HP PHOTOSMART C7200 User Manual 2
HP Photosmart C7200 All-in-One
Basics Guide
series
Hewlett-Packard Company notices
The information contained in this document is subject to change without notice.
All rights reserved. Reproduction, adaptation, or translation of this material is prohibited without prior written permission of Hewlett-Packard, except
as allowed under copyright laws. The only warranties for HP products and services are set forth in the express warranty statements accompanying
such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial
errors or omissions contained herein.
© 2007 Hewlett-Packard Development Company, L.P.
Windows, Windows 2000, and Windows XP are U.S. registered trademarks of Microsoft Corporation.
Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries.
Intel and Pentium are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries.
Contents
1 HP All-in-One overview
The HP All-in-One at a glance....................................................................................................3
Control panel features................................................................................................................4
Find more information.................................................................................................................6
2 Network setup
Wired network setup...................................................................................................................7
What you need for a wired network......................................................................................8
Connect the HP All-in-One to the network............................................................................8
Integrated wireless WLAN 802.11 network setup.......................................................................9
What you need for an integrated wireless WLAN 802.11 network.....................................10
Connect to an integrated wireless WLAN 802.11 network.................................................10
Wireless ad hoc network setup.................................................................................................12
What you need for an ad hoc network................................................................................13
Create a network profile for a Windows XP computer........................................................13
Create a network profile for other operating systems.........................................................14
Connect to a wireless ad hoc network................................................................................14
Install the software for a network connection...........................................................................16
Connect to additional computers on a network........................................................................16
Change the HP All-in-One from a USB connection to a network connection...........................17
Manage your network settings..................................................................................................17
Change basic network settings from the control panel.......................................................17
Change advanced network settings from the control panel settings..................................19
Contents
3 Fax setup
Set up the HP All-in-One for faxing..........................................................................................21
Case A: Separate fax line (no voice calls received)...........................................................22
Case B: Set up the HP All-in-One with DSL.......................................................................23
Case C: Set up the HP All-in-One with a PBX phone system or an ISDN line...................24
Case D: Fax with a distinctive ring service on the same line..............................................25
Case E: Shared voice/fax line............................................................................................26
Case F: Shared voice/fax line with voice mail....................................................................27
Change settings on the HP All-in-One to receive faxes...........................................................28
Set the answer mode..........................................................................................................28
Set the number of rings before answering..........................................................................29
Change the answer ring pattern for distinctive ringing.......................................................29
Test your fax setup...................................................................................................................30
Set the fax header....................................................................................................................30
4 Use the HP All-in-One features
Load originals and load paper..................................................................................................32
Load an original in the automatic document feeder............................................................32
Load an original on the glass..............................................................................................33
Load full-size paper............................................................................................................33
Load 10 x 15 cm (4 x 6 inch) photo paper..........................................................................35
1
Avoid paper jams......................................................................................................................36
View and select photos.............................................................................................................36
Scan an image..........................................................................................................................38
Scan an original to a computer...........................................................................................38
Scan an original to a memory card or storage device........................................................38
Make a copy.............................................................................................................................39
Send a basic fax.......................................................................................................................39
Check the estimated ink levels.................................................................................................40
Replace the ink cartridges........................................................................................................41
Contents
Clean the HP All-in-One...........................................................................................................43
Clean the glass...................................................................................................................43
Clean the lid backing..........................................................................................................44
5 Troubleshooting and support
Uninstall and reinstall the software...........................................................................................46
Hardware setup troubleshooting...............................................................................................46
Network troubleshooting...........................................................................................................49
Wired network setup troubleshooting.................................................................................49
Wireless setup troubleshooting..........................................................................................51
Network software installation troubleshooting....................................................................53
Fax setup troubleshooting........................................................................................................54
The fax test failed...............................................................................................................54
Clear paper jams......................................................................................................................66
Information on ink cartridges and the print head......................................................................67
Support process.......................................................................................................................68
6 Technical information
System requirements................................................................................................................69
Product specifications...............................................................................................................69
Energy Star® notice.................................................................................................................69
Ink cartridge yield.....................................................................................................................70
Regulatory notices....................................................................................................................70
Warranty...................................................................................................................................71
2
1 HP All-in-One overview
Use the HP All-in-One to quickly and easily accomplish tasks such as making a copy,
scanning documents, printing photos, or sending and receiving faxes You can access
many HP All-in-One functions directly from the control panel, without turning on your
computer.
