Ricoh SP C242DN Users Guide
Operating Instructions
Software Guide
Preparing for Printing
1
Setting Up the Printer Driver
2
Other Print Operations
3
Direct Printing from a Digital Camera (PictBridge)
4
Making Printer Settings Using the Control Panel
5
Monitoring and Configuring the Printer
6
Using a Print Server
7
Special Operations under Windows
8
Mac OS X Configuration
9
Appendix
10
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read "Safety
Information" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and
benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or
accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your
legal advisor.
Important
Contents of this manual are subject to change without prior notice.
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result
of handling or operating the machine.
For good print quality, the manufacturer recommends that you use genuine toner from the manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the manufacturer with your office products.
Some illustrations in this manual might be slightly different from the machine.
TABLE OF CONTENTS
How to Read This Manual.................................................................................................................................6
Symbols...........................................................................................................................................................6
About IP Address............................................................................................................................................6
Model-Specific Information...............................................................................................................................7
Manuals for This Printer......................................................................................................................................8
List of Option.......................................................................................................................................................9
1. Preparing for Printing
Confirming the Connection Method...............................................................................................................11
Network Connection...................................................................................................................................11
USB Connection...........................................................................................................................................12
Configuring Option and Paper Settings.........................................................................................................13
2. Setting Up the Printer Driver
Accessing the Printer Properties......................................................................................................................15
Windows XP and Windows Server 2003/2003 R2 - Making Printer Settings.....................................15
Windows Vista/7 and Windows Server 2008/2008 R2 - Making Printer Settings............................17
3. Other Print Operations
If a Paper Mismatch Occurs............................................................................................................................19
Performing Form Feed.................................................................................................................................19
Canceling a Print Job...................................................................................................................................19
Canceling a Print Job.......................................................................................................................................20
Canceling a Print Job Using the Control Panel..........................................................................................20
Windows - Canceling a Print Job from the Computer..............................................................................20
Printing Confidential Documents.....................................................................................................................21
Storing a Locked Print File...........................................................................................................................21
Printing a Locked Print File...........................................................................................................................22
Deleting a Locked Print File.........................................................................................................................23
Checking which Locked Print File Jobs Have Been Canceled..................................................................24
Combining Multiple Pages into Single Page..................................................................................................26
Types of Combine Printing..........................................................................................................................26
Restricting Printer Functions According to User..............................................................................................29
Enabling the User Restriction Settings.........................................................................................................29
When Printer Functions are Restricted............................................................................................................33
Collate...............................................................................................................................................................34
1
Cover.................................................................................................................................................................35
Saving on Toner When Printing......................................................................................................................36
Printing a Document Using Only Specific CMYK Colors..............................................................................37
Watermark........................................................................................................................................................38
4. Direct Printing from a Digital Camera (PictBridge)
What Is PictBridge?..........................................................................................................................................39
PictBridge Printing.............................................................................................................................................40
What Can Be Done on This Printer.................................................................................................................41
Index Printing................................................................................................................................................41
Paper Size....................................................................................................................................................41
N-up Layout.................................................................................................................................................42
Image Print Size...........................................................................................................................................42
Exiting PictBridge..............................................................................................................................................43
When PictBridge Printing Does Not Work.....................................................................................................44
5. Making Printer Settings Using the Control Panel
Menu Chart.......................................................................................................................................................47
Paper Input Menu.............................................................................................................................................50
Changing the Paper Input Menu................................................................................................................50
Paper Input Menu Parameters....................................................................................................................50
List/Test Print Menu..........................................................................................................................................53
Printing the Configuration Page..................................................................................................................53
List/Test Print Menu Parameters..................................................................................................................54
Maintenance Menu.........................................................................................................................................55
Adjusting the Color Registration.................................................................................................................55
Maintenance Menu Parameters.................................................................................................................55
System Menu....................................................................................................................................................57
Changing the System Menu........................................................................................................................57
System Menu Parameters............................................................................................................................57
Host Interface Menu........................................................................................................................................60
Changing the Host Interface Menu............................................................................................................60
Host Interface Menu Parameters................................................................................................................61
PCL Menu..........................................................................................................................................................65
Changing the PCL Menu.............................................................................................................................65
2
PCL Menu Parameters.................................................................................................................................65
PS Menu............................................................................................................................................................68
Changing the PS Menu...............................................................................................................................68
PS Menu Parameters...................................................................................................................................68
