions for special purposes

• Printing specified pages on different paper (Different Paper)

• Adding inserts when printing on transparency film (Transparency Inserts)

• Printing a carbon copy (Carbon Copy)

• Printing text on tabs of tab paper (Tab Printing)

• Printing so that a specific page is the front page when using two-sided printing (Chapter Inserts)

• Printing with the output folded in half (Fold)

Convenient printer functions

• Using two machines to print a large print job (Tandem Print)

• Saving and using print files (Retention/Document Filing)

Faxing

This section explains the basic procedures for using the fax function of the machine. In addition, special modes that can be used with the fax function are introduced. The facsimile expansion kit is required to use the fax function.

X BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . 60

X SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

X CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . 62

X CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . 64

X CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . 65

X STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . 66

X FORWARDING RECEIVED FAXES (Fax Data

Forward). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

X CONVENIENT DIALLING METHODS . . . . . . . . . . . . 69

X SENDING THE SAME IMAGE TO MULTIPLE

DESTINATIONS

(Broadcast Transmission) . . . . . . . . . . . . . . . . . . . . 72

X SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . 74

X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . 75

X CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . 76

BASE SCREEN OF FAX MODE

Touch the [IMAGE SEND] key in the touch panel to open the base screen of fax mode. If the fax screen does not appear, touch the [Fax] tab. Select fax settings in the base screen.

Ready to send.

(1) (2)

(3) (4)

(5)

Scan

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Original

Exposure

Resolution

Special Modes

(6)

(1) Send mode tabs

Use these tabs to change the mode of the image send function. To switch to fax mode, touch the [Fax] tab.

(2) [Address Book] key

Touch this key to dial using a one-touch key or group key. When the key is touched, the address book screen appears.

(3) [Direct TX] key

Touch this key to send a fax by direct transmission. When the [Direct TX] key is not highlighted, normal transmission (memory TX mode) is selected.

(4) [Sub Address] key

Touch this key to enter a sub-address and passcode for F-code transmission.

(5) Customized keys

The keys that appear here can be changed to show settings or functions that you prefer.

(6) key

Touch this key to retrieve a destination using a search number.* * 3-digit number assigned to a destination when it is stored.

(7) [Speaker] key / [Pause] key / [Space] key

Touch this key to dial using the speaker. When entering a fax number to be dialled, the key changes to the [Pause] key. When entering a sub-address, the key changes to the [Space] key.

USB Mem. ScanFaxInternet Fax PC Scan

Auto Auto

Scan:

Auto

Standard

Auto Reception

Fax Memory:100%

(8) [Resend] key / [Next Address] key

(9) Image settings

(10) key

(11) [Special Modes] key

(12) key / key / key

(13) This shows the currently selected fax reception

(7)

Send:

Resend

(8)

Speaker

(9)

(10) (11)

(12) (13)

The destinations of the most recent eight transmissions by Scan to E-mail, fax and/or Internet fax (including Direct SMTP addresses) are stored. To select one of these destinations, touch the desired destination. After a destination is selected, this key changes to the [Next Address] key.

Image settings (original size, exposure, resolution) can be selected.

This key appears when a special mode or 2-sided scanning is selected. Touch the key to display the selected special modes.

Touch this key to use a special mode.

When "Hold Setting for Received Data Print" or "Received Data Image Check Setting" is enabled in the system settings (administrator), this will appear when a fax is received.

: Only "Hold Setting for Received Data Print" is

enabled

: Only "Received Data Image Check Setting" is

enabled

: Both settings are enabled

mode and the amount of free memory remaining.

SENDING A FAX

The basic procedure for sending faxes is explained below. In fax mode, colour originals are sent as black and white images.

Original

Transmission

Transmission result

COPY

Ready to send.

Scan

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

IMAGE SEND

Original

Exposure

Resolution

Special Modes

DOCUMENT FILING

USB Mem. ScanFaxInternet Fax PC Scan

Auto Auto

Scan:

Auto

Standard

Auto Reception

Fax Memory:100%

Speaker

Resend

Send:

The side to be scanned must be face up!

1 Touch the [IMAGE SEND] key.

The base screen of fax mode appears. If the fax screen does not appear, touch the [Fax] tab.

2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

3 Enter the fax number of the receiving fax

machine and press the [BLACK & WHITE START] key.

In fax mode, the [COLOUR START] key cannot be used to send a fax.

Cancel scanningCorrect a mistake

CHANGING THE SIZE OF A FAX

The size of the original and the transmission size can be specified before transmission. This is convenient when faxing an original that is small and difficult to read. The procedure for faxing both sides of an A4 original at A3 size is explained below.

The side to be scanned must be face up!

USB Mem. Scan

FaxScan

Scan: Send:

Auto

Standard

Auto Reception

Fax Memory:100%

Auto A4

Auto

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Fax/Original

Internet Fax PC Scan

Original

(1)

Exposure

Resolution

Special Modes

Scan Size Send Size100%

(3)

Image Orientation

2-Sided Booklet

2-Sided Tablet

(2)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Original] key.

(2) Touch the [2-Sided Booklet] key.

This key is used to send a 2-sided original.

(3) Touch the [Send Size] key.