NOTE: This guide introduces basic operations and troubleshooting, as well as
provides information for contacting HP support and ordering supplies.
The onscreen Help details the full range of features and functions, including use of
the HP Photosmart software that came with the HP All-in-One.
The HP All-in-One at a glance
HP All-in-One overview
Label Description
1 Automatic document feeder
2 Color graphics display (also referred to as the
display)
3 Output tray
4 Paper-width guide for the main input tray
5 Main input tray (also referred to as the input tray)
6 Paper tray extender (also referred to as the tray
extender)
7 Paper-width and paper-length guides for the
photo tray
HP All-in-One overview 3
Chapter 1
HP All-in-One overview
(continued)
Label Description
8 Paper-length guide for the main input tray
9 Photo tray
10 Ink cartridge door
11 Front USB port for your camera or other storage
12 Memory card slots and Photo light
13 Control panel
14 Glass
15 Lid backing
16 Ethernet port
17 Rear USB port
18 Power connection
19 1-LINE (fax) and 2-EXT (phone) ports
20 Two-sided printing accessory
* Use only with the power adapter supplied by HP.
device
*
Control panel features
The following diagram and related table provide a quick reference to the HP All-in-One
control panel features.
4 HP All-in-One overview
Label Name and Description
1 Display: Displays menus, photos, and messages. The angle of the display can be changed for
better viewing. Place a finger in the indented area to the left of the display and then pull up.
2 Attention light: Indicates a problem occurred. See the display for more information.
3 Back: Returns to the previous screen on the display.
4 Directional pad: Allows you to navigate through menu options by pressing the up, down, left,
or right arrow buttons.
If you are zooming in on a photo, you can also use the arrow buttons to pan around the photo
and select a different area to print.
5 OK: Selects a menu setting, value, or photo on the display.
6 Zoom out - (magnifying glass icon): Zooms out to show more of a photo. If you press this button
when a photo is shown on the display at 100%, the Fit to Page feature is applied to the photo
automatically.
7 Zoom in + (magnifying glass icon): Zooms in to enlarge the image on the display. You can also
use this button together with the arrows on the directional pad to adjust the crop box for
printing.
8 Photo Menu: Launches the Photosmart Express menu for printing, saving, editing, and
sharing photos.
9 Red Eye Removal: Turns the Red Eye Removal feature On or Off. By default, this feature is
turned off. When the feature is turned on, the HP All-in-One automatically corrects red eye
coloring in the photo currently shown on the display.
10 Copy Menu: Opens the Copy Menu where you can select copy options, such as number of
copies, paper size, and paper type.
11 Reprints: Enables you to make a copy of an original photo placed on the glass.
12 Fax Menu: Presents the Enter Fax Number screen to enter a fax number. If you press it again,
the Fax Menu appears where you can select fax options.
13 Auto Answer: When this button is lit, the HP All-in-One automatically answers incoming phone
calls. When off, the HP All-in-One does not answer any incoming fax calls.
14 Keypad: Enters fax numbers, values, or text.
15 On: Turns the HP All-in-One on or off. When the HP All-in-One is off, a minimal amount of power
is still supplied to the device. You can further reduce power supply by holding down the On
button for 3 seconds. This places the HP All-in-One in Federal Energy Management Program
(FEMP) mode. To completely remove power, turn the HP All-in-One off, and then unplug the
power cord.
16 Wireless radio light: Indicates that the 802.11 b and g wireless radio is turned on.
17 Space and #: Enter spaces and pound signs for fax-related tasks.
Symbols and *: Enter symbols and asterisks for fax-related tasks.
18 Start Fax Color: Starts a color fax.
19 Start Fax Black: Starts a black-and-white fax.
20 Scan Menu: Opens the Scan Menu where you can select a destination for your scan.
21 Start Copy Color: Starts a color copy.
22 Start Copy Black: Starts a black-and-white copy.
HP All-in-One overview
Control panel features 5
Chapter 1
(continued)
Label Name and Description
23 Print Photos: Depending on whether you access your photos from the View, Print, or Create
24 Cancel: Stops the current operation.
25 Setup: Presents the Setup Menu for generating reports, changing fax and network settings,
26 Help: Opens the Help Menu menu on the display where you can select a topic to learn more
menu, the Print Photos button will display the Print Preview screen or it will print any selected
photo(s). If no photos are selected, a prompt appears asking if you want to print all the photos
on your card or storage device.
and accessing tools and preferences.
about it. Depending on the topic you select, the topic will appear on your display or on your
computer screen.
