User Guide
LaserJet Enterprise MFP M630
www.hp.com/support/ljMFPM630
Flow MFP M630zM630fM630dn
M630h
Flow MFP M630h
HP LaserJet Enterprise MFP M630
User Guide
Copyright and License
Trademark Credits
© Copyright 2017 HP Development Company,
L.P.
Reproduction, adaptation, or translation without
prior written permission is prohibited, except as
allowed under the copyright laws.
The information contained herein is subject to
change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products and
services. Nothing herein should be construed as
constituting an additional warranty. HP shall not
be liable for technical or editorial errors or
omissions contained herein.
Edition 3, 3/2019
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oup.
Table of contents
1 Product introduction ................................................................................................................................................................................. 1
Product comparison and specications ................................................................................................................................ 2
Power consumption, electrical specications, and acoustic emissions ...................................................... 6
Operating environment specications ............................................................................................................. 6
Product views ............................................................................................................................................................................ 7
Product front view ............................................................................................................................................... 7
Product back view ................................................................................................................................................ 8
Interface ports ...................................................................................................................................................... 9
Serial number and product number location .................................................................................................. 9
Control-panel view ............................................................................................................................................ 10
Product hardware setup and software installation .......................................................................................................... 12
2 Paper trays .............................................................................................................................................................................................. 13
Load Tray 1 ............................................................................................................................................................................. 14
Load Tray 2 and the 500-sheet trays ................................................................................................................................. 17
Load the 1,500-sheet high-capacity input tray ................................................................................................................ 20
Congure the stapling mailbox accessory ......................................................................................................................... 23
Load staples ....................................................................................................................................................... 23
Congure the default staple location ............................................................................................................. 25
Congure the operation mode ........................................................................................................................ 26
3 Parts, supplies, and accessories .......................................................................................................................................................... 27
Order parts, accessories, and supplies ............................................................................................................................... 28
Ordering .............................................................................................................................................................. 28
Parts and supplies ............................................................................................................................................. 28
Accessories ......................................................................................................................................................... 30
Replace the toner cartridge .................................................................................................................................................. 31
4 Print .......................................................................................................................................................................................................... 35
Print tasks (Windows) ............................................................................................................................................................ 36
How to print (Windows) .................................................................................................................................... 36
ENWW iii
Automatically print on both sides (Windows) ............................................................................................... 37
Manually print on both sides (Windows) ........................................................................................................ 37
Print multiple pages per sheet (Windows) .................................................................................................... 38
Select the paper type (Windows) .................................................................................................................... 38
Additional print tasks ........................................................................................................................................ 39
Print tasks (OS X) .................................................................................................................................................................... 40
How to print (OS X) ............................................................................................................................................ 40
Automatically print on both sides (OS X) ....................................................................................................... 40
Manually print on both sides (OS X) ................................................................................................................ 40
Print multiple pages per sheet (OS X) ............................................................................................................ 40
Select the paper type (OS X) ............................................................................................................................ 41
Additional print tasks ........................................................................................................................................ 41
Store print jobs on the product to print later ..................................................................................................................... 42
Introduction ........................................................................................................................................................ 42
Create a stored job (Windows) ......................................................................................................................... 42
Create a stored job (OS X) ................................................................................................................................. 43
Print a stored job ............................................................................................................................................... 44
Delete a stored job ............................................................................................................................................ 44
HP Wireless Direct and NFC Printing ................................................................................................................................... 46
Mobile printing ........................................................................................................................................................................ 47
Introduction ........................................................................................................................................................ 47
HP ePrint via email ............................................................................................................................................ 47
HP ePrint software ............................................................................................................................................ 47
AirPrint ................................................................................................................................................................. 48
Android embedded printing ............................................................................................................................. 48
Print from the USB port ........................................................................................................................................................ 49
Enable the USB port for printing ..................................................................................................................... 49
Print USB documents ........................................................................................................................................ 49
5 Copy .......................................................................................................................................................................................................... 51
Make a copy ............................................................................................................................................................................. 52
Copy on both sides (duplex) ................................................................................................................................................. 54
Copy on both sides automatically ................................................................................................................... 54
Copy on both sides manually ........................................................................................................................... 54
Optimize copy quality for text or pictures .......................................................................................................................... 55
Use advanced image processing features for copying (Flow models only) .................................................................. 56
Sharpness adjustment for copies ................................................................................................................... 56
Erase edges for copies ...................................................................................................................................... 56
Automatic tone adjustment for copies ........................................................................................................... 56
iv ENWW
6 Scan .......................................................................................................................................................................................................... 59
Set up Scan to Email .............................................................................................................................................................. 60
Use the E-Mail Setup Wizard ........................................................................................................................... 60
Set up the Scan to Email feature via the HP Embedded Web Server ........................................................ 60
Set up personal and network contacts .......................................................................................................... 61
Add contacts to the address book from the product control panel ...................................... 62
Congure Microsoft Outlook with Google Gmail .......................................................................................... 64
Set up Save to Network Folder ............................................................................................................................................ 66
Use the Save to Network Folder Quick Set Wizard ....................................................................................... 66
Set up Save to Network Folder via the HP Embedded Web Server ........................................................... 66
Complete the destination folder settings ...................................................................................................... 67
Add Network Folder Path – Save to a standard shared network folder ............................... 67
Add Network Folder Path – Save to an FTP Server ................................................................. 68
Send only to folders with read and write access ...................................................................... 69
Allow sending to folders with write-access only ...................................................................... 69
Set up Save to USB ................................................................................................................................................................ 70
