Ricoh SP C262SFNw User Guide

User’s Guide

Guide to the Machine

Paper Specifications and Adding Paper

Printing Documents

Copying Originals

Scanning Originals

Sending and Receiving a Fax

Configuring the Machine Using the Control

Panel

Configuring the Machine Using Utilities

Maintaining the Machine

Troubleshooting

Configuring Network Settings Using OS X

Appendix

For safe and correct use, be sure to read Safety Information before
using the machine.

TABLE OF CONTENTS

How to Find Information about Operations and Troubleshooting...............................................................11

Operating Manual (Printed)....................................................................................................................... 11

Operating Manual (Digital Format)........................................................................................................... 11

How to Read This Manual...............................................................................................................................13

Introduction...................................................................................................................................................13

Symbols Used in This Manual.....................................................................................................................13

Model-Specific Information........................................................................................................................ 13

Disclaimer.....................................................................................................................................................14

Notes............................................................................................................................................................ 14

Note to Administrator.................................................................................................................................. 15

List of Option................................................................................................................................................ 15

About IP Address......................................................................................................................................... 16

1. Guide to the Machine

Guide to Components......................................................................................................................................17

Exterior: Front View......................................................................................................................................17

Exterior: Rear View...................................................................................................................................... 19

Interior...........................................................................................................................................................21

Control Panel................................................................................................................................................22

Installing Option...............................................................................................................................................25

Attaching Paper Feed Unit.......................................................................................................................... 25

How to Use the [Home] Screen...................................................................................................................... 28

Displaying the [Home] Screen....................................................................................................................28

How to Use the [Home] Screen..................................................................................................................28

Customizing the [Home] Screen..................................................................................................................... 31

How to Customize the [Home] Screen.......................................................................................................31

Adding to the [Home] Screen Shortcuts to Favorite Items........................................................................ 31

Changing the Order of Icons on the [Home] Screen................................................................................31

Deleting an Icon on the [Home] Screen.....................................................................................................32

Registering Frequently Used Functions........................................................................................................... 33

Registering Functions in a Favorite Item..................................................................................................... 33

Recalling a Favorite Item.............................................................................................................................34

Deleting a Favorite Item.............................................................................................................................. 35

Displaying Frequently Used Modes Preferentially........................................................................................ 36

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Multi-access......................................................................................................................................................37

About Operation Tools.................................................................................................................................... 41

Entering Characters..........................................................................................................................................42

Character Entry Display.............................................................................................................................. 42

Available Characters...................................................................................................................................43

Entering Text.................................................................................................................................................43

Using RICOH Smart Device Connector......................................................................................................... 45

Connecting a Smart Device to the Machine Using NFC.............................................................................. 46

Writing the Machine's Information to the NFC tag with a Smart Device................................................ 46

Using the Application on a Smart Device by Using NFC.........................................................................46

2. Paper Specifications and Adding Paper

Workflow for Loading Paper and Configuring Paper Sizes and Types...................................................... 47

Loading Paper.................................................................................................................................................. 48

Loading Paper into Tray1 and 2................................................................................................................ 48

Loading Paper into Bypass Tray................................................................................................................. 53

Loading Envelopes.......................................................................................................................................54

Specifying Paper Type and Paper Size Using the Control Panel.................................................................57

Specifying the Paper Type.......................................................................................................................... 57

Specifying the Standard Paper Size...........................................................................................................58

Specifying a Custom Paper Size................................................................................................................ 58

Specifying Paper Type and Paper Size Using Web Image Monitor...........................................................60

Specifying a Custom Paper Size................................................................................................................ 60

Specifying Paper Type and Paper Size Using the Printer Driver..................................................................61

When Using Windows................................................................................................................................ 61

When Using OS X........................................................................................................................................62

Supported Paper.............................................................................................................................................. 63

Specifications of Paper Types.....................................................................................................................66

Non-Recommended Paper Types.............................................................................................................. 72

Paper Storage.............................................................................................................................................. 73

Print Area......................................................................................................................................................73

Placing Originals..............................................................................................................................................77

Placing Originals on the Exposure Glass...................................................................................................77

Placing Originals in the Auto Document Feeder....................................................................................... 77

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About Originals............................................................................................................................................78

3. Printing Documents

What You Can Do with the Printer Function...................................................................................................81

Configuring Option Settings for the Printer.................................................................................................... 82

Conditions for Bidirectional Communication.............................................................................................82

If Bidirectional Communication is Disabled............................................................................................... 82

Displaying the Printing Preferences Dialog Box.............................................................................................84

Displaying the Printing Preferences Dialog Box from the [Start] Menu................................................... 84

Displaying the Printing Preferences Dialog Box in an Application.......................................................... 84

Basic Operation of Printing............................................................................................................................. 86

If a Paper Mismatch Occurs....................................................................................................................... 87

Canceling a Print Job...................................................................................................................................87

Printing Confidential Documents..................................................................................................................... 89

Storing a Locked Print file............................................................................................................................89

Printing a Locked Print file............................................................................................................................90

Deleting a Locked Print file..........................................................................................................................91

Direct Printing from a Digital Camera (PictBridge)........................................................................................93

What Is PictBridge?......................................................................................................................................93

PictBridge Printing........................................................................................................................................ 93

What Can Be Done on this Machine......................................................................................................... 94

Exiting PictBridge......................................................................................................................................... 94

When PictBridge Printing Does Not Work.................................................................................................95

Printing with Mopria.........................................................................................................................................97

Using Various Print Functions...........................................................................................................................98

Print Quality Functions................................................................................................................................. 98

Print Output Functions..................................................................................................................................99

4. Copying Originals

What You Can Do with the Copier Function............................................................................................... 101

Copier Mode Screen.................................................................................................................................... 102

Basic Operation of Copying.........................................................................................................................104

Canceling a Copy.....................................................................................................................................105

Making Enlarged or Reduced Copies......................................................................................................... 107

Specifying Reduce/Enlarge.....................................................................................................................108

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Copying Single-Sided Originals with 2-Sided and Combined Printing....................................................109

Specifying Combined and 2-sided Copies.............................................................................................112

Copying 2-Sided Originals with 2-Sided and Combined Printing............................................................114

Duplex Copying Using the ADF............................................................................................................... 115

Duplex Copying Manually Using the Exposure Glass...........................................................................117

Copying an ID Card......................................................................................................................................119

Specifying Scan Settings for Copying..........................................................................................................122

Adjusting Image Density........................................................................................................................... 122

Selecting the Document Type According to Original.............................................................................122

5. Scanning Originals

What You Can Do with the Scanner Function.............................................................................................125

Scanner Mode Screen.................................................................................................................................. 126

Registering Scan Destinations.......................................................................................................................128

Modifying Scan Destinations....................................................................................................................134

Deleting Scan Destinations....................................................................................................................... 134

Testing Transmission.................................................................................................................................. 135

Basic Operation of Scan to Folder...............................................................................................................137

Printing the Check Sheet.......................................................................................................................137

Confirming the User Name and Computer Name.............................................................................138

Creating a Shared Folder on a Computer..........................................................................................140

Specifying Access Privileges for the Created Shared Folder............................................................ 142

Registering a Shared Folder in the Machine's Address Book........................................................... 142

Send Scanned Files to a Shared Folder..............................................................................................143

Basic Operation of Scan to E-mail...............................................................................................................146

Configuring SMTP and DNS Settings..................................................................................................146

Registering Destination E-mail Addresses to the Address Book........................................................ 147

Sending Scanned Files by E-mail........................................................................................................ 147

Basic Operation of Scan to FTP....................................................................................................................150

Configuring FTP Server Settings...........................................................................................................150

Sending Scanned Files to an FTP Server.............................................................................................150

Specifying the Scan Destination Using [Resend].........................................................................................153

Basic Procedures for Saving Scan Files on a USB Flash Memory Device................................................ 154

Basic Operation for RICOH Scan Utility......................................................................................................157

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Preparations for Using RICOH Scan Utility.............................................................................................157

Using Ricoh Scan Utility to Scan to a Computer.....................................................................................157

Using RICOH SP C260 series Scan to Scan from a Smart Device.......................................................160

Basic Operation for TWAIN Scanning........................................................................................................162

Using TWAIN scanner..............................................................................................................................162

TWAIN scanning.......................................................................................................................................162

Settings you can configure in the TWAIN dialog box........................................................................... 163

Basic Operation for WIA Scanning............................................................................................................. 165

Basic Operation for ICA Scanning...............................................................................................................166

Installing the ICA Driver............................................................................................................................ 166

Using ICA Scanner....................................................................................................................................166

ICA Scanning.............................................................................................................................................166

Settings you can configure in the ICA dialog box..................................................................................167

Using SANE scanning................................................................................................................................... 169

Specifying Scan Settings for Scanning........................................................................................................ 170

Specifying the Scanning Size According to the Size of the Original....................................................170

Adjusting Image Density........................................................................................................................... 171

Specifying Resolution................................................................................................................................172

6. Sending and Receiving a Fax

What You Can Do with the Fax Function.....................................................................................................175

Fax Setting Workflows.................................................................................................................................. 176

Fax Mode Screen.......................................................................................................................................... 177

Setting the Date and Time............................................................................................................................. 179

Registering Fax Destinations......................................................................................................................... 180

Registering Fax Destinations Using the Control Panel............................................................................180

Registering Fax Destinations Using Web Image Monitor...................................................................... 182

Preventing Transmission to the Wrong Destination.................................................................................184

Sending a Fax................................................................................................................................................186

Selecting Transmission Mode...................................................................................................................186

Internet Fax Transmission..........................................................................................................................187

Basic Operation for Sending a Fax......................................................................................................... 188

Canceling a Transmission......................................................................................................................... 190

Specifying the Fax Destination................................................................................................................. 192

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Useful Sending Functions..........................................................................................................................195

Specifying Scan Settings for Faxing........................................................................................................ 197

Using the Fax Function from a Computer (LAN-Fax)..................................................................................200

Basic Operation for Sending Faxes from a Computer...........................................................................200

Configuring Transmission Settings............................................................................................................202

Configuring the LAN-Fax Address Book................................................................................................. 202

Editing a Fax Cover Sheet........................................................................................................................ 205

Receiving a Fax..............................................................................................................................................206

Selecting Reception Mode....................................................................................................................... 206

Receiving an Internet Fax..........................................................................................................................210

Forwarding or Storing Faxes in Memory................................................................................................ 212

Receiving or Rejecting Faxes from Special Senders...............................................................................216

Lists/Reports Related to Fax......................................................................................................................... 218

7. Configuring the Machine Using the Control Panel

Basic Operation.............................................................................................................................................219

Menu Chart.................................................................................................................................................... 220

Copier Features Settings............................................................................................................................... 221

