Panasonic KX-FL421 User Manual
Operating Instructions
Compact Laser Fax
Model No. KX-FL421
For hearing or speech impaired TTY users, TTY: 1-877-833-8855
For support:
(for customers in the U.S.A. or
Puerto Rico)
— VISIT
www.panasonic.com/help
— E-MAIL
www.panasonic.com/contactinfo
Please register your product:
http://www.panasonic.com/prodreg
Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID.
Subscription to the appropriate service
through your service provider/telephone
company is required.
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Retailer’s/Dealer’s name and address
Retailer’s/Dealer’s telephone number
Caution:
L This product contains a CR Coin Cell Lithium Battery which contains Perchlorate Material - special handling may
apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate
L The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device, including fax machines, to send any message unless such message clearly contains in a margin
at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity, or other individual sending the message and the telephone
number of the sending machine or such business, other entity, or individual. (The telephone number provided may
not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your fax machine, you should complete the instructions on page 21 to
page 24.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Notice for product disposal, transfer, or return:
L This product can store your private/confidential information. To protect your privacy/confidentiality, we recommend
that you erase the information such as phonebook (or caller information) from the memory before you dispose of,
transfer or return the product.
Environment:
L Panasonic’s strategic direction incorporates concern for the environment into all aspects of the product life cycle,
from product development to energy saving designs; from greater product reusability to waste-conscious
packaging practices.
For U.S.A. only: Please visit www.panasonic.com/environmental
ENERGY STAR:
L As an ENERGY STAR
for energy efficiency. ENERGY STAR is a U.S. registered mark.
Copyright:
L This material is copyrighted by Panasonic System Networks Co., Ltd., and may be reproduced for internal use
only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic System
Networks Co., Ltd.
®
Partner, Panasonic has determined that this product meets the ENERGY STAR guidelines
for more information.
© Panasonic System Networks Co., Ltd. 2010
2
Important Information1For assistance, please visit http://ww w.panasonic.com/helpImportant safety instructions
For your safety
To prevent severe injury and loss of life/property, read
this section carefully before using the unit to ensure
proper and safe operation of your unit.
L The following symbols are used to classify and
describe the level of hazard and injury caused
when the denotation is disregarded and
improper use is performed.
Denotes a potential hazard that could result in
serious injury or death.
Important Information
Power and ground connection
Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your
retailer/dealer or local power company.
For safety purposes this unit is equipped
with a grounded plug. If you do not have this
type of outlet, please have one installed. Do
not defeat this safety feature by tampering
with the plug.
Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
Denotes hazards that could result in minor injury or
damage to the unit.
L The following symbols are used to classify and
describe the type of instructions to be observed.
This type of symbol is used to alert users
to a specific operating procedure that
must not be performed.
This type of symbol is used to alert users
to a specific operating procedure that
must be emphasized in order to operate
the unit safely.
Do not overload power outlets and
extension cords. This can result in the risk of
fire or electric shock.
Completely insert the AC adaptor/power
plug into the power outlet. Failure to do so
may cause electric shock and/or excessive
heat resulting in a fire.
Regularly remove any dust, etc. from the AC
adaptor/power plug by pulling it from the
power outlet, then wiping with a dry cloth.
Accumulated dust may cause an insulation
defect from moisture, etc. resulting in a fire.
Unplug this unit from power outlets if it emits
smoke, an abnormal smell or makes
unusual noise. These conditions can cause
fire or electric shock. Confirm that smoke
has stopped and contact an authorized
service center.
Never touch the plug with wet hands. There
is a danger of electric shock.
Installation
Place the unit securely on a stable, level
surface. Serious damage and/or injury may
result if the unit falls.
To prevent the risk of fire or electrical shock,
do not expose this product to rain or any
type of moisture.
For assistance, please visit http://www.panasonic.com/help
3
Important Information
Make sure that the unit is installed in a well
ventilated room so as not to increase
density of ozone in the air. Since ozone is
heavier than air, it is recommended that air
at floor level be ventilated.
Operating safeguards
Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners.
Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service center when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
Unplug this unit from power outlets and refer
servicing to an authorized service center
when any of the following conditions occur:
L If the power cord is damaged or frayed.
