PANASONIC KXFL401E User Manual

Operating Instructions

Compact Laser Fax

Model No. KX-FL401E

Please read these operating instructions before using the unit and save for future reference.

This unit is compatible with Caller ID. To use this feature, you must subscribe to the appropriate service of your service provider.

Be sure to use the telephone line cord included in this unit.

This model is designed to be used only in the United Kingdom and Ireland.

How to use the operating instructions

When following operating instructions, always keep the front cover page (next page) open for easy reference to the buttons.

OPEN

i

Location of controls

Please keep this page open when following operating instructions.

For a description of each button, see page 11.

A

B C

D E FG H I J K

L		M NOP Q R S
Buttons (Listed in alphabetical order)
AUTO ANSWER S	LOWER L	SET G
BROADCAST C	MANUAL BROAD B	Station keys A
CALLER ID E	MENU I	START P
COPY Q	MONITOR N	STOP O
FAX P	Navigator key H	VOLUME H
HANDSET MUTE M	QUICK SCAN R
HELP K	RECALL D
JUNK FAX PROHIBITOR J	REDIAL/PAUSE F

ii

Thank you for purchasing a Panasonic fax machine.

Things you should keep a record of

Attach your sales receipt here.

For your future reference

Date of purchase

Serial number (found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Caution:

L Do not rub or use an eraser on the printed side of recording paper, as the print may smear. L In the event of problems, you should contact your equipment supplier in the first instance.

L This equipment is designed for use on the UK and Republic of Ireland analogue telephone network.

Declaration of Conformity:

LPanasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment (R&TTE) Directive 1999/5/EC.

Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting:

http://www.doc.panasonic.de

Contact:

Panasonic Services Europe

a Division of Panasonic Marketing Europe GmbH Panasonic Testing Centre

Winsbergring 15, 22525 Hamburg, Germany

Copyright:

LThis material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.

©2006 Panasonic Communications Co., Ltd. All Rights Reserved.

2

Important Information

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1.Read and understand all instructions.

2.Follow all warnings and instructions marked on this unit.

3.Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners.

4.Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, etc.

5.Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6.Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7.Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8.For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug.

9.Do not place objects on the mains lead. Install the unit where no one can step or trip on the mains lead.

10.Do not overload power outlets and extension cords. This can result in the risk of fire or electric shock.

11.Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12.To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltage or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13.Unplug this unit from power outlets and refer servicing to an authorised service centre when the following conditions occur:

A.If the mains lead is damaged or frayed.

B.If liquid has been spilled into the unit.

C.If the unit has been exposed to rain or water.

D.If the unit does not work normally by following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre.

E.If the unit has been dropped or physically damaged.

F.If the unit exhibits a distinct change in performance.

14.During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15.Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE

INSTRUCTIONS

CAUTION:

Installation

LAfter moving the unit from cold areas to warmer areas, let the unit adjust to the warmer temperature and do not connect the unit for about 30 minutes. If the unit is connected too soon after a sudden climate change, condensation may form inside the unit

causing malfunction.

LNever install telephone wiring during a lightning storm.

LNever install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

LNever touch uninsulated telephone wires or terminals unless the telephone line has been

disconnected at the network interface.

LUse caution when installing or modifying telephone lines.

L Do not touch the plug with wet hands.

3

Important Information

Laser radiation

LThe printer of this unit utilises a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Fuser unit

L The fuser unit gets hot. Do not touch it.

LDuring or immediately after printing, the area near the recording paper exit (1) also gets warm. This is normal.

2

1

Fuser unit

Toner cartridge

LBe careful of the following when you handle the toner cartridge:

–Do not leave the toner cartridge out of the protection bag for a long time. It will decrease the toner life.

–If you ingest any toner, drink several glasses of water to dilute your stomach contents, and seek immediate medical treatment.

–If any toner comes into contact with your eyes, flush them thoroughly with water, and seek medical treatment.

–If any toner comes into contact with your skin, wash the area thoroughly with soap and water.

–If you inhale any toner, move to an area with fresh air and consult local medical personnel.

