Olivetti ECR 2200, ECR 2100, ECR 2200 euro, ECR 2100 euro Instructions Manual

Cash RegisterCash Register

Cash Register

INSTRUCTIONSINSTRUCTIONS

INSTRUCTIONS

INSTRUCTIONS D'EMPLOIINSTRUCTIONS D'EMPLOI

INSTRUCTIONS D'EMPLOI

BEDIENUNGSANLEITUNGBEDIENUNGSANLEITUNG

BEDIENUNGSANLEITUNG INSTRUCCIONES DE USOINSTRUCCIONES DE USO

INSTRUCCIONES DE USOINSTRUCCIONES DE USO

INSTRUCCIONES DE USO

ECR 2200/2100ECR 2200/2100

ECR 2200/2100 euro

P/N 533168 Y

Olivetti Lexikon, S.p.A. Documentazione 77, Via Jervis - 10015 Ivrea (Italy)

ENGLISH

Your attention is drawn to the following actions that could compromise the characteristics of the product:

• incorrect electrical supply;

• incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings given in the User Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manuf acturer, or carried out by unauthorized personnel.

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

WARNING: THIS EQUIPMENT MUST BE EARTHED . ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECT ADO A UNA T OMA DI TIERRA. APP ARATET MÅ KUN TILKOPLES JORDET STIKK ONT A CT . APP ARA TEN SKALL ANSLUTAS TILL JORD A T NÄTUKKAT . LAITE ON LITTETTÄVÄ SUKO-RASIAAN. Lederen med grøn/gul isolation ma kun tilsluttes en klemme maerkrt eller

.

To disconnect the cash register from the line voltage, unplug its power cord from the power outlet. The power outlet must be located on a wall, near the cash register and easily accessible.

I

ENGLISH

PrPr

Pr

efef

ef

aceace

ace

The electronic cash register described in this manual is designed to help your business function smoothly by providing efficient register operations and accurate management reports. Startup is quick and easy, yet there are many options that can be added and revised so that you can customize your operations for optimum productivity. Here are just a few of the cash register’s many valuable features:

• 40 departments and 500 Price Look-Up (PLU) settings;

• 15 clerk numbers to monitor the sales of individual employees;

• possibility of assigning a three-digit security code to prevent

unauthorized access to individual clerk transactions (during register mode only);

• possibility of defining manager passwords to prevent unauthorized

access to the machine's programming mode (PRG), Z mode and X mode;

• printer with journal record and receipt printing capabilities;

• possibility of reserving two departments for registering credit sales

paid with two different types of credit cards;

• Euro exchange rate programming;

• possibility of programming the machine to work with one of two base currencies, Local or Euro, so that cash register computes in the currency set and automatically converts the related transaction totals into the other currency;

• rear customer display and front operator display each consisting of a 10-character transaction and message line;

• automatic tax computations for 4 different VAT rates;

• department-linked entry options that streamline and speed-up operation;

• periodic management and financial reports which provide up-to-date sales analysis;

• battery back-up protection for the records and programming data stored in memory;

• automatic time display after a period of system inactivity;

• automatic time and date printing on receipt and journal records.

NOTA: Your cash register may generate receipts with the Euro values

indicated with the symbol

or with AT.

II

T able of Contents

GETTING ACQUAINTED WITH YOUR CASH

REGISTER..................................................................... 1

Standard Accessories..................................................... 2

Using this Manual........................................................... 2

Unpacking and Setting Up the Cash Register ................ 3

Maintaining the Cash Register ....................................... 3

THE KEYPAD ................................................................ 4

Keypad Functions........................................................... 5

THE CONTROL SYSTEM ............................................. 6

The Control Lock............................................................ 6

Cash Drawer with Removable Cash Bin ........................ 7

Deposit Drawer............................................................... 7

Operator and Customer Displays ................................... 7

Time Display .................................................................. 7

Special Symbol Indicators.............................................. 7

Positioning the Customer Display .................................. 8

ERROR CONDITIONS .................................................. 8

The Error Alarm ............................................................. 8

Clearing an Error............................................................ 8

General Clearance ......................................................... 8

Voiding Errors................................................................. 9

BACK-UP BATTERY SYSTEM ..................................... 9

Inserting/Replacing Batteries ......................................... 9

PRINTER COMPARTMENT ........................................ 10

The Inked Ribbon......................................................... 10

Installing the Inked Ribbon............................................11

Re-inking the Thank You Stamp................................... 12

Paper Tape................................................................... 12

Loading Single-Ply and Dual-Ply Paper ....................... 12

QUICK START............................................................. 14

Helpful Hints for a Successful Start-Up........................ 14

TRAINING MODE ........................................................ 15

Activating the Training Mode ....................................... 15

Exiting the Training Mode ............................................ 15

CASH REGISTER PROGRAMMING .......................... 15

Setting Cash Register Features ................................... 16

Making Changes to Cash Register Programming ........ 16

Entering the Program Mode ......................................... 16

Exiting the Program Mode ........................................... 16

Clearing Errors ............................................................. 16

Clerk Numbers and Secret Codes................................ 17

Machine Numbers ........................................................ 18

Date and Time.............................................................. 18

Percent Discount (-%) .................................................. 19

Percent Plus Rate (+%)................................................ 19

Fraction Rounding........................................................ 20

Decimal Point Position ................................................. 20

Value Added Tax (VAT) Rates ...................................... 21

III

ENGLISH

High Digit Lock Out (HDLO) and Tax Status

Assigned to the Minus Key (-) ...................................... 21

Tax Status, High Digit Lock Out, Pos./Neg. Single/Multiple Item Sale and Price Linked to a

Defined Department ..................................................... 22

Price Look-Ups (PLUs)................................................. 23

Euro Exchange Rate Programming ............................. 23

Department Programming for Credit 1, Credit 2

Tenders ......................................................................... 24

Programming System Options ..................................... 24

PLU Programming Dump Report ................................. 26

Overall Programming Dump Report ............................ 27

Programming Manager Passwords .............................. 28

Using the Cash Register in a Password Protected

Mode ............................................................................ 28

TRANSACTION EXAMPLES ...................................... 29

Entering the Register Mode.......................................... 29

Exiting the Register Mode ............................................ 29

Clearing Errors ............................................................. 29

Transaction Symbols.................................................... 29

Sample Receipt............................................................ 30

Standard Transactions in Local Base Currency ........... 30

Examples of Transactions in Euro Base Currency....... 40

Minus (-) Key Transactions........................................... 45

Percent Discount (-%) Transactions............................. 46

Percent Plus (+%) Transactions................................... 51

PLU Codes ................................................................... 55

Voids and Refunds ....................................................... 57

Other Transactions....................................................... 60

MANAGEMENT REPORTS ......................................... 64

X and Z Reports ........................................................... 65

Cash-In-Drawer Report ................................................ 65

Hourly Report ............................................................... 65

Clerk Report ................................................................. 67

All PLU Report ............................................................. 68

PLU Range Report ....................................................... 69

Department Range Report ........................................... 70

Cash Declaration.......................................................... 70

PLU Periodic Term Report ........................................... 71

Z1 and X1 Financial Report ......................................... 72

Z2 and X2 Financial Report ......................................... 73

Duplicate Z Report ....................................................... 74

Balancing Formulas ..................................................... 74

APPENDIX ................................................................... 74

Totalizers and Counters Table ...................................... 74

Cash Register Specifications and Safety ..................... 75

1

ENGLISH

Getting Getting

Getting

Acquainted with Acquainted with

Acquainted with

YY

Y

our Cash Regour Cash Reg

our Cash Reg

isterister

ister

The figure below gives an overall view of your cash register.

1. Customer Display (if present) 7. Printer and Management Control Switch

2. Operator Display Compartment Lock

3. Keypad 8. Customer Receipt Output Window

4. Cash Drawer 9. Printer and Management Control Switch

5. Cash Drawer Lock Compartment Cover

6. Item Deposit Drawer

2

3

4

5

7

9

1

6

8

2

Using this ManualUsing this Manual

Using this Manual

Your cash register manual is organized for easy reference. The front

portion contains general information on all the features and functions of the cash register. Instructions for setting the optional programs come next. Transaction examples for operating the cash register are at the back of the manual along with a Totalizers and Counters Table. At the back of the manual you will also find your cash register's technical specifications and some safety information. Use the Table of Contents to locate a particular item.

Getting StarGetting Star

Getting Star

tedted

ted

Before you begin to operate or program the cash register, read the

section entitled Unpacking and Setting Up the Cash Register for information on how to get yourself ready to work. Read also Keypad Functions, The Control System and Operator and Customer Displays to become familiar with their operations.

NOTE: Programs and transaction information for management reports

are stored in the memory of the cash register. Batteries are provided to save this information in the event of a power failure or if the cash register is unplugged from the power outlet.

PrPr

Pr

ogramming the Cash Regogramming the Cash Reg

ogramming the Cash Reg

isterister

ister

Simple step-by-step instructions are included for each program. Also

provided are examples which can be used for practice.

CarrCarr

Carr

ying Out Sales ying Out Sales

ying Out Sales

TT

T

ransactionsransactions

ransactions

Transaction examples provide steps for key operations. Sample

receipts are included.

StandarStandar

Standar

d d

d

AccessorAccessor

Accessor

iesies

ies

Your cash register comes with the following items:

• One black plastic journal winder spindle

• One roll of standard paper tape

• One ink roller (already installed)

• Four standard "AA" batteries for the battery back-up system

• This User Manual

• A set of keys for locking the cash drawer

• A set of keys for locking the printer and management control switch cover.

Make sure that the cash register and all of the above items are

included in the shipping carton.

3

ENGLISH

UnpacUnpac

Unpac

king and Setting Up the Cash Regking and Setting Up the Cash Reg

king and Setting Up the Cash Reg

isterister

ister

NOTE: Please read this section carefully before attempting to program

the cash register or perform sales transactions.

As soon as you receive the cash register, open its shipping carton and carefully withdraw each component. Make sure that the cash register and all of its accessories, listed in the section entitled Standard Accessories, are present in order to setup the cash register by following these guidelines:

1. Place the cash register on a level, stable, vibration-free and dust-

free surface. Make sure it is near a grounded power outlet.

2. Plug the cash register into a grounded power outlet.

3. Insert the batteries as explained in the section entitled Inserting/

Replacing Batteries. Do not install the batteries unless the cash register is plugged in.

4. Load the paper tape as explained in the section entitled Loading

Paper.

5. Set the desired program options as explained in the section Cash

Register Programming.

6. Once the desired program options have been programmed, set the

control switch to the R1 (journal record) or R2 (customer receipt) position and you are ready to work with the cash register.

Maintaining the Cash RegMaintaining the Cash Reg

Maintaining the Cash Reg

isterister

ister

Provided below is information on how to maintain your cash register.

NOTE: Before cleaning the cash register, make sure it is powered off

and/or unplugged from the wall outlet. Before unplugging the cash register from the wall outlet, make sure that four charged AA standard backup batteries are installed in the battery compartment. All data stored in memory will be cancelled if

you unplug the cash register from the electrical wall outlet without back-up battery supply.

1. Keep all liquids away from the cash register so as to avoid spills which could damage the electronic components.

2. To clean the cash register firstly turn it off and/or unplug it from the wall outlet (be sure the back-up batteries are installed), then use just a damp cloth. Do not use corrosive substances such as solvents, alcohol, petrol, or abrasive components.

3. If the cash register is stored in extreme hot or cold temperatures (below 32 degrees or above 104 degrees Fahrenheit), allow the temperature inside the cash register to reach room temperature before turning it on.

4. DO NOT attempt to pull the paper tape when the cash register is printing or when you are loading paper. Always use the [Feed] key to feed paper. Pulling the paper tape could damage the print mechanism.

4

The KThe K

The K

ee

e

ypadypad

ypad

Your cash register is equipped with a 34-key keypad by means of

which you can perform all cash register functions.

The figure below shows the keypad layout.

13

14

1

5

3

12

18

19

16

7

17

10

11 9

8

4

15

2

6

5

ENGLISH

KK

K

ee

e

ypad Functionsypad Functions

ypad Functions

1. [Feed] (Paper Feed) - Advances the receipt or journal paper one

line feed; advances the paper continuously when held down.

2. [Clerk] - Confirms an entered clerk number and three-digit

security code. Also used to print a Clerk Report.