L If the unit has been exposed to rain or
water, or liquid has been spilled into the
unit. Do not use a microwave oven to
speed up the drying process of any
parts of the unit to avoid permanent
damage.
L If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service center.
L If the unit has been dropped or
physically damaged.
L If the unit exhibits a distinct change in
performance.
Follow all warnings and instructions marked
on this unit.
Do not spill liquids (detergents, cleansers,
etc.) onto the telephone line cord plug, or
allow it to become wet at all. This may cause
a fire. If the telephone line cord plug
becomes wet, immediately pull it from the
telephone wall jack, and do not use.
4
For assistance, please visit http://www.panasonic.com/help
LED light
CLASS 1 LED PRODUCT
Important Information
Installation and relocation
After moving the unit from cold areas to
warmer areas, wait approximately 30
minutes before connecting the unit to allow
the unit to adjust to the ambient
temperature. If the unit is connected too
soon after a sudden climate change,
condensation may form inside the unit,
causing malfunction.
Never install telephone wiring during a
lightning storm.
Never install telephone jacks in wet
locations unless the jack is specifically
designed for wet locations.
Never touch uninsulated telephone wires or
terminals unless the telephone line has
been disconnected at the network interface.
Use caution when installing or modifying
telephone lines.
When using the unit, do not look directly at
the CIS’s LED light. Direct eye exposure can
cause eye damage.
CIS’s LED light properties
LED radiation output : Max. 1 mW
Wavelength : Green 520 nm typical
Emission duration : Continuous
Fuser unit
During or immediately after printing, the
fuser unit gets hot. This is normal. Do not
touch the fuser unit.
Laser radiation
The printer of this unit utilizes a laser. Use of
controls or adjustments or performance of
procedures other than those specified
herein may result in hazardous radiation
exposure.
1
Fuser unit
Note:
L The area near the recording paper exit (1) also gets
warm. This is normal.
Toner cartridge
Be careful of the following when you handle the toner
cartridge:
If you ingest any toner, drink several glasses
of water to dilute your stomach contents,
and seek immediate medical treatment.
If any toner comes into contact with your
eyes, flush them thoroughly with water, and
seek medical treatment.
For assistance, please visit http://www.panasonic.com/help
5
Important Information
If any toner comes into contact with your
skin or clothing, wash the area thoroughly
with cold water, then air dry. Do not use hot
water or hair dryer. If there is skin irritation,
seek immediate medical treatment.
If you inhale any toner, move to an area with
fresh air and consult local medical
personnel.
Important safety instructions
When using this unit, basic safety precautions should
always be followed to reduce the risk of fire, electric
shock, or personal injury.
1. Do not use this unit near water, for example near a
bathtub, wash bowl, kitchen sink, etc.
2. During thunderstorms, avoid using telephones
except cordless types. There may be a remote risk of
an electric shock from lightning.
3. Do not use this unit to report a gas leak, when in the
vicinity of the leak.
SAVE THESE INSTRUCTIONS
For best performance
Toner cartridge and drum unit
L When replacing the toner cartridge or drum unit, do
not allow dust, water, or liquids to come in contact
with the drum. This may affect print quality.
L For optimal performance, genuine Panasonic toner
cartridges and drum units are recommended. We
cannot be responsible for problems that may be
caused by a non-Panasonic toner cartridge or drum
unit:
– Damage to the unit
– Poor print quality
– Improper operation
Toner cartridge
L Do not leave the toner cartridge out of the protection
bag for a long time. It will decrease the toner life.
Drum unit
L Read the instructions on page 13 before you begin
installation of the drum unit. After you have read
them, open the drum unit protection bag. The drum
unit contains a photosensitive drum. Exposing it to
light may damage the drum. Once you have opened
the protection bag:
– Do not expose the drum unit to light for more than
5 minutes.
– Do not touch or scratch the black drum surface.
– Do not place the drum unit near dust or dirt, or in
a high humidity area.
– Do not expose the drum unit to direct sunlight.
L To extend the life of the drum unit, the unit should
never be turned OFF immediately after printing.
Leave the power turned ON for a minimum of 30
minutes after printing.
Location
L To avoid malfunction, do not position the unit near
appliances such as TVs or speakers which generate
an intense magnetic field.