Fax/Original

Auto

Manual

A5R

Fax/Original

2-Sided Booklet

Manual

B5RA5

A4 A3

A4RB5

216x343216x340

Scan Size Send Size141%

Auto A4

2-Sided Tablet

(4)

Image Orientation

(5)

Inch

(6)

(4) Touch the desired send size key (example:

A3).

(5) Touch the [OK] key.

(6) Touch the [OK] key.

3 Enter the fax number of the first destination.

Correct a mistake

4 Press the [BLACK & WHITE START] key.

Cancel scanning

CHANGING THE EXPOSURE

The exposure can be changed as appropriate for the darkness or lightness of the original. The following example explains how to darken light colours in an original to make the image clearer.

The side to be scanned must be face up!

USB Mem. Scan

FaxScan

Auto

Scan: Send:

Auto

Standard

Auto Reception

Fax Memory:100%

Auto

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Fax/Exposure

Internet Fax PC Scan

Original

Exposure

(1)

Resolution

Special Modes

(4)

Auto

Manual

(2)

(3)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Exposure] key.

(2) Touch the [Manual] key.

(3) Touch the key to darken the exposure.

5 levels are available for the exposure. Darken light originals with the key, and lighten dark originals with the key.

(4) Touch the [OK] key.

3 Enter the fax number of the receiving fax

machine and press the [BLACK & WHITE START] key.

Cancel scanningCorrect a mistake

CHANGING THE RESOLUTION

The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with small text.

The side to be scanned must be face up!

USB Mem. Scan

FaxScan

Auto

Scan: Send:

Auto

Standard

Auto Reception

Fax Memory:100%

Standard

Fine

(2)

Super Fine Half Tone

Ultra Fine

(3)

Auto

(4)

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Fax/Resolution

Internet Fax PC Scan

Original

Exposure

Resolution

(1)

Special Modes

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Resolution] key.

(2) Touch the [Fine] key.

The resolution increases (producing a clearer image) in the following order: [Standard], [Fine], [Super Fine], [Ultra Fine].

(3) Touch the [Half Tone] key.

Select [Half Tone] for a photo or illustration with shading to further improve the image. [Half Tone] cannot be selected when [Standard] is selected.

(4) Touch the [OK] key.

3 Enter the fax number of the receiving fax

machine and press the [BLACK & WHITE START] key.

Cancel scanningCorrect a mistake

STORING A FAX NUMBER

You can store fax numbers in one-touch keys. Stored fax numbers can be retrieved quickly and easily. If you frequently send faxes to the same group of fax machines, the numbers of those fax machines can be stored as a group (multiple fax numbers can be stored in one key).

Storing an individual key

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

SYSTEM

SETTINGS

Default Settings

Address Control

Document Filing

(1)

Control

Admin Password

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

Exit

1 Press the [SYSTEM SETTINGS] key.

2 Select settings in the touch panel.

(1) Touch the [Address Control] key.

One-touch keys Group key

A Corp.

System Settings

Address Control

Address Book

Add New

(3)

Index Switch

ABC

Sorting Order

Search Number

Address Book

Custom Index

(2)

Program

F-Code Memory Box

Sort Address

AAA AAA

CCC CCC

EEE EEE

GGG GGG

III III

Freq.

Back

All

BBB BBB

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

(2) Touch the [Address Book] key.

(3) Touch the [Add New] key.

Select settings in the touch panel. (Continued)

System Settings

Address Control

Address Type:

Search Number:

Address Name (Required):

Initial (Optional):

Key Name:

Custom Index:

Fax

KKK KKK

User 1

(1-999)

(6)

Cancel

(4)

(5)

(7)

(4) Select [Fax] from the "Address Type" select

box.

(5) Touch the "Address Name" text box.

A text entry screen appears. Enter the name of the destination.

(6) Touch the "Initial" text box.

A text entry screen appears. Enter search characters for the destination.

System Settings

Address Control

Fax Number (Required):

Transmission Mode:

0123456789

Transmission Speed:

Transmission Mode:

33.6 kbps

None

Cancel

(9)

(8)

(7) Touch the scroll bar to move the screen.

(8) Touch the "Fax Number" text box.

A text entry screen appears. Enter the fax number that you wish to store.

(9) Touch the [OK] key.

The items in the above step must be entered. For details on items entered, see "7. SYSTEM SETTINGS" in the Operation Guide. When sending the same document or image to multiple destinations, it is convenient to store a destination group. For details on storing groups, see "7. SYSTEM SETTINGS" in the Operation Guide.

FORWARDING RECEIVED FAXES (Fax Data Forward)

When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another fax machine. To use this function, the fax number of the destination machine must be stored in "Set the Telephone Number for Data Forwarding" in the system settings (administrator).

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

Fax Data Receive/Forward

Fax Settings

I-Fax Settings

SYSTEM

SETTINGS

Default Settings

Address Control

Document Filing

Control

(2)

Admin Password

List Print

(User)

Fax Data

Receive/Forward

(1)

USB-Device Check

Exit

Back

1 Press the [SYSTEM SETTINGS] key.

2 Select settings in the touch panel.

(1) Touch the [Fax Data Receive/Forward] key.

(2) Touch the [Fax Settings] key.

System Settings

Fax Settings

Receive Setting:

Multiple Set Print

Staple

Forward Received Data:

Cancel

Auto Reception

Execute

(3)

Transfer the received data to another device?

