Olivetti DP N40, DP N24, DP N32 ADMINISTRATOR GUIDE

DP N24, N32 and N40 Network
Laser Printers

System
Administrator
Guide

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A.
Documentazione
Via Jervis, 77 - 10015 Ivrea (Italy)

Copyright © 1998, Oli vetti

All rights reserved

This product’s conformity with quality
requirements is certified by the Mark it
bears

Xerox®, CentreWare DP® and all Xerox products mentioned in this publication are
trademarks of Xerox Corporation®.

Adobe® and PostScript® are trademarks of Adobe Systems Incorporated.
PCL, HP, and LaserJet are tradem arks of Hewlett-Packard Company . IBM is a

trademark of International Business Machines Corporation. Microsoft, Microsoft
Windows, Microsoft Word, MS, and MS-DOS are trademarks of Microsoft
Corporat ion. Univers is a tr ademark of Linotype A G or its subsidiaries. WordPerfec t
is a trademark of WordPerfect Corporation. Centronics is a trademark of Centronics
Corporat ion. Macintosh and TrueType are trademarks of Apple Comput er,
Incorporated. OnPage is a trademark of COMPUTER:applications, Inc. All other
product n am es are tradem arks/tradenames of their respective owners.

PCL, PCL5e, and PCL6 are trademarks of Hewlett Pack ard Company. This printer
contains an emulation of the He w lett Packard PCL command l anguage, recognizes
HP PCL commands, and processes these commands in a manner comparable with
Hewlett Packard LaserJet printer products.

Notice

Specifications described in this publication are su bject to change without notice. Use
of some feat ures may be li mit ed b y you r hardw are or so ft ware co nf i gurat io n. Con tact
your dealer for details.

Table of Contents

i

Chapter1

Getting Started ...................................................................................... 1-1

Introduction ...............................................................................1-3

How Much of This Book Must I Read? . ................. ..................1-4

Printer C om p onents .. .. .......... .. .......... .......... .. .......... .......... .. ....... 1 - 6

Special Features ........................................................................1-8

Connectivity ............................................................................1-8

Power Saver ............................................................................1-8

High Resolution Printing ......................................................1-8

Edge to Edge Printing ............................................................1-9

Automatic Tray Sequencing ..................................................1-9

Automatic Language Sensing and Switching .......................1-9

Auto ma ti c Font/M a cro S a vi n g ..... ... .. .......... ......... ... .......... .. ..1 - 9

Secu re Pr i nt in g ....... .......... .......... .. .......... .......... .. .......... .......1-1 0

Proo f Pr in t in g .... ... .. .......... .......... .. .......... .. .......... .......... .. .....1 - 1 0

Printer Generated Reports ...................................................1-10

PostScript ..............................................................................1-11

Optional Duplex Printing ....................................................1-11

Incre a sed Pa p er Ha n d l ing .. .......... .......... .. .......... .......... .. ..... 1 - 1 1

DP N24, N32 and N40 System Administrator Guide

❖ i

Multiple Output Options ......................................................1-11

Memory Expansion ..............................................................1-11

Flash Memory SIMMs .........................................................1-12

Hard Disk Drive Option .......................................................1-12

Finisher ................................................................................1-12

Inte ll ig e n t R a s te r i zin g ......... .......... .......... .......... ......... ..........1-1 2

Memo ry Co n siderat i on s .. .......... .......... .. .......... ......... ... .......... ..1-1 3

Installing the Printer ...............................................................1-14

Before You Begin .................................................................1-14

Space Requirements .............................................................1-14

Precautions ...........................................................................1-15

Lifting and Carrying the Printer .........................................1-17

Instal la tion Step s ... .. ... ......... .......... ... ......... .......... .. .......... ..... 1 - 1 8

Maintaining the Printer ..........................................................1-26

Cleaning the Printer ............................................................1-26

Replacing the Toner Cartridge ............................................1-26

Recycling the Toner Cartridge ............................................1-26

Installing the Maintenance Kit ............................................1-27

Moving the Printer ..................................................................1-28

Transporting the Printer .........................................................1-29

Technical Support ...................................................................1-29

Before Calling for Service ...................................................1-29

Accessing Olivetti Via the Internet ......................................1-29

Chapter2

Paper Handling .................................................................................... 2-1

Select in g Pa p er ...... ... .. .......... .......... .. .......... .......... .. .......... .........2-2

Storin g Pa p er ......... ... .. .......... .. .......... .......... .. .......... .......... .. ....... 2 - 4

Loading Paper .......... ............................................ .....................2-4

Using Trays 1, 2 and 3 (if installed) ......................................2-5

Using Trays 4 and 5 in the 2,500 Sheet Feeder ....................2-9

Using the 50 Sheet Bypass Feeder ......................................2-11

Using the 100 Envelope Feeder ...........................................2-15

ii ❖ DP N24, N32 and N40 System Administrator Guide

Automatic Tray Switching .......................................................2-16

Tray Sequence Settings ........................................................2-17

Paper Handling Exception Conditions ...............................2-18

Tray Sequence Rules ............................................................2-20

Tray Sequence Examples .....................................................2-21

Paper Size/Type Mismatch ..................................................2-22

Offsetting Output .....................................................................2-23

Using the 10-bin Mailbox/Collat or .........................................2-24

Printing to the Mailbox/Collator .........................................2-24

Duplex (Two-Sided) Printing ..................................................2-25

Print Orientation and Control Panel Settings ....................2-26

Chapter3

Using the Control Panel ....................................................................... 3-1

Control Panel Features .............................................................3-2

The Dis pl a y ............ .......... .. .......... ......... ... .......... ......... ... .........3-3

The Ind i ca to r Li g hts ....... ......... ... ......... .......... ... ......... .......... ..3-3

The Keys ........... .......... .. .......... .......... .. .......... ......... ... .......... .. ..3-5

Navigating the Menu System ....................................................3-9

Menu I nd icators ......... ......... .......... ... ......... ... ......... .......... ... ..3-1 0

Cont ro l Pa n e l Lo ck s .. .. .......... .......... .. .......... ......... ... .......... ..3-1 0

Setting a Menu Option .........................................................3-11

Main Me nu ... ......... .......... ... ......... ... ......... .......... ... ......... ..........3- 1 3

Job Menu ... .......... .......... .. .......... .. .......... .......... .. .......... .......... ..3-1 4

Password Menu .......................................................................3-16

Tray Menu ...............................................................................3-19

PCL Men u .......... .. .. .......... .......... .. .......... .......... .. .......... .......... ..3 -2 6

PostScript Menu ......................................................................3-31

System M en u ............... ... ......... .......... ... ......... .......... .. .......... .....3 - 3 3

Paralle l M en u ...... .. .......... .......... .. .......... .......... .. .......... .......... ..3-4 2

Serial Menu .............................................................................3-45

Ethern e t M en u ............... ......... ... .......... ......... ... ......... .......... ... ..3 - 4 8

Token Ring Menu ....................................................................3-61

DP N24, N32 and N40 System Administrator Guide ❖ iii

Novell Menu .............................................................................3-75

Test Menu ................................................................................3-82

Reset M en u ... .. ... ......... .......... .. .......... .......... .. .......... .......... .. ..... 3 - 8 7

Chapter 4

Chapter 5

Chapter 6

Printer Management Software and Drivers ........................................ 4-1

Using CentreWare DP with the DP N40 ..................................4-2

DP N40 PCL Emulation Printer Driver ...................................4-3

DP N40 PostScript Printer Driver ............................................4-4

Driver Features ..........................................................................4-5

Using the Hard Disk Drive / Downlo adin g Fon ts and Jobs ............... 5-1

Hard Drive Considerations .......................................................5-2

Disk Initialization ...................................................................5-2

Downloading Fonts and Macros ...............................................5-3

FSDOWNLOAD Command ..................................................5-4

FSDELETE Command ..........................................................5-7

Using the Hard Disk Drive for Sec u re and Proof Jobs ........ ...5-8

Creating Secure Jobs .............................................................5-8

Creating Proof Job ...............................................................5-10

Printing or Deleting Secure or Proof Jobs .........................5-11

Troubleshooting .................................................................................... 6-1

Printer Op er a t io n Pro b l ems ... ... .. .......... .......... .. .......... .......... .. ..6-2

Control Panel Messages ............................................................6-5

Diagnostic LED Flash Sequences ..........................................6-24

Paper Jams ...............................................................................6-26

What Causes a Paper Jam? .................................................6-26

Clearing Paper Jams ............................................................6-26

Clearing Area A (No Duplex Module) ................................6-30

Clearing Area A (With Duplex Module) .............................6-32

Clearing Area B ...................................................................6-34

Clearing Area C ...................................................................6-34

iv ❖ DP N24, N32 and N40 System Administrator Guide

Clearing Area D ...................................................................6-35

Clearing Tray 5 ....................................................................6-36

Clearing the Duplex Module ...............................................6-37

Print Quality Problems ............................................................6-38

Appendix A
Appendix B

Appendix C

DP N40 Ordering Information ........................................................... A-1

Maintaining the Printer ...................................................................... B-1

Replacing the Toner Cartridge ................................................B-2

Standard Configuration ........................................................B-3

Duplex Co n f i g u ra ti o n ..... .. .. .......... .......... .. .......... .. .......... ......B-7

Installing the Maintenance Kit ..............................................B-11

Replacing the Fuser Cartridge and BTR ...........................B-12

Replacing the Feedrolls ......................................................B-17

Resetting the Counter .........................................................B-22

Cleaning the Printer ...............................................................B-23

Exterior Cleaning ................................................................B-23

Interior Cleaning ................................................................B-24

Installing and Removing Printer Options .......................................... C-1

Precautions ...............................................................................C-3

2,500 Sheet Feeder ...................................................................C-4

Installing ............................................................................... C-4

Removing ...............................................................................C-8

Duplex Module .......................................................................C-11

Installing .............................................................................C-11

Removing ............................................................................. C-16

10-bin Mailbox/Collator ....................... .......... ................... .....C-20

Installing

(Console Configuration) .....................................................C-20

Removing (Console Configuration) ...................................C-25

Installing (Tabletop Configuration) ...................................C-28

Removing (Tabletop Configuration) ..................................C-32

100 Envelope Fe ed e r .......... .. .......... ......... ... .......... .. .......... ......C-36

DP N24 , N3 2 an d N40 Syst em A dmi nistra to r Guid e ❖ v

Installing .............................................................................C-36

Removing ............................................................................. C-37

Hard Disk Drive ......................................................................C-39

Installing .............................................................................C-39

Removing ............................................................................. C-42

Memo ry S IM M ................ .......... .. .......... .......... .. .......... .......... .C-44

Instal ling ........ .. .. .......... ... ......... .......... .. .......... .......... .. ......... C-4 5

Remo vi n g .......... .. ... .......... ......... ... ......... ... .......... ......... ... ......C-47

Network Interface Card (NIC) ...............................................C-49

Installing the NIC ...............................................................C-49

Removing the NIC ...............................................................C-54

Appendix D

Appendix E

Appendix F

Appendix G

Printer Resident Fonts ........................................................................ D-1

Base Printer Fonts ....................................................................D-2

Printing a PCL Font List ......................................................D-3

PostScript Fonts ........................................................................D-4

Printing a PostScript Font List .............................................D-5

Printer Specifications .......................................................................... E-1

DP N40 Unique Printer Commands ................................................... F-1

Overview ....................................................................................F-2

Paper Size Selection .................................................................F-3

Paper Type Selection ................................................................F-4

Input Tray Selection .................................................................F-5

Outpu t Selectio n .. .. ... .......... ......... ... ......... .......... ... ......... .......... .F-6

PJL Commands ........................................................................F-7

Environmental Specifications ............................................................. G-1

Acoustic Noise Figures .........................................................G-2

FCC Compliance Statement for United St ates Users ..........G-2

Opera ti o n a l S a fety ................... .......... .. .......... .......... .. .......... .G-2

Laser S a f et y ...... .......... ......... ... .......... .. .......... ......... ... .......... ... G - 4

Laser Safety Warning for Finland and Sweden ..................G-4

vi ❖ DP N24, N32 and N40 System Administrator Guide

Getting Star ted

Chapter1

Introduction
How Much of This Book Must I Read?
Printer Components
Special Features

Connectivity ............................................................................ 1-8

Power Saver ............................................................................ 1-8

High Resolution Printing ........................................................ 1-8

Edge to Edge Printing ............................................................. 1-9

Automatic Tray Sequencing .................................................... 1-9

Automatic Language Sensing and Switching .......................... 1-9

Automatic Font/Macro Saving ................................................ 1-9

Secure Printing ..................................................................... 1-10

Proof Printing ....................................................................... 1-10

Printer Generated Reports .................................................... 1-10

PostScript .............................................................................. 1-11

Optional Duplex Printing .............. .......... .......... ................... 1-11

Increased Paper Handling ................ ................... .......... ....... 1-11

Multiple Output Options ....................................................... 1-11

Memory Expansion .................................. .......... ................... 1-11

...............................................................................

...... ....... ....... ........ ..... ...

........ .. ... ......... .......... .. .......... .......... .. .......... .

........................................................................

1-3
1-4
1-6
1-8

Flash Memory SIMMs .......................................................... 1-12

Chapter 1: Getting Started ❖ 1-1

Getting S tart ed

Hard Disk Drive Option ....................................................... 1-12

Finisher ................................................................................. 1-12

Intelligent Rasterizing ........................................................... 1-12

Memory Consideration s
Installing the Printer

..........................................................

...............................................................

Before You Begin .................................................................. 1-14

Space Requirements ............... ................................ ............ ... 1-14

Precautions ........................................................................... 1-15

Lifting and Carrying the Printer ........................................... 1-17

Installation Steps ................................................................... 1-18

Maintain ing the Printer

..........................................................

Cleaning the Printer ............................................................. 1-26

Replacing the Toner Cartridge ............................................. 1-26

Recycling the Toner Cartridge ............................................. 1-26

Insta llin g the Ma i n te na n ce Kit .............. .......... ................. .... 1- 2 7

Moving the Prin ter
Transportin g the Printer
Technic al Suppo rt

..................................................................

.........................................................

...................................................................

Before Calling for Service .................................................... 1-29

Accessing Olivetti Via the Internet ....................................... 1-29

1-13
1-14

1-26

1-28
1-29
1-29

1-2 ❖ DP N 24, N32 and N4 0 Sy ste m Adm inis tr ator Gui de

Introduction

Introduction

This guide is for use with the DP N24, N32, and N40 printers.
Becaus e most of the printer’s features and functionality are shared

by all three, this guide uses the gen eric name DP N40 when
referring to these printers. And it refers to all features not found on
the base printer a s opt ions.

This guide also identifies two different configurations for the
DP N40:

• The tabletop configuration

• The console configuration (sitting on top of the optional 2,500

Sheet Feeder).

Samples of each configuration are show n later in this chapter,
however the figures throughout this guide may show either
config uration when illustrating a feature or procedure.