3. [Qty/Time] (Dual function: Multiply and time display) - Multiplies [DEPARTMENT], [PLU] or [Ref/-] key entries; also displays the current time in the R1 and R2 modes, if set, and is used to program PLU item prices.

4. [#/NS] (Dual function: Non add and NS - No Sale) - Opens the cash drawer without registering any amount or when changing cash for a non-sales transaction. Prints entries of reference data.

5. [PLU] (Price Look Up) - Registers a preset price of an individual item to the appropriate department. Also used to print PLU Reports.

6. [Dept Shift] (Department Shift) - Allows price entries for departments 7-12. Press this key before entering applicable department keys 7-12. The register goes back to the non-shift mode after each department entry.

7. [Non Tax] - Used to enter a non-tax item into a taxable department or to enter a tax item into a non-taxable department.

8. [PO] (Paid Out) - Registers any money paid out or taken out of the cash drawer that is not part of a sale. Paid out totals appear in the management report.

9. [RA/

] (Dual function: Received On Account and Euro

conversion) - When used as the RA key, registers any money received on account that is not part of a sale; for example, the startup money put in the drawer at the start of each business day can be registered as an RA. Amounts are added to the received on account total in the management report. As the Euro key, with the cash register in its default Local base currency this key is used to automatically calculate and display the value in Euro of the total amount of a sale or of a particular amount registered.

When the cash register is programmed to work in the Euro base currency, pressing this key converts the sales total to the Local currency. This key is also used for cash register options programming.

10.[Void] - Void/Error correction - Deletes the last item entered and

used for correcting a particular entry after it is processed and printed. Void totals are reported in the management report.

11. [Ref/-] (Dual function: Coupon and Refund) - When used as the

coupon key, subtracts an amount from an item or the sales total, such as a coupon deduction. When used as the Refund key, subtracts an item that is returned for refund. Minus key totals are printed in the management report.

12. [C] - Clears an entry made from the numeric keypad or with the [Qty/Time] key before finalizing a transaction with a Department or function key. This key is also used to clear error conditions.

13.[0 - 9/00] - Input amounts, indicate how many times a particular item repeats, add and subtract percentage rates and input department code numbers. The double zero key allows the quick entry of numbers with two or more zeros.

14.[1-12] (Departments 1 through 12) - Used to enter single or multiple item sales to a particular department. A VAT rate is automatically added, if set. Department totals are shown in the management report. Department keys 2/8, 5/11, 1/7 and 4/10 are also used in the calculator mode when a quick calculation is needed.

15. [-%] Percent discount key - Used to subtract a percentage rate from an individual item or an entire sale. The rate can be a preprogrammed percentage rate or any other manually entered percentage rate.

16. [Check] - Totals sales paid by check. Check totals are printed in the management report.

17. [Charge] - Totals sales that are charged. Charge totals are printed in the management report. This key is also used to confirm a manager password (or secret code) that has been entered.

6

18.[Sub Total] - Displays the subtotal of a sale with sales tax. Also

used during the programming of the Euro exchange rate.

19. [Amt Tend/TOTAL] (Amount Tendered/TOTAL) - Totals exact

cash transactions, computes change and totals check and charge transactions. This key is used along with the [C] key to enter into the calculator mode and is also used to obtain daily grand totals of all transactions in the "X" and "Z" positions. In the calculator mode, the [Amt Tend/TOTAL] key is used as the "equal" (=) key.

The ContrThe Contr

The Contr

ol Systemol System

ol System

The ContrThe Contr

The Contr

ol Switchol Switch

ol Switch

The control switch is located under the journal compartment cover and allows you to use the Off mode where the machine is turned off, the R1 (Register 1) mode where the register generates a journal record wound on the spindle, the R2 (Register 2) mode where the register generates customer receipts outside the machine, the X mode where you can generate X (mid-day) reports, the Z mode where you can generate Z (end-of-day) reports and the PRG mode where you can program the machine according to your needs. This switch must be properly positioned to operate the cash register or set the programs, and is also used to print or reset the totals for the management report.

Depending on the desired operation, slide the control switch to the

following positions: OFF The cash register is turned off and cannot be used. R1 (On/Journal Tape) - The cash register is set for standard

operations, including preset options. A journal record is printed for each transaction.

R2 (On/Customer Receipt) - The cash register is set for

standard operations, including preset options. A customer

receipt is printed for each transaction. X Prints the X management (mid-day) report. Z Prints the Z management (end-of-day) report and resets

totals (except the grand total) to zero. PRG Used to set and change program settings.

RemoRemo

Remo

vv

v

aa

a

ble Cash Drawble Cash Draw

ble Cash Draw

er with Locer with Loc

er with Loc

kk

k

The cash drawer has slots for banknotes and slots for coins. You can

open the drawer by pressing the [#/NS] key or by the hidden emergency lever underneath the register. If a clerk number and secret code have been set, pressing this key will open the cash drawer only after the clerk number and secret code have been entered.

The cash drawer is electronically locked when the control switch is set to the Off position. In addition, the cash drawer is designed with a security lock with key that manually locks the cash drawer and prevents it from being electronically opened by using the [#/NS] key or by the hidden emergency lever underneath the register.

The cash drawer can be completely removed from the register by lifting up on the open drawer and pulling towards you.

7

ENGLISH

Deposit DrawDeposit Draw

Deposit Draw

erer

er

This extra drawer provides sufficient space for miscellaneous items.

OperaOpera

Opera

tor and Customer Displaystor and Customer Displays

tor and Customer Displays

Depending on the model purchased, your cash register can be equipped with one or two displays that provide easy viewing for the customer and operator during a sales transaction. The operator display is located at the front of the cash register and shows entry amounts and related transaction information through the use of numbers, messages and special symbols. The customer display, if present, is located at the rear of the cash register and shows the same information as the operator display.

Reading the DisplayReading the Display

Reading the Display

The display is read from left to right as follows: Department - The first digit displays the department key pressed

for each entry.

Repeat/Multiply - The second digit displays when repeating or

multiplying items to indicate the number of items entered at one price.

Amount - The remainder of the display shows the entry

amount.

Special Symbol IndicaSpecial Symbol Indica

Special Symbol Indica

tortor

tor

ss

s

Special symbols appear at the far left-hand side of the displays during cash register operation. These symbols identify the amount shown, or warn of an error condition. They include:

C (Change) Indicates that the displayed amount is the change due

to the customer.

E (Error) Indicates when an error is made during operation or

when programming the cash register. An error tone sounds to alert the operator.

S (Sub-total) Indicates that the amount shown is the subtotal of a

transaction, including sales tax if applicable.

= (Total) Indicates that the amount shown is the transaction total.

- (Minus) Displays a negative entry. Also displays if subtotal or cash tendered total is a negative number due to a return or refund.

_ (Line) Indicates the clerk number in use.

Displayed when the [RA/

] key is pressed to indicate

that the amount is displayed in the Euro.

These symbols clear automatically when you start the next entry or

press the [C] key.

Time DisplayTime Display

Time Display

You can display the current time by simply pressing the [Qty/Time]

key with the cash register in either the R1 or R2 mode. Press the [C] key to clear the time from the display. In its default setting, the cash register displays the time in the 12-hour format.

NOTE: Trying to use this feature during a transaction will result in an

error tone. If this occurs, press the [C] key to clear the error and the tone.

8

ErrErr

Err

or Conditionsor Conditions

or Conditions

The ErrThe Err

The Err

or or

or

AlarAlar

Alar

mm

m

The error alarm warns of an operator error (usually when a wrong key is pressed for a specific type of entry) or of an error made during cash register programming. The error alarm can also indicate that the control lock is in the wrong position for the current operation. In case of error, the error tone sounds, the letter E is displayed and the keypad locks.

NOTE: Moving the control switch from the R1 or R2 position to

another position before completing a transaction will result in an error condition to remind you to total the transaction.

ClearClear

Clear

ing an Erring an Err

ing an Err

oror

or

Press the [C] key to clear an error. The tone ends, the displays clear and the keypad unlocks, allowing you to continue with the transaction or restart the program.

If an error condition cannot be cleared, perform a general clearance. Bear in mind, however, that one of the two general clearance

procedures, explained in the next section, will set all counters and totals to zero and will cancel all programmed functions.

NOTE: The [C] key also clears an incorrect entry from the display

prior to pressing a registration key. Once an entry is printed, the [Void] key must be used to correct an error.

General ClearanceGeneral Clearance

General Clearance

If the cash register does not function, for example while programming and the error signal cannot be stopped by pressing the [C] key, perform a general clearance. There are two ways of performing a general clearance, whereby the second method resets all totals and counters and cancels the programming. Use this method only as last resort.

General Clearance without ClearGeneral Clearance without Clear

General Clearance without Clear

ing ing

ing

TT

T

otals and theotals and the

otals and the

PrPr

Pr

ogrammingogramming

ogramming

1. Open the printer compartment cover and slide the control switch to the OFF position.

2. Make sure four charged AA batteries are inserted in the battery

compartment.

3. Unplug the cash register from the power socket.

4. Wait ten seconds and then reconnect the cash register to the power socket and resume your operation.

If the cash register remains in an error condition, proceed with the

second general clearance method.

General Clearance with the ClearGeneral Clearance with the Clear

General Clearance with the Clear

ing of ing of

ing of

TT

T

otals and allotals and all

otals and all

Cash RegCash Reg

Cash Reg

ister Prister Pr

ister Pr

ogrammingogramming

ogramming

NOTE: Be careful that this procedure erases all totals and counters,

and cancels the programming of the cash register.

1. Open the printer compartment cover and slide the control switch to the OFF position.

2. With the printer compartment open, remove the back-up batteries.

3. Unplug the cash register from the power socket.

4. Wait for five minutes and then plug the cash register back to the electrical power outlet.

5. Insert the batteries once again.

6. Reprogram the cash register.

9

ENGLISH

VV

V

oiding Erroiding Err

oiding Err

oror

or

ss

s

Once an entry is printed, the [C] key cannot be used to clear an error.

Press the [Void] key to correct an error already registered.

VV

V

oiding the Entroiding the Entr

oiding the Entr

y Just Completedy Just Completed

y Just Completed

Simply press the [Void] key. The entry is reprinted with a "VD"

symbol followed by the amount and erased from the transaction.

VV

V

oiding an Earoiding an Ear

oiding an Ear

lier Entrlier Entr

lier Entr

yy

y

To void an earlier entry, register it again and then cancel it using the

[Void] key. When a transaction including the error is completed, proceed with the following steps to void the error.

1. Retype the incorrect information, exactly as originally entered, and

press the [Void] key.

2. Enter the correct amount.

3. Total the transaction by pressing the [Amt Tend/TOTAL] key.

BacBac

Bac

k-up Bak-up Ba

k-up Ba

ttertter

tter

y Systemy System

y System

During cash register operations, all transaction data for the management report is stored in the register's memory. This memory also holds all optional programming information. The memory back-up system keeps this information stored in memory when the cash register is turned off.

The memory is protected by four "AA" batteries that come with your cash register. In order to guarantee continuous back-up protection, insert the batteries before beginning to program the cash register.

InserInser

Inser

ting/Replacing Bating/Replacing Ba

ting/Replacing Ba

ttertter

tter

iesies

ies

NOTE: Before inserting the batteries, make sure that the cash register

is plugged into the power socket and that the control switch is set to the OFF position.

Proceed as follows to insert or replace the batteries:

1. Unlock the printer compartment cover, grasp the left side of this cover, gently pull it back and then lift it off the cash register. Move the control switch to the R1 or R2 position.

2. Lift the paper journal winder spindle out of the printer compartment.

10

3. Remove the battery compartment cover by pressing on the arrow impressed on the cover and lifting upwards, as shown by the arrows in the figure.

4. Remove the discharged batteries if you are replacing the batteries.

5. Position the new batteries making sure that the positive and negative poles are aligned correctly. Drawings inside the battery compartment show how the batteries must be positioned.

6. Replace the battery compartment cover by sliding it down until it clicks into place.

7. Reposition the journal winder spindle, then reposition, close and lock the printer compartment cover.

NOTE: If the cash register will not be used for an extended period of

time, you may want to remove the back-up batteries to prolong their usage. Doing this will erase all transaction and programming data stored.

PrPr

Pr

inter Comparinter Compar

inter Compar

tmenttment

tment

The printer compartment is on the top left-hand side of the cash register. It houses the paper tape, journal winder spindle, ink roller, back-up batteries and the printer.

