LaserJet Pro MFP M225, M226
User Guide
M225dn
M225rdn
M226dn
M225dw
M226dw
www.hp.com/support/ljMFPM225
www.hp.com/support/ljMFPM226
HP LaserJet Pro MFP M225, M226
User Guide
Copyright and License
© 2014 Copyright Hewlett-Packard
Development Company, L.P.
Reproduction, adaptation, or translation
without prior written permission is prohibited,
except as allowed under the copyright laws.
The information contained herein is subject to
change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products and
services. Nothing herein should be construed
as constituting an additional warranty. HP shall
not be liable for technical or editorial errors or
omissions contained herein.
Part number: CF484-90901
Edition 1, 10/2014
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, Adobe Photoshop®, Acrobat®, and
Adobe
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®
are trademarks of Adobe Systems
Incorporated.
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Microsoft®, Windows®, Windows® XP, and
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Group.
Table of contents
1 Product introduction ..................................................................................................................................... 1
Product comparison .............................................................................................................................................. 2
Power consumption, electrical specifications, and acoustic emissions ............................................ 5
Operating-environment specifications ............................................................................................... 5
Product views ........................................................................................................................................................ 6
Product front view ............................................................................................................................... 6
Product back view ............................................................................................................................... 7
Control-panel views ............................................................................................................................ 8
M225dn, M225rdn, and M226dn control panel ................................................................ 8
M225dw and M226dw control panel .............................................................................. 10
Product hardware setup and software installation ............................................................................................ 12
2 Paper trays ................................................................................................................................................. 13
Supported paper sizes and types ........................................................................................................................ 14
Supported paper sizes ...................................................................................................................... 14
Supported paper types ..................................................................................................................... 16
Load the priority input tray (Tray 1) .................................................................................................................... 17
Load the main input tray (Tray 2) ........................................................................................................................ 19
3 Parts, supplies, and accessories ................................................................................................................... 23
Order parts, accessories, and supplies ............................................................................................................... 24
Ordering ............................................................................................................................................. 24
Supplies and accessories .................................................................................................................. 24
Replace the toner cartridge ................................................................................................................................. 25
4 Print ........................................................................................................................................................... 29
Print tasks (Windows) .......................................................................................................................................... 30
How to print (Windows) ..................................................................................................................... 30
Automatically print on both sides (Windows) .................................................................................. 32
Manually print on both sides (Windows) .......................................................................................... 33
Print multiple pages per sheet (Windows) ....................................................................................... 34
ENWW iii
Select the paper type (Windows) ...................................................................................................... 35
Additional print tasks ........................................................................................................................ 35
Print tasks (Mac OS X) .......................................................................................................................................... 36
How to print (OS X) ............................................................................................................................ 36
Automatically print on both sides (OS X) .......................................................................................... 36
Manually print on both sides (OS X) .................................................................................................. 36
Print multiple pages per sheet (OS X) ............................................................................................... 37
Select the paper type (OS X) ............................................................................................................. 37
Additional print tasks ........................................................................................................................ 37
Set up HP Wireless Direct Printing ...................................................................................................................... 38
Mobile printing ..................................................................................................................................................... 39
HP ePrint via email ............................................................................................................................ 39
HP ePrint software ............................................................................................................................ 40
AirPrint ............................................................................................................................................... 40
Use walk-up USB printing (dw models only) ....................................................................................................... 41
5 Copy ........................................................................................................................................................... 43
Make a copy ......................................................................................................................................................... 44
Copy on both sides (duplex) ................................................................................................................................ 45
Copy on both sides automatically ..................................................................................................... 45
Copy on both sides manually ............................................................................................................ 45
6 Scan ........................................................................................................................................................... 47
Scan by using the HP Scan software (Windows) ................................................................................................. 48
Scan by using the HP Scan software (Mac) ......................................................................................................... 49
Set up Scan to E-mail (touchscreen models only) .............................................................................................. 50
Introduction ....................................................................................................................................... 50
Use the Scan to E-Mail Wizard (Windows) ........................................................................................ 50
Set up the Scan to Email feature via the HP Embedded Web Server (Windows) ............................. 50
Set up the Scan to Email feature via the HP Embedded Web Server (OS X) .................................... 51
Set up Scan to Network Folder (touchscreen models only) ............................................................................... 54
Introduction ....................................................................................................................................... 54
Use the Scan to Network Folder Setup Wizard (Windows) ............................................................... 54
Set up the Scan to Network Folder feature via the HP Embedded Web Server (Windows) ............. 54
Set up the Scan to Network Folder feature via the HP Embedded Web Server (OS X) .................... 55
Scan to a USB flash drive (touchscreen models only) ........................................................................................ 57
Scan to email (touchscreen models only) ........................................................................................................... 58
Scan to a network folder (touchscreen models only) ......................................................................................... 59
iv ENWW
7 Fax ............................................................................................................................................................. 61
Set up to send and receive faxes ......................................................................................................................... 62
Before starting .................................................................................................................................. 62
Step 1: Identify the phone connection type ..................................................................................... 62
Step 2: Set up the fax ........................................................................................................................ 63
Dedicated phone line ...................................................................................................... 63
Shared voice/fax line ...................................................................................................... 64
Shared voice/fax line with an answering machine ........................................................ 65
Step 3: Configure the fax time, date, and header ............................................................................ 67
HP Fax Setup Wizard ....................................................................................................... 67
Product control panel ..................................................................................................... 67
HP Device Toolbox .......................................................................................................... 68
HP Embedded Web Server .............................................................................................. 68
Step 4: Run a fax test ........................................................................................................................ 68
Step 5 (Optional): Configure settings for receiving digital faxes (Windows) ................................... 69
Send a fax ............................................................................................................................................................ 70
Fax from the flatbed scanner ........................................................................................................... 70
Fax from the document feeder ......................................................................................................... 70
Send a fax using the HP software (Windows) ................................................................................... 72
8 Manage the product ..................................................................................................................................... 73
Use HP Web Services applications (touchscreen models only) .......................................................................... 74
Change the product connection type (Windows) ................................................................................................ 75
Advanced configuration with HP Embedded Web Server (EWS) and HP Device Toolbox (Windows) ................ 76
Advanced configuration with HP Utility for Mac OS X ......................................................................................... 79
Open HP Utility .................................................................................................................................. 79
HP Utility features ............................................................................................................................. 79
Configure IP network settings ............................................................................................................................. 81
Printer sharing disclaimer ................................................................................................................. 81
View or change network settings ..................................................................................................... 81
Rename the product on a network ................................................................................................... 81
Manually configure IPv4 TCP/IP parameters from the control panel .............................................. 82
HP Web Jetadmin ................................................................................................................................................. 83
Product security features .................................................................................................................................... 84
Set or change the product password using the HP Embedded Web Server .................................... 84
Economy settings ................................................................................................................................................ 85
Print with EconoMode ....................................................................................................................... 85
Configure the Sleep/Auto Off After setting ...................................................................................... 85
Update the firmware ........................................................................................................................................... 87
Method one: Update the firmware using the control panel ............................................................. 87
Method two: Update the firmware using the Firmware Update Utility ............................................ 88
ENWW v
9 Solve problems ........................................................................................................................................... 89
Customer support ................................................................................................................................................ 90
Control panel help system (touchscreen models only) ...................................................................................... 91
Restore the factory-set defaults ........................................................................................................................ 92
A Cartridge is low or Cartridge is very low message displays on the product control panel ............................. 93
Enable or disable the Very Low settings .......................................................................................... 93
Product does not pick up paper or misfeeds ...................................................................................................... 95
The product does not pick up paper ................................................................................................. 95
The product picks up multiple sheets of paper ................................................................................ 95
The document feeder jams, skews, or picks up multiple sheets of paper ...................................... 95
Clean the pickup rollers and separation pad in the document feeder ............................................. 96
Clear jams ............................................................................................................................................................ 98
Jam locations .................................................................................................................................... 98
Experiencing frequent or recurring paper jams? .............................................................................. 98
Clear jams in the document feeder ................................................................................................. 100
Clear jams in the toner-cartridge area ........................................................................................... 102
Clear jams in the output bin ............................................................................................................ 105
Clear jams in the duplexer .............................................................................................................. 108
Improve print quality ......................................................................................................................................... 110
Print from a different software program ....................................................................................... 110
Set the paper-type setting for the print job ................................................................................... 1 10
Check the paper-type setting (Windows) ..................................................................... 110
Check the paper type setting (OS X) ............................................................................. 111
Check the toner-cartridge status ................................................................................................... 111
Clean the product ............................................................................................................................ 111
Print a cleaning page .................................................................................................... 111
Check the scanner glass for dirt and smudges ............................................................ 112
Inspect the toner cartridge for damage ......................................................................................... 112
Check the paper and printing environment .................................................................................... 113
Use paper that meets HP specifications ...................................................................... 113
Check the product environment ................................................................................... 113
Check other print job settings ......................................................................................................... 113
Check the EconoMode settings .................................................................................... 113
Try a different print driver .............................................................................................................. 115
Improve copy and scan quality ......................................................................................................................... 116
Check the scanner glass for dirt and smudges ............................................................................... 116
Check the paper settings ................................................................................................................ 116
Optimize for text or pictures .......................................................................................................... 116
Edge-to-edge copying .................................................................................................................... 117
Clean the pickup rollers and separation pad in the document feeder ........................................... 118
Improve fax image quality ................................................................................................................................ 119
vi ENWW
Check the scanner glass for dirt or smudges ................................................................................. 119
Check the send-fax resolution setting ........................................................................................... 119
Check the lightness/darkness setting ............................................................................................ 119
Check the Error Correction setting ................................................................................................. 120
Check the Fit-to-Page setting ......................................................................................................... 121
Clean the pickup rollers and separation pad in the document feeder ........................................... 121
Send to a different fax machine ..................................................................................................... 122
Check the sender's fax machine ..................................................................................................... 122
Solve wired network problems ......................................................................................................................... 123
Poor physical connection ................................................................................................................ 123
The computer is using the incorrect IP address for the product ................................................... 123
The computer is unable to communicate with the product ........................................................... 123
The product is using incorrect link and duplex settings for the network ...................................... 124
New software programs might be causing compatibility problems ............................................. 124
The computer or workstation might be set up incorrectly ............................................................ 124
The product is disabled, or other network settings are incorrect ................................................. 124
Solve wireless network problems ..................................................................................................................... 125
Wireless connectivity checklist ....................................................................................................... 125
The product does not print after the wireless configuration completes ...................................... 126
The product does not print, and the computer has a third-party firewall installed ..................... 126
The wireless connection does not work after moving the wireless router or product ................. 126
Cannot connect more computers to the wireless product ............................................................. 126
The wireless product loses communication when connected to a VPN ........................................ 126
The network does not appear in the wireless networks list .......................................................... 126
The wireless network is not functioning ........................................................................................ 127
Perform a wireless network diagnostic test .................................................................................. 127
Reduce interference on a wireless network ................................................................................... 127
Solve fax problems ............................................................................................................................................ 128
Check the hardware setup .............................................................................................................. 128
Faxes are sending slowly ................................................................................................................ 129
Fax quality is poor ........................................................................................................................... 130
Fax cuts off or prints on two pages ................................................................................................ 130
Index ........................................................................................................................................................... 131
ENWW vii
viii ENWW
1 Product introduction
●
Product comparison
●
Product views
●
Product hardware setup and software installation
For more information:
www.hp.com/support/ljMFPM225, www.hp.com/support/ljMFPM226.