OKCancel

(4)

Data".

(4) Touch the [OK] key.

(3) Touch the [Execute] key in "Forward Received

CONVENIENT DIALLING METHODS

Easy to use one-touch keys and the resend function can be used to prevent dialling errors and save time.

One-touch keys

A fax number stored in a one-touch key can be retrieved by a simple touch of the key. A one-touch key for a group can be selected to automatically transmit to each of the destinations stored in the group.

Address Book

Direct TX

(1)

Sub Address

Address Review

File

Quick File

5 15

Condition

Settings

Address Review

Address Entry

Global

Address Search

Sub Address

Sort Address

USB Mem. Scan

Internet Fax PC Scan

Original

Exposure

Resolution

Special Modes

(3)

AAA AAA

CCC CCC

EEE EEE

GGG GGG

III III

Freq.

FaxScan

Auto

Scan:

Auto

Standard

Auto Reception

Fax Memory:100%

(2)

ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

Auto Reception

Fax Memory:100%

BBB BBB

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

Send:

Auto

(1) Touch the [Address Book] key.

(2) Touch the key of the desired destination.

To change the number of one-touch keys displayed in the screen, touch the key. Select 5, 10, or

10 155

15 keys.

(3) Touch the [To] key.

Resending

The [Resend] key can be touched to transmit to one of the eight most recent destinations used for transmission. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.

Ready to send.

Scan

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Resend

Speaker

Internet Fax PC Scan

Original

Scan:

Exposure

Resolution

Standard

Special Modes

Fax Memory:100%

USB Mem. ScanFax

Auto Auto

Auto

Auto Reception

Resend

(1)

Send:

Cancel

(1) Touch the [Resend] key.

(2) Touch the key of the desired destination.

The destinations that appear also include Scan to

No.03

No.05

No.07

AAA AAANo.01

CCC CCC

EEE EEE

GGG GGG

(2)

No.02

No.04

No.06

No.08

BBB BBB

DDD DDD

FFF FFF

HHH HHH

E-mail and Internet fax destinations.

Speed dialling

When you store an individual key or a group key, a 3-digit search number is assigned to the key. You can select a destination using the key and the 3-digit search number. To check a search number, print the appropriate list in the sending address list menu in the system settings.

Ready to send.

Scan

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Speaker

Internet Fax PC Scan

Original

Scan:

Exposure

Resolution

Special Modes

Standard

Fax Memory:100%

USB Mem. ScanFax

Auto Auto

Auto

Auto Reception

Resend

Send:

(1)

(1) Touch the key.

Enter search number.(001-999)

Internet Fax PC Scan

Scan

(2)

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Original

Exposure

Resolution

Special Modes

USB Mem. ScanFax

Auto Auto

Scan:

Auto

Standard

Auto Reception

Fax Memory:100%

(2) Enter the 3-digit search number with the

numeric keys.

Send:

Dialling using the speaker

When the speaker is used to dial, fax transmission is started after the number is dialled and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak.

Telephone mode.

Scan

Address Book

Speaker Volume

Address Review

File

Quick File

Speaker

Internet Fax PC Scan

Original

Scan: Send:

Exposure

Resolution

Standard

Special Modes

Fax Memory:100%

USB Mem. ScanFax

Auto Auto

Auto

Resend

Fax Manual

Reception

Touch the [Speaker] key.

You will hear the dial tone through the machine's speaker. Dial the fax number of the destination with the numeric keys or with the [Address Book] key. When the connection is established, press the [BLACK & WHITE START] key to send the fax.

SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission)

The same document/image can be sent to multiple fax mode, scan mode, and Internet fax mode destinations in a single operation. If you frequently send documents/images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key. The following procedure explains how to enter a fax number with the numeric keys and then select a destination that is stored in a one-touch key.

Original

Transmission

Broadcast

The side to be scanned must be face up!

USB Mem. Scan

FaxScan

Auto

Scan:

Auto

Standard

Auto Reception

Fax Memory:100%

Send:

Auto

Address Book

Direct TX

(1)

Sub Address

Address Review

File

Quick File

Internet Fax PC Scan

Original

Exposure

Resolution

Special Modes

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Enter the fax number of the first destination.

Correct a mistake

3 Select settings in the touch panel.

(1) Touch the [Address Book] key.

5 15

Address Review

Address Entry

Address Search

Sub Address

Sort Address

Condition

Settings

(4)

Global

(3)

AAA AAA

CCC CCC

EEE EEE

GGG GGG

III III

Freq.

BBB BBB

DDD DDD

(2)

ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

FFF FFF

HHH HHH

JJJ JJJ

Auto Reception

Fax Memory:100%

(2) Touch the one-touch key in which the desired

destination is stored.

To change the number of one-touch keys displayed in the screen, touch the key. Select 5, 10, or 15 keys.

10 155

(3) Touch the [To] key.

(4) Touch the [Address Review] key.

Select settings in the touch panel. (Continued)

Address Review

0123456789 CCC CCC

001 002

(5)

(5) Check the destinations and then touch the

[OK] key.

To delete a destination, touch the key of the destination that you wish to delete. A message will appear to confirm the deletion. Touch the [Yes] key.

4 Press the [BLACK & WHITE START] key.

Cancel scanning

SPECIAL FAX MODES

The special modes can be used for a variety of special-purpose fax transmission jobs. The following pages show the types of fax transmissions that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Erase" as an example.

