Omnicell OptiFlex Card Reader User manual

Omnicell/OptiFlex Card Reader Installation and Configuration Guide

67-2006 Rev G

Includes Magnetic and Bar Code Card Readers

This guide and accompanying software and/or hardware described in it are protected under copyright laws and may not be copied, wholly or in part, without the express written consent of Omnicell, Inc. The same proprietary and copyright notices must be attached to any permitted copies as were attached to the original documents.

Omnicell, Inc. 1201 Charleston Road Mountain View, CA 94043 (650) 251-6100 www.omnicell.com

Omnicell and the Omnicell design mark, OmniBuyer, OmniCenter, OmniRx, OmniSupplier, SafetyMed, SafetyPak, SafetyStock, and Sure-Med are registered trademarks. Anesthesia TT, Anesthesia Workstation, Anywhere RN, Executive Advisor, Flexbin, Medication Surveillance, OmniDispenser, OmniLinkRx, OmniScanner, OmniTrack, Omni TT, Open Touch, OptiFlex, OptiFlex MobileTrack, Point-to-Point Medication Safety, SecureVault, See & Touch, SinglePointe, TempCheck, Touch & Go, VSuite, and WorkflowRx are trademarks of Omnicell, Inc. in the United States and internationally. All other trademarks and trade names are the property of their respective owners. Copyright 2010 Omnicell, Inc. All rights reserved.

Hardware Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Procedure Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Retrofit Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Minimum Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Required Kits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

OmniRx/OmniTT/Half Cell/Anesthesia TT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Tools Required . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Preparing the Cabinet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Removing the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Installing the Card Reader. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Final Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

ColorTouch / OptiFlex Tall Cabinets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Tools Required . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Preparing the Cabinet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Removing PC Box Bezel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Installing the Card Reader. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Final Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Anesthesia Workstation (AWS). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Tools Required . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Preparing the Cabinet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Installing the Card Reader. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Electronic Sled Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17

Sleds with SATA Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18

Sleds without SATA Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Final Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

ii Table of Contents

Software Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Color Touch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Feature Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Functionality/Implementation Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

User ID/Card ID Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Card Only Positive ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Card Reader Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Type 0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Type 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Type 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Type 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Type 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

OmniCenter Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Cabinet Configuration Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

OptiFlex . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Setting Card Reader Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Mag Card Reader . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

XP Window Base Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Verification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

Track 1 Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

Bar Code Card Reader . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Card Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Bar Code Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Bar Code Data Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Bar Code Formats/Symbologies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

XP Window Base Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Verification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24

BarCode Card Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24

Appendix A: Part List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1

Part Cross-reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1

Kit Listing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IN-1

Feedback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . FB-1

1-1

Hardware Installation

Procedure Overview

When Omnicell cabinets (with Color Touch or OptiFlex software) are ordered with a magnetic stripe or bar code card reader, they are shipped with the feature installed from manufacturing. Most cabinets (except for the Anesthesia Workstation) can also be retrofitted with the card reader at the customer facility.

The card reader housing has a place for a finger sensor. If ordered with a fingerprint scanner, the applicable scanner mechanism is installed in manufacturing. If the cabinet has an existing fingerprint scanner, it can be retrofitted with a housing containing a card reader and a fingerprint scanner.

Note:

This document only covers the retrofit of either card reader (magnetic stripe or bar code) by itself. If retrofitting a card reader with a fingerprint scanner, refer to document #60-3011, Touch & Go Fingerprint Scanner Installation and Configuration Guide.

This chapter provides installation procedures that can be performed by a qualified Omnicell representative. The procedures are for the following cabinet types:



OmniRx/OmniTT/Half-Cell/Anesthesia TT



Color Touch / OptiFlex Cabinets

OptiFlex only supports the mag card reader. It does not support the fingerprint scanner or the bar code



reader.



Anesthesia Work Station (AWS)

Card reader retrofits for AWS are not currently supported. However, the housing assembly may be



replaced as needed.

These procedures are based on installation to the following sleds by cabinet type:



Sure-Med; US Logic motherboard



Omnicell/OptiFlex; ETX motherboard

Perform any necessary sled upgrades prior to installing the card reader.

Retrofit Instructions

This section lists the required kit by reader type. The retrofit instructions are organized by cabinet type. The instructions are the same for either card reader. Each sub-section specifies the tool needed for the specific cabinet type retrofit. Refer to “Kit Listing” on page A-4 for kit list details.

Minimum Requirements

The following minimum hardware and software requirements are for OmniSupplier cabinets:



Cabinet must be an OmniSupplier Color Touch

1-2 Hardware Installation

Retrofit Instructions



Color Touch software version JT5.4.3.2, or higher



OmniCenter software version 7.0.3.1, or higher

If the Card Only Positive ID option is not required, the minimum software requirements are:

Color Touch JT5.3.2.2



OmniCenter 6.0.5.3



OptiFlex cabinets require 8.0 software or higher.

Required Kits

Although there is more than one type of card reader, the card reader kits looks similar. The components in the housing are different and have different kit numbers. If the card reader fails, the components are not serviced—rather the whole housing is replaced. Only kits #14-1199 and 14-1209 are OptiFlex compatible.