Go to
HP's all-inclusive help for the product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
ENWW 1
Product comparison
Model name
Product number
Product
dimensions
Paper handling Priority input tray
Supported
operating
systems
M225dn
Height 371 mm (14.6 in) 371 mm (14.6 in) 371 mm (14.6 in) 371 mm (14.6 in) 371 mm (14.6 in)
Depth 408 mm (16.1 in) 408 mm (16.1 in) 408 mm (16.1 in) 408 mm (16.1 in) 408 mm (16.1 in)
Width 443 mm (17.4 in) 443 mm (17.4 in) 443 mm (17.4 in) 443 mm (17.4 in) 443 mm (17.4 in)
Weight, with toner
cartridge
(Tray 1, 10-sheet
capacity)
Main input tray
(Tray 2, 250-sheet
capacity)
Standard output
bin (100-sheet
capacity)
Automatic duplex
printing
Windows XP, 32bit, SP2 and
greater
M226dn
CF484A
11.0 kg (24.3 lb) 11.0 kg (24.3 lb) 11.1 kg (24.4 lb) 11.0 kg (24.3 lb) 11.0 kg (24.3 lb)
C6N22A
M225rdn
CF486A
M225dw
CF485A
M226dw
C6N23A
Windows Vista,
Windows 7, 32-bit
Windows 8, 32-bit
Windows 8.1, 32-
Windows 2003
Windows 2003
Windows 2003
32-bit and 64-bit
and 64-bit
and 64-bit
bit and 64-bit
Server 32-bit, SP1
and higher, print
and scan drivers
only
Server 64-bit, SP1
and higher, print
driver only by
using Add Printer
Wizard
Server, Standard
Edition and
Enterprise Edition,
print and scan
drivers only
2 Chapter 1 Product introduction ENWW
Model name
M225dn
M226dn
M225rdn
M225dw
M226dw
Product number
Windows 2003 R2
Server 32-bit,
Standard and
Enterprise
editions, print and
scan drivers only
Windows 2003 R2
Server 64-bit,
Standard and
Enterprise
editions, print
driver only by
using Add Printer
Wizard
Windows 2008
Server, 32-bit and
64-bit, (SP1 and
higher) print and
scan drivers only
Windows 2008 R2
Server 64-bit,
print and scan
drivers only
Windows 2008 R2
Server 64-bit, SP1,
print and scan
drivers only
CF484A
C6N22A
CF486A
CF485A
C6N23A
Windows 2008
Server, Standard
and Enterprise
editions, print and
scan drivers only
Windows 2012 R2
Windows 2012
Mac OS X v10.7 –
Supported print
and scan drivers
for Windows
Server 64-bit,
print driver only by
using Add Printer
Wizard
Server 64-bit,
print driver only by
using Add Printer
Wizard
v10.9
HP PCL6 discrete
print driver
This driver is
included on the inbox CD as the
default print
driver.
ENWW Product comparison 3
Model name
M225dn
M226dn
M225rdn
M225dw
M226dw
Product number
HP Scan driver
This driver is
included on the inbox CD.
HP UPD PCL5c
print driver
Available for
download
HP UPD PCL6 print
driver
Available for
download
HP UPD PS print
driver
Available for
download
Connectivity Hi-Speed USB 2.0
10/100 Ethernet
LAN connection
CF484A
C6N22A
CF486A
CF485A
C6N23A
Wireless network
connection
Walk-up USB port
for printing and
scanning without a
computer
Memory 256 MB RAM
Control-panel
display
Print Prints 25 pages
Copy Flatbed scanner
2-line LCD
Color graphical
touchscreen
per minute (ppm)
on A4-size paper
and 26 ppm on
Letter-size paper
supports paper up
to A4 or Lettersize
Document feeder
supports paper up
to Legal size
(Copies up to 15
ppm)
4 Chapter 1 Product introduction ENWW
Model name
M225dn
M226dn
M225rdn
M225dw
M226dw
Product number
Copy resolution is
300 dots per inch
(dpi)
Scan Flatbed scanner
supports paper up
to A4 or Lettersize
Document feeder
supports paper up
to Legal size
Scan resolution up
to 1200 dpi
Scans in color
Integrated Optical
Character
Recognition (OCR)
software adds
support for
additional OCR file
types in HP Scan:
Searchable PDFs
(.pdf), Rich Text
(.rtf), and Text
(.txt)
CF484A
C6N22A
CF486A
CF485A
C6N23A
Scan to email
Scan to network
folder
Scan to USB
Fax V.34 with two
RJ-11 fax ports
Power consumption, electrical specifications, and acoustic emissions
See www.hp.com/support/ljMFPM225, www.hp.com/support/ljMFPM226 for current information.
CAUTION: Power requirements are based on the country/region where the product is sold. Do not convert
operating voltages. This will damage the product and void the product warranty.
Operating-environment specifications
Environment Recommended Allowed
Temperature 17° to 25°C (62.6° to 77°F) 15° to 30°C (59° to 86°F)
Relative humidity 30% to 70% relative humidity (RH) 10% to 80% RH
Altitude Not applicable 0 to 3048 m (0 to 10,000 ft)
ENWW Product comparison 5
Product views
●
Product front view
●
Product back view
●
Control-panel views
Product front view
1
2
3
10
9
5
78
6
dn dw
1 Handle for lifting the scanner cover
2 Document feeder input tray (lift the tray to clear jams)
3 Document feeder output bin
4
11
4 Control panel (tilts up for easier viewing)
dn models: LCD control panel
dw models: Graphical touchscreen control panel
5 Power on/off button
6 Model name
7 Priority input tray (Tray 1)
8 Main input tray (Tray 2)
9 Output bin
10 Handle for opening the top cover (access to the toner cartridge and for clearing jams)
11 Walk-up USB port for printing and scanning without a computer (dw models only)
6 Chapter 1 Product introduction ENWW
Product back view
1
8
2
3
7
6
1 Rear door (access for clearing jams)
2 Ethernet port
3 Hi-Speed USB 2.0
4 Fax "line in" port for attaching the fax phone line to the product
5 Telephone "line out" port for attaching an extension phone, answering machine, or other device
NOTE: This port is covered with a rubber cap. Pull the cap down from the top edge to access the port.
6 Power connection
7 Product number and serial number label
8 Slot for cable-type security lock
4
5
ENWW Product views 7
Control-panel views
M225dn, M225rdn, and M226dn control panel
1
2
17
16
15
1 Start Fax button Starts a fax job
4 7
3
12
1314
65
8
9
11
10
2 Attention light Indicates the product has an error, a tray is empty, or other condition requiring attention
3 Ready light Indicates the product is ready
4 Setup button Opens the Setup menu
5 Left arrow button Moves the cursor to the left or scrolls through menu options
6 OK button Confirms a setting or an action to proceed
7 Right arrow button Moves the cursor to the right or scrolls through menu options
8 Power on/off button Turns the product on or off
9 Cancel button Clears settings, cancels the current job, or exits the current menu
10 Copy Settings button Opens the Copy Settings menu
11 Lighter/Darker button Adjusts the darkness setting for the current copy job
12 Number of Copies button Sets the number of copies
13 Back button Returns to the previous screen
14 Start Copy button Starts a copy job
15 ePrint button Opens the Web Services menu
8 Chapter 1 Product introduction ENWW
16 Numeric keypad Use the keypad to enter fax numbers or select menu options
17 Fax Redial button Recalls the fax number used for the previous fax job
ENWW Product views 9
M225dw and M226dw control panel
20
19
18
17
16
1
2
4 5
63
7
8
9
10
15
14
13
12 11
1 HP Web Services button Provides quick access to HP Web Services features, including
2 Setup button Opens the Setup menu
3 Wireless button Provides access to the Wireless menu and wireless status
4 Network button Provides access to network settings and information
5 Information button Provides product status information
6 Supplies button Provides information about supplies status
7 Help button Provides access to the control-panel help system
8 Power on/off button Turns the product on or off
9 Right arrow button Moves the cursor to the right or moves the display to the next
HP ePrint
information
NOTE: When the product is connected to a wireless network,
this icon changes to a set of signal strength bars.
NOTE: This button displays only when the product is
connected to a network.
screen
NOTE: This button illuminates only when the current screen
can use this feature.
10 Chapter 1 Product introduction ENWW
10 Cancel button Clears settings, cancels the current job, or exits the current
11 Apps button Provides access to the Apps menu to print directly from select
12 Fax button Provides access to the fax feature
13 Scan button Provides access to the scan features:
14 USB button Provides access to the USB Flash Drive menu
15 Copy button Provides access to the copy feature
16 Product status Provides information about the overall product status
17 Back button Returns to the previous screen
18 Left arrow button Moves the cursor to the left or moves the display to the
screen
NOTE: This button illuminates only when the current screen
can use this feature.
Web applications
●
Scan to USB Drive
●
Scan to Network Folder
●
Scan to E-mail
NOTE: This button illuminates only when the current screen
can use this feature.
previous screen
NOTE: This button illuminates only when the current screen
can use this feature.
19 Home button Provides access to the Home screen
20 Wireless light Indicates the wireless network is enabled. The light blinks
while the product is establishing a connection to the wireless
network.
ENWW Product views 11
Product hardware setup and software installation
For basic setup instructions, see the Hardware Installation Guide that came with the product. For additional
instructions, go to HP support on the Web.
Go to
www.hp.com/support/ljMFPM225, www.hp.com/support/ljMFPM226 for HP's all-inclusive help for the
product. Find the following support:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
12 Chapter 1 Product introduction ENWW
2 Paper trays
●
Supported paper sizes and types
●
Load the priority input tray (Tray 1)
●
Load the main input tray (Tray 2)
For more information:
www.hp.com/support/ljMFPM225, www.hp.com/support/ljMFPM226.
Go to
HP's all-inclusive help for the product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
ENWW 13
Supported paper sizes and types
●
Supported paper sizes
●
Supported paper types
Supported paper sizes
NOTE: To obtain the best results, select the correct paper size and type in the print driver before printing.
Size Dimensions Priority input tray
(Tray 1)
Letter 216 x 279 mm (8.5 x 11 in)
Legal 216 x 356 mm (8.5 x 14 in)
Executive 184 x 267 mm (7.3 x 10.5 in)
Oficio 8.5 x 13 216 x 330 mm (8.5 x 13 in)
4 x 6 102 x 152 mm (4 x 6 in)
5 x 8 127 x 203 mm (5 x 8 in)
A4 210 x 297 mm (8.3 x 11.7 in)
A5 148 x 210 mm (5.8 x 8.3 in)
A6 105 x 148 mm (4.1 x 5.8 in)
B5 (JIS) 182 x 257 mm (7.2 x 10.1 in)
B6 (JIS) 129 x 182 mm (5.1 x 7.2 in)
Main input tray (Tray2)Auto duplex
10 x 15cm 102 x 152 mm (4 x 6 in)
Oficio 216 x 340 mm 216 x 340 mm (8.5 x 13.4 in)
16K 195 x 270 mm (7.7 x 10.6 in)
16K 184 x 260 mm (7.2 x 10.3 in)
16K 197 x 273 mm (7.8 x 10.8 in)
Japanese Postcard
Postcard (JIS)
Double Japan
Postcard Rotated
Double Postcard (JIS)
Envelope #10 105 x 241 mm (4.1 x 9.5 in)
100 x 148 mm (3.9 x 5.8 in)
200 x 148 mm (7.9 x 5.8 in)
14 Chapter 2 Paper trays ENWW
Size Dimensions Priority input tray
(Tray 1)
Main input tray (Tray2)Auto duplex
Envelope Monarch 98 x 191 mm (3.9 x 7.5 in)
Envelope B5 176 x 250 mm (6.9 x 9.8 in)
Envelope C5 162 x 229 mm (6.4 x 9 in)
Envelope DL 110 x 220 mm (4.3 x 8.7 in)
Custom 76 x 127 mm to 216 x 356 mm (3 x 5 in to
8.5 x 14 in)
ENWW Supported paper sizes and types 15
Supported paper types
NOTE: To obtain the best results, select the correct paper size and type in the print driver before printing.