From the idle state, pressing Help lists a menu of items for which the user can obtain help. When
viewing screens other than Idle, the Help button provides context sensitive help.
Find more information
HP All-in-One overview
A variety of resources, both printed and onscreen, provide information about setting up
and using the HP All-in-One.
• Setup Guide
The Setup Guide provides instructions for setting up the HP All-in-One and installing
software. Make sure you follow the steps in the Setup Guide in order.
If you have problems during setup, see Troubleshooting in the last section of the
Setup Guide, or see “
Troubleshooting and support” on page 46 in this guide.
• Onscreen Help
The onscreen Help provides detailed instructions on features of the HP All-in-One
that are not described in this User Guide, including features that are only available
using the software you installed with the HP All-in-One.
•
www.hp.com/support
If you have Internet access, you can get help and support from the HP Web site. This
Web site offers technical support, drivers, supplies, and ordering information.
6 HP All-in-One overview
2 Network setup
This section describes how to connect the HP All-in-One to a network and how to view
and manage network settings.
If you want to: See this section:
Connect to a wired (Ethernet) network. “Wired network setup” on page 7
Connect to a wireless network with a wireless
router (infrastructure).
Connect directly to a wireless-capable
computer without a wireless router (ad hoc).
Install the HP All-in-One software for use in a
networked environment.
Add connections to more computers on the
network.
Change the HP All-in-One from a USB
connection to a network connection.
NOTE: Use the instructions in this section if
you first installed the HP All-in-One with a USB
connection, and you now want to change to
either a wireless or Ethernet network
connection.
View or change the network settings. “Manage your network settings” on page 17
Find troubleshooting information. “Network troubleshooting” on page 49
“Integrated wireless WLAN 802.11 network
setup” on page 9
“Wireless ad hoc network setup” on page 12
“Install the software for a network connection”
on page 16
“Connect to additional computers on a
network” on page 16
“Change the HP All-in-One from a USB
connection to a network connection”
on page 17
NOTE: You can connect the HP All-in-One to either a wireless or wired network, but
not both at the same time.
Wired network setup
This section describes how to connect the HP All-in-One to a router, switch, or hub using
an Ethernet cable and how to install the HP All-in-One software for a network connection.
This is known as a wired or Ethernet network.
Network setup
Network setup 7
Chapter 2
What you need for a wired network
Before you connect the HP All-in-One to a network, make sure you have all of the required
materials.
A functional Ethernet network that includes a router, switch, or hub with an Ethernet
❑
port.
CAT-5 Ethernet cable.
❑
Although standard Ethernet cables look similar to standard telephone cables, they
are not interchangeable. There is a different number of wires in each one, and each
Network setup
has a different connector. An Ethernet cable connector (also called an RJ-45
connector) is wider and thicker and always has 8 contacts on the end. A phone
connector has between 2 and 6 contacts.
A desktop computer or laptop with an Ethernet connection.
❑
NOTE: The HP All-in-One supports both 10 Mbps and 100 Mbps Ethernet
networks. If you are purchasing, or have purchased, a network interface card
(NIC), make sure it can operate at either speed.
Connect the HP All-in-One to the network
To connect the HP All-in-One to the network, use the Ethernet port on the back of the
device.
To connect the HP All-in-One to the network
1. Remove the yellow plug from the back of the HP All-in-One.
8 Network setup
2. Connect the Ethernet cable to the Ethernet port on the back of the HP All-in-One.
3. Connect the other end of the Ethernet cable to an available port on your Ethernet
router, switch, or wireless router.
4. Once you have connected the HP All-in-One to the network, install the software as
described in “
Install the software for a network connection” on page 16.
Integrated wireless WLAN 802.11 network setup
For optimal performance and security in your wireless network, HP recommends you use
a wireless router or access point (802.11) to connect the HP All-in-One and the other
network elements. When network elements are connected through a wireless router or
access point, this is called an infrastructure network.
Integrated wireless WLAN 802.11 network setup 9
Network setup
Chapter 2
The advantages of a wireless infrastructure network as compared to an ad hoc network
include:
• Advanced network security
• Enhanced reliability
• Network flexibility
• Better performance, especially with 802.11 g mode
• Shared Broadband Internet access
To set up the HP All-in-One on an integrated
wireless WLAN 802.11 network, you need to
do the following:
First, collect all of the required materials. “What you need for an integrated wireless
Next, connect the HP All-in-One to the wireless
router, and run the Wireless Setup Wizard.