Static electricity
L To prevent static electricity damage to the interface
connectors or other electrical components inside the
unit, touch a grounded metal surface before touching
the components.
Environment
L Keep the unit away from electrical noise generating
devices, such as fluorescent lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long period of
time, unplug this unit from the power outlet.
L The unit should be kept away from heat sources such
as heaters, kitchen stoves, etc. It should not be
placed in rooms where the temperature is less than
10 °C (50 °F) or greater than 32.5 °C (90.5 °F). Damp
basements should also be avoided.
L In the printing process, heat is used to fuse toner
onto the page. As a result, it is normal for the
machine to produce an odor during and shortly after
printing. Be sure to use this unit in an area with
proper ventilation.
L Do not cover slots or openings on the unit. Inspect
the air circulation vents regularly and remove any
dust build-up with a vacuum cleaner (1).
1
Routine care
L Wipe the outer surface of the unit with a soft cloth. Do
not use benzine, thinner, or any abrasive powder.
6
For assistance, please visit http://www.panasonic.com/help
Illegal copies
L It is unlawful to make copies of certain
documents.
Copying certain documents may be illegal in your
country. Penalties of fines and/or imprisonment may
be imposed on those found guilty. The following are
examples of items that may be illegal to copy in your
country.
– Currency
– Bank notes and checks
– Bank and government bonds and securities
– Passports and identification cards
– Copyright material or trademarks without the
consent of the owner
– Postage stamps and other negotiable
instruments
This list is not inclusive and no liability is
assumed for either its completeness or accuracy.
In case of doubt, contact your legal counsel.
Notice:
L Install your machine near a supervised area to
prevent illegal copies from being made.
Important Information
For assistance, please visit http://www.panasonic.com/help
7
Table of Contents
1. Table of Contents
1. Introduction and Installation
Accessories
1.1 Supplied accessories .................................. 10
1.2 Accessory information ................................. 10
Finding the Controls
1.3 Description of buttons.................................. 11
1.4 Overview ..................................................... 12
Installation
1.5 Toner cartridge and drum unit ..................... 13
1.6 Paper tray .................................................... 15
1.7 Paper stacker............................................... 15
1.8 Document stacker........................................ 16
1.9 Handset cord ............................................... 16
1.10 Recording paper .......................................... 17
2. Preparation
Connections and Setup
2.1 Connections ................................................ 19
2.2 Dialing mode ............................................... 20
Help
2.3 Help function ............................................... 20
Vo lu m e
2.4 Adjusting volume ......................................... 21
Initial Programming
2.5 Date and time .............................................. 21
2.6 Your logo...................................................... 22
2.7 Your fax number .......................................... 24
3. Telephone
Automatic Dialing
3.1 Storing names and telephone numbers into the
phonebook................................................... 25
3.2 Making a phone call using the phonebook .. 25
3.3 Editing a stored item.................................... 25
3.4 Erasing a stored item .................................. 26
3.5 One-touch dial feature................................. 26
Caller ID
3.6 Caller ID service .......................................... 27
3.7 Viewing and calling back using caller
information................................................... 28
3.8 Erasing caller information............................ 28
3.9 Storing caller information into the phonebook /
one-touch dial.............................................. 29
4.8 Junk fax prohibitor (preventing fax reception
from undesired callers).................................36
5. Distinctive Ring
Distinctive Ring
5.1 Distinctive Ring service................................38
5.2 Using two or more phone numbers on a single
telephone line...............................................38
5.3 Using three or more phone numbers on a
single telephone line ....................................38
5.4 Programming the ring pattern assigned for fax
.....................................................................38
6. Copy
Copying
6.1 Making a copy..............................................39
7. Programmable Features
Features Summary
7.1 Programming................................................41
7.2 Basic features ..............................................42
