Sagem MF 9626, MF 9631 Software Installation Guide

Software Setup Guide

MODEL:

DIGITAL FULL COLOUR MULTIFUNCTIONAL SYSTEM

Software Setup Guide

BEFORE INSTALLING THE SOFTWARE

MF 9626 MF 9631

SETUP IN A WINDOWS ENVIRONMENT

SETUP IN A MACINTOSH ENVIRONMENT

TROUBLESHOOTING

Keep this manual close at hand for reference whenever needed.

Thank you for purchasing this product. This manual explains how to install and configure the software that allows the machine to be used as a printer or scanner for a computer. This manual also explains how to install the printer drivers and software that are used when the expansion kits are installed, and how to install the scanner driver. If the software is not installed correctly or you need to remove the software, see "4. TROUBLESHOOTING" (page 38).

Please note

• The explanations in this manual assume that you have a working knowledge of your Windows or Macintosh computer.

• For information on your operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in this manual are primarily for Windows Vista Mac OS X v10.4 in Macintosh environments. The screens may vary depending on the version of the operating system.

• Wherever "MF xxxx" appears in this manual, please substitute your model name for "xxxx".

• This manual contains references to the fax function. However, please note that the fax function is not available in some countries and regions.

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest authorised service representative.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest authorised service representative.

• Aside from instances provided for by law, SAGEM is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.

in Windows® environments, and

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws.

• All information in this manual is subject to change without notice.

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the machine. For some functions and procedures, the explanations assume that devices other than the above are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

SOFTWARE LICENSE

The SOFTWARE LICENSE will appear when you install the software from the CD-ROM. By using all or any portion of the software on the CD-ROM or in the machine, you are agreeing to be bound by the terms of the SOFTWARE LICENSE.

For users of Windows 98/Me/NT 4.0

The CD-ROM does not include software for Windows 98/Me/NT 4.0. Contact your dealer or nearest authorised service representative if you want software for Windows 98/Me/NT 4.0. The scanner driver cannot be installed on Windows NT 4.0.

TABLE OF CONTENTS

BEFORE INSTALLING THE

SOFTWARE

CD-ROMS AND SOFTWARE. . . . . . . . . . . . . . . . . . . . 2

• SOFTWARE CD-ROM . . . . . . . . . . . . . . . . . . . . . . 2

• OTHER CD-ROMS . . . . . . . . . . . . . . . . . . . . . . . . . 4

VERIFYING SYSTEM REQUIREMENTS . . . . . . . . . . . 5

• SYSTEM REQUIREMENTS. . . . . . . . . . . . . . . . . . 5

• SOFTWARE REQUIREMENTS . . . . . . . . . . . . . . . 6

CONNECTING THE MACHINE . . . . . . . . . . . . . . . . . . 7

• CONNECTING TO A NETWORK. . . . . . . . . . . . . . 7

• CONNECTING THE MACHINE WITH A USB

CABLE (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . 7

SETUP IN A WINDOWS

ENVIRONMENT

OPENING THE SOFTWARE SELECTION

SCREEN (FOR ALL SOFTWARE). . . . . . . . . . . . . . . . 8

INSTALLING THE PRINTER DRIVER / PC-FAX

DRIVER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

• WHEN THE MACHINE IS CONNECTED TO A

NETWORK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

• WHEN THE MACHINE WILL BE

CONNECTED WITH A USB CABLE . . . . . . . . . . 16

• USING THE MACHINE AS A SHARED

PRINTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

• USING THE STANDARD WINDOWS PS PRINTER DRIVER (Windows 98/Me/NT 4.0) . . . 21

• CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE

MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

INSTALLING THE PRINTER STATUS MONITOR . . 25

SETUP IN A MACINTOSH

ENVIRONMENT

MAC OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

MAC OS 9.0 - 9.2.2. . . . . . . . . . . . . . . . . . . . . . . . . . . 36

TROUBLESHOOTING

WHEN INSTALLATION WAS NOT SUCCESSFUL. . 38

REMOVING THE SOFTWARE . . . . . . . . . . . . . . . . . . 41

INSTALLING THE SCANNER DRIVER . . . . . . . . . . . 26

INSTALLING THE PS DISPLAY FONTS . . . . . . . . . . 28

CHANGING THE PORT . . . . . . . . . . . . . . . . . . . . . . . 29

BEFORE INSTALLING THE

This chapter describes the software programs that allow you to use the printer and scanner functions of the machine, the CD-ROMs that contain the software, and the pages where the installation procedures can be found.

