Sagem MF 9626, MF 9631 User Manual

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OPERATION GUIDE

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what you want to do

MAKE A COPY PRINT A DOCUMENT SEND A FAX

table of contents

BEFORE USING THE MACHINE

COPIER

PRINTER

FACSIMILE

SCANNER / INTERNET FAX

DOCUMENT FILING

SCAN AN IMAGE /

SEND AN INTERNET FAX

SAVE A JOB AND

REUSE IT LATER

SYSTEM SETTINGS

MAINTAIN

THE MACHINE

TROUBLESHOOTING

About Operation Guide

MAKE A COPY

Conserve Reduce copy

mistakes

2010/04/04

Add the date or

page numbers

Other convenient functions

Assemble output

into a pamphlet

Make a copy of this

type of original

Make a copy on

this type of paper

Conserve

Copy multiple pages on

Copy on both sides of the paper

Copy on the front and back of a card

one side of one sheet of paper

Reduce copy mistakes

Check the number of

Print one set of copies for proofing

scanned pages before making copies

Make a copy of this type of original

Mixed colour and black & white originals

Mixed-size originals Bulky original (shadows

Bound original such as a book (one page at a time)

More original pages than can be loaded at once

appear at edges)

Book or pamphlet (make facing page copies)

Make a copy on this type of paper

Envelopes and other special media

Tab Paper Transparency film

A3 wide paper

Add the date or page numbers

2010/04/04

Add the date

Add the page number

Add a stamp

Add text

ABCDEFG

Assemble output into a pamphlet

Create a stapled pamphlet

Create a blank margin for punching

Fold output in half

Staple output

Punch holes in output

Other convenient functions

Functions used for specific purposes

z Make a copy of arranged photos z Create a large poster z Make a mirror-image copy z Copy onto the centre of the paper z Make a negative copy

Convenient functions

z Use two machines simultaneously z Give priority to a copy job z Check the status of a reserved job z Insert covers/inserts in copy output z Copy a thin original z Adjust the colour

PRINT A DOCUMENT

Conserve Print without a

Print on this type

of paper

Other convenient functions

computer

Add text or an

image

Print attractive

output

Assemble output

into a pamphlet

Conserve

Print on both sides of the paper

Print multiple pages on one side of the paper

FTP

Print without a computer

Print a file on an FTP

Print a file in a network folder

Print a file in a USB memory device

Print a file stored in the machine

Print attractive output

Print matching the size of the paper

Print using colour settings suitable for the data

Select the print mode

Adjust the brightness and contrast

Bring out faint text and lines

Assemble output into a pamphlet

Create a stapled pamphlet

Create a blank margin for punching

Print specific pages on the front side of the paper

Staple output

Punch holes in output

Print on this type of paper

Envelopes

Transparency film Print specific pages on

Rotate the image 180 degrees

Tab Paper

different paper

Add text or an image

Add a watermark to print data

Overlay a fixed form on the print data

Overlay an image on the print data

Other convenient functions

Correct the size or orientation of the print data

z Enlarge or reduce the print image z Print a mirror-image

Security is important

z Print confidentially z Print an encrypted PDF file

Functions used for specific purposes

z Print an "invoice copy" z Create a large poster

Convenient functions

z Give priority to a print job z Use two machines simultaneously z Store frequently used print settings z Store a print job z Print and fold the output

SEND A FAX

Conserve Send this type of

document

Save trouble Security is

important

Other convenient functions

Prevent transmission to

the wrong destination

Send a clear

document

Conserve

Send when the rate is lowest

Send two original pages as a single page

Check received data before printing

Relay a transmission through a branch office

Send this type of document

Bulky original (shadows appear at edges)

More original pages than can be loaded at once

Original printed on both sides

Bound original such as a book (one page at a time)

Mixed-size originals

ID card or other card

Prevent transmission to the wrong destination

Check the destination once more before sending

Check the log of previous transmissions

Check the result of transmission

Send a clear document

Adjust the exposure

Specify the size before sending

Adjust the image quality

Send without shadows at the edges

Save trouble

12 3

XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999

Store frequently used settings

View the transmission log

Bound original such as a book (one page at a time)

XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999

Send to multiple destinations

Easily specify an address (search number)

Security is important

Check the destination once more before sending

Print protected reception data

Send a document at the other machine's request

Send confidentially

Initiate reception of a document from a sending machine

Other convenient functions

Convenient management functions

z Forward a received fax to a network address z Print a list of addresses

Convenient functions

z Send a thin original z Select a transmission destination from a global address book z Give priority to a transmission z Use an extension phone

SCAN AN IMAGE / SEND AN INTERNET FAX

Send a clear

image

Save trouble Scan from my

Other convenient functions

Send this type of

document

computer

Prevent transmission to

the wrong destination

Send a smaller

file

Send a clear image

Adjust the contrast or image quality

Send without shadows at the edges

Adjust the resolution before sending

Suppress the background of a transmitted document

Send this type of document

Bulky original (shadows appear at edges)

More original pages than can be loaded at once

Original printed on both sides

Bound original such as a book (one page at a time)

Mixed-size originals

Original with background

Prevent transmission to the wrong destination

Check the result of transmission

Check the log of previous transmissions

Send a smaller file

Send at low resolution

Reduce an image before sending

Send two original pages as a single page

Compress a file before sending

Send an image in black & white

ID or other card

Save trouble

12 3

aaa@aa.aa.c bbb@bb.bb. ccc@cc.cc.c ddd@dd.dd. eee@ee.ee.c

Store frequently used settings

View the transmission log

Send an Internet fax from a computer

aaa@aa.aa.c bbb@bb.bb. ccc@cc.cc.c ddd@dd.dd. eee@ee.ee.e

Send to multiple destinations

Easily specify an address (search number)

Bound original such as a book (one page at a time)

Other convenient functions

Convenient management functions

z Forward a received fax to a network address z Print a list of transmission destinations

Convenient functions

z Scan a thin original z Select a transmission destination from a global address book z Send at a specified time z Give priority to a transmission z Send in USB memory mode

SAVE A JOB AND REUSE IT LATER

Search for a file Organize my files

Save an important

document

Print a batch of

files

abc

Search for a file

Search for a file using a

Search by checking the

keyword

contents of files

Organize my files

Delete a file

Periodically delete files Change the folder

Delete all files

MAINTAIN THE MACHINE

Clean the

machine

Dispose of punch

waste

Replace a toner

cartridge

Replace the

staple cartridge

Replace the

waste toner box

Clean the machine

Clean the document glass and automatic document feeder

Clean the original feed roller

Clean the laser unit

Clean the main charger of the photoconductive drum

Clean the bypass feed roller

ABOUT OPERATION GUIDE

There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).

Return to top page ( )

Search based on what you

want to do

Menu page Table of

Return to previously displayed page ( )

Search using the table of

contents

contents page

Body page

HOW TO USE THIS MANUAL

Click a button below to move to the page that you wish to view.

(1) (2) (3) (4)

(5)

(1) Return to top page button

If an operation does not proceed as expected, click this button to start over again.

(2) Back one page button

Displays the previous page.

(3) Forward one page button

Displays the next page.

(4) Return to previously displayed page button

Displays the page that was displayed before the current page.

• If a button does not appear, refer to Adobe Reader Help to display the button.

• Caution when printing

If all pages are printed, the menu pages of the "I want to..." menu will also be printed. To print only the pages that contain the explanation of a function, specify a page range.

(6)

(5) Adobe Reader Help button

Opens Adobe Reader Help.

(6) Contents button

Displays the contents of each chapter. For example, if the current page is a page in the body of the printer chapter, this button shows the contents of the printer chapter.

MANUALS PROVIDED WITH THE MACHINE

Operation manuals in PDF format (this manual)

The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "Downloading the Operation Guide" in the Quick Start Guide.

1. BEFORE USING THE MACHINE

This chapter provides information, such as basic operation procedures, how to load paper, and machine maintenance.

2. COPIER

This chapter provides detailed explanations of the procedures for using the copy function.

3. PRINTER

This chapter provides detailed explanations of the procedures for using the print function.

4. FACSIMILE

This chapter provides detailed explanations of the procedures for using the fax function.

5. SCANNER / INTERNET FAX

This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function.

6. DOCUMENT FILING

This chapter provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive. The file can be called up as needed.

7. SYSTEM SETTINGS

This chapter explains the "System Settings", which are used to configure a variety of parameters to suit the aims and the needs of your workplace. Current settings can be displayed or printed out from the "System Settings".

8. TROUBLESHOOTING

This chapter explains how to remove paper misfeeds and provides answers to frequently asked questions regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using the machine.

Printed manuals

Manual name Contents

Safety Guide

Software Setup Guide

Quick Start Guide

This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices.

This manual explains how to install the software and configure settings to use the machine as a printer or scanner.

This manual provides easy-to-understand explanations of all the functions of the machine in a single volume. Detailed explanations of each of the functions can be found in the manuals in PDF format.

iii

ABOUT OPERATION MANUAL

This manual explains how to use the MF 9626/MF 9631 digital full colour multifunctional system.

Please note

• For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide.

• For information on your operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in a Windows environment are primarily for Windows vary depending on the version of the operating system or the software application.

• The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.4 in the case of Mac OS X. The screens may vary depending on the version of the operating system or the software application.

• Wherever "MF xxxx" appears in this manual, please substitute your model name for "xxxx".

• This manual contains references to the fax function. However, please note that the fax function is not available in some countries and regions.

• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest authorised service representative.

• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest authorised service representative.

• Aside from instances provided for by law, SAGEM is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws.

• All information in this manual is subject to change without notice.

Vista®. The screens may

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the machine. For some functions and procedures, the explanations assume that devices other than the above are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

Icons used in the manuals

The icons in the manuals indicate the following types of information:

Warning This alerts you to a situation where there is a risk of human death or injury.

Caution This alerts you to a situation where there is a risk of human injury or property damage.