Drum unit

LRead the instructions on page 13 before you begin installation of the drum unit. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag:

–Do not expose the drum unit to light for more than 5 minutes.

–Do not touch or scratch the black drum surface.

–Do not place the drum unit near dust or dirt, or in a high humidity area.

–Do not expose the drum unit to direct sunlight.

WARNING:

L To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

LUnplug this unit from power outlets if it emits smoke, an abnormal smell or makes unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped and contact an authorised service centre.

LMake sure that the unit is installed in a well ventilated room so as not to increase density of ozone in the air. Since ozone is heavier than air, it is recommended that air at floor level be ventilated.

For best performance

Toner cartridge and drum unit

LFor optimal performance, genuine Panasonic toner cartridges and drum units are recommended. We cannot be responsible for problems that may be caused by a non-Panasonic toner cartridge or drum unit:

–Damage to the unit

–Poor print quality

–Improper operation

LIn the printing process, heat is used to fuse toner onto the page. As a result, it is normal for the machine to produce an odour during and shortly after printing. Be sure to use this unit in an area with proper ventilation.

LTo extend the life of the drum unit, the unit should never be turned OFF immediately after printing. Leave the power turned ON for a minimum of 30

minutes after printing.

LDo not cover slots or openings on the unit. Inspect the air circulation vents regularly and remove any

dust build-up with a vacuum cleaner (2).

LWhen replacing the toner cartridge or drum unit, do not allow dust, water, or liquids to come in contact with the drum. This may affect print quality.

Static electricity

LTo prevent static electricity damage to the interface connectors or other electrical components inside the unit, touch a grounded metal surface before touching the components.

Environment

L Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

LThe unit should be kept free from dust, high temperature and vibration.

L The unit should not be exposed to direct sunlight. L Do not place heavy objects on top of the unit.

LWhen you leave the unit unused for a long period of time, unplug this unit from the power outlet.

4

Important Information

LThe unit should be kept away from heat sources such as heaters, kitchen stoves, etc. It should not be placed in rooms where the temperature is less than 10 °C or greater than 32.5 °C. Damp basements should also be avoided.

Recording paper

LStore unused paper in the original packaging, in a cool and dry place. Not doing so may affect print quality.

Routine care

LWipe the outer surface of the unit with a soft cloth. Do not use benzine, thinner, or any abrasive powder.

Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households)

This symbol on the products and/or accompanying documents means that used electrical and electronic products should not be mixed with general household waste.

For proper treatment, recovery and recycling, please take these products to designated collection points, where they will be accepted on a free of charge basis. Alternatively, in some countries you may be able to return your products to your local retailer upon the purchase of an equivalent new product.

Disposing of this product correctly will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling. Please contact your local authority for further details of your nearest designated collection point. Penalties may be applicable for incorrect disposal of this waste, in accordance with national legislation.

For business users in the European Union

If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further information.

Information on Disposal in other Countries outside the European Union

This symbol is only valid in the European Union.

If you wish to discard this product, please contact your local authorities or dealer and ask for the correct method of disposal.

5

Important Information

Important Information

The connection to the telecommunication systems must not be hard wired and must be unplugged before the earth is disconnected.

Method of connection

This apparatus is connected to the exchange line or PABX/PMBX extension by the new standard British Telecom plug and socket. Arrangements for provision of this type of termination can be made through the nearest British Telecom Sales Office.

This apparatus may be connected to the following types of installation.

a)For connection to the public switched telephone network (PSTN) and compatible PBX (Private Branch Exchange), which use DTMF signalling. (Please consult your supplier for an up to date list of compatible PBX’s.)

b)The apparatus can be used on extension sockets connected to a direct exchange line (D.E.L.).

c)This apparatus is suitable for connection to the telecommunication system directly or via compatible private branch exchange as an extension. The supplier of the apparatus should be consulted for an up to date list of PBX’s with which the apparatus is compatible.

It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to compatible PBX’s.

●This apparatus is suitable for connection to a PBX with or without initial proceed indication.

