OKI OKIFAX 5400 User Guide
English
User’s Guide
Every effort has been made to ensure that the information in this document
is complete, accurate, and up-to-date. The manufacturer of this equipment
assumes no responsibility for the results of errors beyond its control. The
manufacturer of this equipment also cannot guarantee that changes in
software and equipment made by other manufacturers and referred to in
this guide will not affect the applicability of the information in it. Mention
of software products manufactured by other companies does not
necessarily constitute endorsement by the manufacturer of this equipment.
This product complies with the requirements of the Council Directives 89/
336/EEC and 73/23/EEC on the approxi mation of th e laws of th e member
states relating to electromagnetic compatibility and low voltage.
Copyright 1999. All rights reserved.
Energy Star is a trademark of the United States Environmental Protection
Agency.
ENERGY STAR
As an Energy Star Partner, the manufacturer has
determined that this product meets the Energy Star
guidelines for energy efficiency.
Table of Contents
English
Table of Contents
Safety
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Installation hints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Operation & maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Toner cartridge & image drum handling . . . . . . . . . . . . . . . . . . . . . . . 3
Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Introduction
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Product options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Memory expansion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Second paper cassette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
PC interface board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Telephone handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
High speed modem board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Component Identification
What you should receive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Control panel keys & indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
One touch keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Using one touch keys for dialling . . . . . . . . . . . . . . . . . . . . . . . 16
Using one touch keys for selecting functions & programming . 17
Signal tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Installation
Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Where to install your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . 21
Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 2
Installing document stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Installing toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Connecting telephone line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Table of Contents i
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Installing external handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Connecting external telephone or answering machine . . . . . . . . . .26
Connecting power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Paper & envelope types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Setting time & date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Setting answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Answering mode options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Changing answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Fax machine identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Setting fax machine identification . . . . . . . . . . . . . . . . . . . . . . . . . .33
Setting forwarding number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Setting language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Connecting to a PBX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Dial Directories
One touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
One touch parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Chain dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Auto dial numbers programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Groups programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Basic Operations
Preparing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Document size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Multiple page documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Loading documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Sending faxes to single location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Search key dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Real-time dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Redialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Confirming results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Stopping transmissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Receiving faxes manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
Receiving faxes into memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
Memory reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
No paper reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
No toner reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
Cancelling messages stored in memory . . . . . . . . . . . . . . . . . . . . .51
Rejecting unsolicited fax messages . . . . . . . . . . . . . . . . . . . . . . . . . . .51
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
ii User’s Guide
Power failures & memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Making copies using manual paper feeder . . . . . . . . . . . . . . . . . . . 52
Using voice request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Initiating voice request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Answering voice request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
English
Advanced Operations
Sending faxes to multiple locations . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Delayed sending of faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Sending delayed fax from document feeder . . . . . . . . . . . . . . . . . 58
Sending delayed fax from memory . . . . . . . . . . . . . . . . . . . . . . . . 59
Cancelling delayed transmissions . . . . . . . . . . . . . . . . . . . . . . . . . 60
Confidential faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Sending confidential faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Receiving confidential faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Creating confidential mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Changing password or closing mailbox . . . . . . . . . . . . . . . . . . . . . 63
Printing confidential faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Relay broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Relay initiating station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Relay key station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Relay broadcast report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Initiating relay broadcasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 5
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Polling transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Cancelling ITU bulletin polling transmission . . . . . . . . . . . . . . . . 67
Printing bulletin messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Polling reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Dual access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
While sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
While receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
While making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
While printing reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Programming
Customising features & operations . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Viewing your current settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
User function settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
User function settings list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Changing user function settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Setting distinctive ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Table of Contents iii
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Dial parameter settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Dial parameter settings list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Changing dial parameter settings . . . . . . . . . . . . . . . . . . . . . . . . . .78
Reports
Understanding reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Printing reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Codes used in reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Problem Solving
Clearing document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Clearing printer paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Replacing toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
Replacing image drum unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
Reading print counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
Shipping the fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
Problem checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Activity report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Broadcast confirmation report . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
Telephone directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
Configuration report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
Message confirmation report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Confidential reception report . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Broadcast entry report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Power outage report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Printing message confirmation report . . . . . . . . . . . . . . . . . . . . . . .82
Printing other reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Result codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Communication codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Specifications
Appendix A - Statutory User Information (UK only)
Series Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
TEL/FAX Change Over . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103
Line Socket Installation (UK only) . . . . . . . . . . . . . . . . . . . . . . . .103
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105
Index
iv User’s Guide
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99
. . . .101
Safety
Your fax machine has been carefully designed to give you years of safe,
reliable performance. As with all electrical equipment, however, there are
a few basic precautions you should take to avoid hurting yourself or
damaging the fax machine.