This alerts you to a situation where there is a risk of machine damage or failure.

This provides a supplemental explanation of a function or procedure.

This explains how to cancel or correct an operation.

This indicates the name of a system setting and provides a brief explanation of the setting.

When "System Settings:" appears:

A general setting is explained.

When "System Settings (Administrator):" appears:

A setting that can only be configured by an administrator is explained.

CHAPTER 1 BEFORE USING THE MACHINE

This chapter provides information, such as basic operation procedures, how to load paper, and machine maintenance.

BEFORE USING THE MACHINE

PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . 1-3

• EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

• INTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

• AUTOMATIC DOCUMENT FEEDER AND

DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . . 1-6

• SIDE AND BACK . . . . . . . . . . . . . . . . . . . . . . . . 1-7

• OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . 1-8

TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

• STATUS DISPLAY . . . . . . . . . . . . . . . . . . . . . . 1-12

• SYSTEM BAR . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

TURNING THE POWER ON AND OFF . . . . . . . . . 1-15

• ENERGY SAVE FUNCTIONS . . . . . . . . . . . . . 1-16

• [POWER SAVE] KEY . . . . . . . . . . . . . . . . . . . . 1-16

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . 1-17

• AUTHENTICATION BY USER NUMBER. . . . . 1-17

• AUTHENTICATION BY LOGIN NAME /

PASSWORD. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22

REMOTE OPERATION OF THE MACHINE. . . . . . 1-23

ITEMS RECORDED IN THE JOB LOG . . . . . . . . . 1-24

LOADING PAPER

IMPORTANT POINTS ABOUT PAPER . . . . . . . . . 1-27

• NAMES AND LOCATIONS OF TRAYS . . . . . . 1-27

• THE MEANING OF "R" IN PAPER SIZES . . . . 1-27

• USEABLE PAPER . . . . . . . . . . . . . . . . . . . . . . 1-28

ORIGINALS

PLACING THE ORIGINAL . . . . . . . . . . . . . . . . . . . 1-37

• PLACING ORIGINALS IN THE

AUTOMATIC DOCUMENT FEEDER . . . . . . . . 1-37

• PLACING THE ORIGINAL ON THE

DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . 1-39

PERIPHERAL DEVICES

PERIPHERAL DEVICES . . . . . . . . . . . . . . . . . . . . 1-41

FINISHER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43

• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . 1-43

• SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43

• FINISHER MAINTENANCE . . . . . . . . . . . . . . . 1-44

SADDLE STITCH FINISHER . . . . . . . . . . . . . . . . . 1-46

• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . 1-46

• SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-46

• SADDLE STITCH FINISHER

MAINTENANCE . . . . . . . . . . . . . . . . . . . . . . . . 1-47

PUNCH MODULE . . . . . . . . . . . . . . . . . . . . . . . . . . 1-50

• DISCARDING PUNCH WASTE . . . . . . . . . . . . 1-50

SOLUTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-52

• APPLICATION COMMUNICATION

MODULE (SG-AMX2). . . . . . . . . . . . . . . . . . . . 1-52

• EXTERNAL ACCOUNT MODULE

(SG-AMX3) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-53

TRAY SETTINGS FOR TRAY 1 TO 4 . . . . . . . . . . 1-30

• LOADING PAPER AND CHANGING THE

PAPER SIZE . . . . . . . . . . . . . . . . . . . . . . . . . . 1-30

TRAY SETTINGS OF TRAY 5 (LARGE

CAPACITY TRAY) . . . . . . . . . . . . . . . . . . . . . . . . . 1-32

• LOADING PAPER . . . . . . . . . . . . . . . . . . . . . . 1-32

LOADING PAPER IN THE BYPASS TRAY . . . . . . 1-34

• IMPORTANT POINTS WHEN USING THE

BYPASS TRAY. . . . . . . . . . . . . . . . . . . . . . . . . 1-35

1-1

MAINTENANCE

REGULAR MAINTENANCE . . . . . . . . . . . . . . . . . . 1-55

• CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER . . . 1-55

• CLEANING THE MAIN CHARGER OF

THE PHOTOCONDUCTIVE DRUM . . . . . . . . . 1-57

• CLEANING THE BYPASS FEED ROLLER . . . 1-59

• CLEANING THE ORIGINAL FEED

ROLLER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-59

• CLEANING THE LASER UNIT. . . . . . . . . . . . . 1-60

REPLACING THE TONER CARTRIDGES. . . . . . . 1-64

REPLACING THE WASTE TONER BOX. . . . . . . . 1-67

ENTERING TEXT

FUNCTIONS OF THE MAIN KEYS . . . . . . . . . . . . 1-70

• ENTERING TEXT FROM A KEYBOARD

(SG-KBX1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-71

BEFORE USING THE MACHINE

1-2

BEFORE USING THE MACHINE

(6)

BEFORE USING THE MACHINE

This section provides basic information about the machine. Please read this chapter before using the machine.

PART NAMES AND FUNCTIONS

EXTERIOR

(1)

(1) Automatic document feeder

This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be automatically scanned.

☞ PLACING THE ORIGINAL (page 1-37)

(2) Front cover

Open this cover to switch the main power switch to "On" or "Off" or to replace a toner cartridge.

☞ TURNING THE POWER ON AND OFF (page 1-15) ☞ REPLACING THE TONER CARTRIDGES (page

1-64)

(3) Paper pass unit*

This transfers output to the saddle stitch finisher.

(2)

(3)

(4)

(5)

When a finisher / saddle stitch finisher is not installed

When a finisher is installed

(5) Exit tray unit (right tray)

When installed, output can be delivered to this tray.

(6) Output tray (centre tray)

Output is delivered to this tray.

(7) Finisher*

This can be used to staple output. A punch module can also be installed to punch holes in output.

☞ FINISHER (page 1-43)

(7)

(4) Operation panel

This is used to select functions and enter the number of copies.

☞ OPERATION PANEL (page 1-8)

* Peripheral device.

1-3

Contents

BEFORE USING THE MACHINE

(9)(8) (11)(10) (14)(12) (13) (15)

(8) Keyboard*

This is a keyboard that is incorporated into the machine. When not used, it can be stored under the operation panel. This may be included as standard equipment in some countries and regions.

☞ ENTERING TEXT FROM A KEYBOARD (SG-KBX1)

(page 1-71)

(9) Saddle stitch finisher

This can be used to staple output. The saddle stitch function for folding and stapling output and the fold function for folding output in half are also available. A punch module can also be installed to punch holes in output.

☞ SADDLE STITCH FINISHER (page 1-46)

(10) Tray 1

This holds paper.

☞ TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-30)

(11) Tray 2

This holds paper.

☞ TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-30)

(12) Tray 3 (when a stand/2 x 500 sheet paper drawer is

installed)*

This holds paper.

☞ TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-30)

(13) Tray 4 (when a stand/2 x 500 sheet paper drawer is

installed)*

This holds paper.

☞ TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-30)

(14) Tray 5 (when a large capacity tray is installed)*

This holds paper.

☞ TRAY SETTINGS OF TRAY 5 (LARGE CAPACITY

TRAY) (page 1-32)

(15) USB connector (A type)

Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. For the USB cable, use a shielded cable.

* Peripheral device.

1-4

Contents

INTERIOR

BEFORE USING THE MACHINE

(16) (17) (18) (21)(20)(19)

(16) Toner cartridges

These contain toner for printing. When the toner runs out in a cartridge, the cartridge of the colour that ran out must be replaced.

☞

REPLACING THE TONER CARTRIDGES (page 1-64)

(17) Fusing unit

Heat is applied here to fuse the transferred image onto the paper.

Caution

The fusing unit is hot. Take care not to burn yourself when removing a paper misfeed.

(18) Transfer belt

During full colour printing, the toner images of each of the four colours on each of the photoconductive drums are combined together on the transfer belt. During black and white printing, only the black toner image is transferred onto the transfer belt.

Do not touch or damage the transfer belt. This may cause a defective image.

(19) Right side cover

Open this cover to remove a misfeed.

(20) Paper reversing section cover

This is used when 2-sided printing is performed. Open this cover to remove a paper misfeed.

(21) Bypass tray

Use this tray to feed paper manually. When loading paper larger than A4R or 8-1/2" x 11"R, be

sure to pull out the bypass tray extension.

☞

LOADING PAPER IN THE BYPASS TRAY (page 1-34)

(24)(23) (27) (28)(26)(25)(22)

(22) Main power switch

This is used to power on the machine. When using the fax or Internet fax functions, keep this

switch in the "on" position.

☞ TURNING THE POWER ON AND OFF (page 1-15)

(23) Waste toner box

This collects excess toner that remains after printing.

☞ REPLACING THE WASTE TONER BOX (page 1-67)

Your service technician will collect the waste toner box.

(24) Waste toner box release button

Press this button when you need to release the waste toner box lock to replace the waste toner box or clean the laser unit.

☞ CLEANING THE LASER UNIT (page 1-60) ☞ REPLACING THE WASTE TONER BOX (page 1-67)

(25) Handle

Pull this out and grasp it when moving the machine.

(26) Right cover of stand/2 x 500 sheet paper drawer

(when a stand/2 x 500 sheet paper drawer is installed)

Open this to remove a paper misfeed in tray 3 or tray 4.

(27) Paper tray right side cover

Open this to remove a paper misfeed in tray 1 or tray 2.

(28) Right side cover release lever

To remove a paper misfeed, pull and hold this lever up to open the right side cover.

1-5

Contents

BEFORE USING THE MACHINE

AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS

(2)

(3) (4) (5) (6) (7)(1)

(9)

(8)

(1) Paper feed roller

This roller rotates to automatically feed the original.

(2) Document feeding area cover

Open this cover to remove an original misfeed or clean the paper feed roller.

(3) Original guides

These help ensure that the original is scanned correctly. Adjust the guides to the width of the original.

☞ PLACING THE ORIGINAL (page 1-37)

(4) Document feeder tray

Place originals in this tray. 1-sided originals must be placed face up.