Finally, install the software. “Install the software for a network connection”
See this section:
WLAN 802.11 network” on page 10
“Connect to an integrated wireless WLAN
802.11 network” on page 10
on page 16
What you need for an integrated wireless WLAN 802.11 network
Network setup
To connect the HP All-in-One to an integrated wireless WLAN 802.11 network, you will
need the following:
A wireless 802.11 network that includes a wireless router or access point.
❑
A computer with either wireless networking support or a network interface card (NIC).
❑
The computer must be connected to the wireless network that you intend to install
the HP All-in-One on.
Network name (SSID).
❑
WEP key or WPA Passphrase (if needed).
❑
If you connect the HP All-in-One on a wireless network that has Internet access, HP
❑
recommends that you use a wireless router (access point or base station) that uses
Dynamic Host Configuration Protocol (DHCP).
Connect to an integrated wireless WLAN 802.11 network
The Wireless Setup Wizard provides an easy way to connect the HP All-in-One to your
network. You can also use SecureEasySetup, if your wireless router or access point
supports this feature. See the documentation that came with your wireless router or
access point to find out if it supports using EasySetup and for additional setup instructions.
10 Network setup
CAUTION: To prevent other users from accessing your wireless network, HP
strongly recommends using a password or passphrase (WPA or WEP security) and
a unique network name (SSID) for your wireless router. Your wireless router might
have been shipped with a default network name, which is typically the manufacturer
name. If you use the default network name, your network can be easily accessed by
other users using the same default network name (SSID). It also means that the
HP All-in-One might accidently connect to a different wireless network in your area
which uses the same network name. If this happens you will not be able to access
the HP All-in-One. For more information on how to change the network name, see
the documentation that came with your wireless router.
NOTE: Before connecting to a wireless infrastructure network, ensure that the
ethernet cable is not connected to the HP All-in-One.
To connect the HP All-in-One with the Wireless Setup Wizard
1. Write down the following information about your wireless router or access point:
• Network Name (also called SSID)
• WEP Key, WPA Passphrase (if needed)
If you do not know where to find this information, see the documentation that came
with your wireless router or access point. You might be able to find the network name
(SSID) and the WEP key or WPA passphrase on the Embedded Web Server for the
wireless router or access point.
NOTE: HP provides an online tool that might be able to find your wireless
security settings automatically. Go to:
www.hp.com/go/networksetup.
2. On the control panel of the HP All-in-One, press Setup.
3. Press
4. Press
until Network is highlighted, and then press OK.
to highlight Wireless Setup Wizard, and then press OK.
This runs the Wireless Setup Wizard. The setup wizard searches for available
networks, and then displays a list of detected network names (SSIDs). The networks
with the strongest signal appear first, the weakest appear last.
5. Press
to highlight the name of the network you wrote down in step 1, and then
press OK.
If you do not see your network name in the list
a. Select Enter a New Network Name (SSID). If necessary, use the
to highlight
it, and then press OK.
The visual keyboard appears.
b. Enter the SSID. Use the arrow buttons on the HP All-in-One control panel to
highlight a letter or number on the visual keyboard, and then press OK to select
it.
NOTE: You must enter the exact uppercase (capital) and lowercase (small)
letters. Otherwise, the wireless connection will fail.
Integrated wireless WLAN 802.11 network setup 11
Network setup
Chapter 2
c. When you have finished entering the new SSID, use the arrow buttons to highlight
Done on the visual keyboard, and then press OK.
TIP: If the HP All-in-One is unable to discover the network based on the
network name you entered, you will see the following prompts. You may want
to move the HP All-in-One closer to the computer and try running the Wireless
Setup Wizard again to automatically discover the network.
d.Press until Infrastructure is highlighted, and then press OK.
e.Press
OK.
If you do not want to use WEP encryption, press
not use encryption is highlighted, and then press OK. Go to step 7.
6. If prompted, enter your WPA or WEP key as follows:
a. Use the arrow buttons to highlight a letter or number on the visual keyboard, and
then press OK to select it.
b. When you are finished entering the WPA or WEP key, use the arrow buttons to
highlight Done on the visual keyboard.
c.Press OK to confirm.
The HP All-in-One will attempt to connect to the network. If a message says you
entered an invalid WPA or WEP key, check the key you wrote down for your new
network, follow the prompts to correct the key, and then try again.