●This apparatus is suitable for connection to a PBX with or without secondary proceed indication.

Any cases of difficulty should be referred in the first instance to the supplier of the apparatus.

d)The apparatus must not be connected in the following manner:

–As an extension to a pay phone –As a party line with shared service

NOTES:

●If you experience any problems with the normal use of your apparatus, you should unplug it from the telephone outlet and connect a known working telephone in its place. If the known working telephone still gives problems, then please contact the customer service department of your PSTN operator (e.g. BT etc.). If it operates properly, then the problems are likely to be a fault in your apparatus. In this case, consult your supplier for advice.

●Your PSTN operator may charge you if they attend a service call that is not due to apparatus supplied by them.

6

Important Information

For your safety

This appliance is supplied with a moulded three pin mains plug for your safety and convenience.

A 13 amp fuse is fitted in this plug.

Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 13 amps and that it is approved by ASTA or BSI to BS1362.

Check for ASTA mark		or the BSI
mark	on the body of the fuse.

If the plug contains a removable fuse cover you must ensure that it is refitted when the fuse is replaced.

If you lose the fuse cover the plug must not be used until a replacement cover is obtained.

A replacement fuse cover can be purchased from your local Panasonic dealer.

IF THE FITTED MOULDED PLUG IS UNSUITABLE FOR THE SOCKET OUTLET IN YOUR HOME THEN THE FUSE SHOULD BE REMOVED AND THE PLUG CUT OFF AND DISPOSED OF SAFELY. THERE IS A DANGER OF SEVERE ELECTRICAL SHOCK IF THE CUT OFF PLUG IS INSERTED INTO ANY 13 AMP SOCKET.

If a new plug is to be fitted please observe the wiring code as shown below.

If in any doubt please consult a qualified electrician.

WARNING: THIS APPLIANCE MUST BE EARTHED.

IMPORTANT:

The wires in this mains lead are coloured in accordance with the following code:

Green-and-Yellow: Earth

Blue: Neutral Brown: Live

As the colours of the wire in the mains lead of this appliance may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows.

The wire which is coloured GREEN-AND- YELLOW must be connected to the terminal in the plug which is marked with the letter E or by the Earth symbol or coloured GREEN or GREEN-AND-YELLOW.

The wire which is coloured BLUE must be connected to the terminal in the plug which is marked with the letter N or coloured BLACK.

The wire which is coloured BROWN must be connected to the terminal in the plug which is marked with letter L or coloured RED.

How to replace the fuse: Open the fuse compartment with a screwdriver and replace the fuse (and fuse cover).

FUSE

7

Table of Contents

1. Introduction and Installation
Accessories
1.1	Included accessories.....................................	9
1.2	Accessory information .................................	10
1.3	Extension telephone adaptor for UK............	10
Finding the Controls
1.4	Description of buttons..................................	11
1.5	Overview .....................................................	12
Installation
1.6	Toner cartridge and drum unit ....................	13
1.7	Paper tray ....................................................	15
1.8	Paper stacker...............................................	15
1.9	Document stacker........................................	16
1.10	Handset cord ...............................................	16
1.11	Recording paper..........................................	17

2. Preparation
Connections and Setup
2.1	Connections ................................................	18
Help Button
2.2	Help function ...............................................	19
Volume
2.3	Adjusting volume .........................................	19
Initial Programming
2.4	Date and time ..............................................	20
2.5	Your logo......................................................	21
2.6	Your fax number ..........................................	22

3. Telephone
Automatic Dialling
3.1	Phonebook ..................................................	23
3.2	One-touch dial feature .................................	24
3.3	Using the recall feature................................	25
Caller ID
3.4	Caller ID service ..........................................	25

3.5Viewing and calling back using caller

information...................................................

26

3.6Editing a caller’s telephone number before

calling back..................................................	27
3.7 Erasing caller information............................	27

3.8Storing caller information into the phonebook /

	one-touch dial..............................................	28
4. Fax
Sending Faxes
4.1	Sending a fax manually ...............................	29
4.2	Document requirements ..............................	30

4.3Sending a fax using one-touch dial feature and

phonebook...................................................	31
4.4 Broadcast transmission ...............................	31

Receiving Faxes

4.5Selecting the way to use your fax machine . 33

4.6Receiving a fax automatically – Auto answer

ON ...............................................................