Cabinet Type Kit # Kit Description

1-2-3-Cell Cabinets Blue Supply

1-2-3-Cell Cabinets Blue Printer

1-2-3-Cell Cabinets (CT/O ptiFlex)

Sleds (Blue Screen/CT) Pharmacy

Sleds (Blue Screen/CT) Supply

Anesthesia Workstation 14-1215 Bar Code Reader, serial, 490

Combination 12-6007 Mag Card Reader Keyboard Input

14-1117 Bar Code Reader BRC 100 .400, keyboard wedge

14-1202 Bar Code Reader, serial

14-1109 Mag Card Reader, MCR100

14-7011 Bar Code Reader BRC 100 .400, keyboard wedge

14-1203 Bar Code Reader, serial

14-7005 Mag Card Reader, MCR100

14-1200 Bar Code Reader, serial, 490

14-1230 Bar Code Reader, serial, 400

14-1199 Mag Card Reader, 3-Trk [OptiFlex compatible]

14-1209 Mag Card Reader, 75bpi, 1-Trk [OptiFlex compatible]

14-1140 Bar Code Reader BRC 100 .400, keyboard wedge

14-1206 Bar Code Reader, serial

14-1139 Mag Card Reader, MCR100

14-1142 Bar Code Reader BRC 100 .400, keyboard wedge

14-1207 Bar Code Reader, serial

14-1141 Mag Card Reader, MCR100

14-1146 Mini Mag Card Reader

14-1231 Bar Code Reader, serial, 400

14-1214 Mag Card Reader, 3-Trk

14-1213 Mag Card Reader, 75bpi, 1-Trk

14-8016 Serial Bar Code Wedge Conversion

Table 1-1. Card reader retrofit kit matrix

Hardware Installation 1-3

bar code reader -

in kit 14-1200

mini mag card

reader

bar code

reader used in

kits: 14-1202,

03, 05, 06, 07,

Retrofit Instructions

Figure 1-1. Card Reader

OmniRx/OmniTT/Half Cell/Anesthesia TT

Tools Required



T-10 Torx Driver



ESD Wrist Strap



E-Ring Installation Tool (recommended - not in kit)



Scribe (or screw driver)

Preparing the Cabinet

1. Perform a graceful shutdown of the cabinet software, then power down the cabinet and disconnect power

cord.

Caution:

2. Access the electronics sled.

Put on a grounded ESD wristband before working on the electronic sled.

1-4 Hardware Installation

Retrofit Instructions

3. Disconnect the following cables:

Display and touch screen cables



Keyboard cable



Speaker cable



Printer cable



Cabinet power/comm ribbon cable



Fan cable (if applicable)



4. Remove the cabinet lid and transfer it to a clean, stable work space with the top-side down.

Removing the Printer

1. Remove the printer paper.

2. Use a scribe to rotate the e-ring on either side of the printer lid, so that the opening is in the front. See close-

up for relative position to brass pivot. Right side e-ring not shown.

Figure 1-2. Rotating the E-rings

3. Push the e-ring off of the brass pivot on either side of the printer lid. The optional e-ring installation tool may

be used for this step.

Figure 1-3. Removing the E-rings

4. Push in the two brass pivots until no longer visible.

Figure 1-4. Pushing in the brass pivots

5. Lift the cabinet lid slightly, then rotate the printer lid to the open position

6. Remove the brass pivots, and set aside.

Hardware Installation 1-5

Retrofit Instructions

Figure 1-5. Removing the brass pivots

7. Free the printer cable from any clips.

1-6 Hardware Installation

Retrofit Instructions

8. Slide the printer out and remove from the cabinet lid.

Figure 1-6. Removing the printer

Installing the Card Reader

1. Use the T-10 Torx driver to remove the four 6-32 flat head screws securing the printer lid (two on either side

of the printer assembly).

Figure 1-7. Removing the printer lid

2. Separate the lid from the printer assembly and discard the lid.

Hardware Installation 1-7

Retrofit Instructions

3. Install the card reader to the printer assembly (mounting replaces printer lid), using the four screws removed

in Step 1.

Figure 1-8. Assembling the card reader to the printer

4. Thread the printer cables through the cabinet lid, (from outside, in) and behind the console printer housing.

Figure 1-9. Routing the cables

1-8 Hardware Installation

Retrofit Instructions

5. Install the printer/card reader assembly to the cabinet lid, aligning it with the slots in the printer bracket, as

shown.

Figure 1-10. Re-installing the printer assembly with the Touch & Go device

6. Insert the two brass pivots removed earlier.

Figure 1-11. Installing the brass pivots

Hardware Installation 1-9

Retrofit Instructions

7. Secure each brass pivot with an e-ring, using the e-ring installation tool as shown.- Position the e-ring with

the opening facing the cabinet lid (opposite of removal procedure). See close-up for relative position to brass pivot.

Figure 1-12. Installing the E-rings

8. Secure the printer cable into available clip(s) on the cabinet lid.

9. Replace the cabinet lid and reconnect the cables.

Note:

For detailed cable placement instructions, see the Color Touch ETX Electronics Tray Installation Instructions (Doc P/N #60-8019).

10. Connect card reader serial cable to J47 on the ETX motherboard.

Figure 1-13. Connecting the serial cable

11. Connect card reader power cable to the back of the card reader serial connector.

1-10 Hardware Installation

Retrofit Instructions

12. Insert card reader power cable pins into the disk drive power connector. Align the red-stripe pin to the red

cable and the gray-stripe pin to the next spot.

Figure 1-14. Connecting the power cable pins

Note:

For connecting power cable to SATA drives, see “Sleds with SATA Drive” on page 1-18.

13. Remove the ESD wristband.

Final Procedures

1. Secure the electronics sled.

2. Connect the power, turn on the cabinet, and reboot the cabinet software.

3. Log into the cabinet (as Omnitech or other authorized User Type).

4. Proceed to “Software Configuration” on page 2-1.

ColorTouch / OptiFlex Tall Cabinets

The cabinet hardware is the same for Color Touch and OptiFlex. The difference is the software and user interface. There is also a difference in configuring/activating the card reader. For Color Touch cabinets, see

“Color Touch” on page 2-1. For OptiFlex cabinets, see “OptiFlex” on page 2-7.