7. When the HP All-in-One connects successfully to the network, install the software on
each computer that will use the device over the network.
until WEP encryption or WPA encryption is highlighted, and then press
until No, my network does
NOTE: You must enter the exact uppercase (capital) and lowercase (small)
letters. Otherwise, the wireless connection will fail.
To connect the HP All-in-One with SecureEasySetup
1. Activate SecureEasySetup on your wireless router or access point.
2. On the control panel of the HP All-in-One, press Setup.
Network setup
3. Press
4. Press
5. Follow the onscreen prompts on the display to complete the connection.
6. When the HP All-in-One connects successfully to the network, go to your computer
to install the software on each computer that will use the network.
until Network is highlighted, and then press OK.
to highlight Wireless Setup Wizard, and then press OK.
NOTE: If the connection fails, the wireless router or access point might have
timed out after you activated SecureEasySetup. Repeat the above task, ensuring
that you complete the steps on the control panel of the HP All-in-One immediately
after pressing the button on the wireless router or access point.
Wireless ad hoc network setup
Use this section if you want to connect the HP All-in-One to a wireless-capable computer
without using a wireless router or access point.
12 Network setup
NOTE: An ad hoc connection is available if you do not have a wireless router or
access point. However, it provides little flexibility, a low level of network security, and
slower network performance than with a wireless router or access point.
In order to connect the HP All-in-One to your computer (ad hoc), you need to create an
ad hoc network profile on your computer. This includes choosing a network name (SSID)
and WEP security (optional but recommended) for your ad hoc network.
What you need for an ad hoc network
To connect the HP All-in-One to a wireless network, you will need a Windows computer
with a wireless network adapter.
Create a network profile for a Windows XP computer
Prepare your computer for an ad hoc connection by creating a network profile.
To create a network profile
NOTE: The HP All-in-One comes configured with a network profile with hpsetup as
the network name (SSID). However, for security and privacy HP recommends you
create a new network profile on your computer as described here.
1. In the Control Panel, double-click Network Connections.
2. On the Network Connections window, right-click the Wireless Network
Connection. If you see Enable on the pop-up menu, select it. Otherwise, if you see
Disable on the menu, the wireless connection is already enabled.
3. Right-click the Wireless Network Connection icon, and then click Properties.
4. Click the Wireless Networks tab.
5. Select the Use Windows to configure my wireless network settings check box.
6. Click Add, and then do the following:
a.In Network name (SSID) box, type in a unique network name of your choice.
Network setup
NOTE: The network name is case sensitive, so it is important to remember
any uppercase (capital) and lowercase (small) letters.
b. If there is a Network Authentication list, select Open. Otherwise, go to the next
step.
c.In the Data encryption list, select WEP.
NOTE: It is possible to create a network that does not use a WEP key.
However, HP recommends using a WEP key in order to secure your network.
Wireless ad hoc network setup 13
Chapter 2
d. Make sure that the check box is not selected next to The key is provided for me
automatically. If it is selected, click the check box to clear it.
e.In the Network key box, type a WEP key that has exactly 5 or exactly 13
alphanumeric (ASCII) characters. For example, if you enter 5 characters, you
might enter ABCDE or 12345. Or, if you enter 13 characters, you might enter
ABCDEF1234567. (12345 and ABCDE are examples only. Select a combination
of your choosing.)
Alternatively, you can use HEX (hexadecimal) characters for the WEP key. A HEX
WEP key must be 10 characters for 40 bit encryption, or 26 characters for 128 bit
encryption.
f.In the Confirm network key box, type the same WEP key you typed in the
previous step.
g. Write down the WEP key exactly as you typed it, including uppercase and
lowercase letters.
NOTE: You must remember the exact uppercase (capital) and lowercase
(small) letters. If you enter your WEP key incorrectly on the HP All-in-One, the
wireless connection will fail.
h. Select the check box for This is a computer-to-computer (ad hoc) network;
wireless access points are not used.
i. Click OK to close the Wireless network properties window, and then click OK
again.
j. Click OK again to close the Wireless Network Properties Connection window.
Create a network profile for other operating systems
If you have an operating system other than Windows XP, HP recommends that you use
the configuration program that came with your wireless LAN card. To find the
configuration program for your wireless LAN card, access your computer's list of
programs.
Using the LAN card configuration program, create a network profile that has the following
values:
Network setup
• Network name (SSID): Mynetwork (example only)
NOTE: You should create a network name that is unique and easy for you to
remember. Just remember that the network name is case-sensitive. Therefore,
you must remember which letters are uppercase and lowercase.