Chapter 1: Getting Started ❖ 1-3

How Much of This Book Must I Read?

How Much of This

Book Must I

Read?

Because of the customer installable na ture of the DP N40, your
printer should be opera tional following the brief instructions in the

Quick Installation Guide

presented later in this chapter).
Use this book as a reference for:

• Learning about special printer features [

(page 1-8)]

• Printer memory issues [

• Instructions for installing the printer [

(page 1-14)]

• Tips on taking care of the printer [

(page 1-26)]

• Tips o n tr anspor ting th e p r in ter [

(page 1-29)]

• Contacting Olivetti for technical support [

(page 1-29)]

• Paper specifications, loading paper, and duplex printing

(

Chapter 2: Paper Handling

• Instructions on using the Control Panel

Control Panel)

. (The installation instructions ar e also

“Special Features”

“Memory Considerations”

“Installing the Printer”

“Maintaini ng the Printer”

“Transporting the Printer”

“Technical Support”

)

(Chapter 3: Using the

(page 1-13)]

• Information about Ce ntreWare DP and instal ling printer drivers

(

Chapter 4: Printer Management Software and Drivers

1-4 ❖ DP N 24, N32 and N4 0 Sy ste m Adm inis tr ator Gui de

)

How Much of This Book Must I Read?

• Downloading fonts (

/ Downloading Fonts and Jobs

• Troubles hooting printing problems if they occur (

6: Troubleshooting

• Ordering printer options (

Information

)

• Replacing consumable s and cleaning the printe r (

B: Maintaining the Printer

• Installing and remo ving printer options (

and Removing Printer Options

• List of fonts resident on the printer (

Resi dent Fonts

• Prin t er S p ec ifi cations (

Chapter 5: Using the Hard Dis k Drive

)

)

Appendix A:DP N40 Ordering

)

Appendix C: Installing

)

Appendix D: Printer

)

Appendix E:Printer Specifications

Chapter

Appendix

)

• DP N40 printer command difference s for PCL and PostS cript

(

Appendix F: DP N40 Unique Printer Commands

)

Chapter 1: Getting Started ❖ 1-5

Printer C om ponen ts

Components

Front View

1

Face-up Output Bin

2

Door A

3

50 Sheet Bypass Feeder

4

Door B

5

Face-down Output Bin

6

Power switch

7

Control P anel

8

Fron t co ver

9

Paper T ray 1

10

Paper T ray 2

Printer

The major components of the DP N40 are indicated in Figure 1.1
belo w.

Figure 1.1 Base printer co mponents

Rear View

1

Power receptacle

2

Hand grips

3

Controller Board with host/
network interfa ce ports.

4

Connectors for optional
2,500 Sh eet Feeder, 10-bin
Mailbox/Collator, Finisher,
and D up l ex M odule

1-6 ❖ DP N 24, N32 and N4 0 Sy ste m Adm inis tr ator Gui de

Front View

1

10-bin Mail box/Collator

2

Face-up Output Bin

3

Duplex Module

4

100 Envelope Feeder

5

2,500 Sheet Feeder with
Paper T rays 3, 4, and 5

Printer Components

Figure 1.2 Consol e configuration with options

Front Vie w, Covers Open

1

Fuser

2

Toner Cartridge

3

Bias Transfer Roll (BTR)

4

Feedrolls

Figure 1.3 Customer replaceable components

Chapter 1: Getting Started ❖ 1-7

Specia l Fe atur es

Special Feat ure s

Connectivity

Power Saver

Several features have been designe d into the DP N40 to enhance
your printing environment. Using the printer's Control Panel menu
system, you can tailor printer settings to match your printing
requirements.

See

Chapter 3: Using the Contro l Panel

the Control Panel and its menu system.

The N40 include s the follo wing physical connectivity interf aces on
board:

• IEEE 1284 Bi-directional parallel

• RS232C Serial Interfac e with a DB9 Connector

• Ethernet (10 Mbit)
Two addit i on a l in t er f ac es are avail ab l e as o p ti o ns .

• Ethernet (100 Mbit)

• Token Ring
Installi ng eithe r optiona l ne twor k interf ace di sabl es th e on board 10

Mbit Ether net int er fa ce. Re mo ving e ith er op tio nal int erf ace e nab les
the on board 10 Mbit Ethernet functionalit y aga in.

After 60 minut es of inactivity, th e pr inter automatically turns off
internal compone nts to reduce the amount of el ec tricity used. The
printer autom atically turns thos e parts back on when it receives a
print jo b.

for more information about

Using the printer's Control Panel menu s ystem, you can send the
printer into Power Saver mode after your choice of Off, 15, 30, 60,
90, 120 or 180 minutes of inactivity.

See the section

the Control Panel

High Resolution

Printing

1-8 ❖ DP N 24, N32 and N4 0 Sy ste m Adm inis tr ator Gui de

The DP N40 is set to print at 600 x 600 dpi (dots per inch). You can
also prin t dr aft-quality jobs by using the Syste m Menu to set Draft
Mode to On. The printer automatically reduces the amount of toner
by two - thirds (and prints a d raft-quality output). Draft Mode can be
selected on a per job bas is from the Olivet ti printer drivers.

See

Chapter 3: Us ing the Control Panel

changing Control Panel settings.

“System Menu”

.

(page 3-33) in

for instructions on

Chapter 3: Using

Special Features

Edge to Edge Printing

Automatic Tray

Sequencing

Automatic La nguage

Sensing and Sw it c hin g

You can print PostScript LanguageLevel 3 (hereafter re ferred to as
PostScript) and PCL 6 Emulation (hereafter referred to as PCL)
jobs all the way to the edge of the page. (However, there is a 4 mm
border on all edges, with all paper sizes, where pri nt quality cannot
be guarante ed.) This feature may be selected via the Control Panel
for PCL jobs or via print drivers for both PCL and PostScript jobs.
Note that selecting this feature will cause PCL job printing to be
shifted up to the top of the page and left to the edge of the page .

The DP N40 allows you to set automatic tray sequencing for both
PCL and PostScript jobs. When a paper tra y runs out of paper, the
printer autom atically swi tches to another pape r tray (if another tray
is loaded with the s ame s ize and type paper). That means you don't
have to load paper as often. You can also install the optiona l 2,500
Sheet Feeder (with one 50 0 sheet tray and two 1,000 sheet trays) to
extend your printing capacity.

For more information on tray switchin g, see th e section

Tray Switching”

The printer can proce ss both PCL and PostScript jobs. When the
printer' s Language Sensing op tion is on, the DP N40 samples the
incoming data stream to determine which language the print job
requires. The DP N40 then switches to the proper interpreter for
that jo b.

(page 2-16) in

Chapter 2: Paper Handli ng

“Automatic

.

Automatic Font/Macro

Saving

Language Sensi ng can be set individually for each port, or protocol
within a port, from the Parallel Menu and from the Ethernet and
Novell Menus by setting the appropriate PDL setting to Auto.

With the Language Sensing option on, the printer automatically
samples each print job and switches to the appropriate processing
language.

For more information about language s ens ing and switching, see

Chapter 3: Using the Control Panel

When you are printing both PostScript and PCL jobs, the printer
will automatically save downloaded fonts, macros, and the entire
PostScript e n vironm ent whe n it switc hes PDLs (Print er Des cripti on
Language). Th is saves you from having to do wnload fonts, macros,
and headers every time the program switches between PostScript
and PCL.

.

Chapter 1: Getting Started ❖ 1-9

Specia l Fe atur es

Secure Printing

Proof Printing

Printer Generated

Reports

The DP N40 allows u ser s to de fi ne an d co n t rol what are ca ll ed
“secure jobs .” When a secure job is sent to the printer , printing is
delayed until the password associated with that job is entered at the
printer’s Control Panel. Secure job s ar e defined and enabled ei ther
via DPDP N40 printer drivers or via a sequence of PJL commands
(see

Chapter 5: Using the Hard Disk Drive / Downloading Fonts

and Jobs

Disk Drive option.

The DP N40 allows you to view and proofread the firs t set of a
multiple set job before printing the remaining sets. This is called
“proof prin ting”. When you send a proof job to the print er, only the
firs t set is printed immediately. You can then go to th e pr inter and
proof the fi rst set. Depending on the out come of the proofing, you
can then decide either to continue printing the remaining sets or to
delete the job by entering the Password Menu via the Printer
Control Pa nel. Proof printing jobs are defined and ena bled either
via the DP N40 printer drivers or via a sequence of PJL commands
(see
requires the Hard Disk Drive option.

Using the printer's Control Panel, you can print seven separate
reports.

• The Demo Page provides a sample of the printer's capabilit ies

, page 5-8, for an example). This feature requires the Hard

“Creati ng Proof Job”

and lists the pri nter's key features.

page 5-10, for an example). This feature

• The Configurati on S heet lists printer name, software revision

level, communication parameters settings, options installed,
current option setting in the Control Panel's menu sys tem and
print counts .

• The PCL Font List shows which PCL fonts are current ly

available. The list includes resident fonts, fonts stored on the
hard disk and permanent fonts downloaded to sys tem memo ry.

• The PostScript Font List shows which PostScript fonts are

currently a vailable. The list includes resident fon ts, fonts stored
on the hard disk or downloaded to system memory.

• The T es t P rint is used by service and repair technici ans if

problems occur with the printer.

• The Disk Directory lists dis k statistics and the directory of the

disk file system, including fonts, forms, and macros.

1-10 ❖ DP N24, N32 and N40 System Administrator Guide

Special Features

• The Menu Map option in the Test Menu lets you print a page

showing the structure of the c ontrol panel menu tree.

PostScript

Optional Duplex

Printing

Increase d Paper

Handling

Multiple Output

Options

See

Chapter 3: Using the Contro l Panel

these r ep o r ts .

The DP N40 includes PostScript LanguageLevel 3.

You can print two-sided documents when you install the Duplex
Module option.

See

Appendix A: DP N40 Or der ing Information

Module.

Two adjustable 500 shee t in put trays and a 50 Sheet Bypass Feeder
are standard. To this, you can add an optional 2,500 Sheet Feeder
consisting of one 500 sheet tray and two 1000 sheet trays,
increasi ng the total input ca pacity to 3,500 sheets. Additiona l
benefits can be derived by replacing the 50 Sheet Bypass Feeder
with the optional 100 Envelope Feeder. It has a capacity of 100
envelopes.

See

Appendix A: DP N40 Or der ing Information

Sheet Feeder and 100 Envelope Feeder.

The 200 Sheet Face-up Bin and the 500 Sheet Face-down Bin with
offset capa bility come standard on the DP N40. The Face-up Bin
holds up to 200 sheets of Letter/A4 paper. T he Face-down Bin with
offset c apabil ity hold s up to 500 sh eets of pape r and can of fset print
jobs.

for more information about

to order a Duplex

to order the 2,500

Memory Expansion

An optional 10-bin Mailbox/Collator, which sits on top of the
Face-down Bin, is also available. Output can be directed to any one
of its 10 bins, and each bin has a capacity of 100 sheets of 20 lb.
paper. All capacities are based on 20 lb. paper.

See

Appendix A: DP N40 Ordering Information

Mailbox/Collator.

The DP N40 base printer has 24 MB of RAM installe d as standard,
and five SIMM slots for memory expansion. The five SIMM slots
can be populated with combinations of 8, 16, or 32 MB memory
SIMMs up to a total of 128 MB. A combination of five 32 MB
SIMMs would exce ed the 128 MB maximum and is NOT allowed.

Chapte r 1: Getti ng S tarte d ❖ 1-11

to order the 10-bin

Specia l Fe atur es

Flash Memory SIMMs

Hard Disk Drive Option

Finisher

An additional Flash SIMM of 8 MB is available. You can
essential ly increase the resi dent fonts of the printer or create
resident macros by installin g Fl as h S IMMs a nd downloading
resources perman ently to this memory. Flash Memory SIMMs are
installed in the same way as RAM SIMMs and in the same slots.
See

Appendix C: Installing and Removing Printer Options

An optional Hard Disk Drive is also available, and is used for
storing fonts, forms and macros, enabling secure and proof job
printing a nd autom atic colla ti on of mul ti ple sets of a doc ument . Se e

Chapter 5: Using the Hard Disk Drive / Downloading Fonts and

for more information about the Hard Disk Drive. See

Jobs
Appendix A: DP N40 Ordering Information

memory or the Hard Disk Driv e.

The finisher option can be installed only on console versions of t he
DP N40 (i.e., versions which have the 2,500 Sheet Feeder). It has
three output bins with a total maximum capacity of 2,000 unstapled
sheets, up to 667 unstapled sheets per bin. There is stapling
capabilit y for all three bins. Stapled output is deli vered face down.

The stapler can staple sets of up to 50 sheets. It has three stapling
positions (F ront for portrait, Ba ck for landscape, and Dual for
booklet mode). The customer-replaceable stapling cartridge
contains 5,000 staples.

to order more printer

.

The finisher documentation is provided as a separate document on
your CD.

Intelligen t Ras ter iz in g

1-12 ❖ DP N24, N32 and N40 System Administrator Guide

The DP N40 dri ver s ends data to t he p rinter o nly once, rega rdless of
the number of copies specified. This conserves valuable network
resources and allows users to resume their applications quickly.

Once the dat a reaches the N40 , it analyzes the job to determine the
amount of memory the raste r ized data will require. If there is
sufficient memory, it wil l per form Raster Image Processing (RIP)
only once and hold the ras terized pages in memory for use in
printing each successive copy.

Raster izing is a time consuming part of the printing process . On m any
small group laser pri n ters, raster p rocessing is repeated for each successive
copy. The ability of the N40’s printer intelligence to determine that
partic u la r jo b s ne ed to be raster iz ed once al low s multiple set s to be
produced at rated pr inter speeds. This enhances job performance.

Intelligent rasterizing is performed automatically by the N40.

Memor y Co nsid eratio ns

Memory

Considerations

In today's printing environments, technologies have advanced
greatly. Corresponding memory r equire ments have increased too. If
you plan to print highly complex jobs , you may need to add printer
memory.

The DP N40 accepts memory SIMMs with the following
specifications:

• 8 MB SIMM

— 72 pins
— 70 nanosecond access time
— No parity
— 2M x 32 bits

• 16 MB SIMM

— 72 pins
— 70 nanosecond access time
— No parity
— 4M x 32 bits

• 32 MB SIMM

— 72 pins
— 70 nanosecond access time
— No parity
— 8M x 32 bits

Additional m emory will provide the following enhanced DP N40
capabilities:

• Additional font cache

• Additional download space for fonts, macros and images

• Increased throughput for complex pages, duplex pages an d

larger paper sizes (A3/Ledger)

• Increased PostScript VM

• Collated sets wit hout the Hard Disk Drive

Chapte r 1: Getti ng S tarte d ❖ 1-13

Installing the Printer

Installing the

Printer

Before You Begin

Space Requirements

Top View

1

60.5 inches (1540 mm)

2

36 inches (920 mm)

3

4 inches ( 100 m m )

4

12 inches (305 mm)

5

36.5 inches (925 mm)

6

72 inches (1830 mm)

This sectio n describes the procedures for unpacking and setting up
the printer in its base configuration. If you have additional options
to install, refer to

Options

Be sure to read this entire section before continuing on to the
installation steps. This section contains importa nt information
concerning your safety and the safety of the printer.