General
• Read this user's guide carefully and keep it in a safe but accessible
place so that you can use it for future reference.
• Read and follow all warning and instruction labels on the fax
machine itself.
• Disconnect the fax machine before yo u clean it. DO NO T u se liquid
or aerosol cleaners to clean the fax machine.
• Place your fax machine on a f ir m, solid surf ace. If you place the fax
machine on something unsteady, it may fal l and become damaged
or injure someone. If you place the fax machine on a soft surface,
such as a rug, sofa, or bed, the vents may become blocked causing
the fax machine to overheat.
• Do not use your fax machine near water, or spill liquid of any kind
into it.
English
Installation hints
• Install your fax machine in a dust-free location away from direct
sunlight.
• Do not connect your fax machine to a power source that is used by
other equipment producing electrical noise (i.e., air conditioners,
etc.).
• Leave electronic adjustments to authorized service personnel.
• The LINE terminal connects your fax machine to a standard
telephone line. To avoid damage to your telephone system or to the
fax machine, do not connect your fax machine into anything other
than a standard telephone socket.
Safety 1
• Your fax machine has an earthed, 3-pin plug as a safety feature and
it will only connect to an earthed outlet. If you cannot connect this
plug to your po wer o utl et , t hen it i s pos sib le that you hav e an ol der,
non-earthed outlet. Contact an electrician to have y our po wer outlet
replaced. Do not use an adapter to defeat the earthing.
• The electrical power outlet should be located near the fax machine
and should be easily accessible.
• The TEL ports on the back of the fax machine are only suitable for
2 wire devices. Not all standard telephones will respond to
incoming ringing when connected to an extension socket.
• This fax machine may not necessarily provide an effective handover of a call from a telephone connected to the same line.
• The operation of this fax machine on the same line as a telephon e or
other equipment with audible warning devices or automatic ring
detectors will rise to bell tinkle or noise and may cause false
tripping of the ring detector. Should such problems occur, the user
is not to contact the telephone company .
• Please note that this fax machine does comply with Machine Noise
Information Ordinance 3. GSGV 18.1.1991 where the maximum
sound pressure level is equal or less than 70 dB (A) according to
ISO 7779.
Operation & maintenance
• Use a dry cloth to clean the control panel and the main body of the
unit.
• Aside from the instructions specifically mentioned in this user’s
guide, your fax machine is not user serviceable. DO NOT attempt to
service the machine or lubricate moving parts by yourself.
• Disconnect the power cable before trying to remo ve any ob jects that
may have fallen into the machine.
• Immediately disconnect the fax machine if it becomes physically
damaged and arrange for its repair or disposal.
• When relocating your fax machine, always disconnect the
telephone line before disconnecting the power cable. When
reconnecting your fax machine, connect the power cable first, then
the telephone line.
• This fax machine is designed for use with tone dial telephones and
has a parrallel pick-up feature with remote receive.
2 User’s Guide
Toner cartridge & image drum handling
• Leave unused toner cartridges and image drum units in their
packages until needed. When replacing a toner cartridge or image
unit, reuse the packaging to dispose of the old toner cartridge or
image drum unit.