• Communication mode: Ad Hoc
• Encryption: enabled
Connect to a wireless ad hoc network
You can use the Wireless Setup Wizard to connect the HP All-in-One to a wireless ad
hoc network.
To connect to a wireless ad hoc network
1. On the control panel of the HP All-in-One, press Setup.
2. Press
until Network is highlighted, and then press OK.
14 Network setup
3. Press to highlight Wireless Setup Wizard, and then press OK.
This runs the Wireless Setup Wizard. The setup wizard searches for available
networks, and then displays a list of detected network names (SSIDs). The
infrastructure networks appear first in the list, followed by available ad hoc networks.
The networks with the strongest signal appear first, the weakest appear last.
4. On the display, look for the network name you created on your computer (for example,
Mynetwork).
5. Use the arrow buttons to highlight the network name, and then press OK.
If you found your network name and selected it, go on to step 6.
If you do not see your network name in the list
a. Select Enter a New Network Name (SSID).
The visual keyboard appears.
b. Enter the SSID. Use the arrow buttons on the HP All-in-One control panel to
highlight a letter or number on the visual keyboard, and then press OK to select
it.
NOTE: You must enter the exact uppercase (capital) and lowercase (small)
letters. Otherwise, the wireless connection will fail.
c. When you have finished entering the new SSID, use the arrow buttons to highlight
Done on the visual keyboard, and then press OK.
TIP: If the HP All-in-One is unable to discover the network based on the
network name you entered, you will see the following prompts. You may want
to move the HP All-in-One closer to the computer and try running the Wireless
Setup Wizard again to automatically discover the network.
d. Press until Ad Hoc is highlighted, and then press OK.
e. Press
until Yes, my network uses WEP encryption is highlighted, and then
press OK. The visual keyboard displays.
If you do not want to use WEP encryption, press
until No, my network does
not use encryption is highlighted, and then press OK. Go to step 7.
6. If prompted, enter your WEP key as follows. Otherwise go to step 7.
a. Use the arrow buttons to highlight a letter or number on the visual keyboard, and
then press OK to select it.
NOTE: You must enter the exact uppercase (capital) and lowercase (small)
letters. Otherwise, the wireless connection will fail.
b. When you are finished entering the WEP key, use the arrow buttons to highlight
Done on the visual keyboard.
7. Press OK again to confirm.
The HP All-in-One will attempt to connect to the SSID. If a message says you entered
an invalid WEP key, check the key you wrote down for your new network, follow the
prompts to correct the WEP key, and then try again.
8. When the HP All-in-One connects successfully to the network, go to your computer
to install the software.
Wireless ad hoc network setup 15
Network setup
Chapter 2
Install the software for a network connection
Use this section to install the HP All-in-One software on a computer connected to a
network. Before you install the software, make sure you have connected the HP All-inOne to a network.
NOTE: If your computer is configured to connect to a series of network drives, make
sure that your computer is currently connected to these drives before installing the
software. Otherwise, HP All-in-One installation software might try to use one of the
reserved drive letters, and you will not be able to access that network drive on your
computer.
NOTE: Installation time can range from 20 to 45 minutes depending on your
operating system, the amount of available space, and the processor speed of your
computer.
To install the Windows HP All-in-One software
1. Quit all applications running on your computer, including any virus detection software.
2. Insert the Windows CD that came with the HP All-in-One into the CD-ROM drive on
your computer and follow the onscreen instructions.
3. If a dialog box about firewalls appears, follow the instructions. If you see firewall pop-
up messages, you must always accept or allow the pop-up messages.
4. On the Connection Type screen, select Through the network, and then click
Next.
The Searching screen appears as the Setup program searches for the HP All-in-One
on the network.
5. On the Printer Found screen, verify that the printer description is correct.
If more than one printer is found on the network, the Printers Found screen appears.
Select the HP All-in-One you want to connect.
6. Follow the prompts to install the software.
When you have finished installing the software, the HP All-in-One is ready for use.
7. If you disabled any virus detection software on your computer, make sure to enable
Network setup
it again.
8. To test your network connection, go to your computer and print a self-test report to
the HP All-in-One.
Connect to additional computers on a network
You can share the HP All-in-One on a network so that more computers can use it. If the
HP All-in-One is already connected to a computer on the network, you must install the
HP All-in-One software for each additional computer. During the installation, the software
will discover the HP All-in-One on the network for each of the computers. Once you have
set up the HP All-in-One on the network you will not need to configure it again when you
add additional computers.