Scanner Features Settings............................................................................................................................. 226

Fax Features Settings.....................................................................................................................................228

Address Book Settings...................................................................................................................................237

System Settings...............................................................................................................................................238

Printer Features Settings.................................................................................................................................246

Paper Settings................................................................................................................................................ 250

Administrator Tools Settings..........................................................................................................................255

Printing Lists/Reports..................................................................................................................................... 263

Printing the Configuration Page................................................................................................................263

Types of Lists/Reports............................................................................................................................... 263

Network Settings............................................................................................................................................265

8. Configuring the Machine Using Utilities

Available Setting Functions Using Web Image Monitor............................................................................ 269

Using Web Image Monitor...........................................................................................................................270

Displaying Top Page..................................................................................................................................... 271

Changing the Interface Language........................................................................................................... 272

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Checking the System Information................................................................................................................. 273

Status Tab...................................................................................................................................................273

Counter Tab............................................................................................................................................... 274

Machine Information Tab......................................................................................................................... 277

Configuring the System Settings................................................................................................................... 278

Sound Volume Adjustment Tab................................................................................................................ 278

Tray Paper Settings Tab............................................................................................................................ 278

Copier Tab.................................................................................................................................................282

Fax Tab.......................................................................................................................................................282

Priority Tray Tab.........................................................................................................................................284

Toner Saving Tab...................................................................................................................................... 285

I/O Timeout Tab....................................................................................................................................... 285

Black-and-White Print Priority Tab...........................................................................................................286

Registering Destinations................................................................................................................................ 287

Registering Fax Special Senders.................................................................................................................. 288

Restricting Machine Functions According to User.......................................................................................289

Enabling the User Restriction Settings......................................................................................................289

When Machine Functions are Restricted..................................................................................................... 293

Configuring the Network Settings................................................................................................................ 295

Network Status Tab...................................................................................................................................295

IPv6 Configuration Tab.............................................................................................................................296

Network Application Tab......................................................................................................................... 296

DNS Tab.................................................................................................................................................... 297

Auto E-mail Notification Tab.................................................................................................................... 298

SNMP Tab................................................................................................................................................. 299

SMTP Tab...................................................................................................................................................300

POP3 Tab...................................................................................................................................................301

Internet Fax Tab.........................................................................................................................................301

Wireless Tab.............................................................................................................................................. 302

Configuring the IPsec Settings.......................................................................................................................305

IPsec Global Settings Tab.........................................................................................................................305

IPsec Policy List Tab...................................................................................................................................305

Printing Lists/Reports..................................................................................................................................... 309

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Configuring the Administrator Settings.........................................................................................................310

Administrator Tab...................................................................................................................................... 310

Reset Settings Tab......................................................................................................................................310

Backup Setting Tab................................................................................................................................... 311

Restore Setting Tab....................................................................................................................................312

Set Date/Time Tab....................................................................................................................................312

Energy Saver Mode Tab.......................................................................................................................... 313

PCL6 Mode................................................................................................................................................314

9. Maintaining the Machine

Replacing the Print Cartridge........................................................................................................................315

Replacing the Waste Toner Bottle................................................................................................................ 320

Replacing a Component............................................................................................................................... 326

Replacing the Intermediate Transfer Unit.................................................................................................326

Replacing the Fusing Unit and Transfer Roller........................................................................................ 326

Cautions When Cleaning..............................................................................................................................327

Cleaning the Toner Density Sensor.............................................................................................................. 328

Cleaning the Friction Pad and Paper Feed Roller....................................................................................... 330

Cleaning the Registration Roller and Paper Tray........................................................................................ 333

Cleaning the Exposure Glass........................................................................................................................336

Cleaning the Auto Document Feeder...........................................................................................................337

Moving and Transporting the Machine....................................................................................................... 339

Disposal......................................................................................................................................................340

Where to Inquire....................................................................................................................................... 340

10. Troubleshooting

Error and Status Messages on the Screen...................................................................................................341

Removing Paper Jams....................................................................................................................................351

Removing Printing Jams.............................................................................................................................351

Removing Scanning Jams......................................................................................................................... 359

When You Cannot Print Test Page............................................................................................................... 362

Paper Feed Problems.....................................................................................................................................363

Print Quality Problems................................................................................................................................... 366

Checking the Condition of the Machine..................................................................................................366

Checking the Printer Driver Settings.........................................................................................................367

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Printer Problems............................................................................................................................................. 369

When You Cannot Print Properly............................................................................................................. 369

When You Cannot Print Clearly...............................................................................................................373

When Paper Is Not Fed or Ejected Properly...........................................................................................376

Other Printing Problems............................................................................................................................ 377

Copier Problems............................................................................................................................................ 378

When You Cannot Make Clear Copies..................................................................................................378

When You Cannot Make Copies as Wanted.........................................................................................379

Scanner Problems.......................................................................................................................................... 380

When You Cannot Browse the Network to Send a Scan File............................................................... 380

When Scanning Is Not Done As Expected............................................................................................. 380

Fax Problems..................................................................................................................................................381

When You Cannot Send or Receive Fax Messages As Wanted.......................................................... 381

When an Error Is Notified via a Report or E-mail...................................................................................384

Error Code................................................................................................................................................. 386

Common Problems.........................................................................................................................................391

11. Configuring Network Settings Using OS X

Connecting the Machine to a Wired Network........................................................................................... 393

Using a USB Cable................................................................................................................................... 393

Using an Ethernet Cable...........................................................................................................................394

Connecting the Machine to a Wireless Network........................................................................................396

Installing the Printer Driver........................................................................................................................ 396

Using the Wi-Fi Setup Wizard................................................................................................................. 396

Using the WPS Button............................................................................................................................... 398

Using a PIN Code..................................................................................................................................... 399

12. Appendix

Transmission Using IPsec...............................................................................................................................401

Encryption and Authentication by IPsec.................................................................................................. 401

Security Association.................................................................................................................................. 402

Encryption Key Exchange Settings Configuration Flow......................................................................... 403

Specifying Encryption Key Exchange Settings........................................................................................403

Specifying IPsec Settings on the Computer............................................................................................. 404

Enabling and Disabling IPsec Using the Control Panel..........................................................................406

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Notes About the Toner.................................................................................................................................. 407

Specifications of the Machine...................................................................................................................... 408

General Function Specifications.............................................................................................................. 408

Printer Function Specifications..................................................................................................................410

Copier Function Specifications.................................................................................................................411

Scanner Function Specifications...............................................................................................................413

Fax Function Specifications...................................................................................................................... 414

Paper Feed Unit TK1220..........................................................................................................................416

Consumables..................................................................................................................................................418

Print Cartridge............................................................................................................................................418

Waste Toner Bottle....................................................................................................................................421

Information for This Machine........................................................................................................................422

User Information on Electrical & Electronic Equipment (mainly Europe and Asia)..........422

Note for the Battery and/or Accumulator Symbol (For EU countries only)......................................... 423

Environmental Advice for Users (mainly Europe)............................................................... 423

Notice To Wireless LAN Interface Users (mainly Europe).................................................424

NOTES TO USERS REGARDING FACSIMILE UNIT (NEW ZEALAND)............................................. 424

Notes to users in the state of California (Notes to Users in USA)..........................................................425

Notes to users in the United States of America.......................................................................................425

Notes to Canadian Users of Wireless Devices.......................................................................................427

Notes to Canadian Users regarding Facsimile Unit...............................................................................428

Remarques à l'attention des utilisateurs canadiens.................................................................................428

ENERGY STAR Program........................................................................................................................... 429

Saving Energy............................................................................................................................................429

Trademarks.....................................................................................................................................................431

INDEX...........................................................................................................................................................435

10

How to Find Information about Operations and Troubleshooting

You can find support information about operating the machine and troubleshooting in the Operating
Manual (printed), Operating Manual (digital format), and Help (online).

Operating Manual (Printed)

The following manuals are provided with this machine.

Safety Information

This manual explains the safety precautions that should be followed when using the machine. Be
sure to read this manual before using the machine.

Setup Guide

This manual explains how to set up the machine. It also explains how to remove the machine from
the packaging and how to connect it to a computer.

Operating Manual (Digital Format)

Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM.

Viewing from a web browser

Access the Internet from a web browser.

Confirm that the computer or the machine is connected to the network.

Download the operating manuals from http://www.ricoh.com/.

Viewing from the provided CD-ROM

Operating manuals can also be viewed from the provided CD-ROM.

• When using Windows

1. Insert the CD-ROM into the CD-ROM drive.

2. Click [Read Manual] and follow the instructions on the screen.

The PDF file manual opens.

• When using OS X

1. Insert the CD-ROM into the CD-ROM drive.

2. Double-click Manuals.htm file, located on the CD-ROM root directory.

3. Select the language.

4. Click [Read PDF manuals].

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5. Click the manual you want to refer to.

The PDF file manual opens.

12

How to Read This Manual

DUE201

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.

Symbols Used in This Manual

This manual uses the following symbols:

Indicates points to pay attention to when using functions. This symbol indicates points that may result in
the product or service becoming unusable or result in the loss of data if the instructions are not obeyed.
Be sure to read these explanations.

Indicates supplementary explanations of the product's functions and instructions on resolving user errors.

[ ]

Indicates the names of keys on the machine's display or control panels.

Model-Specific Information

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.

13

The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• CODE XXXX -27

• 220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

• CODE XXXX -17

• 120–127 V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.

For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.

Notes

Contents of this manual are subject to change without prior notice.

The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.

Two kinds of size notation are employed in this manual.

Some illustrations in this manual might be slightly different from the machine.

14

Note to Administrator

Password

Certain configurations of this machine can be password-protected to prevent unauthorized modifications
by others. We strongly recommend you to create your own password immediately.

The following are the operations that can be password-protected:

• Entering the [Address Book], [Network Settings], or [Administrator Tools] menu using the control
panel

You can access these menus without a password by factory default.

The setting for creating a password can be found in [Administrator Tools].

• Configuring the machine using Web Image Monitor

You can configure the machine using Web Image Monitor without a password by factory default.
The setting for creating a password can be found in [Administrator Settings].

For details about creating passwords, see page 310 "Configuring the Administrator Settings".

User Restriction

You can restrict the use of certain functions of this machine to users with proper authentication.

Using Web Image Monitor, you can select the functions you want to restrict, and register the users who
can use that function upon authentication.

• For details about creating passwords and configuring the user restriction settings, see page 289
"Restricting Machine Functions According to User".

List of Option

Option List Referred to as

Paper Feed Unit TK1220 Paper feed unit

• If Paper feed unit is attached, "Tray 2" appears on the machine's control panel.

15

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.

16

1. Guide to the Machine

DUE203

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14

13

12

11

10 9

21

5

4

3

7

8

6

This chapter describes preparations for using the machine and its operating instructions.