11

ENGLISH

The Ink RollerThe Ink Roller

The Ink Roller

This register comes equipped with the ink roller installed. The ink roller releases special ink to the printhead which produces a printout on the paper. After a period of time, depending on the usage, the ink in the ink roller will be used up. When printing becomes faint, the ink roller needs to be replaced.

NOTE: The ink roller is NOT designed to be re-inked. Under no

circumstances should this be done or permanent damage to your cash register printhead will result.

Installing the Ink RollerInstalling the Ink Roller

Installing the Ink Roller

Proceed as follows to install the ink roller:

1. Unlock, open and remove the printer compartment cover.

2. The ink roller is found in front of the printhead mounted in a plastic

cartridge. To remove the roller, grasp the small clip on the on the left of the ink roller and pull up. The ink roller will easily pull away from the printhead.

3. To install a new ink roller, insert the ink roller according to the markings "L" (Left) and "R" (Right) by pressing downward to lock it into position.

4. Reposition, close and lock the printer compartment cover.

For best performance, store an unopened ink roller package in a cool,

dry place.

PP

P

aa

a

per per

per

TT

T

aa

a

pepe

pe

This cash register uses standard 2 1/4" (57 mm) calculator paper. The

paper needs to be changed when a red line appears on the tape.

12

5. Insert the edge of the paper into the paper slot as shown in the figure.

6. Set the control switch to R1 or R2, press the [Feed] key and manually feed the paper into the slot until the paper catches and advances approximately six to ten inches above the print mechanism.

NOTE: If the paper does not feed properly, check the alignment of the

paper in the slot and/or for the straight edge on the end of the paper roll.

7. Replace journal winder with wheel to right of compartment. If you are loading a journal record, slide edge of tape through slots on journal winder spindle (depress the [Feed] key to advance additional tape, if necessary). Manually roll winder toward back of register to take up slack in tape.

Loading PLoading P

Loading P

aa

a

perper

per

Proceed as follows to load the cash register with paper.

1. Make sure the cash register is plugged into a grounded power outlet.

2. Unlock, open and remove the printer compartment cover, then remove the plastic journal winder spindle.

3. With a pair of scissors, cut the end of the paper tape to create a straight, even edge so that the paper can be properly fed through the print mechanism.

4. Set the paper roll in the bottom of the printer compartment so that the paper feeds out from the bottom of the roll.

13

ENGLISH

8. Pass the edge of the customer receipt through the receipt window on the compartment cover.

9. Reposition, close and lock the printer compartment cover.

QuicQuic

Quic

k Stark Star

k Star

tt

t

Quick Start is a brief but complete start-up procedure that allows you to begin using your new cash register as quickly as possible. Carefully follow the steps listed below:

1. Make sure cash register is plugged into a grounded power outlet.

2. Open the printer compartment cover and slide the control switch to

the PRG position.

3. Set the current date in the day/month/year format by typing the

corresponding numeric keys and then pressing [#/NS]. Single digits must be preceded by a zero. For example, to set October 3, 1998, type [031098] and then press the [#/NS] key to store your entry. If you wish that the date just entered be printed in the month/day/year format, type [70] and then press the [RA/

] key.

4. Set the current time using the 24-hour (military) format and then

pressing [Qty/Time]. Also in this case single digits must be preceded by a zero. For example, to set 1:05 P.M., type [1305] and then press the [Qty/Time] to store your entry. To set 9:15 A.M., type [0915] and then press [Qty/Time]. By default the time is displayed and printed in the 12-hour format. If you wish that the time just entered be displayed and printed in the 24-hour format, type [40] and then press the [RA/ ] key.

5. Set the decimal point position. For example, to leave two digits

after the decimal point, type [1] [2] and then press the [RA/

] key.

6. Set the first of up to four possible fixed VAT rates. For example, to

set a VAT1 rate of 5.5%, type [1] and then press the [Non Tax] key, type [5500] (three digits must be entered after the desired decimal point) and then confirm with the [Amt Tend/TOTAL] key.

7. Program standard Department 1 as VAT1 to a single item price sale. For example, to assign VAT1, single item cash sale and a price of £3.00 to Department 1, type [1] [01] and then press [Check], type [300] and then press [Department 1/7].

8. When programming is complete, exit the program mode by sliding the control switch to the OFF position.

9. To ring up a sales, slide the control switch to the R1 or R2 position (R1 winds a journal record on the spindle, R2 gives you customer receipts through the window opening). Follow the instructions given in the section entitled Transaction Examples. If clerk numbers are programmed, be sure to enter the Clerk number followed by the [Clerk] key in the R1 or R2 position before performing any sales transactions. To print management reports, slide the control switch to the X or Z position as needed and then press the [Amt Tend/TOTAL] key.

Once you have mastered the Quick Start operations, you will undoubtedly want to expand your use of the machine by studying other sections of this manual and incorporating new programming into your personalized cash management system. For example, other valuable functions include Percent Discount Rate, Department Status, Price Look-Ups (PLUs), Euro Conversions, and many more.

14

PrPr

Pr

ogramming the Eurogramming the Eur

ogramming the Eur

o as the Cash Rego as the Cash Reg

o as the Cash Reg

ister'sister's

ister's

Base CurrBase Curr

Base Curr

encenc

enc

yy

y

By default the cash register is programmed to work with your currency as the base currency. If you wish to perform sales transactions in Euro, you need to reprogram the cash register's base currency. Proceed as follows to do so:

1. Open the printer compartment and slide the control switch to the

PRG position.

2. Type [14] followed by [1] and then press the [RA/

] key.

3. Slide the control switch to either the R1 or R2 position and then

refit, close and lock the printer compartment cover.

Helpful Hints fHelpful Hints f

Helpful Hints f

or a Successful Staror a Successful Star

or a Successful Star

t-Upt-Up

t-Up

This cash register has up to 12 departments available. You may assign the taxable status to any other department by repeating the tax assignment procedure used for Department 1. For departments 7-12, press the [Dept Shift] key before the applicable department key. For example, to select Department 10 press [Dept Shift] followed by the [Department 4/10] key.

It is not necessary to re-program the entire machine to make a single program change or correction. If you wish to make a change, such as an update on a VAT rate, be sure that you are in the program mode, then re-do the program in question. A new program entry will automatically override a previous entry.

Remember that you enter into the program mode by moving the control switch to the PRG position.

Be sure to slide the control switch to the OFF position at the end of a business day.

In order to ensure continuous battery back-up protection, it is important that the batteries be changed at least once every year.

Cash RegCash Reg

Cash Reg

ister Prister Pr

ister Pr

ogrammingogramming

ogramming

This cash register can be programmed to tailor its features according

to your specific needs. This programming facility allows you to:

• Define three-digit secret codes for each of the 6 programmable clerks

• Set the date and time

• Set percent discount (-%) rates

• Define decimal point positions

• Define up to four VAT rates

• Define a department tax status

• Define Price Look-Ups (PLUs) for individual items

• Set an exchange rate for the Euro

• Program the different system options available

• Define a calculator mode password

• Define a manager password for the PRG and Z modes.

Set some of or all of the above features, depending on your business needs. These program settings will reside in the cash register's memory until you change them or deactivate the battery back-up system.

Setting Cash RegSetting Cash Reg

Setting Cash Reg

ister Fister F

ister F

eaea

ea

turtur

tur

eses

es

All cash register features are programmed by first switching the cash register into the program (PRG) mode by using the control switch located in the printer compartment.

This chapter provides simple step-by-step procedures on how to program the cash register. An example is provided after each procedure. It is suggested that you first run through all the examples to become familiar with the cash register's programming facilities, then program the cash register according to your own specific needs.

15

ENGLISH

NOTE: Program all the desired features at the same time in order to

create a single receipt of all selections. Keep the receipt in a safe place for future reference.

Making Changes to Cash RegMaking Changes to Cash Reg

Making Changes to Cash Reg

ister Prister Pr

ister Pr

ogrammingogramming

ogramming

Once the cash register is programmed to satisfy your specific needs, there is no need to reprogram the entire machine to make single program changes or corrections. If you wish to make a change (such as an update to VAT rates, PLUs or Euro exchange rates), be sure you are in the program mode, re-do the program in question and finalize when you are ready to exit the programming mode. A new program entry will automatically overwrite a previous entry for the same program.

EnterEnter

Enter

ing the Pring the Pr

ing the Pr

ogram Modeogram Mode

ogram Mode

To enter into the program mode, unlock, open and remove the printer compartment cover and then slide the control switch to the PRG position. Refit the printer compartment cover.

Exiting the PrExiting the Pr

Exiting the Pr

ogram Modeogram Mode

ogram Mode

To exit the program mode, open the printer compartment cover and slide the control switch to the R1 or R2 position if you wish to carry out sales transactions, to the X or Z position if you wish to take management reports, or to the OFF position if you wish to exit.

ClearClear

Clear

ing Erring Err

ing Err

oror

or

ss

s

To clear an error made during the programming phase, simply press the [C] key. The error tone ends, the display clears and the keypad unlocks.

If the message "SEC Code" is displayed, this means that a PRG and Z mode security password was programmed. Enter the 4-digit code followed by the [Charge] key to continue.

In case an error condition cannot be cleared, perform one of the two

general clearance methods explained in the section entitled General Clearance. Remember that the second general clearance sets all

counters and totals to zero, and cancels all features programmed.

ClerCler

Cler

k Numberk Number

k Number

s and Secrs and Secr

s and Secr

et Codeset Codes

et Codes

Clerk codes are a special security feature to control access to the register. You can program up to 6 individual clerk numbers linked to secret entry codes of three digits each.

PrPr

Pr

ogramming a Secrogramming a Secr

ogramming a Secr

et Code Linket Code Link

et Code Link

ed to a Clered to a Cler

ed to a Cler

kk

k

NumberNumber

Number

1. Open the printer compartment and slide the control switch to the

PRG position.

2. Activate the clerk system by typing [44444] followed by [1] and

then pressing the [Amt Tend/TOTAL] key.

3. Type [444444] and press the [Amt Tend/TOTAL] key.

4. Type a number to identify the clerk which the secret code will be

linked.

5. Set a three-digit secret code by typing three [numeric keys].

6. Press the [Clerk] key.

Repeat the above operations (from step 3 to step 6) to assign a secret code to the remaining 5 Clerks or use the [C] key to exit from Clerk Secret Code programming.

If you wish to change the clerk's secret code and the Clerk system is already activated, there is no need to perform step 2 above.

Example: Assign secret code 106 to Clerk 1 for the first time. Type/Press:

[44444] + [1] + [Amt Tend/TOTAL] + [444444] + [Amt Tend/TOTAL] + [1106] + [Clerk]

16

DeactivDeactiv

Deactiv

aa

a

ting the Clerting the Cler

ting the Cler

k Systemk System

k System

Proceed as follows if for any reason you wish to deactivate the Clerk system, in other words if you no longer want to enter a clerk number and related secret code to perform sales transactions.

1. Open the printer compartment and slide the control switch to the

PRG position.

2. Type [44444] followed by [0] and then press the

[Amt Tend/TOTAL] key.

3. Slide the control switch to your operating mode and then close the

printer compartment cover.

EnterEnter

Enter

ing a Clering a Cler

ing a Cler

k Number/Secrk Number/Secr

k Number/Secr

et Code Befet Code Bef

et Code Bef

oror

or

e Cashe Cash

e Cash

RegReg

Reg

ister Operaister Opera

ister Opera

tionstions

tions

Proceed as follows to enter a defined Clerk number and related secret code before using the cash register in the REG operating mode.

1. Open the printer compartment and slide the control switch to the R1

or R2 position.

2. Type a Clerk number [1, 2, ... or 6].

3. Type the corresponding three-digit code.

4. Press the [Clerk] key.

The clerk number indicator light will display a line (_) to indicate the clerk number that is in use (CL 1 ...CL 6) and that it is now possible to carry out transactions. The clerk number is printed on the sales receipt and on the management reports.

DaDa

Da

te and te and

te and

TimeTime

Time

Set the date to print the current date at the top of each receipt, journal record or management report. The date will print in the day/month/year format unless otherwise programmed as explained in the section entitled Programming System Options.

Set the time to print the current time at the bottom of the receipt. The time prints in the hour:minutes format and by default assumes the 12hour format. You can display the time by pressing the [Qty/Time] key when the cash register is in the R1 or R2 mode.