For easy operat ion, m ainte nance and r epl acing of cons umab les, yo u
should select a location for the printer that leaves the minim um
clearances around the printer as shown in Figure 1.4 for a base
configuration, and in Figure 1.5 on page 1-15 when options are
installed.

Figure 1.4 Space requirements for a base configuration

for specific instructions for each option.

Appendix C: Installing and Removing Printer

1-14 ❖ DP N24, N32 and N40 System Administrator Guide

Top View
1

60 inches (1525 mm)

2

32 inches (815 mm)

3

4 inches ( 100 m m )

4

12 inches (305 mm)

5

36 inches (915 mm)

6

72 inches (1830 mm)

Installin g th e Pr inter

Figure 1.5 Space r equ irements when options are instal led

Precautions

Please observe the following precautions for installing and using
your DP N40 printer. Please le ave a minimum of 30 inches above
the printer when the Mailbox is installed.

To avoid f i re hazard:

• Do not place the printer in a location with high temperat ure and
humidity, poor ventilation, or a high level of dust.

• Do not place the printer near heaters or similar objects.

• Never block the printer’s ventilation openings. Be sure to leave
ample space between the ventilation openings and the nearest
wall or other surface. (Refer to Figures 1.4 and 1.5 for space
requirements.)

• Do not place the printer near alcohol, benzene, or other volatile
and flammable materials.

Chapte r 1: Getti ng S tarte d ❖ 1-15

Installing the Printer

To avoid electric shock or fire hazard:

• Do not connect the printer to any power source until you are
instru c t ed to d o so.

• Do not plug the printer into an AC outlet with incorrect voltage.

• The printer must be properly grounded. Do not bypass the
ground plug. Us e a three-prong connecti on .

• Do not use a multi-extension cord connector.

• If using an extension cord, do not use one with rated current less
than 125V 15A (250V 13A in Europe). Do not damage or modify
the extension cord. Do not bend, pull or p lace heavy objects on
the extension cord.

• Never touch the GFI (Ground Fault Interrupt) or plug with wet
hands.

• If you do not use the GFI, Olivetti does not guarantee the
succe ss f ul op er a t io n of your mach ine.

To avoid printer malfunction or damage:

• Position the printer on a horizontal, sturdy and stable surface.

• Operate the printer under temperature conditions of 10 to 35° C
(50 to 95° F), with humidity 15 to 85%. Be sure to keep the
temperature below 28º C (82° F) if t h e humidity is 85%.

If the temperature changes si gn ificantly, condensation may
develop inside the printer and cause printing problems.
Therefore, be sure to let the printer stabilize for some time to
adjust to the new temperature.

• Do not subject the printer to direct sunlight.

1-16 ❖ DP N24, N32 and N40 System Administrator Guide

Installin g th e Pr inter

Lifting and Carrying

the Print e r

THIS PRINTER IS HEAVY. The weight of the main unit
without paper cassette, consumables, and paper is about
105 lbs. (48 kg). Never attempt to lift the printer by yourself.
THE PRINTER SHOULD A LWAYS BE CARRIED BY TWO
PEOPLE.

To carry the prin ter, grasp the bottom corners on the right side (as
shown in Figure 1.6), not from the front (where t he c ontrol panel is
located) and ba ck si des. On the le ft si de, hol d bot h corner s of the 50
Sheet By p ass Feeder to avoid injury to fingers when sett ing the
printer down.

Figure 1.6 Carryin g th e printer

Also, when li fting the printer, correct posture is important to avoi d
hip injuries .

Chapte r 1: Getti ng S tarte d ❖ 1-17

Installing the Printer

Installation Steps

You should have:

•Printer

• GFI (Ground Fault Interrupt)
(110 V or 220 V) +
Power Cord (220 V)

• Toner Cartridge (in a box)

• Face-up Bin Kit (in a box)

• Doc umentation Kit an d CD-ROM

(Some parts may be i nside a paper tray.)

Follow these steps to set up your N40 prin ter.

Remember to use

two people when lifting and carrying the printer

Cut the shipping st raps off the shipping

1

carton, lift the car ton away from the printer
and unpack the printer.

Save t he carton and packing materials f or
later use in case you ever need to ship the
printer.

Remove the plast ic bag and p iec es of tap e fr om

2

the printer.

Comp le te the regi st ration ca rd.

3

(See Step on page 1-19 for the location of the
serial number.)

If you are setting up the printer in its console

4

configuration, refer to

and Removing Printer Options

on install ing the 2,500 Sheet Feeder, then
return to this procedure.

With two people, lift up the printer as shown

5

on page 1-17 and place it on eith er the 2,500
Sheet Fee der (for console configuration) or on
a flat, sturdy surfac e that meets the space and
envi ronment requirements discussed in the
sections

“Precaut i ons”

“Space Require ment s ”

(page1-15).

Appendix C:Installing

for instructions

.

(page 1-14) and

6

1-18 ❖ DP N24, N32 and N40 System Administrator Guide

DP N40 options should be installed in the
following order: 2,500 Sheet Feeder, Printer,
Duplex Module, 10-bin Mailbox/Collator or
Finisher and 100Envelope Feeder.

Installin g th e Pr inter

Remove the Toner Cartr idge from its package

7

and pull out the protective paper shee t from
the drum shutter.

Hold the Toner Cartridge horizontally and

8

gently shake it 5 to 6 times to evenly distribute
the toner inside.

Print qualit y m ay be degraded if the
toner i s n ot even ly distribu ted. If the
toner is not fr eed by shaking the
cartridge, you may hear a noise when
powering ON th e printer, and the
cartridge may be damaged.

Open Door A.

9

Open the fr ont cover.

10

This r eveals the serial number (1) and
toner in stall instructions (2).

Chapte r 1: Getti ng S tarte d ❖ 1-19

Installing the Printer

Hold the amber handl e with one hand and

11

gently push the Toner Cartridg e all the way
into the printer.

The printer’s front cover is spring loaded
and will not stay open. You must hol d it
open or else it will shut.

Do not touch any parts inside the
printer. Make sure the cartridge is
fir ml y seated in the printer.

Gently pull the sealing tape straight out in the

12

direct ion of the arrow.

If the tape is pulled out at an angle, it
may brea k.

Close Door A and the front cover.

13

When closing Door A, do not use the
latch on th e cover. Instead, follow the
instruction label on the cover for the
correct locati on to push the cover
closed.

If you ar e installing the optional Duplex

14

Module, skip to Step on page 1-22, complete
the rema i n i n g steps, th en refer to

C: Installing and Removi ng Printer Op tions

instructions on installing the Duplex Module
(and other options).

Appendix

for

1-20 ❖ DP N24, N32 and N40 System Administrator Guide

Installin g th e Pr inter

Unpack the Face-up Output Bin.

15

There are pa rts for simplex oper ation (1) and
duplex operation (2). Note also that there are two
sets of screws, a longer pai r (3) and a shorter pair
(4).

SAVE ALL OF THESE PARTS. Some
are used with the Duplex Module.

Attach the bin to the connecting plate with the

17

supplied shorter screws.

Attac h th e bracket to the pri nt er wi th th e

16

supplied longe r screws. Tighten by hand.

Hook the bin and connecting plate on the

18

bracket. Make sure they are firmly seated.

Chapte r 1: Getti ng S tarte d ❖ 1-21

Installing the Printer

Pull out P aper Tray 1 (shown above) or Tray 2

19

until it stops.

Gently lift up the width guide and slide it all

21

the way until it stops.

Prepar e a stack of paper, making sure the t ops

20

of the sheets are aligned.

Press down the gray handle and slide the side

22

guide all th e w ay until it stops.

1-22 ❖ DP N24, N32 and N40 System Administrator Guide

Installin g th e Pr inter

Place the paper in the tray, between the guides.

23

Do not stack paper above th e indicated
mark.

Align the edg es of the paper stack.

25

Adjust the side guide to the paper length.

24

Adjust the wi dth guide to the paper width.

26

To avoid paper jams, make sure the
guide sto pper is lock ed firmly in the
guide hole on the bo ttom of the tray,
and that both the side and l ength g uid es
are set correctly for the size of paper
you are us in g.

Chapte r 1: Getti ng S tarte d ❖ 1-23

Installing the Printer

A Paper Size Label card can be found in each

27

tray. Insert the correct paper size label into the
paper size s lot on the front of the tray, then
push the tray al l the way back int o the printer
until it latches.

For complete paper size and loading
information, refer to Chapter 2: Paper
Handling.

Repeat the pape r loading steps for the ot her

28

paper tray(s).

If you have other options to install, refer to

29

Appendix C: Installing and Removing Printer

for ins tructions. Otherwise, you can

Options

proceed to the next step and complete the
installation.

Attach the interface cable from your host

30

computer or network.

For 110 V installation, go to Step 32.

31

For 220 V installation, go to Step 33.

1-24 ❖ DP N24, N32 and N40 System Administrator Guide

Installin g th e Pr inter

Plug one end of th e 110V G FI (Ground Fault

32

Interrupt) power cord into the receptacle and
the other end into the wall outlet.

If you do not use the GFI power cord,
Olivetti does not guarantee the
success ful operation of your ma chine.

Go to Step 34.

Attach the 220V GFI (G round F ault Interrupt )

33

and power cord and plug into AC out let.

If you do not use the GFI power cord,
Olivetti does not guarantee the
success ful operation of your machi n e.

Power ON t he printer.

34

Save all r emai ni ng p arts, as yo u may need
them at some later time.

Chapte r 1: Getti ng S tarte d ❖ 1-25

Maintain ing the P rin ter

Maintaining the

Printer

Cleaning the Printer

Replacing the Toner

Cartridge

Maintaining the printer in good operating condition is essential to
having a reliable, well-running machine.

For optimum per formance, do not place the printer near vent s or
dust-produci ng equipment. Particles in the air may enter the printer
and cause failur es in intern al mechan isms.

For best result s, clean the outside of the printe r with a da mp cloth.
For stubborn st ains, soak the cloth in a mild detergent be fore
cleaning. Do not use strong detergents. Wipe the printer with a soft
dry cloth when fin is hed. Always power the printer off before
cleaning. S ee

The T oner Car tridge will pri nt approximate ly 23,000 imp ressions of
A4 or 8.5 x 11 pape r under a v er age opera tin g condit ions (5 % imag e
area coverage). The number of prints per cartridge will decrease if
you routinely print dense text a nd graphics.

Replace the Toner Cartridge as soon as you see the following
message at the printer's Control Panel display:

Low Toner

See

Appendix A: DP N40 Ordering Information

toner cartridge and
removal and installation instructions.

Appendix B: Maintaini ng the Printer

Appendix B: Maintaining the Printer

for more details.

for ordering a new

for

Recycling the Toner

Cartridge

1-26 ❖ DP N24, N32 and N40 System Administrator Guide

The DP N40 Toner Cartridge can be recycled free of charge to you.
Follow the instruct ions packaged with your new Toner Cartridge to
recycle th e ol d o ne .

Maintai ning the Prin ter

Installing the

Maintenance Kit

The Maintenance Kit is comprised of a Fuser Cartri dge, a Bias
Transf er Roll (BTR) and Feedr oll s (three for e ach paper i nput tray).
(In order to support all pos si ble configurations, f ifteen feedrolls are
shipped in each kit.)

The Fuser Car tri dge, f eedroll s and B TR ha v e a v erag e usef ul lives of
300,000 impre ssions. At 285,000 i mpre ssions, this message will be
displayed at the printer’s Control Panel display:

Maintenance Kit
Required

At 300,000 impressions, this message will be displayed at the
printer’s Control Panel display:

Maintenance Kit
Replace

At that point or sometime in between the oc currence of the two
messages , install the Maintenance Kit.

Ideally, all three items of the Maintenance Kit shou ld be replaced at the
same time to maintain a consistent maintenance cycle. It is your
res ponsibility to install the Maintenance Kit to keep the machine in
optimal condition. It is also your responsibility to determine when this
kit instal lation is required.

All instructions necessary for replac ing the Fuser, BTR and
feedrolls are contained in the Maintenance Kit. All these
components a re designed to be user installable, however a Olivetti
Service Representative can be called to install the Maintenance Kit
for a fee.

See

Appendix A: DP N40 Or der ing Information

information, and
instructions on replacing the Ma intenance Kit items.

Appendix B:Maintaining the Printer

Chapte r 1: Getti ng S tarte d ❖ 1-27

for ordering

for

Moving the Printer

Moving the

Printer

When moving the printer a short distance, you do not have to
disassemble it. Simply power it OFF and disconnect all cords
befo r e m ov i ng it (and be sure to no t i f y all user s that it will be
offli ne during the move).

If in the tabletop configuration, be sure to use tw o people as shown
in the se ct io n

If in the console confi gurati on, unlock the caster s to roll the pri nter.
To avoid tipping t he printer ov er, be sure not to tilt it more than 10°
as shown in Figure 1.7.

Figure 1.7 Maximum til t angles

“Lifting and Carrying the Printer ”

(page 1-17).

1-28 ❖ DP N24, N32 and N40 System Administrator Guide

Transporting the Prin ter

Transporting

the Printer

Technical

Support

Before Cal ling fo r

Service

When transporti ng the printer more than a short distance, use the
original shipping box and packaging materials. If the original shipping
box or materials are not available, use a sturdy packing box and
generous amount of cus hioning or packing mater ials.

To prepare your printer for transportation, follow the instructions below.

1. Power off the printer and disconnec t the GFI power cord and all
interface ca b les.

2. Remove any paper handling options and repack each in its original
packaging.

3. Remove the Toner Cartridge and pack it in its origina l packaging.

4. Pack the printer with the Toner Cartridge (sealed in a plastic bag)
and GFI pow er cord in the original printer box.

If you are unable to resolve a printing problem using the instructions in

Chapter 6: Troubleshooting

your printer or contact Olivet ti.