Guide to Components

This section introduces the names of the various parts on the front and rear side of the machine and
outlines their functions.

Exterior: Front View

17

1. Guide to the Machine

No. Name Description

1 Input Tray for the ADF (Auto

document feeder)

Place stacks of originals here. They will feed in
automatically.

This tray can hold up to 35 sheets of plain paper for the
SP C260SFNw and up to 50 sheets of plain paper for
the SP C261SFNw/SP C262SFNw.

2 Auto Document Feeder

(Exposure Glass Cover)

The ADF is integrated with the exposure glass cover.
Open this cover to place originals on the exposure
glass.

3 Exposure Glass Place originals here sheet by sheet.

4 Extender for the ADF Tray Extend these when placing paper longer than A4 in the

input tray for ADF.

5 Standard Tray/Top Cover Printed paper is delivered to this tray. Up to 150 sheets

of plain paper can be stacked here.

Open this to replace the print cartridges.

6 Front Cover Open this cover to replace the waste toner bottle or

remove jammed paper.

7 Front Cover Open Lever To open the front cover, pull this lever on the right side

of the machine.

18

8 End Fence Adjust this fence to the paper size.

9 Tray 1 This tray can hold up to 250 sheets of plain paper.

10 Bypass Tray Load paper here sheet by sheet.

11 Side Fence Adjust this fence to the paper size.

12 Control Panel Contains a screen and keys for machine control.

13 USB Flash Disk Port Insert a USB flash disk for using the Scan to USB

function or connect a digital camera using a USB cable
for PictBridge printing.

14 Output Tray for the ADF Originals scanned with the ADF are delivered from

here.

15 ADF Cover Open this cover to remove originals jammed in the ADF.

Exterior: Rear View

DUE204

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1
2

4

5

6

8

7

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Guide to Components

No. Name Description

1 G3 (analog) Line Interface Connector For connecting a telephone line.

2 External Telephone Connector For connecting an external telephone.

3 Ethernet Port For connecting the machine to the network

using a network interface cable.

4 USB Port For connecting the machine to a computer

using a USB cable.

5 Stop Fences Pull up this fence to prevent paper falling off

when printing a large amount of paper at a
time.

The fence can be adjusted at the A4/Letter
or Legal size position.

6 Cable Cover Remove this cover when connecting cables

to the machine.

7 Rear Cover Remove this cover when loading paper

longer than A4 in Tray 1.

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DUE205

DUE206

1. Guide to the Machine

No. Name Description

8 Power Socket For connecting the power cord to the

machine.

9 Button for Sliding the ADF Press to slide the ADF towards the rear of the

machine and hold it in that position, if paper
output to the output tray is difficult to retrieve.

• As shown, slide the ADF while pressing the button for sliding the ADF. Be sure to check that the ADF
is closed in advance. Be careful not to trap your fingers when sliding.

• Pull up the retainer as shown below to prevent A4- or Letter-size printed copies from falling off.

• Pull up the retainer as shown below to prevent Legal-size printed copies from falling off.

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DUE207

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Interior

1

2

3

4

5

DUE212

Guide to Components

21

DUE128

1 2 3 4576

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8 10

1. Guide to the Machine

No. Name Description

1 Print Cartridge Install the print cartridges from the machine rear, in the order of

cyan (C), magenta (M), yellow (Y), and black (K). Messages
appear on the screen when print cartridges need to be replaced,
or new ones need to be prepared.

2 Fusing Unit Lever Lower both the left and right levers when you print on an

envelope.

3 Fusing Unit Fuses toner to the paper.

You might have to move this unit to check for or remove jammed
paper.

4 Waste Toner Bottle Collects toner that is wasted during printing.

5 Transfer unit You need to remove this when you replace the waste toner bottle.

• For details about the messages that appear on the screen when consumables need to be replaced,
see page 341 "Error and Status Messages on the Screen".

Control Panel

No. Name Description

1 NFC tag Connects a smart device to the machine when you touch this tag

on a smart device.

22

Guide to Components

No. Name Description

2 [Home] key Press to display the [Home] screen. For details, see page 28

"How to Use the [Home] Screen".

3 Display panel This is a touch panel display that features icons, keys, and

shortcuts that allow you to navigate the screens of the various
functions and provide you with information about operation status
and other messages.

4 Number keys Use to enter the numbers for copies, fax numbers and data for the

selected function.

5 [Clear/Stop] key • While the machine is processing a job: press to cancel the

current job.

• While configuring the machine settings: press to cancel the
current setting and return to standby mode.

• While in standby mode: press to cancel temporary settings
such as image density or resolution.

6 [B&W Start] key Press to scan or copy in black and white, or start sending a fax.

7 [Power] key Press to turn on and turn off the main power. To turn off the

machine, press and hold down this key for at least three seconds.
This indicator lights up blue when the machine is turned on.

If the machine's system is busy, the power may not be turned off
even though you press and hold down this key for three seconds. If
this is the case, press and hold down the [Clear/Stop] key and
[Power] key simultaneously for at least three seconds to force the
machine to turn off.

8 Fax indicator Indicates the status of the fax functions. Lights up when received

faxes that have not been printed out exist in the machine's
memory. Flashes when the machine is unable to print out the faxes
due to machine errors such as an empty paper tray or a paper
jam.

9 Alert indicator Flashes yellow when the machine will require maintenance soon

(such as replacing consumables), or lights up red when a machine
error occurs.

When an alert is issued, check the messages on the screen. For
details about the messages that appear on the screen, see
page 341 "Error and Status Messages on the Screen".

23

1. Guide to the Machine

No. Name Description

10 [Color Start] key Press to scan or copy in color.

• The backlight of the screen is turned off when the machine is in Energy Saver mode.

• When the machine is processing a job, you cannot display the menu for configuring the machine.
You can confirm the machine's status by checking messages on the screen. If you see messages
such as "Printing...", "B&W Copying...", "Color Copying...", or "Processing...", wait until the current
job is finished.

• The color of the control panel varies depending on the model.

24

Installing Option

This section explains how to install options.

Attaching Paper Feed Unit

• Touching the prongs of the power cable's plug with anything metallic constitutes a fire and
electric shock hazard.

• It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric
shock.

• Before installing or removing options, always disconnect the power cord plugs from the wall
outlet and allow time for the main unit to fully cool. Failing to take these precautions could result
in burns.

Installing Option

• SP C260SFNw
The machine weighs approximately 29 kg (64 lb.). When moving the machine, use the inset
grips on both sides, and lift slowly in pairs.

• SP C261SFNw/SP C262SFNw
The machine weighs approximately 30 kg (66.2 lb.). When moving the machine, use the inset
grips on both sides, and lift slowly in pairs.

• Lifting the paper feed unit carelessly or dropping may cause injury.

• Before moving the machine, unplug the power cord from the wall outlet. If the cord is
unplugged abruptly, it could become damaged. Damaged plugs or cords can cause an
electrical or fire hazard.

• Tray 1 is required to print using the optional paper feed unit. Without Tray 1, paper jams will occur.

• The machine must be lifted by two people.

• Do not hold the tray to lift the machine.

1. Confirm that the following is true: The machine's cord is unplugged from the wall outlet.

25

DPP210

DUE287

DUE323

1. Guide to the Machine

2. Remove the adhesive tape from the optional paper feed unit.

3. Lift the machine using the inset grips on both sides. Lifting the machine requires two

people.

26

4. There are three upright pins on the optional paper feed unit. Align the holes of the

machine with the pins, and then lower the machine slowly.

5. Plug the machine's cord back into the wall outlet, and then turn on the power.

• After installing the optional paper feed unit, select Tray 2 in the printer driver. For details, see the
printer driver Help.

• If the new device is listed in the column of configuration options, it has been properly installed.

Installing Option

• If the optional paper feed unit is not installed properly, try to install it again by repeating the
procedure. If the problem persists, contact your sales or service representative.

• For details about printing the configuration page, see page 263 "Printing Lists/Reports".

27

DUE302

1. Guide to the Machine

How to Use the [Home] Screen

• The [Home] screen is set as the default screen when the machine is turned on. You can change this
default setting under Function Priority. See page 255 "Administrator Tools Settings".

Displaying the [Home] Screen

1. Press the [Home] key.

• Function or shortcut icons will be displayed on the [Home] screen. For details, see page 28 "How
to Use the [Home] Screen".

• To use a different function, press the icon of the function you want to use.

How to Use the [Home] Screen

The icons of each function are displayed on the [Home] screen.

You can add shortcuts to favorite items to [Home] screens 2 and 3. The icons of added shortcuts appear
on the [Home] screen. You can recall favorite items by pressing the shortcut icons.

To display the [Home] screen, press the [Home] key.

28

[Home] screen 1

DUE303

1

2 3

5

67

4

8

9

DUE304

10

[Home] screen 2

How to Use the [Home] Screen

1. Supply Information icon

Displays the remaining amount of toner.

2. [Scanner]

Press to scan originals and save images as files.

For details about how to use the scanner function, see page 125 "Scanning Originals".

3. [Fax]

Press to send or receive faxes.

For details about how to use the fax function, see page 175 "Sending and Receiving a Fax".

29

1. Guide to the Machine

4. Wireless LAN icon

Press to display the [Wi-Fi Configuration] screen.

This icon appears when Wireless LAN is enabled.

5. /

Press to switch pages when the icons are not displayed on 1 page.

6. [Setting]

Press to customize the default settings of the machine to meet your requirements.

7. [Status]

Press to check the machine's system status, operational status of each function, and Locked Print jobs. You can
also display the machine's maintenance information.

8. [Card]

Press to make ID card copies.

9. [Copier]

Press to make copies.

For details about how to use the copy function, see page 221 "Copier Features Settings".

10. Shortcut icon

You can add shortcuts to favorite items to the [Home] screen. For details about how to register shortcuts, see
page 31 "Adding to the [Home] Screen Shortcuts to Favorite Items".

For details about examples of shortcuts that you can register, see page 34 "Example of favorite items".

30

• You can change the order of favorite item icons. For details, see page 31 "Changing the Order
of Icons on the [Home] Screen".

Customizing the [Home] Screen

Customizing the [Home] Screen

You can add shortcuts to favorite items in the [Home] screen. You can recall favorite items by pressing
the shortcut icons. You can rearrange the order of the function and shortcut icons.

How to Customize the [Home] Screen

You can customize the [Home] screen to make it more accessible.

The icons of each application are displayed on the [Home] screen. You can also add shortcuts to
favorite items registered in some applications.

For details about the items on the [Home] screen, see page 28 "How to Use the [Home] Screen".

• When you register a favorite item, the shortcut to the favorite item appears on [Home] screens 2 or

3. If [Home] screens 2 and 3 do not have enough space for more icons, registering any more
favorite items becomes impossible.

