Sagem MF 9535 Network Scanner, MF 9545 Network Scanner User Manual
MF9500
30000113484-01
Operation Manual
for network scanner
S
INTRODUCTION
The optional Network Scanner Expansion Kit (SG-NS1) enables the machine to be used as a network scanner. Page 2
of the manual that accompanies the Network Scanner Expansion Kit (SG-NS1) contains an overview of the network
scanner functions, general considerations, and an explanation of image sending methods. Please read the manual
that accompanies the SG-NS1 before you read this manual. Both manuals explain only the network scanner functions
of the product. For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral
units, and other printer-related information, please refer to your "Operation manual (for printer operation and general
information)".
Additional manuals have been provided for copy and facsimile features. Please refer to these as necessary.
To enable the network scanner function of this machine, a product key (password) must be entered using a key
operator program. This is only required once. Use the "Product Key Entry for Network Scanner Expansion Kit" program
to enter the product key. If you do not know your product key, please ask your dealer. (For information on using key
operator programs, refer to "Operation manual (for printer operation and general information)".)
NOTES
• Before using the network scanner feature, several settings must be established from the Web page. These settings are
explained from page 2 on. The settings must be established by the network administrator. Such settings must be effected by
the system administrator who has the special network related backgrounds.
• This manual assumes that several options have been installed.
• In this manual, American spellings are used.
TABLE OF CONTENTS
Page
INTRODUCTION ...................................................... 1
SETTINGS AND PROGRAMMING REQUIRED
FOR THE NETWORK SCANNER FEATURE ........... 2
●ABOUT THE WEB PAGE.................................... 2
●SETTING PASSWORDS .................................... 2
●
BASIC SETTINGS FOR NETWORK SCANNING
●SETTING UP DESTINATION INFORMATION .... 4
●STORING SENDER INFORMATION.................. 5
●STORING A CUSTOM DIRECTORY.................. 5
CONDITION SETTING SCREEN
OF SCANNER MODE .............................................. 6
SENDING AN IMAGE .............................................. 10
●BASIC TRANSMISSION METHOD .................... 10
●TRANSMISSION METHODS
FOR SCAN TO E-MAIL (MANUAL
ENTRY, BROADCAST TRANSMISSION) ........... 12
●SCANNING AND TRANSMITTING
A TWO-SIDED ORIGINAL ................................. 13
SCANNING SETTINGS
(ORIGINAL SIZE, RESOLUTION, EXPOSURE,
AND FILE FORMAT) ............................................... 14
●
MANUALLY SETTING THE SCANNING SIZE
●SELECTING THE RESOLUTION ....................... 15
●SELECTING THE EXPOSURE .......................... 16
●SELECTING THE FILE FORMAT ...................... 17
..... 3
.... 14
Page
PRIORITY TRANSMISSION OF A STORED JOB
CANCELING AN E-MAIL/FTP TRANSMISSION ....... 18
STORING, EDITING, AND CLEARING
FROM THE TOUCH PANEL .................................... 19
●STORING ONE-TOUCH KEYS
(only addresses for Scan to E-mail
and Internet-Fax) ............................................... 19
●
EDITING AND DELETING ONE-TOUCH KEYS
●PROGRAMMING A GROUP KEY ..................... 22
●EDITING AND DELETING GROUP KEYS ......... 23
●STORING SENDER INFORMATION .................. 24
●EDITING AND DELETING
SENDER INFORMATION .................................. 24
●STORING A GROUP INDEX .............................. 25
●PRINTING PROGRAMMED INFORMATION ...... 25
TROUBLESHOOTING ............................................. 26
●IF YOUR E-MAIL IS RETURNED ...................... 26
●IF A TRANSMISSION ERROR OCCURS ........... 26
KEY OPERATOR PROGRAMS .............................. 27
●KEY OPERATOR PROGRAM LIST................... 27
●USING THE KEY OPERATOR PROGRAMS ..... 27
●SETTING PROGRAMS ..................................... 28
●PRINTING OUT SETTINGS ............................... 29
SPECIFICATIONS ................................................... 30
.... 18
.21
1
SETTINGS AND PROGRAMMING REQUIRED
FOR THE NETWORK SCANNER FEATURE
To use the Network Scanner feature, settings for the E-mail server, DNS server, and destination addresses must be established.