SOFTWARE

CD-ROMS AND SOFTWARE

The software that can be used with the machine is on the CD-ROMs that accompany the machine and the expansion kits. Before installing the software, make sure that your computer and the machine meet the system requirements described in "VERIFYING SYSTEM REQUIREMENTS" (page 5).

SOFTWARE CD-ROM

The "Software CD-ROM" that accompanies the machine contains the printer driver and other software. The "Software CD-ROM" consists of 2 discs.

For users of Windows 98/Me/NT 4.0

The CD-ROM does not include software for Windows 98/Me/NT 4.0. Contact your dealer or nearest authorised service representative if you want software for Windows 98/Me/NT 4.0.

Disc 1

Software for Windows

• Printer driver

These allow the machine to be used as a printer.

- PCL6 and PCL5c printer driver The machine supports the Hewlett-Packard PCL6 and PCL5c printer control languages. It is recommended that you use the PCL6 printer driver. If you have a problem printing from older software using the PCL6 printer driver, use the PCL5c printer driver.

- PS printer driver The PS printer driver supports the PostScript 3 page description language developed by Adobe Systems Incorporated.

- PPD driver The PPD driver enables the machine to use the standard Windows PS printer driver.

☞ WHEN THE MACHINE IS CONNECTED TO A NETWORK (page 9) ☞ WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 16)

• Printer Status Monitor (can only be used when the machine is connected to a network)

This allows you to monitor the status of the machine on your computer screen.

☞ INSTALLING THE PRINTER STATUS MONITOR (page 25)

CD-ROMS AND SOFTWARE

Disc 2

Software for Windows

• PC-Fax driver

This enables you to send a file from your computer as a fax using the same procedure as when printing the file. (When the fax option is installed.) Even if the fax function is not installed, the PC-Fax driver can be updated using the CD-ROM in the Internet fax expansion kit to enable you to send a file from your computer as an Internet fax in the same way as you print a file.

☞ INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER (page 9)

The following software can be used only when the machine is connected to a network.

• Scanner driver (TWAIN driver)

This allows you to use the scanner function of the machine from a TWAIN-compliant software application.

☞ INSTALLING THE SCANNER DRIVER (page 26)

• Printer Administration Utility

This allows the administrator to monitor the machine and configure machine settings from a computer. To install and use the Printer Administration Utility, see the Readme file and the manual in PDF format on the "Software CD-ROM" (Disc 2). The Readme file and manual are in the following folder on the CD-ROM. (Substitute the letter of your CD-ROM drive for "R" in the following path.)

R:\Sadmin\Documents\English

Software for Macintosh

• PPD file

This is the printer description file which enables the machine to be used as a PostScript 3 compatible printer. The PS3 expansion kit is required to use the machine in a Macintosh environment.

☞ MAC OS X (page 31) ☞ MAC OS 9.0 - 9.2.2 (page 36)

• The PS3 expansion kit is required to use the machine as a printer in a Macintosh environment. In addition, the machine must be connected to a network. A USB connection cannot be used.

• The scanner driver and PC-Fax driver cannot be used in a Macintosh environment.

CD-ROMS AND SOFTWARE

OTHER CD-ROMS

X "PRINTER UTILITIES" CD-ROM that accompanies the PS3 expansion kit

(for Windows/Macintosh)

This contains the display fonts that are used with the PS printer driver. (Install the PS printer driver and Macintosh PPD file from the "Software CD-ROM".)

☞ INSTALLING THE PS DISPLAY FONTS (page 28)

X "PRINTER UTILITIES" CD-ROM that accompanies the Internet fax

expansion kit (for Windows)

This CD-ROM is used to update the PC-Fax driver on the "Software CD-ROM" so that it can be used to send Internet faxes (PC-I-Fax function). If you wish to use the PC-I-Fax function, first install the PC-Fax driver from the "Software CD-ROM" and then run the installer on this CD-ROM. If the PC-Fax driver is already installed, run only the installer. (There is no need to reinstall the PC-Fax driver.)