• You can register a total of 12 icons for shortcuts to favorite items, 6 icons on each of the 2 pages.

Adding to the [Home] Screen Shortcuts to Favorite Items

When you register frequently used settings for functions such as copier and fax functions as favorite
items, the shortcuts to them appear on [Home] screens 2 or 3. For details about how to register a
favorite item, see page 33 "Registering Functions in a Favorite Item".

Changing the Order of Icons on the [Home] Screen

You can change the order of the favorite item icons on [Home] screen 2 and 3 to make them more
accessible.

1. Press and hold an icon that you want to move.

31

1. Guide to the Machine

2. Select [Move Up] or [Move Down].

The position of an icon switches from that of another icon located ahead or behind.

• You cannot change the order of the icons on the [Home] screen 1.

Deleting an Icon on the [Home] Screen

Delete unused favorite item icons. You can only display icons and shortcuts that you use.

When a shortcut to a favorite item on the [Home] screen is deleted, the registered favorite item is also
deleted. For details about how to delete a favorite item, see page 35 "Deleting a Favorite Item".

• You cannot delete icons on the [Home] screen 1.

32

Registering Frequently Used Functions

Registering Frequently Used Functions

You can store frequently used job settings in the machine memory and recall them easily.

Registering Functions in a Favorite Item

You can register up to 12 favorite items for each function.

The following settings can be registered to favorite items:

• Copier:

Sim to Dup, Dup to Dup, Paper Tray, Reduce/Enlarge, Quantity, Original Settings, Original Type,
Other Settings, Sort

• Fax:

Immed. TX, TX Settings

• Scanner:

Original Settings, Scan Setting

This section explains how to register functions to a favorite item by using each application.

1. Edit the settings so all functions you want to register to a favorite item are selected on the

[Copier], [Fax], [Scanner], or [ID Card Copy] screen.

2. Press the favorite item icon ( ) in the upper right of the screen.

3. Press the [Input favorite item name:] box.

4. Enter the favorite item name, and then press [OK].

5. Confirm the name you entered is displayed, and then press [OK].

6. Press the [Home] key.

The favorite item is registered to the [Home] screen.

• You can enter up to 8 characters for a favorite item name.

• Favorite items are not deleted by turning the power off or by pressing the [Clear/Stop] key unless
the favorite item is deleted or overwritten.

• Favorite items can be registered to the [Home] screen, and can be recalled easily. For details, see
page 31 "Adding to the [Home] Screen Shortcuts to Favorite Items".

33

1. Guide to the Machine

Example of favorite items

Copier

Favorite item name Favorite item description Effect

Eco copy Specify [Sim to Dup]. You can save paper and

toner.

Thumbnail copy Specify settings to combine

and print a multiple pages on
one side or both sides of
paper in [Other Settings...].

Fax

Favorite item name Favorite item description Effect

Departmental fax transmission In [TX Settings], specify [Fax

Header].

• The names of favorite items given above are just examples. You can assign any name to a favorite
item according to your objectives.

• Depending on your business details or the type of documents to be scanned, registering a favorite
item cannot be recommended.

You can copy up to four
pages onto one side of a
sheet, so that you can save
paper.

This setting can be used if the
receiver specifies forwarding
destinations by senders.

Recalling a Favorite Item

You can recall the favorite item and operate the machine using the stored settings.

34

1. Press the [Home] key.

DUE302

DUE302

2. Press [ ] until the favorite item icon you want appears.

3. Press the favorite item icon.

• Using the favorite item causes the previous settings to be cleared.

Registering Frequently Used Functions

Deleting a Favorite Item

1. Press the [Home] key.

2. Press [ ] until the favorite item icon you want appears.

3. Press and hold down the favorite item icon.

4. Press [delete].

35

DUE302

1. Guide to the Machine

Displaying Frequently Used Modes Preferentially

Specify the mode to be displayed immediately after the operation switch is turned on, or when System
Reset mode is turned on.

1. Press the [Home] key.

2. Press the [Setting] icon.

3. Press [Administrator Tools].

4. Press [ ].

5. Press [Function Priority].

6. Specify the mode to be displayed preferentially.

7. Press the [Home] key.

• For details about which modes you can specify, see "page 255 "Administrator Tools Settings".

36

Multi-access

Multi-access

This machine can perform multiple jobs using different functions, such as copying and faxing, at the
same time. Performing multiple functions simultaneously is called “Multi-access”.

The following table shows the functions that can be performed simultaneously.

Current job Types of jobs that can be executed simultaneously

• Fax memory transmission

• Fax memory reception

Copying

Scanning

• Internet Fax reception

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Fax memory transmission

• Fax memory reception

• Printing

*1

• PictBridge printing

• Printing a fax received in the machine's memory

• Fax immediate printing

*9

*7

*8

*8

Scan to USB

• Receiving a LAN-Fax job from a computer (except when
TWAIN scanning)

*8

• LAN-Fax transmission (except when TWAIN scanning)

• Internet Fax reception

• Mobile printing (from a device)

*8

*8

• Fax memory transmission

• Fax memory reception

• Printing

• Printing a fax received in the machine's memory

• Fax immediate printing

*1, 7

*8

*8

• Receiving a LAN-Fax job from a computer (except when
TWAIN scanning)

*8

• LAN-Fax transmission (except when TWAIN scanning)

• Internet Fax reception

• Mobile printing (from a device)

*8

*8

*8

37

1. Guide to the Machine

Current job Types of jobs that can be executed simultaneously

Fax immediate transmission
(scanning an original and
sending it simultaneously)

• Internet Fax reception

• Printing

*5

• PictBridge printing

• Mobile printing (from a device)

• Copying

Fax memory transmission
(sending a fax that has already
been stored in the machine's
memory)

Fax receiving and printing

Fax memory reception (storing
a received fax into the
machine's memory)

• Scanning

• Internet Fax reception

• Printing

*5

• PictBridge printing

• Mobile printing (from a device)

• Internet Fax reception

• Scanning

*6

*9

• Copying

• Scanning

• Printing a Fax job in the machine's memory

• Internet Fax transmission

• Internet Fax reception

• Printing

*1

• PictBridge printing

• Mobile printing (from a device)

• Fax memory reception

38

Printing a Fax job in the
machine's memory

• Receiving a LAN-Fax job
from a computer

• LAN-Fax transmission

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Internet Fax reception

• Scanning

*6

*9

• Copying

• Printing a Fax job in the machine's memory

• Internet Fax transmission

• Internet Fax reception

• Scanning

*6

Current job Types of jobs that can be executed simultaneously

• Fax reception (no printing)

• Fax memory reception

• Receiving a LAN-Fax job from a computer

Multi-access

Internet Fax transmission

Internet Fax reception

• LAN-Fax transmission

• Internet Fax reception

• Printing

*5

• PictBridge printing

• Mobile printing (from a device)

• Fax memory transmission

• Fax memory reception

• Receiving a LAN-Fax job from a computer

• LAN-Fax transmission

• Internet Fax transmission

• Internet Fax reception

• Scanning

*8

*9

• Fax immediate transmission (scanning and sending)

• Copying

• Scanning

• Fax immediate transmission

• Fax reception

• Printing a Fax job in the machine's memory

• Internet Fax reception

• Printing

• PictBridge printing

• Mobile printing (from a device)

*10

*10

*10

*10

*10

*10

*10

*10

*10

*8

Printing

• Scanning

*2

• Fax immediate transmission

• Fax memory transmission

*3

• Fax memory reception

• Internet Fax transmission

• Internet Fax reception

*9

*3

39

1. Guide to the Machine

Current job Types of jobs that can be executed simultaneously

• Scanning (except for Scan to USB)

*4

• Fax immediate transmission

• Fax memory reception

PictBridge printing

• Fax memory transmission

• Internet Fax transmission

• Internet Fax reception

*9

• Fax memory transmission

• Internet Fax reception

Mobile printing (from a
device)

• Fax memory reception

• Scanning

*8

• Fax immediate transmission

• Internet Fax transmission

Printing starts after scanning is finished if [Gradation:] is set to [Standard] or [Fine] (PCL/DDST printer driver),

*1

or when printing from the PostScript 3 printer driver.

Scanning is not possible if [Gradation:] is set to [Standard] or [Fine] (PCL/DDST printer driver), or when

*2

printing from the PostScript 3 printer driver.

Fax transmission is not possible if [Gradation:] is set to [Fine] (PCL/DDST printer driver), or when printing

*3

from the PostScript 3 printer driver.

PictBridge printing might fail if the free memory space is low.

*4

Printing may be canceled if [Gradation:] is set to [Standard] or [Fine] (PCL/DDST printer driver), or when

*5

printing from the PostScript 3 printer driver.

Fax printing may take longer than normal if you scan using the control panel at the same time, especially

*6

when scanning multiple pages using the exposure glass.

Scan to USB is not available with PictBridge.

*7

Multi-access is possible when each job is performed using the exposure glass or ADF on the SP C260SFNw.

*8

Multi-access is not possible when each job is performed using the exposure glass or ADF on the SP
C261SFNw/SP C262SFNw.

Internet faxes that are received cannot be printed.

*9

Simultaneous processing is possible only when the current job is to receive an Internet fax but not to print it.

*10

*9

*8

*8

40

• If you try to use a function that cannot be performed simultaneously, you will hear a beep sound
from the machine or see a failure message pop up on your computer screen. In this case, try again
after the current job is finished.

About Operation Tools

About Operation Tools

This section explains the operation tools of this machine.

Control Panel

The control panel contains a screen and keys for controlling the machine. They allow you to
configure the machine's various settings.

For details about how to use the control panel, see page 219 "Configuring the Machine Using the
Control Panel".

Web Image Monitor

You can check the machine's status and configure its settings by accessing the machine directly
using Web Image Monitor.

For details about how to use Web Image Monitor, see page 269 "Configuring the Machine Using
Utilities".

41

DUE305

5

6

9

10 8 7

1234

1. Guide to the Machine

Entering Characters

This section describes how to enter text on the screens of the functions such as copier or fax or on the
Setting screen.

To open the keyboard, press the input box twice.

Character Entry Display

This section explains the entry screen and the keys displayed on it.

1. Characters you enter are displayed on the text field.

2. Cancels the entered text and closes the character entry display.

3. Deletes the character to the left of the cursor.

4. Confirms text and closes the character entry display.

5. Deletes all characters that have been input.

6. Enters characters.

7. Switches between uppercase and lowercase.

8. Enters a space.

9. Displays the current input method.

10. You can switch the input method from the menu displayed pressing this key. Press to enter

numbers, symbols, and some special characters.