7.3 Advanced features .......................................43
8. Help
Error Messages
8.1 Error messages – Reports ...........................47
8.2 Error messages – Display............................48
Troubleshooting
8.3 When a function does not work....................50
Replacement
8.4 Replacing the toner cartridge and the drum unit
.....................................................................54
9. Paper Jams
Jams
9.1 Recording paper jam....................................58
9.2 Document jams ............................................60
10.Cleaning
Cleaning
10.1 Cleaning the inside of the unit......................62
4. Fax
Sending Faxes
4.1 Sending a fax manually............................... 30
4.2 Document requirements .............................. 31
4.3 Sending a fax using one-touch dial feature and
phonebook................................................... 32
4.4 Broadcast transmission ............................... 32
4.5 Receiving a fax automatically – Auto answer
ON ............................................................... 34
4.6 Receiving a fax manually – Auto answer OFF
.................................................................... 34
4.7 Using the unit with an answering machine .. 35
8
11.General Information
Printed Reports
11.1 Reference lists and reports ..........................64
Specifications
11.2 Specifications ...............................................65
FCC and Other Information
11.3 FCC and Other Information ..........................67
Limited Warranty
11.4 Limited Warranty (United States and Puerto
Rico).............................................................68
Customer Services
11.5 Customer Services directory........................69
12.Index
12.1 Index........................................................... 70
Table of Contents
9
1. Introduction and Installation
1Introduction and Installation1For assistance, please visit http://ww w.panasonic.com/helpAccessories
1.1 Supplied accessories
1 Power cord
(PNJA1022Z)
3 Handset
(PNLXH1006Z)
5 Paper tray
(PFKS1085Z3)
7 Document stacker
(PNKS1006Z1)
*1
*1
*1
*1
2 Telephone line cord
(PFJA02B002Y)
4 Handset cord
(PQJA10126X)
6 Paper stacker
(PFKS1096Z4)
8 Drum unit
(KX-FAD89)
*1 Part numbers are subject to change without notice.
*2 Prints about 500 letter-size pages with a 5 %
coverage (page 66).
*1
*3 No need to install when using letter-size paper.
Note:
L Save the original carton and packing materials for
future shipping and transportation of the unit.
L After unpacking the product, take care of the packing
materials and/or power plug cap appropriately.
1.2 Accessory information
*1
*1
*1
Accessories for this unit can be ordered online, by fax, or
by telephone.
– Replacement toner cartridge
L Model No. (Part No.): KX-FAT88
– Replacement drum unit
*1
*1
L Model No. (Part No.): KX-FAD89
*1 Prints about 2,000 sheets of letter-size pages
with a 5 % coverage using KX-FAT88. To ensure
that the unit operates properly, we recommend
the use of Panasonic toner cartridge and drum
unit.
o place an order online (for customers in the
.S.A. or Puerto Rico)
isit our web site:
ttp://www.panasonic.com/mfpsupplies
L For questions regarding online orders:
Email:
customerservice@shop.us.panasonic.com
Telephone: (800) 405-0652
9 Starter toner
cartridge
k Operating instructions
(PNQX3022Z)
*2
*1
10
o place an order by fax
ax: (800) 237-9080
nclude:
your name, shipping address and telephone number
j A4 paper guides
(Left: PFKS1097Z2,
Right:
PFKS1098Z2)
*1*3
credit card type, number, expiration date and your
signature
part number and quantity
o place an order by telephone
elephone: (800) 332-5368
Monday - Friday 9 am to 9 pm, EST.)
l Quick installation guide
(PNQW1708Z)
*1
For assistance, please visit http://www.panasonic.com/help
1. Introduction and Installation
Finding the Controls
1.3 Description of buttons
ADC EFGHIJB
KLMN OPQRS T
A {Auto Answer}
L To turn the auto answer setting ON/OFF (page
34).
B {Broadcast}
L To send a document to multiple parties (page 32,
33).
C {Redial/Pause}
L To redial the last number dialed. If the line is busy
when you send a fax, the unit will automatically
redial the number 1 time.
L To insert a pause during dialing.
D {Junk Fax Prohibitor}
L To use junk fax prohibitor (page 36).
E {Caller ID}
L To view caller information (page 28).
L To change the display of the caller information
(page 28).
F {Menu}
L To initiate or exit programming.
G {Quick Scan}
L To store a scanned document into memory, and
then send it (page 30).
H {Help}
L To print helpful information for quick reference
(page 20).
I {Stop}
L To stop an operation or programming session.
L To delete a character from names and telephone
numbers (page 23).
L To return to a previous step during operation.
J {Copy}
L To copy a document (page 39).
K Station keys
L To use the one-touch dial feature (page 26, 32).
L {Lower}
L To select stations 6–10 for the one-touch dial
feature (page 26, 32).
