Ricoh SP C242DN Users Guide

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Operating Instructions

Software Guide

Preparing for Printing

Setting Up the Printer Driver

Other Print Operations

Direct Printing from a Digital Camera (PictBridge)

Making Printer Settings Using the Control Panel

Monitoring and Configuring the Printer

Using a Print Server

Special Operations under Windows

Mac OS X Configuration

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read "Safety

Information" before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and

benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or

accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your

legal advisor.

Important

Contents of this manual are subject to change without prior notice.

In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result

of handling or operating the machine.

For good print quality, the manufacturer recommends that you use genuine toner from the manufacturer.

The manufacturer shall not be responsible for any damage or expense that might result from the use of parts

other than genuine parts from the manufacturer with your office products.

Some illustrations in this manual might be slightly different from the machine.

How to Read This Manual.................................................................................................................................6

Symbols...........................................................................................................................................................6

About IP Address............................................................................................................................................6

Model-Specific Information...............................................................................................................................7

Manuals for This Printer......................................................................................................................................8

List of Option.......................................................................................................................................................9

1. Preparing for Printing

Confirming the Connection Method...............................................................................................................11

Network Connection...................................................................................................................................11

USB Connection...........................................................................................................................................12

Configuring Option and Paper Settings.........................................................................................................13

2. Setting Up the Printer Driver

Accessing the Printer Properties......................................................................................................................15

Windows XP and Windows Server 2003/2003 R2 - Making Printer Settings.....................................15

Windows Vista/7 and Windows Server 2008/2008 R2 - Making Printer Settings............................17

3. Other Print Operations

If a Paper Mismatch Occurs............................................................................................................................19

Performing Form Feed.................................................................................................................................19

Canceling a Print Job...................................................................................................................................19

Canceling a Print Job.......................................................................................................................................20

Canceling a Print Job Using the Control Panel..........................................................................................20

Windows - Canceling a Print Job from the Computer..............................................................................20

Printing Confidential Documents.....................................................................................................................21

Storing a Locked Print File...........................................................................................................................21

Printing a Locked Print File...........................................................................................................................22

Deleting a Locked Print File.........................................................................................................................23

Checking which Locked Print File Jobs Have Been Canceled..................................................................24

Combining Multiple Pages into Single Page..................................................................................................26

Types of Combine Printing..........................................................................................................................26

Restricting Printer Functions According to User..............................................................................................29

Enabling the User Restriction Settings.........................................................................................................29

When Printer Functions are Restricted............................................................................................................33

Collate...............................................................................................................................................................34

Cover.................................................................................................................................................................35

Saving on Toner When Printing......................................................................................................................36

Printing a Document Using Only Specific CMYK Colors..............................................................................37

Watermark........................................................................................................................................................38

4. Direct Printing from a Digital Camera (PictBridge)

What Is PictBridge?..........................................................................................................................................39

PictBridge Printing.............................................................................................................................................40

What Can Be Done on This Printer.................................................................................................................41

Index Printing................................................................................................................................................41

Paper Size....................................................................................................................................................41

N-up Layout.................................................................................................................................................42

Image Print Size...........................................................................................................................................42

Exiting PictBridge..............................................................................................................................................43

When PictBridge Printing Does Not Work.....................................................................................................44

5. Making Printer Settings Using the Control Panel

Menu Chart.......................................................................................................................................................47

Paper Input Menu.............................................................................................................................................50

Changing the Paper Input Menu................................................................................................................50

Paper Input Menu Parameters....................................................................................................................50

List/Test Print Menu..........................................................................................................................................53

Printing the Configuration Page..................................................................................................................53

List/Test Print Menu Parameters..................................................................................................................54

Maintenance Menu.........................................................................................................................................55

Adjusting the Color Registration.................................................................................................................55

Maintenance Menu Parameters.................................................................................................................55

System Menu....................................................................................................................................................57

Changing the System Menu........................................................................................................................57

System Menu Parameters............................................................................................................................57

Host Interface Menu........................................................................................................................................60

Changing the Host Interface Menu............................................................................................................60

Host Interface Menu Parameters................................................................................................................61

PCL Menu..........................................................................................................................................................65

Changing the PCL Menu.............................................................................................................................65

PCL Menu Parameters.................................................................................................................................65

PS Menu............................................................................................................................................................68

Changing the PS Menu...............................................................................................................................68

PS Menu Parameters...................................................................................................................................68

Language Menu...............................................................................................................................................70

Changing the Language Menu...................................................................................................................70

Language Menu Parameters.......................................................................................................................70

6. Monitoring and Configuring the Printer

Using Web Image Monitor.............................................................................................................................71

Displaying Top Page........................................................................................................................................73

Displaying Top Page of Web Image Monitor...........................................................................................73

Top Page......................................................................................................................................................73

Changing the Interface Language..............................................................................................................74

Checking the System Information....................................................................................................................75

Checking the Status Information.................................................................................................................75

Checking the Counter Information..............................................................................................................76

Checking the Machine Information............................................................................................................78

Configuring the System Settings......................................................................................................................80

Configuring the Paper Settings...................................................................................................................80

Configuring I/O Timeout Settings..............................................................................................................82

Configuring the Black-and-White Print Priority Settings............................................................................83

Restricting Printer Functions According to User..............................................................................................85

Configuring the Network Settings...................................................................................................................86

Checking the Network Status......................................................................................................................86

Configuring the IPv6 Settings......................................................................................................................87

Configuring the Network Application Settings..........................................................................................88

Configuring the DNS Settings.....................................................................................................................89

Configuring the Auto E-mail Notification Settings.....................................................................................90

Configuring the SNMP Settings..................................................................................................................91

Configuring the SMTP Settings...................................................................................................................92

Configuring the POP3 Settings...................................................................................................................93

Configuring the IPsec Settings.........................................................................................................................95

Configuring the IPsec Global Settings........................................................................................................95

Configuring the IPsec Policy........................................................................................................................96

Printing Lists/Reports.....................................................................................................................................101

Configuring the Administrator Settings.........................................................................................................102

Configuring the Administrator Password.................................................................................................102

Resetting the Printer's Settings...................................................................................................................102

Backing Up the Printer's Settings..............................................................................................................103

Restoring the Printer's Settings from a Backup File..................................................................................104

Configuring the Energy Saver Mode Settings.........................................................................................105

Printer Status Notification by E-Mail............................................................................................................107

Mail Authentication...................................................................................................................................107

SNMP.............................................................................................................................................................109

Reading the Configuration Page..................................................................................................................110

7. Using a Print Server

Preparing Print Server....................................................................................................................................113

8. Special Operations under Windows

Printing Files Directly from Windows............................................................................................................115

Setup...........................................................................................................................................................115

Using a Host Name Instead of an IPv4 Address....................................................................................115

Printing Commands...................................................................................................................................116

9. Mac OS X Configuration

Setting Up the PPD File..................................................................................................................................119

Setting Up Options........................................................................................................................................120

Setting Up for Printing....................................................................................................................................121

Making Paper Settings from an Application...........................................................................................121

Printing from an Application.....................................................................................................................121

Canceling a Print Job from the Computer....................................................................................................122

Using PostScript 3..........................................................................................................................................123

10. Appendix

Functions and Network Settings Available in an IPv6 Environment..........................................................127

Available Functions...................................................................................................................................127

Transmission Using IPsec...............................................................................................................................128

Encryption and Authentication by IPsec..................................................................................................128

Security Association..................................................................................................................................129

Encryption Key Exchange Settings Configuration Flow.........................................................................130

Specifying Encryption Key Exchange Settings........................................................................................130

Specifying IPsec Settings on the Computer.............................................................................................131

Enabling and Disabling IPsec Using the Control Panel..........................................................................133

Cautions to Take When Using in a Network...............................................................................................134

Using DHCP...............................................................................................................................................134

Using Adobe PageMaker Version 6.0, 6.5, or 7.0...................................................................................135

When Using Windows Terminal Service/MetaFrame...............................................................................136

Operating Environment.............................................................................................................................136

Supported Printer Drivers..........................................................................................................................136

Limitations...................................................................................................................................................136

Copyright Information about Installed Applications...................................................................................138

expat...........................................................................................................................................................138

JPEG LIBRARY............................................................................................................................................138

Trademarks.....................................................................................................................................................139

INDEX...........................................................................................................................................................141

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels.