Type Single-sided or manual duplex Auto duplex
Plain
HP EcoSMART Lite
Light 60–74g
Intermediate 85–95g
Midweight 96–110g
Heavy 111–130g
Extra Heavy 131–175g
Transparency
Labels
Letterhead
Envelope
Preprinted
Prepunched
Colored
Bond
Recycled
Rough
Vellum
16 Chapter 2 Paper trays ENWW
Load the priority input tray (Tray 1)
NOTE: When you add new paper, make sure that you remove all of the paper from the input tray and
straighten the stack. Do not fan the paper. This reduces jams by preventing multiple sheets of paper from
feeding through the product at one time. Use paper that is not wrinkled, folded, or damaged.
1. Load the paper face-up with the top forward in
the input tray.
The orientation of the paper in the tray varies
depending on the type of print job. For additional
information, see
Table 2-1 Tray 1 paper
orientation on page 17.
2. Adjust the paper guides until they are snug
against the paper.
Table 2-1 Tray 1 paper orientation
Paper type Duplex mode How to load paper
Preprinted or letterhead 1-sided printing or manual 2-sided
printing
Face-up
Top edge leading into the product
ENWW Load the priority input tray (Tray 1) 17
Table 2-1 Tray 1 paper orientation (continued)
Paper type Duplex mode How to load paper
Prepunched 1-sided printing or manual 2-sided
printing
Envelopes 1-sided printing Face-up
Face-up
Holes toward the left side of the product
Top edge toward the right of the tray, postage end entering
the product last
18 Chapter 2 Paper trays ENWW
Load the main input tray (Tray 2)
NOTE: When adding new paper, make sure to remove all of the paper from the input tray and straighten the
stack. Do not fan the paper. This reduces jams by preventing multiple sheets of paper from feeding through
the product at one time. Use paper that is not wrinkled, folded, or damaged.
1. Open the dust cover.
2. Load the paper into the tray. Make sure that the
paper fits under the tabs and below the
maximum-height indicators.
The orientation of the paper in the tray varies
depending on the type of print job. For additional
information, see
orientation on page 21.
Table 2-2 Tray 2 paper
ENWW Load the main input tray (Tray 2) 19
3. Adjust the paper guides until they are snug
against the paper.
4. Close the dust cover.
20 Chapter 2 Paper trays ENWW
Table 2-2 Tray 2 paper orientation
Paper type Duplex mode How to load paper
Preprinted or letterhead 1-sided printing or 2-sided printing Face-up
Top edge leading into the product
Prepunched 1-sided printing or 2-sided printing Face-up
Holes toward the left side of the product
ENWW Load the main input tray (Tray 2) 21
22 Chapter 2 Paper trays ENWW
3 Parts, supplies, and accessories
●
Order parts, accessories, and supplies
●
Replace the toner cartridge
For more information:
www.hp.com/support/ljMFPM225, www.hp.com/support/ljMFPM226.
Go to
HP's all-inclusive help for the product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
ENWW 23
Order parts, accessories, and supplies
Ordering
Order supplies and paper www.hp.com/go/suresupply
Order genuine HP parts or accessories
Order through service or support providers Contact an HP-authorized service or support provider.
Order using the HP Embedded Web Server (EWS) To access, in a supported Web browser on your computer, enter
www.hp.com/buy/parts
the product IP address or host name in the address/URL field. The
EWS contains a link to the HP SureSupply Web site, which
provides options for purchasing Original HP supplies.
Supplies and accessories
Item Description Part number
HP 83A Toner Cartridge Replacement toner cartridge CF283A
HP 83X Toner Cartridge High-capacity replacement toner cartridge CF283X
HP 88A Toner Cartridge Replacement toner cartridge for China and India
only
USB cable 2-meter standard USB-compatible device
connector
CC388A
C6518A
24 Chapter 3 Parts, supplies, and accessories ENWW
Replace the toner cartridge
When a toner cartridge approaches the end of useful life, you are prompted to order a replacement. You can
continue printing with the current cartridge until redistributing the toner no longer yields acceptable print
quality.
A second message displays on the control panel when the toner cartridge reaches the “very low” state.
1. Lift the scanner assembly.
2. Open the top cover.
3. Remove the toner cartridge.
ENWW Replace the toner cartridge 25
4. Remove the new toner cartridge from the bag.
Place the used toner cartridge in the bag for
recycling.
5. Grasp both sides of the toner cartridge and
distribute the toner by gently rocking the
cartridge.
CAUTION: Do not touch the shutter or the
surface of the roller.
6. Bend the tab on the left side of the cartridge until
the tab breaks loose. Pull the tab until all the
tape is removed from the cartridge. Place the tab
and tape in the toner cartridge box to return for
recycling.
26 Chapter 3 Parts, supplies, and accessories ENWW
7. Align the toner cartridge with the tracks inside
the product, and then insert the toner cartridge
until it is firmly seated.
8. Close the top cover.
9. Lower the scanner assembly.
ENWW Replace the toner cartridge 27
28 Chapter 3 Parts, supplies, and accessories ENWW
4Print
●
Print tasks (Windows)
●
Print tasks (Mac OS X)
●
Set up HP Wireless Direct Printing
●
Mobile printing
●
Use walk-up USB printing (dw models only)
For more information:
www.hp.com/support/ljMFPM225, www.hp.com/support/ljMFPM226.
Go to
HP's all-inclusive help for the product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
ENWW 29
Print tasks (Windows)
●
How to print (Windows)
●
Automatically print on both sides (Windows)
●
Manually print on both sides (Windows)
●
Print multiple pages per sheet (Windows)
●
Select the paper type (Windows)
●
Additional print tasks
How to print (Windows)
The following procedure describes the basic printing process for Windows.
1. From the software program, select the Print option.
2. Select the product from the list of printers. To change settings, click or tap the Properties or
Preferences button to open the print driver.
NOTE: The name of the button varies for different software programs.
30 Chapter 4 Print ENWW
3. Click or tap the tabs in the print driver to configure the available options. For example, set the paper
orientation on the Finishing tab, and set the paper source, paper type, paper size, and quality settings
on the Paper/Quality tab.
4. Click or tap the OK button to return to the Print dialog box. Select the number of copies to print from
this screen.
5. Click or tap the OK button to print the job.
ENWW Print tasks (Windows) 31
Automatically print on both sides (Windows)
Use this procedure for products that have an automatic duplexer installed. If the product does not have an
automatic duplexer installed, or to print on paper types that the duplexer does not support, you can print on
both sides manually.
1. From the software program, select the Print option.
2. Select the product from the list of printers, and then click or tap the Properties or Preferences button
to open the print driver.
NOTE: The name of the button varies for different software programs.
3. Click or tap the Finishing tab.
4. Select the Print on both sides check box. Click the OK button to close the Document Properties dialog
box.
5. In the Print dialog box, click the OK button to print the job.
32 Chapter 4 Print ENWW
Manually print on both sides (Windows)
Use this procedure for products that do not have an automatic duplexer installed or to print on paper that the
duplexer does not support.
1. From the software program, select the Print option.
2. Select the product from the list of printers, and then click or tap the Properties or Preferences button
to open the print driver.
NOTE: The name of the button varies for different software programs.
3. Click or tap the Finishing tab.
4. Select the Print on both sides (manually) check box. Click the OK button to print the first side of the
job.
5. Retrieve the printed stack from the output bin, and place it in Tray 1.
6. If prompted, touch the appropriate control panel button to continue.
ENWW Print tasks (Windows) 33
Print multiple pages per sheet (Windows)
1. From the software program, select the Print option.
2. Select the product from the list of printers, and then click or tap the Properties or Preferences button
to open the print driver.
NOTE: The name of the button varies for different software programs.
3. Click or tap the Finishing tab.
4. Select the number of pages per sheet from the Pages per sheet drop-down list.
5. Select the correct Print page borders, Page order, and Orientation options. Click the OK button to close
the Document Properties dialog box.
6. In the Print dialog box, click the OK button to print the job.
34 Chapter 4 Print ENWW
Select the paper type (Windows)
1. From the software program, select the Print option.
2. Select the product from the list of printers, and then click or tap the Properties or Preferences button
to open the print driver.
NOTE: The name of the button varies for different software programs.
3. Click or tap the Paper/Quality tab.
4. From the Paper type drop-down list, click the More... option.
5. Expand the list of Type is: options.
6. Expand the category of paper types that best describes your paper.
7. Select the option for the type of paper you are using, and then click the OK button.
8. Click the OK button to close the Document Properties dialog box. In the Print dialog box, click the OK
button to print the job.
Additional print tasks
Go to www.hp.com/support/ljMFPM225, www.hp.com/support/ljMFPM226.
Instructions are available for performing specific print tasks, such as the following:
●
Create and use printing shortcuts or presets
●
Select the paper size, or use a custom paper size
●
Select the page orientation
●
Create a booklet
●
Scale a document to fit a specific paper size
●
Print the first or last pages of the document on different paper
●
Print watermarks on a document
ENWW Print tasks (Windows) 35
Print tasks (Mac OS X)
●
How to print (OS X)
●
Automatically print on both sides (OS X)
●
Manually print on both sides (OS X)
●
Print multiple pages per sheet (OS X)
●
Select the paper type (OS X)
●
Additional print tasks
How to print (OS X)
The following procedure describes the basic printing process for OS X.
1. Click the File menu, and then click the Print option.
2. Select the product.
3. Click Show Details, and then select other menus to adjust the print settings.
4. Click the Print button.
Automatically print on both sides (OS X)
NOTE: This information applies to products that include an automatic duplexer.
NOTE: This feature is available if you install the HP print driver. It might not be available if you are using
AirPrint.
1. Click the File menu, and then click the Print option.
2. Select the product.
3. Click Show Details, and then click the Layout menu.
4. Select a binding option from the Two-Sided drop-down list.
5. Click the Print button.
Manually print on both sides (OS X)
NOTE: This feature is available if you install the HP print driver. It might not be available if you are using
AirPrint.
1. Click the File menu, and then click the Print option.
2. Select the product.
3. Click Show Details, and then click the Manual Duplex menu.
4. Click the Manual Duplex box, and select a binding option.
5. Click the Print button.
6. Go to the product, and remove any blank paper that is in Tray 1.
36 Chapter 4 Print ENWW
7. Retrieve the printed stack from the output bin and place it with the printed-side facing down in the input
tray.