The date and time change automatically as long as the cash register is plugged into the wall outlet or the battery back-up system remains active.

Setting the DaSetting the Da

Setting the Da

tete

te

Proceed as follows to set the current date:

1. Slide the control switch to the PRG position.

2. Type the [numeric keys] representing the current date. Remember

to use the DDMMYY format. Single digit numbers for months and days must be preceded by a zero (0).

3. Press the [#/NS] key to store the date.

4. Program another feature or exit program mode by sliding the control

switch to the OFF position.

Example: Set a date of October 3, 1998. Type/Press:

[031098] + [#/NS] NOTE: If you wish that the date just entered be printed in the month/

day/year format, type [70] and then press the [RA/

] key.

More information on how to change the cash register's basic programming is explained in the section Programming System Options.

17

ENGLISH

Setting the Setting the

Setting the

TimeTime

Time

Proceed as follows to set the correct time in the hour:minutes format:

1. Slide the control switch to the PRG position.

2. Type the [current time] using the HH:MM format. NOTE: Time is set according to international, or military time

(24-hour clock format). To correctly enter this time, simply add 12 to all hours in the PM. For example, to set the time to 9:00 AM, type [0900]; to set the time to 2:15 PM, type [1415].

3. Press the [Qty/Time] key to store the entered time.

4. Program another feature or exit program mode by sliding the control switch to the OFF position.

Example: Set the time at 3:30 PM. Type/Press:

[1530] + [Qty/Time] NOTE: If you wish that the time just entered be printed and displayed

in the 24-hour format, type [40] and then press the [RA/

]

key. More information on how to change the cash register's basic programming is explained in the section Programming System Options.

PP

P

erer

er

cent Discount (-%)cent Discount (-%)

cent Discount (-%)

Setting this option automatically calculates the preset rate each time the [-%] key is pressed. The percentage rate can be discounted from an individual item or from a sales transaction total.

Setting a PSetting a P

Setting a P

erer

er

cent Discount (-%) Racent Discount (-%) Ra

cent Discount (-%) Ra

tete

te

Proceed as follows to define a standard discount rate:

1. Slide the control switch to the PRG position.

2. Type the [numbers] representing the desired percentage rate. Up to four digits ranging from 0 to 99.99 can be used, and you MUST enter a total of four digits, two before and two after the desired decimal place. For example, to enter 10%, type [1000], to enter

6.5% type [0650].

3. Press the [-%] key to store the rate.

4. Program another feature or exit program mode by sliding the control switch to the OFF position.

Example: Program a standard 10% discount rate. Type/Press:

[1000] + [-%]

Decimal PDecimal P

Decimal P

oint Point P

oint P

ositionosition

osition

The decimal point setting is preset to the x.xx format. This format

can be changed, as needed, to one of the other settings below.

ChangChang

Chang

ing the Decimal Ping the Decimal P

ing the Decimal P

oint Point P

oint P

ositionosition

osition

Proceed as follows to define a new position for the decimal point.

1. Slide the control switch to the PRG position.

2. Type [1] followed by the status number [0, 1, 2 or 3] to select the desired format as indicated in the following table:

Status Number Format

0x. 1 x.x 2 x.xx 3 x.xxx

18

3. Press the [RA/ ] key to set the new format.

4. Program another feature or exit program mode by sliding the control switch to the OFF position.

Example: Program the cash register so that two digits are left after the decimal point.

Type/Press:

[1] + [2] + [RA/

]

VV

V

alue alue

alue

Added Added

Added

TT

T

ax (Vax (V

ax (V

AA

A

T) RaT) Ra

T) Ra

testes

tes

Up to four VAT rates (VAT 1, VAT 2, VAT 3 and VAT 4) can be preset in the cash register. A maximum 5-digit VAT rate can be programmed (0-99.999%).

Setting a FixSetting a Fix

Setting a Fix

ed ed

ed

VV

V

AA

A

T RaT Ra

T Ra

tete

te

Proceed as follows to program a fixed tax rate:

1. Slide the control switch to the PRG position.

2. Type the [numbers] which represent the VAT (1 for VAT 1, 2 for

VAT 2, 3 for VAT 3 and 4 for VAT 4).

3. Press the [Non Tax] key.

4. Type the VAT rate. Up to five digits can be used, and you MUST

enter three digits after the desired decimal place. For example, to enter a 5.5% VAT rate, type [5500]; to enter a 7% VAT rate, type [7000].

5. Press the [Amt Tend/TOTAL] key. NOTE: If you make an error, press the [C] key and start again from

step 2.

6. Program another feature or exit program mode by sliding the control

switch to the OFF position.

Example: Set a VAT 1 rate of 5.5%, VAT 2 rate of 7%, VAT 3 rate of 15% and a VAT 4 rate of 20%.

Type/Press:

[1] + [Non Tax] + [5500] + [Amt Tend/TOTAL] [2] + [Non Tax] + [7000] + [Amt Tend/TOTAL] [3] + [Non Tax] + [15000] + [Amt Tend/TOTAL] [4] + [Non Tax] + [20000] + [Amt Tend/TOTAL]

DeparDepar

Depar

tment tment

tment

TT

T

ax Staax Sta

ax Sta

tustus

tus

A total of 12 departments are available on your cash register. Each department can represent a category of merchandise. For example, Department 1 can represent the sale of beverages, Department 2 the sale of sandwiches, Department 3 candy and so on. Each department can be programmed as taxable or non-taxable. If desired, each department can also be programmed with a preset price.

The programming of the departments consists of three steps; selecting the Tax Status, Multiple/Single Item Sale and Department Preset Price:

• Tax Status - Allows you to tax or not to tax a department key. It is

used to link a single VAT rate (VAT 1) or multiple VAT rates.

• Multiple/Single Item Sales - Multiple item sale (standard) allows

many items to be rung up within a transaction. A Single item sale allows only one item to be rung up in a transaction.

• Department preset price (optional) - Allows you to program a

price in a department key to save time when ringing up a sales entry. The price will automatically ring up each time the appropriate department key is pressed.

19

ENGLISH

You can assign the following options to individual departments:

Multiple/Single Entry Tax Status

0 = Multiple Item Sales 00 = Non-taxable 1 = Single Item Sale 01 = Taxable with VAT 1

02 = Taxable with VAT 2 03 = Taxable with VAT 3 04 = Taxable with VAT 4

Linking a Multiple/Single Item Cash Sale,Linking a Multiple/Single Item Cash Sale,

Linking a Multiple/Single Item Cash Sale,

TT

T

ax Staax Sta

ax Sta

tustus

tus

and Item Prand Item Pr

and Item Pr

ice to a Deparice to a Depar

ice to a Depar

tmenttment

tment

Proceed as follows:

1. Slide the control switch to the PRG position.

2. Define a [Multiple/Single Item] sale and [Tax Status] by referring

to the table above.

3. Press the [Check] key.

4. Type a [unit price] to assign to a specific item and then assign it to a department by pressing the related [Department] key. Use the [Dept Shift] key for departments from 7 to 12.

5. Program another feature or exit program mode by sliding the control switch to the OFF position

Example: Program a multiple item sale status, VAT 2 and an item price of £2.50 to Department 2.

Type/Press:

[0] + [02] + [Check] + [250] + [Department 2/8]

PrPr

Pr

ice Look-Ups (PLUs)ice Look-Ups (PLUs)

ice Look-Ups (PLUs)

A total of 99 Price Look Up Codes (PLUs) are available on this cash register. The Price Look Up system allows for fast, accurate entry of an item and automatically records the number of items sold.

There are two methods in programming PLUs. One method is to set the PLU number with a preset price known as a Fixed PLU Price. The second method is to set the PLU without a preset price, where you are able to manually enter the price of an item while still having the sales activity recorded under the PLU number on management reports, known as an Open PLU Price (Sub-department). The Open PLU Price is recommended for items whose prices change frequently.

Before getting started with programming PLUs, proceed with the following three steps:

1. Make a list of the PLU numbers and their prices you wish to

program.

2. Decide whether you want the PLU number designated as a Fixed

PLU Price or an Open PLU Price. Note: The Fixed PLU Price

does not allow you to override or change a preset price in the register mode whereas the Open PLU Price does.

3. Determine if each PLU number requires tax or no tax. If tax is

required for a particular PLU number, be sure to link the PLU number to a department that is programmed for tax. Likewise, if a PLU number does not require tax, then link the PLU number to a department not programmed for tax.

20

PrPr

Pr

ogramming PLU Staogramming PLU Sta

ogramming PLU Sta

tustus

tus

The PLU status programming procedure should only be performed if you are interested in the Open PLU Price (Sub-department) option. Otherwise, proceed to the next section entitled "Programming PLU Prices". The PLU status options are the following:

0 = Fixed PLU Price (the factory set default setting) 1 = Open PLU Price (Sub-department option)

Proceed as follows to program a PLU status:

1. Slide the control switch to the PRG position.

2. Press the [PO] key to begin programming the PLU status.

3. Type the [PLU number between 1 and 99], press the [PLU] key,

type the [PLU Status number] and then press the [Department] key. Use the [Dept Shift] key for departments from 7 to 12.

4. Repeat step 3 for all desired PLU numbers.

5. Press the [PO] key to finish programming the PLU status.

6. Continue to the next section on programming the PLU Price. Example: Create PLU 6 with an open PLU price status to

Department 6.

Type/Press:

[PO] + [6] + [PLU] + [1] + [Department 6/12] + [PO]

PrPr

Pr

ogramming PLU Programming PLU Pr

ogramming PLU Pr

icesices

ices

Proceed as follows to program a PLU item price:

1. Slide the control switch to the PRG position.

2. Press the [Qty/Time] key to begin programming.

3. Type a [PLU number between 1-99] and then press the [PLU] key.

4. Type the [unit price] that you wish to assign to that PLU and then press the appropriate [Department] key. Use the [Dept Shift] key for departments from 7 to 12.

5. Repeat steps 3 and 4 for all desired PLU numbers. Note that when you are programming PLU numbers consecutively it is not necessary to type the PLU number each time. The system automatically prompts you with the next PLU number.

6. Press the [Qty/Time] key to finish programming PLU prices.

Example: Create PLU 1 with a unit price of £1.50 assigned to Department 3 and then create PLU 3 with a unit price of £10.00 assigned to Department 12.

Type/Press:

[Qty/Time] + [1] + [PLU] + [150] + [Department 3/9] + [3] + [PLU] + [1000] + [Dept Shift] + [Dept 6/12] + [Qty/Time]

21

ENGLISH

EurEur

Eur

o Exchange Rao Exchange Ra

o Exchange Ra

te Prte Pr

te Pr

ogrammingogramming

ogramming

You can program the Euro exchange rate so that the cash register can automatically calculate the transaction from your local currency into Euro and vice versa depending on the cash register's base currency (Local or Euro). The cash register is programmed by default so that your local currency is the base currency. If you wish to change the base currency to Euro, refer to the "Programming System Options" section in this manual, Machine Condition 14.

PrPr

Pr

ogramming the Eurogramming the Eur

ogramming the Eur

o Exchange Rao Exchange Ra

o Exchange Ra

tete

te

Euro exchange rate programming consists of firstly defining the position of the decimal point of the Euro exchange rate (0-8 digits after the decimal point), the position for the decimal point of the changed amount which is also printed on the sales receipt (0-3 digits after the decimal point), and then the actual current exchange rate (up to 6 digits). To provide you with the Euro value, the cash register divides the local currency value by the exchange rate defined.

Proceed as follows to program or update the exchange rate of your local currency into Euro:

1. Slide the control switch to the PRG position.

2. Type the [decimal point position] of the exchange rate (0-8 digits

after the decimal point).

3. Type the [decimal point position] of the converted amount (0-3

digits after the decimal point).

4. Type the [exchange rate] using up to six digits without specifying

any decimal point.

5. Press the [Sub Total] key to store the exchange rate.

Example: Program an exchange rate of £ 0.676 to the Euro. Type/Press:

[3] + [2] + [000676] + [Sub Total]

PrPr

Pr

ogramming System Optionsogramming System Options

ogramming System Options

Your cash register's system options programming feature includes 11 options for the operation of the cash register. Each of the functions described in this section is already set upon delivery of the cash register to meet the most frequent requirements. The cash register's factory default settings, which you can reprogram at any time, are indicated in bold print in the table below.