• Do not expose the to ner cartridges and image drum units to lig ht for
more than five minutes. Never expose the green drum (inside the
image drum unit) to direct sunlight.
• Always hold the image drum unit by the ends - never by the middle.
Never touch the green drum inside the image drum unit.
• To avoid damage to the image drum unit, al ways use ori gin al t on e r
cartridges.
• Exercise care when removing the toner cartridge. Do not let it touch
your clothing or porous materials. The toner powder causes
permanent stains.
• Small amounts of toner spilled on skin or clo thing can be readily
removed with soap and cold water. Using heated water will make
removing the stain much more difficult.
Emergency first aid
English
•
IF TONER IS SWALLOWED:
attention. Never attempt to induce vomiting or give anything by
mouth to a person who is unconscious.
•
IF TONER IS INHALED:
fresh air. Seek medical attention.
•
IF TONER GETS IN THE EYES:
quantities of cool, NOT cold, water for a minimum of 15 minutes
keeping eyelids open with fingers. Seek medical attention.
Safety 3
Induce vomiting and seek med ical
Take the person to an open area for
Flush eyes with large
4 User’s Guide
Introduction
Thank you for purchasing this fax machine, which uses advanced Light
Emitting Diode technology to transfer received and copied images to plain
paper. It has been designed to make sending and receiving faxes a fast and
trouble-free process.
Features
Your fax machine includes all the following features:
• 30 One Touch keys for automatic, single-key dialling of
pre-programmed telephone numbers.
• 99 Auto Dial numbers for automatic dialling of additional
pre-programmed telephone numbers.
• Group programming (20 groups) allowing transmission of a
document to multiple locations with a single selection.
• A search feature allowing you to look for pre-programmed
telephone numbers by name.
• Halftone transmission in up to 64 shades of gray.
• High-speed fax transmission and reception at up to 14 400 bits per
second.
• 16 mail boxes for confidential reception or bulletin polling.
• Automatic redial and page re-transmission when a telephone
number is busy or when problems occur in communication.
• Advanced transmission and reception features, including up to 20
delayed transmissions, transmission to multiple locations,
confidential transmission and reception, relay broadcast initiate and
polling.
• Advanced memory transmission and reception features, including
automatic reception into memory.
• Reports to help you keep track of your fax machine’s operations
and settings.
• Automatic power save mode.
• Answering modes for manual and automatic fax reception,
automatic switching between incoming voice and fax messages.
English
Introduction 5
Also allows an answering machine to be connected in series to the
telephone line after the fax machine.
• A closed network feature to allow you to limit who can send faxes
to your fax machine, or to limit both where f axes can be sent to and
received from.
• Your fax machine can also make up to 99 sorted copies of an
2
original document using standard weight (75 g/m
• 2.5 Mb of built-in memory.
• An advanced dual access feature which allows you to load and
prepare multiple documents for transmission while your fax
machine is sending or receiving another message.
• High-speed scanning of original documents.
• A manual paper tray to allow you to load a different type of paper
while making copies. Paper size is dependent on 1st paper size
setting.
• A fax forwarding feature to allow your fax machine to receive
messages into memory and automatically forward the messages to
another remote fax machine.
, 20 lb) paper.
Product options
A number of options are available to increase the usefulness and
convenience of your fax machine.
Memory expansion
Installing additional memory allows the fax mach ine store to more pages
of information in memory. If you are constantly seeing a MEMORY
OVERFLOW message on your fax machine, you should consider
purchasing additional memory. An optional 4 Mb memory expansion
board is available.
The memory expansion board option includes a built-in backup battery.
This feature protects memory operations and other communication
settings for up to one hour in the event of a power failure.
Second paper cassette
The second paper cassette option adds an additional 500 pages of paper
capacity to your fax machine. When the main paper cassette runs out of
6 User’s Guide
paper, your fax machine automatically switches to the second paper
cassette to continue printing received faxes or copies.