42

Available Characters

You can enter the following characters:

• Alphabetic characters

• Symbols

• Numerals

0123456789

Entering Text

When you enter a character, it appears at the position of the cursor.

Entering letters

1. Press the letters you want to enter.

Entering Characters

Entering alphanumeric characters and symbols

1. Press [ ].

2. Press [123] or [,.-&@%].

3. Press the numbers or symbols you want to enter.

43

1. Guide to the Machine

Deleting characters

1. Press [ ] or [C] to delete characters.

44

DUE302

Using RICOH Smart Device Connector

Using RICOH Smart Device Connector

To use RICOH Smart Device Connector, access the App Store or Google Play with your smart device,
search for and download the "RICOH Smart Device Connector" application from the site.

Check the App Store or Google Play to see the functions you can use on RICOH Smart Device
Connector.

1. Press the [Home] key.

2. Press the [Status] icon on the [Home] screen.

3. Press the [Machine info] tab.

The QR code is displayed on the screen.

4. Start the application on the smart device, and then read the QR code.

Follow the instructions displayed on the application.

For details about how to connect a smart device to the machine using Near-field communication
(NFC), see page 46 "Connecting a Smart Device to the Machine Using NFC".

45

DUE302

1. Guide to the Machine

Connecting a Smart Device to the Machine Using NFC

This section describes how to connect your smart device to the machine using NFC.

Writing the Machine's Information to the NFC tag with a Smart Device

1. Configure the network connection of the machine.

2. Access the App Store or Google Play from your smart device, search for and download

the "RICOH SP C260 series Scan" or "RICOH Smart Device Connector" application from
the site.

3. Press the [Home] key.

4. Press the [Status] icon on the [Home] screen.

5. Press the [Machine info] tab.

The QR code is displayed on the screen.

6. Start the application on the smart device, and then read the QR code.

7. Write the machine's network information to the NFC tag using the application, and then

touch the NFC tag with the smart device.

Using the Application on a Smart Device by Using NFC

1. Start the application on the smart device, and then touch the NFC tag with the smart

device.

2. Print using "RICOH Smart Device Connector" by touching the NFC tag or execute a scan

using "RICOH SP C260 series Scan".

46

2. Paper Specifications and Adding

Load paper into the paper tray.

Specify the paper type and size.

Specify the paper type and size on the printer driver.

Paper

This chapter describes how to load paper and originals and about their specifications.

Workflow for Loading Paper and Configuring Paper Sizes and Types

This section explains how to load paper and operations required after paper is loaded.

After following the procedures below, you can copy or print on the paper that is loaded in the machine.

For details about the procedures, refer to the next page.

Procedure Reference

See page 48 "Loading Paper".

There are two ways to specify the paper type and size.

• When using the control panel

See page 57 "Specifying Paper Type and Paper Size Using the
Control Panel".

• When using Web Image Monitor

See page 60 "Specifying Paper Type and Paper Size Using Web
Image Monitor".

See page 61 "Specifying Paper Type and Paper Size Using the Printer
Driver".

For details about supported paper, see page 63 "Supported Paper".

47

2. Paper Specifications and Adding Paper

Loading Paper

This section explains how to load paper into the paper tray and the bypass tray.

• When loading paper, take care not to trap or injure your fingers.

For information about supported paper, precautions for storing paper and print areas, see page 63
"Supported Paper".

Loading Paper into Tray1 and 2

The following example explains the loading procedure for the standard paper tray (Tray 1).

The same procedure applies to loading paper in Tray 2.

• Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear,
inside the rear cover. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes.

• Curled paper may jam. Straighten curled paper before loading.

• After loading paper in the tray, specify the paper type and size using the control panel to avoid
printing problems. This machine does not detect the paper size automatically.

• Be sure to select the correct paper size and feed direction using the paper size dial on the tray.
Otherwise, the printer might be damaged, or printing problems might occur.

• Make sure the paper stack does not exceed the upper limit mark inside the paper tray. Excessive
stacking can cause paper jams.

• If paper jams occur frequently, flip the paper stack in the tray.

• Do not mix different types of paper in the same paper tray.

• After loading paper, specify the paper size using the control panel and paper type using the
control panel. When printing a document, specify the same paper size and type in the printer
driver as specified on the printer.

• Do not move the side fences and end fence forcefully. Doing so may damage the tray.

• Do not slide the paper tray in forcefully when inserting the loaded tray into the printer. Otherwise,
the side and end fences or the paper guide of the bypass tray might move.

• When loading label paper, load it one by one.

48

1. Pull out the paper tray carefully with both hands.

DUE214

DUE215

DUD462

Place the tray on a flat surface.

2. Push the metal plate down until it clicks.

Loading Paper

3. Pinch the clip on the side fence and the end fence, and slide them to the maximum extent.

49

DAC344

DUE218

DUE219

2. Paper Specifications and Adding Paper

4. Fan the paper before loading it.

5. Load the paper in the tray with the print side faced up.

Make sure the paper is not stacked higher than the upper limit marked inside the tray.

Make sure the paper is not stacked higher than the projection on the side fences. (Tray 1 only)

50

6. Check there are no gaps between the paper and the fences; both side and end fences.

7. Carefully push the paper tray straight into the machine.

To avoid paper jams, make sure the tray is securely inserted.

DUE220

DUE221

Loading Paper

• The upper limit differs depending on the paper type (thin or thick paper). See the label inside the
tray to check the upper limit.

• The remaining paper indicator on the right front side of the paper tray shows approximately how
much paper is remaining.

Extending Tray 1 to load paper

This section explains how to load paper longer than A4 (297 mm) into the machine.

1. Remove the rear cover using a coin.

2. Pull out tray 1 carefully with both hands.

Place the tray on a flat surface.

51

DUE215

DUE222

DUE223

2. Paper Specifications and Adding Paper

3. Push the metal plate down until it clicks.

4. Pinch the extender in the "PUSH" direction, and then pull out the extender until it clicks.

52

After extension, check that the arrows on the extender and tray are aligned.

5. Follow Steps 3 to 6 in "Loading Paper into Tray1 and 2".

• To reinsert the extender, you might have to push it with moderate force.

DUE224

DUE225

Loading Paper

Loading Paper into Bypass Tray

• Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear,
inside the rear cover. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes.

• Do not load paper while the machine is printing.

• Load paper with the print side down and in the short-edge feed direction.

• Curled paper may jam. Straighten curled paper before loading.

• Duplex printing is not possible.

• Tray 1 and 2 are unavailable if paper is loaded in the bypass tray.

• You cannot load paper into the bypass tray while the machine is in Energy Saver mode.

1. Insert the top edge of the paper into the machine.

2. Adjust the paper guides to the paper size.

53

DUE226

2. Paper Specifications and Adding Paper

3. Support the paper with both hands, and insert it carefully until it stops.

Loading Envelopes

• Before printing on envelopes, make sure to lower the levers on the machine rear, inside the rear
cover, to avoid envelopes coming out creased. Also, pull up the levers back to their original
positions after printing. Leaving the levers lowered can cause print quality problems when printing
on paper other than envelopes.

• Avoid using self-adhesive envelopes. They may cause machine malfunctions.

• Check there is no air in the envelopes before loading.

• Load only one size and type of envelope at a time.

• Before loading envelopes, flatten their leading edges (the edge going into the machine) by running
a pencil or ruler across them.

• Some kinds of envelope might cause misfeeds, wrinkles or print poorly.

• Print quality on envelopes may be uneven if parts of an envelope have different thicknesses. Print
one or two envelopes to check print quality.

• In a hot and humid environment, the envelope might be output creased or improper printing
quality.

54

Lowering the fusing unit levers

DUE227

2

1

DUE228

DUE229

1. Pull the front cover open lever, and then carefully lower the front cover.

2. Lower the fusing unit levers.

Loading Paper

3. Using both hands, carefully push up the front cover until it closes.

For details about loading an envelope, see page 48 "Loading Paper into Tray1 and 2", and
page 53 "Loading Paper into Bypass Tray". Note that you cannot load an envelope in Tray 2.

55

DUE230

DUE231

2. Paper Specifications and Adding Paper

• If printed envelopes come out badly creased, load the envelopes in the opposite direction, and
then rotate the print object by 180 degrees using the printer driver before printing. For details, see
the printer driver Help.

• When Using Tray 1

• If the envelope flap is on a short side, place the envelope with the flap side in the tray recess.
If the envelope flap is on a long side, place the envelope with the flap side on the right.

• When Using the Bypass Tray

• If the envelope flap is on a short side, place the envelope with the flap side in the front part of
the tray. If the envelope flap is on a long side, place the envelope with the flap side on the
right.

56

DUE302

Specifying Paper Type and Paper Size Using the Control Panel

Specifying Paper Type and Paper Size Using
the Control Panel

This section describes how to specify the paper size and paper type using the control panel.

• Paper type and size can also be specified using the printer driver. For details, see the printer driver
Help.

• For prints from the bypass tray or Tray 1, you can select to print according to either the printer
driver settings or the control panel settings with [Bypass Tray Priority] under [Paper Settings]. For
details about [Bypass Tray Priority], see page 250 "Paper Settings".

• If [Auto Continue] under [System Settings] is enabled, printing stops temporarily if a paper type/
size error is detected. The printing restarts automatically with the settings made with the control
panel after about ten seconds. For details about [Auto Continue], see page 238 "System Settings".

Specifying the Paper Type

This section describes how to specify the paper type.

1. Press the [Home] key.

2. Press the [Setting] icon on the [Home] screen.

3. Press [Paper Settings].

4. Select the tray for which you want to specify the paper type.

5. Select the desired paper type.

6. Press the [Home] key.

57

DUE302

2. Paper Specifications and Adding Paper

Specifying the Standard Paper Size

This section describes how to specify the standard paper size.

1. Press the [Home] key.

2. Press the [Setting] icon on the [Home] screen.

3. Press [Paper Settings].

4. Select the tray for which you want to specify the paper size.

5. Select the desired paper size.

6. Press the [Home] key.

Specifying a Custom Paper Size

This section describes how to specify a custom paper size.

• Custom size paper cannot be loaded in tray 2.

• When you perform printing, make sure that the paper size specified with the printer driver matches
the paper size specified with the control panel. If a paper size mismatch occurs, a message
appears on the display. To ignore the error and print using mismatched paper, see page 87 "If a
Paper Mismatch Occurs".

58

DUE302

Specifying Paper Type and Paper Size Using the Control Panel

1. Press the [Home] key.

2. Press the [Setting] icon on the [Home] screen.

3. Press [Paper Settings].

4. Select the tray for which you want to specify the paper size.

5. Press [ ] twice.

6. Press [Custom Size].

7. Select [mm] or [inch].

8. Press the box next to [Horiz:].

9. Enter the horizontal size, and then press [OK].

10. Press the box next to [Vert:].

11. Enter the vertical size, and then press [OK].

12. Confirm the size you entered is displayed, and then press [OK].

13. Press the [Home] key.

59

2. Paper Specifications and Adding Paper

Specifying Paper Type and Paper Size Using Web Image Monitor

This section describes how to specify paper sizes and types using Web Image Monitor.