8. If prompted, touch the appropriate control panel button to continue.
Print multiple pages per sheet (OS X)
1. Click the File menu, and then click the Print option.
2. Select the product.
3. Click Show Details, and then click the Layout menu.
4. From the Pages per Sheet drop-down list, select the number of pages that you want to print on each
sheet.
5. In the Layout Direction area, select the order and placement of the pages on the sheet.
6. From the Borders menu, select the type of border to print around each page on the sheet.
7. Click the Print button.
Select the paper type (OS X)
1. Click the File menu, and then click the Print option.
2. Select the product.
3. Click Show Details, and then click the Media & Quality menu or the Paper/Quality menu.
4. Select a type from the Media-type drop-down list.
5. Click the Print button.
Additional print tasks
Go to www.hp.com/support/ljMFPM225, www.hp.com/support/ljMFPM226.
Instructions are available for performing specific print tasks, such as the following:
●
Create and use printing shortcuts or presets
●
Select the paper size, or use a custom paper size
●
Select the page orientation
●
Create a booklet
●
Scale a document to fit a specific paper size
●
Print the first or last pages of the document on different paper
●
Print watermarks on a document
ENWW Print tasks (Mac OS X) 37
Set up HP Wireless Direct Printing
NOTE: This feature is available with wireless models only and the product might require a firmware update
to use this feature.
The HP Wireless Direct Printing feature lets you print from your wireless mobile device directly to an
HP Wireless Direct-enabled product without requiring connection to an established network or the Internet.
Use HP Wireless Direct to print wirelessly from the following devices:
●
iPhone, iPad, or iTouch using Apple AirPrint or the HP ePrint mobile app
●
Mobile devices that run Android or Symbian using the HP ePrint Home & Biz application
●
Any Wi-Fi capable computer with any operating system.
For more information on HP Wireless Direct, go to
Wireless Direct.
To set up HP Wireless Direct from the control panel, complete the following steps:
1. From the Home screen on the product control panel, touch the Wireless
2. Open the following menus:
●
Wireless Menu
●
Wireless Direct
●
On/Off
3. Touch the On menu item. The product saves the setting and then returns the control panel to the
Wireless Direct menu.
www.hp.com/go/wirelessprinting, and then click HP
button.
38 Chapter 4 Print ENWW
Mobile printing
HP offers multiple Mobile and ePrint solutions to enable wireless printing to an HP printer from a laptop,
tablet, smartphone, or other mobile device. To determine the best choice, go to
LaserJetMobilePrinting (English only).
●
HP ePrint via email
●
HP ePrint software
●
AirPrint
HP ePrint via email
Use HP ePrint to print documents by sending them as an email attachment to the product's email address
from any email enabled device.
To use HP ePrint, the product must meet these requirements:
●
The product must be connected to a wired or wireless network and have Internet access.
●
HP Web Services must be enabled on the product, and the product must be registered with HP
Connected.
LCD control panel
1. Find the product IP address.
www.hp.com/go/
a. On the product control panel, press the Setup
b. Open the following menus:
●
Network Setup
●
Show IP Address
2. To open the HP Embedded Web Server, enter the product IP address into the address line of a Web
browser on the computer.
3. Click the HP Web Services tab on the HP Embedded Web Server, and then click Enable. The product
enables Web Services, and then prints an information page.
The information page contains the printer code that you use to register your HP product at HP
Connected.
4. Go to
Touchscreen control panel
1. From the Home screen on the product control panel, touch the Web Services
2. Touch the Enable Web Services button. The product enables Web Services, and then prints an
www.hpconnected.com to create an HP ePrint account and complete the setup process.
information page.
The information page contains the printer code that you use to register your HP product at HP
Connected.
button.
button.
3. Go to
ENWW Mobile printing 39
www.hpconnected.com to create an HP ePrint account and complete the setup process.
For more information, go to www.hp.com/support to view additional information for your product.
HP ePrint software
The HP ePrint software makes it easy to print from a Windows or Mac desktop or laptop computer to any HP
ePrint-capable product. This software makes it easy to find HP ePrint-enabled products that are registered to
your HP Connected account. The target HP printer can be located in the office or at locations across the
globe.
●
Windows: After installing the software, open the Print option from within your application, and then
select HP ePrint from the installed printers list. Click the Properties button to configure print options.
●
Mac: After installing the software, select File, Print, and then select the arrow next to PDF (in the
bottom left of the driver screen). Select HP ePrint.
For Windows, the HP ePrint software supports TCP/IP printing to local network printers on the network (LAN
or WAN) to products that support UPD PostScript®.
Windows and Mac both support IPP printing to LAN or WAN network-connected products that support ePCL.
Windows and Mac also both support printing PDF documents to public print locations and printing using HP
ePrint via email through the cloud.
Go to
www.hp.com/go/eprintsoftware for drivers and information.
NOTE: The HP ePrint software is a PDF workflow utility for Mac, and is not technically a print driver.
AirPrint
NOTE: HP ePrint Software does not support USB printing.
Direct printing using Apple’s AirPrint is supported for iOS 4.2 or later. Use AirPrint to print directly to the
product from an iPad, iPhone (3GS or later), or iPod touch (third generation or later) in the following
applications:
●
Mail
●
Photos
●
Safari
●
iBooks
●
Select third-party applications
To use AirPrint, the product must be connected to the same wireless network as the Apple device. For more
information about using AirPrint and about which HP products are compatible with AirPrint, go to the support
Web site for this product:
www.hp.com/support/ljMFPM225, www.hp.com/support/ljMFPM226
NOTE: AirPrint does not support USB connections.
40 Chapter 4 Print ENWW
Use walk-up USB printing (dw models only)
1. Insert the USB flash drive into the walk-up USB port on the product.
2. The USB Flash Drive menu opens. Touch the arrow buttons to scroll through the options.
●
Print Documents
●
View and Print Photos
●
Scan to USB Drive
3. To print a document, touch the Print Documents screen, and then touch the name of the folder on the
USB drive where the document is stored. When the summary screen opens, you can touch it to adjust
the settings. Touch the Print button to print the document.
4. To print photos, touch the View and Print Photos screen, and then touch the preview image to select
each photo that you want to print. Touch the Done button. When the summary screen opens, you can
touch it to adjust the settings. Touch the Print button to print the photos.
5. Retrieve the printed job from the output bin, and remove the USB flash drive.
ENWW Use walk-up USB printing (dw models only) 41
42 Chapter 4 Print ENWW
5Copy
●
Make a copy
●
Copy on both sides (duplex)
For more information:
www.hp.com/support/ljMFPM225, www.hp.com/support/ljMFPM226.
Go to
HP's all-inclusive help for the product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
ENWW 43
Make a copy
LCD control panel
1. Load the document on the scanner glass according to the indicators on the product.
2. Close the scanner.
3. On the product control panel, press the Copy Menu
4. To optimize copy quality for different types of documents, open the Optimize menu. Use the arrow
buttons to scroll through the options, and then press the OK button to select an option. The following
copy-quality settings are available:
●
Auto Select: Use this setting when you are not concerned about the quality of the copy. This is the
default setting.
●
Mixed: Use this setting for documents that contain a mixture of text and graphics.
●
Text: Use this setting for documents that contain mostly text.
●
Picture: Use this setting for documents that contain mostly graphics.
5. To adjust the number of copies, press the Number of Copies
6. Select the number of copies.
7. Press the Start Copy
Touchscreen control panel
1. Load the document on the scanner glass according to the indicators on the product.
2. Close the scanner.
button.
button.
button to start copying.
3. From the Home screen on the product control panel, touch the Copy button.
4. To optimize copy quality for different types of documents, touch the Settings button, and then scroll to
and touch the Optimize button. Touch the arrow buttons to scroll through the options, and then touch
an option to select it. The following copy-quality settings are available:
●
Auto Select: Use this setting when you are not concerned about the quality of the copy. This is the
default setting.
●
Mixed: Use this setting for documents that contain a mixture of text and graphics.
●
Text: Use this setting for documents that contain mostly text.
●
Picture: Use this setting for documents that contain mostly graphics.
5. Touch the arrows to change the number of copies, or touch the existing number and type the number of
copies.
6. Touch the Start Copy button to start copying.
44 Chapter 5 Copy ENWW
Copy on both sides (duplex)
●
Copy on both sides automatically
●
Copy on both sides manually
Copy on both sides automatically
1. Load the original documents into the document feeder with the first page facing up, and with the top of
the page leading.
2. Adjust the paper guides to fit the size of the document.
3. Open the Copy Settings menu:
●
LCD control panel: On the product control panel, press the Copy Settings
●
Touchscreen control panel: From the Home screen on the product control panel, touch the Copy
button, and then touch the Settings button.
4. Select Two-Sided.
5. Use the arrow buttons to scroll through the options, and then select the appropriate option.
6. Start the copy job:
●
LCD control panel: Press the Start Copy
●
Touchscreen control panel: Touch Start Copy.
Copy on both sides manually
1. Place the document face-down on the scanner glass with the upper-left corner of the page in the upper-
left corner of the glass. Close the scanner.
2. Open the Copy Settings menu:
●
LCD control panel: On the product control panel, press the Copy Settings
●
Touchscreen control panel: From the Home screen on the product control panel, touch the Copy
button, and then touch the Settings button.
button.
button.
button.
3. Select Two-Sided.
4. Use the arrow buttons to scroll through the options, and then select the appropriate option.
5. Start the copy job:
●
LCD control panel: Press the Start Copy
●
Touchscreen control panel: Touch Start Copy.
6. The product prompts to load the next original document. Place it on the glass, and then press or touch
the OK button.
7. Repeat this process until you have scanned the last page.
ENWW Copy on both sides (duplex) 45
button.
46 Chapter 5 Copy ENWW
6Scan
●
Scan by using the HP Scan software (Windows)
●
Scan by using the HP Scan software (Mac)
●
Set up Scan to E-mail (touchscreen models only)
●
Set up Scan to Network Folder (touchscreen models only)
●
Scan to a USB flash drive (touchscreen models only)
●
Scan to email (touchscreen models only)
●
Scan to a network folder (touchscreen models only)
For more information:
www.hp.com/support/ljMFPM225, www.hp.com/support/ljMFPM226.
Go to
HP's all-inclusive help for the product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
ENWW 47
Scan by using the HP Scan software (Windows)
Use the HP Scan software to initiate scanning from software on your computer. You can save the scanned
image as a file or send it to another software application.
1. Load the document in the document feeder or on the scanner glass according to the indicators on the
product.
2. Click Start, and then click Programs (or All Programs in Windows XP).
3. Click HP, and then select your product.
4. Click HP Scan, select a scanning shortcut, and then adjust the settings if necessary.
5. Click Scan.
NOTE: Click Advanced Settings to gain access to more options.
Click Create New Shortcut to create a customized set of settings and save it in the list of shortcuts.
48 Chapter 6 Scan ENWW
Scan by using the HP Scan software (Mac)
Use the HP Scan software to initiate scanning from software on your computer.
1. Load the document in the document feeder or on the scanner glass according to the indicators on the
product.
2. Open HP Scan, which is located in the Hewlett-Packard folder inside the Applications folder.
3. Follow the on-screen instructions to scan the document.
4. When you have scanned all the pages, click File and then Save to save them to a file.
ENWW Scan by using the HP Scan software (Mac) 49
Set up Scan to E-mail (touchscreen models only)
Introduction
To use this scan feature, the product must be connected to a network. This scan feature is not available until
you configure it. To configure this feature, use the Scan to Email Setup Wizard (Windows), which is installed in
the HP program group for the product as part of the full software installation. You can also use the
HP Embedded Web Server to configure this feature. The following instructions describe configuring the
feature by using both the Scan to Email Setup Wizard and the HP Embedded Web Server.