To establish the settings, use a computer that is connected to the same network as the machine to access the
machine's Web page. The Web page can be displayed with your Web browser (Internet Explorer 4.0 or later, or
Netscape Navigator 4.0 or later). To access the Web page, refer to page 2-6 of "Operation manual (for printer operation
and general information)".
ABOUT THE WEB PAGE
When you access the Web page in the machine, the following page will appear in your browser.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right
frame that allows you to establish settings for that item.
For overviews of each of the menu items, refer to pages 2-7 to 2-8 of "Operation manual (for printer operation and
general information)".
For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.
Web Page
SETTING PASSWORDS
Passwords can be set to restrict Web page access and protect settings.
Note that it is not necessary to set passwords; the network scanner functionality can also be used without passwords.
A password can be set for the administrator and passwords can be set for each user. If you use a user password to
access the Web page, you will be able to establish, edit, and delete destinations in the Scanner Destination Management
menu; however, you will not be able to establish settings in the Setup menu.
The passwords for "User" and "admin" are both initially set to "sagem". If you wish to change the passwords when first
establishing the settings, enter "sagem" in "Old Admin Password" before you establish the settings. A password must
consist of alphanumeric characters and be no more than seven characters long. Passwords are case sensitive.After
entering a password, click "Submit" to set it. After setting the password, turn the machine power off and then back on.
When a password is set, you will be prompted for the password when you attempt to access a Web page with
protected settings. For the "User name", enter "user" if you are accessing the page as a user, or "admin" if you are
accessing the page as an administrator. For detailed information on setting passwords, refer to "Help".
2
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
BASIC SETTINGS FOR NETWORK SCANNING
Click "Network Scanning" in the menu frame, and then establish the required settings. These settings should only be
established by the network administrator. After entering the settings, be sure to click "Submit" to store them. For
detailed information on setting procedures, refer to "Help".
Network Scanning Setting screen
■■
■ Select the method for assigning a file name to a scanned image
■■
Select the method for assigning a file name to a scanned image. In "File Naming", click the items that you wish to
use in the file name. "Sender Name" and "Date & Time" are initially selected. If you are going to send images to the
same recipient more than once, we recommend that you also select "Session Page Counter" or "Unique Identifier"
to prevent sending multiple files with the same name, which would result in each successive file overwriting the
previous file.
■■
■ Selecting an e-mail subject (only used for Scan to E-mail)
■■
Enter a subject when using Scan to E-mail. Only one subject can be entered. If nothing is entered, “Scanned
image from <Device Name>” will appear.
*The name that appears in <Device Name> is the name stored in "Name" in the screen that appears when you click "Status
& Alert E-mail" in the menu frame. If a name has not been stored, the product name will appear.
■■
■ E-mail Server and DNS Server Settings
■■
E-mail sent by Scan to E-mail or Scan to FTP (Hyperlink) uses SMTP. To use either of these transmission methods,
you must first click "Network Settings" in the Web page menu, click "E-mail" in the screen that appears, and then enter
the required information in the settings under "E-mail Setup".
If you entered a host name in "Primary E-mail Server" or "Secondary E-mail Server" under "E-mail Setup", you will
need to click "DNS" and then enter the settings for the DNS server under "DNS Setup".
If you entered a host name in "Hostname or IP Address" when storing a destination for Scan to FTP (Scan to FTP
(Hyperlink)) or Scan to Desktop, you will also need to enter the settings for the DNS server under "DNS Setup".
3
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
SETTING UP DESTINATION INFORMATION
To store the name and address of a destination in an auto dial key, click "Destination Management" or one of the
transmission methods in the Web page menu frame. "Destination Management" can also be used to edit or clear
stored destinations.
A total of 500 destinations can be stored, including E-mail, FTP, Desktop, Internet-Fax, and Group destinations.
Among these, a combined total of 100 Scan to FTP and Desktop destinations can be stored.
The stored destinations appear as one-touch keys in the touch panel of the machine when you send an image,
allowing you to select the destination.
For detailed information on setting up, editing, and deleting destinations, refer to "Help".
■■
■ Storing destinations for Scan to E-mail and Internet-Fax
■■
Scan to E-mail and Internet-Fax destinations can also be stored, edited, and cleared from the touch panel of the
machine. (Pages 19 - 21)
To perform Scan to E-mail, the e-mail server settings must first be established. (Refer to page 3.)