Language Menu...............................................................................................................................................70
Changing the Language Menu...................................................................................................................70
Language Menu Parameters.......................................................................................................................70
6. Monitoring and Configuring the Printer
Using Web Image Monitor.............................................................................................................................71
Displaying Top Page........................................................................................................................................73
Displaying Top Page of Web Image Monitor...........................................................................................73
Top Page......................................................................................................................................................73
Changing the Interface Language..............................................................................................................74
Checking the System Information....................................................................................................................75
Checking the Status Information.................................................................................................................75
Checking the Counter Information..............................................................................................................76
Checking the Machine Information............................................................................................................78
Configuring the System Settings......................................................................................................................80
Configuring the Paper Settings...................................................................................................................80
Configuring I/O Timeout Settings..............................................................................................................82
Configuring the Black-and-White Print Priority Settings............................................................................83
Restricting Printer Functions According to User..............................................................................................85
Configuring the Network Settings...................................................................................................................86
Checking the Network Status......................................................................................................................86
Configuring the IPv6 Settings......................................................................................................................87
Configuring the Network Application Settings..........................................................................................88
Configuring the DNS Settings.....................................................................................................................89
Configuring the Auto E-mail Notification Settings.....................................................................................90
Configuring the SNMP Settings..................................................................................................................91
Configuring the SMTP Settings...................................................................................................................92
Configuring the POP3 Settings...................................................................................................................93
Configuring the IPsec Settings.........................................................................................................................95
Configuring the IPsec Global Settings........................................................................................................95
3
Configuring the IPsec Policy........................................................................................................................96
Printing Lists/Reports.....................................................................................................................................101
Configuring the Administrator Settings.........................................................................................................102
Configuring the Administrator Password.................................................................................................102
Resetting the Printer's Settings...................................................................................................................102
Backing Up the Printer's Settings..............................................................................................................103
Restoring the Printer's Settings from a Backup File..................................................................................104
Configuring the Energy Saver Mode Settings.........................................................................................105
Printer Status Notification by E-Mail............................................................................................................107
Mail Authentication...................................................................................................................................107
SNMP.............................................................................................................................................................109
Reading the Configuration Page..................................................................................................................110
7. Using a Print Server
Preparing Print Server....................................................................................................................................113
8. Special Operations under Windows
Printing Files Directly from Windows............................................................................................................115
Setup...........................................................................................................................................................115
Using a Host Name Instead of an IPv4 Address....................................................................................115
Printing Commands...................................................................................................................................116
9. Mac OS X Configuration
Setting Up the PPD File..................................................................................................................................119
Setting Up Options........................................................................................................................................120
Setting Up for Printing....................................................................................................................................121
Making Paper Settings from an Application...........................................................................................121
Printing from an Application.....................................................................................................................121
Canceling a Print Job from the Computer....................................................................................................122
Using PostScript 3..........................................................................................................................................123
10. Appendix
Functions and Network Settings Available in an IPv6 Environment..........................................................127
Available Functions...................................................................................................................................127
Transmission Using IPsec...............................................................................................................................128
Encryption and Authentication by IPsec..................................................................................................128
Security Association..................................................................................................................................129
4
Encryption Key Exchange Settings Configuration Flow.........................................................................130
Specifying Encryption Key Exchange Settings........................................................................................130
Specifying IPsec Settings on the Computer.............................................................................................131
Enabling and Disabling IPsec Using the Control Panel..........................................................................133
Cautions to Take When Using in a Network...............................................................................................134
Using DHCP...............................................................................................................................................134
Using Adobe PageMaker Version 6.0, 6.5, or 7.0...................................................................................135
When Using Windows Terminal Service/MetaFrame...............................................................................136
Operating Environment.............................................................................................................................136
Supported Printer Drivers..........................................................................................................................136
Limitations...................................................................................................................................................136
Copyright Information about Installed Applications...................................................................................138
expat...........................................................................................................................................................138
JPEG LIBRARY............................................................................................................................................138
Trademarks.....................................................................................................................................................139
INDEX...........................................................................................................................................................141
5
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
(mainly Europe and Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see p.7 "Model-Specific
Information".