☞ INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER (page 9)

X "Companion" CD-ROM (for Windows)

This contains software that helps you get the most out of the images that you scan on the machine. The software includes "Companion", a desktop document management application that enables integrated management of scanned images and files created using a variety of applications. To use the "Scan to Desktop" scanner function, the "Network Scanner Tool" must be installed from the CD-ROM. For the system requirements of the software, see the manual (PDF format) in the "Manual" folder or the Readme file on the CD-ROM. For the procedures for installing the software, see the "Companion Installation Guide".

VERIFYING SYSTEM REQUIREMENTS

SYSTEM REQUIREMENTS

Before installing the software described in this manual, make sure that your computer satisfies the following requirements.

Windows Macintosh*

Operating system

Computer type IBM PC/AT compatible computer

Display 1024 x 768 dots resolution and 16-bit colour or higher is

Other hardware requirements

Windows 98, Windows Me, Windows NT Workstation 4.0 (Service Pack 5 or later)* Windows 2000 Professional, Windows XP Professional, Windows XP Home Edition, Windows 2000 Server, Windows Server 2003, Windows Vista, Windows Server 2008

Equipped with a 10Base-T/100Base-TX/1000Base-T LAN board or equipped standard with a USB 2.0

recommended.

An environment that allows any of the above operating systems to fully operate.

/1.1*4 port.

Mac OS 9.0 to 9.2.2, Mac OS X v10.2.8, Mac OS X v10.3.9, Mac OS X v10.4.11, Mac OS X v10.5 to 10.5.5

An environment in which any of the operating systems listed above can fully operate (including Macintosh computers with an Intel processor).

*1 Printing is not possible in MS-DOS mode. *2 USB is not supported. The scanner driver cannot be installed. *3 The machine's USB 2.0 port will transfer data at the speed specified by the USB2.0 (Hi-Speed) standard only if the

Microsoft USB 2.0 driver is preinstalled in the computer, or if the USB 2.0 driver for Windows 2000 Professional/XP/Vista that Microsoft provides through "Windows Update" is installed.

*4 Compatible with models preinstalled with Windows 98, Windows Me, Windows 2000 Professional, Windows XP

Professional, Windows XP Home Edition, Windows 2000 Server, Windows Server 2003, Windows Vista, or Windows Server 2008 and which are equipped standard with a USB interface.

*5 Cannot be used when the machine is connected with a USB cable. The PC-Fax driver and scanner driver cannot be

used.

For users of Windows 98/Me/NT 4.0

The CD-ROM does not include software for Windows 98/Me/NT 4.0. Contact your dealer or nearest authorised service representative if you want software for Windows 98/Me/NT 4.0.

VERIFYING SYSTEM REQUIREMENTS

SOFTWARE REQUIREMENTS

The following requirements must be met to use the software described in this manual.

Operating

system

environment*

Software Required expansion kits Type of connection*

Windows PCL6 printer driver,

PCL5c printer driver

PS printer driver, PPD driver

PC-Fax driver*

Scanner driver

Printer Status Monitor

Printer Administration Utility

Macintosh Macintosh PPD file PS3 expansion kit

Can be used in the standard configuration.

PS3 expansion kit

Facsimile expansion kit*

Can be used in the standard configuration.

Network/ USB

Network only (cannot be used with a USB connection)

*1 For the types of computers and operating systems that can run the software, see "SYSTEM REQUIREMENTS" (page 5). *2 To use the PC-Fax driver, Internet Explorer 4.0 or later must be installed on your computer. *3 When the Internet fax expansion kit is installed, the PC-Fax driver can be updated using the "PRINTER UTILITIES"

CD-ROM to enable the driver to be used as a PC-I-Fax driver. In this case, the driver can be used without the facsimile expansion kit.

CONNECTING THE MACHINE

CONNECTING TO A NETWORK

To connect the machine to a network, connect the LAN cable to the machine's network connector. Use a shielded LAN cable.

After connecting the machine to a network, be sure to configure the IP address and other network settings before installing the software. (The factory default setting for the IP address is to receive the IP address automatically when the machine is used in a DHCP environment.) Network settings can be configured using "Network Settings" in the system settings (administrator) on the machine.

• If the machine is used in a DHCP environment, the IP address of the machine may change. If this happens, printing will not be possible. This problem can be avoided by using a WINS server or by assigning a permanent IP address to the machine.