☞ PLACING THE ORIGINAL (page 1-37)

(5) Original exit tray

Originals are delivered to this tray after scanning.

(6) Scanning area

Originals placed in the document feeder tray are scanned here.

☞ REGULAR MAINTENANCE (page 1-55)

(7) Original size detector

This detects the size of an original placed on the document glass.

☞ PLACING THE ORIGINAL ON THE DOCUMENT

GLASS (page 1-39)

(8) Reversing tray

During scanning of a 2-sided original, the original is temporarily output to this tray in order to be turned over for scanning of the reverse side.

(9) Document glass

Use this to scan a book or other thick original that cannot be fed through the automatic document feeder.

☞ PLACING THE ORIGINAL ON THE DOCUMENT

GLASS (page 1-39)

1-6

Contents

SIDE AND BACK

BEFORE USING THE MACHINE

(1)

(2)

(3)

(4)

(5)

(1) USB connector (A type)

Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. This connector is not initially available for use. If you wish to use the connector, contact your service technician.

(2) LAN connector

Connect the LAN cable to this connector when the machine is used on a network. For the LAN cable, use a shielded type cable.

(3) USB connector (B type )

Supports USB 2.0 (Hi-Speed). A computer can be connected to this connector to use the machine as a printer. For the USB cable, use a shielded cable.

(4) Service-only connector

Caution

This connector is for use only by service technicians. Connecting a cable to this connector may cause the machine to malfunction.

When the fax expansion kit is installed

(6)

(7)

Important note for service technicians: The cable connected to the service connector must be less than 3 m (118") in length.

(5) Power plug

(6) Extension phone socket

When the fax function of the machine is used, an extension phone can be connected to this socket.

(7) Telephone line socket

When the fax function of the machine is used, the telephone line is connected to this socket.

1-7

Contents

OPERATION PANEL

JOB STATUS

SYSTEM

SETTINGS

HOME

READY DATA

IMAGE SEND

LINE DATA

(8)(7)

BEFORE USING THE MACHINE

(5)(4) (6)(3)(2)(1)

LOGOUT

(1) Touch panel

Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted. This provides confirmation as you perform an operation.

☞ TOUCH PANEL (page 1-10)

(2) [SYSTEM SETTINGS] key

Press this key to display the system settings menu screen. The system settings are used to configure paper tray settings, store addresses for transmission operations, and adjust parameters to make the machine easier to use.

(3) [JOB STATUS] key

Press this key to display the job status screen. The job status screen is used to check information on jobs and to cancel jobs. For details, see the chapters for each of the functions in this manual.

(4) PRINT mode indicators

• READY indicator Print jobs can be received when this indicator is lit.

• DATA indicator This blinks while print data is being received and lights steadily while printing is taking place.

(5) Numeric keys

These are used to enter the number of copies, fax numbers, and other numerical values. These keys are also used to enter numeric value settings (except for the system settings).

(6) [CLEAR] key ( )

Press this key to return the number of copies to "0".

(7) [HOME] key

Touch this key to display the home screen. Frequently used settings can be registered in the home screen to enable quick and easy operation of the machine.

☞ HOME SCREEN (page 1-22)

(8) IMAGE SEND mode indicators

• LINE indicator This lights up during transmission or reception of a fax or Internet fax. This also lights during transmission of an image in scan mode.

• DATA indicator This blinks when a received fax or Internet fax cannot be printed because of a problem such as out of paper. This lights up when there is a transmission job that has not been sent.

1-8

Contents

JOB STATUS

SYSTEM

SETTINGS

HOME

READY DATA

IMAGE SEND

LINE DATA

BEFORE USING THE MACHINE

(9) (10)

LOGOUT

(13)(14) (15)(11) (12) (16) (17)

(9) [BLACK & WHITE START] key

Press this key to copy or scan an original in black and white. This key is also used to send a fax in fax mode.

(10) [COLOUR START] key

Press this key to copy or scan an original in colour. This key cannot be used for fax or Internet fax.

(11) [LOGOUT] key ( )

Press this key to log out after you have logged in and used the machine. When using the fax function, this key can also be pressed to send tone signals on a pulse dial line.

☞ USER AUTHENTICATION (page 1-17)

(12) [#/P] key ( )

When using the copy function, press this key to use a job program. When using the fax function, this key can be used when dialling.

(13) [CLEAR ALL] key ( )

Press this key to return to the initial operation state. Use this key when you wish to cancel all settings that have been selected and start operation from the initial state.

(14) [STOP] key ( )

Press this key to stop a copy job or scanning of an original.

(15) [POWER SAVE] key ( ) / indicator

Use this key to put the machine into auto power shut-off mode to save energy. The [POWER SAVE] key ( ) blinks when the machine is in auto power shut-off mode.

☞ [POWER SAVE] KEY (page 1-16)

(16) [POWER] key ( )

Use this key to turn the machine power on and off.

☞ TURNING THE POWER ON AND OFF (page 1-15)

(17) Main power indicator

This lights up when the machine's main power switch is in the "on" position.

☞ TURNING THE POWER ON AND OFF (page 1-15)

The indicators of the operation panel may differ depending on the country and region.

1-9

Contents

BEFORE USING THE MACHINE

TOUCH PANEL

This section explains how to use the touch panel.

• To enter text, see "ENTERING TEXT" (page 1-70).

• For information on the screens and procedures for using the system settings, see "Common Operation Methods" (page 7-4) in "7. SYSTEM SETTINGS".

Using the touch panel

Example 1

002 / 000

Beep Tone

DOCUMENT FILING

Waiting

Spool

Job Queue

Complete

Detail

Priority

Stop/Delete

(3)

(1)

(2)

COPY

Job status screen.

Print Job

Job Queue Sets / Progress Status

Copy1 020 / 001 Copying

Copy2

Computer01 002 / 000

0312345678 001 / 000

IMAGE SEND

Scan to Fax Job Internet Fax

(1) Mode select keys

Use these keys to switch between copy, image send, and document filing modes.

(2) Settings for each function are easily selected and cancelled by touching the keys on the screen with your finger.

When an item is selected, a beep will sound and the item will be highlighted to confirm the selection.

(3) Keys that are greyed out cannot be selected.

If you touch a key that cannot be selected, a double beep will sound.

Example 2

Example 3

(3) (4)(2)(1)

Side 2

OKCancel

(0~20) mm

Special Modes

Margin Shift

Right Left Down Side 1

(0~20) mm

(1) If the initial state of a key in a screen is highlighted,

the key is selected. To change the selection, touch one of the other keys to highlight that key.

(2) The keys can be used to increase or

decrease a value. To make a value change quickly,

keep your finger on the key. (3) Touch this key to cancel a setting. (4) Touch the [OK] key to enter and save a setting.

1-10

(1) (2)

Special Modes

Margin Shift

Pamphlet Copy

Covers/Inserts

Book Copy

Erase

Job

Build

Transparency

Inserts

Tab Copy

Dual Page

Copy

Tandem

Copy

Multi Shot

Card Shot

(1) Some items in the special modes screen are selected

by simply touching the key of the item. To cancel a selected item, touch the highlighted key once again so that it is no longer highlighted.

(2) When settings extend over multiple screens, touch

the key or the key to switch through the screens.

Contents

Example 4

BEFORE USING THE MACHINE

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

Original

Auto

A4R

B4 A3

Plain

Paper Select

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

When at least one special mode is selected, the

key appears in the base screen.

Example 5

Original

Size Input

Cancel

(25 432)

420

297

(25 297) mm

Function Review

Margin Shift

Erase

Covers/Inserts

Shift:Right Front:10mm/Back:10mm

Edge:10mm Centre:10mm

Front:2-Sided/Back:Insert Insertion A:10 Page/B:10 Page

The key can be touched to display a list of the selected special modes.

Enter value via the 10-key.

297

(25-297)

Cancel

Touch a numeric value display key to directly enter a

value with the numeric keys.

Press the numeric keys to enter any numeric value and then touch the [OK] key.

The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different.

System Settings (Administrator): Keys Touch Sound

This is used to adjust the volume of the beep that sounds when keys are touched. The key touch sound can also be turned off.

1-11

Contents

BEFORE USING THE MACHINE

STATUS DISPLAY

When the base screen of a mode appears, the right side of the touch panel shows the machine's status. The information shown is explained below.

Example: Basic screen of copy mode

Copies in progress from tray 1. Ready to scan for next copy job.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

Original

Auto

A4R

B4 A3

Interrupt

Plain

Paper Select

Auto

Plain

Special Modes

2-Sided Copy

Output

File

Quick File

Job Status

MFP Status

020/015

Copying

020/015

Waiting

020/015

Waiting

020/015

Waiting

(1)

(2) (3)

Job Status

MFP Status

Maintenance Information

DC DC DC

(1) Display selection key

The status display can be switched between "Job Status" and "MFP Status". If the job status screen is displayed, the status display automatically changes to "MFP Status".

(2) "Job Status" display

This shows the first 4 print jobs in the print queue (the job in progress and jobs waiting to be printed). The type of job, the set number of copies, the number of copies completed, and the job status appear. Jobs cannot be manipulated in this screen. Jobs can only be manipulated in the job status screen. For details, see the chapters for each of the functions in this manual.

(3) "MFP Status" display

This shows machine system information. "Maintenance Information" This shows machine maintenance information by means of codes.

1-12

Contents

SYSTEM BAR

The system bar appears at the bottom of the touch panel. The items that appear in the system bar are explained below.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

100%

Tray1

Original

Auto

A4R

B4 A3

Paper Select

Auto

Plain

BEFORE USING THE MACHINE

Special Modes

2-Sided Copy

Output

File

Quick File

MFP Status

020/015

Copying

020/015

Waiting

020/015

Waiting

020/015

Waiting

(1) (2)

(1) Job status display

The jobs in progress or reserved are indicated by icons. The icons are as follows.