M {Manual Broad}
L To send a document to multiple parties manually
(page 32, 33).
N {Tone}
L To change from pulse to tone temporarily during
dialing when your line has rotary pulse service.
O {Flash}
L To access special telephone services or for
transferring extension calls.
P {Monitor}
L To initiate dialing.
When you press {Monitor} during receiving a
call, you will be able to hear the other party, but
the other party will not be able to hear you.
Q {Handset Mute}
L To mute your voice to the other party during a
conversation. Press again to resume the
conversation.
R Navigator key {A} {B} {^} {V} {<} {>} {Vol um e}
{Phonebook}
L To adjust volume (page 21).
L To search for a stored item (page 25, 32).
L To access the phonebook (page 25).
S {Set}
L To store a setting during programming.
T {Fax}{Start}
L To start sending or receiving a fax.
For assistance, please visit http://www.panasonic.com/help
11
1. Introduction and Installation
1.4 Overview
1
2
3456
78 9
1 Handset
2 Speaker
3 Document guides
4 Paper tray
5 Recording paper entrance
6 Tension plate
7 Document stacker
8 Paper stacker
9 Recording paper exit
j Document exit
k Front cover
l Document entrance
*1
*1
kjl
*1 The paper stacker and document stacker may not be
shown in all illustrations.
12
For assistance, please visit http://www.panasonic.com/help
1. Introduction and Installation
Installation
1.5 Toner cartridge and drum unit
The supplied toner cartridge is a starter toner cartridge.
L To replace the toner cartridge and the drum unit, see
page 54.
Caution:
L Read the following instructions before you begin
installation. After you have read them, open the
drum unit protection bag. The drum unit contains
a photosensitive drum. Exposing it to light may
damage the drum. Once you have opened the
protection bag:
– Do not expose the drum unit to light for more
than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or dirt,
or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will decrease the
toner life.
1 Before opening the protection bag of the new toner
cartridge, shake it vertically more than 5 times.
3 Place the toner cartridge (1) into the drum unit (2)
vertically.
1
2
4 Press down the toner cartridge firmly (1). Keep
pressing while turning the lever on each side of the
toner cartridge towards you (2).
1
1
2
2
2 Remove the toner cartridge and drum unit from the
protection bags. Peel off the seal (1) from the toner
cartridge.
L Do not touch or scratch the black drum surface
(2).
1
2
5 Make sure that the triangles (1) match, to install the
toner cartridge correctly.
1
For assistance, please visit http://www.panasonic.com/help
13
1. Introduction and Installation
6 Lift open the front cover (1), holding the dotted area
(2) on the right side.
2
L If the lower glass (3) is dirty, clean it with a soft
and dry cloth.
1
L Make sure that the triangles (3) match to install
the drum and toner unit correctly.
3
8 Close the front cover (1) by pushing down on both
sides, until locked.
3
7 Install the drum and toner unit (1) by holding the
tabs.
2
1
L Do not touch the transfer roller (2).
1
Toner save feature
If you want to reduce toner consumption, set the toner
save setting to ON (feature #79 on page 45). The toner
cartridge will last approximately 40 % longer. This
feature may lower the print quality.
14
For assistance, please visit http://www.panasonic.com/help
1. Introduction and Installation
1.6 Paper tray
Insert the paper tray (1) into the slot (2) on the back of
the unit.
1
2
3
Note:
L Do not place the unit in an area where the paper tray
may be obstructed (i.e., by a wall, etc.).
L Keep this surface (3) away from walls etc. more
than 50 mm (1
15
/16") to let the unit cool down.
1.7 Paper stacker
Line up the slots (1) in the paper stacker with the pegs
(2) on the bottom of the unit, then insert the two tabs of
the paper stacker into the slots on the unit (3).
2
3
1
Note:
L Do not place the unit in an area where the paper
stacker may be easily bumped into.
L Document and recording paper will be ejected from
the front of the unit. Do not place anything in front of
the unit.
L The paper stacker can hold up to approximately 30
sheets of printed paper. Remove the printed paper
before the paper stacker becomes full.
For assistance, please visit http://www.panasonic.com/help
15
1. Introduction and Installation
1.8 Document stacker
Insert the document stacker (1) into the slots (2).