• This manual explains how to set up the software in a Windows network environment and in a Macintosh network environment.

X Checking the IP address of the machine

You can check the IP address of the machine by printing out the "All Custom Setting List" in the system settings. Follow these steps to print out the "All Custom Setting List". Press the [SYSTEM SETTINGS] key, touch the [List Print (User)] key, and then touch the [Print] key of "All Custom Setting List".

CONNECTING THE MACHINE WITH A USB CABLE (Windows)

The machine can be connected to a computer using a USB cable if the computer is a Windows computer. (The USB interface on the machine cannot be used in a Macintosh environment.) The machine and computer should be connected while the printer driver is being installed. If a USB cable is connected before the printer driver is installed, the printer driver will not be installed correctly. For the procedure for connecting a USB cable, see "WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE" (page 16).

SETUP IN A WINDOWS

This section explains how to install the software and configure settings so that the printer and scanner function of the machine can be used with a Windows computer.

For users of Windows 98/Me/NT 4.0

The CD-ROM does not include software for Windows 98/Me/NT 4.0. Contact your dealer or nearest authorised service representative if you want software for Windows 98/Me/NT 4.0.

ENVIRONMENT

OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)

Insert the "Software CD-ROM" into your

computer's CD-ROM drive.

• If you are installing the printer driver or printer status monitor, insert the "Software CD-ROM" that shows "Disc 1" on the front of the CD-ROM.

• If you are installing the PC-Fax driver or scanner driver, insert the "Software CD-ROM" that shows "Disc 2" on the front of the CD-ROM.

Read the message in the "Welcome"

window and then click the [Next] button.

The software selection screen appears.

Before installing the software, be sure to click the [Display Readme] button and view the detailed information on the software.

Click the [Start] button ( ), click

[Computer], and then double-click the [CD-ROM] icon ( ).

• In Windows XP/Server 2003, click the [start] button, click [My Computer], and then double-click the [CD-ROM] icon.

• In Windows 2000, double-click [My Computer] and then double-click the [CD-ROM] icon.

Double-click the [Setup] icon ( ).

In Windows Vista/Server 2008, if a message screen appears asking you for confirmation, click [Allow].

The "SOFTWARE LICENSE" window will

appear. Make sure that you understand the contents of the license agreement and then click the [Yes] button.

You can show the "SOFTWARE LICENSE" in a different language by selecting the desired language from the language menu. To install the software in the selected language, continue the installation with that language selected.

* The above screen appears when using the

"Disc 1" CD-ROM.

For the steps that follow, see the appropriate page below for the software that you are installing.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

•

WHEN THE MACHINE IS CONNECTED TO A NETWORK

- Standard installation: page 9

- Installation by specifying the machine's address:

page 12

- Printing using the IPP function and the SSL function: page 14

• WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE: page 16 USING THE MACHINE AS A SHARED PRINTER: page 20

•

INSTALLING THE PRINTER STATUS MONITOR: page 25 INSTALLING THE SCANNER DRIVER: page 26

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

To install the printer driver or the PC-Fax driver, follow the appropriate procedure in this section depending on whether the machine is connected to a network or connected by USB cable.

☞ WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 16)

WHEN THE MACHINE IS CONNECTED TO A NETWORK

This section explains how to install the printer driver and the PC-Fax driver when the machine is connected to a Windows network (TCP/IP network).

Supported operating systems: Windows 98/Me/NT 4.0

* Administrator's rights are required to install the software.

• The PS3 expansion kit is required to use the PS printer driver or the PPD driver.

• To install the PPD driver when Windows 98/Me/NT 4.0 is used, see "USING THE STANDARD WINDOWS PS PRINTER DRIVER (Windows 98/Me/NT 4.0)" (page 21) and install the driver using the Add Printer Wizard.

• To use the machine as a network printer in Windows NT 4.0, "TCP/IP Protocol" must be installed on your computer. If this is not installed, see Windows NT 4.0 Help to install "TCP/IP Protocol".

• To print to the machine over the Internet using the IPP function when the machine is installed in a remote

location, or to print using the SSL (encrypted communication) function, see "Printing using the IPP function and the SSL function" (page 14) and install the printer driver or the PC-Fax driver.

• The installation procedure in this section is for both the printer driver and the PC-Fax driver, although the explanations are centred on the printer driver.