For the procedures for using the special modes, see "SPECIAL MODES" in "4. FACSIMILE" in the Operation Guide.

Special modes

To use a special mode, open the special modes menu and touch the key of mode that you wish to use. The menu consists of two screens. Use the

keys to switch between the screens. Touch the [Special Modes] key in the base screen to open the special modes menu.

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Internet Fax PC Scan

Original

Exposure

Resolution

Special Modes

Scan:

Auto

Standard

Fax Memory:100%

USB Mem. ScanFaxScan

Auto Auto

Auto Reception

Send:

1st screen 2nd screen

Fax/Special Modes

Program

Timer

Original

Job

Build

Count

Erase

2in1

Mixed Size

Original

File

Dual Page

Scan

Card Shot

Slow Scan

Mode

Quick File

Fax/Special Modes

Own Name

Select

Transaction

Report

Memory Box

Polling

SELECTING A SPECIAL MODE

The procedure for selecting a special mode for fax is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for erasing shadows at the edges of the image when sending a fax is explained below as an example.

The side to be scanned must be face up!

USB Mem. Scan

FaxScan

Auto

Scan: Send:

Auto

Standard

Auto Reception

Fax Memory:100%

Erase

(2)

2in1

Mixed Size

Original

File

Dual Page

Scan

Card Shot

Slow Scan

Mode

Quick File

Auto

Address Book

Direct TX

Sub Address

Address Review

File

Quick File

Fax/Special Modes

Program

Internet Fax PC Scan

Original

Exposure

Resolution

Special Modes

(1)

Timer

Job

Build

Original

Count

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Erase] key.

The erase settings will be configured to erase a width of 15 mm around the edges of the original.

Fax/Special Modes

Erase

Edge

Erase

Side Erase

Centre

Erase

Edge+Centre

Erase

Cancel

Edge

(3)

(0~20) mm

(4)

(3) Set the erasure width to 15 mm with the

keys.

The erase area is set to "Edge Erase" by default. To select "Centre Erase", "Edge+Centre Erase", or "Side Erase", touch the appropriate key.

(4) Touch the [OK] key.

3 Enter the fax number of the receiving fax

machine and press the [BLACK & WHITE START] key.

Cancel scanning

CONVENIENT FAX FUNCTIONS

Erasing peripheral shadows (Erase)

Use this function to erase peripheral shadows that occur when faxing books and other thick originals.

Transmission

Without erase

Transmission

With erase

Sending the left and right pages of a bound document as two separate pages (Dual Page Scan)

Use this function to send the left and right pages of a pamphlet or other bound document as two separate pages.

Transmission

Sending two original pages as a single page (2in1)

Use this function to reduce two original pages to half their size and send them as a single page.

Transmission

Sending the front and reverse sides of a card as a single page (Card Shot)

Use this function to send the front and reverse sides of a card as a single page in a single transmission.

Front

Transmission

Back

Sending a large number of pages as a single transmission job (Job Build)

Transmission

Sending a fax directly from a computer (PC-Fax)

A document on a computer can be sent via the machine as a fax. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax. This function can only be used on a Windows computer.

Transmission

For more information, see the Help file for the PC-Fax driver.

The machine also has these functions

• Forwarding a received fax to a network address (Inbound Routing Settings)

☞ Operation Guide "FAX RECEPTION" in "4. FACSIMILE"

• Sending a fax at a specified time (Timer)

• Storing fax operations (Program)

• Changing the print settings for the transaction report (Transaction Report)

• Temporarily changing the sender information (Own Name Select)

• Transmitting originals of different sizes (Mixed Size Original)

• Faxing thin originals (Slow Scan Mode)

• Checking the number of scanned original sheets before transmission (Original Count)

• Calling a fax machine and initiating fax reception (Polling)

• Sending a fax when another machine polls your machine (Polling Memory)

☞ Operation Guide "SPECIAL MODES" in "4. FACSIMILE"

• Performing F-code communication

☞ Operation Guide "PERFORMING F-CODE COMMUNICATION" in "4. FACSIMILE"

• Connecting and using an existing phone (Extension Phone Connection)

☞ Operation Guide "USING AN EXTENSION PHONE" in "4. FACSIMILE"

Scanning

This section explains the uses of the network scanner function and the basic procedure for using scan mode. In addition, special modes that can be used with the network scanner function are introduced. The Internet fax expansion kit is required to use the Internet fax function.

X NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . 80

X BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . 81

X SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . 82

X CHANGING THE EXPOSURE AND ORIGINAL IMAGE

TYPE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

X CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . 84

X CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . 85

X STORING A DESTINATION. . . . . . . . . . . . . . . . . . . . . . 86

X CONVENIENT TRANSMISSION METHODS. . . . . . . . . 88

X SENDING THE SAME IMAGE TO MULTIPLE

DESTINATIONS (Broadcast Transmission) . . . . . . . . 90

X SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . 91

X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 92

X CONVENIENT SCANNER FUNCTIONS . . . . . . . . . . . . 93

NETWORK SCANNER FUNCTION

Scan the original,

and then...

The network scanner function of the machine can be used to transmit scanned images by a variety of methods. The network scanner function has the following modes.