Machine Settings Condition

1 0 = No digit after the decimal point

1 = 1 digit after the decimal point 2 = 2 digits after the decimal point

3 = 3 digits after the decimal point 2 N/A 3 0 = Preset USA tax mode

1 = Preset Canadian tax mode

2 = Preset VAT mode 4 0 = Time display and print in the 24-hour format

1 = Time display and print in the 12-hour format 5 0 = Setting of non-taxable limit without GST TAX for

Canadian tax mode

1 = Setting of non-taxable limit with GST TAX for Canadian

tax mode

6 0 = REG 2 print mode activated

1 = REG 2 print mode deactivated (no printing) 7 0 = Date set in the Month/Day/Year format

1 = Date set in the Day/Month/Year format 8 N/A

22

Machine Settings Condition

9 0 = Non-selection of the TAX ON TAX Canadian taxation

system

1 = Selection of the TAX ON TAX Canadian taxation system 10 N/A 11 0 = Euro convert function not allowed

1 = Euro convert function allowed 12 0 = Zero price entry not allowed

1 = Zero price entry allowed 13 0 = Print conversion tender only

1 = Print all tender 14 0 = Local base currency

1 = Euro base currency

ChangChang

Chang

ing the Cash Reging the Cash Reg

ing the Cash Reg

ister's Standarister's Standar

ister's Standar

d Settingsd Settings

d Settings

Proceed as follows if you wish to change any of the standard machine

settings indicated in the previous table:

1. Slide the control switch to the PRG position.

2. Type the [number] of the machine condition (1-11 as indicated in

the table) that you wish to alter.

3. Type the [number] of the required setting.

4. Press the [RA/

] key.

5. Program another feature or exit the program mode by sliding the control switch to the OFF position.

Example: Program the cash register to work with a Euro base currency. Type/Press:

[14] + [1] + [RA/ ]

PLU PrPLU Pr

PLU Pr

ogramming Dump Reporogramming Dump Repor

ogramming Dump Repor

tt

t

If a large number of PLUs are created (bear in mind that up to 99 PLUs can be programmed), a separate receipt can be printed indicating all the PLUs programmed. Their number, associated price, VAT rate indicator (if applicable) and associated department are reported on this receipt, which should be kept in a safe place for future reference.

23

ENGLISH

PrPr

Pr

inting an inting an

inting an

All PLU Dump ReporAll PLU Dump Repor

All PLU Dump Repor

tt

t

Proceed as follows to print a PLU report:

1. Slide the control switch to the PRG position.

2. Press the [PLU] key to print the list.

3. Slide the control switch to the OFF position to exit the program mode.

Shown below is an example PLU dump report.

PrPr

Pr

ogramming a Manager Pogramming a Manager P

ogramming a Manager P

asswassw

assw

oror

or

dd

d

You can define a manager password to prevent unauthorized access to the machine's programming mode (PRG) and Z mode. Since the management reports taken in the Z mode reset transaction totals to zero, a management password prevents the accidental resetting of these totals by unauthorized personnel.

DefDef

Def

ining the PRG and Z Mode Manager Pining the PRG and Z Mode Manager P

ining the PRG and Z Mode Manager P

asswassw

assw

oror

or

dd

d

Proceed as follows to define a manager password that grants access to the PRG and Z modes:

1. Slide the control switch to the PRG position.

2. Type your 4-digit manager password and then press the [Charge]

key. The password entered is displayed and printed.

NOTE: If you define a manager password of 0000, the password

security protection feature will not work.

Example: Define manager password 9876 for the PRG and Z modes. Type/Press:

[9876] + [Charge] NOTE: If you set a PRG and Z mode manager password, you will not

be able to alter your program or print your management reports until the correct password is entered. If you attempt to make changes to the machine's configuration or to print a Z management report, the message "SEC Code" is displayed prompting you to enter the password.

ClearClear

Clear

ing the PRG and Z Mode Manager Ping the PRG and Z Mode Manager P

ing the PRG and Z Mode Manager P

asswassw

assw

oror

or

dd

d

Proceed as follows to clear the manager password that grants access to the PRG and Z modes:

1. Slide the control switch to the PRG position.

2. Type [0] + [0] + [0] + [0] and press the [Charge] key.

PLU number

Fixed PLU programming status

Price with associated VA T

PLU price with no V AT

Open PLU programming status

Department the PLU is linked to

24

Using the Cash RegUsing the Cash Reg

Using the Cash Reg

ister in a Pister in a P

ister in a P

asswassw

assw

oror

or

d Prd Pr

d Pr

otectedotected

otected

ModeMode

Mode

Using the PUsing the P

Using the P

asswassw

assw

oror

or

d to d to

d to

Access the PrAccess the Pr

Access the Pr

ogram Modeogram Mode

ogram Mode

If a manager password was defined to protect unauthorized access to the PRG mode, proceed as follows to enter the specific password so that you can work normally in this mode:

1. Slide the control switch to the PRG position.

2. Type the specific 4-digit password.

3. Press the [Charge] key.

Using the PUsing the P

Using the P

asswassw

assw

oror

or

d to d to

d to

Access the Z ManagementAccess the Z Management

Access the Z Management

ModeMode

Mode

If a manager password was defined to protect unauthorized access to the Z mode, proceed as follows to enter the specific password so that you can work normally in this mode:

1. Slide the control switch to the Z position.

2. Type the specific 4-digit password.

3. Press the [Amt Tend/TOTAL] key.

CalculaCalcula

Calcula

tor Modetor Mode

tor Mode

The calculator mode is a non-print mode that allows the use of the numeric keys with the plus, minus, multiply, division and equal keys. The [C] key can also be used in this mode. The calculator mode puts the convenience of a calculator right at your fingertips and is useful when a quick calculation is needed.

The calculator mode can only be accessed in the R1 or R2 position. It cannot be accessed in the X or Z position nor in the middle of a sales transaction.

If desired, you can assign a calculator mode password to restrict access to this mode. If a password is assigned, an error tone will sound if an attempt is made to enter the calculator mode without entering the password.

In the calculator mode, the operational keys are limited to the following:

[C] Clear [Amt T end/TOTAL] = [Department 1/7] + [Department 4/10] [Department 2/8] x [Department 5/11] + [Numeric keys 0-9]

EnterEnter

Enter

ing the Calculaing the Calcula

ing the Calcula

tor Modetor Mode

tor Mode

Proceed as follows to enter into the calculator mode:

1. Slide the control switch to the R1 or R2 position.

2. Hold down the [C] key and press the [Amt Tend/TOTAL] key.

3. The decimal point will appear on the display indicating that the

calculator mode is in operation.

25

ENGLISH

Exiting the CalculaExiting the Calcula

Exiting the Calcula

tor Modetor Mode

tor Mode

Proceed as follows to exit from the calculator mode:

1. Slide the control switch to the R1 or R2 position.

2. Hold down the [C] key and press the [Amt Tend/TOTAL] key.

3. The decimal point will disappear from the display indicating that you are now back into the normal register mode.

Assigning the CalculaAssigning the Calcula

Assigning the Calcula

tor Mode Ptor Mode P

tor Mode P

asswassw

assw

oror

or

dd

d

Proceed as follows to assign a password that prevents unauthorized

access to the functions provided by the calculator mode:

1. Slide the control switch to the PRG position.

2. Type [8], enter the [4-digit number] which will be your calculator mode password and then press the [RA/

] key.

NOTE: The 4-digit number cannot be 0000.

3. Slide the control switch to the OFF position to exit the PRG mode.

Example: Define calculator mode password 1962. Type/Press:

[8] + [1962] + [RA/

]

Accessing the CalculaAccessing the Calcula

Accessing the Calcula

tor Mode Prtor Mode Pr

tor Mode Pr

otected botected b

otected b

y ay a

y a

PP

P

asswassw

assw

oror

or

dd

d

Proceed as follows to access a password protected calculator mode:

1. Slide the control switch to the R1 or R2 position.

2. Enter the four-digit calculator mode password.

3. Hold down the [C] key and press the [Amt Tend/TOTAL] key.

4. A decimal point will appear on the display indicating that the calculator mode is in operation.

The Non-PrThe Non-Pr

The Non-Pr

int Modeint Mode

int Mode

This cash register model can be programmed to be in the non-print mode. This mode will stop the printing of sales transactions in the R2 (Receipt) mode. While in the non-print mode, the sales totals will be maintained and the management reports will print. This feature is useful for those times when a receipt tape is not required yet you need to keep track of sales totals.

ActivActiv

Activ

aa

a

ting the Non-Prting the Non-Pr

ting the Non-Pr

int Modeint Mode

int Mode

Proceed as follows to activate the non-print mode:

1. Slide the control switch to the PRG position.

2. If a security code has been assigned, enter this code and then press

the [Charge] key.

3. Type [6] followed by [1], and then press the [RA/

] key. The

non-print mode is now activated and no printing will occur in the R2 mode.

4. Continue with other programming or slide the control switch to

another position.

TT

T

urur

ur

ning Ofning Of

ning Of

f the Non-Prf the Non-Pr

f the Non-Pr

int Modeint Mode

int Mode

Proceed as follows to deactivate the non-print mode:

1. Slide the control switch to the PRG position.

2. If a security code has been assigned, enter this code and then press

the [Charge] key.

3. Type [6] followed by [0], and then press the [RA/

] key. The

non-print mode is now turned off and printing will occur in the R2 mode.

4. Continue with other programming or slide the control switch to

another position.

26

Machine PrMachine Pr

Machine Pr

ogramming Reporogramming Repor

ogramming Repor

tt

t

As you program the cash register's different features according to your specific needs, the values that you define are printed on the paper tape. It is suggested that you store this programming printout in a safe place so that you can keep track of how your cash register is programmed.

Provided below is an example printout of how the cash register is programmed according to the examples provided in the previous sections.

TT

T

ransaction Examplesransaction Examples

ransaction Examples

This section provides examples on how to complete different types of transactions. Sample receipts are included which reflect some of the programming examples used in the chapter entitled Cash Register Programming.

EnterEnter

Enter

ing the Reging the Reg

ing the Reg

ister Modeister Mode

ister Mode

The cash register has two register modes (R1 and R2) which are used to record ordinary sales transactions. Proceed as follows to enter into the register mode:

1. Open the printer compartment and slide the control switch to the R1

or R2 position. Remember that the R1 position registers all sales transactions on the journal record while the R2 position provides customer receipts.

2. If the Clerk System option was set to active as explained in the

section entitled Clerk Numbers and Secret Codes, enter the related Clerk number assigned and its associated three-digit secret code.

Exiting the RegExiting the Reg

Exiting the Reg

ister Modeister Mode

ister Mode

To exit the register mode at the end of a transaction, simply open the printer compartment and slide the control switch to the OFF position.

ClearClear

Clear

ing Erring Err

ing Err

oror

or

ss

s

Detailed instructions on how to clear all kinds of errors which may occur during cash register operations are explained in the section entitled Error Conditions at the beginning of this manual.

Time

Date

Clerk system active Programming mode Clerk number and

secret code assigned

VAT 1 rate assigned VAT 2 rate assigned VAT 3 rate assigned VAT 4 rate assigned

Item price with associated V A T

PRG and Z mode password

Calculator mode password

Programmed percent discount rate

Decimal point position

Multiple item sale

Programmed department

Programmed Euro exchange rate

27

ENGLISH

TT

T

ransaction Symbolsransaction Symbols

ransaction Symbols

The following symbols appear on the paper tape. They are printed to the right of the entries to identify various totals and transaction operations. Some of these symbols also appear on the management report. They include:

1-6 Clerk number

CA Cash transaction total CH Charge transaction total CK Check transaction total CG Change CD Cash in Drawer amount ST Sub Total * Total of a transaction RF Refund or Return total TX1 VAT1 applied to a sale TX2 VAT2 applied to a sale TX3 VAT3 applied to a sale TX4 VAT4 applied to a sale % Percent discount applied to an item or sale

- Coupon or discount/refund or Void X Quantity being multiplied @ Item price being multiplied VD Voided entry NS No Sale RA Amount Received on Account PO Amount Paid Out

Value in Euro

# Indicates a number assigned to a transaction

Sample ReceiptSample Receipt

Sample Receipt

The following sample receipt shows where general transaction

information is printed on a customer receipt.