35

4.7Receiving a fax manually – Auto answer OFF.

35

4.8 Using the unit with an answering machine...37

4.9Receive polling (retrieving a fax placed on

	another fax machine) ...................................	37
4.10	Junk fax prohibitor (preventing fax reception
	from undesired callers).................................	38
5. Copy
Copying
5.1	Making a copy ..............................................	39
6. Programmable Features
Features Summary
6.1	Programming................................................	41
6.2	Basic features ..............................................	42
6.3	Advanced features .......................................	43
7. Help
Error Messages
7.1	Error messages – Reports ...........................	47
7.2	Error messages – Display ............................	48

Troubleshooting

7.3When a function does not work, check here 50

Replacement

7.4Replacing the toner cartridge and the drum unit

54

Jams
7.5	Recording paper jam....................................	57
7.6	Document jams ............................................	60
7.7	No feeding or multiple feeding occurs ..........	61
Cleaning
7.8	Cleaning the inside of the unit......................	61
8. General Information
Printed Reports
8.1	Reference lists and reports ..........................	64
Specifications
8.2	Specifications ...............................................	65
Guarantee
8.3	Condition of guarantee.................................	68

9. Index

9.1 Index ...........................................................

69

8

1. Introduction and Installation

1.1 Included accessories

No.	Item	Part number*1	Quantity	Notes
1	Mains lead	PFJA03A008Y	1	----------
2	Telephone line cord	PFJA04B012Y	1	for UK
3	Handset	PFJXH1005Y	1	----------
4	Handset cord	PQJA10126Z	1	----------
5	Paper tray	PFKS1085Z1	1	----------
6	Paper stacker	PFKS1096Z1	1	----------
7	Document stacker	PFKS1143Y1	1	----------
8	Drum unit	KX-FAD89X	1	See page 67.
9	Toner cartridge	----------	1	prints about 500 A4-sized
	(starter toner cartridge)			pages with a 5% image area
				(page 66).
j	Operating instructions	PFQX2587Z	1	----------
k	Quick installation guide	PFQW2361Y	1	----------
*1 Part numbers are subject to change without notice.
1	2	3	4	5

6

7

8

9

j

k

Note:

L If any items are missing or damaged, contact the place of purchase.

L Save the original carton and packing materials for future shipping and transportation of the unit.

9

1. Introduction and Installation

1.2 Accessory information

1.2.1 Sales and Support Information

Customer Care Centre

L For customers within the UK: 08701 580560

L For customers within the Republic of Ireland: 01 289 8333

L Visit our website for product information

L E-mail: [e-mail]

Direct Sales at Panasonic UK

LOrder accessory and consumable items for your product with ease and confidence by phoning our Customer Care Centre Monday - Thursday 9:00am - 5:30pm, Friday 9:30am - 5:30pm (Excluding public holidays).

L Or go on line through our Internet Accessory ordering application at www.panasonic.co.uk. L Most major credit and debit cards accepted.

L All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd. L It couldn’t be simpler!

LAlso available through our Internet is direct shopping for a wide range of finished products, take a browse on our website for further details.

Additional/replacement accessories

Model No.	Item	Usage	Notes
KX-FAT88X	Toner cartridge	For replacement, see page 54.	See page 66.
KX-FAD89X	Drum unit	For replacement, see page 54.	See page 67.

1.3 Extension telephone adaptor for UK

When using the unit with an external answering machine (page 37), please purchase an extension telephone adaptor (e.g., PQJA10058Z) by contacting one of the following:

–www.panasonic.co.uk

–Panasonic Customer Care Centre on Telephone number 08701 580560

–local Panasonic authorised dealer

To EXT socket

S

b1 a1 E

(contact side)

a1, b1: Line S : Shunt

E : Earth Recall

To telephone line cord of external telephone or telephone answering machine

		N. C
		b1
	A	S
		E
		a1
		N. C
		(view: A)

(This function is not provided on this fax machine.)