●
Use the Scan to E-Mail Wizard (Windows)
●
Set up the Scan to Email feature via the HP Embedded Web Server (Windows)
●
Set up the Scan to Email feature via the HP Embedded Web Server (OS X)
Use the Scan to E-Mail Wizard (Windows)
Some HP products include driver installation from a software CD. At the end of this installation is an option to
set up additional features. The setup wizards include the options for basic configuration. To launch the
wizard, click Scan to E-mail Wizard.
After installation, access the setup wizard by clicking the Start button, selecting the Programs or All
Programs item, and then clicking the HP item. Click the product name item, and then click the Scan to E-mail
Wizard to start the configuration process.
1. To add a new outgoing email address, click the New button.
2. Enter the email address. Click the Next button.
3. In the Display Name box, type the name to display for this email address, and then click Next.
NOTE: To secure the email profile, enter a 4-digit PIN. After a security PIN is assigned to a profile, the
PIN must be entered on the product control panel before the product can send an email using that
profile.
4. Enter the name or the IP address of the SMTP server and the SMTP server port number. If the outgoing
SMTP server requires additional security authentication, click the check box labeled E-mail Log-in
Authentication and enter the required User ID and Password. Click the Next button when finished.
NOTE: If you do not know the SMTP server name, SMTP port number, or authentication information,
contact the email/Internet service provider or system administrator for the information. SMTP server
names and port names are typically easy to find by doing an Internet search. For example, use terms
like “gmail smtp server name” or “yahoo smtp server name" to search.
5. Review the information and verify all the settings are correct. If there is an error, click the Back button
to correct the error. When finished, click the Save and Test button to test the configuration and finish
the setup.
NOTE: Create additional outgoing email profiles to scan from more than one email account.
Set up the Scan to Email feature via the HP Embedded Web Server (Windows)
1. Open the HP Embedded Web Server (EWS):
50 Chapter 6 Scan ENWW
a.
From the Home screen on the product control panel, touch the Network
the IP address or host name.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
2. Click the Scan tab.
3. On the left navigation pane, click the Scan to E-mail Setup link.
4. On the Scan to E-mail Setup page, there is a list of settings to configure. These settings are also listed
in the left navigation pane. To start, click the Outgoing E-mail Profiles link.
5. On the Outgoing E-mail Profiles page, click the New button.
●
In the E-mail Address area, enter the email address and display name.
●
In the SMTP Server Settings area, enter the SMTP server address and SMTP Port. The default port
is already entered and in most cases does not need to be changed.
NOTE: If you are using Google™ Gmail for email service, click the Always use secure connection
(SSL/TLS) check box.
button to display
●
In the SMTP Authentication area, click the checkbox SMTP server requires authentication for
outgoing e-mail messages to configure the SMTP User ID and Password if required.
Ask your network administrator or your Internet service provider for the SMTP server setting
information. If the SMTP server requires authentication, you also need to know the SMTP User ID
and password. SMTP server names and port names are typically easy to find by doing an Internet
search. For example, use terms like “gmail smtp server name” or “yahoo smtp server name”
●
In the Optional PIN area, enter a PIN. This pin will be required every time an email is sent using the
email address.
●
In the E-mail Message Preferences area, configure the message preferences.
Review all the information, then click Save and Test to save the information and test the connection, or
Save Only to save the information only.
6. To add email addresses to the address book accessible from the product, click the E-mail Address Book
link and enter the required information. You can set up individual email addresses or email groups.
7. To configure default options, click the E-mail options link. Enter the default email subject, body text,
and other scan settings.
Set up the Scan to Email feature via the HP Embedded Web Server (OS X)
1. Use one of the following methods to open the Embedded Web Server (EWS) interface.
ENWW Set up Scan to E-mail (touchscreen models only) 51
Use a Web browser to open the HP Embedded Web Server (EWS)
a.
From the Home screen on the product control panel, touch the Network
the IP address or host name.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the return key on the computer keyboard. The EWS
opens.
Use HP Utility to open the HP Embedded Web Server (EWS)
a. Use either of these methods to open HP Utility:
●
Open Applications, and then open the Hewlett-Packard folder. Select HP Utility.
●
From the Apple menu, open System Preferences, and then select Print & Fax, Print & Scan,
or Printers & Scanners. Select the product from the list of printers in the left pane. Click
Options & Supplies, click the Utility tab, and then click Open Printer Utility.
b. In HP Utility, select Scan to E-mail.
c. Click Begin Scan to E-mail Setup. The EWS opens.
2. In the EWS, click the Scan tab.
3. On the left navigation pane, click the Scan to E-mail Setup link.
4. On the Scan to E-mail Setup page, there is a list of settings to configure. These settings are also listed
in the left navigation pane. To start, click the Outgoing E-mail Profiles link.
button to display
5. On the Outgoing E-mail Profiles page, click the New button.
●
In the E-mail Address area, enter the email address and display name.
●
In the SMTP Server Settings area, enter the SMTP server address and SMTP Port. The default port
is already entered and in most cases does not need to be changed.
NOTE: If you are using Google™ Gmail for email service, click the Always use secure connection
(SSL/TLS) check box.
●
In the SMTP Authentication area, click the checkbox labeled SMTP server requires
authentication for outgoing e-mail messages to configure the SMTP User ID and Password if
required.
NOTE: Ask your network administrator or your Internet service provider for the SMTP server
setting information. If the SMTP server requires authentication, you also need to know the SMTP
User ID and password. SMTP server names and port names are typically easy to find by doing an
Internet search. For example, use terms like “gmail smtp server name” or “yahoo smtp server
name”.
●
In the Optional PIN area, enter a PIN. This pin will be required every time an email is sent using the
email address.
●
In the E-mail Message Preferences area, configure the message preferences.
6. To add email addresses to the address book accessible from the product, click the E-mail Address Book
link and enter the required information. You can set up individual email addresses or email groups.
52 Chapter 6 Scan ENWW
7. To configure default options, click the E-mail options link. Enter the default email subject, body text,
and other scan settings.
8. Click Save and Test to complete the setup.
NOTE: Create additional outgoing email profiles to scan from more than one email account.
ENWW Set up Scan to E-mail (touchscreen models only) 53
Set up Scan to Network Folder (touchscreen models only)
Introduction
To use this scan feature, the product must be connected to a network. This scan feature is not available until
you configure it. To configure this feature, use the Scan to Network Folder Setup Wizard (Windows), which is
installed in the HP program group for the product as part of the full software installation. You can also use
the HP Embedded Web Server to configure these features. The following instructions describe configuring
the feature by using both the Scan to Network Folder Wizard and the HP Embedded Web Server.
●
Use the Scan to Network Folder Setup Wizard (Windows)
●
Set up the Scan to Network Folder feature via the HP Embedded Web Server (Windows)
●
Set up the Scan to Network Folder feature via the HP Embedded Web Server (OS X)
Use the Scan to Network Folder Setup Wizard (Windows)
Some HP products include driver installation from a software CD. At the end of this installation is an option to
set up additional functionality. The setup wizards include the options for basic configuration. To launch the
wizard, click Scan to Network Folder Wizard.
After installation, access the setup wizard by clicking the Start button, selecting the Programs or All
Programs item, and then clicking the HP item. Click the product name item, and then click the Scan to
Network Folder Wizard to start the configuration process.
1. To add a new network folder, click the New button.
2. On the Start screen, enter the name for the folder that will display on the product control panel in the
Display Name field.
3. Click Browse to select an existing network folder, or click Share Path to set up a new shared network
folder. If you select Share Path, The Manage Network Shares dialog opens. Use this dialog to configure
the share settings, and then click OK to return to the Start screen.
4. To secure the folder, provide a 4-digit security PIN. Click Next.
5. On the Authenticate screen, provide the authentication credentials, and then click Next.
6. On the Configure screen, provide default settings for scan jobs saved to this folder. Click Next.
7. On the Finish screen, review the information and verify all the settings are correct. If there is an error,
click the Back button to correct the error. When finished, click the Save and Test button to test the
configuration and finish the setup.
Set up the Scan to Network Folder feature via the HP Embedded Web Server
(Windows)
1. Open the HP Embedded Web Server (EWS):
a.
From the Home screen on the product control panel, touch the Network
button to display
the IP address or host name.
54 Chapter 6 Scan ENWW
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
2. Click the Scan tab.
3. On the left navigation pane, click the Network Folder Setup link.
4. On the Network Folder Configuration page, click the New button.
a. In the Network Folder Information section, enter the Display Name and Network Path. If required,
enter the network Username and Password.
NOTE: The network folder must be shared for this feature to work. It can be shared for only you
or for other users.
b. Optional: To secure the folder from unauthorized access, enter a PIN in the Secure the Folder
Access with a PIN section. This PIN will be required every time someone uses the scan to network
folder feature.
c. In the Scan Settings section, adjust the scan settings.
Review all the information, then click Save and Test to save the information and test the connection, or
Save Only to save the information only.
Set up the Scan to Network Folder feature via the HP Embedded Web Server (OS X)
1. Use one of the following methods to open the Embedded Web Server (EWS) interface.
Use a Web browser to open the HP Embedded Web Server (EWS)
a.
From the Home screen on the product control panel, touch the Network
the IP address or host name.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the return key on the computer keyboard. The EWS
opens.
Use HP Utility to open the HP Embedded Web Server (EWS)
a. Use either of these methods to open HP Utility:
●
Open Applications, and then open the Hewlett-Packard folder. Select HP Utility.
●
From the Apple menu, open System Preferences, and then select Print & Fax, Print & Scan,
or Printers & Scanners. Select the product from the list of printers in the left pane. Click
Options & Supplies, click the Utility tab, and then click Open Printer Utility.
b. In HP Utility, select Scan to Network Folder.
button to display
ENWW Set up Scan to Network Folder (touchscreen models only) 55
c. Follow the instructions in HP Utility to configure a shared network folder. Click the Help Me Do
This button for detailed instructions.
d. Click the Register My Shared Folder button. The EWS opens.
2. In the EWS, click the Scan tab.
3. On the left navigation pane, click the Network Folder Setup link.
4. Click the New button under Network Folder Configuration.
●
In the Network Folder Information section, enter the Display Name and Network Path. If required,
enter the network Username and Password.
●
In the Secure the Folder Access with a PIN section, enter the PIN.
NOTE: You can assign a 4-digit security PIN to prevent unauthorized persons from saving scans
to the network folder. The PIN must be entered on the product control panel each time a scan is
performed.
●
In the Scan Settings section, adjust the scan settings.
5. Review all the information, then click Save and Test to save the information and test the connection, or
Save Only to save the information only.
NOTE: To create additional network folders, repeat these steps for each folder.
56 Chapter 6 Scan ENWW
Scan to a USB flash drive (touchscreen models only)
1. Load the document on the scanner glass according to the indicators on the product.
NOTE: For best results, load small-size paper (letter, A4, or smaller) with the long edge of the paper
along the left side of the scanner glass.