Cash tendered

Time

VAT totals

Departments

T ransaction subtotal

Item price with department VA T rate

Item price in nontaxable department

Date Clerk number

T otal balance due in local currency

Change due

T otal balance due in converted currency

Change due in converted currency

Consecutive receipt number

28

StandarStandar

Standar

d d

d

TT

T

ransactions in Local Base Currransactions in Local Base Curr

ransactions in Local Base Curr

encenc

enc

yy

y

RegReg

Reg

isterister

ister

ing a Single Item Sale with Change ing a Single Item Sale with Change

ing a Single Item Sale with Change

TT

T

enderender

ender

Up to seven digits can be used for the amount of the entry.

Example: Register a £1.00 item in Department 1 (programmed at a

5.5% fixed VAT rate). Subtotal the transaction and compute change for

£5.00.

Proceed as follows:

1. Type [100] and press the [Department 1/7] key.

2. Type the amount tendered [500] and press the [Amt Tend/TOTAL]

key. The transaction is ended and the change due to the customer is displayed.

RegReg

Reg

isterister

ister

ing a Multiple Item Sale with Exact Cashing a Multiple Item Sale with Exact Cash

ing a Multiple Item Sale with Exact Cash

TT

T

ender in Local Currender in Local Curr

ender in Local Curr

encenc

enc

yy

y

Example: Register a £2.50 item to Department 1, a £.50 item to Department 5 and a £1.65 item to Department 8, with an exact tender of £4.65.

Proceed as follows:

1. Type [250] and press the [Department 1/7] key.

2. Type [50] and press the [Department 5/11] key.

3. Type [165] and press the [Dept. Shift] + [Department 2/8] key.

4. Press the [Sub Total] key to display and print the current balance

due.

5. Press the [Amt Tend/TOTAL] key to end the transaction.

Change on a cash tender Change in converted

currency (Euro)

T ransaction total in local and converted currency

Exact cash tender in local currency

29

ENGLISH

RegReg

Reg

isterister

ister

ing a Sale of Multiple Items aing a Sale of Multiple Items a

ing a Sale of Multiple Items a

t Same Costt Same Cost

t Same Cost

Up to three digits can be used for the quantity multiplied.

Example: Multiply two items costing £1.50 and register the sale to Department 1. Compute change for £5.00.

Proceed as follows:

1. Type the number of items [2] and press the [Qty/Time] key.

2. Type their cost [150] and press the [Department 1/7] key.

3. Press the [Sub Total] key to display and print the current balance

due.

4. Type the amount tendered [500] and press the [Amt Tend/TOTAL]

key. The transaction is ended and the change due to the customer is displayed.

RegReg

Reg

isterister

ister

ing a Multiple Item Sale with Exact Cashing a Multiple Item Sale with Exact Cash

ing a Multiple Item Sale with Exact Cash

TT

T

ender in Eurender in Eur

ender in Eur

oo

o

Example: Register a £10.00 item to Department 1, a £20.00 item to Department 2, with an exact tender of 44.38e.

Proceed as follows:

1. Type [1000] and press the [Department 1/7] key.

2. Type [2000] and press the [Department 2/8] key.

3. Press the [Sub Total] key to display and print the current balance

due in Local currency.

4. Press the [RA/

] key to display the current balance due in Euro.

5. Press the [Amt Tend/TOTAL] key to end the transaction.

T ransaction total in local and converted currency

Exact cash tender in converted currency (Euro)

T otal cost with VA T rate

Number of items at same cost multiplied by unit price

30

RegReg

Reg

isterister

ister

ing a Multiple Deparing a Multiple Depar

ing a Multiple Depar

tment Sale with Ptment Sale with P

tment Sale with P

aymentayment

ayment

and Change and Change

and Change

TT

T

enderender

ender

Example: Register a £69.99 item to Department 1 (programmed at a

5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% VAT rate) and a £3.50 item to Department 7 (programmed without VAT). Compute change for £100.00.

Proceed as follows:

1. Type [6999] and press the [Department 1/7] key.

2. Type [599] and press the [Department 4/10] key.

3. Type [350] and press the [Dept. Shift] + [Department 1/7] key.

4. Press the [Sub Total] key to display and print the current balance

due.

5. Type the amount tendered [10000] and press the [Amt Tend/TOTAL] key. The transaction is ended and the change due to the customer is displayed.

Change tendered

Cash payment

31

ENGLISH

RegReg

Reg

isterister

ister

ing a Multiple Deparing a Multiple Depar

ing a Multiple Depar

tment Sale with Ptment Sale with P

tment Sale with P

aymentayment

ayment

in Eurin Eur

in Eur

o and Change o and Change

o and Change

TT

T

ender in Local Currender in Local Curr

ender in Local Curr

encenc

enc

yy

y

Example: Register a £69.99 item to Department 1 (programmed at a

5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% VAT rate) and a £3.50 item to Department 7 (programmed without VAT). Compute change for 150.00e.

Proceed as follows:

1. Type [6999] and press the [Department 1/7] key.

2. Type [599] and press the [Department 4/10] key.

3. Type [350] and press the [Dept Shift] + [Department 1/7] key.

4. Press the [Sub Total] key to display and print the current balance

due in Local currency.

5. Press the [RA/

] key to display the current balance due in Euro.

6. Type the amount tendered in Euro [15000] and press the [Amt Tend/TOTAL] key. The transaction is ended and the change due to the customer is displayed.

Cash payment in Euro Change tendered in

local currency

32

RegReg

Reg

isterister

ister

ing a Charing a Char

ing a Char

ge ge

ge

TT

T

ransactionransaction

ransaction

Charge transactions are counted and registered to the charge total in

the financial report. Example: Register a £2.50 item to Department 1 and a £3.00 item to

Department 2 as a charge transaction. Use the [Sub Total] key to print the sub total on the sales receipt.

Proceed as follows:

1. Type [250] and press the [Department 1/7] key.

2. Type [300] and press the [Department 2/8] key.

3. Press the [Sub Total] key to display and print the current balance

due.

4. Press the [Charge] key to end the transaction.

Split Cash/CharSplit Cash/Char

Split Cash/Char

ge ge

ge

TT

T

enderender

ender

ing in Local Curring in Local Curr

ing in Local Curr

encenc

enc

yy

y

Example: Register a £10.00 item and a £15.00 item to Department 2. Split the amount tendered between £20.00 cash and £5.00 charge in Local currency .

Proceed as follows:

1. Type [1000] and press the [Department 2/8] key.

2. Type [1500] and press the [Department 2/8] key.

3. Press the [Sub Total] key to display and print the current balance

due in Local currency.

4. Type the cash tendered [2000] and press the [Amt Tend/TOTAL]

key. The remaining balance due (5.00) is displayed.

5. Press the [Charge] key to end the transaction.

Amount charged

Sales total in local and converted currency

Cash payment

Charge payment

33

ENGLISH

Split Cash/CharSplit Cash/Char

Split Cash/Char

ge ge

ge

TT

T

enderender

ender

ing in Euring in Eur

ing in Eur

oo

o

Example: Register a £8.00 item and a £12.00 item to Department 3. Split the amount tendered between 10.00e cash and 19.59e charge.

Proceed as follows:

1. Type [800] and press the [Department 3/9] key.

2. Type [1200] and press the [Department 3/9] key.

3. Press the [Sub Total] key to display and print the current balance due in Local currency.

4. Press the [RA/

] key to display the current balance due in Euro.

5. Type the cash tendered in euro [1000] and press the [Amt Tend/TOTAL] key. The remaining balance due in Local currency is displayed.

6. Press the [RA/

] key again. The remaining balance due in Euro

(19.59) is displayed.

7. Press the [Charge] key to end the transaction.

ChecChec

Chec

k k

k

TT

T

enderender

ender

inging

ing

Example: Register a £70.00 item paid by check to Department 4.

Proceed as follows:

1. Type [7000] and press the [Department 4/10] key.

2. Press the [Check] key and the transaction ends successfully.

Sales total in local and converted currency

Charge payment in Euro

Cash payment in Euro

Check payment

34

ChecChec

Chec

k k

k

TT

T

ender with Change in Local Currender with Change in Local Curr

ender with Change in Local Curr

encenc

enc

yy

y

Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 12. Compute the change in Local currency for a £30.00 check tender.

Proceed as follows:

1. Type [1950] and press the [Department 4/10] key.

2. Type [250] and press the [Department 5/11] key.

3. Type [500] and press the [Dept Shift] and [Department 6/12] keys.

4. Press the [Sub Total] key to display and print the current balance

due.

5. Type the amount paid by check [3000] and press the [Check] key.

The change due to the customer is displayed and the transaction ends successfully.

ChecChec

Chec

k k

k

TT

T

ender in Eurender in Eur

ender in Eur

o with Change in Local Curro with Change in Local Curr

o with Change in Local Curr

encenc

enc

yy

y

Example: Register a £19.50 item to Department 4, a £2.50 item to Department 5 and a £5.00 item to Department 11. Compute the change in Local currency for a 40.00e check tender.

Proceed as follows:

1. Type [1950] and press the [Department 4/10] key.

2. Type [250] and press the [Department 5/11] key.

3. Type [500] and press the [Dept Shift] and [Department 5/11] keys.

4. Press the [Sub Total] key to display and print the current balance

due in Local currency.

5. Press the [RA/

] key to display the current balance due in Euro.

6. Type the amount tendered by check in Euro [4000] and press the [Check] key. The change due in local currency is displayed and the transaction ends successfully.

T ransaction subtotal

Check payment Change tendered

Change tendered in local currency

Check payment in Euro

Sales total in local and converted currency

35

ENGLISH

Split ChecSplit Chec

Split Chec

k/Cash k/Cash

k/Cash

TT

T

ender in Local Currender in Local Curr

ender in Local Curr

encenc

enc

yy

y

Example: Register a £24.00 item to Department 1, a £36.00 item to Department 3 and a £4.00 item to Department 4. Split the tender between £60.00 check and £4.00 cash.

Proceed as follows:

1. Type [2400] and press the [Department 1/7] key.

2. Type [3600] and press the [Department 3/9] key.

3. Type [400] and press the [Department 4/10] key.

4. Press the [Sub Total] key to display and print the current balance

due.

5. Type the amount to be tendered by check [6000] and then press the [Check] key. The remaining balance due is displayed.

6. Press the [Amt Tend/TOTAL] key when the corresponding cash is tendered. The transaction ends successfully.

Split ChecSplit Chec

Split Chec

k k

k

TT

T

ender in Local Currender in Local Curr

ender in Local Curr

encenc

enc

y/Cash y/Cash

y/Cash

TT

T

enderender

ender

in Eurin Eur

in Eur

oo

o

Example: Register a £18.00 item to Department 2, a £24.00 item to Department 3 and a £2.50 item to Department 4. Split the tender between a £20.00 check and 36.24e cash.

Proceed as follows:

1. Type [1800] and press the [Department 2/8] key.

2. Type [2400] and press the [Department 3/9] key.

3. Type [250] and press the [Department 4/10] key.

4. Press the [Sub Total] key.

5. Type the amount to be tendered by check in local currency [2000] and then press the [Check] key. The remaining balance due is displayed in Local currency.

6. Press the [RA/

] key to display the remaining balance due in Euro.

7. Press the [Amt Tend/TOTAL] key when the corresponding cash is tendered in euro. The transaction ends successfully.

Cash payment

Check payment

VAT totals

T ransaction subtotal

36

Examples of Examples of

Examples of

TT

T

ransactions in Eurransactions in Eur

ransactions in Eur

o Base Curro Base Curr

o Base Curr

encenc

enc

yy

y

This section provides a few transaction examples performed with a

Euro base currency. By default the machine is programmed with a Local base currency. In order to program the machine for a Euro base currency, set Machine Condition 14 to the value 1 as indicated in the section entitled "Changing the Cash Register's Standard Settings".

When the base currency is set to Local, the converted amount is in

Euro while when the base currency is set to Euro, the converted amount is in Local.

RegReg

Reg

isterister

ister

ing a Single Item Sale with Change ing a Single Item Sale with Change

ing a Single Item Sale with Change

TT

T

enderender

ender

Up to seven digits can be used for the amount of the entry.

Example: Register a 5.00e item in Department 3 (programmed at a 15% fixed VAT rate). Compute change for 10.00e.

Proceed as follows:

1. Type [500] and press the [Department 3/9] key.

2. Type the amount tendered [1000] and press the [Amt Tend/TOTAL] key. The transaction is ended and the change due to the customer is displayed.