10

1. Introduction and Installation

1.4 Description of buttons

L Keep the front cover page open for button locations.

A Station keys

L To use the one-touch dial feature (page 24, 31).

B {MANUAL BROAD}

LTo send a document to multiple parties manually (page 31, 32).

C {BROADCAST}

LTo send a document to multiple parties (page 31, 32).

D {RECALL}

LTo access special telephone services such as call waiting (page 25) or for transferring extension calls.

E {CALLER ID}

L To view caller information (page 26).

LTo change the display of the caller information (page 27).

F {REDIAL/PAUSE}

LTo redial the last number dialled. If the line is busy when you make a phone call using the {MONITOR} button, the unit will automatically

redial the number up to 5 times. L To insert a pause during dialling.

G {SET}

L To store a setting during programming.

H Navigator key

{A}{B}{^}{V}{<}{>}{VOLUME}{k} L To adjust volume (page 19).

L To search for a stored item (page 23, 31). L To select features or feature settings during

programming (page 41).

L To access the phonebook (page 23).

I {MENU}

L To initiate or exit programming.

J {JUNK FAX PROHIBITOR}

L To use junk fax prohibitor (page 38).

K {HELP}

LTo print helpful information for quick reference (page 19).

L {LOWER}

LTo select stations 6–10 for the one-touch dial feature (page 24, 31).

M {HANDSET MUTE}

LTo mute your voice to the other party during a conversation. Press again to resume the conversation.

N {MONITOR}

LTo initiate dialling.

When you press {MONITOR} during receiving a call, you will be able to hear the other party, but the other party will not be able to hear you.

O {STOP}

L To stop an operation or programming session.

LTo delete a character from names and telephone numbers (page 21).

L To return to a previous step during operation.

P {FAX}{START}

L To start sending or receiving a fax.

Q {COPY}

L To copy a document (page 39).

R {QUICK SCAN}

LTo store a scanned document into memory, and then send it (page 29).

S {AUTO ANSWER}

LTo turn the auto answer setting ON/OFF (page 35).

11

1. Introduction and Installation

1.5 Overview

1 2

3

4

5 6

7 8 9 j k l

1Handset

2Speaker

3Document guides

4Paper tray

5Recording paper entrance

6Tension plate

7Document stacker*1

8Paper stacker*1

9Recording paper exit

j Document exit k Front cover

l Document entrance

*1 The paper stacker and document stacker may not be shown in all illustrations.

Removing the shipping tape

Remove the shipping tape (1) before installation.

1

1

12

1. Introduction and Installation

1.6 Toner cartridge and drum unit

The included toner cartridge is a starter toner cartridge. It will print about 500 A4-sized pages with a 5 % image area (page 66).

LTo replace the toner cartridge and the drum unit, see page 54.

Caution:

LRead the following instructions before you begin installation. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag:

–Do not expose the drum unit to light for more than 5 minutes.

–Do not touch or scratch the black drum surface.

–Do not place the drum unit near dust or dirt, or in a high humidity area.

–Do not expose the drum unit to direct sunlight.

LDo not leave the toner cartridge out of the protection bag for a long time. It will decrease the toner life.

1Before opening the protection bag of the new toner cartridge, shake it vertically more than 5 times.

2Remove the toner cartridge and drum unit from the protection bags. Peel off the seal (1) from the toner cartridge.

L Do not touch or scratch the black drum surface (2).

1

2

3Place the toner cartridge (1) into the drum unit (2) vertically.

1

2

4Turn the lever (1) on each side of the toner cartridge while pressing down firmly.

1

5Make sure that the triangles (1) match, to install the toner cartridge correctly.

1

6Lift open the front cover (1), holding the OPEN tab (2).

1 2

13

1. Introduction and Installation

LIf the lower glass (3) is dirty, clean it with a soft and dry cloth.