Before contacting your dealer or Olivetti, please have the following
information available:

• Printer Serial No. (located inside the front cover)

, contact the dealer from which you bought

Accessing Olivet ti

Via the Internet

• A Configurati on Sh ee t (des cribed on page 3-83)

• Any error code or message displayed on the Control P anel

• A description of the proble m

• Type of network (if problem is network relate d)

The Olivetti Web Pages ca n be reached at
will contain the latest versions of driv ers and documentation.

www.olivettilexikon.com

Chapte r 1: Getti ng S tarte d ❖ 1-29

and

Technical Support

1-30 ❖ DP N24, N32 and N40 System Administrator Guide

Paper Handling

Chapter2

Selecting Paper
Storing Paper
Loading Paper

Using Trays 1, 2 and 3 (if instal led) ......................... .......... .... 2-5

Using Trays 4 and 5 in the 2,500 Sheet Feeder ...................... 2-9

Using the 50 Sheet Bypass Feeder ........................................ 2-11

Using the 100 Envelope Feeder ............................................ 2-15

Automatic T ra y Switch ing

Tray Sequence Settings ......................................................... 2-17

Paper Handling Exception Conditions ................................. 2-18

Tray Sequence Rules ............................................................. 2-20

Tray Sequence Examples ...................................................... 2-21

Paper Size/Type Mismatch .................................................... 2-22

Offsetting Output
Using the 10-bin Mailbox/Collat or

Printing to the Mailbox/Collator .......................................... 2-24

Duplex (Two-Sided) Printing

Print Orientation and Control Panel Settings ............ ........ .. 2-26

..........................................................................

............... ............... ...................... .............. ...........

...........................................................................

....... ..... ..... ..... .. ..... ..... ..... ..... .. ..... ....

.....................................................................

............... ............... ...........

................. ............... ..................

2-2
2-4
2-4

2-16

2-23
2-24

2-25

Chapte r 2: Paper Handl ing ❖ 2-1

Selecti ng P ape r

Selectin g Paper

T a ble 2.1 on page 2-3 lists the size paper, envelopes, and ot her print
media you can use with all DP N40 input and output bins.

The DP N40 supports paper weights as follows:

2

• 17-28 lbs. (64-105 g/m

• 17-57 lbs. (64-190 g/m

• 17-24 lbs. (64-90 g/m

• The optional 2,500 Sheet Feeder supports 18-24 lbs. (68-90 g/m2)
Using sizes other than those listed in Table 2.1, or paper not

recommended for laser printers , may resul t in paper ja m s and print
quality problems. The following media are unacceptable for use in
the DP N40:

• Excessiv ely thick or thin paper

• Paper that has alrea dy been printed on (preprinted letterhead is

allowed)

• Wrinkled, torn or bent paper

• Moist or wet paper

• C ur l e d paper

• Paper wi t h an el ec tr o s t at ic ch arg e

) via paper trays

2

) A6 via the 50 Sheet Bypass Feeder

2

) with duplex

• Glued paper

• Paper with special coating

• Paper unable to withstand a temperatur e of 150º C (302ºF)

• Thermal paper

• Carbon paper

• Paper with paper fasteners, ribbons, tape, etc. attached

• Heavily textured paper

• Label stock with exposed backing shee ts

2-2 ❖ DP N 24, N32 and N4 0 Sy ste m Adm inis tr ator Gui de

Table 2.1 Acceptable media sizes and capacities for all DP N40 media trays

Input Output

Selecting Paper

Media Size

297x420 mm

A3

210x297 mm

A4

148x210 mm

A5

105x148 mm

A6
Statement
Executive
Letter
Folio
Legal
Ledger
Envelopes

COM-10
Monarch
DL
C5

5.5x8.5” 140x216 mm

7.25x10.5” 184x267 mm

8.5x11” 216x279 mm

8.5x13” 216 x330 mm

8.5x14” 21 6x356 mm

11x17” 279x432 mm

4.125x9.5” 105x241mm

3.87x7.5” 98x191mm

4.33x8.66 ” 11 0x220 mm

6.38x9.01” 162x229 mm

10-bin

Mail-

box/

Collator

Tray 1 Tray 2

Tray 3

Tray 4
Tray 5

50 Sheet

Bypass
Feeder

100

Enve-

lope

Feeder

Face­down

Bin

Face-

up

Bin

•• • •••

•••• •••

•••••

•••

•••••

•••• •••

•••• •••

•• • •••

•• • •••

•• • •••

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

Transparencies

210x297 mm

A4

8.5x11” 216x279mm

Letter

•

•

Labels

210x297 mm

A4

8.5x11” 216x279mm

Letter

Capacity

1

Maximum capacity using 20 lb (80 g/m2) stock.

1

500 500/tray

Tray 2
Tray 2

1000/tray

•

•

•

•

50 100 500 200 100/bin

•

•

•

•

•

•

•

•

For accepta ble media sizes for use with the Duplex Module, see
Table 2.5 on page 2-25.

Chapte r 2: Paper Handl ing ❖ 2-3

Storin g Pa per

Storing Paper

Loading Paper

The DP N40’s pri nt quali ty is opti m ized when pape r and other pri nt
media are properly stored. Proper storage ens ures optimum print
quality and trouble-free printer options.

• Store the paper on a flat surface, in a relatively low humidity

environment.

• Avoid storing paper in such a way as to cause wrinkling,

bending, curling, etc.

• Do not unwrap paper until you are ready to use it, and rewra p

any paper you are not using.

• Do not expose paper to direct sunlight or high humidity.

The DP N40 accepts paper from the following input trays:

• Trays 1 (500 sheets) and 2 (500 sheets) in the printer (see

page 2-5)

• Tray 3 (500 sheets ), the top tr ay in the optional 2,500 Sheet

Feeder (als o see page 2-5)

• Trays 4 (1,000 sheets), the lower left tray, and 5 (1,000 s heets),

the lower right tra y, in the optional 2,500 Sheet Feeder (see
page 2-9)

• The 50 Sheet Bypass Feeder in the pr inter (see page 2-11)

• The optional 100 Envelope Feeder (see page 2-15)

• Do not attempt to load paper during printing into a tray that is
currently in use.

• Do not overfill the trays.

• Use only the media specified in Table 2.1 on page 2-3 and avoid
using the media list ed on page 2-2 and page 2-2.

The multipl e tr a ys of the DP N40 enable you t o de dica te sp eci fic tr ays t o
specific sizes and types of paper. For example, if you have applications
that re qui r e pri nti ng on lett erhe ad, you can dedicat e one of the print er’s
trays to that paper stock.

2-4 ❖ DP N 24, N32 and N4 0 Sy ste m Adm inis tr ator Gui de

Loading Paper

Using Trays 1, 2 and 3

(if installe d)

Pull out the tray (Tray 1 is shown above) until

1

it stops.

Trays 1 and 2 in the printer, and Tray 3 in the optional 2,5 00 Sh eet
Feeder hold up to 500 she ets of 20 lb ( 80 g/m
the section
and weights.

“Selecting Paper”

Prepar e a stack of paper, making sure the t ops

2

of the sheets are aligned.

2

) paper each. Refer to

(page 2-2) for acceptable paper sizes

Gently lift up the width guide and slide it all

3

the way until it stops.

If you are re placing paper of the same size, skip
to Step 5 o n page 2- 6 .

Press down the gray handle and slide the side

4

guide all th e w ay until it stops.

Chapte r 2: Paper Handl ing ❖ 2-5

Loading Paper

Place the paper in the tray, between the guides

5

(see Figure 2.1 on page 2-7 and Figure 2.2 on
page 2-8 for orientation).

Do not stack paper above th e indicated
mark.

Align the edg es of the paper stack.

7

Adjust the side guide to the paper length.

6

Adjust the wi dth guide to the paper width.

8

Make sure the guide is locked firmly in
the guide hole on the bottom of the tray,
and that both the side and width guides
are set correctly for the size of paper
you are us in g.

2-6 ❖ DP N 24, N32 and N4 0 Sy ste m Adm inis tr ator Gui de

Top Vie w

1

Duplex pri nting

2

Simplex printing

Loading Paper

If changing paper size, you may want to insert

9

the correct paper size label in the paper size
slot on the front of the tray.

Push th e tra y all the way ba c k in to the printer

10

until it latches.

Figure 2.1 Trays 1/2/3 paper orientation (long edge feed)

Load th e followin g pa p er sizes with
the long edge on the left (leading
into the printer):

Letter
Statemen t
Executive
A4
A5

Chapte r 2: Paper Handl ing ❖ 2-7

Loading Paper

Top Vie w

1

Duplex pri nting

2

Simplex printing

Load th e followin g pa p er sizes with
the short edge on the left (leading
into the printer):

Legal
Folio
Ledger
A3

The paper in this illustration

looks li ke letter or A4 size
paper, but it is not. The
graphic is only a generic
represe ntation of the paper
sizes listed above.

Figure 2.2 Trays 1/2/3 paper orientati on (short edge feed)

2-8 ❖ DP N 24, N32 and N4 0 Sy ste m Adm inis tr ator Gui de

Loading Paper

Using Trays 4 and 5

2,500 Sheet Feeder

Pull out the tray until it stops.

1

in the

Trays 4 and 5 in the optional 2,500 Sheet Fee der hold up to 1,000
sheets of 20 lb (80 g/m
size only). The following procedure uses Tray 4 as an example, but
can be used for Tray 5 as wel l.

2

) paper each (in A4, Letter and Executive

Prepar e a stack of paper, making sure the t ops

2

of the sheets are aligned.

Place paper i n the tray, against the left side

3

(refer to Figure 2.3 on page 2-10 f or
orientation). Slide back the stop.

Do not stack paper above th e indicated
mark.

Push the tray back in.

4

Chapte r 2: Paper Handl ing ❖ 2-9

Loading Paper

Top View Tray 4

1

Duplex printing

2

Simplex printing

Load the fo llowing sizes with the long
edge on the left (leading into the
printer):

Letter
Executive
A4

Figure 2.3 Trays 4 and 5 paper orientation

Top View Tray 5

1

Duplex printing

2

Simplex printing

Load the fo llowing sizes with the long
edge on the left (leading into the
printer):

Letter
Executive
A4

2-10 ❖ DP N24, N32 and N40 System Administrator Guide

Loading Paper

Using the 50 Sheet

Bypass Feeder

If necessary, pull out the extension tray to fit

1

the length of paper to be used.

The DP N40’s 50 Sheet Bypass Feeder holds up to 50 sheets of 20
lb (80 g/m
(page 2-2) for acceptable media sizes and weights.

2

) paper. Refer to the section

Place the pape r along the right side of the

2

Bypass Fee der (refer to Figure 2.4 on page
2-12 and Figure 2.5 on page 2-13 f or paper
orientation, and Figure 2.6 on page 2-14 for
envelope orien tation).

“Selecting Paper”

Push the paper gui de to slightly touch the

3

paper stack (t o en sure con ta c t w ith the paper
sensor).

Push the paper as far as it can go into the

4

printer.

Chapter 2: Paper Handling ❖ 2-11

Loading Paper

Top Vie w

1

Simplex printing

2

Duplex pri nting

When finished printing from the Bypass

5

Feeder, remo ve any remaining paper f rom the
tray and push back the extension tray (if
necessar y), as paper will be fed from the
Bypass Feeder if it is selected in the tray
sequence.

Figure 2.4 50 Sheet Bypass Feeder paper orientation (long edge

feed)

Load th e followin g pa p er sizes with
the long edge leading into th e print er:

Letter
Statemen t
Executive
A4
A5

2-12 ❖ DP N24, N32 and N40 System Administrator Guide

Top Vie w

1

Simplex printing

2

Duplex pri nting

Load th e followin g pa p er sizes with
the short edge leading into the
printer:

Legal
Folio
Ledger
A3
A6

Loading Paper

Figure 2.5 50 Sheet Bypass Feeder paper orientation (short edge

feed)

Chapter 2: Paper Handling ❖ 2-13

Loading Paper

Figure 2.6 50 Sheet Bypass Feeder envelope orientation

1

Top View

1

Envelope

2

DL Envelope

3

C5 Envelope

1

Some PostScript applications require that the envelopes be loaded with the return address corner on the right side

of the st ack and leadi n g as the envelopes go into the printer. Tes t your application for proper orientation.

2-14 ❖ DP N24, N32 and N40 System Administrator Guide

Loading Paper

Using the 100 Envelope

Feeder

Prepar e a stack of envelopes, making sure all

1

flaps are closed and the envelopes are not stuck
together.

The 100 Envelope Feeder is an optional13
paper handling device available for the DP N40. Refer to Table 2.1

on page 2-3 for acceptable envelope sizes.

Lift the envelope stopper and insert the stack

2

with the flap-side up and the long edges
leading into the printer.

Slide the side guide so that it lightly touches

3

the edges of t h e envelope stack.

To avoid paper jams, do not stack
envelopes above the paper limit mark,
and do not attempt to add envelopes
while printing.

Chapter 2: Paper Handling ❖ 2-15

Automa tic T ray Sw itchi ng

Automatic Tray

Switching

Automatic tray switching, available for both PCL and PostScript
jobs, enable s you to gr oup t wo or more input trays tog et her into o ne
logical tray, and in a specific orde r in which the trays will be
searched to satisfy an input re quest. Tray switching is useful for:

• Increa sing paper ca pacity.
When the current paper tray runs out of paper, the pri nter

automatically switches to the next tray in the sequence,
provided the paper si ze and type in the next t ray is t he same siz e
and type as that in the current tray.

• Searching for the correct paper size and type.
If the paper size and typ e specified in your software application

does not match the paper load ed in the curr ent paper tray , the
printer a ut oma tica ll y sea rch es t he n ext tra y in the seq uen ce for a
paper size and type that matches.

• Loading paper in one tray while printing from another tray
(fill ing an empty tray while printing).

Tray switching is made possible via the Tray Sequence item in the
Control Panel’ s Tray Menu. It enables grouping of Trays 1 and 2 in
the printer, the 50 Sheet Bypass Feeder, and Trays 3, 4 and 5 in the

2,500 Sh eet Feed er (i f in stalled) in to a variety o f sequ e n ce
combinations . Tray switching can also be turned of f.

The 50 Sheet Bypass Feeder is ref er red to as the MBF (for Multiple
Bypass Feeder) in the Control Panel’s Tray Sequence settings.

Following is a description of the settings and rul es for using the
Tray Sequence function, along with examples of its use. For more
information on using the Control Panel to set Tray Sequence, refer
to

Chapter 3: Using the Control Panel

2-16 ❖ DP N24, N32 and N40 System Administrator Guide

.

Automatic Tray Switching

Tray Sequence Settings

The Tra y Se quence item in the Control Panel’s Tray Menu can be
set to any of the settings shown in Table 2.2 below (and to Off).

Table 2.2 Tray switching options in the Tray Menu

Tr ay Sequence Settings Description

MBF-1
MBF-1-2
1-2
Off

MBF-4-5
MBF-4-5-1
MBF-4-5-1-2
MBF-4-5-1-2-3
1-2-3
4-1
4-1-2
4-1-2-3
4-5-1
4-5-1-2
4-5-1-2-3

Tray Sequence settings available
with base configuration printer.

The defa ult settings are either

MBF-1-2

Feeder is installed or
option al 100 En velope Feeder is
installed.

Additi onal Tray Sequence settings
available wh en the 2,500 Sheet
Feeder is installed.