Scan modes

To upload an image to an FTP server, use

Scan to Network Folder

To send an image to an e-mail address, use

Scan to E-mail

Scan to FTP

To send an image to a shared folder on your computer, use

Scan the original,

and then...

USB memory mode

Use this mode to save an image to USB memory

Internet fax mode

Use this mode to send a fax via the Internet

The machine supports Direct SMTP.

PC scan mode

Use this mode to scan a photo while making corrections on your computer

To process an image in a specific application, use

Scan to Desktop

• Modes that can be used will vary depending on your model and the expansion kits that are installed.

• The explanations in this manual are centred on the Scan to E-mail function of scan mode.

A TWAIN-compliant software application can be used.

☞ Operation Guide "5. SCANNER / INTERNET FAX"

BASE SCREEN OF SCAN MODE

Touch the [IMAGE SEND] key in the touch panel to open the base screen of scan mode. If the scan screen does not appear, touch the [Scan] tab. Select various scan settings in the base screen.

Ready to send.

(1)

(2)

(3)

(4)

(5)

Scan

Address Book

Address Entry

Send Settings

Address Review

File

Quick File

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

(6)

(1) Send mode tabs

Use these keys to change the mode of the image send function. To switch to scan mode, touch the [Scan] tab.

(2) [Address Book] key

Touch this key to use a one-touch key or a group key. When the key is touched, the address book screen appears.

(3) [Address Entry] key

Touch this key to manually enter a destination address instead of using a one-touch key.

(4) [Send Settings] key

Touch this key to select or enter the subject, file name, sender name, or message text, which have been previously stored in the Web page.

(5) Customized keys

The keys that appear here can be changed to show settings or functions that you prefer.

USB Mem. ScanFaxInternet Fax PC Scan

Auto Auto

Scan:

Auto

200X200dpi

PDF

Auto/Greyscale Mono2

(6) key

Touch this key to specify a destination using a search number * 3-digit number assigned to a destination when it is

(7) [Resend] key / [Next Address] key

(8) Image settings

Image settings (original size, exposure, resolution, file format, and colour mode) can be selected.

(9) key

This key appears when a special mode or 2-sided scanning is selected. Touch the key to display the selected special modes.

Send:

PDF

stored.

Resend

(7)

(8)

(9)

(10)

(10) [Special Modes] key

Touch this key to use a special mode.

SCANNING AN ORIGINAL

The basic operation for scanning is explained below. This section explains how to send a scanned file by e-mail.

Original

Scan

transmission

Scanned image

COPY

Ready to send.

Scan

(2)

Address Book

Address Entry

Send Settings

Address Review

File

Quick File

IMAGE SEND

(1)

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

DOCUMENT FILING

USB Mem. ScanFaxInternet Fax PC Scan

Auto Auto

Scan:

Auto

200X200dpi

PDF

Auto/Greyscale Mono2

Resend

Send:

PDF

The side to be scanned must be face up!

Scan

Address Book

Address Entry

Send Settings

(1)

Address Review

File

Quick File

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

Scan:

200X200dpi

USB Mem. ScanFaxInternet Fax PC Scan

Auto Auto

Auto

PDF

Auto/Greyscale Mono2

Send:

PDF

1 Select settings in the touch panel.

(1) Touch the [IMAGE SEND] key.

(2) Touch the [Scan] tab.

The base screen of scan mode appears.

2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

3 Select settings in the touch panel.

(1) Touch the [Address Entry] key.

Select addressee type.

(2)

(2) Touch the [To] key.

A text entry screen will appear. Enter the e-mail address of the recipient and touch the [OK] key.

4 Press the [COLOUR START] key or [BLACK &

WHITE START] key.

Cancel scanning

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE

Exposure and original image type settings can be selected as appropriate for the original. The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained below.

The side to be scanned must be face up!

Scan

Address Book

Address Entry

Send Settings

Address Review

File

Quick File

Original

Scan:

Exposure

(1)

Resolution

200X200dpi

File Format

Colour Mode

Special Modes

When Fax/I-Fax address is included, exposure setting shared is selected, and Original Image Type is disabled.

USB Mem. ScanFaxInternet Fax PC Scan

Auto Auto

Auto

PDF

Auto/Greyscale Mono2

Send:

PDF

(2)

Scan/Exposure

Auto

Manual

(4)

Original Image Type

Text

Printed

Photo

Moiré Reduction

Text/

Prtd.Photo

(3)

Photo

(5)

Text/Photo

Map

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Exposure] key.

(2) Read the displayed message and touch the

[OK] key.

(3) Touch the [Text/Prtd. Photo] key.

(4) Darken light colours with the key.

5 levels are available for the exposure. Darken light originals with the key, and lighten dark originals with the key.

(5) Touch the [OK] key.

3 Select the destination and then press the

[COLOUR START] key or the [BLACK & WHITE START] key.

Cancel scanning

CHANGING THE RESOLUTION

You can select the resolution as appropriate for the original type. This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default resolution.

The side to be scanned must be face up!

Scan

Address Book

Address Entry

Send Settings

Address Review

File

Quick File

Scan/Resolution

Original

Exposure

Resolution

(1)

File Format

Colour Mode

Special Modes

Scan:

200X200dpi

USB Mem. ScanFaxInternet Fax PC Scan

Auto Auto

Auto

PDF

Auto/Greyscale Mono2

Send:

PDF

(3)

100X100dpi

200X200dpi

300X300dpi

(2)

400X400dpi

600X600dpi

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Resolution] key.