2
1
Note:
L Make sure the document stacker is inserted
completely, or the document may jam.
1.9 Handset cord
Connect the handset cord (1).
L The jack on the longer, uncoiled end (2) of the
handset cord should be connected to the
handset.
1
2
16
For assistance, please visit http://www.panasonic.com/help
1.10 Recording paper
The unit can hold:
– Up to 250 sheets of 60 g/m
lb) paper.
– Up to 230 sheets of 80 g/m2 (21 lb) paper.
– Up to 200 sheets of 90 g/m
Note for recording paper:
L We recommend that you test paper (especially
special sizes and types of paper) on the unit before
purchasing large quantities.
L Do not use the following types of paper:
– Paper with a cotton and/or fiber content that is
over 20 %, such as letterhead paper or paper
used for resumes
– Extremely smooth or shiny paper, or paper that is
highly textured
– Coated, damaged or wrinkled paper
– Paper with foreign objects attached, such as tabs
or staples
– Paper which has dust, lint or oil stains
– Paper that will melt, vaporize, discolor, scorch or
emit dangerous fumes near 200 °C (392 °F),
such as vellum paper. These materials may
transfer onto the fusing roller and cause damage.
– Moist paper
– Inkjet paper
L Some paper is designed to be printed on only one
side. Try printing on the other side of the paper if you
are not happy with the print quality, or if misfeeding
occurs.
L For proper paper feeding and best print quality, we
recommend using long-grained paper.
L Do not use paper of different types or thickness at the
same time. This may cause paper jams.
L Avoid double-sided printing.
L Do not use paper printed from this unit for double-
sided printing with other copiers or printers. This may
cause paper jams.
L To avoid curling, do not open paper packs until you
are ready to use the paper. Store unused paper in
the original packaging, in a cool and dry location.
L For customers who live in high humidity areas:
Please be sure to store paper in an air-conditioned
room at all times. If you print using moist paper, it
may cause paper jam.
1 Before inserting a stack of paper, fan the paper to
prevent paper jams.
2
to 75 g/m2 (16 lb to 20
2
(24 lb) paper.
1. Introduction and Installation
2 Pull the tension plate forward (1).
1
3 Insert the paper, print-side down (1).
1
2
L The paper should not be over the tab (2).
L If the paper is not inserted correctly, re-adjust the
paper, or the paper may jam.
Correct Incorrect
For assistance, please visit http://www.panasonic.com/help
17
1. Introduction and Installation
4 Push the tension plate back (1).
1
To use A4-size paper
Insert the tabs on the A4 paper guides (1) into the slots.
1
L “L” is shown on the A4 paper guide for the left side.
“R” is shown on the A4 paper guide for the right side.
Note:
L When you use letter or legal paper, you do not
need to install the A4 paper guides.
L Change the recording paper size to “A4” (feature
#16 on page 42).
18
For assistance, please visit http://www.panasonic.com/help
2. Preparation
2Preparation2For assistance, please visit http://ww w.panasonic.com/helpConnections and Setup
2.1 Connections
Caution:
L When you operate this product, the power outlet
should be near the product and easily
accessible.
1 Telephone line cord
L Connect to a single telephone line jack (RJ11C).
2 Power cord
L Connect to the power outlet (120 V, 60 Hz).
3 [EXT] jack
L You can connect an answering machine (page
35) or a telephone. Remove the stopper if
attached.
4 Answering machine (not supplied)
3
DSL filter may be provided by your DSL service
provider.
6
4
1
2
5
Note:
L If any other device is connected to the same
telephone line, this unit may disturb the network
condition of the device.
Using surge protectors
L The warranty does not cover damage due to power
line surges or lightning. For additional protection, we
recommend using a surge protector (5).
If the unit shares a single telephone line with a DSL
service
L Fax transmission/reception may be disturbed, noise
interference may be heard during telephone
conversations, or Caller ID (page 27) may not
function properly. Please attach a DSL filter (6) to
the telephone line cord of the unit to prevent this. A
For assistance, please visit http://www.panasonic.com/help
19
2. Preparation
Help
2.2 Dialing mode
If you cannot dial (page 25, 30), change this setting
depending on your telephone line service.