PC interface board
This allows your fax machine to communicate with a personal computer.
Once the option is installed in the fax machine and the software is installed
in your computer, you can:
• Use your fax machine as a local printer.
• Send fax messages directly from your computer.
• Receive and store fax messages on your computer.
• Scan pages from your fax machine into your computer.
• Carry out optical character recognition (OCR) on received faxes or
scanned pages.
• Program One T o uch Ke ys, Auto Dial Num bers and groups into yo ur
fax machine from a personal computer.
Telephone handset
A telephone handset which allows you to use your fax machi ne as a normal
telephone.
High speed modem board
A high speed modem board can be installed by your supplier to increase
fax communications up to 33 600 bits per second.
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Introduction 7
8 User’s Guide
Component Identification
What you should receive
Power Cable
English
Document Stacker
Toner Cartridge
Fax Machine
Telephone Cable
Image Drum Unit
(inside fax machine)
Component Identification 9
Components
1 One Touch Keypad
2 Document Table:
documents that are to be faxed or copied.
3 Document Table Extension:
that are to be faxed or copied.
4 Copy Stacker:
5 Front Panel:
access to the manual paper feeder. This allows you to bypass the paper
cassette and feed paper directly into the machine. Use this feature when
you want to use a different type of paper.
6 Copy Stacker Extension:
or received faxes.
7 Paper Cassette:
8 Paper Indicator:
cassette.
10 User’s Guide
Covers the copy stacker and hols original
Flips out t o support l onger document s
Holds copies or received faxes.
The panel on the front of the fax machine gives you
Slide this tray out to help support copies
Holds up to 250 sheets of paper.
Shows how much paper remains in the paper
English
9 Power Switch:
turn the fax machine OFF.
10 Document Guides:
documents that are to be faxed or copied.
11 Control Panel
12 Document Stacker:
been faxed or copied.
13 Paper Path Icon:
14 AC Power Socket:
machine into this socket.
15 Cable Run:
telephone cable through this cable run to TEL1 or TEL2 terminals.
16 TEL1/TEL2 Terminals:
handset, external telephone, or answering machine to the fax machine.
17 LINE Terminal:
telephone line.
18 Expansion Slot Cover:
slots for the optional PC interface board and memory expansion boards.
19 Image Drum Unit:
photosensitive drum which receives images from the LED print head and
transfers these images to the printing paper.
20 Toner Cartridge:
drum unit, contains black powder which acts as the ink for your fax
machine.
Press the I to turn the fax machine ON and the O to
Adjust these guides to the page width of teh
Holds your original documents after they have
Load documents face down here.
Connect the power cable suppli ed with your fax
When installing the optional external handset, feed the
Terminals for connecting an external
Terminal for connecting the fax machine to a
Open this cover for access to expansion
The image drum unit contains the
This black cylinder, installed inside the image
Component Identification 11
21 LED Print Head:
which transfers received or copied images onto th e image drum unit. Clean
this bar each time you change a toner cartridge.
This black bar is the part of your fax machine
Control panel keys & indicators
1 LCD Panel:
instructions and information while your fax machine is operating or while
you are programming your fax machine.
2 Copy Key:
When no documents are loaded, press this key once to obtain a Message
Confirmation Report about your last transmission on the LCD Display
Panel and a second time to receive a printed report. You can also use the
Copy key as a short-cut for programming One Touch keys and Auto
Dial numbers. After you have manually entered a telephone number,
press Copy so you can instantly program that number into an unassigned
One Touch Key or Auto Dial number.
3 Hyphen Key:
telephone numbers, use this key to tell your fax machine to wait for the
outside or international line to become available before it proceeds with
dialling the rest of the telephone number. W hen programming the TSI/CSI
and call back numbers into your fax machine, this key can also be used to
enter a “+” symbol (see Plus (+) Key).