(2) Touch the [300X300dpi] key.

(3) Touch the [OK] key.

3 Select the destination and then press the

[COLOUR START] key or the [BLACK & WHITE START] key.

Cancel scanning

CHANGING THE FILE FORMAT

The file format (file type and compression method) for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission. The procedure for sending a scanned image in full colour TIFF format is explained below.

The side to be scanned must be face up!

Scan

Address Book

Address Entry

Send Settings

Address Review

File

Quick File

Scan:

Original

Exposure

200X200dpi

Resolution

File Format

(1)

Colour Mode

Special Modes

Select a file format to apply it to all scan destinations.

USB Mem. ScanFaxInternet Fax PC Scan

Auto Auto

Auto

PDF

Auto/Greyscale Mono2

Send:

PDF

(2)

Scan/File Format

File Type

PDF

Encrypt PDF

Programmed

Specified Pages per File

TIFF

XPS

Compression Mode

None

MH (G3)

MMR (G4)

(1-99)

B/W

Colour/Grey

(3)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [File Format] key.

(2) Read the displayed message and touch the

[OK] key.

(3) Change the mode to Colour/Greyscale mode.

Scan/File Format

File Type

PDF

Encrypt PDF

Programmed JPEG

Specified Pages per File

TIFF

(4)

JPEG

Compression Ratio

Low

Medium

High

(5)

(1-99)

(6)

B/W

Colour/Grey

(4) Touch the [TIFF] key.

(5) Touch the [High] key.

This sets the compression to high. A higher compression ratio creates a smaller file size.

(6) Touch the [OK] key.

3 Select the destination and press the [COLOUR

START] key.

If the file type is set to [Encrypt PDF], you will be prompted to enter a password when you start transmission.

Cancel scanning

STORING A DESTINATION

The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below. Stored e-mail addresses can be retrieved quickly and easily. If you frequently send images to the same group of destinations, those destinations can be stored as a group. To store destinations for the other modes of the network scanner function, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" in "5. SCANNER / INTERNET FAX" in the Operation Guide.

Storing an individual key

System Settings

Total Count

Paper Tray

Settings

Printer Condition

Settings

System Settings

Address Control

F-Code Memory Box

Address Book

Add New

(3)

Index Switch

ABC

Sorting Order

Search Number

Address Book

Custom Index

(2)

Program

Sort Address

AAA AAA

CCC CCC

EEE EEE

GGG GGG

III III

Freq.

SYSTEM

SETTINGS

Admin Password

BBB BBB

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

List Print

(User)

Fax Data

Receive/Forward

USB-Device Check

Back

Default Settings

Address Control

Document Filing

(1)

Control

All

ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

Exit

1 Press the [SYSTEM SETTINGS] key.

2 Select settings in the touch panel.

(1) Touch the [Address Control] key.

(2) Touch the [Address Book] key.

(3) Touch the [Add New] key.

System Settings

Address Control

Address Type:

Search Number:

Address Name (Required):

Initial (Optional):

Key Name:

Custom Index:

E-mail

KKK KKK

User 1

(1-999)

(6)

(4)

(5)

Cancel

(7)

(4) Select [E-mail] from the "Address Type" select

box.

(5) Touch the "Address Name" text box.

A text entry screen appears. Enter the name of the destination.

(6) Touch the "Initial" text box.

A text entry screen appears. Enter search characters for the destination.

(7) Touch the scroll bar to move the screen.

Select settings in the touch panel. (Continued)

System Settings

Address Control

E-mail Address (Required):

File Format: File Type:

AAA@xx.xxx.com

Black & White:

Colour/Greyscale:

(8)

Compression Mode

Compression Ratio

Cancel

(9)

PDF

MMR(G4)

Medium

(8) Touch the "E-mail Address" text box.

A text entry screen appears. Enter the E-mail address that you want to store.

(9) Touch the [OK] key.

CONVENIENT TRANSMISSION METHODS

One-touch sending, resending, and other convenient transmission functions that make it easy to send an image are available.

One-touch key

A destination stored in a one-touch key can be retrieved by a simple touch of the key.

Scan

Address Book

Address Entry

(1)

Send Settings

Address Review

File

Quick File

Condition

Settings

Address Review

Address Entry

Global

Address Search

Sort Address

USB Mem. ScanFaxInternet Fax PC Scan

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

To Cc

AAA AAA BBB BBB

CCC CCC

(2)

EEE EEE

GGG GGG

III III

ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

Freq.

Auto Auto

Scan:

Auto

200X200dpi

PDF

Auto/Greyscale Mono2

(3)

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

Auto Reception

Fax Memory:100%

Send:

PDF

(1) Touch the [Address Book] key.

(2) Touch the key in which the desired destination

is stored.

To change the number of one-touch keys displayed in the screen, touch the key. Select 5, 10, or

10 155

15 keys.

(3) Touch the [To] key.

If an e-mail address is stored in the one-touch key, select [To] or [Cc] to specify the type of recipient after selecting the key.

Resending

The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.

Ready to send.