1. Start the web browser and access the machine by entering its IP address.

The top page of Web Image Monitor appears.

2. Click [System Settings].

3. Click [Tray Paper Settings].

4. Select the paper type and paper size for the tray you want to use.

5. Enter the administrator password if required.

6. Click [OK].

7. Close the web browser.

Specifying a Custom Paper Size

1. Start the web browser and access the machine by entering the IP address.

2. Click [System Settings].

3. Click [Tray Paper Settings].

4. Select [Custom Size] in the [Paper Size] list.

5. Select [mm] or [inch] and specify the width and length.

6. Enter the administrator password if required.

7. Click [OK].

8. Close the web browser.

60

Specifying Paper Type and Paper Size Using the Printer Driver

Specifying Paper Type and Paper Size Using
the Printer Driver

• Make sure that the paper type and size specified with the printer driver matches the type and size
of the paper loaded in the tray. Since this machine does not detect paper sizes automatically, the
type or size of the paper may be mismatched and the print job may not print correctly.

When Using Windows

The procedure in this section is an example based on Windows 7. The actual procedure may vary
depending on the operating system you are using.

1. Open the [Printing Preferences] dialog box from the printer driver.

For information of how to open the printer driver properties from [Devices and Printers], see
page 84 "Displaying the Printing Preferences Dialog Box".

The [Printing Preferences] dialog box appears.

2. Click the [Paper] tab.

3. In the [Input Tray:] list, select the paper tray you want to use for printing.

4. In the [Paper Type:] list, select the type of paper that is loaded in the paper tray.

5. Select the [Print On] check box and select the size of the paper that is loaded in the paper

tray.

Clear the [Fit to Print Size] check box as necessary.

61

2. Paper Specifications and Adding Paper

6. Click [OK].

When Using OS X

The procedure in this section is an example based on OS X 10.11. The actual procedure may vary
depending on the operating system you are using.

1. Start System Preferences.

2. Click [Printers & Scanners].

3. Select the printer you are using.

4. In the [Default paper Size:] list, select the size of the document to be printed.

62

Supported Paper

Supported Paper

• After loading paper in the tray, specify the paper type and size using the control panel. This
machine does not detect the paper size automatically.

• When loading custom size paper into Tray 1 or the bypass tray, specify the width and length using
the control panel and the printer driver.

• When printing on custom size paper from the bypass tray, you can print without specifying the
paper type or paper size from the control panel depending on the settings for [Bypass Tray
Priority].

Tray 1

Type Size Weight Capacity*

1

Plain Paper

Middle Thick Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Letterhead

Preprinted Paper

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

Envelope

A4, B5 JIS, A5 LEF, A5 SEF, B6
JIS, A6, 81/2 × 14, 81/2 × 11,
51/2 × 81/2, 71/4 × 101/2, 8
× 13, 81/2 × 13, 81/4 × 13,
16K, 41/8 × 91/2, 37/8 ×
71/2, C5 Env, C6 Env, DL Env,
81/2 × 132/5, 81/2 × 133/

5

60 to 160 g/m

(16 to 43 lb.)

2

250

(80 g/m2, 20 lb.)

63

2. Paper Specifications and Adding Paper

Type Size Weight Capacity*

Plain Paper

Middle Thick Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Custom size:

90 to 216 mm in width,

148 to 356 mm in length

(3.54 to 8.50 inches in width,

5.83 to 14.0 inches in length)

Thin Paper

Letterhead

Preprinted Paper

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

Envelope

*

1 The number of envelopes that can be loaded is up to 10.

60 to 160 g/m

(16 to 43 lb.)

2

250

(80 g/m2, 20 lb.)

1

Tray 2 (option)

Type Size Weight Capacity

Thin Paper

Plain Paper

Middle Thick Paper

Thick Paper 1

Recycled Paper

Color Paper

Preprinted Paper

Prepunched Paper

Letterhead

A4

Letter (81/2 × 11 inches)

60 to 105 g/m

(16 to 28 lb.)

2

500

(80 g/m2, 20 lb.)

64

Bypass tray

Type Size Weight Capacity

Supported Paper

Plain Paper

Middle Thick Paper

Recycled Paper

Thick Paper 1

Thick Paper 2

Thin Paper

Letterhead

Envelope

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

Plain Paper

Middle Thick Paper

Recycled Paper

Thick Paper 1

A4, B5 JIS, A5 LEF, A5 SEF, B6
JIS, A6, 81/2 × 14, 81/2 × 11,
51/2 × 81/2, 71/4 × 101/2, 8
× 13, 81/2 × 13, 81/4 × 13,
16K, 41/8 × 91/2, 37/8 ×
71/2, C5 Env, C6 Env, DL Env,
81/2 × 132/5, 81/2 × 133/

5

Custom size:

90 to 216 mm in width,

148 to 356 mm in length

(3.54 to 8.50 inches in width,

60 to 160 g/m

(16 to 43 lb.)

60 to 160 g/m

(16 to 43 lb.)

2

1

2

1

Thick Paper 2

5.83 to 14.0 inches in length)

Thin Paper

Letterhead

Envelope

Label Paper

Prepunched Paper

Bond Paper

Cardstock

Color Paper

• You cannot print on Legal size paper in the following cases:

• PCL printer driver/DDST printer driver

When [Gradation:] in [Print Quality] is set to [Fine]

65

2. Paper Specifications and Adding Paper

• PostScript 3 printer driver

When [Print Quality] in [Printer Features] is set to [Best Quality]

Specifications of Paper Types

The following tables describe the types of paper that can be used with this machine.

• Depending on the paper type, the toner may take a while to dry. Before handling printed sheets,
make sure that they have fully dried. Otherwise, the toner may smudge.

• Print quality can be guaranteed only if recommended paper is used. For more information about
the recommended paper, contact your sales or service representative.

Plain Paper

Item Description

Paper thickness 66 to 74 g/m2 (18 to 20 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

5

Middle Thick Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size

A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,
81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

5

Thick Paper 1

Item Description

66

Paper thickness 91 to 105 g/m2 (24 to 28 lb.)

Supported Paper

Item Description

Supported paper tray Can be used with any of the paper trays.

Duplex supported size None

Notes The number of sheets that can be printed per minute is approximately half

that of middle thick paper.

Thick Paper 2

Item Description

Paper thickness 106 to 160 g/m2 (28 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes The number of sheets that can be printed per minute is approximately half

that of middle thick paper.

Thin Paper

Item Description

Paper thickness 60 to 65 g/m2 (16 to 17 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

5

Recycled Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

5

67

2. Paper Specifications and Adding Paper

Item Description

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Color Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

5

Preprinted Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Tray 1 and tray 2

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

5

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Prepunched Paper

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

5

68

Supported Paper

Item Description

Notes If the paper thickness is outside the specified range, select [Thin Paper],

[Plain Paper], [Thick Paper 1], or [Thick Paper 2].

Letterhead

Item Description

Paper thickness 75 to 90 g/m2 (20 to 24 lb.)

Supported paper tray Can be used with any of the paper trays.

Duplex supported size A4, B5 JIS, 81/2 × 14, 81/2 × 11, 71/4 × 101/2, 8 × 13, 81/2 × 13,

81/4 × 13, 16K, 81/2 × 132/5, 81/2 × 133/

Notes Paper that has a thickness outside the specified range cannot be printed

onto.

5

Bond Paper

Item Description

Paper thickness 106 to 160 g/m2 (28 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes • The number of sheets that can be printed in one minute is

approximately half that of middle thick paper.

• If the paper thickness is outside the specified range, select [Thick Paper
1].

Cardstock

Item Description

Paper thickness 106 to 160 g/m2 (28 to 43 lb.)

Supported paper tray Tray 1 and bypass tray

69

2. Paper Specifications and Adding Paper

Item Description

Duplex supported size None

Notes • The number of sheets that can be printed in one minute is

approximately half that of middle thick paper.

• If the paper thickness is outside the specified range, select [Thick Paper
1].

Label Paper

Item Description

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes • The number of sheets that can be printed per minute is approximately

half that of middle thick paper.

• Avoid using adhesive label paper on which glue is exposed. Glue
may stick to the inner parts of the machine, which can cause paper
feed problems, deterioration in print quality, or premature wear of the
print cartridge's photo conductor unit.

Envelope

Item Description

Supported paper tray Tray 1 and bypass tray

Duplex supported size None

Notes

• Avoid using self-adhesive envelopes. They may cause machine malfunctions.

• The number of envelopes that can be printed per minute is approximately half that of middle thick
paper.

• Paper can be loaded only up to the lower of the two paper limit marks of the tray.

• If printed envelopes come out badly creased, load the envelopes in the opposite direction. Also,
configure the printer driver to rotate the print object 180 degrees. For details about changing the
orientation see the printer driver Help.

70

CER112

DAC573

Supported Paper

• Environmental factors can degrade the print quality on both recommended and non-recommended
envelopes.

• If envelopes are severely curled after printing, flatten them by bending them back against the curl.

• After printing, envelopes sometimes have creases along their long edges and toner smear on their
unprinted sides. Print images might also be blurred. When printing large, black-solid areas, striping
can occur as a result of the envelopes overlapping.

• To correctly specify the length of an envelope whose flap opens along its short edge, be sure to
include the open flap when measuring.

• Fan envelopes, and then align their edges before loading.

• When fanning envelopes, make sure they are not stuck together. If they are stuck together,
separate them.

• When fanning envelopes, make sure the envelope flaps are not stuck. If they are stuck, separate
them.

• Before loading envelopes, flatten them out so that their curl does not exceed that shown as shown
below.

71

DAC574

DAC575

2. Paper Specifications and Adding Paper

• If the curl is severe, flatten out the envelopes using your fingers, as shown below.

• You may not be able to perform duplex printing on 8 × 13, 81/2 × 13, Folio (81/4 × 13 inches),
or 16K (195 mm × 267 mm) size paper in the following cases:

• PCL printer driver/DDST printer driver

When [Gradation:] in [Print Quality] is set to Fine

• PostScript 3 printer driver

When [Print Quality] in [Printer Features] is set to [Best Quality]

Non-Recommended Paper Types

Do not use the following types of paper:

• Ink-jet printer paper

• Bent, folded, or creased paper

• Curled or twisted paper

• Torn paper

• Wrinkled paper

• Damp paper

72

Supported Paper

• Dirty or damaged paper

• Paper that is dry enough to emit static electricity

• Paper that has already been printed onto, except a preprinted letterhead paper.