12 User’s Guide
Refer to this liquid crystal display (LCD) panel for
After loading a document, pr ess this key to make a cop y.
When programming One Touch keys and Auto Dial
English
Component Identification 13
4 Search Key:
One Touch keys and Auto Dial numbers can be
programmed to have a name or lo cation ID associated wit h their telephon e
numbers. Using this key by itself or in combination with the numeric
keypad, you can search for these numbers alphabetically.
5 Auto Rec Key:
This key sets the answering mode of your fax
machine. The answering mode controls how your fax machine answers
incoming calls and receives faxes. The display of your fax machine will
always indicate your current selection. See Setting Answering Mode in
Installation for more information about the answering modes available in
your fax machine.
6 Select Function Key:
Using this key activates the advanced
transmission and reception functions, to obtains report and for
programming. To select a function, press the Select Function key, then
press the One Touch key labelled with the funct ion you want to use. While
programming or selecting other functions, pressing the Select Function
key a second time takes yo u directly back to the stand-by mode of you r fax
machine.
7 Auto Dial Key:
Auto Dial numbers are abbreviated numbers for
rapid dialling. Rather than dialling the entire telephone num ber, you can
enter a 2-digit code number to Auto Dial number instead. You can also use
the Location IDs (names) associated with Auto Dial numbers to search for
these locations by name using the Search key.
8 Redial Key:
Pressing this key manually redials the last number
dialled on your fax machine.
9 Hook/V. Request Key:
During a fax communication, pressing this
key tells the operator at the other fax machine that you want to talk at the
end of your transmission or after reception of any page has been
completed. To use this feature both fax machines must have either the
external telephone handset or an external telephone con nected. To answer
a voice request, press this key after lifting your telephone handset. When
no fax communication is taking place, pressing this key opens the
telephone line for manual dialling (not available in some countries). You
will hear the dialling tone through the speaker of your fax machine.
10 One Touch Keypad:
For a description of all the functions of the
One Touch keypad, see below.
11 One Touch La bels:
After programming a location into a One Touch
key, write the name of the location on the One Touch label. Lift off the
plastic cover and use a pencil to write in the name, then replace the cover.
12 Numeric Keypad:
When dialling, these twelve keys work like the
keypad on a telephone. You will also use the keypad to enter numbers,
14 User’s Guide
letters and other characters while programming. After pressing the
SEARCH key, you can also use the numeric keypad to alphabetically
search for the names of locations programmed into your fax machine.
13 */Tone Key:
allows you to switch the d ialling operati on of your fax machi ne from pulse
to tone dialling during your current call. You can also use this key while
programming to create numbers with mixed pulse-then-tone operation.
Note:
This function is not available in some countries.
If your fax machine is set to pulse dialling, this key
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14 0/Unique Key:
programming your Sender ID or a Location ID, you can use this key to
enter a variety of unique characters, e.g. ! # & ‘ ( ) * + , – . / : ; = ? _ ä ß ñ
ö ü Æ Å Ø æ å ø.
15 Transmit Resolution/ YES key:
used for transmitting documents. Use STD for standard o r iginals, FINE
and EX.FINE for detailed or small print originals, and PHOTO for
originals that include colours or many shades of gray. You will also use the
YES key when making selections or to move your cursor while
programming.
16 Type of Original/NO key:
after loading a document for transmission. Use LIGHT for originals that
are too light, NORMAL fo r documents wit h good contrast , and DARK for
originals that are too dark. You will also use the NO key when making
selections or to move your cursor while programming.
17 Alarm Indicator:
notify you of any problem that occurs. To turn the alarm indicator off,
press the Stop key and correct the problem.
18 Stop Key:
turns off the Alarm Indicator. During programming, pressing the Stop key
takes you back step-by-step throu gh the program ming functi ons you have
already selected.
19 Start Key:
the display or confirms information you have entered into the display.
While the fax machine is in power save mode, press the Start key to exit
power save mode.