About IP Address
In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.
6
Model-Specific Information
CER068
This section explains how you can identify the region your printer belongs to.
There is a label on the rear of the printer, located in the position shown below. The label contains details
that identify the region your printer belongs to. Read the label.
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your printer.
(mainly Europe and Asia)
If the label contains the following, your printer is a region A model:
• CODE XXXX -22, -27
• 220-240V
(mainly North America)
If the label contains the following, your printer is a region B model:
• CODE XXXX -17
• 120 V
• Dimensions in this manual are given in two units of measure: metric and inch. If your printer is a
Region A model, refer to the metric units. If your printer is a Region B model, refer to the inch units.
7
Manuals for This Printer
Read this manual carefully before you use this printer.
Refer to the manuals that are relevant to what you want to do with the printer.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
• Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
• A Web browser must be installed in order to view the html manuals.
Safety Information
Contains information about safe usage of this printer.
To avoid injury and prevent damage to the printer, be sure to read this.
Quick Installation Guide
Contains procedures for removing the printer from its box, and connecting it to a computer.
Hardware Guide
Contains information about paper; names and functions of the parts of this printer; and procedures
such as installing options, replacing consumables, responding to error messages, and resolving
jams.
Driver Installation Guide
Contains procedures for installing the PCL and DDST printer drivers. This manual is included on the
driver CD-ROM.
PostScript 3 Installation Guide
Contains procedures for installing the PostScript 3 printer driver. This manual is included on the
driver CD-ROM.
Software Guide (This manual)
Contains information about using this printer, its software, and its security functions.
8
List of Option
This section provides a list of option for this printer, and how it is referred to as in this manual.
Option List Referred to as
Paper Feed Unit TK1010 Paper feed unit
• For details about the specifications of this option, see "Specifications", Hardware Guide.
9
10
1. Preparing for Printing
CER411
1
This chapter explains the preparation procedure to use this printer.
Confirming the Connection Method
This printer supports network and USB connection.
Before installing the printer driver, check how the printer is connected. Follow the driver installation
procedure that is appropriate to the connection method.
The printer drivers can be installed from the driver CD-ROM provided with this printer.
Network Connection
This printer can be used as a Windows printing port or network printer.
Using this printer as the Windows printing port
Network connections can be established via Ethernet.
Operating system
Windows XP/Vista/7, and Windows Server 2003/2003 R2/2008/2008 R2
Connection method
Ethernet (10BASE-T/100BASE-TX)
Available ports
Standard TCP/IP
11
CER503
1. Preparing for Printing
1
• For details about how to use this printer as the Windows printing port, see “Installing the Printer
Driver When Using the Network Connection (Windows)”, Driver Installation Guide or PostScript 3
Installation Guide.
Using as a network printer
This printer can be used as the Windows network printer.
• For details about how to use this printer as a Windows network printer, see “Installing the Printer
Driver to Use As a Windows Network Printer”, Driver Installation Guide or PostScript 3 Installation
Guide.
USB Connection
This printer can be connected directly to a computer using a USB cable.
• For details about how to install the printer driver, see “Installing the Printer Driver When Using the
USB Connection (Windows)”, Driver Installation Guide or PostScript 3 Installation Guide.
12
Configuring Option and Paper Settings
1
Configuring Option and Paper Settings
Configure the printer driver according to the printer's option and paper settings.
• Manage Printers permission is required to change the printer properties in the [Printers] folder. Log
on as an Administrators group member to acquire this permission.
• Make sure that [Enable bidirectional support] in the [Port] tab of the printer properties is selected.
The printer cannot print if [Enable bidirectional support] is not selected.
Conditions for Bidirectional Communication
Bidirectional communication allows the computer to retrieve the printer's paper settings, current
status, and other information.