(mainly Europe and Asia)

(mainly North America)

Differences in the functions of Region A and Region B models are indicated by two symbols. Read the information indicated by the symbol that corresponds to the region of the model you are using. For details about which symbol corresponds to the model you are using, see p.7 "Model-Specific Information".

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

Model-Specific Information

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This section explains how you can identify the region your printer belongs to.

There is a label on the rear of the printer, located in the position shown below. The label contains details that identify the region your printer belongs to. Read the label.

The following information is region-specific. Read the information under the symbol that corresponds to the region of your printer.

(mainly Europe and Asia)

If the label contains the following, your printer is a region A model:

• CODE XXXX -22, -27

• 220-240V

(mainly North America)

If the label contains the following, your printer is a region B model:

• CODE XXXX -17

• 120 V

• Dimensions in this manual are given in two units of measure: metric and inch. If your printer is a Region A model, refer to the metric units. If your printer is a Region B model, refer to the inch units.

Manuals for This Printer

Read this manual carefully before you use this printer.

Refer to the manuals that are relevant to what you want to do with the printer.

• Media differ according to manual.

• The printed and electronic versions of a manual have the same contents.

• Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.

• A Web browser must be installed in order to view the html manuals.

Safety Information

Contains information about safe usage of this printer.

To avoid injury and prevent damage to the printer, be sure to read this.

Quick Installation Guide

Contains procedures for removing the printer from its box, and connecting it to a computer.

Hardware Guide

Contains information about paper; names and functions of the parts of this printer; and procedures such as installing options, replacing consumables, responding to error messages, and resolving jams.

Driver Installation Guide

Contains procedures for installing the PCL and DDST printer drivers. This manual is included on the driver CD-ROM.

PostScript 3 Installation Guide

Contains procedures for installing the PostScript 3 printer driver. This manual is included on the driver CD-ROM.

Software Guide (This manual)

Contains information about using this printer, its software, and its security functions.

List of Option

This section provides a list of option for this printer, and how it is referred to as in this manual.

Option List Referred to as

Paper Feed Unit TK1010 Paper feed unit

• For details about the specifications of this option, see "Specifications", Hardware Guide.

1. Preparing for Printing

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This chapter explains the preparation procedure to use this printer.

Confirming the Connection Method

This printer supports network and USB connection.

Before installing the printer driver, check how the printer is connected. Follow the driver installation procedure that is appropriate to the connection method.

The printer drivers can be installed from the driver CD-ROM provided with this printer.

Network Connection

This printer can be used as a Windows printing port or network printer.

Using this printer as the Windows printing port

Network connections can be established via Ethernet.

Operating system

Windows XP/Vista/7, and Windows Server 2003/2003 R2/2008/2008 R2

Connection method

Ethernet (10BASE-T/100BASE-TX)

Available ports

Standard TCP/IP

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1. Preparing for Printing

• For details about how to use this printer as the Windows printing port, see “Installing the Printer Driver When Using the Network Connection (Windows)”, Driver Installation Guide or PostScript 3 Installation Guide.

Using as a network printer

This printer can be used as the Windows network printer.

• For details about how to use this printer as a Windows network printer, see “Installing the Printer Driver to Use As a Windows Network Printer”, Driver Installation Guide or PostScript 3 Installation Guide.

USB Connection

This printer can be connected directly to a computer using a USB cable.

• For details about how to install the printer driver, see “Installing the Printer Driver When Using the USB Connection (Windows)”, Driver Installation Guide or PostScript 3 Installation Guide.

Configuring Option and Paper Settings

Configure the printer driver according to the printer's option and paper settings.

• Manage Printers permission is required to change the printer properties in the [Printers] folder. Log on as an Administrators group member to acquire this permission.

• Make sure that [Enable bidirectional support] in the [Port] tab of the printer properties is selected. The printer cannot print if [Enable bidirectional support] is not selected.

Conditions for Bidirectional Communication

Bidirectional communication allows the computer to retrieve the printer's paper settings, current status, and other information.

To establish bidirectional communication, the following conditions must be met:

• Operating system of the computer: Windows XP/Vista/7, and Windows Server 2003/2003 R2/2008/2008 R2

• When connected via a network

The printer is connected via a standard TCP/IP port, and the default port name must not be changed.

[Enable bidirectional support] in the [Port] tab of the printer properties is selected.

• When connected via USB

The printer is connected to the computer's USB port using a USB interface.

[Enable bidirectional support] in the [Port] tab of the printer properties is selected.

The following procedure is based on Windows XP as an example.

Printing is possible without bidirectional communication, but the computer will not be able to retrieve the status of print jobs. For this reason, we recommend you enable bidirectional communication when possible.

1. On the [Start] menu, click [Printers and Faxes].

2. Click the printer icon you want to use.

3. On the [File] menu, click [Properties].

4. Click the [Accessories] tab.

5. Click [Update Now].

If bidirectional communication is not established, select the installed option manually.

6. Click the [Paper Size Settings] tab.

7. Select the tray you want to use, then select the paper size, and then click [Update Now].

If bidirectional communication is not established, select the tray and paper size manually.

1. Preparing for Printing

8. Click [OK] to close the printer properties dialog box.

2. Setting Up the Printer Driver

This chapter explains about accessing the printer properties and making the printer settings.

Accessing the Printer Properties

Windows XP and Windows Server 2003/2003 R2 - Making Printer Settings

Making the printer default settings - the [Printers and Faxes] window

• To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators group have Manage Printers permission by default.

• You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users.

1. On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

2. Click the icon of the printer you want to use.

3. On the [File] menu, click [Properties].

The printer properties dialog box appears.

4. Make the necessary settings, and then click [OK].

• Settings you make here are used as the default settings for all applications.

• When accessing the PostScript3 printer properties, do not change settings for [Form to Tray Assignment].

• For details about settings, see the printer driver Help.

Making the printer default settings - Printing Preferences

• You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users.

2. Setting Up the Printer Driver

1. On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

2. Click the icon of the printer you want to use.

3. On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

4. Make the necessary settings, and then click [OK].

• Settings you make here are used as the default settings for all applications.

• For details about settings, see the printer driver Help.

Making printer settings from an application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows XP.

1. On the [File] menu, click [Print...].

The [Print] dialog box appears.

2. Select the printer you want to use in the [Select Printer] list, and then click [Preferences].

3. Make the necessary settings, and then click [OK].

• The procedure to open the [Printing Preferences] dialog box may vary depending on the application. For details, see the manuals provided with the application you use.

• Any settings you make in the procedure above are valid for the current application only.

• General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as defaults when printing from this application.

• For details about settings, see the printer driver Help.

Accessing the Printer Properties

Windows Vista/7 and Windows Server 2008/2008 R2 - Making Printer Settings

Making the printer default settings - the printer properties

• You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users.

1. On the [Start] menu, click [Control Panel].

The [Control Panel] window appears.

2. Click [Printer] in “Hardware and Sound”.

• If using Windows 7, click [View devices and printers] in "Hardware and Sound".

• If using Windows Server 2008 R2, click [View devices and printers] in "Hardware".

3. Right-click the icon of the printer you want to use, and then click the [Properties].

If using Windows 7 or Windows Server 2008 R2, right-click the icon of the printer you want to use, and then click [Printer properties].

The printer properties dialog box appears.

4. Make the necessary settings, and then click [OK].

• Settings you make here are used as the default settings for all applications.

• When accessing the PostScript3 printer properties, do not change settings for [Form to Tray Assignment].

• For details about settings, see the printer driver Help.

Making the printer default settings - Printing Preferences

• You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users.

1. On the [Start] menu, click [Control Panel].

The [Control Panel] window appears.

2. Setting Up the Printer Driver

2. Click [Printer] in “Hardware and Sound”.

• If using Windows 7, click [View devices and printers] in "Hardware and Sound".