When dialling, use this key to enter a “0”. When
This key changes the resolution
This key selects the document contrast
This indicator glows red and an alarm sounds to
This key cancels any operation currently in progress and
Pressing the Start key initiates the operation indicated on
Note:
The fax machine also exits power save mode if a document is
placed on the document feeder, the handset is lifted, ot if there is
an incoming fax message.
Component Identification 15
20 Plus (+) Key (One Touch Key 13 and 28):
enter or program into your fax machine can be up to 32 digits long. When
a number is longer than 32 digits, it is possible to dial this nu mber using
combination of One Touch keys, Auto Dial numbers or the numeric
keypad. When programming a chain dial n umber into a One Touc h key or
Auto Dial number, press the Plus key at the end of the first part of the
number to indicate to the fax machine that this is a chain dial number.
When programming TSI/CSI and call back numbers into your fax
machine, this key is used to enter a “+” symbol.
21 Space Key (One Touch Key 14 and 29):
Touch Keypad to enter spaces while programming or to erase previously
programmed information. Unlike the Pause key, spaces are used for easier
reading only and have no effect on dialling.
22 Pause Key (One Touch Key 15 and 30):
Touch keypad to enter automatic 3-second pauses in dialling when
programming telephon e numb ers . For example, you may want to use this
key to tell your machine to wait for an outside or international line to open.
Pauses in telephone numbers are marked by a “P” symbol.
Each fax number you
Use this key on the One
Use this key on the One
One touch keypad
The One Touch keys are an important tool on your fax machine. You will
use them for quick, one-touch dialling, and to access the functions and
programming options of your fax machine.
Using one touch keys for dialling
To use a One Touch key for dialling, just press the appropriate One Touch
key. For each key, you may program up to two telephone numbers: a
primary number, which will always be dialled first, and an alternate
number which will be automatically dialled if the first number is busy or
if there is no answer.
16 User’s Guide
You can also use the Location IDs (names) associated with One Touch
keys to search for these locations by name using the Search key.
There are 30 One Touch Keys available for programming. To access One
Touch keys 16–30, grasp t he One Touch key pad latch and swing th e main
One Touch panel up and o ut o f the way . W hen yo u are finished, close the
One Touch keypad to continue with other options and programming.
Using one touch keys for selecting functions & programming
You will also use One Touch keys 1 to 10 for selecting special
transmission and reception functions, obtaining reports and programming.
To select a function from the One Touch keypad, press the Select Function
key, then press the corresponding One Touch key.
1 Delayed TX Key:
which you can specify for up to three days later.
2 Broadcast Feeder TX Key:
locations. Or if your fax machine runs out of memory and you must send
a fax, press this key and send your fax message from the document feeder.
Or if you want to initiate a voice request during a fax transmission from
the document feeder, press this key.
Note:
Voice request initiation is not possible when transmitting from
memory.
Use this key to send a fax at a later time and date
Use this key to send a fax to multiple
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3Confidential TX Key:
document to a personal mail bo x (a mem ory storage area) in the receiving
fax machine.
4 Relay Initiate TX Key:
transmission. During a relayed fax transmission, your fax machine
initiates the transmission by sending a document to a second fax machine,
which then broadcasts the message to a number of other fax machines.
5 Polling Key:
this key to set your fax machine to wait for another fax machine to call and
request the document to be sent (po lling transmission) . When no document
is loaded on the document table, using this key calls another fax machine
and requests it to send the documents it has loaded (polling reception).
6 Report Print Key:
fax machine.
7 Counter Display K ey:
of pages it has printed and scanned. Using this key checks the print
Component Identification 17
When a document is loaded on the document table, use
Using this key sends a confidential
Using this key sets up a relayed fax
Using this key manually prints reports from your
Your fax machine keeps track of the num ber
counters of your fax machine and resets the drum counter of your fax
machine after replacing the image drum unit.
8 Location Prog Key:
Auto Dial numbers and groups into your fax machine.