■■
■ Storing destinations for Scan to FTP
■■
If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox, you can send an e-mail message to
a "Sender" selected from "E-mail Destination" (stored in "Sender E-mail" in the Web page menu (page 5)), to
notify that person of the location of the scanned image data and its file format. (Scan to FTP (Hyperlink))
The e-mail includes a link to the location of the scanned image data, and if the FTP server does not require a user
name or password (anonymous server), the recipient can display the image by simply clicking on the address.
If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server or WINS server
settings. Click "Network Settings" and enter the settings under "DNS Setup". To perform Scan to FTP (Hyperlink),
you must also click "E-mail" and then enter the settings under "E-mail Setup" for the e-mail server. (Refer to page
3.)
■■
■ Storing destinations for Scan to Desktop
■■
Scan to Desktop can only be used if Network Scanner Tool is installed in your computer (Network Scanner Tool is
included on the CD-ROM that accompanies the SG-NS1 Network Scanner Expansion Kit).
You can store a Scan to Desktop destination in the Web page, or in Network Scanner Tool. We recommend that
you normally use Network Scanner Tool, which automatically establishes settings. The Web page is primarily used
when the same settings are to be established in multiple laser printers, or when the network administrator performs
maintenance. If the information set here differs from the information set in the host computer, transmission and
reception will not take place normally. For details, refer to "User's Guide"* for Network Scanner Tool in the CDROM that accompanies the Network Scanner Expansion Kit (SG-NS1).
If you entered a host name in “Hostname or IP Address”, you will need to enter the DNS server or WINS server
settings. (Refer to page 3.)
*To view "User's Guide", Adobe Acrobat Reader 4.05 or later is necessary. If this is not installed on your computer, you can
install it from the CD-ROM that accompanies the Network Scanner Expansion Kit (SG-NS1). For details, refer to the
operation manual for the Network Scanner Expansion Kit (SG-NS1).
■■
■ Storing Groups
■■
If you are using Scan to E-mail or Internet-Fax, a scanned image can be sent to multiple destinations in a single
operation. To use this function, you must first store the destinations in a group. Click "Group" and then select the
Scan to E-mail or Internet Fax destinations that you wish to store in the group. Up to 300 destinations can be
stored in one group. Only destinations for E-mail or Internet-Fax can be stored in a group. Note that multiple
destinations cannot be entered manually when sending an image.
4
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
■■
■ Items common to all transmission methods when storing destinations
■■
• Full Name, Display Name
Only alphabetical characters and symbols can be used to enter names in "Full Name" and "Display Name". For
the maximum number of characters that can be entered, click "Help" in the menu frame. "Display Name" is the
one-touch key name that is displayed in the touch panel of the machine. If a display name is not stored, the first 18
characters of the name stored in "Full Name" are automatically used as the display name.
• Initial, Custom Directory
Stored destinations are arranged on "indexes" when displayed in the touch panel of the machine. There are two
types of indexes: the ABC index and group indexes. The ABC index arranges destinations based on the letter
entered in "Initial", which is normally the first letter of the name entered in "Full Name". If a destination is frequently
used, it is convenient to select the "Frequently Used" checkbox to include the destination in the alphabetical
"FREQUENT USE" index. Group indexes ("Custom Directories") allow you to create and name indexes (see the
following page) of destinations for specific purposes.
• File Format
When you store a destination, you can also select the compression mode and the format of the image file that is
created when you scan an original for transmission. You can select TIFF-F, TIFF, or PDF for the file type, and MH
(G3), MMR (G4), or "Uncompressed" for the compression mode. An initial setting has been made for the file type
and compression mode, so you only need to make a selection if the initial settings are not satisfactory. For an
explanation of the initial settings of each of the transmission methods, click "Help" in the menu frame.
NOTE
Internet-Fax only has one file format, TIFF-F, and thus there is no selection. MH (G3) or MMR (G4) can be selected for the
compression mode.
STORING SENDER INFORMATION
To store the sender information (Sender Name, E-mail Address) that is displayed when the recipient receives your email, click "Sender E-mail" in the menu frame and then click "Add". Information for up to 20 different senders can be
stored. Select a sender from the stored senders using the touch panel of the machine when you send an image (page
10). The selected sender appears in the sender column of the recipient's e-mail software program.
NOTE
If you do not select a sender when sending an image, the default sender information stored with the key operator program is
automatically sent. (Page 29)
STORING A CUSTOM DIRECTORY
Auto dial keys (one-touch keys and group keys) are normally stored in the ABC index. However, you can also use the
group indexes (custom directory) to group destinations for more convenient use. Six indexes are available, and a
name up to 6 characters long can be assigned to each index.