Malfunctions are especially likely when using paper printed on by other than a laser printer
(e.g.monochrome and color copiers, ink-jet printers, etc.)

• Special paper, such as thermal paper and carbon paper

• Paper weighing heavier or lighter than the limit

• Paper with windows, holes, perforations, cutouts, or embossing

• Adhesive label paper on which glue or base paper is exposed

• Paper with clips or staples

• When loading paper, take care not to touch the surface of the paper.

• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print
quality degradation, or malfunctions.

Paper Storage

• Store paper appropriately. If the paper is stored incorrectly, misfeeds, lower printing quality, or
malfunctions may result.

When storing paper:

• Do not store paper in a humid place.

• Do not store paper in direct sunlight.

• Do not stand paper on its edge.

• Store any leftover paper in a wrapping or box supplied with the paper.

Print Area

The diagram below shows the area of the paper that the machine can print on.

73

DAC571

1

2

4

3

3

4

4

1

2

3

3

3

DAC577

2. Paper Specifications and Adding Paper

From the printer driver

1. Print area

2. Feed direction

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 4.2 mm (0.2 inches)

Envelope

1. Print area

2. Feed direction

3. Approximately 10 mm (0.4 inches)

4. Approximately 15 mm (0.6 inches)

74

Copier function

2

3

3

1

4

4

DAC580

2

3

3

1

4

4

DAC580

1. Print area

2. Feed direction

Supported Paper

3. Approx. 4 mm (0.2 inches)

4. Approx. 3 mm (0.1 inches)

Fax function

1. Print area

2. Feed direction

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 2 mm (0.08 inches)

75

2. Paper Specifications and Adding Paper

• Borderless printing is not supported.

• The print area may vary depending on the paper size, printer language and printer driver settings.

• For better envelope printing, we recommend you set the right, left, top, and bottom print margins to
at least 15 mm (0.6 inches) each.

76

DUE232

Placing Originals

Placing Originals

This section describes the types of originals you can set and how to place them.

Placing Originals on the Exposure Glass

This section describes the procedure for placing originals on the exposure glass.

• Do not place originals before any correction fluid and toner has completely dried. Doing so may
make marks on the exposure glass that will appear on copies.

• The original in the ADF takes precedence over the original on the exposure glass if you place
originals both in the ADF and on the exposure glass.

• Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.

1. Lift the ADF.

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

3. Lower the ADF.

Hold down the ADF with your hands when using thick, folded, or bound originals and when the
ADF cannot be lowered completely.

Placing Originals in the Auto Document Feeder

By using the ADF, you can scan multiple pages at once.

• Do not place different size originals in the ADF at once.

• Straighten curls in the originals before placing them in the ADF.

77

DUE233

DUE234

2. Paper Specifications and Adding Paper

• To prevent multiple sheets from being fed at once, fan the pages of your original before placing
them in the ADF.

• Place the original squarely.

1. Open the cover of the input tray for the ADF and adjust the guides according to the size of

the original.

2. Place the aligned originals face up in the ADF. The last page should be on the bottom.

• When placing originals longer than A4 or 81/2 × 11, pull out the ADF tray's extenders.

About Originals

This section describes the types of originals that can be placed and the parts of the original that are
unscannable.

Recommended size of originals

This section describes the recommended size of the original.

Exposure glass

Up to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in length

78

Placing Originals

ADF

• Paper size: 140 to 216 mm (51/2 to 81/2 inches) in width, 140 to 356 mm (51/2 to 14
inches) in length

• Paper weight: 52 to 105 g/m2 (13.8 to 28.0 lb.)

• Only 1 sheet of an original can be placed on the exposure glass at a time.

• In the ADF for SP C260SFNw, up to 35 sheets of originals can be placed at once (when using
paper weighing 80 g/m2, 20 lb.).

• In the ADF for SP C261SFNw/SP C262SFNw, up to 50 sheets of originals can be placed at once
(when using paper weighing 80 g/m2, 20 lb.).

Types of originals not supported by the Auto Document Feeder

If placed in the ADF, the following types of original might be damaged or become jammed, or result in
gray or black lines appearing on prints:

• Originals larger or heavier than recommended

• Stapled or clipped originals

• Perforated or torn originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon
paper, or conductive paper

• Originals with perforated lines

• Originals with indexes, tags, or other projecting parts

• Sticky originals such as translucent paper

• Thin, highly flexible originals

• Thick originals such as postcards

• Bound originals such as books

• Transparent originals such as OHP transparencies or translucent paper

• Originals that are wet with toner or white out

Unscannable image area

Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on
all four sides of the original might not be scanned.

79

DAC579

2. Paper Specifications and Adding Paper

Margins when using exposure glass

In copier mode In scanner mode In fax mode

Top 4 mm (0.2 inches) 0 mm (0 inches) 1 mm (0.05 inches)

Right 3 mm (0.1 inches) 0 mm (0 inches) 1 mm (0.05 inches)

Left 3 mm (0.1 inches) 0 mm (0 inches) 1 mm (0.05 inches)

Bottom 4 mm (0.2 inches) 0 mm (0 inches) 2 mm (0.08 inches)

Margins when using ADF

In copier mode In scanner mode In fax mode

Top 4 mm (0.2 inches) 0 mm (0 inches) 0 mm (0 inches)

Right 3 mm (0.1 inches) 0 mm (0 inches) 1 mm (0.05 inches)

(Letter, Legal)

0 mm (0 inches) (other
sizes)

Left 3 mm (0.1 inches) 0 mm (0 inches) 1 mm (0.05 inches)

(Letter, Legal)

0 mm (0 inches) (other
sizes)

Bottom 4 mm (0.2 inches) 2 mm (0.08 inches) 2 mm (0.08 inches)

80

3. Printing Documents

DSG261

1

2

3

DSG262

This chapter describes how to configure settings on the printer driver and print documents.

What You Can Do with the Printer Function

Duplex printing

You can print on both sides of a sheet of paper. For details, see the printer driver Help.

Combined printing

You can combine multiple pages and print them on a single sheet of paper. For details, see the
printer driver Help.

81

3. Printing Documents

Configuring Option Settings for the Printer

When bidirectional communication works correctly, your computer obtains information about option,
paper size and paper feed direction settings from the machine automatically. Bidirectional
communication also allows you to monitor machine status.

Conditions for Bidirectional Communication

To support bidirectional communication, the following conditions must be met:

When connected with the network

• The Standard TCP/IP port must be used.

• In addition to the above, one of the following conditions must also be met:

• The TCP/IP protocol or the IPP protocol is used. (When using the IPP protocol, the IPP
port name must include the IP address.)

When connected with USB

• The machine must be connected to the computer's USB port using the USB interface cable.

• The computer must support bidirectional communication.

• [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be
selected on the [Ports] tab with the printer driver.

If Bidirectional Communication is Disabled

This section describes how to set up option and setting of paper size for each tray on your computer
manually.

• Manage Printers permission is required to change the printer properties. Log on as an
Administrators group member.

When Using Windows

The procedure in this section is an example based on Windows 7.

1. On the [Start] menu, select [Devices and Printers].

2. Right-click the machine's icon, and then click [Printer properties].

82

3. Click the [Accessories] tab.

4. Select options installed from the [Options] area, and then make the necessary settings.

5. Click [Paper Size Settings] tab.

Configuring Option Settings for the Printer

6. In [Input Tray:] select which trays to use, and then, in [Paper Size:] select the size of the

paper that you want to load in each tray.

Click [Update] to apply the setting for each tray.

7. Click [Apply].

8. Click [OK] to close the printer properties window.

When Using OS X

The following procedure is explained using OS X 10.11 as an example.

1. Start System Preferences.

2. Click [Printers & Scanners].

3. Select the printer you are using, and then click [Options & Supplies...].

4. Click [Options], and then configure settings as needed.

5. Click [OK].

6. Quit System Preferences.

83

3. Printing Documents

Displaying the Printing Preferences Dialog Box

To change the default settings of the printer driver, configure settings in the [Printing Preferences] dialog
box.

To change the default settings of all applications, open the [Printing Preferences] dialog box from the
OS. For details, see page 84 "Displaying the Printing Preferences Dialog Box from the [Start] Menu".
To change the default settings of a specific application, open the [Printing Preferences] dialog box from
that application. For details, see page 84 "Displaying the Printing Preferences Dialog Box in an
Application".

Displaying the Printing Preferences Dialog Box from the [Start] Menu

This section explains how to open the [Printing Preferences] dialog box from [Devices and Printers].

• When the printer driver is distributed from the print server, the setting values specified by the server
are displayed as the default for [Printing Defaults...].

• You cannot configure different print settings for each user. The settings configured in this dialog box
are used as the default.

1. On the [Start] menu, click [Devices and Printers].

2. Right-click the icon of the printer you want to use.

3. Click [Printing Preferences].

Displaying the Printing Preferences Dialog Box in an Application

You can make printer settings for a specific application. To make printer settings for a specific
application, open the [Printing Preferences] dialog box from that application.

The settings displayed in the [Printing Preferences] dialog box opened from the [Devices and Printers]
window are applied as the default in the [Printing Preferences] dialog box opened in an application.
When printing from an application, modify the settings as required.

The screens displayed may differ depending on the application. The following procedure explains how
to print documents from an application using WordPad in Windows 7 as an example.

Displaying the Printing Preferences Dialog Box in an Application When Using Windows

84

1. Click the WordPad menu button in the upper left corner of the window, and then click

[Print].

Displaying the Printing Preferences Dialog Box

2. In the [Select Printer] list, select the printer you want to use.

3. Click [Preferences].

• Procedures for opening the [Printing Preferences] dialog box vary depending on the application.
For details, see the printer driver Help or the manuals provided with the application.

Displaying the Printing Preferences Dialog Box in an Application When Using OS X

The following procedure is explained using OS X 10.11 as an example.

1. Open the document to print.

2. Select [Print...] on the [File] menu.

3. Check that the machine name or IP address you are using is selected in the [Printer:]

popup menu.

If the machine name or IP address you are using is not selected in the [Printer:] list, click the list, and
then select the machine.

85

3. Printing Documents

Basic Operation of Printing

The following procedure explains how to perform basic printing.

The procedure in this section is an example based on Windows 7. The actual procedure may vary
depending on the operating system you are using.

For details of printing options, see the printer driver Help.

1. Open the printer properties dialog box in your document's application.

86

For details about each setting, click [Help]. You can also click the information icons to show
configuration information.

2. Set printing options as necessary, and then click [OK].

The printer properties dialog box closes.

3. Click [Print].

• When printing a job (Color/B&W or B&W only) is restricted, specify the user code in the printer
properties of the printer driver before printing. For details about user code, see page 289
"Restricting Machine Functions According to User".