To establish bidirectional communication, the following conditions must be met:
• Operating system of the computer: Windows XP/Vista/7, and Windows Server 2003/2003
R2/2008/2008 R2
• When connected via a network
The printer is connected via a standard TCP/IP port, and the default port name must not be
changed.
[Enable bidirectional support] in the [Port] tab of the printer properties is selected.
• When connected via USB
The printer is connected to the computer's USB port using a USB interface.
[Enable bidirectional support] in the [Port] tab of the printer properties is selected.
The following procedure is based on Windows XP as an example.
Printing is possible without bidirectional communication, but the computer will not be able to retrieve the
status of print jobs. For this reason, we recommend you enable bidirectional communication when
possible.
1. On the [Start] menu, click [Printers and Faxes].
2. Click the printer icon you want to use.
3. On the [File] menu, click [Properties].
4. Click the [Accessories] tab.
5. Click [Update Now].
If bidirectional communication is not established, select the installed option manually.
6. Click the [Paper Size Settings] tab.
7. Select the tray you want to use, then select the paper size, and then click [Update Now].
If bidirectional communication is not established, select the tray and paper size manually.
13
1. Preparing for Printing
1
8. Click [OK] to close the printer properties dialog box.
14
2. Setting Up the Printer Driver
2
This chapter explains about accessing the printer properties and making the printer settings.
Accessing the Printer Properties
Windows XP and Windows Server 2003/2003 R2 - Making Printer Settings
Making the printer default settings - the [Printers and Faxes] window
• To change the printer default settings including option configuration settings, log on using an
account that has Manage Printers permission. Members of the Administrators group have Manage
Printers permission by default.
• You cannot change the printer default settings for each user. Settings made in the printer properties
dialog box are applied to all users.
1. On the [Start] menu, click [Printers and Faxes].
The [Printers and Faxes] window appears.
2. Click the icon of the printer you want to use.
3. On the [File] menu, click [Properties].
The printer properties dialog box appears.
4. Make the necessary settings, and then click [OK].
• Settings you make here are used as the default settings for all applications.
• When accessing the PostScript3 printer properties, do not change settings for [Form to Tray
Assignment].
• For details about settings, see the printer driver Help.
Making the printer default settings - Printing Preferences
• You cannot change the printer default settings for each user. Settings made in the printer properties
dialog box are applied to all users.
15
2. Setting Up the Printer Driver
2
1. On the [Start] menu, click [Printers and Faxes].
The [Printers and Faxes] window appears.
2. Click the icon of the printer you want to use.
3. On the [File] menu, click [Printing Preferences...].
The [Printing Preferences] dialog box appears.
4. Make the necessary settings, and then click [OK].
• Settings you make here are used as the default settings for all applications.
• For details about settings, see the printer driver Help.
Making printer settings from an application
You can make printer settings for a specific application.
To make printer settings for a specific application, open the [Printing Preferences] dialog box from that
application. The following explains how to make settings for the WordPad application provided with
Windows XP.
1. On the [File] menu, click [Print...].
The [Print] dialog box appears.
2. Select the printer you want to use in the [Select Printer] list, and then click [Preferences].
3. Make the necessary settings, and then click [OK].
• The procedure to open the [Printing Preferences] dialog box may vary depending on the
application. For details, see the manuals provided with the application you use.
• Any settings you make in the procedure above are valid for the current application only.
• General users can change the properties displayed in the [Print] dialog box of an application.
Settings made here are used as defaults when printing from this application.
• For details about settings, see the printer driver Help.
16
Accessing the Printer Properties
2
Windows Vista/7 and Windows Server 2008/2008 R2 - Making Printer Settings
Making the printer default settings - the printer properties
• To change the printer default settings including option configuration settings, log on using an
account that has Manage Printers permission. Members of the Administrators group have Manage
Printers permission by default.
• You cannot change the printer default settings for each user. Settings made in the printer properties
dialog box are applied to all users.
1. On the [Start] menu, click [Control Panel].
The [Control Panel] window appears.