The defa ult settings are either

MBF-4-5-1-2-3

Bypass Fee der is installed or

4-5-1-2-3

100 Envel ope Feeder is installed .

when the 50 She et Bypass

1-2

when the

when the 50 Sheet

when the opt ional

Chapter 2: Paper Handling ❖ 2-17

Automa tic T ray Sw itchi ng

Paper Handling

Exceptio n Co nditions

Table 2.3 describes the paper selection process based on fully
defined or part ially defined paper s election parameters. A paper
request may includ e one or more o f th e following parameters: paper
tray, paper size, paper type (e.g., plai n, letterhead, etc. ).

Specifying a paper source (a specific tray) does not guarantee that
paper will be fed from that tray if the type and size c an be satisfied from
another source. The exception to this is a manual feed request, which
always from the 50 Sheet Bypass Feeder unless overridden by the
printer operator.

Table 2.3 Pape r handling exception conditions

Paper Type Paper Size Paper Source Size/Type Used

Not specified Not specified Not specified Default size/Default type
Not specified Not specified Specified (not manua l feed) Default size;

Type conf igured in specifi ed tray
Not specified Not specified Specified (manual feed) Manual feed request; Default size
Not specified Specif ied Not specified S pecified size/Default type
Not specified Specif ied Specif ied (not manual feed ) Specif ied size;

Type conf igured in specifi ed tray
Not specified Specified Specified (manual feed) Manual feed request; Specified size
Specified Not specified Not specified Default size/Specified type
Specified Not specified Specified (not manual feed) Default size/Speci fied type
Specified Not specified Specified (manual feed) Manual feed request;

Default size/Specified type
Specified Specified Not speci fied Specified size/Specified type
Specified Specified Specified (not manual feed ) Specified size /Specified type
Specified Specified Specified (manual feed) Manual feed request;

Specified size/Specified type

2-18 ❖ DP N24, N32 and N40 System Administrator Guide

Automatic Tray Switching

The fourth column of Table 2.3 defines which paper size and paper
type to use based on fully or partially specified paper selection
parameters. After the type and size are determi ned, the next step is
to dete r m i n e w hi ch paper tr ay to use to s at is f y th e r eq uest. If the
request can be sati sfied by one of the cu rrently configured trays,
then the appropriate paper tray is used. (Note that the fourth column
of Table 2.3 does not list a paper source to use, even though the
paper source may be specified.)

• If the paper source is specified, and the other paramete rs can be
satisf ied by that paper source, then the spec ified source is used.

• If the specifi ed source cannot satisfy the request, but another
source can satisfy the paper size and type requested, then that
alternate sourc e is used, with no operator intervention required.

• If the specifi ed source cannot satisfy the request, but another
source can satisf y the request but is out of paper, then the
operator is prompted to load paper in the empty tray that can
satisfy the request.

Chapter 2: Paper Handling ❖ 2-19

Automa tic T ray Sw itchi ng

Tray Sequence Rules

When you define a Tray Sequence, the printer searches the input
trays for the correct size and type of paper for each jo b tha t is
submitted.

• If you do not specify an input tr ay when se nding a job to the
printer (e.g., no paper source command is sent, or the paper
source is set to “Auto” in PCL), the trays included in the Tray
Sequence are sea rched f i rst (i n the s eque nce order), be fore othe r
trays no t in th e s e quence .

• If you specify an input tray when sending a job to the print er,
and that tray is included in the Tray Sequence, the printer will
check th at tray fo r th e co r rect size and ty p e of pa p er.

— If the tray contains the c orrect paper, then it is used.
— If the tray does not contain the correct paper (e.g. , it contains

other paper or is empty), the other trays in the se quence are
searched.

- If any of these trays contains the correct paper, then it is
used.

- If any of these trays are set to the co rrect paper size and
type but all of the trays in the sequence are empty, then
the printer will prompt you to load paper into the
specifi ed tr a y.

- If no trays in the sequence are set to the corr ect paper
size an d t y p e, then the remaining trays are searched. If
there are no trays th at can satisfy the request, then th e
printer wil l prom pt you to load paper into the specifie d
tray.

• If you include “MBF” in the Tray Sequence setti ng, a request to
feed paper from any other tray in the sequence will be
overr idden a nd the pri nter wi ll atte mpt t o feed pa per from the 5 0
Sheet Bypass Feed er first. If the 50 Sheet Bypass Feeder is out
of paper, then the other trays in the sequence are searched.

2-20 ❖ DP N24, N32 and N40 System Administrator Guide

Automatic Tray Switching

Tr ay Sequence

Examples

The example s in Table 2.4 discuss conditions and actions that take
place when various Tray S eque nce settings are us ed.

Table 2.4 Tray Sequence examples

Condition Action(s) Taken

Letter

4-5-1

.

paper.

1-2-3

.

1-2

.

Letter

paper, but both trays are

Auto

The printer searches for letter paper in the tray sequence
order (4 -5-1 ). The pri nt er fe eds pape r fr om T ra y 4 unt il it
becomes empty, and then from Tray 5. When Tray 5
becomes empty, the printer prompts you to load pap er
(since Tray 1 is empty).

.

Trays 2 and 3 also contain letter paper but these

trays are not searc h ed because they are not part
of the Tray Sequence and the printer found the
requested paper in at least one tray in the
sequence .

The printer feeds paper from T ray 2 because it meets the
size an d ty p e re quested . W h en Tray 2 beco m e s empty,
the printer feeds from Trays 1 and 3.

The printer prompts you to load letter paper in Tray 1
because it is configured for letter paper.

The Tray Sequence is set to

• All trays are set to

• There is no paper in Tray 1.

• L e tter paper is requested with the so urce set to

The Tray Sequence is set to

• A Tray 2 paper source is requested.

• All trays meet the size/type requirement.
The Tray Sequence is set to

• Trays 1 and 2 are set to
empty.

• Letter paper from Tray 2 is request ed.

The Tray Sequence is set to

• The 50 Sheet Bypass Feeder is set to
contains one sheet of paper.

• All other trays contain Letter paper.

• Letter paper from Tray 2 is request ed.

The Tray Sequence is any setting.

• All trays contain Letter paper.

• Legal paper from Tray 2 is requested.

MBF-1-2

.

Letter

paper and

The printer feeds the first page of the job from the
50 Sheet Bypass Tray (MBF) and subseque nt pages from
Tray 2.

The printer prompts you to load legal paper in Tray 2.

Chapter 2: Paper Handling ❖ 2-21

Automa tic T ray Sw itchi ng

Paper Size/Type

Mismatch

Paper size/type mismatch o ccurs when the reques ted size is not
available in the printer. T his can be caused by running out of paper
in a tray that is configured for the requested paper, or by requesting
a paper th at is n ot conf i gured i n t he prin ter. The printer goes of f-line
under paper mismatch conditions. It automatically returns on-line
and continues printing after the paper mismatch condi tion is
resolved.

If a tray is configured for the requested paper, but the tray is out of
paper, th e dis play prompt s y ou to loa d the request ed p aper (siz e and
type) in th e ap p r o priate tra y. After th e tr ay is lo a ded, prin ting
continues.

If the request is for paper th at is not configured in the pr inter, you
are prompted to load the reque sted paper in the fi rst tra y of the Tray
Sequence setting.

If you do not want to load paper in the first tray of the Tray
Sequence setting, two options are ava ilable:

• One of the trays may be loaded with the requested size paper
and reconfigured via the Tray Menu to match the requested
paper type. (See Table 3.7 on page 3-21 for instructions on
using the Tray Menu.)

•

Value Up

through all the trays, displaying the size and type paper in each
tray. If one of these alternate papers is acceptable, pressing

Enter

Trays are searched in the order specified in the T ray Sequence
setting.

or

Value Down

will cause printing to continue on the new paper.

may be pressed to scroll

2-22 ❖ DP N24, N32 and N40 System Administrator Guide

Offsetting Ou tput

Offsetting Output

The 500 Sheet Face-down Bin supports offsetting output between
successi v e j obs o r m ult ipl e col la ted s ets of a singl e job . Of fs etti ng is
controlled from the Control Panel (see page 3-40) or via
CentreWare DP.

The 200 Sheet Face-up Output Bin and the 10-bin Mailbox/Collator do
not support of fsetting .

The followi ng conditions must be met before offsett ing occurs
between jobs:

• The offset func ti on occur s only b et ween succ essi v e jobs that ar e
both destined for the Face-down Bin.

For example, a print job may contain a banner sheet in PCL that
preced es a PostScript prin t jo b. If they are b ot h di r ected to the
Face-down Bin, the banner sheet is offset from the PostScript
job. If the banner sheet is dire ct ed to the Face-up Bin (no offset
capabilit y) and the PostScript job is directed to the Face-down
Bin, of fset does not occur between the banner sheet and the
PostScrip t job. If, however, the next job is directed to the
Face-do wn Bi n, of f set wil l o ccur betwe en the Po stS cript job and
the next job.

• The offset function occurs between successive jobs directed to
the Face-down Bin only if the jobs contain data that results in a
sheet being pr inted and delivered to the bin.

For exampl e, if a PCL job contains <ESCAPE>E sequences at
the beginning of a job and there is no printabl e data separating
these commands, the offset does not occur (even though these
escape sequenc es are valid job boundaries).

Chapter 2: Paper Handling ❖ 2-23

Using the 10-bin Mailbox/Collator

Using the 10-bin

Mailbox/Collator

Pri nting to the Ma ilbox/

Collator

The 10-bin Mailbox/Collato r, shown in Figure 1.2 on page 1-7, is
an optional output device available for the DP N40. It handles all
supported paper si zes, except A6 and envelopes, in 10 individually
addressable bins at up to 100 sheets per bin.

(See

Appendix A:DP N40 Ordering Information

information. See

Options

The Mailbox/Collator offer s the follow ing capabilities:

• Directing outpu t to a s pecific mailbox bin.

• Sorting by sending individual copies (up t o 10) of a multiple set

• Pr in t in g m u ltiple co l lated se ts ( 2 to 1 0 s et s ) of a jo b.

Using a DP N40 printer driver, select a specific bin for the paper
output destination for your job, then print your job. Selecting a bin
enables you to se nd a job to that bin.

For information on setting a Mailbox bin as the printer’s default
output bin, see page 3-40.

for installation instructions .)

job to separate mailbox bins.

Appendix C: Installing and Removing Printer

for ordering

2-24 ❖ DP N24, N32 and N40 System Administrator Guide

Duplex (Two-Sided) Printing

Duplex

(Two-Sided)

Printing

Once the optiona l Duplex Module is installed and Duple x printing
is enabled in the Control Panel, you can print two-sided (duplex)
jobs. Duplex printing can also be enabled from your printer driver.

(See

Appendix A:DP N40 Ordering Information

Duplex Module an d

Options

for instructions on installing it.)

Appendix C: Installing and Removing Printe r

for ordering t he

Use only the size paper listed in Table 2.5 for two-sided jobs. Do
not use en velopes, cardstock, transparencies, or label paper for
duplex jo bs.

Table 2.5 Paper sizes that can be used with the Duplex

Module

Paper Size Weight

(297 x 420 mm)

A3

(210 x 297 mm)

A4

(148 x 210 mm)

A5
Statement
Executive
Letter
Folio
Legal
Ledger

(5.5 x 8.5” / 140 x 216 mm)

(7.25 x 10.5” / 216 x 279 mm)

(8.5 x 11” / 216 x 279 mm)

(8.5 x 13” / 216 x 330 mm)

(8.5 x 14” / 216 x 356 mm)

(11 x 17” / 279 x 432 mm)

17 lb (64 g/ m2) to 24 lb (90 g/m2)
17 lb (64 g/ m2) to 24 lb (90 g/m2)
17 lb (64 g/ m2) to 24 lb (90 g/m2)
17 lb (64 g/ m2) to 24 lb (90 g/m2)
17 lb (64 g/ m2) to 24 lb (90 g/m2)
17 lb (64 g/ m2) to 24 lb (90 g/m2)
17 lb (64 g/ m2) to 24 lb (90 g/m2)
17 lb (64 g/ m2) to 24 lb (90 g/m2)
17 lb (64 g/ m2) to 24 lb (90 g/m2)

Refer to Figure 2.1 on page 2-7 and Figure 2.4 on page 2-12 for the
proper orientation of drilled paper and letterhead when printing
duplex.

Chapter 2: Paper Handling ❖ 2-25

Duplex ( Two-S ided ) Pr int ing

Print Orientation and

Control Panel Settings

To ensure that duplex jobs print in th e proper orientation, set the
Duplex option (in the System Menu) to the appro priate setting (s ee
Figure 2.7). The Duplex settin gs for bot h PCL and Pos tScript are as
follo ws:

Duplex = Off
Duplex = Short Edge, or
Duplex = Long Edge

Figure 2.7 Duplex binding orientation and Control Panel menu settings

Portrait Orie ntation: Set Duplex to

Landscape Orientation: Set Duplex to

2-26 ❖ DP N24, N32 and N40 System Administrator Guide

Long Edge.

Long Edge.

Landscap e O rientation: Set Duplex to

Portrait Orientation: Set Duplex to

Short Edge .

Short Edge.

Using the Con trol Panel

Chapter3

Control Panel Features

The Display ............................................................................. 3-3

The Indicator Lights ................................................................ 3-3

The Keys .................................................................................. 3-5

Navigating the Menu System

Menu Indicators .................................................................... 3-10

Control Panel Locks ............................................................. 3-10

Setting a Menu Option .......................................................... 3-11

Main Menu
Job Menu
Password Menu
Tray Menu
PCL Menu
PostScript Menu
System Menu
Parallel Menu
Serial Menu
Ethernet Menu
Token Ring Menu
Novell Menu
Test Menu
Reset Menu

..............................................................................

.................................................................................

.......................................................................

...............................................................................

...... ....... ....... ........ .... ........ ....... ....... ........ .... ........ ......

....... ....... ....... ....... ..... ........ ....... ....... ....... ..... ........ .

..........................................................................

.............................................................................

...... .......... ......... .......... ....... .......... .......... .......... .

........ .. .. .......... .......... .. .......... .......... .. .......... .......... .

................................................................................

..............................................................................

.............................................................

....................................................

......................................................................

...... .......... ......... .......... ....... .......... .......... ......

3-2

3-9

3-13
3-14
3-16
3-19
3-26
3-31
3-33
3-42
3-45
3-48
3-61
3-75
3-82
3-87

Chapte r 3: Us ing the C ont rol Panel ❖ 3-1

Control Panel Features

Control Pa ne l

Features

Figure 3.1 DP N40 Control Panel

1

Indica tor lights

2

2-line by 16-char acter display

3

Control keys (8)

The DP N40 Control Panel serves two purposes:

1. It displays in f ormat ion abo ut t he s tatus o f th e p rint er ( or the jo b
in process).

2. It provides the means for changing printer settings and printer
defaults to control how the DP N40 operate s.

As shown in Figure 3.1, your printer’s Control Panel will have
icons.