3

7Install the drum and toner unit (1) by holding the tabs.

2

1

L Do not touch the transfer roller (2).

LMake sure that the triangles (3) match to install the drum and toner unit correctly.

3

8Close the front cover (1) by pushing down on both sides, until locked.

1

Toner save feature

If you want to reduce toner consumption, set the toner save setting to ON (feature #79 on page 46). The toner cartridge will last approximately 40 % longer. This feature may lower the print quality.

14

1. Introduction and Installation

1.7 Paper tray

Insert the paper tray (1) into the slot (2) on the back of the unit.

1

2

3

Note:

L Do not place the unit in an area where the paper tray may be obstructed (i.e., by a wall, etc.).

LKeep this surface (3) away from walls etc. more than 50 mm to let the unit cool down.

1.8 Paper stacker

Line up the slots (1) in the paper stacker with the pegs (2) on the bottom of the unit, then insert the two tabs of the paper stacker into the slots on the unit (3).

2

3

1

Note:

L Do not place the unit in an area where the paper stacker may be easily bumped into.

LDocument and recording paper will be ejected from the front of the unit. Do not place anything in front of

the unit.

LThe paper stacker can hold up to approximately 30 sheets of printed paper. Remove the printed paper before the paper stacker becomes full.

15

1. Introduction and Installation

1.9 Document stacker

Insert the document stacker (1) into the slots (2).

2

1

Note:

LMake sure the document stacker is inserted completely, or the document may jam.

1.10 Handset cord

Connect the handset cord (1).

LThe socket on the longer, uncoiled end (2) of the handset cord should be connected to the handset.

1

2

16

1. Introduction and Installation

1.11 Recording paper

A4 size recording paper can be used.

The unit can hold:

–Up to 200 sheets of 60 g/m2 to 75 g/m2 paper.

–Up to 180 sheets of 80 g/m2 paper.

–Up to 150 sheets of 90 g/m2 paper.

Please refer to page 66 for information on recording paper.

1Before inserting a stack of paper, fan the paper to prevent paper jams.

L The paper should not be over the tab (2).

LIf the paper is not inserted correctly, re-adjust the paper, or the paper may jam.

Correct

Incorrect

4 Push the tension plate back (1).

2 Pull the tension plate forward (1).

1

1

3 Insert the paper, print-side down (1).

1

2

17

2. Preparation

2.1 Connections

Plug in the mains lead and the telephone line cord. (Switch on AC mains outlet.)

Caution:

LThe mains lead must remain connected at all times.

LNever install telephone wiring during a lightning storm.

L When you operate this product, the power outlet should be near the product and easily accessible.

L Be sure to use the telephone line cord included in this unit.

L Do not extend the telephone line cord.

1 Telephone line cord

L Connect to telephone network. 2 Mains lead

LConnect to Household Mains Supply (220 – 240 V, 50 Hz).

3 [EXT] socket

LYou can connect an answering machine (page 37) or a telephone. Remove the stopper if attached.

4 Answering machine (not included)

3

1	Extension telephone
	adaptor (not included)

4

2

Note:

LTo avoid malfunction, do not position the fax machine near appliances such as TVs or speakers which generate an intense magnetic field.

LIf any other device is connected to the same telephone line, this unit may disturb the network condition of the device.

LIf you use the unit with a computer and your internet provider instructs you to install a filter (5), please connect it as follows.

5

18

2. Preparation

2.2 Help function

The unit contains helpful information which can be printed for quick reference.

–“BASIC SETTINGS”:

How to set the date, time, your logo and fax number.

–“FEATURE LIST”:

How to program the features.

–“PHONEBOOK”:

How to store names and numbers in the phonebook and how to dial them.

–“FAX RECEIVING”:

Help with problems to receive faxes.

–“COPIER”:

How to use the copier function.

–“REPORTS”:

List of available reports.

–“CALLER ID”:

How to use the Caller ID features.

{SET}

{<}{>} {HELP}

1Press {HELP}.

2Press {<} or {>} repeatedly to display the desired item.

3Press {SET}.