Print job Copy job

Scan to E-mail

Scan to FTP job

job

Scan to Network Folder

Scan to Desktop job

job

Fax transmission

Fax reception job

job

PC-Fax transmission job

Internet fax transmission job (Including Direct SMTP)

Internet Fax reception job (Including

PC-I-Fax transmission job

Direct SMTP)

Broadcast job* Inbound routing

Scan to HDD file print job

job

Tandem copy/print job

(3)

When a base screen other than that of image send mode appears, the number of the tray being used to feed paper appears during paper feeding. The colour appearing in the job status display depends on the job status as indicated in the table below. The job status display can be touched to show the job status screen.

Job status display

Green

Yellow

Red

Machine Configuration

A print, scan or other job is being executed normally.

The machine is warming up or on standby, or a job is being cancelled.

A paper misfeed or other error condition has occurred.

Grey The machine has no jobs.

(2) Icon display

This icon appears when data is being sent or received.

This icon appears when fax, scan, or Internet fax data is stored in the machine's memory. When data to be transmitted is stored, appears. When received data is stored, appears. When both data to be transmitted and received data are stored,

appears.

* This appears in a multi-mode broadcast job.

This appears when a service technician has activated simulation mode.

This appears when a USB memory or other USB device is connected to the machine.

1-13

Contents

This appears when the data security kit is being used.

The icon appears when the machine is communicating with an external application.

(3) Brightness adjustment key

Touch this key to adjust the brightness of the touch panel. When touched, the following screen appears next to the key.

Touch the [+] key or the [-] key to adjust the brightness. When finished, touch the brightness adjustment key again to close the screen.

BEFORE USING THE MACHINE

1-14

Contents

BEFORE USING THE MACHINE

TURNING THE POWER ON AND OFF

The machine has two power switches. The main power switch is at the lower left after the front cover is opened. The other power switch is the [POWER] key ( ) on the operation panel at the top right.

Main power switch

When the main power switch is switched on, the main power indicator on the operation panel lights up.

"On" position

"Off" position

Turning on the power

(1) Switch the main power switch to the "on"

position.

(2) Press the [POWER] key ( ) to turn on the

power.

[POWER] key

Main power indicator

[POWER] key

Turning off the power

(1) Press the [POWER] key ( ) to turn off the

power.

(2) Switch the main power switch to the "off"

position.

• When turning off the power, be sure to press the [POWER] key ( ) on the operation panel, then wait 15 seconds and switch off the main power switch. In the event that the main power is suddenly interrupted due to a power failure or other reason, turn the machine power back on and then turn it off in the correct order. If the machine is left for a long time with the main power having been turned off prior to the [POWER] key ( ), abnormal noises, degraded image quality, and other problems may result.

• Before switching off the main power switch, make sure that the DATA indicator for printing and the DATA and LINE indicators for image send are not lit or blinking on the operation panel. Switching off the main power switch or removing the power cord from the outlet while any of the indicators are lit or blinking may damage the hard drive and cause data to be lost.

• Switch off both the [POWER] key ( ) and the main power switch and unplug the power cord if you suspect a machine failure, if there is a bad thunderstorm nearby, or when you are moving the machine.

When using the fax or Internet fax function, always keep the main power switch in the "on" position.

Restarting the machine

In order for some settings to take effect, the machine must be restarted. If a message in the touch panel prompts you to restart the machine, press the [POWER] key ( ) to turn off the power and then press the key again to turn the power back on.

In some states of the machine, pressing the [POWER] key ( ) to restart will not make the settings take effect. In this case, use the main power switch to switch the power off and then on.

1-15

Contents

BEFORE USING THE MACHINE

ENERGY SAVE FUNCTIONS

This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution.

Preheat Mode (Low power mode)

Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting" in the system settings (administrator). This keeps the fusing unit at a lower temperature and reduces power consumption while the machine is on standby. The machine automatically wakes up and returns to normal operation when a print job is received, a key is pressed on the operation panel, or an original is placed.

Auto power shut-off mode (Sleep mode)

Auto power shut-off mode automatically shuts off power to the display and the fusing unit if the machine remains in the standby state for the interval of time set in "Auto Power Shut-Off Timer" in the system settings (administrator). This mode provides the lowest level of power consumption. Considerably more power is saved than in preheat mode, however, the wakeup time is longer. This mode can be disabled in the system settings (administrator). The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking [POWER SAVE] key

() is pressed.

[POWER SAVE] KEY

Press the [POWER SAVE] key () to put the machine in auto power shut-off mode or wake it up from auto power shut-off mode. The [POWER SAVE] key shut-off mode.

When the [POWER SAVE] key ( ) indicator is off in the standby state

When the [POWER SAVE] key ( ) indicator is blinking

() has an indicator that indicates whether or not the machine is in auto power

The machine is ready to be used. If the [POWER SAVE] key ( ) is pressed when the indicator is off, the indicator will blink and the machine will enter auto power shut-off mode after a brief interval.

The machine is in auto power shut-off mode. If the [POWER SAVE] key ( ) is pressed when the indicator is blinking, the indicator will turn off and the machine will return to the ready state after a brief interval.

[POWER SAVE] key / indicator

1-16

Contents

BEFORE USING THE MACHINE

USER AUTHENTICATION

User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine. There are different types of user authentication, and each type has a different login method. For more information, see the explanations of the login methods.

☞ AUTHENTICATION BY USER NUMBER (see below) ☞ AUTHENTICATION BY LOGIN NAME / PASSWORD (page 1-19)

AUTHENTICATION BY USER NUMBER

The following procedure is used to log in using a user number received from the administrator of the machine.

User Authentication

When controlled by user number

Enter your user number (5 to 8 digits) with the numeric keys.

Each entered digit will be displayed as " ".

Admin Login

1-17

Contents

BEFORE USING THE MACHINE

User Authentication

When the user number is an 8-digit number, this step is not necessary. (Login takes place automatically after the user number is entered.)

Admin Login

Touch the [OK] key.

After the entered user number is authenticated, the user count screen will appear briefly.

Usage

status: used/remaining pages Black-white : 87,654,321/12,345,678 Full colour : 87,654,321/12,345,678 2-colour : 87,654,321/12,345,678 Single colour: 87,654,321/12,345,678

When page limits have been set in "Pages Limit Group List" in the system settings (administrator), the number of pages remaining will appear. (The remaining number of pages that the user can use in each mode (copy, scan, etc.) appears.) The amount of time that this screen appears can be changed using "Message Time Setting" in the system settings (administrator).

When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ).

LOGOUT

• However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the key is used for fax number entry.

• If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto Clear activates, logout takes place automatically. However, when PC Scan mode is used, logout does not take place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on the machine and then log out.

If an incorrect user number is entered 3 times in a row...

If "A Warning when Login Fails" is enabled in the system settings (administrator), the machine will lock for 5 minutes if an incorrect user number is entered 3 times in a row. Verify the user number that you should use with the administrator of the machine.

The administrator can clear the locked state. This is done from [User Control] and then [Default Settings] in the Web page menu.

1-18

Contents

BEFORE USING THE MACHINE

AUTHENTICATION BY LOGIN NAME / PASSWORD

The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server.

User Authentication

User Name

Password

Auth to:

User Authentication

User Name

Password

Auth to:

When controlled by login name and password

(Different items will appear in the screen when LDAP authentication is used.)

Touch the [Login Name] key or the key.

If the [Login Name] key is touched, a screen for selecting the user name appears. Go to the next step. If the key is touched, an area for entering a "Registration No." appears [---]. Use the numeric keys to enter your registration number that has been stored in "User List" in the system settings (administrator). After entering the registration number, go to step 3.

(A)

Device Account Mode User Selection

12 186

Admin Login

Direct Entry

ABC

User

User 0001

User 0003

User 0005

User 0007

User 0009

All

ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.

(B) (C)

Back

User 0002

User 0004

User 0006

User 0008

User 0010

User 0012User 0011

Select the user name.

(A) [Direct Entry] key

Use this key if you have not been stored in "User List" in

the system settings (administrator) and are only using LDAP authentication. A text entry screen will appear. Enter your login name.

(B) User selection keys

Touch your user name that has been stored in "User List" in the system settings (administrator).

Touch this key to return to the login screen.

(D) Index tabs

(D)

All users appear on the [All] tab. Users are grouped on the other tabs according to the search characters entered when each user was stored.

LDAP authentication can be used when the administrator of the server provides LDAP service on the LAN (local area network).

1-19

Contents

BEFORE USING THE MACHINE

User Authentication

Touch the [Password] key.

A text entry screen for entering the password will appear.

User Name

Password

Auth to:

User 0001

Enter your password that is stored in "User List" in the system settings (administrator).

If you are logging in to an LDAP server, enter the password that is stored with your LDAP server login name. Each entered character will be displayed as " ". When you have finished entering the password, touch the [OK] key. When authentication is by LDAP server and you have different passwords stored in "User List" in the system settings (administrator) and in the LDAP server, use the password stored in the LDAP server.

• When an LDAP server has been stored, [Auth to:] can be changed.

• If you are logging in using a user selection key... The LDAP server was stored when your user information was stored, and thus the LDAP server will appear as the authentication server when you select your login name. Go to step 4.

• When logging in using the [Direct Entry] key... Touch the [Auth to:] key.

User Authentication

User Name

Password

Auth to:

Direct Entry

Select the LDAP server and touch the [OK] key.

Authenticate to:

Server 1

Server 2

Server 3

Server 4

Server 5

Server 6

Server 7

1-20

Contents

BEFORE USING THE MACHINE

User Authentication

User Name

Password

Auth to:

User 0001

(Different items will appear in the screen when LDAP authentication is used.)

LOGOUT

Touch the [OK] key.

After the entered login name and password are authenticated, the user count screen will appear briefly.

Usage

status: used/remaining pages Black-white : 87,654,321/12,345,678 Full colour : 87,654,321/12,345,678 2-colour : 87,654,321/12,345,678 Single colour: 87,654,321/12,345,678

When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ).