/2000*/XP*/Server 2003*/Vista*/Server 2008

X Standard installation

When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)" (page 8), perform the steps below.

Click the [Printer Driver] button.

To install the PC-Fax driver, click the [PC-Fax Driver] button on the "Disc 2" CD-ROM.

* The above screen appears when using the

"Disc 1" CD-ROM.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

Click the [Standard installation] button.

When [Custom installation] is selected, you can change any of the items below. When [Standard installation] is selected, the installation will take place as indicated below.

• Machine connection method: LPR Direct Print (Auto Search)

Set as default printer: Yes (excluding the PC-Fax driver)

•

• Printer driver name: Cannot be changed

• PCL printer display fonts: Installed

If you selected [Custom installation], select [LPR Direct Print (Auto Search)] and click the [Next] button. If you selected other than [LPR Direct Print (Auto Search)], see the following pages:

• LPR Direct Print (Specify Address): page 12

• IPP: page 14 • Shared printer: page 20

• Connected to this computer: page 16

A confirmation window appears. Check

the contents and then click the [Next] button.

When the printer driver selection

window appears, select the printer driver to be installed and click the [Next] button.

Click the checkbox of the printer driver to be installed so that a checkmark ( ) appears.

• When the PC-Fax driver is being installed, this screen does not appear. Go to the next step.

• The PS3 expansion kit is required to use the PS printer driver or the PPD driver.

• The [PPD] checkbox only appears if you are using Windows 2000/XP/Server 2003/Vista/Server 2008.

Printers connected to the network are

detected. Select the machine and click the [Next] button.

• If the machine is not found, make sure that the machine is powered on and that the machine is connected to the network, and then click the [Re-search] button.

• You can also click the [Specify condition] button and search for the machine by entering the machine's name (host name) or IP address.

☞

Checking the IP address of the machine (page 7)

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

When you are asked whether or not you

want the printer to be your default printer, make a selection and click the [Next] button.

If you are installing multiple drivers, select the printer driver to be used as the default printer. If you do not wish to set one of the printer drivers as the default printer, select [No].

If you clicked the [Custom installation] button in step 2, the following windows will appear.

• Printer name window If you wish to change the printer name, enter the desired name and click the [Next] button.

• Window confirming installation of the display

fonts

To install the display fonts for the PCL printer driver, select [Yes] and click the [Next] button.

• When the PC-Fax driver is being installed, this screen does not appear. Go to the next step.

• If you are not installing the PCL printer driver (you are installing the PS printer driver or the PPD driver), select [No] and click the [Next] button.

Click the [Close] button in the window

of step 1.

After the installation, a message prompting you to restart your computer may appear. If this message appears, click the [Yes] button to restart your computer.

This completes the installation.

• After installation, see "CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE" (page 22) to configure the printer driver settings.

• If you installed the PS printer driver or the PPD driver, the PS display fonts can be installed from the "PRINTER UTILITIES" CD-ROM that accompanies the PS3 expansion kit. See "INSTALLING THE PS DISPLAY FONTS" (page 28).

• If you are using the machine as a shared printer, see "USING THE MACHINE AS A SHARED PRINTER" (page 20) to install the printer driver on each of the client computers.

Follow the on-screen instructions.

Read the message in the window that appears and click the [Next] button. Installation begins.

• If you are using Windows Vista/Server 2008 If a security warning window appears, be sure to click [Install this driver software anyway].

• If you are using Windows 2000/XP/Server 2003 If a warning message regarding the Windows logo test or digital signature appears, be sure to click the [Continue Anyway] or [Yes] button.

When the installation completed screen

appears, click the [OK] button.

INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER

X Installation by specifying the machine's address

When the machine cannot be found because it is not powered on or otherwise, installation is possible by entering the name (host name) or IP address of the machine.

When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)" (page 8), perform the steps below.

Click the [Printer Driver] button.

To install the PC-Fax driver, click the [PC-Fax Driver] button on the "Disc 2" CD-ROM.

* The above screen appears when using the

"Disc 1" CD-ROM.

Click the [Custom installation] button.

When you are asked how the printer is

connected, select [LPR Direct Print (Specify Address)] and click the [Next] button.

Enter the name (host name) or IP

address of the machine and click the [Next] button.

☞ Checking the IP address of the machine

(page 7)

+ 30 hidden pages