9 User Prog Key:
information; set the clock; set forwarding telephone number; set up mail
boxes for confidential reception or storing bulletin polling messages; and
to change the function and dial parameter settings of yo ur fax machine.
10 Message Print From Memory Key:
to receive messages into memory and not print them when it runs low on
toner. Using this key you can also force messages to print when toner is
low, but print quality may be poor.
Using this key prints out confidential fax messages received into mail
boxes in the memory of your fax machine after entering the correct
password.
If memory reception mode is set on your fax machine, use this k ey to print
faxes that have been received in memory. Also use this key to print any
bulletin polling messages that have been stored in memory for
transmission.
When no messages are in memory, using this key prints a cleaning page to
clear accumulated toner from your fax machines image drum.
Using this key programs One Touch keys,
Using this key allows you to program identification
Your fax machine can be set
Signal tones
Your fax machine emits a number of sounds to inform you of specific
conditions.
Key Select Tone:
key.
Error Tones:
will emit three short beeps. If your fax machine experiences a problem
during communications, it will emit three long beeps. Press the Stop key
to turn the error tone off, then print a Message Confirmation Re port to
check the source of the problem by pressing the Copy key twice with no
documents loaded.
Voice Request Tone:
remote fax machine may initiate a voice request. When the person at the
remote fax machine either initiates or answers your voice request, your fax
machine emits a repetitive warbling sound.
18 User’s Guide
This is a short beep that occurs each time you press a
If you press a wrong o r inappropriate key, y our fax machine
During a fax session, either you or the person at the
End of Session Tone:
machine emits a short beep to inform you that there were no errors or
problems in the communication.
Off-Hook A l arm Tone:
and if the handset is left off the hook, your fax machine will emit an
intermittent warbling sound. To turn off the sound, hang up the handset or
press the Stop key.
At the end of every successful fax session, your fax
If your fax machine is equipped with a handset,
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Component Identification 19
20 User’s Guide
Installation
Getting started
To install your new fax machine, follow the instructions from Unpacking
to Setting the Fax Identification. You m us t com plete these steps for your
fax machine to operate properly. If you h ave purchased an option package
for your fax machine, refer to the documentation you received with that
option.
Where to install your fax machine
• Install your fax machine in a dust-free location away from direct
sunlight.
• Allow sev eral centimetres on each sid e of the fax machine to ensure
adequate ventilation.
• Make sure that both power and telephone outlets are available
nearby.
• Choose a location where the relative humidity is between 20% and
80%, and where the temperature is between 10°C/50°F and 32°C/
92°F.
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Unpacking
Before you begin, be sure that all the items listed below are included in
your package. Refer to the illustrations in Componen t Iden tification to
identify the items. After removing the items from the carton, place them
on a sturdy surface.
• Fax machine unit
• Toner cartridge
• Image drum unit (inside facsimile unit)
• Power cable
• Telephone line cable
• Paper tray/Copy stacker
• This user’s guide
Installation 21
Note:
If any items are missing, notify your supplier immediately for a
replacement. Keep your packing materials and carton in case you
ever need to ship or transport the machine.
CAUTION:
Do not ship the fax machine with the image drum unit and toner cartridge
installed. Refer to Shipping the Fa x Machine later in this user’s guide.
Setting up
Installing document stacker
Slip the document stacker indents over the tabs on the rear of the unit. You
will feel them lock into place.
Installing toner cartridge
1. Lift the document table into an upright position.
SELECT
FUNCTION
AUTO REC
T
AR
ST
AUTO DIAL
SEARCH
REDIAL
STOP
ALARM
HYPHEN
HOOK
V. REQUEST
STD
DARK
COPY
FINE
NORMAL
LIGHT
EX FINE
DEF
PHOTO
3
ABC
2
MN
6
1
JKL
5
WXY
9
GHI
4
TUV
8
#
PRS
7
OQZ
0
*
2. Push in the cover release buttons on the side of the copy stacker
until you hear a click. Lift the copy stacker.