• You can specify which paper tray is selected first in [Paper Tray Priority] under [Paper Settings]
when the trays are automatically selected while you are printing. For details about [Paper Tray
Priority], see page 250 "Paper Settings".

• If a paper jam occurs, printing stops after the current page has been printed out. After the jammed
paper is removed, printing restarts from the jammed page automatically. For details about how to
remove the jammed paper, see page 351 "Removing Paper Jams".

Basic Operation of Printing

• After printing on envelopes, make sure to pull up the levers for printing on envelopes back to their
original positions. Leaving the levers lowered can cause print quality problems when printing on
paper other than envelopes. For details about the levers for printing on envelopes, see page 48
"Loading Paper".

If a Paper Mismatch Occurs

The machine reports an error if:

• The paper type does not match the print job's settings when [Input Tray:] is set to [Auto Tray Select].

There are two ways to resolve these errors:

Continue printing using mismatched paper

Ignore the error and print using mismatched paper.

Cancel the print job

Cancel printing.

• If [Auto Continue] under [System Settings] is enabled, the machine ignores the paper type and size
settings and prints on whatever paper is loaded. Printing stops temporarily when the error is
detected, and restarts automatically after about ten seconds using the settings made on the control
panel. For details about [Auto Continue], see page 238 "System Settings".

Continuing printing using mismatched paper

If the paper is too small for the print job, the printed image will be cropped.

1. Press [FormFeed] while the error message is being displayed.

Canceling a Print Job

You can cancel print jobs using either the machine's control panel or your computer, depending on the
status of the job.

Canceling a print job before printing has started

• Windows

1. Double-click the printer icon on the task tray of your computer.

2. Select the print job you want to cancel, click the [Document] menu, and then click

[Cancel].

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3. Click [Yes].

• If you cancel a print job that has already been processed, printing may continue for a few pages
before being canceled.

• It may take a while to cancel a large print job.

Canceling a print job while printing

1. Press the [Clear/Stop] key.

2. Press [Print Jobs] on the [Cancel Jobs] screen.

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Printing Confidential Documents

Printing Confidential Documents

By the Locked Print function, you can password-protect print jobs.

This means that your job is printed only after you enter the password using the machine's control panel.

This function prevents unauthorized users from seeing sensitive documents at the machine.

• This function is available for SP C261SFNw/SP C262SFNw only.

• This function is only available when using the PCL printer driver, and printing from a computer
running a Windows operating system.

• The procedure in this section is an example based on Windows 7.

Storing a Locked Print file

This section explains how to store a Locked Print file in the machine using the printer driver.

1. Open the file you want to print on your computer.

2. On the [File] menu, click [Print...].

3. In the [Select Printer] area, select the name of this machine, and then click [Preferences].

4. Click the [Setup] tab, and then select the [Locked Print] check box.

The [Password:] and [User ID:] text boxes become available.

The [User ID:] text box contains the login user name of your computer account or the user code
used for the previous Locked Print job.

5. Type the password (containing 4 to 8 digits) and user ID (containing 1 to 9 alphanumeric

characters), and then click [OK].

The user code will be used to identify your Locked Print file on the machine's control panel.

6. Execute a print command.

The print job is stored in the machine as a Locked Print file. You can print the file by entering the
password using the control panel.

• The Locked Print file is automatically erased from the machine's memory when it is printed out, or
when the machine's power is turned off.

• The machine can store up to 5 jobs or 5 MB of Locked Print data at a time.

• Even if the machine cannot store any more Locked Print files, the machine holds a new Locked Print
file for the period of time specified in [Locked Print] under system settings before canceling the job.
Within this time, you can print or delete the new Locked Print file. You can also print or delete an
existing Locked Print file so that the new Locked Print file can be stored in the machine.

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Printing a Locked Print file

When there is a Locked Print file stored in the machine, “Locked Print Job” appears on the machine's
control panel display when the machine is in the copier, fax, scanner, or ID card copy mode.

Also, "Locked Print Job" appears on the [Status] screen.

Use the following procedure to unlock and print the Locked Print file.

1. Press the [Home] key.

2. Press the [Status] icon on the [Home] screen.

3. Press the [Locked Print] tab.

4. Select the file you want to print.

Identify the Locked Print file by checking its time stamp and user ID.

5. Press [Print Jobs].

6. Press the [Locked Print Password:] box.

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Printing Confidential Documents

7. Enter the password, and then press [OK].

8. Press [OK].

• You cannot print a Locked Print file while the machine is currently printing. The machine beeps if
you try to do so.

• While entering a password using the control panel, the machine cannot process other print jobs.

• The Locked Print file is automatically erased from the machine's memory when it is printed out, or
when the machine's power is turned off.

Deleting a Locked Print file

When there is a Locked Print file stored in the machine, “Locked Print Job” appears on the machine's
control panel display when the machine is in the copier, fax, scanner, or ID card copy mode.

Also, "Locked Print Job" appears on the [Status] screen.

Use the following procedure to delete a Locked Print file. You do not need to enter a password to delete
a Locked Print file.

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1. Press the [Home] key.

2. Press the [Status] icon on the [Home] screen.

3. Press the [Locked Print] tab.

4. Select the file you want to delete.

Identify the Locked Print file by checking its time stamp and user ID.

5. Press [Delete Jobs].

The Locked Print file is deleted.

• You can also display the Locked Print file list by pressing [Check] on the [Status] tab in Step 3.

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1

2

Direct Printing from a Digital Camera (PictBridge)

Direct Printing from a Digital Camera
(PictBridge)

What Is PictBridge?

You can connect a PictBridge-compatible digital camera to this machine using a USB cable. This allows
you to directly print photographs by operating the digital camera.

• Check that your digital camera is PictBridge-compatible.

• Up to 999 images can be sent from the digital camera to the machine during one print transaction.
If an attempt is made to send more images, an error message is sent to the camera and printing
fails.

• Since printing conditions are specified on the digital camera, specifiable parameters depend on
the digital camera. For details, see the manuals provided with the digital camera.

• This function is compatible with USB 2.0.

PictBridge Printing

Use the following procedure to start PictBridge printing on this machine.

• Memory overflow errors can occur during printing a high-resolution image. If this happens, reduce
the size of the data, and then try the operation again.

• Do not disconnect the USB cable while data is being sent. If you do, printing will fail.

1. Make sure that both the machine and the digital camera are turned on.

2. Open the cover of the USB flash disk port, connect the USB cable, and then connect the

other end of the cable to your digital camera.

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3. Printing Documents

When the machine recognizes the digital camera as a PictBridge device, "PictBridge
Connecting...", then "Ready" will appear on the machine’s control panel.

3. On your digital camera, select the images you want to print, and then specify the printing

conditions.

4. The machine receives the specified data from the digital camera and starts printing.

• Some digital cameras require specifying settings manually for PictBridge operation. For details, see
the manual provided with the digital camera.

• Some digital cameras require manually operating a switch for PictBridge operation. For details, see
the manual provided with the digital camera.

• Some digital cameras need to be switched off when connecting to the printer. For details, see the
manual provided with the digital camera.

What Can Be Done on this Machine

This machine can perform the following functions using its PictBridge feature.

The settings available for these functions are as follows:

• Single image printing

• Selected image printing

• All image printing

• Index printing

• Copies

• Paper size

• N-up layout

• The setting parameters and their names may vary depending on the digital camera. For details, see
the manuals provided with the digital camera.

Exiting PictBridge

Use the following procedure to quit the PictBridge mode.

• Do not disconnect the USB cable while data is being sent to the machine. If you do, printing will
fail.

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1. Check that "Ready" appears on the screen.

Direct Printing from a Digital Camera (PictBridge)

2. Disconnect the USB cable from the machine.

Make sure to close the cover of the USB flash disk port after use.

When PictBridge Printing Does Not Work

This section explains likely causes and possible solutions for problems that can occur during PictBridge
printing.

Problem Cause Solution

PictBridge is not available. There is a problem with the USB

connection or the PictBridge
settings.

When two or more digital
cameras are connected, the
second and subsequent
cameras are not recognized.

Cannot print. The specified number of prints

You have connected multiple
digital cameras.

exceeds the maximum number
that can be printed at a time.

Use the following procedure to
check the connection and
settings:

1. Disconnect and then
reconnect the USB cable.

2. Check the PictBridge
settings are enabled.

3. Disconnect the USB cable,
and then turn off the
machine. Turn the machine
back on. When the
machine has fully booted
up, reconnect the USB
cable.

Connect one digital camera
only.

Do not connect multiple
cameras.

The maximum specifiable print
quantity at a time is 999.

Change the quantity to 999 or
less, and then retry printing.

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3. Printing Documents

Problem Cause Solution

Cannot print. The specified type of paper is

not loaded.

Cannot print. The specified paper size is not

supported by this machine.

The specified type of paper is
not loaded.

If you have to use paper that is
not of the specified size,
perform continue printing using
mismatched paper or cancel the
print job. For details, see
page 87 "If a Paper Mismatch
Occurs".

Select the paper with the size
that can be printed on the
machine.

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Printing with Mopria

This machine supports Mopria.

For more information about Mopria, please visit: http://mopria.org/how-to-print.

Printing with Mopria

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3. Printing Documents

Using Various Print Functions

This section briefly describes various print functions that you can configure with the printer driver to make
printouts appropriate for your purposes.

Print Quality Functions

Print quality and color tone can be adjusted to suit the print data. Some of the print quality settings you
can configure are described below.

Printing color documents in black and white

The black produced in black and white printing is a more distinct black than that produced in color
printing.

Separating the print data into CMYK and printing in designated color only

Normally, all four colors (CMYK) are used for color printing. If you do not want to use certain
colors, you can disable the use of those colors and print using other colors only.

Saving toner when printing (Economy Color printing)

You can save toner by printing with lower toner consumption. The amount of toner that will be used
depends on the object, such as text, line, or image.

Changing the image printing method

You can select to print with priority on print quality or print speed. When printing images, the higher
the resolution of images is, the longer the time is required for printing.

Changing the dither pattern

A dither pattern is a pattern of dots used to simulate a color or shade of an image. If the pattern is
changed, the characteristics of the image will also change. You can select a pattern suitable for the
image to be printed.

Changing the color profiling pattern

You can select a color profiling pattern to adjust the tone of colors according to the colors
displayed on the computer screen.

Because colors on the computer screen are created using the three RGB colors while colors for
printing are composed of the four CMYK colors, colors need to be converted during the printing
process. Therefore, images on the printed paper may look different from those on the computer
screen if adjustment is not performed.

Printing grayscale images using black or CMYK

You can print black or gray sections of an image using black toner only, instead of using all CMYK
toners. Compared to the black printed with CMYK toner, this results in a black that is flatter and
purer.

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