• If using Windows Server 2008 R2, click [View devices and printers] in "Hardware".

3. Right-click the icon of the printer you want to use, and then click [Printing Preferences...].

If using Windows 7 or Windows Server 2008 R2, right-click the icon of the printer you want to use, and then click [Printing preferences].

The [Printing Preferences] dialog box appears.

4. Make the necessary settings, and then click [OK].

• Settings you make here are used as the default settings for all applications.

• For details about settings, see the printer driver Help.

Making printer settings from an application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application.

1. On the [File] menu, click [Print...].

The [Print] dialog box appears.

2. Select the printer you want to use in the [Select Printer] list, and then click [Preferences].

3. Make the necessary settings, and then click [OK].

• The procedure to open the [Printing Preferences] dialog box may vary depending on the application. For details, see the manuals provided with the application you use.

• Any settings you make in the procedure above are valid for the current application only.

• General users can change the properties displayed in the [Print] dialog box of an application. Settings made here are used as defaults when printing from this application.

• For details about settings, see the printer driver Help.

3. Other Print Operations

If a Paper Mismatch Occurs

Use the form feed function to continue printing when a paper size or paper type error occurred.

This function can be performed using the control panel.

• If the [Auto Continue] setting under [System] is enabled, the printer ignores the paper type and size settings and prints on whatever paper is loaded. Printing stops temporarily when the error is detected, and restarts automatically after about ten seconds using the settings made on the control panel.

• For details about [Auto Continue], see p.57 "System Menu".

Performing Form Feed

Use the following procedure to perform form feed.

1. While an error message is displayed on the control panel, press the [Stop/Start] key.

Printing starts.

• If you want to print after adding paper to the tray, load the correct paper, and then press the [Stop/Start] key.

• If a tray with a smaller paper size is selected, the print job may be cut short, or other problems may occur.

Canceling a Print Job

Use the following procedure to cancel a print job that is related to the printer error occurred.

1. Press the [Job Reset] key.

2. Press the [OK] key.

3. Other Print Operations

Canceling a Print Job

This section describes how to stop printing from the control panel or computer.

Canceling a Print Job Using the Control Panel

You can cancel a print job using the control panel, if transferring print job is not completed.

1. Press the [Job Reset] key.

2. Press the [OK] key.

Windows - Canceling a Print Job from the Computer

You can cancel a print job from the computer if transferring print job is not completed.

The following procedure is based on Windows XP as an example.

1. Double-click the printer icon on the Windows task tray.

A window appears, showing all print jobs currently queued for printing.

Check the current status of the job you want to cancel.

2. Select the name of the job you want to cancel.

3. On the [Document] menu, click [Cancel].

• In Windows Vista/7 and Windows Server 2008/2008 R2, click [Cancel Printing] on the [Document] menu.

• You can also open the print job queue window by double-clicking the printer icon in the [Printers and Faxes] window (the [Printers] window under Vista/7 and Windows Server 2008/2008 R2).

• You cannot stop printing data that has already been processed. For this reason, printing may continue for a few pages after you cancel printing.

• A print job containing a large volume of data may take considerable time to stop.

• If you cancel a Locked Print job, the printer might have already stored some pages of the job as a Locked Print file. If this happens, use the control panel to delete the Locked Print file.

• For details about deleting a Locked Print file, see p.23 "Deleting a Locked Print File".

Printing Confidential Documents

If you use the Locked Print function, you can password protect your print job.

This means that your job is printed only after you enter the password using the printer's control panel.

This function prevents unauthorized users from seeing sensitive documents at the printer.

• This function is available only when using the PCL printer driver.

Storing a Locked Print File

This section describes how to store a Locked Print file in the printer using the printer driver.

1. Open the file you want to print on your computer.

2. Open the printer driver's properties.

3. Click the [Setup] tab, and then select [Locked Print].

The [User ID:] and [Password:] text boxes become available.

The [User ID:] text box contains the login user name of your computer account or the user ID that you used for the previous Locked Print job.

4. Type the password (containing 4 to 8 digits) and user ID (containing 1 to 9 alphanumeric

characters), and then click [OK].

The user ID will be used to identify your Locked Print file on the printer's control panel.

5. Execute a print command.

The print job is stored in the printer as a Locked Print file. You can print the file by entering the password using the control panel.

• The Locked Print file is automatically erased from the printer's memory when it is printed out, or when the printer's power is turned off.

• The printer can store a maximum of 5 jobs or 5 MB of Locked Print data at a time.

• Even if the printer cannot store any more Locked Print files, the printer holds a new Locked Print file for the period of time specified in [Timeout:LockPrt] under [Host Interface] before canceling the job. Within this time, you can print or delete the new Locked Print file. You can also print or delete an existing Locked Print file so that the new Locked Print file can be stored in the printer.

• When a Locked Print job is canceled, the printer automatically records the cancellation in a log. You can use this log to identify which Locked Print jobs have been canceled.

• For details about [Timeout:LockPrt], see p.60 "Host Interface Menu".

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3. Other Print Operations

Printing a Locked Print File

When there is a Locked Print file stored in the printer, "Locked Print Job Press OK" appears on the printer's control panel display.

Locked Print Job Press OK

Use the following procedure to unlock and print the Locked Print file.

1. When the Locked Print message is displayed, press the [OK] key.

2. Press the [ ][ ] keys to select the file you want to print, and then press the [OK] key.

Locked Print: HH:MM User Code

"HH:MM" is the time when the Locked Print file was stored, and "User Code" is the user ID entered using the printer driver.

3. Press the [ ][ ] keys to select [Print Job], and then press the [OK] key.

4. Enter the password using the [ ][ ] keys.

• Press the [OK] key to input each digit.

• Press the [Escape] key to discard the current digits and exit to the previous level of the menu tree.

5. Press the [OK] key.

The Locked Print file is printed.

• Use the following keys to cancel operation:

• [Escape]: Cancels the operation and returns the display to the previous screen.

• [Menu]: Cancels the operation and returns the display to the initial screen.

• If the printer is currently printing, you cannot print a Locked Print file.

• While entering a password using the control panel, the printer cannot begin other print jobs.

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Printing Confidential Documents

• The Locked Print file is automatically erased from the printer's memory when it is printed out, or when the printer's power is turned off.

Deleting a Locked Print File

When there is a Locked Print file stored in the printer, "Locked Print Job Press OK" appears on the printer's control panel display.

Locked Print Job Press OK

Use the following procedure to delete a Locked Print file. You do not need to enter a password to delete a Locked Print file.

1. When the Locked Print message is displayed, press the [OK] key.

2. Press the [ ][ ] keys to select the file you want to delete, and then press the [OK] key.

Locked Print: HH:MM User Code

"HH:MM" is the time when the Locked Print file was stored, and "User Code" is the user ID entered using the printer driver.

3. Press the [ ][ ] keys to select [Delete Job], and then press the [OK] key.

4. Press the [ ][ ] keys to select [Execute], and then press the [OK] key.

The Locked Print file is deleted.

If there are Locked Print files/logs remaining in the printer, the display returns to the list of Locked Print files/logs. If there are none remaining, the display returns to the initial screen.

• Use the following keys to cancel operation:

• [Escape]: Cancels the operation and returns the display to the previous screen.

• [Menu]: Cancels the operation and returns the display to the initial screen.

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3. Other Print Operations

Checking which Locked Print File Jobs Have Been Canceled

When a Locked Print job is canceled, the printer automatically records the cancellation in a log. If the printer has created a cancellation log, "Locked Print Job Deleted." will appear on the control panel display.

Locked Print Job Deleted.

Use the following procedure to check which Locked Print file jobs have been canceled.

1. When the Locked Print message is displayed, press the [OK] key.

2. Press the [ ][ ] keys to find a file whose name starts with an "!" mark.

The "!" mark indicates that the job has been canceled.

Locked Print: !HH:MM User Code

"HH:MM" is the time when the Locked Print file was stored, and "User Code" is the user ID entered using the printer driver.

To delete the log entry, proceed to the following steps.