{Set} {Menu}
1 Press {Menu}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{3}.
DIALING MODE
=TONE [±]
3 Press {1} or {2} to select the desired setting.
{1} “PULSE”: For rotary pulse dial service.
{2} “TONE” (default): For tone dial service.
4 Press {Set}.
5 Press {Menu} to exit.
2.3 Help function
The unit contains helpful information which can be
printed for quick reference.
– “BASIC SETTINGS”:
How to set the date, time, your logo and fax number.
– “FEATURE LIST”:
How to program the features.
– “PHONEBOOK”:
How to store names and numbers in the phonebook
and how to dial them.
– “FAX SND/RCV”:
Help with problems to send/receive faxes.
– “COPIER”:
How to use the copier function.
– “Q and A”:
Frequently asked questions and answers.
– “ERRORS”:
Explanation of error messages shown on the display.
– “REPORTS”:
List of available reports.
– “CALLER ID”:
How to use the Caller ID features.
{Set}
{<}{>}
{Help}
20
1 Press {Help}.
2 Press {<} or {>} repeatedly to display the desired
item.
3 Press {Set}.
L The selected item will be printed.
Volum e
For assistance, please visit http://www.panasonic.com/help
2. Preparation
2.4 Adjusting volume
{A}{B}{Set}
Ringer volume
While the unit is idle, press {A} or {B}.
L If any documents are in the document entrance, you
cannot adjust the volume. Confirm that there are no
documents in the entrance.
To turn the ringer OFF
1. Press {B} repeatedly to display “RINGER OFF=
OK?”.
2. Press {Set}.
L When a call is received, the unit will not ring and
will display “INCOMING CALL”.
L To turn the ringer back ON, press {A}.
Ringer type
L You can select one of three ringer types (feature #17
on page 42).
Handset receiver volume
While using the handset, press {A} or {B}.
Monitor volume
While using the monitor, press {A} or {B}.
Initial Programming
2.5 Date and time
You must set the date and time.
{Set}
{<}{>}
1 Press {Menu}.
2 Press {#}, then {0}{1}.
3 Press {Set}.
L The cursor (|) will appear on the display.
4 Enter the current month/date/year by selecting 2
digits for each.
Example: August 3, 2010
Press {0}{8} {0}{3} {1}{0}.
5 Enter the current hour/minute by selecting 2 digits for
each. Press {*} repeatedly to select “AM” or “PM”.
Example: 3:15PM (12 hour clock entry)
1. Press {0}{3} {1}{5}.
2. Press {*} repeatedly to display “PM”.
6 Press {Set}.
{Menu}
SYSTEM SETUP
PRESS [()]
SET DATE & TIME
PRESS SET
M:|01/D:01/Y:10
TIME: 12:00AM
M:08/D:03/Y:10
TIME: |12:00AM
M:|08/D:03/Y:10
TIME: 03:15AM
M:|08/D:03/Y:10
TIME: 03:15PM
SETUP ITEM [ ]
7 Press {Menu} to exit.
For assistance, please visit http://www.panasonic.com/help
21
2. Preparation
Note:
L The other party’s fax machine will print the date and
time on the top of each page you send according to
your unit’s date and time setting.
L The accuracy of the clock is approximately ±60
seconds a month.
2.6 Your logo
The logo can be your name or the name of your
company.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
If you have subscribed to a Caller ID service
The date and time will be automatically set according to
the received caller information.
L If the time has not previously been set, Caller ID will
not adjust the clock.
L You can turn this feature OFF (feature #33 on page
44).
{Set}
{<}{>}{A}{B}
{Handset Mute} {Stop}{Flash}
1 Press {Menu}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {0}{2}.
YOUR LOGO
PRESS SET
3 Press {Set}.
L The cursor (|) will appear on the display.
LOGO=|
{Menu}
22
4 Enter your logo, up to 30 characters. See the
following character table for details.
5 Press {Set}.
SETUP ITEM [ ]
6 Press {Menu} to exit.
Note:
L Your logo will be printed on the top of each page sent
from your unit.
To select characters with the dial keypad
Keypad Characters
{1} Space # & ’ ( ) @
, –./1
{2} ABCabc2
{3} DEFde f 3
{4} GHI gh i 4
{5} JKLj kl 5
For assistance, please visit http://www.panasonic.com/help
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