Scan

Address Book

Address Entry

Send Settings

Address Review

File

Quick File

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

USB Mem. ScanFaxInternet Fax PC Scan

Auto Auto

Scan: Send:

Auto

200X200dpi

PDF

Auto/Greyscale

PDF

Mono2

Resend

(1)

(1) Touch the [Resend] key.

Resend

No.01

No.03

No.05

No.07

AAA AAA

CCC CCC

EEE EEE

GGG GGG

(2)

No.02

No.04

No.06

No.08

BBB BBB

DDD DDD

FFF FFF

HHH HHH

Cancel

(2) Touch the key in which the desired destination

is stored.

The destinations that appear also include fax and Internet fax destinations.

Search number sending

Scan

Address Book

Address Entry

Send Settings

Address Review

File

Quick File

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

(1)

USB Mem. ScanFaxInternet Fax PC Scan

Auto Auto

Scan:

Auto

200X200dpi

PDF

Auto/Greyscale Mono2

Send:

PDF

(1) Touch the key.

Enter search number.(001-999)

Scan

File

Quick File

(2)

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

Address Book

Address Entry

Send Settings

Address Review

USB Mem. ScanFaxInternet Fax PC Scan

Auto Auto

Scan:

Auto

200X200dpi

PDF

Auto/Greyscale Mono2

Send:

PDF

(2) Enter the 3-digit search number with the

numeric keys.

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission)

The same image can be sent to multiple scan mode, Internet fax mode, and fax mode destinations in a single operation. If you frequently send images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key. The procedure for selecting multiple destinations stored in one-touch keys and sending an image to those destinations is explained below.

The side to be scanned must be face up!

Scan

Address Book

(1)

Address Entry

Send Settings

Address Review

File

Quick File

Condition

Settings

Address Review

(5)

Address Entry

Global

Address Search

Sort Address

Original

Scan:

Exposure

200X200dpi

Resolution

File Format

Colour Mode

Special Modes

To Cc

(4)

AAA AAA BBB BBB

CCC CCC

EEE EEE

(2)

GGG GGG

III III

Freq.

ABCD

Fax Memory:100%

USB Mem. ScanFaxInternet Fax PC Scan

Auto Auto

Auto

PDF

Auto/Greyscale Mono2

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

EFGH IJKL MNOP QRSTU VWXYZ etc.

Auto Reception

Send:

PDF

(3)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Address Book] key.

(2) Touch the one-touch key in which the desired

destination is stored.

To change the number of one-touch keys displayed in the screen, touch the key. Select 5, 10, or 15 keys.

(3) Touch the one-touch keys of the additional

destinations to which you want to send the image.

10 155

Address Review

EEE EEE HHH HHH

001 002

(6)

(4) Touch the [To] key.

(5) Touch the [Address Review] key.

(6) Check the destinations and then touch the

[OK] key.

To delete a destination, touch the key of the destination that you wish to delete. A message will appear to

confirm the deletion. Touch the [Yes] key.

3 Press the [COLOUR START] key or the

[BLACK & WHITE START] key.

If fax or Internet fax destinations are included in the broadcast transmission, the [COLOUR START] key cannot be pressed. Press the [BLACK & WHITE START] key.

Cancel scanning

SPECIAL SCAN MODES

The special modes can be used for a variety of special-purpose scan send jobs. The following pages show the types of scan send jobs that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The basic procedure for selecting a special mode is explained on the next page using "Suppress Background" as an example.

For the procedures for using the special modes, see "SPECIAL MODES" in "5. SCANNER / INTERNET FAX" in the Operation Guide.

Scan

Address Book

Address Entry

Send Settings

Address Review

File

Quick File

Scan mode

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

USB Mem. ScanFaxInternet Fax PC Scan

Auto Auto

Scan:

Auto

200X200dpi

PDF

Auto/Greyscale

Send:

PDF

Mono2

Scan/Special Modes

Program

Timer

Job

Build

Original

Count

Erase

Suppress

Background

Mixed Size

Original

File

To use a special mode, open the special modes menu and touch the key of mode that you wish to use. The menu varies depending on whether scan mode, Internet fax mode, or USB memory mode is selected. Touch the [Special Modes] key in the base screen to open the special modes menu.

Dual Page

Scan

Card Shot

Slow Scan

Mode

Quick File

SELECTING A SPECIAL MODE

The procedure for selecting a special mode for the scanner function is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for selecting "Whitening faint colours in the image (Suppress Background)" is explained here as an example.

The side to be scanned must be face up!

Scan

Address Book

Address Entry

Send Settings

Address Review

File

Quick File

Original

Exposure

Resolution

File Format

Colour Mode

Special Modes

Scan:

200X200dpi

USB Mem. ScanFaxInternet Fax PC Scan

Auto Auto

Auto

PDF

Auto/Greyscale Mono2

Send:

PDF

(1)

Scan/Special Modes

Program

Timer

Job

Build

Original

Count

Erase

Suppress

Background

(2)

Mixed Size

Original

File

Dual Page

Scan

Card Shot

Slow Scan

Mode

Quick File

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

(1) Touch the [Special Modes] key.

(2) Touch the [Suppress Background] key.

This function may not apply if sent by Black & White [Start]. (Mono2 selection)

(3)

Scan/Special Modes

Suppress Background

Light areas of the original may be suppressed as background.