2. Click [Printer] in “Hardware and Sound”.
• If using Windows 7, click [View devices and printers] in "Hardware and Sound".
• If using Windows Server 2008 R2, click [View devices and printers] in "Hardware".
3. Right-click the icon of the printer you want to use, and then click the [Properties].
If using Windows 7 or Windows Server 2008 R2, right-click the icon of the printer you want to use,
and then click [Printer properties].
The printer properties dialog box appears.
4. Make the necessary settings, and then click [OK].
• Settings you make here are used as the default settings for all applications.
• When accessing the PostScript3 printer properties, do not change settings for [Form to Tray
Assignment].
• For details about settings, see the printer driver Help.
Making the printer default settings - Printing Preferences
• You cannot change the printer default settings for each user. Settings made in the printer properties
dialog box are applied to all users.
1. On the [Start] menu, click [Control Panel].
The [Control Panel] window appears.
17
2. Setting Up the Printer Driver
2
2. Click [Printer] in “Hardware and Sound”.
• If using Windows 7, click [View devices and printers] in "Hardware and Sound".
• If using Windows Server 2008 R2, click [View devices and printers] in "Hardware".
3. Right-click the icon of the printer you want to use, and then click [Printing Preferences...].
If using Windows 7 or Windows Server 2008 R2, right-click the icon of the printer you want to use,
and then click [Printing preferences].
The [Printing Preferences] dialog box appears.
4. Make the necessary settings, and then click [OK].
• Settings you make here are used as the default settings for all applications.
• For details about settings, see the printer driver Help.
Making printer settings from an application
You can make printer settings for a specific application.
To make printer settings for a specific application, open the [Printing Preferences] dialog box from that
application. The following explains how to make settings for the WordPad application.
1. On the [File] menu, click [Print...].
The [Print] dialog box appears.
2. Select the printer you want to use in the [Select Printer] list, and then click [Preferences].
3. Make the necessary settings, and then click [OK].
• The procedure to open the [Printing Preferences] dialog box may vary depending on the
application. For details, see the manuals provided with the application you use.
• Any settings you make in the procedure above are valid for the current application only.
• General users can change the properties displayed in the [Print] dialog box of an application.
Settings made here are used as defaults when printing from this application.
• For details about settings, see the printer driver Help.
18
3. Other Print Operations
3
If a Paper Mismatch Occurs
Use the form feed function to continue printing when a paper size or paper type error occurred.
This function can be performed using the control panel.
• If the [Auto Continue] setting under [System] is enabled, the printer ignores the paper type and size
settings and prints on whatever paper is loaded. Printing stops temporarily when the error is
detected, and restarts automatically after about ten seconds using the settings made on the control
panel.
• For details about [Auto Continue], see p.57 "System Menu".
Performing Form Feed
Use the following procedure to perform form feed.
1. While an error message is displayed on the control panel, press the [Stop/Start] key.
Printing starts.
• If you want to print after adding paper to the tray, load the correct paper, and then press the
[Stop/Start] key.
• If a tray with a smaller paper size is selected, the print job may be cut short, or other problems may
occur.
Canceling a Print Job
Use the following procedure to cancel a print job that is related to the printer error occurred.
1. Press the [Job Reset] key.
2. Press the [OK] key.
19
3. Other Print Operations
3
Canceling a Print Job
This section describes how to stop printing from the control panel or computer.
Canceling a Print Job Using the Control Panel
You can cancel a print job using the control panel, if transferring print job is not completed.
1. Press the [Job Reset] key.
2. Press the [OK] key.
Windows - Canceling a Print Job from the Computer
You can cancel a print job from the computer if transferring print job is not completed.
The following procedure is based on Windows XP as an example.
1. Double-click the printer icon on the Windows task tray.
A window appears, showing all print jobs currently queued for printing.
Check the current status of the job you want to cancel.
2. Select the name of the job you want to cancel.
3. On the [Document] menu, click [Cancel].
• In Windows Vista/7 and Windows Server 2008/2008 R2, click [Cancel Printing] on the
[Document] menu.