3-2 ❖ DP N 24, N32 and N4 0 Sy ste m Adm inis tr ator Gui de

Control Panel Features

The Display

The Control Pan el's display perf orms two functions.

1. It informs you of printer status condit ions, such as when toner
is low, when a paper tray is empty, when a job is in process,
and so on. For example, when you turn on the printe r, you see
the following message on the display:

Ready

This message appears whenever the printer is online and ready
to accept print jobs. The display will also show:

Processing when processing data.
Waiting when waiting for more data.

2. It presents a hierarchy of menu options and settings to
configure and control the printer.

For example, when you press

Down

display:

See the section
information on indicators.

, you will see the following two-line message on the

Menus

Item

Menu

(such as Job Menu)

“Menu Indicators”

Menu Up

(page 3-10) for more

or

Menu

The Indicator Lights

See the section
Menu system hier archy.

The four indicato r lig hts pro vi de inform ation a bout the opera tion of
the printer.

Table 3.1 on page 3-4 describes the function of each Indicator
Light.

“Main Menu”

Chapte r 3: Us ing the C ont rol Panel ❖ 3-3

(page 3-13) for information on the

Control Panel Features

Table 3.1 Indicator lights and their functions

Light Function

On Line (Green) When this light is On, it indicates the printer is online. The printer is offline

when the light is Off. When the light flashes, the printer is going from online
to offline.

Form Feed (Green) This light is On when the printer experiences a form feed timeout. A form

feed ti meout is when a PCL job has formatted a par tial page, the printer is
waiti ng for more dat a in order to c ont inue pr oc ess ing th e j ob, and a 15 s eco nd
timeout period has expired with no new data arriving in the input buffer. This
timeout applies to all ports.

When the Form Feed light is On, you can print a partial page by en tering the
Job menu, scrolling to the Form Feed item and pressing Enter . When not
in the Menu system, a partial page can be printed by pressing Enter .
PostScr ipt does not print parti al pages and consequently the Form Feed light
is not turned On.

The Form Feed light is turned Off when eith er an actual Form Feed character
is received or the Form Feed function is invoked by pressing Enter on the
Job Menu when the Form Fe ed item is displayed.

Fault (Amber) The Error light is On whenever operator intervention is required in order to

allo w printing to continue.

Data (Green) When online, this li ght flashes to indicat e that data are being proce ssed by

either PostScript, PCL or PJL, or is being spooled to the disk (e .g., a proof or
secure job). If data are not being processed, or either PostScript or PCL is
proces sing a job but waiti ng for data (input buffer empty), this light is Of f.

When the light flashes, data are being received by one of t he emulations (i.e.,
PJL, PCL or Post Scr ipt) . Whe n a proof or secu re j ob is se nt to the pr i nter, this
light flashes while the job is being recei ved, even though data are not being
print ed. At a l at er tim e, you ca n en ter a pa ssw ord to req ues t pr in ting t he proo f
or secure job.

This li ght also flashes during processin g of proof or secure jobs fro m t he
disk.

3-4 ❖ DP N 24, N32 and N4 0 Sy ste m Adm inis tr ator Gui de

Control Panel Features

The Keys

The Control Pan el keypad consists of eight keys, identified wit h
international symbols and/or labeled in Eng lish. The keys are also
numbered 0 - 7.

Table 3.2 describes the function of each key .

Table 3.2 Control Panel keys and their functions

Key Description

On Line Toggles between online and offline.

When online, the printer is able to receive and print pages. When offline, all pages currently
format ted and delivered are printed. No new pages are formatted and printing pause s until the
printer is placed online.

The prin te r go es of fl in e auto ma tica ll y whe n it has a f aul t c ond itio n suc h as a pap er ja m or an open
cover.

Pressi ng O nLine under the follo wing condit ions results in the actions stated:

• If the printer is online and in the Menu system, the printer remains online and an exit from the
Menu system takes place.

• If the prin te r is offline an d n ot in th e M e nu system, the pri nter swit ch e s to on line as lon g as
operator intervention is not required. The printer remains offline if operator intervention is
required.

• If the printer is offline and in the Menu system, the printer switches to onlin e and exits the
Menu system as long as ope rator intervention is not required. The pr inter remains offline if
operator intervention is required.

• If in the Password Menu, and the display indicates
key causes a password digit “0” to be entered.

The printer comes online automati cally after one minute of inactivity in the Menu system.

Enter Password

, pressing this

Table 3.2 Page 1 of 4

Chapte r 3: Us ing the C ont rol Panel ❖ 3-5

Control Panel Features

Table 3.2 Control Panel keys and their functions

(continued)

Key Description

Menu Up Takes the printer offline and disp lays the first menu (if not already in the Menu system).

• Press this key repeatedly to scroll through the menus from bottom to top.

• If a higher prior ity message displays, it may preempt menu navi gation.

• Menu scrolling is av ailable without being offline. Scrolli ng w raps if the displayed menu is the
first menu.

• If an item, value or action displays, pressing this k ey returns to th e top of the current m enu and
removes the display of the item, value or action.

• If not in the Menu system, pressi ng this key enters the Menu system and displays the first
menu.

• If in the Password Menu, and the display indicates
key causes a password digit “1” to be entered.

Menu Do wn Tak es the printer offline and disp lays the last menu (if not already in the Menu system).

• Pressing this key repeatedly scrolls through the menus from top to bottom.

• If a higher prior ity message displays, it may preempt menu navi gation.

• Menu scrolling is available w ithout going offline. Menu scrolling wraps if the displayed menu
is the last men u.

• If not in the Menu syste m, pr essin g thi s ke y enter s th e Menu sy stem and disp la ys the las t menu.

• If in the Password Menu, and the display indicates
key causes a password digit “5” to be entered.

Enter Passw ord

Enter Password

, pressing this

, pressing this

Item Up When in the Menu system, scrolls through the items in the c urrent menu from bottom to top.

When an address value is dis played (such as Ethern et IP Address), press ing this key moves the
cursor through the va lue to the right (so that you can change characters within a string rather tha n
having to reenter the entire string).

• If a higher prior ity message displays, it may preempt menu navi gation.

• Scrolling wraps if the displayed item is the first item.

• Pressing this ke y r et urns t o th e cu rr ent it em i n th e cur rent menu a nd r emo ve s t he v alu e fr om t he
display.

• If not in the Menu system, this ke y is ignored.

• If in the Password Menu, and the display indicates
key causes a password digit “2” to be entered.

3-6 ❖ DP N 24, N32 and N4 0 Sy ste m Adm inis tr ator Gui de

Enter Passw ord

, pressing this

Table 3.2 Page 2 of 4

Control Panel Features

Table 3.2 Control Panel keys and their functions

(continued)

Key Description

Item Down When in the Menu system, scrolls through the items in the current menu from top to bottom.

When an address value is dis played (such as Ethern et IP Address), press ing this key moves the
cursor to the left (so that you can change characters wi thin a string rather than having to reenter
the entire string).

• If a higher prior ity message displays, it may preempt menu navi gation.

• S c rolling wraps if the dis pl ay e d it em is the l as t ite m .

• Pressing this ke y r et urns t o th e cu rr ent it em i n th e cur rent menu a nd r emo ve s t he v alu e fr om t he
display.

• If not in the Menu system, this ke y is ignored.

• If in the Password Menu, and the display indicates
key causes a password digit “6” to be entered.

Value Up When in the Menu system, scrolls through the current list of values from bottom to top for the

current item.

• If a higher prior ity message displays, it may preempt menu navi gation.

• Scrolling wr aps if the displayed item is the first item.

•Press

• If no value for the current item is displayed (i.e., Item key was pressed but Value key not yet

• If not in the Menu sy stem and a paper mismatch condition does not exist, this key is ignored.

• If a paper mismatch condition exist s, pressing this key scrolls through the alternate pa per that

• If in the Password Menu, and the display indicates

Value Up

(for item s that have numeric values, such as Font Number or Pitch).

pressed for this item), pressing
When a nume ric value is displayed,
is alpha num eric, value is incremented alphabetically for alphabetic characters and numerically
for numeric characters. In some cases, holding the key down increments the value greater than
a single k ey press will.

may be used instead of the requested paper.

key causes a password digit “3” to be entered.

for more than one second to scroll continuously through numeric values

Va lue U p

Value Up

Enter Passw ord

displa y s th e de fa ult value for the cu rrent item .

increments the value. If the displayed value

Enter Passw ord

, pressing this

, pressing this

Table 3.2 Page 3 of 4

Chapte r 3: Us ing the C ont rol Panel ❖ 3-7

Control Panel Features

Table 3.2 Control Panel keys and their functions

(continued)

Key Description

Value Down In the Menu system, scrolls through the current list of values from top to bott om for the curr ent

item.

• If a higher prior ity message displays, it may preempt menu navi gation.

• Scrolling wraps if the displayed value is the last value.

•Press V al ue Down for more than one second to scrol l continuously through numeric
values ( fo r it em s that have numeric value s, suc h as Fo nt Number or P itc h).

• If no value for the current item is displayed (i.e., Item key was pressed but Value key not yet
pressed for this item), pressing Val ue Down displays the default value for the current item.
When a numeri c value is displayed, Value Down decrements the value. If the displayed
value is alphanumeric, the value is decr em ented alphabetically for alphabetic characters an d
numerically for num eric characters. In some cases, ho lding the key down decrements the value
greater than a single key press will.

• If not in the Menu system, and a paper mismat ch condition does not exist, this key is ignored.

• If a paper mismatch condition exists, pressing this key scrolls down through the alternate paper
that may by used instead of the requested paper.

• If in the Password Menu, and the display indicates
key causes a password digit “7” to be entered.

Enter When in the Menu system, sets values, and invokes actions or functions.

• If the curr en t display is a val ue for an item, pressin g th is key causes th e val ue to b e en tered as
the default value for this item and it is immediately loaded in memory.

• If the current di splay is an ac ti on to be invoked (e .g., “PCL F on t Li st”) , pr es sing t hi s k e y cause s
the action to be taken.

• If not in the Menu sy stem and the FormFeed LED i ndicates that a partial page exists, pressing
this key causes an i m plied PCL reset and the partial page is printed.

• If a paper mismat ch condition exists and a request to use an alternate paper is displayed,
pressi ng this key causes printing on the alternate paper.

• If in the Password Menu and the display indicates
key causes a password digit “4” to be entered.

Enter Password

Enter Password, pressing this

, pressing this

3-8 ❖ DP N 24, N32 and N4 0 Sy ste m Adm inis tr ator Gui de

Table 3.2 Page 4 of 4

Naviga ting the M enu Syste m

Navigating the

Menu System

The Control Pan el contains two menu structures.

• Main Menu and its submenus.
— Job Menu

— Password Menu (when the Hard Disk Drive is installed)
— Tray Menu
—PCL Menu
— PostScript Menu
— System Menu
— Paral le l Menu
— Serial Menu
— Ethernet Menu
— Token Ring Menu (require s the Token Ring Card)
— Novell Menu
—Test Menu

Press

Menu Up

Menu. Each of the submenus may have other submenus,
settings, actions or functions.

• Reset Menu and its functions.
— Langu ag e Menu
— Factory Defaults Menu Reset
— Network Defaults Menu Reset
— Demo Mode
— Delet e Jo b s

or

Menu Down

to access th e M ai n

— Init Disk (requires the Hard Disk option).

The Reset Menu is included in the menu list by simultaneously
holding down On Line and Enter when the printer is being
powered up

information.

. See the section “R eset Menu” (page 3-87) for more

Chapte r 3: Us ing the C ont rol Panel ❖ 3-9

Navigating the Menu System

Menu Indicators

Two menu indicators (= and *) are used to furnish information
about menus and settings . The purpose of each indicator is
described in Table 3.3 below.

Table 3.3 Indicators found in the Control Panel Menu systems

Indicator Purpose Example

= This indicator only appears after options which take a specific

setting—it indicates that a value or setting follows the option.
The example at the right tells you that Language is an option that takes a

specific setting. One se tting for the Language option is Français.
Another se tt ing i s E ngl is h. (Th e l ist of a v ail abl e s etti ngs is d is pla yed one
setting at a time on the bottom line of the display as you press Value
Up or V alue Down .)

* This indicator identifies the current value setting.

The example at the right tells you that Lang uage is currently set to
Englis h.

Pressing Value Up or Value Down scrolls through the possible
values.

Control Panel Locks

Some of the menus in the Control Panel can be locked to prevent

Language =
Français

Language =
English *

unauthorized access to critical sys tem param eters (refer to
CentreWare DP documentation). If you scroll to a locked menu,
pressing either Item key causes the menu na me to appear on the top
line of the displ ay and “Menu Locked” to appear on the second line.

The followi ng me nus cannot be locked:

• Job Menu

• Password

• Tray Menu

•Test Menu

•Reset Menu

If you do not want users to have access to the Reset Menu, power
OFF and power ON the printer.

3-10 ❖ DP N24, N32 and N40 System Administrator Guide

Naviga ting the M enu Syste m

Setting a Menu Option

To set an option or to invoke a function, follow the steps below:

Press Menu Up or Men u Down to scroll through the

1

available submenus until you locate the one you want.

You will see:

Menus

Menu Name

Menu Name

Where

Press Item Up or Item Down to scroll through the items of

2

the submenu (all submenus except the Password Menu).

You will see:

is the current submenu displayed.

Menu Name
Item Name

Item Name

Where
and Reset (with the exception of the Language option) Menus, the
bottom lin e of the display indicat es the action to be taken (e.g., Conf ig.
Sheet or PCL Font Li st).

Press Value Up or Value Down to select the appropriate

3

value for this item.

is the current item displayed. For the Job, Test

You will see:

.

=

*

Value Up

Enter

Chapte r 3: Using the C ont rol Panel ❖ 3-11

Value

or

to accept it.

Item Name
Current Value

If a list of many values exists (e.g., 1 through 99 for number of copies),
you can scroll quickly by holding down

Down

When you see the value you want, press

Navigating the Menu System

If necessary, repeat Step 2 and Step 3 to go through other menus,

4

options, actions, functions and values.

After you press

Enter

to accept a value, the menu will d isplay:

Menu Name
Item Name

You may either conti nue to work in the Menu system by repeating the
steps above, or e xit and return to normal operation by pressing

On Line

.

If you press On Line at any time prior to pressing
Enter the new value will not be saved and the Menu
system is exited.

The printer automatically exits the Menu system afte r 60
seconds of inactivity (i.e., no ke y has been pressed).

3-12 ❖ DP N24, N32 and N40 System Administrator Guide

Main Menu

Main Menu

The Main Menu is a system of submenus, each containing options
designed to configure the printer for your environment. The Main
Menu hierarchy is depicted in Table 3.4.

In this c hapter, a

boldfaced

value for a menu i te m indica tes t hat value is
a factory setting. A value followed by an asterisk (*) indi ca tes the
factory defau lt f or that value . See the sect ion “Reset Me nu” (page 3-87)
for information on how to revert to factory settings.