2. Insert a USB flash drive into the walk-up USB port.
3. From the Home screen on the product control panel, touch the Scan button.
4. Touch the Scan to USB Drive screen.
5. Touch the Scan button to scan and save the file. The product creates a folder named HPSCANS on the
USB drive, and it saves the file in .PDF or .JPG format using an automatically generated file name.
NOTE: When the summary screen opens, you can touch it to adjust settings.
You also can change the folder name.
ENWW Scan to a USB flash drive (touchscreen models only) 57
Scan to email (touchscreen models only)
Use the product control panel to scan a file directly to an email address. The scanned file is sent to the
address as an email message attachment.
NOTE: In order to use this feature, the product must be connected to a network and the Scan to Email
feature must be configured by using the Scan to Email Setup Wizard (Windows) or the HP Embedded Web
Server.
1. Load the document on the scanner glass according to the indicators on the product.
2. From the Home screen on the product control panel, touch the Scan button.
3. Touch the Scan to E-mail item.
4. Touch the Send an E-mail item.
5. Select the From address that you want to use. This is also known as an “outgoing email profile.”
NOTE: If the PIN feature has been set up, enter the PIN and touch the OK button. However, a PIN is not
required to use this feature.
6. Touch the To button and pick the address or group to which you want to send the file. Touch the Done
button when finished.
7. Touch the Subject button if you would like to add a subject line
8. Touch the Next button.
9. The control panel screen displays the scan settings.
●
If you want to change any of the settings, touch the Settings button, and then change the settings.
●
If the settings are correct, go to the next step.
10. Touch the Scan button to start the scan job.
58 Chapter 6 Scan ENWW
Scan to a network folder (touchscreen models only)
Use the product control panel to scan a document and save it to a folder on the network.
NOTE: In order to use this feature, the product must be connected to a network and the Scan to Network
Folder feature must be configured by using the Scan to Network Folder Setup Wizard (Windows) or the
HP Embedded Web Server.
1. Load the document on the scanner glass according to the indicators on the product.
2. From the Home screen on the product control panel, touch the Scan button.
3. Touch the Scan to Network Folder item.
4. In the list of network folders, select the folder to which you want to save the document.
5. The control panel screen displays the scan settings.
●
If you want to change any of the settings, touch the Settings button, and then change the settings.
●
If the settings are correct, go to the next step.
6. Touch the Scan button to start the scan job.
ENWW Scan to a network folder (touchscreen models only) 59
60 Chapter 6 Scan ENWW
7Fax
●
Set up to send and receive faxes
●
Send a fax
For more information:
www.hp.com/support/ljMFPM225, www.hp.com/support/ljMFPM226.
Go to
HP's all-inclusive help for the product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
ENWW 61
Set up to send and receive faxes
●
Before starting
●
Step 1: Identify the phone connection type
●
Step 2: Set up the fax
●
Step 3: Configure the fax time, date, and header
●
Step 4: Run a fax test
●
Step 5 (Optional): Configure settings for receiving digital faxes (Windows)
Before starting
Make sure that the product was fully set up before connecting the fax service.
NOTE: Use the telephone cable and any adapters that shipped with the product to connect the product to
the telephone jack.
NOTE: In countries/regions that use serial telephone systems, an adapter is shipped with the product. Use
the adapter to connect other telecom devices to the same telephone jack the product is connected to.
Complete the instructions in each of the following four steps:
Step 1: Identify the phone connection type on page 62.
1.
Step 2: Set up the fax on page 63.
2.
Step 3: Configure the fax time, date, and header on page 67.
3.
Step 4: Run a fax test on page 68.
4.
Step 1: Identify the phone connection type
Review the following equipment and service types to determine which setup method to use. The method
used depends on the equipment and services already installed on the phone system.
NOTE: The product is an analog device. HP recommends using the product on a dedicated analog telephone
line.
●
Dedicated phone line: The product is the only piece of equipment or service connected to the phone line
●
Voice calls: Voice and fax calls use the same phone line
●
Answering machine: An answering machine answers voice calls on the same phone line used for fax
calls
●
Voice mail: A voice-mail subscription service uses the same phone line as the fax
●
Distinctive ring service: A service from the telephone company that allows several phone numbers to
be associated with one phone line, and each number has a different ring pattern; the product detects
the ring pattern assigned to it and answers the call
●
Computer dial-up modem: A computer uses the phone line to connect to the Internet through a dial-up
connection
62 Chapter 7 Fax ENWW
●
DSL line: A digital subscriber line (DSL) service from the telephone company; this service might be called
ADSL in some countries/regions
●
PBX or ISDN phone system: A private branch exchange (PBX) phone system or an integrated services
digital network (ISDN) system
●
VoIP phone system: Voice over Internet protocol (VoIP) through an Internet provider
Step 2: Set up the fax
Click the link below that best describes the environment in which the product will be sending and receiving
faxes, and follow the setup instructions.
●
Dedicated phone line on page 63
●
Shared voice/fax line on page 64
●
Shared voice/fax line with an answering machine on page 65
NOTE: Instructions for only three of the connection types are included here. For more information about
connecting the product with other connection types, go to the support Web site for this product:
www.hp.com/support/ljMFPM225, www.hp.com/support/ljMFPM226
NOTE: This product is an analog fax device. HP recommends using the product on a dedicated analog
telephone line. For a digital environment, such as DSL, PBX, ISDN, or VoIP, make sure to use the correct filters
and configure the digital settings correctly. For more information, contact the digital service provider.
NOTE: Do not connect more than three devices to the telephone line.
NOTE: Voice mail is not supported with this product.
Dedicated phone line
Follow these steps to set up the product on a dedicated phone line with no additional services.
1. Connect the telephone cable to the fax port on the product and to the telephone jack on the wall.
NOTE: Some countries/regions might require an adapter for the telephone cable that came with the
product.
NOTE: On some products, the fax port might be above the phone port. Refer to the icons on the
product.
2. Set the product to answer fax calls automatically.
ENWW Set up to send and receive faxes 63
a. Turn the product on.
b. On the product control panel, press or touch the Setup
c. Open the Fax Setup menu.
d. Open the Basic Setup menu.
e. Select the Answer Mode setting.
f. Select the Automatic option.
3. Continue to
Shared voice/fax line
Follow these steps to set up the product on a shared voice/fax line.
1. Disconnect any devices that are connected to the telephone jack.
2. Connect the telephone cable to the fax port on the product and to the telephone jack on the wall.
NOTE: Some countries/regions might require an adapter to the telephone cable that came with the
product.
NOTE: On some products, the fax port might be above the phone port. Refer to the icons on the
product.
button.
Step 3: Configure the fax time, date, and header on page 67.
3. Remove the plug from the telephone line out port on the rear of the product, and then connect a phone
to this port.
4. Set the product to answer fax calls automatically.
a. Turn the product on.
b. On the product control panel, press or touch the Setup
c. Open the Fax Setup menu.
d. Open the Basic Setup menu.
e. Select the Answer Mode setting.
f. Select the Automatic option.
64 Chapter 7 Fax ENWW
button.
5. Set the product to check for a dial tone before sending a fax.
NOTE: This prevents the product from sending a fax while someone is on the telephone.
a. On the product control panel, press or touch the Setup button.
b. Open the Fax Setup menu.
c. Open the Advanced Setup menu.
d. Select the Detect Dial Tone setting, and then select On.
6. Continue to
Step 3: Configure the fax time, date, and header on page 67.
Shared voice/fax line with an answering machine
Follow these steps to set up the product on a shared voice/fax line with an answering machine.
1. Disconnect any devices that are connected to the telephone jack.
2. Open the cover on the telephone-line-out port on the rear of the product.
3. Connect the telephone cable to the fax port on the product and to the telephone jack on the wall.
NOTE: Some countries/regions might require an adapter for the telephone cable that came with the
product.
NOTE: On some products, the fax port might be above the phone port. Refer to the icons on the
product.
ENWW Set up to send and receive faxes 65
4. Connect the answering machine telephone cable to the telephone-line-out port on the rear of the
product.
NOTE: Connect the answering machine directly to the product, or the answering machine might record
fax tones from a sending fax machine and the product might not receive faxes.
NOTE: If the answering machine does not have a built-in telephone, connect a telephone to the OUT
port on the answering machine for convenience.
NOTE: On some products, the fax port might be above the phone port. Refer to the icons on the
product.
5. Configure the rings to answer setting on the product.
a. Turn the product on.
b. On the product control panel, press or touch the Setup
button.
c. Open the Fax Setup menu.
d. Open the Basic Setup menu.
e. Select the Rings to Answer option.
f. Use the numeric keypad on the product control panel to set the number of rings to 5 or more.
6. Set the product to answer fax calls automatically.
a. On the product control panel, press or touch the Setup
button.
b. Open the Fax Setup menu.
c. Open the Basic Setup menu.
d. Select the Answer Mode setting.
e. Select the Automatic option.
7. Set the product to check for a dial tone before sending a fax.
NOTE: This prevents the product from sending a fax while someone is on the telephone.
a. On the product control panel, press or touch the Setup button.
b. Open the Fax Setup menu.
66 Chapter 7 Fax ENWW
c. Open the Advanced Setup menu.
d. Select the Detect Dial Tone setting, and then select On.
8. Continue to
Step 3: Configure the fax time, date, and header on page 67.
Step 3: Configure the fax time, date, and header
Configure the product fax settings using one of the following methods:
●
HP Fax Setup Wizard on page 67 (if the software is installed)
●
Product control panel on page 67
●
HP Device Toolbox on page 68 (if the software is installed)
●
HP Embedded Web Server on page 68 (if the product is connected to a network)
NOTE: In the United States and many other countries/regions, setting the time, date, and other fax header
information is a legal requirement.
HP Fax Setup Wizard
Access the Fax Setup Wizard after initial setup and software installation by following these steps.
1. Click Start, and then click Programs.
2. Click HP, click the name of the product, and then click HP Fax Setup Wizard.
3. Follow the on-screen instructions in the HP Fax Setup Wizard to configure the fax settings.
4. Continue to
Product control panel
To use the control panel to set the date, time, and header, complete the following steps.
1. On the product control panel, press or touch the Setup
2. Open the Fax Setup menu.
3. Open the Basic Setup menu.
4. Scroll to and open the Time/Date button.
5. Select the 12-hour clock or 24-hour clock option.
6. Use the keypad to enter the current time.
NOTE: For touchscreen control panels, touch the 123 button to open a keypad that contains special
characters, if needed.
7. Select the date format.
8. Use the keypad to enter the current date.
9. Open the Fax Header menu.
Step 4: Run a fax test on page 68.
button.
ENWW Set up to send and receive faxes 67
10. Use the keypad to enter the fax number.
NOTE: The maximum number of characters for the fax number is 20.
11. Use the keypad to enter the company name or header.
NOTE: The maximum number of characters for the fax header is 25.
12. Continue to Step 4: Run a fax test on page 68.
HP Device Toolbox
1. Click the Start button, and then click the Programs item.
2. Click your HP product group, and then click the HP Device Toolbox item.
3. Click the Fax tab.
4. Follow the on-screen instructions to configure the fax settings.
5. Continue to
Step 4: Run a fax test on page 68.
HP Embedded Web Server
1. Open the HP Embedded Web Server (EWS):
a. LCD control panels: On the product control panel, press the Setup
Setup menu and then select Show IP Address to display the IP address or host name.