• You can also open the print job queue window by double-clicking the printer icon in the [Printers
and Faxes] window (the [Printers] window under Vista/7 and Windows Server 2008/2008 R2).
• You cannot stop printing data that has already been processed. For this reason, printing may
continue for a few pages after you cancel printing.
• A print job containing a large volume of data may take considerable time to stop.
• If you cancel a Locked Print job, the printer might have already stored some pages of the job as a
Locked Print file. If this happens, use the control panel to delete the Locked Print file.
• For details about deleting a Locked Print file, see p.23 "Deleting a Locked Print File".
20
Printing Confidential Documents
3
Printing Confidential Documents
If you use the Locked Print function, you can password protect your print job.
This means that your job is printed only after you enter the password using the printer's control panel.
This function prevents unauthorized users from seeing sensitive documents at the printer.
• This function is available only when using the PCL printer driver.
Storing a Locked Print File
This section describes how to store a Locked Print file in the printer using the printer driver.
1. Open the file you want to print on your computer.
2. Open the printer driver's properties.
3. Click the [Setup] tab, and then select [Locked Print].
The [User ID:] and [Password:] text boxes become available.
The [User ID:] text box contains the login user name of your computer account or the user ID that
you used for the previous Locked Print job.
4. Type the password (containing 4 to 8 digits) and user ID (containing 1 to 9 alphanumeric
characters), and then click [OK].
The user ID will be used to identify your Locked Print file on the printer's control panel.
5. Execute a print command.
The print job is stored in the printer as a Locked Print file. You can print the file by entering the
password using the control panel.
• The Locked Print file is automatically erased from the printer's memory when it is printed out, or
when the printer's power is turned off.
• The printer can store a maximum of 5 jobs or 5 MB of Locked Print data at a time.
• Even if the printer cannot store any more Locked Print files, the printer holds a new Locked Print file
for the period of time specified in [Timeout:LockPrt] under [Host Interface] before canceling the job.
Within this time, you can print or delete the new Locked Print file. You can also print or delete an
existing Locked Print file so that the new Locked Print file can be stored in the printer.
• When a Locked Print job is canceled, the printer automatically records the cancellation in a log.
You can use this log to identify which Locked Print jobs have been canceled.
• For details about [Timeout:LockPrt], see p.60 "Host Interface Menu".
21
CER505
3. Other Print Operations
3
Printing a Locked Print File
When there is a Locked Print file stored in the printer, "Locked Print Job Press OK" appears on the
printer's control panel display.
Locked Print Job
Press OK
Use the following procedure to unlock and print the Locked Print file.
1. When the Locked Print message is displayed, press the [OK] key.
2. Press the [ ][ ] keys to select the file you want to print, and then press the [OK] key.
Locked Print:
HH:MM User Code
"HH:MM" is the time when the Locked Print file was stored, and "User Code" is the user ID entered
using the printer driver.
3. Press the [ ][ ] keys to select [Print Job], and then press the [OK] key.
4. Enter the password using the [ ][ ] keys.
• Press the [OK] key to input each digit.
• Press the [Escape] key to discard the current digits and exit to the previous level of the menu
tree.
5. Press the [OK] key.
The Locked Print file is printed.
• Use the following keys to cancel operation:
• [Escape]: Cancels the operation and returns the display to the previous screen.
• [Menu]: Cancels the operation and returns the display to the initial screen.
• If the printer is currently printing, you cannot print a Locked Print file.
• While entering a password using the control panel, the printer cannot begin other print jobs.
22
CER505
Printing Confidential Documents
3
• The Locked Print file is automatically erased from the printer's memory when it is printed out, or
when the printer's power is turned off.
Deleting a Locked Print File
When there is a Locked Print file stored in the printer, "Locked Print Job Press OK" appears on the
printer's control panel display.
Locked Print Job
Press OK
Use the following procedure to delete a Locked Print file. You do not need to enter a password to delete
a Locked Print file.
1. When the Locked Print message is displayed, press the [OK] key.
2. Press the [ ][ ] keys to select the file you want to delete, and then press the [OK] key.
Locked Print:
HH:MM User Code
"HH:MM" is the time when the Locked Print file was stored, and "User Code" is the user ID entered
using the printer driver.