3. Press the [OK] key.

4. Confirm that the log entry you want to delete is selected, and then press the [OK] key.

5. Press the [ ][ ] keys to select [Execute], and then press the [OK] key.

The log is deleted.

If there are Locked Print logs/files remaining in the printer, the display returns to the list of Locked Print logs/files. If there are none remaining, the display returns to the initial screen.

• Use the following keys to cancel operation:

• [Escape]: Cancels the operation and returns the display to the previous screen.

• [Menu]: Cancels the operation and returns the display to the initial screen.

Printing Confidential Documents

• The printer keeps a log of the 10 most recent canceled jobs. If a Locked Print file is canceled when the printer's log is already full, the oldest log will be deleted automatically.

• The message "Locked Print Job Deleted." disappears when all log entries are cleared.

• The log will be cleared when the printer is turned off.

3. Other Print Operations

Combining Multiple Pages into Single Page

This section explains how to print multiple pages onto a single sheet. The combine printing function allows you to economize on paper by printing multiple sheets at reduced size onto a single sheet.

• The following procedure is based on Windows XP as an example. Procedures might vary depending on the operating system you are using.

• This function is not available if [Booklet] is selected from [Duplex:], or [Zoom %] is selected in [Paper].

For the PCL printer driver:

1. In the application, on the [File] menu, click [Print].

The [Print] dialog box appears.

2. Select the printer, and then open the [Printing Preferences] dialog box in the

document's native application.

The [Printing Preferences] dialog box appears.

3. On the [Setup] tab, in the [Layout:] list, select a layout type.

4. Select [Draw Frame Border] if you need a frame around each page.

5. After making any additional settings, click [OK].

6. Start printing.

• If the document contains pages with different original sizes, page breaks may occur.

• If the application you are using also has a combine function, disable it. If the application's combine function is also enabled when the driver's combine function enabled, incorrect printing is likely.

Types of Combine Printing

This section explains the different methods of combine printing that are available. Combine printing allows you to print 2, 4, 6, 9, or 16 pages at reduced size onto a single sheet and to specify a page ordering pattern for the combination. For 2 pages per sheet combine, you can select from two patterns. When combining 4 or more pages onto a single sheet of paper, four patterns are available. The following illustrations show examples of page ordering patterns for 2- and 4- page combinations when using the PCL printer driver.

2 Pages per Sheet

• Right, then Down

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Combining Multiple Pages into Single Page

• Left, then Down

4 Pages per Sheet

• Right, then Down

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CBK524

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3. Other Print Operations

• Left, then Down

• Down, then Right

• Down, then Left

Restricting Printer Functions According to User

You can set the printer to require a user code when someone tries to use certain printer functions.

• When print jobs are restricted, you can only authenticate through the PCL printer driver. Printing from the PostScript 3 printer driver will not be possible.

Use of the following functions can be restricted:

• PictBridge printing

• Printing (both color and black-and-white)

• Color printing (black-and-white printing is still allowed)

To enable this setting, you must first configure the printer via Web Image Monitor.

Enabling the User Restriction Settings

This section describes how to set the printer to permit only authorized users to use certain printer functions.

Using Web Image Monitor, enable user restriction for all or some of the functions listed below, and then register users who can use those functions.

• PictBridge printing

• Printing (both color and black-and-white)

• Color printing (black-and-white printing is still allowed)

For each user, you can specify which functions are available upon authentication. A maximum of 30 users can be registered.

1. Start the Web browser, and access the printer by entering its IP address.

2. Click [Restrict Available Functions].

3. Enter the administrator password if required, and then [Apply].

3. Other Print Operations

4. Under "Available Functions", select [Restrict] for the functions you want to restrict, and

then click [Apply].

Select [Do not Restrict] for the functions you do not want to restrict.

The user restriction setting is enabled for the selected function. Proceed to the following steps to register users.

5. Click [Available Functions per User].

A list of currently registered user entries appears.

6. Select a user entry, and then click [Change].

Restricting Printer Functions According to User

7. Type a unique user name in [User Name] using up to 16 alphanumeric characters and a

unique user code in [User Code] using up to 8 digits.

The user code will be used to authenticate users when they try to use a restricted function.

8. Select the functions you want to make available for the user upon authentication.

Unselected functions will be unavailable to users authenticated under this user code.

9. Click [Apply].

10. Close the Web browser.

• You must enter both a user name and user code to register a user entry.

• No two user entries can have the same user name or user code.

• For details about using Web Image Monitor, see p.71 "Using Web Image Monitor".

Modifying user entries

This section describes how to modify user entries.

1. Start the Web browser, and access the printer by entering its IP address.

2. Click [Restrict Available Functions].

3. Enter the administrator password if required, and then [Apply].

4. Click [Available Functions per User].

A list of currently registered user entries appears.

5. Select the entry to modify, and then click [Change].

6. Modify settings as necessary.

7. Click [Apply].

8. Close the Web browser.

3. Other Print Operations

• For details about using Web Image Monitor, see p.71 "Using Web Image Monitor".

Deleting user entries

This section describes how to delete user entries.

1. Start the Web browser, and access the printer by entering its IP address.

2. Click [Restrict Available Functions].

3. Enter the administrator password if required, and then [Apply].

4. Click [Available Functions per User].

A list of currently registered user entries appears.

5. Select the entry to delete, and then click [Delete].

6. Confirm that the entry you have selected is the entry that you want to delete.

7. Click [Apply].

8. Close the Web browser.

• For details about using Web Image Monitor, see p.71 "Using Web Image Monitor".

When Printer Functions are Restricted

When a printer function is restricted, only authorized users are able to use that function.

Depending on the restricted function, users will be authenticated from the printer's control panel or in the printer driver.

• When print jobs are restricted, you can only authenticate through the PCL printer driver. Printing from the PostScript 3 printer driver will not be possible.

The table below shows the functions that can be restricted, and how users can be authenticated to use those functions.

Restricted function Authentication method

• PictBridge printing The user must enter a valid user code from the control panel when a digital camera is connected to the printer.

• Printing (both color and

black-and-white)

• Color printing (black-and-

white printing is still allowed)

The user must enter a valid user code in the printer driver before executing a print command.

Authenticating through the control panel

1. When the printer requests for a user code, enter a user code using the [ ][ ] keys.

If you enter a wrong user code, the printer denies the authentication.

2. Press the [OK] key.

Authenticating through the printer driver

1. Open the file you want to print on your computer.

2. Open the printer driver's properties.

3. Click the [Valid Access] tab.

4. Type the user code using 1 to 8 digits, and then click [OK].

5. Execute a print command.

If an incorrect user code is entered, the job will be canceled automatically (there will be no error message).

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3. Other Print Operations

Collate

Use the Collate function to print documents into page-ordered sets.

• If the [Ignore Application Collate] check box is cleared, the application's collate settings are applied.

Output can be assembled as sets in sequential order.

• If Auto Continue occurs on the first set, the Collate will be canceled.

• If a form feed occurs on the first set, the Collate will be canceled.

• For details about printing method, see the printer driver Help.

Cover

Use the Cover function to insert cover sheets using paper in a specified tray.

• The cover sheet's size and orientation must be the same as those of the body paper.

• For details about printing methods, see the printer driver Help.

Cover

3. Other Print Operations

Saving on Toner When Printing

Use the Economy Color function to save on toner.

• For details about the setting method, see the printer driver Help.

Printing a Document Using Only Specific CMYK Colors

When you print a color document, usually the cyan, magenta, yellow, and black colors are used. However, you can choose to use only a specific color or colors when printing.

• This function is not available under Mac OS X.

• This function is available only if color printing is specified.

• For details about the setting method, see the printer driver Help.

3. Other Print Operations

Watermark

Use the Watermark function to print watermark text.

• If the watermark size is larger than the paper size, watermarks cannot be printed properly.

• For details about the setting method, see the printer driver Help.

4. Direct Printing from a Digital Camera

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(PictBridge)

This chapter explains how to print directly from a digital camera.

What Is PictBridge?

You can connect a PictBridge-compatible digital camera to this printer using a USB cable. This allows you to print photographs taken using the digital camera directly by operating the digital camera.