Cash payment in Euro

Check payment in local currency

Euro base currency indicator

Cash payment in Euro

Sales total in Euro and in converted local currency

Change tendered in Euro

37

ENGLISH

RegReg

Reg

isterister

ister

ing a Multiple Item Sale with Exact Cashing a Multiple Item Sale with Exact Cash

ing a Multiple Item Sale with Exact Cash

TT

T

enderender

ender

Example: Register a 5.50e item to Department 1, a 1.00e item to Department 5 and a 2.00e item to Department 8, print the subtotal and accept an exact tender of 8.50e.

Proceed as follows:

1. Type [550] and press the [Department 1/7] key.

2. Type [100] and press the [Department 5/11] key.

3. Type [200] and press the [Dept Shift] and [Department 2/8] keys.

4. Press the [Sub Total] key to display and print the current balance

due.

5. Press the [Amt Tend/TOTAL] key to end the transaction.

RegReg

Reg

isterister

ister

ing a Multiple Deparing a Multiple Depar

ing a Multiple Depar

tment Sale with Ptment Sale with P

tment Sale with P

aymentayment

ayment

in Local Currin Local Curr

in Local Curr

encenc

enc

yy

y

Example: Register a 70.00e item to Department 1 (programmed at a

5.5% VAT rate), a 6.00e item to Department 4 (programmed at a 20% VAT rate) and a 4.00e item to Department 6 (programmed without VAT). Pay with exact cash in local currency.

Proceed as follows:

1. Type [7000] and press the [Department 1/7] key.

2. Type [600] and press the [Department 4/10] key.

3. Type [400] and press the [Department 6/12] key.

4. Press the [Sub Total] key to display and print the current balance

due in Euro.

5. Press the [RA/

] key to display the current balance due in Local

currency.

6. Type the amount tendered in Local [5408] and press the [Amt Tend/TOTAL] key. The transaction is ended successfully.

Department sales

Exact cash payment in Euro

38

ChecChec

Chec

k k

k

TT

T

ender in Local Currender in Local Curr

ender in Local Curr

encenc

enc

y with Change in Eury with Change in Eur

y with Change in Eur

oo

o

Example: Register a 19.50e item to Department 4, a 2.50e item to Department 5 and a 5.00e item to Department 9. Compute the change in Local currency for a £20.00 check tender.

Proceed as follows:

1. Type [1950] and press the [Department 4/10] key.

2. Type [250] and press the [Department 5/11] key.

3. Type [500] and press the [Dept Shift] and [Department 3/9] keys.

4. Press the [Sub Total] key to display and print the current balance

due in Euro.

5. Press the [RA/

] key to display the current balance due in Local

currency.

6. Type the amount tendered by check in Local currency [2000] and press the [Check] key. The change due in Euro currency is displayed and the transaction ends successfully.

Sales total in Euro and in converted local currency

Cash payment in local currency

39

ENGLISH

Split Split

Split

TT

T

ender with Cash in Local Currender with Cash in Local Curr

ender with Cash in Local Curr

encenc

enc

y/Checy/Chec

y/Chec

k ink in

k in

EurEur

Eur

o with Changeo with Change

o with Change

Example: Register a 10.00e item to Department 1 and a 25.00e item to Department 2. Display the subtotal, accept a split tender consisting of £15.00 cash in Local currency and a 40.00e check in Euro, then tender change in Euro.

Proceed as follows:

1. Type [1000] and press the [Department 1/7] key.

2. Type [2500] and press the [Department 2/8] key.

3. Press the [Sub Total] key to print and display the amount due in

Euro.

4. Press the [RA/

] key to display the current balance due in Local

currency.

5. Type the amount tendered by cash in Local currency [1500] and press the [Amt Tend/TOTAL] key. The current balance due in Euro is displayed.

6. Type [4000] and press the [Check] key. The change in Euro is displayed and the transaction ends successfully.

Check payment in local currency

Change tendered in Euro

40

Minus (-) KMinus (-) K

Minus (-) K

ee

e

y y

y

TT

T

ransactionsransactions

ransactions

RegReg

Reg

isterister

ister

ing a (-) Reduction (Coupon)ing a (-) Reduction (Coupon)

ing a (-) Reduction (Coupon)

Up to 7 digits can be used for the amount of the transaction.

Example: Register a £.10 reduction (coupon) on a £2.00 item to Department 2.

Proceed as follows:

1. Type [200] followed by the [Department 2/8] key.

2. Type the amount to be reduced [10] followed by the [Ref/-] key.

3. End the transaction by pressing the [Amt Tend/TOTAL] key.

Check payment in Euro

Change tendered in Euro

Cash payment in local currency

Item price Reduction using manual

entry and minus key

Exact cash tender

41

ENGLISH

RegReg

Reg

isterister

ister

ing a Multiple (-) Reductioning a Multiple (-) Reduction

ing a Multiple (-) Reduction

Example: Register a £.12 reduction on a £2.50 item to Department 1, a £2.60 item to Department 3, a £.60 reduction on a £4.50 item to Department 11, a £.10 discount to a £3.00 multiple item sale to Department 5 and a £.1.00 reduction to a £5.00 item to Department 12. Compute change for a £30.00 tender.

Proceed as follows:

1. Type [250] and press the [Department 1/21] key.

2. Type the £.12 discount [12] and press the [Ref/-] key.

3. Type [260] and press the [Department 3/9] key.

4. Type [450] and press the [Dept Shift] and [Department 5/11] keys.

5. Type the £.60 discount [60] and press the [Ref/-] key.

6. Type the number of items of the multiple sale [3], press the

[Qty/Time] key then enter the unit price [300] and press the [Department 5/11] key.

7. Type the number of items of the multiple sale to be discounted by

pressing the [3] key followed by [Qty/Time] key and then type the £.10 discount [10] followed by the [Ref/-] key.

8. Type [500], press the [Dept. Shift] key followed by the [Department 6/12] key.

9. Type the £1.00 reduction [100] and press the [Ref/-] key.

10.Press the [Sub Total] key to print and display the current balance due.

11.Type the amount tendered [3000] and press the [Amt Tend/TOTAL] key to display the change due to the customer and end the transaction.

Item price entry Manual reduction entry

Resulting total

Multiple item sale multipled by unit price

Change due

Cash tendered

Calculated VA T rates

Multiple item reduction

Manual reduction entry

Change converted into Euro

T ransaction subtotal

42

PP

P

erer

er

cent Discount (-%) cent Discount (-%)

cent Discount (-%)

TT

T

ransactionsransactions

ransactions

Discounting the Discounting the

Discounting the

TT

T

otal Saleotal Sale

otal Sale

You can call up a programmed discount rate during the transaction by

pressing the [-%] key. If a percent discount rate is not programmed, type in the discount rate before pressing the [-%] key. Up to four digits can be used for the discount percentage (0-99.99%). You MUST enter two digits after the decimal position.

Example: Register a programmed 10% discount to an entire sales transaction. Compute the change tender.

Proceed as follows:

1. Type [250] and press the [Department 4/10] key.

2. Type [99] and press the [Department 3/9] key.

3. Press the [Sub Total] key to display and print the current balance

due.

4. Press the [-%] key to apply the programmed discount. The amount

discounted is displayed.

5. Press the [Sub Total] key to display and print the new balance due.

6. Type the amount tendered [500] and press the [Amt Tend/TOTAL]

key. The change due to the customer is displayed and the transaction ends successfully.

T ransaction subtotal Programmed discount rate

Discount

Cash tendered Change due

Change converted into Euro

43

ENGLISH

Discounting the Discounting the

Discounting the

TT

T

otal Sale botal Sale b

otal Sale b

y Using a Randomy Using a Random

y Using a Random

Discount RaDiscount Ra

Discount Ra

tete

te

Example: Register a 20% discount to a sales transaction. Compute the change tender.

Proceed as follows:

1. Type [259] and press the [Department 1/7] key.

2. Type [125] and press the [Department 2/8] key.

3. Press the [Sub Total] key to display and print the current balance

due.

4. Type the discount rate to apply [20] and press the [-%] key. The

amount discounted is displayed.

5. Press the [Sub Total] key again to display and print the new

balance due.

6. Type the amount tendered [500] and press the [Amt Tend/TOTAL]

key. The change due to the customer is displayed and the transaction ends successfully.

Discount

Manual discount entry

T ransaction total in local currency and in Euro

44

Discounting (-%) Individual Items using theDiscounting (-%) Individual Items using the

Discounting (-%) Individual Items using the PrPr

PrPr

Pr

ogrammed Discount Raogrammed Discount Ra

ogrammed Discount Ra

tete

te

Up to four digits can be used for the discount percentage (0-99.99).

You MUST enter two digits after the decimal position. Example: Register a programmed 10% discount on a £3.00 item to

Department 5, and a £2.50 item to Department 4. Compute the change tender.

Proceed as follows:

1. Type [300] and press the [Department 5/11] key.

2. Press the [-%] key to apply the programmed discount. The amount

discounted is displayed.

3. Type [250] and press the [Department 4/10] key.

4. Press the [Sub Total] key to print and display the current balance

due.

5. Type the amount tendered [600] and press the [Amt Tend/TOTAL]

key. The change due to the customer is displayed and the transaction ends successfully.

Programmed discount rate Discount

45

ENGLISH

Discounting Individual Items using PrDiscounting Individual Items using Pr

Discounting Individual Items using Pr

ogrammed andogrammed and

ogrammed and

Random Discount RaRandom Discount Ra

Random Discount Ra

testes

tes

Example: Register a £2.50 item to Department 1, apply the programmed discount to a £3.50 item to Department 7 and apply a discount rate of 3% to a £5.00 item to Department 2. Compute change tender.

Proceed as follows:

1. Type [250] and press the [Department 1/7] key.

2. Type [350] and press the [Dept Shift] key followed by the [Department 1/7] key.

3. Press the [-%] key to apply the programmed discount. The amount discounted is displayed.

4. Type [500] and press the [Department 2/8] key.

5. Type the discount rate [3] and press the [-%] key. The amount discounted is displayed.

6. Press the [Sub Total] key to print and display the current balance due.

7. Type the cash tendered [1100] and press the [Amt Tend/TOTAL] key. The change due to the customer is displayed and the transaction ends successfully.

Programmed discount rate

Random discount rate

46

Discounting (-%) One Item Using the PrDiscounting (-%) One Item Using the Pr

Discounting (-%) One Item Using the Pr

ogrammedogrammed

ogrammed

Discount RaDiscount Ra

Discount Ra

tete

te

Up to four digits can be used for the discount percentage (0-99.99%).

You MUST enter two digits after the decimal position. Example: Register a programmed 10% discount to a £.99 cash

transaction to Department 5.

Proceed as follows:

1. Type [99] and press the [Department 5/11] key.

2. Press the [-%] key to apply the programmed discount. The amount

discounted is displayed.

3. Press the [Sub Total] key to print and display the current balance

due.

4. Press the [Amt Tend/TOTAL] key to end the transaction with a

correct cash tender.

PLU CodesPLU Codes

PLU Codes

RegReg

Reg

isterister

ister

ing a Sales ing a Sales

ing a Sales

TT

T

ransaction Using Prransaction Using Pr

ransaction Using Pr

eset PLUeset PLU

eset PLU

CodesCodes

Codes

In order to be able to use this feature, PLU codes must have been previously set. Turn to the section entitled Programming PLU Prices for information on how to define a PLU to an individual item.

NOTE: If you wish to register a PLU that has been programmed as an

Open PLU Price (programming status option 1), remember to press the [PLU] key twice after entering the related PLU number.

Example: Use preset PLU codes to register an entire transaction: register PLU 1 and multiply 3 PLU 2. Compute change for a cash tender.

Proceed as follows:

1. Type [1] followed by the [PLU] key.

2. Type [3] followed by [Qty/Time], then press [2] followed by the

[PLU] key. The amount of the multiplication is displayed.

3. Press the [Sub Total] key to print and display the current balance

due.

4. Type the amount tendered [1000] and press the

[Amt tend/TOTAL] key. The change due to the customer is displayed and the transaction is ended successfully.