Click "Custom Directories" in the menu frame of the Web page, and then enter the desired name in the screen that
appears. "User-*" is initially entered for the name of each index. Clear this and then enter the new name.
The procedure for storing auto dial numbers in a group index is explained on page 4, and the procedure for switching
between the ABC index and the group indexes is explained on page 7.
NOTE
You can also store indexes in the Custom Directory from the touch panel of the machine.
5
CONDITION SETTING SCREEN OF SCANNER MODE
AUTO
ORIGINAL
STANDARD
RESOLUTION
PROGRAMMED
FILE FORMAT
AUTO
EXPOSURE
The condition setting screen of scanner mode is displayed by pressing the IMAGE SEND key (refer to page 4 of
"Operation manual (for copier)") while the print mode, copy mode, or job status screen appears in the touch panel. In
the explanations that follow, it is assumed that the initial screen that appears after pressing the IMAGE SEND key is
the condition setting screen (shown below). If you have set the display to show the address directory (following page)
when the IMAGE SEND key is pressed, touch the CONDITION SETTINGS key in the address directory to display the
condition setting screen.
The key operator program can be used to set the display to show either the condition setting screen (shown below) or
the address directory screen (following page) when the IMAGE SEND key is pressed (refer to page 28).
NOTE
For information on the parts of the unit and the operation panel that are used for network scanning, refer to pages 3-4 of
"Operation manual (for copier)". For parts that are used for both network scanning and printing, refer to chapter 1 of "Operation
manual (for printer operation and general information)".
■■
■ Condition setting screen
■■
The display is initially set (factory setting) to show the following condition setting screen as the initial screen.
READY TO SEND.
LOCAL
ADDRESS BOOK
6
Message display
Messages appear here to indicate the current status
of the machine. When the machine is ready to send,
an icon appears to the left.
LOCAL ADDRESS BOOK key (page 11)
This displays the Address Directory screen (next
page). Touch this key when you want to use an autodial number (one-touch dialing or group dialing).
ADDRESS REVIEW key (page 12)
When performing Scan to E-mail or Internet-Fax
broadcast transmission, touch this key to check your
selected destinations. Your selected destinations will
appear as a list, and the list can be edited.
SENDER LIST key (page 10)
Touch this key to select the sender when sending
an image.
E-MAIL ADDRESS key (page 12)
When performing Scan to E-mail, touch this key if
you wish to enter the e-mail address of the recipient
manually instead of using an auto dial key.
Global address search (page 9)
This feature makes it possible to search for an email address in an Internet or intranet directory
database. The procedure for using Global access
search is explained on the following pages.
GLOBAL
ADDRESS SEARCH
Two-sided scanning icon display (page 13)
Icons appear here when you touch the ORIGINAL
key and select two-sided scanning. The icons can
be touched to open function selection screens.
ORIGINAL key (pages 13-14)
Touch this key when you wish to manually set the
size of the original to be scanned or scan both sides
of the original.
FILE FORMAT key (page 17)
Touch this key to set the file format of scan images
that you transmit. The selected file format setting
will be highlighted above the key. The initial factory
setting is PROGRAMMED.
RESOLUTION key (page 15)
Touch this key to change the resolution setting for
the original to be scanned. The selected resolution
setting will be highlighted above the key. The initial
factory setting is STANDARD.
EXPOSURE key* (page 16)
Touch this key to change the exposure setting for
the original to be scanned. The selected exposure
setting will be highlighted above the key. The initial
factory setting is AUTO.
ADDRESS REVIEW
SENDER LISTE-MAIL ADDRESS
CONDITION SETTING SCREEN OF SCANNER MODE
GROUP6GROUP5GROUP4GROUP3GROUP2GROUP1
ABC GROUP
SAGEM SA
FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ
ABC GROUP
TPS
SAGEM D DESKTOP
E F
G H DESKTOP
CONDITION
SETTINGS
READY TO SEND.
ADDRESS REVIEW
■ Address directory screen (alphabetically ordered)
If you have set the initial screen to the address directory screen using the key operator program, the initial screen
will appear as follows.
Destinations stored using the Web page are grouped in indexes ( ) according to the letter entered in "Initial" for
each destination, and the name entered in "Display Name" is displayed in the one-touch key ( ).