• Check your digital camera is PictBridge-compatible.

• Up to 999 images can be sent from the digital camera to the printer during one print transaction. If an attempt is made to send more images, an error message is sent to the camera and printing fails.

• Since printing conditions are specified on the digital camera, specifiable parameters depend on the digital camera. For details, see the manuals provided with the digital camera.

• This function is compatible with USB 2.0.

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4. Direct Printing from a Digital Camera (PictBridge)

PictBridge Printing

Use the following procedure to start PictBridge printing on this printer.

• Memory overflow errors can occur when printing a high-resolution image. If this happens, reduce the size of the data, and then try the operation again.

• Use the USB cable bundled with your digital camera.

• Make sure your digital camera supports PictBridge.

• Do not disconnect the USB cable while data is being sent. If you do, printing will fail.

1. Confirm that both the printer and the digital camera are turned on.

2. Connect the USB cable to the USB host interface board on the printer and to your digital

camera.

When the printer recognizes the digital camera as a PictBridge device, "PictBridge Connecting...", then "Ready" will appear on the printer's control panel.

3. On your digital camera, select the images you want to print, and then specify the printing

conditions.

4. The printer receives settings from the digital camera and starts printing.

• Some digital cameras require settings for manual PictBridge operation. For details, see the manual provided with the digital camera.

• Some digital cameras require to turn the power switch off for a manual PictBridge operation. For details, see the manual provided with the digital camera.

• Some digital cameras need to be switched off when connecting to the printer. For details, see the manual provided with the digital camera.

• For details about how to stop printing data, see p.19 "Canceling a Print Job".

What Can Be Done on This Printer

This printer can perform the following functions using its PictBridge feature.

The settings available for these functions are as follows:

• Single image printing

• Selected image printing

• All image printing

• Index printing

• Copies

• Paper size

• N-up layout

• The setting parameters and their names may vary depending on the digital camera. For details, see the manuals provided with the digital camera.

Index Printing

Use this function to print all images at a reduced size.

• A4 (210 x 297 mm, 8.3 x 11.7 in)

Horizontal images x vertical images: 8 x 13

• Letter (215.9 x 279.4 mm, 8 1/2 x 11 in)

Horizontal images x vertical images: 8 x 12

• Depending on the digital camera, a form feed may be inserted after one set of images belonging to one type ends.

• The number of images for each size of paper is fixed.

Paper Size

Use this function to print on paper with the size specified on the digital camera.

Paper size name

A4 210 x 297 mm (8.3 x 11.7 in)

Actual size

Letter (8 1/2” x 11”) 215.9 x 279.4 mm (8 1/2 x 11 in)

4. Direct Printing from a Digital Camera (PictBridge)

• For details about specifying custom sizes, see "Loading Paper", Hardware Guide.

N-up Layout

Use this function to print 2 or 4 images on the specified paper.

• Depending on the digital camera, a form feed may be inserted after one set of images belonging to one type ends.

Image Print Size

Images will be reduced or enlarged automatically according to the size of paper that will be used for printing.

Images will be reduced to up to 25% of original size, or enlarged to up to 400% of original size.

Exiting PictBridge

Use the following procedure to quit the PictBridge mode.

• Do not disconnect the USB cable while data is being sent to the printer. If you do, printing will fail.

1. Check that "Ready" is shown on the screen.

2. Disconnect the USB cable from the printer.

4. Direct Printing from a Digital Camera (PictBridge)

When PictBridge Printing Does Not Work

This section explains likely causes and possible solutions for problems that can occur at PictBridge printing.

Problem Cause Solution

PictBridge is not available. There is a problem with the USB

connection or the PictBridge settings.

When two or more digital cameras are connected, the second and subsequent cameras are not recognized.

Printing is disabled. The specified number exceeds

You have connected multiple digital cameras.

the maximum number that can be printed at a time.

Use the following procedure to check the connection and settings:

1. Disconnect and then reconnect the USB cable.

2. Check the PictBridge settings are enabled.

3. Disconnect the USB cable, and then turn off the printer.

Turn the printer back on. When the printer has fully booted up, reconnect the USB cable.

Connect one digital camera only.

Do not connect multiple cameras.

The maximum specifiable print quantity at a time is 999.

Respecify the quantity to 999 or less, and then retry printing.

Printing is disabled. There is no paper of the

specified size remaining.

There is no paper of the specified size remaining.

If you have to use paper that is not of the specified size, continue printing using mismatched paper. To cancel printing, perform Job Cancel.

For details, see p.19 "If a Paper Mismatch Occurs".

When PictBridge Printing Does Not Work

Problem Cause Solution

Printing is disabled. The paper size setting for this

tray cannot be printed on the printer.

Select the paper size setting that can be printed on the printer.

4. Direct Printing from a Digital Camera (PictBridge)

5. Making Printer Settings Using the

Control Panel

This chapter explains the menu displayed on the control panel and how to change the printer's settings.

Menu Chart

This section explains how to change the default settings of the printer and provides information about the parameters included in each menu.

Paper Input

Paper Size

Paper Type

Tray Priority

Bypass Priority

List/Test Print

Config. Page

Menu List

Test Page

PCL Font List

PS Font List

Maintenance Pg.

Maintenance

Color Dens/Reg

TonerAlmstEmpty

Anti-Humid Lvl

System

Auto Continue

Copies

5. Making Printer Settings Using the Control Panel

Sub Paper Size

Duplex

Blank Pg. Print

Energy Saver 1

Energy Saver 2

B&W Page Detect

Restore Default

Prt. Err.Report

BW Prt Priority

Host Interface

Timeout:LockPrt

Timeout: USB

Timeout: NW

Network Setting

Fixed USB Port

PCL Menu

Orientation

Form Lines

Font Number

Point Size

Font Pitch

Symbol Set

Courier Font

Ext.A4 Width

Append CR to LF

Resolution

PS Menu

Resolution

Color Profile

Language

English

French

German

Italian

Spanish

Dutch

Menu Chart

Swedish

Norwegian

Danish

Finnish

Portuguese

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5. Making Printer Settings Using the Control Panel

Paper Input Menu

This section explains about paper settings on the Paper Input menu such as paper sizes and types on each tray.

Changing the Paper Input Menu

Use the following procedure to change the tray priority.

1. Press the [Menu] key.

The menu screen appears.

2. Press the [ ][ ] keys to select [Paper Input], and then press the [OK] key.

3. Press the [ ][ ] keys to select [Tray Priority], and then press the [OK] key.

4. Press the [ ][ ] keys to select the tray you want to use.

5. Press the [OK] key.

The selected item is displayed for two seconds with an asterisk, and then the [Tray Priority] screen appears.

6. Press the [Menu] key to return to the initial screen.

Paper Input Menu Parameters

This section explains about parameters that can be set on the Paper Input menu.

Paper Size: Tray 1

Specifies the paper size for tray 1.

Default: [A4], [8 1/2 x 11]

• A4, B5 JIS, A5, 8 1/2 x 14, 8 1/2 x 11, 7 1/4 x 10 1/2, 8 x 13, 8 1/2 x 13, 8 1/4 x

13, 16K, Custom Size, 4 1/8 x 9 1/2, 3 7/8 x 7 1/2, C5 Env, C6 Env, DL Env, 5 1/2 x 8 1/2, B6 JIS, A6

Paper Size: Tray 2

Specifies the paper size for tray 2.

This setting appears only when the optional paper feed unit is installed.

Default: [A4], [8 1/2 x 11]

• A4, 8 1/2 x 11

Paper Size: Bypass Tray

Specifies the paper size for the bypass tray.

Default: [A4], [8 1/2 x 11]

• A4, B5 JIS, A5, 8 1/2 x 14, 8 1/2 x 11, 7 1/4 x 10 1/2, 8 x 13, 8 1/2 x 13, 8 1/4 x 13, 16K, Custom Size, 4 1/8 x 9 1/2, 3 7/8 x 7 1/2, C5 Env, C6 Env, DL Env, 5 1/2 x 8 1/2, B6 JIS, A6

Paper Type: Tray 1

Paper Input Menu

Specifies the paper type for tray 1.