Table 3.4 Main Menu hierarchy

Main Menu Hierarchy and Factory Settings

“Job Menu”

Job Menu
Password Menu
Tray Menu
PCL Menu
PostScript Menu
System Menu

See

1

“Password Men u”

See

“Tr ay Menu”

See

“PCL Menu”

See

“PostScript Menu”

See

“System Menu”

See

(page 3-14).

(page 3-16).

(page 3-19).

(page 3-26).

(page 3-31).

(page 3-33).

“Parallel Menu”

Parallel Menu
Serial Menu
Ethernet M e n u
Token Ring Menu
Novel l M e nu

2

3

Te st M enu
Reset Menu

1

Appears only when the Hard Disk Drive is installed.

2

Appears only when the Token Ring Card is installed in the printer.

3

Appears only when Novell is enabled from the Ethernet or Token Ring Menu.

4

Appears only when On Line and Enter are simultaneously held down at power ON.

4

See

“Serial Menu”

See

“Etherne t M enu”

See

“Token Ring Menu”

See

“Novell Menu”

See

“Test Menu”

See

“Reset Menu ”

See

Chapte r 3: Using the C ont rol Panel ❖ 3-13

(page 3-42).

(page 3-45).

(page 3-48).

(page 3-61)

(page 3-75).

(page 3-82).

(page 3-87).

Job Menu

Job Menu

The Job Menu allows you to cancel the job currently processed by
one of the emulations, or to force a form feed on a partially
formatted job in PCL.

The Job Menu hierarchy is sh own in Figure 3.2. Tasks performed
with Job Menu items are listed in Table 3.5 on page 3-15.

Figure 3.2 Job Menu hierarchy

Job Menu

Password Me nu Form Feed
Tray Menu
PCL Menu
PostScript Menu
System Menu
Parallel Menu
Serial Menu
Ethernet Menu
Token Ring Menu
Novell Menu

Cancel Job

Tes t Me nu
Reset Menu

3-14 ❖ DP N24, N32 and N40 System Administrator Guide

Table 3.5 Job Menu functions

Menu Item and Function Keystrokes Display

Job Menu

Cancel Job

Cancel the PostScript or PCL job
curren tly printing.

Form Feed

Force a form feed on a partially formatted
job in PCL.

1. Press

Down

2. Press

Down

3. Press

1. Press

Down

2. Press

Down

3. Press

Menu Up

until you see:

Item Up

until you see:

Enter

Menu Up

until you see:

Item Up

until you see:

Enter

Menu

or

Item

or

. You will see:

Menu

or

Item

or

. You will see:

Menus
Job Menu

Job Menu
Cancel Job

Ready

Menus
Job Menu

Job Menu
Form Feed

Ready

Chapte r 3: Using the C ont rol Panel ❖ 3-15

Password Menu

Password Menu

The Password Me nu ( available only when the Hard Disk Drive is
installed) is used to print or delete sec ure or proof jobs. Secure and
proof jobs are enabled by drivers .

The Password Me nu hierarchy is shown in Figu re 3.3. Tasks
performed with the Password Menu are li st ed in Table 3.6 on
page 3-17.

Figure 3.3 Password Menu hierarc hy with factory settings

Job Menu

Password Menu

Tray Menu _xxx
PCL Menu All Jobs Print
PostScript Menu Delete
System Menu
Parallel Menu Job n Print
Serial Menu Delete
Ethernet Menu
Token Ring Menu

Enter Password No Jobs Press Menu

Novell Menu
Test Menu
Reset Menu

Secure or proof job printing requires the use of a four-digit password
sent with the print job to the printer, as described in the section “Using
the Hard Disk Drive for Secur e and Proof J obs” (page 5-8)”. Entering a
password at the Control Panel will provide access to only those jobs
sent with that password. If no jobs wer e s ent with that password, the
printer will prompt you to press
which returns you to the Main M enu.

3-16 ❖ DP N24, N32 and N40 System Administrator Guide

Menu Up or Menu Down

,

Table 3.6 Password Menu functions

Menu Item and Function Keystrokes Display

Pa s swo r d Men u

All Jobs
Print

Print all jobs or one job sent with a
specific password.

n

Job
Print

Print one or more jobs out of sev eral sent
with a spec ific passw or d.

A job with a name assign ed to it will
replace the “Job n” with that name.

1. Press

2. Press

3. En te r fo ur-digit pa s sw o rd using

4. Press

1. Press

2. Press

3. En te r fo ur-digit pa s sw o rd using

4. Press

5. Press

Menu Up

Down

Down

the numbers on the Control Panel
keys. You will see:

Down

Down

the numbers on the Control Panel
keys. You will see:

Down

until you see:

Item Up

. You will see:

Enter

Menu Up

until you see:

Item Up

. You will see:

Item Up

until you see:

Enter

Menu

or

Item

or

. You will see:

Menu

or

Item

or

Item

or

. You will see:

Menus
Password Menu

Enter Password
_xxx

All Jobs
Print

Ready

Menus
Password Menu

Enter Password
_xxx

All Jobs
Print

Job

n

Print
All Jobs

Print

6. Repeat Steps and 5 until you have
printe d a ll the jobs you wish to
print. When done, pres s

Line

. You will see:

On

Chapte r 3: Using the C ont rol Panel ❖ 3-17

Ready

Table 3.6 Page 1 of 2

Password Menu

Table 3.6 Password Menu functions

(continued)

Menu Item and Function Keystrokes Display

All Jobs
Delete

Delete all job s or one job sent with a
specific password.

n

Job
Delete

Delete one or more jobs out of several
sent with a specific password.

1. Press

2. Press

3. En te r fo ur-digit pa s sw o rd using

4. Press

5. Press

1. Press

2. Press

3. En te r fo ur-digit pa s sw o rd using

Menu Up

Down

Down

the numbers on the Control Panel
keys. You will see:

Down

Down

Down

the numbers on the Control Panel
keys. You will see:

until you see:

Item Up

. You will see:

Value Up

until you see:

Enter

Menu Up

until you see:

Item Up

. You will see:

Menu

or

Item

or

Value

or

. You will see:

Menu

or

Item

or

Menus
Password Menu

Enter Password
_xxx

All Jobs
Print

All Jobs
Delete

Ready

Menus
Password Menu

Enter Password
_xxx

All Jobs
Print

4. Press

5. Press

6. Press

7. Repeat Steps to 6 until you have

3-18 ❖ DP N24, N32 and N40 System Administrator Guide

Item Up

Down

Down

deleted all the jobs you wish to
print. When done, pres s

Line

until you see:

Value Up

until you see:

Enter

. You will see:

. You will see:

or

or

Item

Value

On

Job

n

Print
Job

n

Delete
All Jobs

Print
Ready

Table 3.6 Page 2 of 2

Tray Menu

Tray Menu

The Tray Menu allows you to access tray settings that are common
to all system languages (PCL and PostScript).

The Tray Menu hierarchy is shown in Figure 3.4 on page 3-20.
Tasks performed with the Tray Menu are listed in Table 3.7 on
page 3-21.

Chapte r 3: Using the C ont rol Panel ❖ 3-19

Tray M enu

Figure 3.4 Tray Menu hierarchy with factory settings

Job Menu Envelope Size
Password Me nu

Tray Menu

PCL Menu MBF Size

1,4

1,2

Com10(4.125x9.5)*

C5(162x229)

Statmt(5. 5x8 .5 ) Ledger(11x17)

3

DL(110x220)

Monarc(3.87x7.5)

3

Com10(4.125x9.5)

PostScript Menu
System Menu
Parallel Menu
Serial Menu
Ethernet Menu
Token Ring MBF Type
Novell Menu Tray 1 Type
Test Menu Tray 2 Type
Reset Menu Tray 3 Type

Tray 4 Type
Tray 5 Type

Tray Se quence

Exec(7.25x10.5) A6(105x148) C5(162x229)

Letter(8.5x11)*

Legal (8.5x14) A4(210x297)

A5(148x2 10) DL(110x220)

Monarc( 3.87x7.5)

Folio(8.5x13) A3(297x420)

Plain*

Preprinted Recycled

Letterhead Color

5

5

5

Transparency Cardstock

Prepunched User type 1

Labels

Off MBF-4-5-1-2

5

MBF-1

9

MBF-1-2

5

MBF-4-5

MBF-4-5-1

5

Bond

User type 3

User type 4

User type 5

6

User type 2

MBF-4-5-1-2-3

1-2

6

5

4-5-1-2

,

5

4-5-1-2-3

*

10

4-1

1-2-3 4-1-2

5

4-5-1

4-1-2-3

6

6

6

5

5,8

5

5

5

1

Envelope Size and MBF Size are mutually exclusive because the Envelope Feeder replaces the Multi Bypass Feeder.

2

Defaults to

3

The fact or y defaults for MBF size and Envelope size are a funct ion of the default setting in the System Menu.

4

Defaults to

5

Appears on ly when the 2,500 She e t Feeder is installe d.

6

User-defined paper types appear on ly if loaded by Network Administration software (refer to CentreWare DP documentation). After

if the Defaults item in the System Menu is set to

Com10

if the Defaults item in the System Menu is set to

Letter

, and to DL if the Defaults item is set to

USA

, and to A4 if the Defaults item is set to

USA

Europe

Europe

.

.

a reset, or se tting a User type to all spaces, these types will not appear as values.

7

Default if both the 50 Sheet Bypass Feeder (MBF) and the 2,500 Sheet Feeder are installed.

8

Default if both the 100 Envelope Feeder and the 2,500 Sheet Feeder are installed.

9

Default if the 50 Sheet Bypas s Feeder (MBF) is installed and the 2,500 Sheet Feeder is not installe d.

10

Default if the 100 Envelope Feeder is installed and the 2,500 Sheet Feeder is not installed.

3-20 ❖ DP N24, N32 and N40 System Administrator Guide

Table 3.7 Tray Menu functions

Menu Item and Function Keystrokes Display

Tray Menu

Envelope Size

Set the paper size that is loaded in the
Envelope Feeder. The available values are:

Com10(4.125x9.5)*

C5(162x229) Monarc(3.87x7.5)

Com10 is the U. S . default.
DL is the Europe default.

This item m us t be en tered manually
becau se the Envelope Fe eder doe s not
have paper size sensing.

DL(110x220)

MBF Size

Set the paper size that is loaded in the 50
Sheet Bypass Feeder (MBF). The
available values are:

Statmt(5.5x8.5) A5(148x210)
Exec(7.25x10.5) A4(210x297)

Letter(8.5x11)*

Legal(8.5x14) Com10(4.125x9.5)
Folio(8.5x13) C5(162x229)
Ledger(11x17) DL(110x220)
A6(105x148) Monarc(3.87x7.5)

Letter is the U.S. d efa u lt.
A4 is the Eu ro p e de fault.

This item m us t be en tered manually
because the 50 Sheet Bypass Feeder does
not have paper size sensing.

A3(297x420)

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menus
Tray Menu

Tray Menu
Envelope Size

Envelope Size =

New Value

Tray Menu
Envelope Size

Ready

Menus
Tray Menu

Tray Menu
MBF Size

MBF Size =

New Value

Tray Menu
MBF Size

Ready

Table 3.7 Page 1 of 5

Chapte r 3: Using the C ont rol Panel ❖ 3-21

Tray M enu

Table 3.7 Tray Menu functions

(continued)

Menu Item and Function Keystrokes Display

MBF Ty pe

Set the type of paper that is loaded in the
50 Sheet Bypass Feeder (MBF). The
available values are:

Plain*

Preprinted Cardstock
Letterhead User Type 1 (if loaded)
Transparency U s er Type 2 (if loaded)
Prepunched User Type 3 (if loaded)
Labels User Type 4 (if loaded)
Bond User Type 5 (if loaded)
Recycled

Color

Tray 1 Type

Set the type of paper that is loaded in Tray

1. The avail ab l e valu es are:

Plain*

Preprinted Cardstock
Letterhead User Type 1 (if loaded)
Transparency U s er Type 2 (if loaded)
Prepunched User Type 3 (if loaded)
Labels User Type 4 (if loaded)
Bond User Type 5 (if loaded)
Recycled

Color

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menu

or

Item

or

Value

or

. You will see:

Menus
Tray Menu

Tray Menu
MBF Type

MBF Type =

New Value

Tray Menu
MBF Type

Ready

Menus
Tray Menu

Tray Menu
Tray 1 Type

Tray 1 Type =

New Value

Tray Menu
Tray 1 Type

5. Press

3-22 ❖ DP N24, N32 and N40 System Administrator Guide

On Line

. You will see:

Ready

Table 3.7 Page 2 of 5

Tray Menu

Table 3.7 Tray Menu functions

(continued)

Menu Item and Function Keystrokes Display

Tray 2 Type

Set the type of paper that is loaded in Tray

2. The avail ab l e valu es are:

Plain*

Preprinted Cardstock
Letterhead User Type 1 (if loaded)
Transparency U s er Type 2 (if loaded)
Prepunched User Type 3 (if loaded)
Labels User Type 4 (if loaded)
Bond User Type 5 (if loaded)
Recycled

Color

Tray 3 Type

Set the type of paper that is loaded in Tray

3. The avail ab l e valu es are:

Plain*

Preprinted Cardstock
Letterhead User Type 1 (if loaded)
Transparency U s er Type 2 (if loaded)
Prepunched User Type 3 (if loaded)
Labels User Type 4 (if loaded)
Bond User Type 5 (if loaded)
Recycled

(Available only w hen the optional
2,500 Sheet Feeder is installed.)

Color

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menus
Tray Menu

Tray Menu
Tray 2 Type

Tray 2 Type =

New Value

Tray Menu
Tray 2 Type

Ready

Menus
Tray Menu

Tray Menu
Tray 3 Type

Tray 3 Type =

New Value

Tray Menu
Tray 3 Type

Ready

Table 3.7 Page 3 of 5

Chapte r 3: Using the C ont rol Panel ❖ 3-23

Tray M enu

Table 3.7 Tray Menu functions

(continued)

Menu Item and Function Keystrokes Display

Tray 4 Type

Set the type of paper that is loaded in Tray

4. The avail ab l e valu es are:

Plain*

Preprinted Cardstock
Letterhead User Type 1 (if loaded)
Transparency U s er Type 2 (if loaded)
Prepunched User Type 3 (if loaded)
Labels User Type 4 (if loaded)
Bond User Type 5 (if loaded)
Recycled

(Available only w hen the optional
2,500 Sheet Feeder is installed.)

Color

Tray 5 Type

Set the type of paper that is loaded in Tray

5. The avail ab l e valu es are:

Plain*

Preprinted Cardstock
Letterhead User Type 1 (if loaded)
Transparency U s er Type 2 (if loaded)
Prepunched User Type 3 (if loaded)
Labels User Type 4 (if loaded)
Bond User Type 5 (if loaded)
Recycled

(Available only w hen the optional
2,500 Sheet Feeder is installed.)