L The selected item will be printed.

2.3 Adjusting volume

{SET} {A}{B}

Ringer volume

While the unit is idle, press {A} or {B}.

LIf any documents are in the document entrance, you cannot adjust the volume. Confirm that there are no documents in the entrance.

To turn the ringer OFF

1.Press {B} repeatedly to display “RINGER OFF= OK?”.

2.Press {SET}.

LWhen a call is received, the unit will not ring and will display “INCOMING CALL”.

L To turn the ringer back ON, press {A}.

Ringer type

LYou can select one of three ringer types (feature #17 on page 42).

Monitor volume

While using the monitor, press {A} or {B}.

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2. Preparation

2.4 Date and time

You must set the date and time.

{SET}

{<}{>} {MENU}

1 Press {MENU}.

SYSTEM SETUP

PRESS [( )]

2 Press {#}, then {0}{1}.

SET DATE & TIME

PRESS SET

3 Press {SET}.

L The cursor (|) will appear on the display.

D:01/M:01/Y:06|

TIME: 00:00

4Enter the current date/month/year by selecting 2 digits for each.

Example: 10 August, 2006

Press {1}{0} {0}{8} {0}{6}.

D:10/M:08/Y:06

TIME: 00:00|

5Enter the current hour/minute by selecting 2 digits for each. Press {*} repeatedly to select “AM” or “PM”, or 24-hour time entry.

Example: 3:15PM (12 hour clock entry only) 1. Press {0}{3} {1}{5}.

D:10/M:08/Y:06|

TIME: 03:15

2. Press {*} repeatedly to display “PM”.

D:10/M:08/Y:06|

TIME: 03:15PM

6 Press {SET}.

SETUP ITEM [ ]

7 Press {MENU} to exit.

Note:

L The other party’s fax machine will print the date and time on the top of each page you send according to your unit’s date and time setting.

LThe accuracy of the clock is approximately ±60 seconds a month.

To correct a mistake

Press {<} or {>} to move the cursor to the incorrect number, and make the correction.

If you have subscribed to a Caller ID service

The date and time will be automatically set according to the received caller information.

LIf the time has not previously been set, Caller ID will not adjust the clock.

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2. Preparation

2.5 Your logo

The logo can be your name or the name of your company.

{SET}

{<}{>}{A}{B} {MENU}

{RECALL} {STOP}

{HANDSET MUTE}

1 Press {MENU}.

SYSTEM SETUP

PRESS [( )]

2 Press {#}, then {0}{2}.

YOUR LOGO

PRESS SET

3 Press {SET}.

L The cursor (|) will appear on the display.

LOGO=|

4Enter your logo, up to 30 characters. See the following character table for details.

5Press {SET}.

SETUP ITEM [ ]

6 Press {MENU} to exit.

Note:

LYour logo will be printed on the top of each page sent from your unit.

To select characters with the dial keypad

Keypad	Characters
{1}	Space			#	&	’ ( )
	@	,	–	.	/	1
{2}	A	B	C	2
	a	b	c	2

Keypad	Characters
{3}	D	E	F	3
	d	e	f	3
{4}	G	H	I	4
	g	h	i	4
{5}	J	K	L	5
	j	k	l	5
{6}	M	N	O	6
	m	n	o	6
{7}	P	Q	R	S	7
	p	q	r	s	7
{8}	T	U	V	8
	t	u	v	8
{9}	W	X	Y	Z	9
	w	x	y	z	9
{0}	Space			0
{*}	To change uppercase or
	lowercase letter.
{RECALL}	To enter a hyphen.
{HANDSET	To insert a space.
MUTE}
{STOP}	To delete a digit.

Note:

LTo enter another character that is located on the same dial key, press {>} to move the cursor to the next space.

To enter your logo

Example: “BILL”

1. Press {2} 2 times.

LOGO=B|

2. Press {4} 3 times.

LOGO=BI|

3. Press {5} 3 times.

LOGO=BIL|

4.Press {>} to move the cursor to the next space and press {5} 3 times.

LOGO=BILL|

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