(4)

OKCancel

(5)

(3) Read the displayed message and touch the

[OK] key.

(4) Set the darkness of the background that will

remain with the [-] [+] keys.

3 levels are available. Touch the [-] key for a lighter background. Touch the [+] key for a darker background. Here "1" is set for the lightest background.

(5) Touch the [OK] key.

3 Select the destination and press the [COLOUR

START] key.

This function cannot be used when the colour mode is set to [Mono2].

Cancel scanning

CONVENIENT SCANNER FUNCTIONS

Erasing peripheral shadows on the image (Erase)

Use this function to erase peripheral shadows that occur when scanning books and other thick originals.

Scan

Scanning an original as two separate pages (Dual Page Scan)

Use this function to scan the left and right pages of an open pamphlet or other bound document as separate pages.

Scan

Whitening faint colours in the image (Suppress Background)

Without erase

With erase

Use this function to suppress light background areas in the scanned image. This is convenient for scanning an original that is printed on coloured paper. This function does not operate in black and white mode.

Scan

Scanning both sides of a card onto a single page (Card Shot)

Use this function to scan the front and back of a card as a single image.

Front

Scan

Back

Scanning many originals at once (Job Build)

Scan

Sending two pages as a single page (2in1)

Use this function to reduce two original pages to half their size and send them as a single page. This is a special function in Internet fax mode.

Scan

The machine also has these functions

For detailed information on each of these functions, see "SPECIAL MODES" and "INTERNET FAX RECEPTION FUNCTIONS" in "5. SCANNER / INTERNET FAX" in the Operation Guide.

• Sending an image at a specified time (Timer Transmission)

• Storing scan operations (Program)

• Scanning thin originals (Slow Scan Mode)

• Scanning originals of different sizes (Mixed Size Original)

• Checking the number of scanned original sheets before transmission (Original Count)

• Changing the print settings for the transaction report (Transaction Report)

• Forwarding a received Internet fax to a network address (Inbound Routing Settings)

Document filing

The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed. This section introduces several of the document filing functions.

X DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

X QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . 98

X APPENDING INFORMATION WHEN STORING A

FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

X SAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . 101

X PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . 102

DOCUMENT FILING

The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive. The stored file can be retrieved and printed or transmitted as needed.

Uses of the document filing function

Copy

Files that you want to store for later use

Store quickly and easily

Using Quick File, you can easily copy or send a document and store the document data on the hard drive at the same time.

Store and manage

When File is used, a user name and file name can be appended to the stored file. You can also select which folder the file is stored in, for easy file management.

Fax

Scan

Scan to HDDFileQuick File

Use Scan to HDD to store a document on the hard drive without performing printing or transmission. Like File, a user name, file name, and folder can be specified.

Main Folder / Custom FolderQuick File Folder

Files saved with Quick File are stored in this folder.

If a folder is not specified when a file is saved with File or Scan to HDD, the file is stored in the main folder. In addition to the main folder, files can be saved in custom folders. Custom folders are created in the system settings.

Stored files can be printed or transmitted whenever needed.

A file that has been stored using the printer driver cannot be transmitted.

The document filing function is convenient in these situations

In this situation...

You prepared copies of a many-page handout for a meeting, but the number of participants suddenly increases and you need to quickly prepare more copies of the handout.

In this situation...

Forms for daily or weekly reports are kept in the office, but they are often used up and you have to print more using the original file.

Document filing is convenient

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

Original

Auto

Special Modes

2-Sided Copy

Plain

Paper Select

Auto

Plain

Output

File

Quick File

Document filing is convenient

A4R

It takes time to scan all of the pages of the

handout. And the copy settings must be

selected again. In this situation, there is no

need to panic. Simply print the file that you

stored using document filing. There is no

need to scan the originals or select the

copy settings again.

File Retrieve Scan to HDD HDD Status

File

Original

Information

Exposure

Resolution

Comp. Ratio

Colour Mode

Special Modes

Scan:

Auto

200X200dpi

Medium

Ex Data Access

Auto

Store:

Mono2

Auto

If you store the forms for daily or weekly reports together in a folder, users can obtain a form using the Web page or the operation panel of the machine.

Features that make the document filing function even more convenient

When user authentication is enabled, "My Folder" can be specified in the user information of the users. When a user retrieves a stored file, "My Folder" appears first, saving the user the trouble of selecting the folder. For information on setting up "My Folder", see "User List" in "7. SYSTEM SETTINGS" in the Operation Guide.

QUICKLY SAVING A JOB (Quick File)

As an example, the procedure for using "Quick File" while copying is explained below. Quick File is the easiest way to save a file using the document filing function.

The side to be scanned must be face up!

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

A4R

Original Paper Select

Auto

Scanned data is automatically stored in the quick file folder. Do not store confidential data to the folder.

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

(1)

(2)

1 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

2 Select settings in the touch panel.

Select settings in the same way as when making a regular copy.

(1) Touch the [Quick File] key.

(2) Touch the [OK] key.

3 Set the number of copies and then press the

[COLOUR START] key or the [BLACK & WHITE START] key.

The file is stored on the hard drive at the same time as the copy is made.

Correct sets

Cancel scanning

Cancel copying

Sagem MF 9626, MF 9631 Quick Start Guide

Specifications and Main Features

Frequently Asked Questions

User Manual