Color

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menus
Tray Menu

Tray Menu
Tray 4 Type

Tray 4 Type =

New Value

Tray Menu
Tray 4 Type

Ready

Menus
Tray Menu

Tray Menu
Tray 5 Type

Tray 5 Type =

New Value

Tray Menu
Tray 5 Type

Ready

3-24 ❖ DP N24, N32 and N40 System Administrator Guide

Table 3.7 Page 4 of 5

Tray Menu

Table 3.7 Tray Menu functions

(continued)

Menu Item and Function Keystrokes Display

Tray Sequence

Set the se quence of trays used by the
print er when tray switching i s required.
The available values are:

Off
MBF-1

MBF-1-2

MBF-4-5
MBF-4-5-1
MBF-4-5-1-2

MBF-4-5-1-2-3
1-2

1-2-3

4-5-1
4-5-1-2

4-5-1-2-3

4-1
4-1-2
4-1-2-3

† Wit h B ypass Feeder and no 2,50 0 S heet Feeder.
†† With Bypass Feeder and 2,500 Sheet Feeder.
††† With Envelope Feeder and no 2,500 Sheet Feeder.
†††† With Envelope Feeder and 2,500 Sheet Feeder

The first tray of a sequence is used until it
runs out of paper, at which time the next
tray in the sequence is used (if it has the
correc t paper size and type). See the
section “Automatic Tray Switching”
(page 2-16) for rules and examples of
usage.

†

††

†††

††††

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menus
Tray Menu

Tray Menu
Tray Sequence

Tray Sequence =

New Value

Tray Menu
Tray Sequence

Ready

Table 3.7 Page 5 of 5

Chapte r 3: Using the C ont rol Panel ❖ 3-25

PCL Menu

PCL Menu

The PCL Menu options esta blish the default configuration for the
printer when printing PCL emulation jobs . Th e PCL Menu
hierarchy is sh own in Figure 3.5. Tasks performed with the PCL
Menu are listed in Table 3.8 on page 3-27.

Figure 3.5 PCL Menu hierar chy with factory settings

Job Menu F on t N umber
Password Me nu
Tray Menu Pitch

1

0*

- 999

.44 - 99.9 by.01 (

10.00*

)

PCL Menu

PostScript Menu Point Size
System Menu
Parallel Me nu Form Length
Serial Menu
Ethernet Menu Symbol Set Desktop ISO-69 PS Text
Token Ring Menu ISO L1 Lega l Roman-8
Novell Menu ISO L2 Math-8 Vn Int’l.
Test Menu ISO L5 Ms Publ. Vn Math

1

4.00 - 999.75 by .25 (

005 - 128 (60* for U.S.; 64* for Europe)

12.00*

)

ISO-4
ISO -6 PC- 8 D N Win 3.0
ISO-11 PC-8 Tk Win L1
ISO-15 PC-850 Win L2
ISO-17 PC-852 Win L5
ISO-21 Pi Font ISO Latin Cyr
ISO-60 PS Math PC Cyrillic

Line Terminat.

1

“Pitch” will disappear from the menu when a “Point Siz e” fo nt is in effect, and “Point Size” wil l disappear when a “P it ch” font is in

effec t. Both disappear when a no n-scalable font i s in effect.

3-26 ❖ DP N24, N32 and N40 System Administrator Guide

Off*

On

PC-8*

Vn US

Table 3.8 PCL Menu functions

Menu Item and Function Keystrokes Display

PCL Me nu

Font Number

Set the default font in PCL. The available
values ar e:

- 999

0*

These numbe rs are ass igned by t he pr i nter
and shoul d not be confused with the user
defined ID numbers associated with font
downloading (c re ation).

The font numb er chang es incr ementa lly to
the next valid ID each time either

Up

Holdi n g dow n

Down

throug h the font numbe rs.
(Accelerated sc rolling may be affected by

the time ta ken to asce rt ai n the next
possible value.)

Value Down

or

Value Up

causes continuous scrolling

Value

is pressed.

Value

or

Pitch

Set the pitch of the PCL def ault font
(when the PCL default font is a scalable
fixed pitch font). The available values are:

.44 - 99.99 (

The pitc h changes incrementally by .01
each tim e either

Down
Value Up

continuous scrolling through the Pitch
values.

)

10.00*

Value Up

is pressed. Holding down

Value Down

or

or

Value

causes

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menus
PCL Menu

PCL Menu
Font Number

Font Number =

New Value

PCL Menu
Font Number

Ready

Menus
PCL Menu

PCL Menu
Pitch

Pitch =

New Value

PCL Menu
Pitch

Ready

Table 3.8 Page 1 of 4

Chapte r 3: Using the C ont rol Panel ❖ 3-27

PCL Menu

Table 3.8 PCL Menu functions

(continued)

Menu Item and Function Keystrokes Display

Point Size

Set the point size of the PCL default font
(when the PCL default font is a scalable
propor tional font). The available values
are:

4.00 - 999.75 (

The point size changes incrementally by
.25 each time eith er

Value Down

Va lue U p

down
causes continuous scrolling through the
point sizes.

)

12.00*

Va lue U p

is pressed. Holding

Value Down

or

or

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menus
PCL Menu

PCL Menu
Point Size

Point Size =

New Value

PCL Menu
Point Size

Ready

Table 3.8 Page 2 of 4

3-28 ❖ DP N24, N32 and N40 System Administrator Guide

PCL Me nu

Table 3.8 PCL Menu functions

(continued)

Menu Item and Function Keystrokes Display

Form Length

Set the number of lines per page used in
PCL. The available val ues are:

005 - 128 (

Form Leng t h is au to matically ad ju s ted
when Pap er S ize is cha nge d. For e xamp le ,
settin g Pa pe r Siz e to
Length to
Size to
to

60

. Wheneve r Paper Size is change d ,
Form Length is recalculated using th e
formula: Form Lengt h = ((logical page
length in inches - 1 inch) * 6).

The Form Length value change s
incrementally by 1 each time either

Up

Holdi n g dow n

Down

through the Form Length values.
The value of this setting after performing

a Reset Menus depends on the value of the
Defaults setting.

USA) (

60*

64

automati ca lly. Setting Pa per

Letter

Value Down

or

Value Up

causes continuous scrolling

Europe)

64*

A4

adjusts Form

adjusts Form Length

is pressed.

or

Value

Value

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menus
PCL Menu

PCL Menu
Form Length

Form Length =

New Value

PCL Menu
Form Length

Ready

Table 3.8 Page 3 of 4

Chapte r 3: Using the C ont rol Panel ❖ 3-29

PCL Menu

Table 3.8 PCL Menu functions

(continued)

Menu Item and Function Keystrokes Display

Symbol Set

Set the default font symbol set used in
PCL. The available val ues are:

Desktop
ISO L1 PC-8 DN
ISO L2 PC-8 Tk
ISO L5 PC-850
ISO-4 PC-852
ISO-6 PC Cyrillic
ISO-11 Pi Font
ISO-15 PS Math
ISO-17 PS Text
ISO-21 Roman-8
ISO-60 Vn Int’l.
ISO-69 Vn Math
ISO-Latin Cyr Vn US
Leg a l Wi n 3.0
Math-8 Win L1
Ms Publ. Win L2

The symbol set is a collection of
characters availab l e for a font, in cl u ding
upperc ase and lowercase al phabets,
punctuation marks, and special characters
such as op en a nd clos e quo ta tion m arks or
international characters.

PC-8*

Win L5

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menus
PCL Menu

PCL Menu
Symbol Set

Symbol Set =

New Value

PCL Menu
Symbol Set

Ready

Down

Down

Down

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

. You will see:

Line Terminat.

Cause a Carriage Return to be added after
every Line Feed appearing in the PCL
text. The available values are:

Off*
On

This setting enables the
<LF>=<CR><LF> line termination mode
in PCL as the default.

3-30 ❖ DP N24, N32 and N40 System Administrator Guide

1. Press

2. Press

3. Press

4. Press

5. Press

Menu

or

Item

or

Value

or

. You will see:

Menus
PCL Menu

PCL Menu
Line Terminat.

Line Terminat. =

New Value

PCL Menu
Line Terminat.

Ready

Table 3.8 Page 4 of 4

PostScript Menu

PostSc ript Me nu

PostScript Menu options establish the default configuration for the
printer when printing PostScript jobs. PostScript may be used by
software applications to send information and instructions to the
printer.

The PostScript Menu hierarchy is shown in Figure 3.6. Tasks
perfor m ed wit h th e P os tS c r ip t Me nu are listed in Table 3. 9 on
page 3-32.

Figure 3.6 Pos tS cr ip t Men u hierarchy with factory settings

Job Menu
Password Me nu
Tray Menu
PCL Menu

PostScr ipt Menu

System Menu On
Parallel Menu
Serial Menu Binary PS
Ethernet Menu On
Token Ring Menu

Print Er ro r s

Off*

Off*

Novell Menu
Tes t Me nu
Reset Menu

Chapte r 3: Using the C ont rol Panel ❖ 3-31

PostSc ript Men u

Table 3.9 PostScript Menu functions

Menu Item and Function Keystrokes Display

Print Errors

Print an error pag e w he n a Po st S cript
error oc c ur s. The availa ble values ar e:

Off*

On

Binary PS

Enable or disable the binary mode of
PostScr ipt. The availab le valu es are:

Off*

On

The parameter applies to all protocols and
interfaces except the following: Parallel,
Serial, EtherTalk, TokenTalk. EtherTalk
and TokenTalk are always set t o B inary
mode. Parallel and Serial cannot be set to
Binary mode.

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menus
PostScript Menu

PostScript Menu
Print Errors

Print Errors =

New Value

PostScript Menu
Print Errors

Ready

Menus
PostScript Menu

PostScript Menu
Binary PS

Binary PS =

New Value

PostScript Menu
Binary PS

Ready

3-32 ❖ DP N24, N32 and N40 System Administrator Guide

System Menu

System Menu

The System Menu options se t general printer features.
The System Menu hierarchy is shown in Figure 3.7. Tasks

performed with the System Menu are listed in Table 3.10 on
page 3-35.

Figure 3.7 System Menu hierarchy with factory settings

Job Menu Paper Size
Password Me nu
Tray Menu
PCL Menu
PostScript Menu

1

Statmt(5.5x8.5) Ledger(11x17) Com10(4.125x9.5)

Exec(7.25x10.5) A3(297x420) C5(162x229)

Letter(8.5x11)*

Legal(8.5x14) A5(148x210) Monarc(3.87 x7.5)

Folio(8.5x13) A6(105x148)

System Menu

Parall el Menu Paper Type
Serial Menu
Ethernet Menu
Token Ring Menu
Novell Menu
Test Menu

Plain* Labels User type 1

Preprinted Bond User type 2

Letterhead Recycl ed User type 3

Transparency Color User type 4

Prepunched Cardstock User type 5

2

A4(210x297)

2

DL(110x220)

Reset Menu Page Policy

Page T imeout

Copies

Orientation

3

Duplex

Off* Ignore Type

Ignore Size Ignore Size/Type

300 120 30*

180 60 0

1* to 999

Portrait*

Landscape

Off* Short Edge

Long Edge

Chapte r 3: Using the C ont rol Panel ❖ 3-33

System Menu

Figure 3.7 System Menu hierarchy with factory settings

Draft Mode

Edge-to-Edge

Output Timeout

Output Offset

Output Dest

4

Off*

On

Off*

On

Off 60 180

30*

Off*

On

Face Down Bin*

Face Up Bin Sorter

(continued)

120 300

Mailbox 1-10

5

Power Saver

Defaults

1

Defaults to

2

The factory default fo r paper size depends on the default settings in th e System Menu.

3

Appears on ly when the Duplex Module is installed.

4

Appears on ly when the 10-bin Mailbox/Collator or Finis her is insta ll e d.

5

Appears on ly when the 10-bin Mailbox/col lator is installed.

when the Defaults item is set to

Letter

. Defaults to A4 when the

USA

Off

15 90

30 120

USA*

Europe

3-34 ❖ DP N24, N32 and N40 System Administrator Guide

60*

item is set to Europe.

Defaults

180

Table 3.10 System Menu functions

Menu Item and Function Keystrokes Display

System Menu

Paper Size

Set the de fault paper size used i n PC L.
The available values are:

Statmt(5.5x8.5) A5(148x210)
Exec(7.25x10.5) A4(210x297)

Letter(8.5x11)*

Legal(8.5x14) Com10(4.125x9.5)
Folio(8.5x13) C5(162x229)
Ledger(1 1x17) DL(110x220)
A6(105x1 48) Monarc(3.87 x7.5)

Letter is the U.S. d efa u lt.
A4 is the Eu ro p e de fault.

A3(297x4 20)

Paper Type

Set the default paper type used in
PostScr ipt and PCL. The available values
are:

Plain*

Preprinted Cardstock
Letterhead User Type 1 (if loaded)
Transparency U s er Type 2 (if loaded)
Prepunched User Type 3 (if loaded)
Labels User Type 4 (if loaded)
Bond User Type 5 (if loaded)
Recycled

Color

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menus
System Menu

System Menu
Paper Size

Paper Size =

New Value

System Menu
Paper Size

Ready

Menus
System Menu

System Menu
Paper Type

Paper Type =

New Value

System Menu
Paper Type

Ready

Table3.10 Page1 of 7

Chapte r 3: Using the C ont rol Panel ❖ 3-35

System Menu

Table 3.10 System Menu functions

(continued)

Menu Item and Function Keystrokes Display

Page Policy

Allow the printer to automatically select
an alternate paper size and/or type if the
requested size an d/or type is not loaded.
The available values are:

Ignore Type

Off*

Ignore SizeIgnore Size/Type

If the reque st ed pap er is not loa ded befo re
the time specified by the Page Timeout
val ue, enabling this menu option causes
the printer to ignore either the size
requested, the type requested, or both.
Tra y s are searched in t he order defined by
the Tray Sequence item in the Tray Menu.

Page Timeout

Direct th e printer how lon g to wa it be f or e
taking th e ac tion defin ed by th e sett ing of
the Page Policy item. The available values
are:

300
180
120
60

30*

0

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

5. Press

1. Press

Down

2. Press

Down

3. Press

Down

4. Press

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

On Line

Menu Up

until you see:

Item Up

until you see:

Value Up

until you see:

Enter

Menu

or

Item

or

Value

or

. You will see:

. You will see:

Menu

or

Item

or

Value

or

. You will see:

Menus
System Menu

System Menu
Page Policy

Page Policy =

New Value

System Menu
Page Policy

Ready

Menus
System Menu

System Menu
Page Timeout

Page Timeout =

New Value

System Menu
Page Timeout

5. Press

3-36 ❖ DP N24, N32 and N40 System Administrator Guide

On Line

. You will see:

Ready

Table3.10 Page2 of 7