22 User’s Guide
SELECT
FUNCTION
AUTO REC
T
AR
AUTO DIAL
ST
SEARCH
REDIAL
STOP
ALARM
HYPHEN
HOOK
V. REQUEST
STD
DARK
COPY
FINE
NORMAL
LIGHT
EX FINE
DEF
PHOTO
3
ABC
2
MN
6
1
JKL
5
WXY
9
GHI
4
TUV
8
#
PRS
7
OQZ
0
*
3. Lift the image drum unit out and keeping the image drum unit out
of direct sunlight. DO NOT touch the green surface of the drum.
SELECT
FUNCTION
AUTO REC
ART
AUTO DIAL
ST
SEARCH
REDIAL
STOP
ALARM
HYPHEN
HOOK
V. REQUEST
STD
DARK
COPY
FINE
NORMAL
LIGHT
EX FINE
DEF
PHOTO
3
ABC
2
MN
6
1
JKL
5
WXY
9
GHI
4
TUV
8
#
PRS
7
OQZ
0
*
PUSH
PUSH
4. Carefully remove the protective sheet from the image drum unit.
5. Place the image drum unit back into your fax machine. To ensure
that the image drum is positioned correctly, press down firmly on
both of the locations on the image drum marked “PUSH”.
SELECT
FUNCTION
AUTO REC
AUTO DIAL
START
SEARCH
REDIAL
STOP
ALARM
HYPHEN
HOOK
V. REQUEST
STD
DARK
COPY
FINE
NORMAL
LIGHT
EX FINE
DEF
PHOTO
3
ABC
2
MN
6
1
JKL
5
WXY
9
GHI
4
TUV
8
#
PRS
7
OQZ
0
*
English
6. Remove the protective foam cylinder from the toner well in the
image drum unit.
SELECT
FUNCTION
AUTO REC
ART
AUTO DIAL
ST
SEARCH
REDIAL
STOP
ALARM
HYPHEN
HOOK
V. REQUEST
STD
DARK
COPY
FINE
NORMAL
LIGHT
EX FINE
DEF
PHOTO
3
ABC
2
MN
6
1
JKL
5
WXY
9
GHI
4
TUV
8
#
PRS
7
OQZ
0
*
Installation 23
WARNING
Be careful when handling the toner cartridge. Do not let toner spill onto
your clothing or other porous materials. If you experience any problems
with toner, refer to the safety instructions at the beginning of this user’s
guide.
7. Remove the toner cartridge from its package and gently shake it
from side to side to distribute the toner. Then carefully peel the
white plastic tape from the bottom of the toner cartridge.
8. Wit h the ridged side facing up an d t he co l our ed l ever on your right,
insert the toner cartridge into the image drum unit. Slide the left end
of the cartridge in first, then lower the right end into place.
SELECT
FUNCTION
AUTO REC
T
STAR
AUTO DIAL
SEARCH
REDIAL
STOP
ALARM
HYPHEN
HOOK
V. REQUEST
STD
DARK
COPY
FINE
NORMAL
LIGHT
EX FINE
DEF
PHOTO
3
ABC
2
MN
6
1
JKL
5
WXY
9
GHI
4
TUV
8
#
PRS
7
OQZ
0
*
9. Once the toner cartridge is in place, push the coloured lever all the
way forward to secure it and release the toner.
SELECT
FUNCTION
AUTO REC
AUTO DIAL
START
SEARCH
REDIAL
STOP
ALARM
HYPHEN
HOOK
V. REQUEST
STD
DARK
COPY
FINE
NORMAL
LIGHT
EX FINE
DEF
PHOTO
3
ABC
2
MN
6
1
JKL
5
WXY
9
GHI
4
TUV
8
#
PRS
7
OQZ
0
*
10. Close the copy stacker and push down until you hear the copy
stacker click into place. Be sure that the cover is latched on both
sides.
11. Close the document table.
24 User’s Guide
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