Default: [Middle Thick]

• Middle Thick, Thick Paper 1, Recycled Paper, Color Paper, Preprinted, Prepunched, Letterhead, Thick Paper 2, Bond Paper, Cardstock, Label Paper, Envelope, Thin Paper, Plain Paper

Paper Type: Tray 2

Specifies the paper type for tray 2.

This setting appears only when the optional paper feed unit is installed.

Default: [Middle Thick]

• Middle Thick, Thick Paper 1, Recycled Paper, Color Paper, Preprinted, Prepunched, Letterhead, Thin Paper, Plain Paper

Paper Type: Bypass Tray

Specifies the paper type for the bypass tray.

Default: [Middle Thick]

• Middle Thick, Thick Paper 1, Recycled Paper, Color Paper, Prepunched, Letterhead, Thick Paper 2, Bond Paper, Cardstock, Label Paper, Envelope, Thin Paper, Plain Paper

Tray Priority

Selects the tray that the printer uses first for printer jobs from tray 1 or tray 2.

If automatic tray selection is specified for the print job and both tray 1 and tray 2 contain paper that matches the print job, the printer starts to print from the specified tray. If that tray runs out of paper, the printer automatically switches to the other tray to continue printing.

5. Making Printer Settings Using the Control Panel

[Tray 2] appears only when the optional paper feed unit is installed.

Default: [Tray 1]

• Tray 1

• Tray 2

Bypass Priority

Specifies how print jobs using the bypass tray are handled.

Default: [Machine Setting]

• Machine Setting

The printer prints all print jobs according to the printer's settings.

An error will occur if the paper size/type settings of the printer and printer driver do not match.

• Any Size/Type

The printer prints all print jobs according to the printer driver's settings.

Printing proceeds even if the paper size/type settings of the printer and printer driver do not match. However, if the paper is too small for the print job, the printed image will be cropped.

• Any Custom S/T

The printer prints custom size print jobs according to the printer driver’s settings and prints standard size print jobs according to the printer’s settings.

For custom size print jobs, printing proceeds even if the paper size/type settings of the printer and printer driver do not match. However, if the paper is too small for the print job, the printed image will be cropped.

For standard size print jobs, an error will occur if the paper size/type settings of the printer and printer driver do not match.

• JIS stands for “Japanese Industrial Standard”.

• For details about the type of paper loaded in each tray, see Hardware Guide.

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List/Test Print Menu

You can print lists of configurations on printer or the paper printings.

Also, you can check the types and characters of all the printable fonts.

Printing the Configuration Page

Use the following procedure to print the configuration page.

• The configuration page is printed on A4 or Letter (81/2 " x 11 ") size paper from the priority tray. Load this size of paper into the priority tray before printing the configuration page.

1. Press the [Menu] key.

The menu screen appears.

2. Press the [ ][ ] keys to select [List/Test Print], and then press the [OK] key.

3. Press the [ ][ ] keys to select [Config. Page], and then press the [OK] key.

The configuration page is printed. The [List/Test Print] screen appears on completion of printing.

4. Press the [Menu] key to return to the initial screen.

• If you start configuration page printing when appropriate paper is not loaded, an error message appears. If this happens, load appropriate paper in a tray, and then perform a form feed, or cancel the job.

• For details about the items displayed on the configuration page, see p.110 "Reading the Configuration Page".

5. Making Printer Settings Using the Control Panel

List/Test Print Menu Parameters

This section explains about parameter that can be set on the List/Test Print menu.

Config. Page

Prints the current configurations and general information of the printer.

Menu List

Prints the menu list showing all available menus.

Test Page

Prints a test page for checking the printing condition.

PCL Font List

Prints the current configuration and installed PCL font list.

PS Font List

Prints the current configuration and installed PostScript font list.

Maintenance Pg.

Prints the maintenance page.

• Due to print layout limitations, the menu order of the menu list might not match to that of the display panel.

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Maintenance Menu

You can adjust the color registration or specify the toner near-end notification timing.

Adjusting the Color Registration

After moving the printer, printing on thick paper, or printing repeatedly for some time, color degradation may occur. By performing color registration adjustment, you can restore optimum print quality.

If documents show color degradation after the printer is moved, perform automatic color adjustment.

1. Press the [Menu] key.

The menu screen appears.

2. Press the [ ][ ] keys to select [Maintenance], and then press the [OK] key.

3. Press the [ ][ ] keys to select [Color Dens/Reg], and then press the [OK] key.

4. On the confirmation screen, press the [OK] key.

Automatic color adjustment begins.

A confirmation message appears when the adjustment is complete.

5. Press the [Menu] key to return to the initial screen.

Maintenance Menu Parameters

This section explains about parameters that can be set on the Maintenance menu.

Color Dens/Reg

Adjusts color density and registration automatically.

TonerAlmstEmpty

Specifies the low toner level notification timing.

Default: [Normal]

5. Making Printer Settings Using the Control Panel

• Normal

A low toner level notification will be made when the number of pages that can be printed with the remaining toner is approximately 200.

• Notify Later

A low toner level notification will be made when the number of pages that can be printed with the remaining toner is approximately 100.

• Notify Sooner

A low toner level notification will be made when the number of pages that can be printed with the remaining toner is approximately 300.

Anti-Humid Lvl

You can set the printer to produce prints in consistent quality even when humidity is high.

Default: [Off]

• Off

• Level 1

Select this mode if printouts are blurred.

• Level 2

Select this mode if printouts are curled and/or blurred. Note that if you select this mode, the first print takes longer than subsequent prints to complete.

• Level 3

Select this mode if printouts are still curled and/or blurred even when prints are made in [Level 2]. Note that this mode requires more time to produce the first print than [Level 2].

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System Menu

You can set basic functions required to use the printer. The printer can be used on factory default, but the configuration can be changed depending on the condition of the user. The changed condition holds even if the printer is turned off.

Changing the System Menu

Use the following procedure to change the settings for Energy Saver timer.

1. Press the [Menu] key.

The menu screen appears.

2. Press the [ ][ ] keys to select [System], and then press the [OK] key.

3. Press the [ ][ ] keys to select [Energy Saver 2], and then press the [OK] key twice.

4. Press the [ ][ ] keys to select [On], and then press the [OK] key.

5. Press the [ ][ ] keys to select [E.Saver2 Timer], and then press the [OK] key.

6. Specify the lead time needed to switch to the Energy Saver mode using [ ][ ] keys.

7. Press the [OK] key.

The selected lead time is displayed for two seconds with an asterisk, and then the [Energy Saver 2] screen appears.

8. Press the [Menu] key to return to the initial screen.

System Menu Parameters

This section explains about parameters that can be set on the System menu.

5. Making Printer Settings Using the Control Panel

Auto Continue

Sets the printer to ignore an error with paper size or type and continue printing. The printing stops temporarily when an error is detected, and restarts automatically after about ten seconds using the settings made on the control panel.

However, even if you set to [On] and certain errors occur, the current job may be canceled, and the printer automatically performs the next queued job.

Default: [Off]

• Off

• On

Copies

Specifies the number of pages to print.

This setting is disabled if the number of pages to print is specified by command or the printer driver.

Default: "1"

• 1 - 999

Sub Paper Size

Sets the printer to print onto paper of another size if the specified paper is not loaded in any tray. Alternative sizes are preset to A4 and Letter.

Default: [Off]

• Off

• Auto

Duplex

Sets the printer to print on both sides of paper according to the specified binding method.

Default: [Off]

• Off

• Short Edge Bind

• Long Edge Bind

Blank Pg. Print

Sets the printer to print blank pages.

When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if you select [Off].

Default: [On]

• On

• Off

Energy Saver 1

Sets the printer to enter Energy Saver mode 1 if the printer has been idle for about 30 seconds. It takes less time to recover from Energy Saver mode 1 than from power-off state or Energy Saver mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2.