E-mail Destination Management page
One-touch key display
This shows the one-touch keys that have been
stored on the selected "index card". The key type is
indicated by the icon at the right.
:Scan to E-mail, Internet-Fax
: Scan to FTP
: Scan to Desktop
The display is initially set to show 8 keys. This can
be changed to 6 or 12 using the key operator
program. (Refer to page 26.)
Display switching keys
In cases where the one-touch keys cannot all be
displayed on one screen, this shows how many
screens are left. Touch the " " " " keys to move
through the screens.
CONDITION SETTINGS key
This displays the condition setting screen (previous
page), which is used to set various conditions.
ABC GROUP key
Touch this key to switch between the alphabetical
index and the group index.
Index keys
One-touch key destinations are stored on each of
these index cards (alphabetical index or group
index). Touch an index key to display the card.
Group indexes make it possible to store one-touch
keys by group with an assigned name for easy
reference. This is done with the custom settings (refer
to page 5). Frequently used one-touch key
destinations can be stored on the FREQUENT USE
card for convenient access.
NOTE
The screen showed above is the alphabetical address directory. If desired, the initial screen can be set to the group address
directory (refer to page 28).
7
Global Address Search
1. Overview of global address search
LDAP (Lightweight Directory Access Protocol) is used to access an Internet or intranet directory database to
search for an e-mail address. The desired e-mail address is selected from the search results and an e-mail can
be sent to that address.
To use this function, the IP address (or network name) of the LDAP server must be set, as well as an account
name and password. These settings are configured by accessing the Web server in the machine from a computer.
2. Global address search settings
2-1. After accessing the Web server in the machine, follow the steps below to open the "LDAP Setup"
page and configure the required settings.
• To access the Web server, see page 2-6 of the "Operation manual (for printer operation and general
information)".
2-2. Click "Network Settings" under "Setup" in the menu frame on the left side of the Web page. The
"Network Settings" page will appear.
• Click "LDAP" to open the "LDAP Setup" page.
2-3. Configure the settings.
• For explanations of each of the settings, click "Help" in the menu frame.
2-4. Click "Submit".
• Be sure to click "Submit" to save your settings after configuring them.
8
3. Procedure for global address search
The [GLOBAL ADDRESS SEARCH] key appears in the initial screen of SCANNER mode. Touch this key to
display the global address search screen. Enter the keyword that you wish to use to search for the address,
and then touch the [SEARCH] key to access the directory database in the LDAP server and begin searching.
Global address search screen
Enter the search keyword in this screen and
touch the [SEARCH] key.
Keyword display
[SEARCH] key
When e-mail addresses are found that match the keyword
READY TO SEND.
tanaka
tanaka A tanaka.A@sagem.co.jp
tanaka B
tanaka C
tanaka D
Keyword display
tanaka.B@sagem.co.jp
tanaka.C@sagem.co.jp
tanaka.D@sagem.co.jp
DETAIL
CONDITION
SETTINGS
ADD SELECTED
ADDRESS REVIEW
SEARCH AGAIN
LOCAL ADDRESS
The screen at left appears when e-mail
addresses are found that match the keyword.
If no matching e-mail addresses are found, a
message to that effect will appear.
The keyword entered in the global address search screen appears here.
Search results
The search results appear as destination keys. If there are too many destinations to fit on one screen, use
the / keys to display the remaining destinations.
[DETAIL] key
Touch this key after selecting a destination in
[CONDITION SETTINGS] key
to display information on the destination.
Touch this key to return to the initial screen of SCANNER mode.
For the entire transmission procedure, see the Operation manual (for network scanner) (pages 8 to 9).
[ADD SELECTED] key
Touch this key to add an address selected in
[ADDRESS REVIEW] key
to the destinations for the transmission.
Touch this key to display a list of the addresses that have been selected as destinations of the transmission.
This screen is used to check the addresses and delete any addresses if needed.
[SEARCH AGAIN] key
If no matching e-mail addresses were found, press this key to return to the global address search screen
and search again using a different keyword.
[LOCAL ADDRESS] key
Touch this key to switch to the one-touch key screen, which contains stored addresses. Addresses can
also be selected from this screen for use in a broadcast transmission. Note that the name of this key, which
is called the [ADDRESS DIRECTORY] key in the Operation manual (for network scanner), has been changed
to "LOCAL ADDRESS BOOK".
NOTE
E-mail addresses appearing in the search results cannot be stored in one-touch keys.
9
Loading...