Touchscreen control panels: From the Home screen on the product control panel, touch the
Network
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
2. Click the Fax tab.
3. Follow the on-screen instructions to configure the fax settings.
4. Continue to
Step 4: Run a fax test on page 68.
button. Open the Network
button to display the IP address or host name.
Step 4: Run a fax test
Run a fax test to make sure that the fax is set up correctly.
1. On the product control panel, press or touch the Setup
2. Scroll to and open the Service menu.
3. Open the Fax Service menu.
4. Select the Run Fax Test option. The product prints a test report.
5. Review the report.
68 Chapter 7 Fax ENWW
button.
●
If the report indicates the product passed the test, the product is ready to send and receive faxes.
●
If the report indicates the product failed the test, review the report for more information about
fixing the problem. The fax troubleshooting checklist has more information on resolving fax
problems.
Step 5 (Optional): Configure settings for receiving digital faxes (Windows)
The product can save incoming digital faxes to a computer folder. Use the HP Digital Fax Setup Wizard to
configure the settings. This feature is available only for Windows.
1. Click Start, and then click Programs.
2. Click HP, click the name of the product, and then click Digital Fax Setup Wizard.
3. Follow the on-screen instructions to configure the settings.
ENWW Set up to send and receive faxes 69
Send a fax
●
Fax from the flatbed scanner
●
Fax from the document feeder
●
Send a fax using the HP software (Windows)
Fax from the flatbed scanner
LCD control panels
1. Place the document face-down on the scanner glass.
2. On the product control panel, use the keypad to enter the fax number.
3.
Press the Start Fax
4. If the document contains multiple pages, follow the control panel prompts to confirm and load
additional pages.
Touchscreen control panels
1. Place the document face-down on the scanner glass.
2. From the Home screen on the product control panel, touch the Fax button.
3. Use the keypad to enter the fax number.
4. Touch the Start Fax button.
5. The product prompts you to confirm that you are sending from the scanner glass. Touch the Yes button.
6. The product prompts you to load the first page. Touch the OK button.
7. The product scans the first page and then prompts you to load another page. If the document has
multiple pages, touch the Yes button. Continue this process until you have scanned all the pages.
8. When you have scanned the last page, touch the No button at the prompt. The product sends the fax.
button. The product starts the fax job.
Fax from the document feeder
1. Insert the originals into the document feeder
face-up.
CAUTION: To prevent damage to the product,
do not use an original that contains correction
tape, correction fluid, paper clips, or staples.
Also, do not load photographs, small originals, or
fragile originals into the document feeder.
70 Chapter 7 Fax ENWW
2. Adjust the paper guides until they are snug
against the paper.
3. On the product control panel, use the keypad to
enter the fax number.
4.
Press the Start Fax
button. The product starts
the fax job.
1. Insert the originals into the document feeder
face-up.
CAUTION: To prevent damage to the product,
do not use an original that contains correction
tape, correction fluid, paper clips, or staples.
Also, do not load photographs, small originals, or
fragile originals into the document feeder.
2. Adjust the paper guides until they are snug
against the paper.
3. From the Home screen on the product control
panel, touch the Fax button.
4. Use the keypad to enter the fax number.
5. Touch the Start Fax button.
ENWW Send a fax 71
Send a fax using the HP software (Windows)
1. Load the document.
●
If you are loading an original on the scanner glass, place it on the scanner glass face-down, in the
left rear corner of the scanner glass.
●
If you are loading multiple pages in the document feeder, load the pages face-up, and then adjust
the paper guides until they are snug against the paper.
NOTE: If documents are in the document feeder and on the scanner glass at the same time, the
product processes the document in the document feeder and not the one on the scanner glass.
2. Click Start, click Programs (or All Programs in Windows XP), and then click HP.
3. Click the product name, and then click HP Send Fax. The fax software opens.
4. Enter the fax number of one or more recipients.
5. Click Send Now.
72 Chapter 7 Fax ENWW
8 Manage the product
●
Use HP Web Services applications (touchscreen models only)
●
Change the product connection type (Windows)
●
Advanced configuration with HP Embedded Web Server (EWS) and HP Device Toolbox (Windows)
●
Advanced configuration with HP Utility for Mac OS X
●
Configure IP network settings
●
HP Web Jetadmin
●
Product security features
●
Economy settings
●
Update the firmware
For more information:
www.hp.com/support/ljMFPM225, www.hp.com/support/ljMFPM226.
Go to
HP's all-inclusive help for the product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
ENWW 73
Use HP Web Services applications (touchscreen models only)
Several innovative applications are available for this product that you can download directly from the
Internet. For more information and to download these applications go to the HP Connected Web site at
www.hpconnected.com.
To use this feature, the product must be connected to a computer or network that has an Internet
connection. HP Web Services must be enabled on the product.
1. From the Home screen on the product control panel, touch the Web Services
2. Touch the Enable Web Services button.
After you download an application from the HP Connected Web site, it is available in the Apps menu on
the product control panel. This process enables both HP Web Services and the Apps menu.
button.
74 Chapter 8 Manage the product ENWW
Change the product connection type (Windows)
If you are already using the product and you wish to change the way it is connected, use the Reconfigure
your HP Device shortcut on your computer desktop to change the connection. For example, you can
reconfigure the product to use a different wireless address, to connect to a wired or wireless network, or
change from a network connection to a USB connection. You can change the configuration without inserting
the product CD. After you select the type of connection you wish to make, the program goes directly to the
portion of the product setup procedure that needs to change.
ENWW Change the product connection type (Windows) 75
Advanced configuration with HP Embedded Web Server (EWS) and HP Device Toolbox (Windows)
Use the HP Embedded Web Server to manage printing functions from your computer instead of the product
control panel.
●
View product status information
●
Determine the remaining life for all supplies and order new ones
●
View and change tray configurations
●
View and change the product control-panel menu configuration
●
View and print internal pages
●
Receive notification of product and supplies events
●
View and change network configuration
The HP Embedded Web Server works when the product is connected to an IP-based network. The HP
Embedded Web Server does not support IPX-based product connections. You do not have to have Internet
access to open and use the HP Embedded Web Server.
When the product is connected to the network, the HP Embedded Web Server is automatically available.
NOTE: HP Device Toolbox is available only if you performed a full installation when you installed the
product. Depending on how the product is connected, some features might not be available.
NOTE: The HP Embedded Web Server is not accessible beyond the network firewall.
Open the HP Embedded Web Server (EWS) from the Start menu
1. Click the Start button, and then click the Programs item.
2. Click your HP product group, and then click the HP Device Toolbox item.
Open the HP Embedded Web Server (EWS) from a Web browser
1. LCD control panels: On the product control panel, press the Setup
menu and then select Show IP Address to display the IP address or host name.
Touchscreen control panels: From the Home screen on the product control panel, touch the Network
button to display the IP address or host name.
2. Open a Web browser, and in the address line, type the IP address or host name exactly as it displays on
the product control panel. Press the Enter key on the computer keyboard. The EWS opens.
button. Open the Network Setup
76 Chapter 8 Manage the product ENWW
Tab or section Description
Home tab
Provides product, status, and
configuration information.
System tab
Provides the ability to configure the
product from your computer.
●
Device Status: Shows the product status and shows the approximate percent life
remaining of HP supplies.
●
Supplies Status: Shows the approximate percent life remaining of HP supplies. Actual
supply life remaining can vary. Consider having a replacement supply available to install
when print quality is no longer acceptable. The supply does not need to be replaced
unless the print quality is no longer acceptable.
●
Device Configuration: Shows the information found on the product configuration page.
●
Network Summary: Shows the information found on the product network configuration
page.
●
Reports: Print the configuration and supplies status pages that the product generates.
●
Event Log: Shows a list of all product events and errors.
●
Device Information: Provides basic product and company information.
●
Paper Setup: Change the default paper-handling settings for the product.
●
Print Quality: Change the default print-quality settings for the product.
●
EcoSMART Console: Change the default times for entering Sleep mode or Auto Power
Down mode. Configure which events cause the product to wake.
●
Paper Types: Configure print modes that correspond to the paper types that the product
accepts.
●
System Setup: Change the system defaults for the product.
Print tab
Provides the ability to change
default print settings from your
computer.
Fax tab
(Fax products only)
●
Service: Perform the cleaning procedure on the product.
●
Save and Restore: Save the current settings for the product to a file on the computer.
Use this file to load the same settings onto another product or to restore these settings
to this product at a later time.
●
Administration: Set or change the product password. Enable or disable product features.
NOTE: The System tab can be password-protected. If this product is on a network, always
consult with the administrator before changing settings on this tab.
●
Printing: Change the default product print settings, such as number of copies and paper
orientation. These are the same options that are available on the control panel.
●
PCL5c: View and change the PCL5c settings.
●
PostScript: Turn off or on the Print PS Errors feature.
●
Receive Options: Configure how the product handles incoming faxes.
●
Phone Book: Add or delete entries in the fax phone book.
●
Junk Fax List: Set fax numbers to block from sending faxes to the product.
●
Fax Activity Log: Review recent fax activity for the product.
ENWW Advanced configuration with HP Embedded Web Server (EWS) and HP Device Toolbox (Windows) 77
Tab or section Description
Scan tab
(touchscreen models only)
Networking tab
(Network-connected products only)
Provides the ability to change
network settings from your
computer.
HP Web Services tab Use this tab to set up and use various Web tools with the product.
Configure the Scan to Network Folder and Scan to E-mail features.
●
Network Folder Setup: Configure folders on the network to which the product can save a
scanned file.
●
Scan to E-mail Setup: Begin the process to set up the Scan to E-mail feature.
●
Outgoing E-mail Profiles: Set an email address that will appear as the “from” address
for all emails sent from the product. Configure the SMTP Server information.
●
E-mail Address Book: Add or delete entries in the email address book.
●
E-mail Options: Configure a default subject line and body text. Configure default scan
settings for emails.
Network administrators can use this tab to control network-related settings for the product
when it is connected to an IP-based network. It also allows the network administrator to set
up Wireless Direct functionality. This tab does not appear if the product is directly connected
to a computer.
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Advanced configuration with HP Utility for Mac OS X
Use the HP Utility to check product status or to view or change product settings from your computer.
You can use the HP Utility when the product is connected with a USB cable or is connected to a TCP/IP-based
network.
Open HP Utility
1. At the computer, open the System Preferences menu, and then click Print & Fax, Print & Scan, or
Printers & Scanners.
2. Select the product in the list.
3. Click the Options & Supplies button.
4. Click the Utility tab.
5. Click the Open Printer Utility button.
HP Utility features
The HP Utility toolbar includes these items:
●
Devices: Click this button to show or hide Mac products found by the HP Utility.
●
All Settings: Click this button to return to the HP Utility main view.
●
HP Support: Click this button to open a browser and go to the HP support Web site.
●
Supplies: Click this button to open the HP SureSupply Web site.
●
Registration: Click this button to open the HP registration Web site.
●
Recycling: Click this button to open the HP Planet Partners Recycling Program Web site.
HP Utility consists of pages that you open by clicking in the All Settings list. The following table describes the
tasks that you can perform with HP Utility.
Menu Description
Information And Support
●
Supplies Status: Show the product supplies status and provides links for ordering
supplies online.
●
Device Information: Show information about the currently selected product,
including the product Service ID (if assigned), the firmware version (FW Version),
the Serial Number, and the IP address.