Default: [Off]

• Off

• On (30 seconds)

Energy Saver 2

Sets the printer to enter Energy Saver mode 2 after the period of time specified for this setting is passed. The printer consumes less power in Energy Saver mode 2 than in Energy Saver mode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Saver mode 1.

Default: [On] (10.1 minutes)

• On (1 to 240 minutes, in 1 minute increments)

• Off

B&W Page Detect

System Menu

Sets the printer to print all monochrome pages in monochrome mode even if color printing is specified.

Default: [On]

• On

• Off

Restore Default

Resets the printer settings to their factory-set defaults.

Prt. Err.Report

Sets the printer to print an error page when the printer detects a printer or memory error.

Default: [Off]

• On

• Off

BW Prt Priority

Sets the printer to suppress the consumption of color toner when printing black-and-white pages.

Also, the amount of color toner consumed during warm-up time for maintenance will also be lowered.

Default: [Off]

• Off

• On

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5. Making Printer Settings Using the Control Panel

Host Interface Menu

You can set configurations about network connections and communication.

The changed configuration holds even if the printer is turned off.

Changing the Host Interface Menu

Use the following procedure to change the network settings.

1. Press the [Menu] key.

The menu screen appears.

2. Press the [ ][ ] keys to select [Host Interface], and then press the [OK] key.

3. Press the [ ][ ] keys to select [Network Setting], and then press the [OK] key.

4. Press the [ ][ ] keys to select [IPv4 Config.], and then press the [OK] key.

5. Press the [ ][ ] keys to select [DHCP], and then press the [OK] key.

6. Press the [ ][ ] keys to select [Active] or [Inactive] according to the network

environment, and then press the [OK] key.

If you select [Active], proceed to step 10.

7. Press the [ ][ ] keys to select [IP Address], and then press the [OK] key.

8. Specify the printer’s IPv4 address using [ ][ ] keys, and then press the [OK] key.

• To go to the next field, press the [OK] key.

• To go back to the previous field, press the [Escape] key.

9. Set the subnet mask and gateway address.

Set values for each setting following the same procedure as for the IPv4 address.

10. Press the [Menu] key to return to the initial screen.

Host Interface Menu

Host Interface Menu Parameters

This section explains parameters that can be set on the Host Interface menu.

Timeout:LockPrt

Specifies how many seconds the printer holds a new Locked Print file, when the printer cannot store any more Locked Print files. Within this time, you can print or delete the new Locked Print file. You can also print or delete an existing Locked Print file so that the new Locked Print file can be stored in the printer.

Default: "60" seconds

• 0 to 300 seconds, in increments of 1 second

Timeout: USB

Specifies how many seconds the printer should wait before ending a print job that is receiving via USB. If printing is frequently interrupted by data from other ports, increase the timeout period.

Default: [60 sec.]

• 60 sec.

• 300 sec.

• 15 sec.

Timeout: NW

Specifies how many seconds the printer should wait before ending a print job that is receiving via Ethernet. If printing operation is frequently interrupted by data from other ports, you can increase the timeout period.

Default: [60 sec.]

• 60 sec.

• 300 sec.

• 15 sec.

Network Setting

Specifies the network-related settings.

• Ethernet Speed

Select the network speed to operate the printer.

Default: [Auto Select]

• Auto Select

• 10Mbps Half D.

• 10Mbps Full D.

• 100Mbps Half D.

• 100Mbps Full D.

5. Making Printer Settings Using the Control Panel

• IPsec

Selects whether to enable or disable IPsec.

Default: [Off]

• Off

• On

• MAC Address

Check the MAC address.

• IPv4 Config.

• DHCP

Selects whether to set the IPv4 address, subnet mask, and default gateway address automatically or manually.

Default: [Active]

• Active

• Inactive

• IP Address

Specifies the IPv4 address.

When [DHCP] is set to [Active], the IP address cannot be changed.

To change it, set [DHCP] to [Inactive].

Default: XXX.XXX.XXX.XXX

The numbers represented by "X" vary according to your network environment.

• Subnet Mask

Specifies the subnet mask.

When [DHCP] is set to [Active], the subnet mask cannot be changed.

To change it, set [DHCP] to [Inactive].

Default: XXX.XXX.XXX.XXX

The numbers represented by "X" vary according to your network environment.

• Gateway Address

Specifies the gateway address.

When [DHCP] is set to [Active], the gateway address cannot be changed.

To change it, set [DHCP] to [Inactive].

Default: XXX.XXX.XXX.XXX

The numbers represented by "X" vary according to your network environment.

• IP Addr. Method

Displays the IP address acquisition method.

• DHCP

• Auto IP

• Manual Config.

• Default IP

• IPv6 Config.

• IPv6

Selects whether to enable or disable IPv6.

Default: [On]

• On

• Off

• IP Ad. (DHCP)

Displays the IPv6 address obtained from a DHCP server.

• Manual Address

Host Interface Menu

Specifies the printer's IPv6 address when DHCP is not used. Can contain up to 39 characters.

• Prefix Length

Specifies the prefix length, using a value between 0 and 128.

• Gateway Address

Specifies the IPv6 address of the default gateway. Can contain up to 39 characters.

• Stateless Ad.

Displays the IPv6 stateless addresses obtained from a Router Advertisement.

• Address 1

• Address 2

• Address 3

• Address 4

• Link-local Ad.

Displays the IPv6 link local address.

• DHCP

Sets the printer to receive its IPv6 address from a DHCP server.

When DHCP is used, you cannot specify the IPv6 address manually.

Default: [Off]

5. Making Printer Settings Using the Control Panel

• Off

• On

Fixed USB Port

Specifies whether the same printer driver can be used for multiple printers or not under USB connection.

Default: [Off]

• On

The same printer driver you have installed in your computer can be used with any printer other than the one originally used for installation, if the printer is of the same model.

• Off

You must install the printer driver separately for individual printers, because the printer other than the original will be recognized as a new device upon USB connection.

• Contact your network administrator for information about the network configuration.

PCL Menu

CER408

You can set conditions when using PCL for printing.

Changing the PCL Menu

Use the following procedure to change the settings for orientation.

1. Press the [Menu] key.

PCL Menu

The menu screen appears.

2. Press the [ ][ ] keys to select [PCL Menu], and then press the [OK] key.

3. Press the [ ][ ] keys to select [Orientation], and then press the [OK] key.

4. Press the [ ][ ] keys to select the orientation, and then press the [OK] key.

The selected orientation is displayed for two seconds with an asterisk, and then the [PCL Menu] screen appears.

5. Press the [Menu] key to return to the initial screen.

PCL Menu Parameters

This section explains about parameters that can be set on the PCL Menu.

Orientation

Selects the page orientation.

Default: [Portrait]

• Portrait

• Landscape

Form Lines

Specifies the number of lines per page between 5 and 128.

5. Making Printer Settings Using the Control Panel

Default: 64, 60

Font Number

Specifies the ID of the default font you want to use between 0 and 89.

Default: "0"

Point Size

Specifies the point size you want to use for the default font between 4.00 and 999.75 in 0.25 increments.

Default: [12.00 points]

Font Pitch

Specifies the number of characters per inch you want to use for the default font between 0.44 and

99.99 in 0.01 increments.

This setting is effective only for fixed-space fonts.

Default: [10.00 pitch]

Symbol Set

Specifies the character set for the default font. Available sets are as follows: PC-8, PC-8 D/N, PC-850, PC-852, PC-858, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, Win 3.0, MC Text, ISO L6, ISO L9, PC-775, PC-1004, Win Balt, Math-8, Roman-8, Roman-9, ISO L1, ISO L2, ISO L5

Default: [PC-8]

Courier Font

Selects a courier-type font.

Default: [Regular]

• Regular

• Dark

Ext.A4 Width

Sets the printer to extend the width of the printable area of A4 size paper, reducing side margin width.

Default: [Off]

• Off

• On

Append CR to LF

Sets the printer to append a CR code to each LF code to print text data clearly.

Default: [Off]

• Off

• On

Resolution

Specifies the print resolution in dots per inch.

Default: [600 x 600 1Bit]

• 600 x 600 1Bit

• 600 x 600 2Bit

• 600 x 600 4Bit

PCL Menu

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5. Making Printer Settings Using the Control Panel

PS Menu

You can set conditions when using PostScript for printing.