• However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the key is used for fax number entry.

If an incorrect login name or password is entered 3 times in a row...

If "A Warning when Login Fails" is enabled in the system settings (administrator), the machine will lock for 5 minutes if an incorrect login name or password is entered 3 times in a row. Verify the login name and password that you should use with the administrator of the machine.

• The administrator can clear the locked state. This is done from [User Control] and then [Default Settings] in the Web page menu.

• When LDAP authentication is used, the [E-mail Address] key may appear, depending on the authentication method. If the [E-mail Address] key appears in step 3, touch the key. A text entry screen will appear. Enter your e-mail address.

User Authentication

User Name

E-mail Address

Password

Auth to:

User 0002

Server 2

System Settings (Administrator): User List

This is used to store names of users of the machine. Detailed information such as the login name, user number, and password are also stored. Ask the administrator of the machine for the information that you need to use the machine.

1-21

Contents

BEFORE USING THE MACHINE

HOME SCREEN

When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel.

1st screen 2nd screen

(2) (1) (2)

DOCUMENT FILING

Address Control

Paper Tray Settings

04/04/2010 11:40

Copy

Image Send

Document

Filing

Solution

(1) [My Menu] key

Touch this to move to the second home screen.

(2) Mode select keys

Use these keys to switch between copy, image send, document filing, and Solution modes.

My Menu

COPY

Home Screen

(3)

IMAGE SEND SOLUTION

Total Count

Document Filing Control

(4) (5)

(4) Shortcut key

A registered function appears as a shortcut key. The key can be touched to select the registered function.

(5) User name

This shows the name of the logged in user. The user name appears when user authentication is

(3) Title

enabled on the machine.

This shows the title of the home screen.

Shortcuts to functions can be registered as keys in the home screen. When a shortcut key is touched, the screen for that function appears. Register frequently used functions in the home screen to quickly and conveniently access those functions. When user authentication is used, the home screen of "Favourite Operation Group" can be displayed. Register keys that you wish to show in the home screen in the Web pages.

• System Settings (Administrator): Home Screen Settings Registration is performed in [System Settings] - [Operation Settings] - [Home Screen Settings] in the Web page menu.

• System Settings (Administrator): Home Screen List When user authentication is enabled, a home screen can be set for each "Favourite Operation Group List". Registration is performed in "Home Screen List" in [User Control] in the Web page menu.

1-22

Contents

BEFORE USING THE MACHINE

REMOTE OPERATION OF THE MACHINE

The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine.

The machine

Your computer

Operation panel

Operate the

Operate the machine using your

machine using your

machine using your computer screen.

computer screen.

Network

The remote operation function can only be used on one computer at a time.

How to use the remote operation function

Before using this function, set "Operational Authority" to "Allowed" in "Remote Software Operation" of "Remote Operation Settings" in the system settings (administrator).

☞ 7. SYSTEM SETTINGS "Remote Operation Settings" (page 7-60)

To use the remote operation function, the machine must be connected to a network and a VNC application must be installed on your computer (recommended VNC software: RealVNC). The procedure for using this function is as follows:

Example: RealVNC

Connect from the computer to the machine.

(1) Start the VNC viewer

(2)(3)

Follow the prompts on the operation panel of the machine to permit the connection.

(2) Enter the IP address of the machine in the

"Server" entry box.

(3) Click the [OK] button.

When the machine is connected to the remote software, appears on the system bar of the machine's touch panel. If you wish to disconnect, exit the remote software or touch .

Use the operation panel in the same way as you would on the machine. Note that a key cannot be held down to continuously change a value being entered. For detailed procedures, see the chapters for each of the functions in this manual.

System Settings (Administrator): Remote Operation Settings

Set the operation authority for the remote operation function.

1-23

Contents

BEFORE USING THE MACHINE

ITEMS RECORDED IN THE JOB LOG

The machine records the jobs that are performed in the job log. The main information that is recorded in the job log is described below.

• To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording.

• In some cases, job information may not be correctly recorded, such as when a power failure occurs during a job.

No. Item name Description

1 Main items Job ID The job ID is recorded.

Job IDs appear in the log as consecutive numbers up to a maximum of 999999, after which the count resets to 1.

2 Job Mode

3 Computer Name

The job mode, such as copy or print.

The name of the computer that sent a print job.*

4 User Name The user name when the user authentication function is used.

5 Login Name The login name when the user authentication function is used.

6 Starting Date & Time The date and time the job was started.

7 Completing Date &

Time

8 Black & White Total

Count

14 Invalid Paper

Full Colour Total Count

2-Colour Total Count

Single Colour Total Count

Count according to size

Number of sheets according to size

Count(Black & White)

The date and time the job was completed.

For a print job, the total count is recorded. For a send job, the number of transmitted black & white pages is recorded. number of pages is recorded. For a scan to HDD job, the number of stored black & white pages is recorded.

For a print job, the total count is recorded. For a send job, the total number of transmitted full colour pages is recorded. number of pages is recorded. For a scan to HDD job, the number of stored full colour pages is recorded.

Indicates

Counts by original/paper size in colour mode and black & white mode.

Indicates the sheet count by paper type.

Indicates the black & white invalid sheet count.

When a broadcast transmission is summarized, the total

the total 2-colour count.

the total single colour count.

15 Invalid Paper

Count(Colour)

Indicates the colour invalid sheet count.

1-24

Contents

BEFORE USING THE MACHINE

No. Item name Description

16 Main items Number of Reserved

Sets

17 Number of Completed

Sets

18 Number of Reserved

Pages

19 Number of Completed

Pages

20 Result The result of a job.

21 Error Cause

23 Staple The status of stapling.

25 Punch Count The punch count.

26 Fold Recorded in a job that uses the fold function.

27 Fold Count Number of folded pages.

28 Printer Tone The tone used for a print job.

29 Image Send Related

30 Sender Name Sender name of an image send job.

31 Sender Address Sender address of an image send job.

Print Job Related Item

Item

Output The output mode of a printed job.

Staple Count

Direct Address Address of an image send job.

Number of specified sets or reserved destinations.

Number of completed sets or number of destinations to which transmission was successfully completed.

Number of reserved original pages of a copy, print, scan job, or other job.

Number of completed pages of a set.

When an error occurs during a job, the cause of the error.

The staple count.

32 Transmission Type Transmission type of an image send job.

33 Administrative Serial

Number

34 Broadcast number Broadcast number of an image send job.

35 Entry Order Reservation order for broadcast transmission of an image send job.

36 File Type File format of an image send job.

37 Compression

Mode/Compression Ratio

38 Communication Time Indicates the communication time of image send jobs.

39 Fax No. Indicates the stored sender's number.

40 Document Filing

41 Storing Mode Document filing storing mode.

42 File Name File name of a file stored by document filing or retention print.*

43 Data Size [KB] File size.

44 Common Functionality Colour Setting Colour mode selected by user.

45 Special Modes Special modes selected when the job was executed.

46 File Name 2 Records the file names of print jobs.*

Related Item

Document Filing Status of document filing.

Administrative serial number of an image send job.

For a serial polling job, this is used to correlate communication with printing.

Compression mode and compression ratio of the file of an image send job.

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Contents

BEFORE USING THE MACHINE

No. Item name Description

47 Detailed Items Original Size Size of scanned original.

For a document filing print job, the paper size of the file.

48 Original Type Original type (text, printed photo, etc.) set in the exposure settings

screen.

49 Paper Size For a print job, the paper size.

For a send job, the transmitted paper size. For a Scan to HDD job, the paper size of the stored file.

50 Paper Type The paper type used for printing.

51 Paper Property:

Disable Duplex

Indicates that duplex was disabled in "Paper Type".

52 Paper Property: Fixed

Paper Side

53 Paper Property:

Disable Staple

54 Paper Property:

Disable Punch

55 Duplex Setup Indicates the duplex setting.

56 Resolution Indicates the scanning resolution.

57 Machine Item Model Name Indicates the model name of the machine.

58 Unit Serial Number Indicates the serial number of the machine.

59 Name Indicates the name of the machine that is set in the Web pages.

60 Machine Location Indicates the installation location of the machine that is set in the Web

*In some environments this is not recorded.

Indicates that fixed side was specified in "Paper Type".

Indicates that stapling was disabled in "Paper Type".

Indicates that punching was disabled in "Paper Type".

pages.

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Contents

BEFORE USING THE MACHINE

LOADING PAPER

IMPORTANT POINTS ABOUT PAPER

This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper.

NAMES AND LOCATIONS OF TRAYS

The names of the trays are as follows.

Bypass tray

Tray 1

Tray 2 Tray 3 (when a stand/2 x 500 sheet paper drawer is installed)

Tray 4 (when a stand/2 x 500 sheet paper drawer is installed)

Tray 5 (when a large capacity tray is installed)

THE MEANING OF "R" IN PAPER SIZES

Some original and paper sizes can be placed in either the vertical or the horizontal orientation. To differentiate between vertical and horizontal orientations, paper sizes in the horizontal orientation will be followed by an "R" (for example, A4R, 8-1/2" x 11"R). Sizes that can be placed only in the horizontal orientation (A3W, A3, B4, 12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 13") do not include the "R" in their size indication.

A4R

(8-½" x 11"R)

(8-½" x 11")

(11" x 17")

Horizontal orientation

"R" is appended.

Vertical orientation

"R" is not appended.

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Can be placed only in the

horizontal orientation

"R" is not appended.

Contents

BEFORE USING THE MACHINE

USEABLE PAPER

Various types of paper are sold. This section explains what plain paper and what special media can be used with the machine. For detailed information on the sizes and types of paper that can be loaded in each tray of the machine, see the specifications in the Safety Guide and "Paper Tray Settings" (page 7-13) in "7. SYSTEM SETTINGS".

Plain paper, special media

Plain paper that can be used

• SAGEM standard plain paper (80 g/m2 (21 lbs.)). For paper specifications, see the specifications in the Safety Guide.