3. Press the [ ][ ] keys to select [Delete Job], and then press the [OK] key.
4. Press the [ ][ ] keys to select [Execute], and then press the [OK] key.
The Locked Print file is deleted.
If there are Locked Print files/logs remaining in the printer, the display returns to the list of Locked
Print files/logs. If there are none remaining, the display returns to the initial screen.
• Use the following keys to cancel operation:
• [Escape]: Cancels the operation and returns the display to the previous screen.
• [Menu]: Cancels the operation and returns the display to the initial screen.
23
CER505
3. Other Print Operations
3
Checking which Locked Print File Jobs Have Been Canceled
When a Locked Print job is canceled, the printer automatically records the cancellation in a log. If the
printer has created a cancellation log, "Locked Print Job Deleted." will appear on the control panel
display.
Locked Print Job
Deleted.
Use the following procedure to check which Locked Print file jobs have been canceled.
1. When the Locked Print message is displayed, press the [OK] key.
2. Press the [ ][ ] keys to find a file whose name starts with an "!" mark.
The "!" mark indicates that the job has been canceled.
Locked Print:
!HH:MM User Code
"HH:MM" is the time when the Locked Print file was stored, and "User Code" is the user ID entered
using the printer driver.
To delete the log entry, proceed to the following steps.
3. Press the [OK] key.
4. Confirm that the log entry you want to delete is selected, and then press the [OK] key.
5. Press the [ ][ ] keys to select [Execute], and then press the [OK] key.
The log is deleted.
If there are Locked Print logs/files remaining in the printer, the display returns to the list of Locked
Print logs/files. If there are none remaining, the display returns to the initial screen.
• Use the following keys to cancel operation:
• [Escape]: Cancels the operation and returns the display to the previous screen.
• [Menu]: Cancels the operation and returns the display to the initial screen.
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Printing Confidential Documents
3
• The printer keeps a log of the 10 most recent canceled jobs. If a Locked Print file is canceled when
the printer's log is already full, the oldest log will be deleted automatically.
• The message "Locked Print Job Deleted." disappears when all log entries are cleared.
• The log will be cleared when the printer is turned off.
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3. Other Print Operations
3
Combining Multiple Pages into Single Page
This section explains how to print multiple pages onto a single sheet. The combine printing function
allows you to economize on paper by printing multiple sheets at reduced size onto a single sheet.
• The following procedure is based on Windows XP as an example. Procedures might vary
depending on the operating system you are using.
• This function is not available if [Booklet] is selected from [Duplex:], or [Zoom %] is selected in
[Paper].
For the PCL printer driver:
1. In the application, on the [File] menu, click [Print].
The [Print] dialog box appears.
2. Select the printer, and then open the [Printing Preferences] dialog box in the
document's native application.
The [Printing Preferences] dialog box appears.
3. On the [Setup] tab, in the [Layout:] list, select a layout type.
4. Select [Draw Frame Border] if you need a frame around each page.
5. After making any additional settings, click [OK].
6. Start printing.
• If the document contains pages with different original sizes, page breaks may occur.
• If the application you are using also has a combine function, disable it. If the application's combine
function is also enabled when the driver's combine function enabled, incorrect printing is likely.
Types of Combine Printing
This section explains the different methods of combine printing that are available. Combine printing
allows you to print 2, 4, 6, 9, or 16 pages at reduced size onto a single sheet and to specify a page
ordering pattern for the combination. For 2 pages per sheet combine, you can select from two patterns.
When combining 4 or more pages onto a single sheet of paper, four patterns are available. The
following illustrations show examples of page ordering patterns for 2- and 4- page combinations when
using the PCL printer driver.
2 Pages per Sheet
• Right, then Down
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CBK522
CBK528
CBK527
CBK528
Combining Multiple Pages into Single Page
3
• Left, then Down
4 Pages per Sheet
• Right, then Down
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CBK523
CBK524
CBK525
CBK526
3. Other Print Operations
3
• Left, then Down
• Down, then Right
• Down, then Left
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