Changing the PS Menu

Use the following procedure to change the settings for resolution.

1. Press the [Menu] key.

The menu screen appears.

2. Press the [ ][ ] keys to select [PS Menu], and then press the [OK] key.

3. Press the [ ][ ] keys to select [Resolution], and then press the [OK] key.

4. Press the [ ][ ] keys to select the resolution, and then press the [OK] key.

The selected resolution is displayed for two seconds with an asterisk, and then the [PS Menu] screen appears.

5. Press the [Menu] key to return to the initial screen.

PS Menu Parameters

This section explains about parameters that can be set on the PS Menu.

Resolution

Specifies the print resolution in dots per inch.

Default: [600 x 600 1Bit]

• 600 x 600 1Bit

• 600 x 600 2Bit

• 600 x 600 4Bit

Color Profile

Specifies the color profile.

Default: [Solid Color]

• Solid Color

• Photographic

• Off

• Presentation

PS Menu

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5. Making Printer Settings Using the Control Panel

Language Menu

You can set language displayed on the menu.

Changing the Language Menu

Use the following procedure to change the language.

1. Press the [Menu] key.

The menu screen appears.

2. Press the [ ][ ] keys to select [Language], and then press the [OK] key.

3. Press the [ ][ ] keys to select the language, and then press the [OK] key.

The selected item is displayed for two seconds with an asterisk, and then the [Language] screen appears.

4. Press the [Menu] key to return to the initial screen.

Language Menu Parameters

You can select the language you want to use. Available languages are as follows:

English, French, German, Italian, Spanish, Dutch, Swedish, Norwegian, Danish, Finnish, Portuguese.

Default: [English]

6. Monitoring and Configuring the

Printer

This chapter explains how to use Web Image Monitor to monitor the printer or change its settings.

Using Web Image Monitor

Using Web Image Monitor, you can check the printer status and change settings.

Available operations

The following operations can be remotely performed using Web Image Monitor on a computer:

• Displaying the printer's status or settings

• Configuring the printer's settings

• Configuring the user restriction settings

• Configuring the network settings

• Configuring the IPsec settings

• Printing reports

• Setting the administrator password

• Resetting the printer's configuration to the factory default

• Creating backup files of the printer's configuration

• Restoring the printer's configuration from backup files

• Configuring the printer's Energy Saver mode setting

Configuring the printer

To perform the operations from Web Image Monitor, TCP/IP is required.

After the printer is configured to use TCP/IP, operations from Web Image Monitor become available.

Recommended Web browser

• Internet Explorer 6 or later

• Firefox 3.0 or later

• Safari 3.0 or later

• If the previous versions of the Web browser above are used or JavaScript and cookies are not enabled with the Web browser used, display and operation problems may occur.

• If you are using a proxy server, change the Web browser settings. Contact your network administrator for information about the settings.

6. Monitoring and Configuring the Printer

• The previous page may not appear even after the back button of the Web browser is clicked. If this happens, click the refresh button of the Web browser.

• Updating the printer information is not automatically performed. Click [Refresh] in the main area to update the printer information.

• We recommend using Web Image Monitor in the same network.

• When using the printer under DHCP, the IP address may be automatically changed by the DHCP server settings.

• If the HTTP port is disabled, connection to the printer using the printer's URL cannot be established.

Displaying Top Page

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This section explains how to display Web Image Monitor and its Top Page.

Displaying Top Page of Web Image Monitor

1. Start your Web browser.

2. Enter “http://(printer's address)/” in the address bar of the Web browser.

Displaying Top Page

Top Page of Web Image Monitor appears.

If the printer's host name has been registered on the DNS server, you can enter it.

Top Page

Every Web Image Monitor page is divided into the following areas:

6. Monitoring and Configuring the Printer

1. Menu area

If you select menu, its content will be shown on the work area, or the sub area.

2. Tab area

Contains menus for the Status and Counter modes and tabs for switching between them.

3. FAQs/Knowledge Base

Provides answers to commonly asked questions and other useful information about using this printer.

Click [FAQs/Knowledge Base] to view the Frequently Asked Questions. An internet connection is required to view the Frequently Asked Questions.

4. Main area

Displays the contents of the item selected in the menu area.

Printer information in the main area is not automatically updated. Click [Refresh] at the upper right in the main area to update the printer information. Click the Web browser's [Refresh] button to refresh the entire browser screen.

• The FAQs/Knowledge Base are not available in certain languages.

Changing the Interface Language

Select the desired interface language from the [Language] list.

Checking the System Information

Click [Home] to display the main page of Web Image Monitor. You can check the current system information on this page.

This page contains the following tabs: [Status], [Counter], and [Machine Information].

Checking the Status Information

Click the [Status] tab on the main page to display system information, paper tray status and toner levels.

Item Description

Model Name Shows the name of the printer.

Location Shows the location of the printer as registered on the [SNMP] page.

Contact Shows the contact information of the printer as registered on the [SNMP]

page.

Host Name Shows the host name specified in [Host Name] on the [DNS] page.

Device Status Shows the current messages on the printer's display.

Toner

Item Description

Black Shows the amount of black toner remaining.

Magenta Shows the amount of magenta toner remaining.

Yellow Shows the amount of yellow toner remaining.

Cyan Shows the amount of cyan toner remaining.

6. Monitoring and Configuring the Printer

Item Description

Waste Toner Bottle Shows the remaining life of the waste toner bottle, as "Status OK", "Almost

Full" or "Full".

Intermediate Transfer Unit

Fusing Unit Shows the remaining life of the fusing unit, as "Status OK", "Replacement

Transfer Roller Shows the remaining life of the transfer belt, as "Status OK", "Replacement

Paper Tray

Item Description

Tray 1 Shows the current state and paper size/type setting of tray 1.

Tray 2 Shows the current state and paper size/type setting of tray 2.

Bypass Tray Shows the current state and paper size/type setting of the bypass tray.

Shows the remaining life of the transfer unit, as "Status OK", "Replacement Required Soon" or "Replacement Required".

For replacing, contact your sales or service representative.

Required Soon" or "Replacement Required".

For replacing, contact your sales or service representative.

Required Soon" or "Replacement Required".

For replacing, contact your sales or service representative.

• The information about tray 2 appears only when the optional paper feed unit is installed.

• If non-genuine print cartridges are installed, toner life cannot be reliably indicated.

• For details about the printer's location and contact information, see p.91 "Configuring the SNMP Settings".

• For details about the printer's host name, see p.89 "Configuring the DNS Settings".

Checking the Counter Information

Click the [Counter] tab on the main page to check the counter information.

Checking the System Information

Machine Counter

Item Description

Machine Counter Shows the following for pages printed, including lists/reports:

• Total number of pages

• Number of color pages

• Number of black-and-white pages

Black Shows the following for pages printed, including lists/reports:

• Accumulated value of black toner A4 page coverage (in percent)

• Accumulated value of black toner consumption (converted into fullycovered A4 pages)

Cyan Shows the following for pages printed, including lists/reports:

• Accumulated value of cyan toner A4 page coverage (in percent)

• Accumulated value of cyan toner consumption (converted into fullycovered A4 pages)

Magenta Shows the following for pages printed, including lists/reports:

• Accumulated value of magenta toner A4 page coverage (in percent)

• Accumulated value of magenta toner consumption (converted into fully-covered A4 pages)

Yellow Shows the following for pages printed, including lists/reports:

• Accumulated value of yellow toner A4 page coverage (in percent)

• Accumulated value of yellow toner consumption (converted into fullycovered A4 pages)

6. Monitoring and Configuring the Printer

Economy Color Prints

Item Description

Economy Color Prints (Color)

Black Shows the following for pages printed in Economy Color Printing mode:

Cyan Shows the following for pages printed in Economy Color Printing mode:

Magenta Shows the following for pages printed in Economy Color Printing mode:

Yellow Shows the following for pages printed in Economy Color Printing mode:

Shows the pages printed in Economy Color Printing mode.