NOTE: You can connect the HP All-in-One to either a wireless or wired network, but
not both at the same time.
16 Network setup
Change the HP All-in-One from a USB connection to a network connection
If you first install the HP All-in-One with a USB connection, you can later change to either
a wireless or Ethernet network connection. If you already understand how to connect to
a network, you can use the general directions below.
NOTE: For optimal performance and security in your wireless network, use an
access point (such as a wireless router) to connect the HP All-in-One.
To change a USB connection to an integrated wireless WLAN 802.11 connection
1. Unplug the USB connection from the back of the HP All-in-One.
2. On the control panel of the HP All-in-One, press Setup.
3. Press
4. Press
This runs the Wireless Setup Wizard.
5. Install the software for a network connection, choose Add a Device, and then choose
Through the network.
6. When the installation is complete, open Printers and Faxes (or Printers) in the
Control Panel and delete the printers for the USB installation.
To change a USB connection to a wired (Ethernet) connection
1. Unplug the USB connection from the back of the HP All-in-One.
2. Connect an Ethernet cable from the Ethernet port on the back of the HP All-in-One
to an available Ethernet port on the router or switch.
3. Install the software for a network connection, choose Add a Device, and then choose
Through the network.
4. When the installation is complete, open Printers and Faxes (or Printers) in the
Control Panel and delete the printers from the previous USB installation.
For more detailed instructions on connecting the HP All-in-One to a network, see:
•“
Wired network setup” on page 7
Integrated wireless WLAN 802.11 network setup” on page 9
•“
Wireless ad hoc network setup” on page 12
•“
until Network is highlighted, and then press OK.
to highlight Wireless Setup Wizard, and then press OK.
Manage your network settings
You can manage network settings for the HP All-in-One through the HP All-in-One control
panel. Additional advanced settings are available in the Embedded Web Server, a
configuration and status tool you access from your Web browser using an existing
network connection to the HP All-in-One.
Change basic network settings from the control panel
The HP All-in-One control panel enables you to set up and manage a wireless connection
and to perform a variety of network management tasks. This includes viewing the network
settings, restoring the network defaults, turning the wireless radio on and off, and
changing the network settings.
Change the HP All-in-One from a USB connection to a network connection 17
Network setup
Chapter 2
Use the Wireless Setup Wizard
The Wireless Setup Wizard provides an easy way to set up and manage a wireless
connection to the HP All-in-One.
1. On the control panel of the HP All-in-One, press Setup.
2. Press
3. Press
until Network is highlighted, and then press OK.
to highlight Wireless Setup Wizard, and then press OK.
This runs the Wireless Setup Wizard.
View and print network settings
You can display a summary of the network settings on the HP All-in-One control panel,
or you can print a more detailed configuration page. The network configuration page lists
all of the important network settings such as the IP address, link speed, DNS, and mDNS.
1. On the control panel of the HP All-in-One, press Setup.
2. Press
until Network is highlighted, and then press OK.
The Network menu appears.
3. Press
until View Network Settings is highlighted, and then press OK.
The View Network Settings menu appears.
4. Do one of the following:
• To display wired network settings, press
until Display Wired Summary is
highlighted, and then press OK.
This displays a summary of the wired (Ethernet) network settings.
• To display wireless network settings, press
until Display Wireless
Summary is highlighted, and then press OK.
This displays a summary of the wireless network settings.
• To print the network configuration page, press
until Print Network
Configuration Page is highlighted, and then press OK.
This prints the network configuration page.
Network setup
18 Network setup
Restore network defaults
You can reset the network settings to what they were when you purchased the HP All-inOne.
CAUTION: This will erase all wireless setup information that you have entered. In
order to restore this information, you will need to run the Wireless Setup Wizard again.
1. On the control panel of the HP All-in-One, press Setup.
2. Press
3. Press
until Network is highlighted, and then press OK.
until Restore Network Defaults is highlighted, and then press OK.
4. Press OK to confirm that you want to restore the network defaults.
Turn the wireless radio on and off
The wireless radio is off by default. In order to stay connected to a wireless network, the
radio must stay on. When the radio is on, the blue light on the front of the HP All-in-One
is lit. However, if the HP All-in-One is connected to a wired network or you have a USB
connection, the radio is not used. In this case you might want to turn the radio off.
1. On the control panel of the HP All-in-One, press Setup.
2. Press
until Network is highlighted, and then press OK.