●
File Upload: Transfer files from the computer to the product. You can upload the
following types of files:
◦
HP LaserJet printer command language (.PRN)
◦
Portable document format (.PDF)
ENWW Advanced configuration with HP Utility for Mac OS X 79
Menu Description
◦
◦
●
HP Connected: Access the HP Connected Web site.
●
Upload Fonts: Upload fonts from your computer to the product.
Postscript (.PS)
Text (.TXT)
Printer Settings
Information Message Center: Display error events that have occurred with the product.
Fax Settings
(MFP fax models only)
Scan Settings
(MFP touchscreen models only)
●
Auto-off: Configure the product to automatically turn off after a period of
inactivity. You can adjust the number of minutes after which the product turns off.
●
Network Settings: Configure the network settings, such as the IPv4 settings, IPv6
settings, Bonjour settings, and other settings.
●
Supplies Management: Configure how the product should behave when supplies
are nearing the end of their estimated life.
●
Trays Configuration: Change paper size and type for each of the trays.
●
Additional Settings: Open the HP Embedded Web Server (EWS) for the product.
NOTE: USB connections are not supported.
●
Basic Fax Settings: Set up the fields in the fax header and configure how the
product answers incoming calls.
●
Junk Fax Blocking: Store the fax numbers you want to block.
●
Fax Forwarding: Set up the product to send the incoming faxes to a different
number.
●
Fax Logs: View the logs of all faxes.
●
Fax Speed Dials: Add fax numbers to the speed dial list.
●
Scan to E-mail: Open the HP Embedded Web Server (EWS) page for configuring
settings for scanning to email.
●
Scan to Network Folder: Open the HP Embedded Web Server (EWS) page for
configuring settings for scanning to a network folder.
NOTE: USB connections are not supported.
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Configure IP network settings
●
Printer sharing disclaimer
●
View or change network settings
●
Rename the product on a network
●
Manually configure IPv4 TCP/IP parameters from the control panel
Printer sharing disclaimer
HP does not support peer-to-peer networking, as the feature is a function of Microsoft operating systems
and not of the HP printer drivers. Go to Microsoft at
View or change network settings
Use the HP Embedded Web Server to view or change IP configuration settings.
www.microsoft.com.
1. LCD control panels: On the product control panel, press the Setup
menu and then select Show IP Address to display the IP address or host name.
Touchscreen control panels: From the Home screen on the product control panel, touch the Network
button to display the IP address or host name.
2. Click the Networking tab to obtain network information. Change settings as needed.
Rename the product on a network
If you want to rename the product on a network so that it can be uniquely identified, use the HP Embedded
Web Server.
1. Open the HP Embedded Web Server (EWS):
a. LCD control panels: On the product control panel, press the Setup
Setup menu and then select Show IP Address to display the IP address or host name.
Touchscreen control panels: From the Home screen on the product control panel, touch the
Network
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
button to display the IP address or host name.
button. Open the Network Setup
button. Open the Network
2. Open the System tab.
3. On the Device Information page, the default product name is in the Device Status field. You can change
this name to uniquely identify this product.
NOTE: Completing the other fields on this page is optional.
4. Click the Apply button to save the changes.
ENWW Configure IP network settings 81
Manually configure IPv4 TCP/IP parameters from the control panel
Use the control-panel menus to manually set an IPv4 address, subnet mask, and default gateway.
1. On the product control panel, press or touch the Setup
2. Scroll to and open the Network Setup menu.
3. Open the IPv4 Config menu, and then select Manual.
4. Use the keypad to enter the IP address, and press or touch the OK button.
5. Use the keypad to enter the subnet mask, and press or touch the OK button.
6. Use the keypad to enter the default gateway, and press or touch the OK button.
button.
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HP Web Jetadmin
HP Web Jetadmin is an award-winning, industry-leading tool for efficiently managing a wide variety of
networked HP products, including printers, multifunction products, and digital senders. This single solution
allows you to remotely install, monitor, maintain, troubleshoot, and secure your printing and imaging
environment — ultimately increasing business productivity by helping you save time, control costs, and
protect your investment.
HP Web Jetadmin upgrades are periodically made available to provide support for specific product features.
Go to
www.hp.com/go/webjetadmin and click the Self Help and Documentation link to learn more about
upgrades.
ENWW HP Web Jetadmin 83
Product security features
The product supports security standards and recommended protocols that help you keep the product secure,
protect critical information on your network, and simplify the way you monitor and maintain the product.
For in-depth information about HP's secure imaging and printing solutions, visit
secureprinting. The site provides links to white papers and FAQ documents about security features.
www.hp.com/go/
Set or change the product password using the HP Embedded Web Server
Use the HP Embedded Web Server to set a password or change an existing password for a product on a
network.
1. Open the HP Embedded Web Server (EWS):
a. LCD control panels: On the product control panel, press the Setup
Setup menu and then select Show IP Address to display the IP address or host name.
Touchscreen control panels: From the Home screen on the product control panel, touch the
Network
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it
displays on the product control panel. Press the Enter key on the computer keyboard. The EWS
opens.
2. Click the System tab, and click either the Product Security or the Administration link.
button to display the IP address or host name.
button. Open the Network
NOTE: If a password has previously been set, you are prompted to provide the password. Enter the
password, and then click the Apply button.
3. Enter the new password in the Password box and in the Confirm Password box.
4. At the bottom of the window, click the Apply button to save the password.
NOTE: For products connected with a USB cable to a Windows computer, use the HP Device Toolbox to
change the product password:
1. Click the Start button, and then click the Programs item.
2. Click your HP product group, and then click the HP Device Toolbox item.
3. Click the System tab.
4. Click Administration, and locate the area to change the password.
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Economy settings
●
Print with EconoMode
●
Configure the Sleep/Auto Off After setting
Print with EconoMode
This product has an EconoMode option for printing drafts of documents. Using EconoMode can use less toner.
However, using EconoMode can also reduce print quality.
HP does not recommend the full-time use of EconoMode. If EconoMode is used full-time, the toner supply
might outlast the mechanical parts in the toner cartridge. If print quality begins to degrade and is no longer
acceptable, consider replacing the toner cartridge.
NOTE: If this option is not available in your print driver, you can set it using the HP Embedded Web Server.
1. From the software program, select the Print option.
2. Select the product, and then click the Properties or Preferences button.
3. Click the Paper/Quality tab.
4. Click the EconoMode check box.
Configure the Sleep/Auto Off After setting
LCD control panel
1. On the product control panel, press the Setup
2. Open the following menus:
3. Use the arrow keys to select the time for the Sleep/Auto Off delay, and then press the OK button.
4. The product automatically wakes when it receives jobs or when you press a button on the product
button.
●
System Setup
●
Energy Settings
●
Sleep/Auto Off
●
Sleep/Auto Off After
NOTE: The default value is 15 Minutes.
control panel. You can change which events cause the product to wake. Open the following menus:
●
System Setup
●
Energy Settings
●
Sleep/Auto Off
●
Wake Events
To turn off a wake event, select the event, and then select the No option.
ENWW Economy settings 85
Touchscreen control panel
1.
From the Home screen on the product control panel, touch the Setup
button.
2. Open the following menus:
●
System Setup
●
Energy Settings
●
Sleep/Auto Off
●
Sleep/Auto Off After
3. Select the time for the Sleep/Auto Off delay.
NOTE: The default value is 15 Minutes.
4. The product automatically wakes when it receives jobs or when you touch the screen on the product
control panel. You can change which events cause the product to wake. Open the following menus:
●
System Setup
●
Energy Settings
●
Sleep/Auto Off
●
Wake Events
Active wake events have a blue square next to the name. To turn off a wake event, touch the name of
the event. The blue square changes to black. Touch the Done button.
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Update the firmware
HP offers periodic product updates, new Web Services apps, and new features to existing Web Services apps.
Follow these steps to update the product firmware for a single product. When you update the firmware, Web
Service apps will update automatically.
There are two supported methods to perform a firmware update on this product. Use only one of the
following methods to update the product firmware.
Method one: Update the firmware using the control panel
Use these steps to load the firmware from the control panel (for network-connected products only), and/or
set the product to automatically load future firmware updates. For USB-connected products, skip to method
two.
1. Make sure the product is connected to a wired (Ethernet) or wireless network with an active Internet
connection.
NOTE: The product must be connected to the internet to update the firmware via a network
connection.
2. From the Home screen on the product control panel, open the Setup menu.
●
For touchscreen control panels, touch the Setup
●
For standard control panels, press the left or right arrow button.
3. Scroll to and open the Service menu, and then open the LaserJet Update menu.
NOTE: If the LaserJet Update option is not listed, use method two.
4. Check for updates.
●
For touchscreen control panels, touch Check for Updates Now.
●
For standard control panels, select Check for Update.
NOTE: The product automatically checks for an update, and if a newer version is detected, the update
process automatically starts.
5. Set the product to automatically update the firmware when updates become available.
From the Home screen on the product control panel, open the Setup menu.
●
For touchscreen control panels, touch the Setup
●
For standard control panels, press the left or right arrow button.
Scroll to and open the Service menu, open the LaserJet Update menu, and then select the Manage
Updates menu.
button.
button.
Set the product to automatically update the firmware.
●
For touchscreen control panels, set the Allow Updates option to YES, and then set the Check
automatically option to ON.
●
For standard control panels, set the Allow Updates option to YES, and then set the Automatic
Check option to ON.
ENWW Update the firmware 87
Method two: Update the firmware using the Firmware Update Utility
Use these steps to manually download and install the Firmware Update Utility from HP.com.
NOTE: This method is the only firmware update option available for products connected to the computer
via a USB cable. It also works for products connected to a network.
1. Go to www.hp.com/go/support, click the Drivers & Software link, type the product name in the search
field, press the ENTER button, and then select the product from the list of search results.
2. Select the operating system.
3. Under the Firmware section, locate the Firmware Update Utility.
4. Click Download, click Run, and then click Run again.
5. When the utility launches, select the product from the drop-down list, and then click Send Firmware.
NOTE: To print a configuration page to verify the installed firmware version before or after the update
process, click Print Config.
6. Follow the on-screen instructions to complete the installation, and then click the Exit button to close
the utility.
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9 Solve problems
●
Customer support
●
Control panel help system (touchscreen models only)
●
Restore the factory-set defaults
●
A Cartridge is low or Cartridge is very low message displays on the product control panel
●
Product does not pick up paper or misfeeds
●
Clear jams
●
Improve print quality
●
Improve copy and scan quality
●
Improve fax image quality
●
Solve wired network problems
●
Solve wireless network problems
●
Solve fax problems
For more information:
www.hp.com/support/ljMFPM225, www.hp.com/support/ljMFPM226.
Go to
HP's all-inclusive help for the product includes the following information:
●
Install and configure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
ENWW 89
Customer support
Get telephone support for your country/region
Have the product name, serial number, date of purchase, and
problem description ready.
Get 24-hour Internet support
Download software utilities, drivers, and electronic information
Order additional HP service or maintenance agreements
Register your product
Country/region phone numbers are on the flyer that was in the
box with your product or at
www.hp.com/support/ljMFPM225, www.hp.com/support/
ljMFPM226
www.hp.com/support/ljMFPM225, www.hp.com/support/
ljMFPM226
www.hp.com/go/carepack
www.register.hp.com
www.hp.com/support/.
90 Chapter 9 Solve problems ENWW
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