• Pain paper other than SAGEM standard paper (60 g/m Recycled paper, coloured paper and pre-punched paper must meet the same specifications as plain paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.

Types of paper that can be used in each tray

The following types of paper can be loaded in each tray.

to 105 g/m2 (16 lbs. to 28 lbs.))

Tray 1/Tray 2 Tray 3/Tray 4 Bypass tray

Plain paper Permitted Permitted Permitted Permitted

Pre-printed Permitted Permitted Permitted Permitted

Recycle Paper Permitted Permitted Permitted Permitted

Letter head Permitted Permitted Permitted Permitted

Pre-punched Permitted Permitted Permitted Permitted

Colour Permitted Permitted Permitted Permitted

Heavy paper 1*

Heavy paper 2*

Labels – – Permitted –

Glossy paper – – Permitted –

Transparency film – – Permitted –

Tab paper – – Permitted –

Envelopes – – Permitted –

Thin paper*

Permitted Permitted Permitted –

– – Permitted –

Tray 5 (large capacity

tray)

*1 "Heavy paper 1" is heavy paper up to 209g/m2 (110 lbs. index), and "Heavy paper 2" is heavy paper up to 256g/m2 (140 lbs. index). *2 Thin paper from 55 g/m2 to 59 g/m2 (13 lbs. to 16 lbs.) can be used.

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Contents

BEFORE USING THE MACHINE

Print side face up or face down

Paper is loaded with the print side face up or face down depending on the paper type and tray.

Trays 1 to 4

Load the paper with the print side face up. However, if the paper type is "Letter Head" or "Pre-Printed", load the paper with the print side face down*.

Bypass tray and tray 5

Load the paper with the print side face down. However, if the paper type is "Letter Head" or "Pre-Printed", load the paper with the print side face up*. * If "Disabling of Duplex" is enabled in the system settings (administrator), load the paper in the normal way (face up in

trays 1 to 4; face down in the bypass tray and tray 5).

Paper that cannot be used

• Special media for inkjet printers

(fine paper, glossy paper, glossy film, etc.)

• Carbon paper or thermal paper

• Pasted paper

• Paper with clips

• Paper with fold marks

• Torn paper

• Oil-feed transparency film

• Thin paper less than 55 g/m

• Paper that is 257 g/m

(15 lbs.)

(69 lbs.) or heavier

Non-recommended paper

• Iron-on transfer paper

• Japanese paper

• Perforated paper

• Various types of plain paper and special media are sold. Some types cannot be used with the machine. Contact your dealer or nearest authorised service representative for advice on using these types of paper.

• The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SAGEM standard paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.

• The use of non-recommended or prohibited paper may result in skewed feeding, misfeeds, poor toner fusing (the toner does not adhere to the paper well and can be rubbed off), or machine failure.

• The use of non-recommended paper may result in misfeeds or poor image quality. Before using non-recommended paper, check if printing can be performed properly.

• Irregularly shaped paper

• Stapled paper

• Damp paper

• Curled paper

• Paper on which either the print side or the reverse side has been printed on by another printer or multifunction device.

• Paper with a wave-like pattern due to moisture absorption

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Contents

BEFORE USING THE MACHINE

TRAY SETTINGS FOR TRAY 1 TO 4

LOADING PAPER AND CHANGING THE PAPER SIZE

A maximum of 500 sheets of paper from size A5R to A3 (5-1/2" x 8-1/2"R to size 11" x 17") can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size B5R to A3 (7-1/4" x 10-1/2"R to size 11" x 17") can be loaded in trays 3 and 4.

Pull out the paper tray.

Gently pull the tray out until it stops. To load paper, go to step 3. To load a different size of paper, go

to the next step.

Adjust the guide plates A and B by squeezing their lock levers and sliding

them to match the vertical and horizontal dimensions of the paper to be loaded.

The guide plates A and B are slidable. Slide each guide plate

while squeezing its lock lever.

Fan the paper.

Fan the paper well before loading it. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed.

Insert the paper into the tray.

Load the paper with the print side face up. The stack must not be higher than the indicator line (maximum of 500 sheets).

Indicator line

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Contents

Gently push the paper tray into the machine.

Push the tray firmly all the way into the machine.

If you loaded a different type or size of paper than was loaded previously, be sure to change the "Paper Tray Settings" in the system settings. If these settings are not configured correctly, automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper, or a misfeed may occur.

Do not place heavy objects on the tray or press down on the tray.

System Settings: Paper Tray Settings (page 7-13)

Change these settings when you change the size or type of paper loaded in a tray.

BEFORE USING THE MACHINE

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Contents

BEFORE USING THE MACHINE

TRAY SETTINGS OF TRAY 5 (LARGE CAPACITY TRAY)

LOADING PAPER

The large capacity tray can hold up to 3500 sheets of A4 or 8-1/2" x 11" size paper (80 g/m2 (20 lbs.)). The paper size of tray 5 can only be changed by a SAGEM service technician. If you need to change the paper size, consult your dealer or nearest authorised service representative.

Pull out the paper tray.

Gently pull the tray out until it stops.

Indicator line

Fan the paper.

Fan the paper well before loading it. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed.

Place the paper in the centre of the paper table.

Load the paper with the print side face down. The stack must not be higher than the indicator line (maximum of 3500 sheets).

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Contents

If you loaded a different type of paper than was loaded previously, be sure to change the paper type setting in "Paper Tray Settings" in the system settings.

Do not place heavy objects on the tray or press down on the tray.

BEFORE USING THE MACHINE

Gently push the paper tray into the machine.

Push the tray firmly all the way into the machine.

System Settings: Paper Tray Settings (page 7-13)

Change these settings if you have loaded a different type of paper in the tray.

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Contents

BEFORE USING THE MACHINE

LOADING PAPER IN THE BYPASS TRAY

The bypass tray can be used to print on plain paper, envelopes, label sheets, tab paper, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays.

Open the bypass tray.

When loading paper larger than A4R or 8-1/2" x 11"R, be sure

to pull out the bypass tray extension. Pull the bypass tray extension all the way out. If the bypass tray extension is not pulled all the way out, the size of the loaded paper will not be correctly displayed.

Do not place heavy objects on the bypass tray or press down on the tray.

Set the bypass tray guides to the width of the paper.

Insert the paper along the bypass tray guides all the way into the bypass tray until it stops.

Load the paper with the print side face down.

• Do not force the paper in.

• If the bypass tray guides are set wider than the paper, move the bypass tray guides in until they correctly fit the width of the paper. If the bypass guides are set too wide, the paper may skew or be creased.

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Contents

BEFORE USING THE MACHINE

IMPORTANT POINTS WHEN USING THE BYPASS TRAY

• When using plain paper other than SAGEM standard paper or special media other than SAGEM-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time. Loading more than one sheet at a time will cause misfeeds.

• Before loading paper, straighten any curling in the paper.

• When adding paper, remove any paper remaining in the bypass tray, combine it with the paper to be added, and reload as a single stack. If paper is added without removing the remaining paper, a misfeed may result.

Inserting paper

Place paper that is A5 (7-1/4" x 10-1/2") or smaller in the horizontal orientation.

Inserting tab paper

To print on tab paper, load tab paper in the bypass tray with the print side face down.

Face down

• Use only tab paper that is made of paper. Tab paper made of a material other than paper (film, etc.) cannot be used.

• To print on the tabs of tab paper... In copy mode, use "Tab Copy" in the special modes. In print mode, use the tab print function.

Inserting transparency film

• Use SAGEM-recommended transparency film. When inserting transparency film in the bypass tray, the rounded corner should be at the front left when the film is oriented horizontally, or at the far left when the film is oriented vertically.

• When loading multiple sheets of transparency film in the

Horizontally Vertically

bypass tray, be sure to fan the sheets several times before loading.

• When printing on transparency film, be sure to remove each sheet as it exits the machine. Allowing sheets to stack in the output tray may result in curling.

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Contents

BEFORE USING THE MACHINE

Loading envelopes

When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down.

Important points when using envelopes

• Do not print on both sides of an envelope. This may result in misfeeds or poor print quality.

• Restrictions apply to some types of envelopes. For more information, consult a qualified service technician.

• Some operating environments may cause creasing, smudging, misfeeds, poor toner fusing, or machine failure.

• Do not use the following envelopes: Envelopes with metal clasps, plastic hooks, or ribbon hooks; envelopes closed with string, envelopes with windows or backing, envelopes with an uneven front surface due to embossing, double-layer envelopes, envelopes with an adhesive for sealing, hand-made envelopes, envelopes with air inside, envelopes with creases or fold marks, torn or damaged envelopes

• Envelopes with an incorrectly aligned corner gluing position on the back cannot be used as creasing may result.

• Print quality is not guaranteed in the area 10 mm (13/32") around the edges of the envelope.

• Print quality is not guaranteed on parts of envelopes where there is a large step-like change of thickness, such as on four-layer parts or parts less than three layers.

• Print quality is not guaranteed on envelopes having peel off flaps for sealing the envelopes.

Can be used

Cannot be used

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Contents

BEFORE USING THE MACHINE

ORIGINALS

This section explains how to place originals in the automatic document feeder and on the document glass.

PLACING THE ORIGINAL

PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER

This section explains how to place originals in the automatic document feeder.

Allowed original sizes

Minimum original size Maximum original size

Standard sizes

(Minimum size that can be automatically detected) A5: 148 mm (height) x 210 mm (width) 5-1/2" (height) x 8-1/2" (width)

Non-standard sizes

(Minimum size that can be specified manually) 131 mm (height) x 140 mm (width) 5-1/8" (height) x 5-1/2" (width)

When the original is a non-standard size, see the appropriate explanation below for the mode you are using.

Standard sizes

(Maximum size that can be automatically detected) A3: 297 mm (height) x 420 mm (width)

12" x 18" size paper (A3W) cannot be used.