3. Press until Wireless Radio is highlighted, and then press OK.
4. Press
to highlight On or Off, and then press OK.
Print the wireless network test
The wireless network test performs a series of diagnostic tests to determine whether
network setup is successful. The wireless network test prints automatically when the
Wireless Setup Wizard is run. You also can print the wireless network test at any time.
1. On the control panel of the HP All-in-One, press Setup.
2. Press
3. Press
until Network is highlighted, and then press OK.
until Wireless Network Test is highlighted, and then press OK.
The Wireless Network Test prints.
Change advanced network settings from the control panel settings
The advanced network settings are provided for your convenience. However, unless you
are an advanced user, you should not change any of these settings.
Set link speed
You can change the speed at which data is transmitted over the network. The default is
Automatic.
1. Press Setup.
2. Press
The Network menu appears.
3. Press
Press
4. Press
OK to confirm the setting.
• Automatic
• 10-Full
• 10-Half
• 100-Full
• 100-Half
until Network is highlighted, then press OK.
until Advanced Setup is highlighted, and then press OK.
until Set Link Speed is highlighted, and then press OK.
to select the link speed that matches your network hardware, and then press
Change IP settings
The default setting for the IP settings is Automatic, which sets the IP settings
automatically. However, if you are an advanced user, you might want to manually change
the IP address, subnet mask, or the default gateway. To see the IP address and subnet
mask of the HP All-in-One, print a network configuration page from the HP All-in-One.
NOTE: When manually entering an IP setting, you must already be connected to an
active network, otherwise the setting will not stay when you exit from the menu.
CAUTION: Be careful when manually assigning an IP address. If you enter an invalid
IP address during the installation, your network components will not be able to connect
with the HP All-in-One.
1. Press Setup.
2. Press
until Network is highlighted, then press OK.
The Network menu appears.
Manage your network settings 19
Network setup
Chapter 2
3. Press until Advanced Setup is highlighted, and then press OK.
4. Press
until IP Settings is highlighted, and then press OK.
If the HP All-in-One is already connected to a wired network, you are prompted to
confirm that you want to change the IP settings. Press OK.
5. Press
6. Press
until Manual is highlighted, and then press OK.
to highlight one of the following IP settings, and then press OK.
• IP Address
• Subnet Mask
• Default Gateway
7. Enter your changes, and then press OK to confirm the setting.
Network setup
20 Network setup
3 Fax setup
After completing all the steps in the Setup Guide, use the instructions in this section to
complete your fax setup. Please keep your Setup Guide for later use.
In this section, you will learn how to set up the HP All-in-One so that faxing works
successfully with equipment and services you might already have on the same phone
line as the HP All-in-One.
TIP: You can also use the Fax Setup Wizard (Windows) or Fax Setup Utility (Mac)
to help you quickly set up some important fax settings such as the answer mode and
fax header information. You can access the Fax Setup Wizard (Windows) or Fax
Setup Utility (Mac) through the software you installed with the HP All-in-One. After
you run the Fax Setup Wizard (Windows) or Fax Setup Utility (Mac), follow the
procedures in this section to complete your fax setup.
Set up the HP All-in-One for faxing
Before you begin setting up the HP All-in-One for faxing, determine which type of
equipment or services you have on the same phone line. From the first column in the
following table, choose the combination of equipment and services applicable to your
home or office setting. Then look up the appropriate setup case in the second column.
Step-by-step instructions are included for each case later in this section.
Other equipment/services sharing your fax
line
None.
You have a dedicated phone line for faxing.
A digital subscriber line (DSL) service through
your telephone company.
(DSL might be called ADSL in your country/
region.)
A private branch exchange (PBX) phone
system or an integrated services digital network
(ISDN) system.
A distinctive ring service through your
telephone company.
Voice calls.
You receive both voice and fax calls on this
phone line.
Voice calls and voice mail service.
You receive both voice and fax calls on this
phone line and subscribe to a voice mail service
through your telephone company.
Recommended fax setup
“Case A: Separate fax line (no voice calls
received)” on page 22
“Case B: Set up the HP All-in-One with DSL”
on page 23
“Case C: Set up the HP All-in-One with a PBX
phone system or an ISDN line” on page 24
“Case D: Fax with a distinctive ring service on
the same line” on page 25
“Case E: Shared voice/fax line” on page 26
“Case F: Shared voice/fax line with voice mail”
on page 27
For additional fax setup information, in specific countries/regions, see the Fax
Configuration website listed below.
Fax setup 21
Fax setup
Loading...