Programmed discount rate Discount

47

ENGLISH

OvOv

Ov

erwrerwr

erwr

iting a Priting a Pr

iting a Pr

eset PLU Preset PLU Pr

eset PLU Pr

ice in a Sub-Deparice in a Sub-Depar

ice in a Sub-Depar

tmenttment

tment

PrPr

Pr

eset feset f

eset f

or an Open PLU Pror an Open PLU Pr

or an Open PLU Pr

iceice

ice

Example: Overwrite the preset PLU 6 with £3.50. Computer change for a £5.00 tender.

Proceed as follows:

1. Type [6] and then press the [PLU] key to define the PLU to be

overwritten.

2. Type [350] followed by the [PLU] key.

3. Press the [Sub Total] key to display and print the current balance

due.

4. Type the cash tendered [500] and press the [Amt Tend/TOTAL]

key. The change due to the customer is displayed and the transaction

ends successfully.

PLU numbers

Preset PLU price

Multiple sale with same preset PLU

Entered PLU price (manual price entry)

PLU number

48

VV

V

oids and Refundsoids and Refunds

oids and Refunds

VV

V

oiding the Proiding the Pr

oiding the Pr

ee

e

vious Entrvious Entr

vious Entr

y in the Middle of a Saley in the Middle of a Sale

y in the Middle of a Sale

Example: Void a £2.50 entry erroneously made to Department 2. Then register a £3.00 item to this same Department. End the transaction with an exact change tender.

Proceed as follows:

1. Type [250] and press the [Department 2/8] key.

2. Press the [Void] key to void the entry made in the previous step.

The amount voided is displayed and printed.

3. Type [300] and press the [Department 2/8] key.

4. Press the [Sub Total] key to display the current balance due.

5. Press the [Amt Tend/TOTAL] key to end the transaction with an

exact change tender.

VV

V

oiding a Proiding a Pr

oiding a Pr

ee

e

vious Entrvious Entr

vious Entr

y ay a

y a

t the End of a Salet the End of a Sale

t the End of a Sale

Example: Register a £1.50 item to Department 1, a £2.59 item to Department 4, a £5.99 item to Department 3. Then void the £1.50 item erroneously made to Department 1 and replace it with a £1.00 entry to the same Department. Compute change for a cash tender.

Proceed as follows:

1. Type [150] and press the [Department 1/7] key.

2. Type [259] and press the [Department 4/10] key.

3. Type [599] and press the [Department 3/9] key.

4. Type [150], press the [Void] key and then the [Department 1/7]

key. The amount voided is displayed and printed.

5. Type [100] and press the [Department 1/7] key.

6. Press the [Sub Total] key to display and print the current balance

due.

7. Type the amount tendered [1000] and press the

[Amt Tend/TOTAL] key. The change due to he customer is displayed and the transaction is ended successfully.

Correct item price

Incorrect item price void

49

ENGLISH

Refunding a Single ItemRefunding a Single Item

Refunding a Single Item

Example: Refund a £1.00 item in Department 1.

Proceed as follows:

1. Press the [Ref/-] key.

2. Type the amount to be refunded [100] and press the [Department 1/7] key. The amount refunded is displayed.

3. Press the [Amt Tend/TOTAL] key to successfully end the transaction.

Incorrect price entry

Correct item price entry

Incorrect item price void

T otal refunded in local currency and in Euro

Single item returned and refunded

50

Refunding Multiple ItemsRefunding Multiple Items

Refunding Multiple Items

Example: Refund a £4.99 item to Department 4 and three £2.00 items to Department 5.

Proceed as follows:

1. Press the [Ref/-] key.

2. Type [499] and press the [Department 4/10] key. The amount to be

refunded is displayed.

3. Press the [Ref/-] key again.

4. Type the number of items to be refunded [3], press the [Qty/Time] key, enter their unit price [200] and then press their department key [Department 5/11]. The amount to be refunded is displayed.

5. Press the [Sub Total] key to display the total amount to be refunded.

6. Press the [Amt Tend/TOTAL] key to successfully end the transaction.

Other Other

Other

TT

T

ransactionsransactions

ransactions

RegReg

Reg

isterister

ister

ing Moneing Mone

ing Mone

y Receivy Receiv

y Receiv

ed on ed on

ed on

AccountAccount

Account

Example: Register £10.00 received on account.

Proceed as follows:

1. Type [1000] and then press the [RA/ ] key.

The cash drawer opens and the transaction is recorded on receipt.

PP

P

aying Moneaying Mone

aying Mone

y Outy Out

y Out

Example: Pay out £2.50.

Proceed as follows:

1. Type the amount to be paid out [250] and then press the [PO] key.

The cash drawer opens and the transaction is recorded on receipt.

Multiple item refund

Single item refund

T otal refunded

T otal to be refunded

Amount received on account

Amount paid out

51

ENGLISH

RegReg

Reg

isterister

ister

ing an Identifing an Identif

ing an Identif

icaica

ica

tion Number to a tion Number to a

tion Number to a

TT

T

ransactionransaction

ransaction

Up to 7 digits can be used for the identification number. This entry can be made prior to any operation. The identification number is not added to the management report or totals.

Example: Assign the identification number 3456 to a £1.00 sale to Department 4. Enter an exact cash tender sale.

Proceed as follows:

1. Type [3456] and press the [#/NS] key.

2. Type [100] and press the [Department 4/10] key.

3. Press the [Amt Tend/TOTAL] key for an exact cash tender sale.

RegReg

Reg

isterister

ister

ing a No Saleing a No Sale

ing a No Sale

This operation opens the cash drawer and prints a no sale receipt.

The activity is registered to the activity counter in the financial report.

Proceed as follows:

1. Press the [#/NS] key.

T ransaction number

52

Management ReporManagement Repor

Management Repor

tsts

ts

Transaction data is maintained in the memory of the cash register as long as the battery back-up system is in effect. This data can be printed as a report for management review.

The Management Report can be printed from either the X or Z position on the control switch.

X PX P

X P

osition Reporosition Repor

osition Repor

tt

t

Sliding the control switch to the X position prints the accumulated transaction information and RETAINS ALL TOTALS IN MEMORY. Use this report mode to print periodic reading of the transactions performed (some users call the X report a mid-day report). X reports include the PLU Report, Clerk Report, and the X Financial Report.

Z PZ P

Z P

osition Reporosition Repor

osition Repor

tt

t

Sliding the control switch to the Z position prints the same information as the X report. The only difference between the two types of report is, however, that after a Z report printout ALL TRANSACTION TOTALS ARE RESET TO ZERO, except for the grand total (some users call the Z report an end-of-day report).

NOTE: To prevent the accidental printing of the Z report, assign a Z

mode manager password as explained in the section entitled Defining the PRG and Z Mode Manager Password. Once the password is defined, the Z report will not print unless the password is entered. If an attempt is made to print a Z report without entering the correct password, the message "SEC Code" is displayed.

ClerCler

Cler

k Repork Repor

k Repor

tt

t

The Clerk Report lists the number of transactions and sales totals for each Clerk. At the end of the receipt you are given the sales total of all clerks.

Proceed as follows to print a Clerk Report:

1. Slide the control switch to the X or Z position (bear in mind that a Z

Clerk Report resets all totals).

2. If in the Z mode, type the manager password, if it has been defined,

and confirm it by pressing the [Charge] key.

3. Press the [Clerk] key.

The Clerk Report will print.

Sales total of clerk 1

X report identifier

Sales total of clerk 2

Activity counter

Clerk number

Time

Consecutive receipt number

Date

53

ENGLISH

All PLU ReporAll PLU Repor

All PLU Repor

tt

t

The All PLU Report lists all transaction information pertaining to the use of the PLU codes by all the Clerks on a particular cash register. This report provides the number of times a particular PLU is used and the totals for that number.

Proceed as follows to print a PLU Report.

1. Slide the control switch to the X or Z position (bear in mind that a Z

PLU Report resets all PLU totals to zero).

2. If in the Z mode, type the manager password, if it has been defined,

and confirm it by pressing the [Charge] key.

3. Press the [PLU] key.

The PLU report will print.

PLU number

X report identifier

Activity counter PLU sales total

Date

All PLU sales total

54

X and Z Financial ReporX and Z Financial Repor

X and Z Financial Repor

tt

t

NOTE: Once a "Z" reading is taken, it cannot be duplicated so be sure

to have plenty of paper in the cash register.

Proceed as follows to print an X or Z financial report:

1. Slide the control switch to the X or Z position (bearing in mind that a Z printout resets all totals to zero).

2. If in the Z mode, enter the manager password, if it has been defined, and confirm it by pressing the [Charge] key.

3. Press the [Amt Tend/TOTAL] key.

A sample X financial report printout is provided on the next page. Shown on the side is an example X financial report.

X report identifier Department 1 activity counter

X counter

Department 1 sales total

Date

Department number

Total amount VAT 1, 2, 3 and 4

Coupon amount total

Refund total

Percent minus total

Net sales total in Euro

Gross sales total

Cash sales total

Check sales total

Charge sales total

Received on account total

Paid out total

Cash in drawer Check in drawer

Consecutive receipt number

Net sales total in local currency

Cash sales counter

Void total

Charge sales counter

Check sales counter

Time

Paid out counter

Received on account counter

No sale counter

55

ENGLISH

ClearClear

Clear

ing the Grand ing the Grand

ing the Grand

TT

T

otalotal

otal

Proceed as follows if you wish to clear the Grand Total:

1. Slide the control switch to the PRG position.

2. Type the manager password, if it has been defined, and confirm it

by pressing the [Charge] key.

3. Type [2], type [0] and then press the [RA/

] key.

Balancing ForBalancing For

Balancing For

mm

m

ulasulas

ulas

The following examples show how totals are calculated for the

management reports:

System BalanceSystem Balance

System Balance

(+) Department 1 (+) Department 2 (+) Department 3 : : (+) Department 11 (+) Department 12 (-) Minus Total (-) -% Total (+) VAT Total

(=) Net Sales

(+) Net sales (+) Minus Total

(+) -% Total (+) Void Total (+) Return Total

(=) Gross Sales (+) Net Sales

(+) Previous Grand Total (=) Ending Grand Total

Media BalanceMedia Balance

Media Balance

(+) Net Sales (+) Check (-) Charge (+) Received on Account (-) Paid Out

(=) Cash In Drawer

56

AppendixAppendix

Appendix

TT

T

otalizerotalizer

otalizer

s and Counters and Counter

s and Counter

s s

s

TT

T

aa

a

bleble

ble

The following table reports the Z/X totalizers and counters for the

different cash register features.

Z / X

TOTALIZERS COUNTERS

Department 1-12 8 (digits) X 12 3 (digits) X 12 TAX amount 8 X 4 Minus 8 X 1 -

-% 8 X 1 Return 8 X 1 Void 8 X 1 Received account 8 X 1 3 X 1 Paid out 8 X 1 3 X 1 Cash 8 X 1 3 X 1 Charge 8 X 1 3 X 1 Check 8 X 1 3 X 1 Cash in drawer 8 X 1 Check in drawer 8 X 1 Grand Total 10 X 1 Net sales 8 X 1 Gross sales 8 X 1 NO sale - 3 X 1 Z1 counter - 3 X 1 PLU 8 X 99 3 X 99 Clerk 8 X 6 3 X 6

57

ENGLISH

Cash RegCash Reg

Cash Reg

ister Specifister Specif

ister Specif

icaica

ica

tions and Safetytions and Safety

tions and Safety

TT

T

echnical Characterechnical Character

echnical Character

isticsistics

istics

Listed below are the technical characteristics of this cash register

model. Type: Electronic cash register with printer

and 12 departments and 99 PLU settings

Displays: 10-digit green displays.

Symbols for error, change, subtotal, minus, total,

Euro currency and item count shown Capacity: 7-digit input and readout Printer: ECR exclusive serial printer Ink source: Ink roller Paper supply: 2 1/4" (57 mm) paper tape Batteries: Four standard "AA" batteries which safeguard

memory contents in the event of power failures Technology: CMOS RAM Power cons.: Standby 15 W, Operating 47 W Operating

Temperature: 0 degrees C - 40 degrees C (32-104 degrees F) Dimensions: 425 mm x 325 mm x 200 mm Weight: 6 Kg

Safety PrSafety Pr

Safety Pr

ecautionsecautions

ecautions

• The power socket for this cash register must be located near the unit and easily accessible.

• Do not use this cash register outdoors in the rain or near any liquid.

Olivetti ECR 2200, ECR 2100, ECR 2200 euro, ECR 2100 euro Instructions Manual

Specifications and Main Features

Frequently Asked Questions

User Manual