11" (height) x 17" (width)

Non-standard sizes

(Maximum size that can be specified manually) Copy mode: 297 mm (height) x 432 mm (width)

11-5/8" (height) x 17" (width)

Image send mode: 297 mm (height) x 1000 mm (width)

11" (height) x 39-3/8" (width)

☞ 2. COPIER "SPECIFYING THE ORIGINAL SIZE" (page 2-29) ☞ 4. FACSIMILE "IMAGE SETTINGS" (page 4-46) ☞ 5. SCANNER / INTERNET FAX "IMAGE SETTINGS" (page 5-50)

Allowed original weights

1-sided scanning: 35 g/m

2-sided scanning: 50 g/m To scan originals from 35 g/m without using "Slow Scan Mode" may result in original misfeeds. When "Slow Scan Mode" is selected, automatic 2-sided scanning is not possible.

to 128 g/m2 (9 lbs. to 32 lbs.)

to 105 g/m2 (13 lbs. to 28 lbs.)

to 49 g/m2 (9 lbs. to 14 lbs.), use "Slow Scan Mode" in the special modes. Scanning

Make sure an original does not remain on the document glass.

Open the automatic document feeder, make sure that an original is not on the document glass, and then gently close the automatic document feeder.

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Contents

Indicator line

BEFORE USING THE MACHINE

Adjust the original guides to the size of the originals.

Place the original.

Make sure the edges of the originals are even. Insert the originals face up all the way into the document feeder tray. Insert a number of originals that does not exceed the indicator line on the document feeder tray. Up to 100 sheets can be inserted. Be sure to remove originals that have been finished scanning from the original exit tray.

• Originals of different sizes can be placed together in the automatic document feeder. In this case, select "Mixed Size Original" in the special modes of the mode you are using.

• Before inserting originals into the document feeder tray, be sure to remove any staples or paper clips.

• If originals have damp spots due to correction fluid, ink or pasteup glue, wait until the originals are dry before making copies. Otherwise the interior of the document feeder or the document glass may be soiled.

• Do not use the following originals. Incorrect original size detection, original misfeeds, and smudges may result.

Transparency film, tracing paper, carbon paper, thermal paper or originals printed with thermal transfer ink ribbon should not be fed through the document feeder. Originals to be fed through the feeder should not be damaged, crumpled, folded, loosely pasted together, or have cut-out holes. Originals with multiple punched holes other than two-hole or three-hole punched paper may not feed correctly.

• When using originals with two or three holes, place them so that the punched edge is at a position away from the feed slot of the document feeder tray.

Feed slot

Hole positions

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Contents

BEFORE USING THE MACHINE

PLACING THE ORIGINAL ON THE DOCUMENT GLASS

This section explains how to place the original on the document glass.

Allowed original sizes

Maximum original size

Standard sizes

A3: 297 mm (height) x 420 mm (width) 11" (height) x 17" (width)

Non-standard sizes

297 mm (height) x 432 mm (width) 11-5/8" (height) x 17" (width)

When the original is a non-standard size, see the appropriate explanation below for the mode you are using.

☞ 2. COPIER "SPECIFYING THE ORIGINAL SIZE"

(page 2-29)

☞ 4. FACSIMILE "IMAGE SETTINGS" (page 4-46) ☞ 5. SCANNER / INTERNET FAX "IMAGE

SETTINGS" (page 5-50)

Open the automatic document feeder.

Place the original.

Place the original face down in the far left corner of the document glass.

Document glass scale

Original size detector

The original should always be placed in the far left corner, regardless of its size.

Align the top left corner of the original with the tip of the mark.

Do not place any objects under the original size detector. Closing the automatic document feeder with an object underneath may damage the original size detector and prevent correct detection of the original size.

If you are placing a small non-standard size original on the document glass, it is convenient to place a blank sheet of A4 or B5 (8-1/2" x 11" or 5-1/2" x 8-1/2") paper on top of the original to facilitate detection of the original size.

mark

(5-1/2" x 8-1/2")

A4 (8-1/2" x 11")

Document glass scale

mark

A4R (8-1/2" x 11"R)

B5R

B4 (8-1/2" x 14")

A3 (11" x 17")

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Contents

BEFORE USING THE MACHINE

Close the automatic document feeder.

After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original will be copied black, causing excessive use of toner.

Placing a thick book

When scanning a thick book or other thick original, follow the steps below to press the book down.

(1) Push up the far side of the automatic

document feeder.

The hinges supporting the automatic document feeder will release and the rear side of the automatic document feeder will rise.

(2)

(1)

(2) Slowly close the automatic document

feeder.

Caution

• Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it.

• Take care that your fingers are not pinched when closing the automatic document feeder.

The automatic document feeder cannot be closed correctly in this state. To return the automatic document feeder to its normal state, open it completely and then close it.

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Contents

BEFORE USING THE MACHINE

PERIPHERAL DEVICES

This section describes the peripheral devices that can be used with the machine and explains how to use the finisher and saddle stitch finisher, as well as Solution.

PERIPHERAL DEVICES

Peripheral devices can be installed on the machine to increase its range of functionality. The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.

(As of May, 2009)

Product name Product number Description

Stand/2x500 sheet paper drawer SG-CPX4

Large capacity tray SG-GCX1

Exit tray unit (Right tray)

Finisher SG-FNX3

Punch module SG-PMX1 Punches holes in copies and other output. Requires a finisher.

Saddle stitch finisher SG-FNX4

Paper pass unit SG-BPX2 Required when a saddle stitch finisher is installed.

Punch module SG-PMX2

Barcode font kit SG-BF1 Adds barcode fonts to the machine.

SG-ETX1 This can be added to the right side of the machine.

Additional tray. A maximum 500 sheets of paper can be loaded in each tray.

Additional tray. A maximum of 3500 sheets of paper can be loaded in the tray. To install the tray, a stand/2 x 500 sheet paper drawer is required.

Output device that enables the use of the staple function and offset function.

Output device that enables use of the staple function, offset function and pamphlet copy function. To install the saddle stitch finisher, a stand/2 x 500 sheet paper drawer is required.

Punches holes in copies and other output. Requires a saddle stitch finisher.

PS3 expansion kit SG-PSX1

XPS expansion kit SG-XEK1

Expansion memory board SG-MEK1 This expands the memory that can be used on the machine.

Internet fax expansion kit SG-1FX1 Enables Internet Fax.

Facsimile expansion kit SG-FEX2 Adds a fax function.

Application communication module SG-AMX2

Enables the machine to be used as a Postscript compatible printer.

The machine can be used as an XPS compatible printer. For details, consult your dealer. To install this kit, a 1 GB expansion memory board (SG-MEK1) is required.

This allows the machine to be linked over a network to an external software application.

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Contents

BEFORE USING THE MACHINE

Product name Product number Description

External account module SG-AMX3

Companion 5 licence kit SG-LX5 This software enables integrated management of documents

Companion 50 licence kit SG-LX50

Companion 100 licence kit SG-LX100

Keyboard SG-KBX1

Some options may not be available in some countries and regions.

This is required to use an external account application on the machine.

and computer files.

This is a keyboard that is integrated with the machine. When not in use, it can be stored under the operation panel.

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Contents

BEFORE USING THE MACHINE

FINISHER

The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. An optional hole punching unit can also be installed to punch holes in output.

PART NAMES

The following parts can be accessed when the finisher is open.

(1)

(4)

(1) Output tray

Stapled and offset output is delivered to this tray. The tray is slidable. Extend the tray for large output (A3W, A3, A4R, B4, B5R, 12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 13-1/2", 8-1/2" x 13-2/5", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R, 8K and 16KR sizes).

(2) Lever

Use this to move the finisher in order to remove a paper misfeed, replace staples, or remove a staple jam.

(2)

(3)

(6)(5)

(4) Front cover

Open this cover to remove a paper misfeed, replace staples, remove a staple jam, or remove the punch scrap case.

(5) Staple case

This holds the staple cartridge. Pull the case out to replace the staple cartridge or remove a staple jam.

(6) Staple case release lever

Use this to remove the staple case.

(3) Punch waste box (when a punch module is installed)

This holds punch waste.

• A finisher and a saddle stitch finisher cannot be installed simultaneously.

• Use caution when you turn on the power and when printing is taking place, as the tray may move up and down.

SUPPLIES

The finisher requires the following staple cartridge:

Staple cartridge (approx. 5000 staples per cartridge x 3 cartridges) STP-FNX1

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Contents

BEFORE USING THE MACHINE

FINISHER MAINTENANCE

When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge.

Replacing the staple cartridge

Open the cover.

While pressing the lever over to the left, slide the finisher to the left until it stops.

Gently slide the finisher until it stops.

Lower the staple case release lever and remove the staple case.

Pull the staple case out to the right.

Remove the empty staple cartridge from the staple case.

Insert a new staple cartridge into the staple case as shown.

Push the staple cartridge in until it clicks into place.

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Contents

BEFORE USING THE MACHINE

Replace the staple case.

Push the staple case in until it clicks into place.

Slide the finisher back to the right.

Gently slide the finisher back to the right until it locks into its original position.

Close the cover.

Make a test print or copy in staple sort mode to verify that stapling takes place correctly.

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Contents

BEFORE USING THE MACHINE

SADDLE STITCH FINISHER

This includes the offset function that offsets each set of output from the previous set, the staple sort function that staples each set of output, the saddle stitch function that automatically staples and folds output, and the fold function that folds output in half. An optional hole punching unit can also be installed to punch holes in output.

PART NAMES

(1)

(2)

(3)

(4)

(1) Stapler compiler

This temporarily stacks paper to be stapled.

(2) Output tray

Stapled and offset output is delivered to this tray. The tray is slidable. Extend the tray for large output (A3W, A3, B4, 12" x 18", 11" x 17", 8-1/2" x 14" and 8-1/2" x 13" sizes).

(5)

(6)

(3) Side cover

Open this cover to replace the staple cartridge or remove a staple jam.

(4) Saddle stitch tray

Stapled and folded output is delivered to this tray.

(5) Top cover

Open this cover to remove a paper misfeed.

• A paper pass unit is required to install a saddle stitch finisher.

• Do not place heavy objects on the saddle stitch finisher or press down on the saddle stitch finisher.

• Use caution when you turn on the power and when printing is taking place, as the tray may move up and down.

• A saddle stitch finisher and a finisher cannot be installed simultaneously.

SUPPLIES

The saddle stitch finisher requires the following staple cartridge:

Finisher unit

Staple cartridge (approx. 5000 staples per cartridge x 3 cartridges) STP-FNX1

(6) Front cover

Open this to replace the staple cartridge, remove jammed staples, or remove misfed paper.

Saddle stitch unit

Staple cartridge (approx. 2000 staples per cartridge x 3 cartridges) STP-FNX4

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Contents

BEFORE USING THE MACHINE

SADDLE STITCH FINISHER MAINTENANCE

When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge.

Replacing the staple cartridge (finisher unit)

Open the front cover.

While pulling the lever, slide the saddle stitch finisher to the left until it stops.

Lower the staple case release lever and remove the staple case.

Pull the staple case out to the right.

Remove the empty staple cartridge from the staple case.

Insert a new staple cartridge into the staple case as shown.

Push the staple cartridge in until it clicks into place.

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Contents

BEFORE USING THE MACHINE

Replace the staple case.

Push the staple case in until it clicks into place.

Push the saddle stitch finisher back and latch it to the machine.

Close the front cover.

Make a test print or copy in staple sort mode to verify that stapling takes place correctly.

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Contents

BEFORE USING THE MACHINE

Replacing the staple cartridge (saddle stitch unit)

Before starting this procedure, remove all output from the output tray of the saddle stitch finisher. Do not replace removed output in the output tray.

Open the side cover.

Remove the empty staple cartridge.

Load the new staple cartridge.

Remove the cover from the staple cartridge and install the cartridge.

Close the side cover.

Make a test print or copy using the saddle stitch function to verify that stapling takes place correctly.

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Contents

BEFORE USING THE MACHINE

PUNCH MODULE

A punch module can be installed to punch holes in output. To install a punch module, a finisher or saddle stitch finisher is required.

DISCARDING PUNCH WASTE

Punch waste from punched holes is collected in the punch waste box. Follow the steps below to discard the punch waste.

Finisher (when a punch module is installed)

Open the cover.

Grasp the punch waste box handle, gently pull out the box, and discard the punch waste.

Discard the punch waste in a plastic bag or other container, taking care not to let the waste scatter.

Gently push the box back in.

Close the cover.

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Contents

BEFORE USING THE MACHINE

Saddle stitch finisher (when a punch module is installed)

Open the front cover.

Pull out the punch waste box and discard the punch waste.

Discard the punch waste in a plastic bag or other container, taking care not to let the waste scatter.

Return the punch waste box to its original position.

Close the front cover.

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BEFORE USING THE MACHINE

SOLUTION

Solution is an architecture that enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Solution is used, the operation panel controls and functions of the machine such as scan send can be linked to an external application. There are two types of external applications: "standard application" and "external account application". An "external account application" is used for centralized account management of a multifunction machine on a network. A "standard application" refers to all other applications.

APPLICATION COMMUNICATION MODULE (SG-AMX2)

The application communication module is required to use a "standard application" on the machine. When a previously registered standard application is selected in the Web pages of the machine, the machine retrieves the operation screen from the registered URL. Control of the operation screen is performed by the standard application, and Scan to FTP, Scan to Network Folder, and HTTPS transmission can be executed.

Standard application setup

To enable a general application in the Web pages of the machine, click [Application Settings] in the administrator menu frame, and then [External Applications Settings] and [Standard Applications]. Configure settings for the standard application in the screen that appears.

Selecting a standard application

The procedure for selecting a general application that has been enabled in the Web pages of the machine is explained below.

COPY

Ready to scan for copy.

Colour Mode

Full Colour

Exposure

Auto

Copy Ratio

IMAGE SEND SOLUTION

Original

100%

Auto

DOCUMENT FILING

Special Modes

Plain

A4R

Paper Select

Auto

Plain

2-Sided Copy

Output

File

Quick File

Touch the [SOLUTION] key in the mode select keys.

If no standard applications have been stored in the Web pages, the key cannot be touched.

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Select the standard application.

If two or more standard applications have been stored in the Web pages, the screen to select the standard application will appear. Touch the standard application that you wish to use. If only one standard application has been stored in the Web pages, connection to the standard application will begin.

Select External Application

App 01

App 02

App 03

App 04

App 05

App 06

App 07

App 08

The machine connects to the standard application.

The message "Connecting to the external application." appears while the machine communicates with the standard

application.

The mode select key cannot be used during scanning.

EXTERNAL ACCOUNT MODULE (SG-AMX3)

The external account module is required to use a "external account application" on the machine. An external account application can be used in "external authentication mode" or "external count mode". When external authentication mode is used, the login screen is retrieved from the application when the machine is started. When a job ends, a job notification screen is sent to the application to enable counts to be kept for each authenticated user. When "external count mode" is used, the login screen is not displayed when the machine is started. Only a job result notification is sent to the application. User authentication by the external account application cannot be used, however, the external account application can be used in combination with the internal account function.

External account application setup

To enable an external account application in the Web pages of the machine, click [Application Settings] in the administrator menu frame, and then [External Applications Settings] and [External Accounting Application Settings]. Configure settings for the external account application in the screen that appears. The setting change will take effect after the machine is restarted. To restart the machine, see "TURNING THE POWER ON AND OFF" (page 1-15).

Operation in external account mode

The two modes for using an external account application operate as explained below.

External authentication mode

When the [Enable Authentication by External Server] checkbox is selected in "External Account Setting" of "Solution Settings" in the system settings (administrator), the machine enters external authentication mode. When the machine is powered on in external authentication mode, the machine accesses the external account application and displays the login screen. The login screen also appears when the [Call] key is touched to run a job in the job status complete screen. (The login screen does not appear if the user has already logged in by the normal method.) The [JOB STATUS] key can be pressed while the login screen appears to show the job status screen. To return to the previous state, press the mode select key.

• The user control function of the machine cannot be used in external authentication mode. However, "User Registration", "User Count Display", "User Count Reset", "User Information Print", and "The Number of User Name Displayed Setting" can be used.

• The mode select key cannot be used while the login screen appears.

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If login fails

If the login screen fails to appear or the application does not operate correctly, the machine may also stop operating correctly. In this event, it is recommended that you quit external account mode from the Web pages of the machine. For more information, see [Help] in the Web pages. If it is necessary to forcibly terminate external account mode using the operation panel of the machine, follow the steps below. Press the [SYSTEM SETTINGS] key and change "External Account Setting" in the system settings (administrator). The setting change will take effect after the machine is restarted. To restart the machine, see "TURNING THE POWER ON

AND OFF" (page 1-15).

External count mode

When only the [External Account Control] setting is enabled in "External Account Setting" of "Solution Settings" in the system settings (administrator), the machine enters external count mode. Unlike external authentication mode, when the machine is started in "external count mode", the login screen of the external account application is not displayed. Only the job result is sent to the external account application. External count mode can be used together with the user control function of the machine. (External count mode can also be used when the user control function is disabled.)

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MAINTENANCE

This section explains how to clean the machine and replace the toner cartridges and the waste toner box.

REGULAR MAINTENANCE

To ensure that the machine continues to provide top quality performance, periodically clean the machine.

Warning

Do not use a flammable spray to clean the machine. If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine, fire or electrical shock may result.

Do not use thinner, benzene, or similar volatile cleaning agents to clean the machine. These may degrade or discolour the housing.

CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER

If the document glass or document backplate sheet becomes dirty, the dirt will appear as dirty spots, coloured lines, or white lines in the scanned image. Always keep these parts clean. Wipe the parts with a clean, soft cloth. If necessary, moisten the cloth with water or a small amount of neutral detergent. After wiping with the moistened cloth, wipe the parts dry with a clean dry cloth.

Document glass Document backplate sheet

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Scanning area

If coloured lines or white lines appear in images scanned using the automatic document feeder, clean the scanning area (the thin long glass next to the document glass). To clean this area, use the glass cleaner that is stored in the automatic document feeder. After using the glass cleaner, be sure to return it to its storage position.

Examples of lines in the image

Black lines White lines

Open the automatic document feeder and remove the glass cleaner.

Clean the document scanning area on the document glass with the glass cleaner.

Replace the glass cleaner.

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(B)

CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM

If black lines or coloured lines appear even after you have cleaned the document glass and automatic document feeder, use the charger cleaner to clean the main charger that charges the drum.

Open the front cover.

Release the waste toner box.

Press the waste toner box release button.

The waste toner box will fall forward as shown. Gently support the box with your hands as you let it fall forward as far as it will go.

Grasp the green knob to release the lock and gently remove the charger cleaner.

Clean the main charger.

(1) Gently push the charger cleaner all the way

in.

(A)

(2) Gently pull the charger cleaner out.

Insert so that the cleaning location label (A) and the charger cleaner label (B) are oriented as shown.

(B)

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Repeat step 4 with each of the other main chargers.

There are a total of 4 places to be cleaned in the machine as shown.

Main charger

Replace the charger cleaner in its original position.

Push the waste toner box into the machine.

Push the waste toner box firmly in until it clicks into place.

Close the front cover.

• If this does not solve the problem, pull the knob out and push it back in 3 more times.

• When pulling and pushing the knob to clean the charger, pull and push the knob slowly from one end to the other.

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CLEANING THE BYPASS FEED ROLLER

If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent.

CLEANING THE ORIGINAL FEED ROLLER

If lines or other dirt appear on the scanned original when the automatic document feeder is used, wipe the surface of the roller with a clean soft cloth moistened with water or a neutral detergent.

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Sagem MF 9626, MF 9631 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

BEFORE USING THE MACHINE