Set up Save to SharePoint® (Flow models only) ............................................................................................................... 71
Create a Quick Set .................................................................................................................................................................. 73
Send a scanned document to one or more email addresses ......................................................................................... 75
Send email by entering email addresses manually ..................................................................................... 75
Send email by using the address book .......................................................................................................... 77
Send a scanned document to a network folder ................................................................................................................ 80
Use image-processing features for scanning .................................................................................................................... 83
Select document le types for scanning ....................................................................................................... 83
Optimize scanned images for text or pictures .............................................................................................. 84
Select the output quality or le size for scanned images ........................................................................... 84
Specify the number of sides for original documents .................................................................................. 85
Select the resolution for scanned images ..................................................................................................... 85
Automatic color detection for scanning ......................................................................................................... 86
Specify the size for original documents ........................................................................................................ 86
Select notication options for scanning ........................................................................................................ 87
Adjust sharpness for scanning ........................................................................................................................ 87
Adjust darkness for scanning .......................................................................................................................... 88
Adjust contrast for scanning ............................................................................................................................ 88
Clean up the background for scanning ........................................................................................................... 88
Erase edges for scanning ................................................................................................................................. 89
Use the Job Build mode for scanning ............................................................................................................. 89
Suppress blank pages for scanning ................................................................................................................ 90
Use advanced image processing features for scanning (Flow models only) ................................................................ 91
Select Optical Character Recognition (OCR) le types for scanning .......................................................... 91
Automatic page cropping for scanning .......................................................................................................... 92
ENWW v
Automatic image orientation for scanning .................................................................................................... 93
Automatic tone adjustment for scanning ...................................................................................................... 93
Automatic multi-feed detection for scanning (HP EveryPage) .................................................................. 93
Use the image preview feature ............................................................................................................................................ 95
Use HP Flow CM solution (Flow models only) .................................................................................................................... 97
7 Fax ............................................................................................................................................................................................................. 99
Set up fax .............................................................................................................................................................................. 100
The rst time the product is turned on with a fax accessory installed ................................................... 100
After initial product hardware setup ............................................................................................................ 100
Change fax congurations ................................................................................................................................................. 101
Fax dialing settings ......................................................................................................................................... 101
General fax send settings .............................................................................................................................. 102
Fax receive settings ........................................................................................................................................ 103
Send a fax ............................................................................................................................................................................. 105
8 Manage the product ............................................................................................................................................................................. 107
Advanced conguration with HP Embedded Web Server (EWS) .................................................................................. 108
How to access the HP Embedded Web Server (EWS) ................................................................................ 108
HP Embedded Web Server features ............................................................................................................. 109
Information tab ........................................................................................................................... 109
General tab .................................................................................................................................. 110
Copy/Print tab ............................................................................................................................. 110
Scan/Digital Send tab ................................................................................................................ 111
Fax tab .......................................................................................................................................... 112
Troubleshooting tab ................................................................................................................... 112
Security tab ................................................................................................................................. 113
HP Web Services tab .................................................................................................................. 113
Networking tab ........................................................................................................................... 114
Other Links list ............................................................................................................................ 115
HP Utility for Mac OS X ........................................................................................................................................................ 116
Open HP Utility ................................................................................................................................................ 116
HP Utility features ........................................................................................................................................... 116
Congure IP network settings ........................................................................................................................................... 118
Printer sharing disclaimer .............................................................................................................................. 118
View or change network settings ................................................................................................................. 118
Rename the product on a network .............................................................................................................. 118
Manually congure IPv4 TCP/IP parameters from the control panel ..................................................... 119
Manually congure IPv6 TCP/IP parameters from the control panel ..................................................... 119
Link speed and duplex settings .................................................................................................................... 120
Product security features ................................................................................................................................................... 121
vi ENWW
Security statements ....................................................................................................................................... 121
IP Security ......................................................................................................................................................... 121
Sign in to the product ..................................................................................................................................... 121
Assign a system password ............................................................................................................................ 121
Encryption support: HP High Performance Secure Hard Disks ................................................................ 122
Lock the formatter .......................................................................................................................................... 122
Economy settings ................................................................................................................................................................ 123
Print with EconoMode .................................................................................................................................... 123
Set the sleep timer and congure the product to use 1 watt or less of power .................................... 123
Set the Sleep Schedule ................................................................................................................................... 124
HP Web Jetadmin ................................................................................................................................................................. 126
Software and rmware updates ........................................................................................................................................ 127
9 Solve problems ..................................................................................................................................................................................... 129
Customer support ................................................................................................................................................................ 130
Control panel help system ................................................................................................................................................. 131
Restore factory-set defaults .............................................................................................................................................. 132
A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel ............................... 133
Change the “Very Low” settings ................................................................................................................... 133
For products with fax capability ............................................................................................... 133
Order supplies .................................................................................................................................................. 134
Product does not pick up paper or misfeeds .................................................................................................................. 135
The product does not pick up paper ............................................................................................................ 135
The product picks up multiple sheets of paper .......................................................................................... 135
The document feeder jams, skews, or picks up multiple sheets of paper ............................................ 135
Clean the pickup rollers and separation pad in the document feeder .................................................... 136
Clear paper jams .................................................................................................................................................................. 138
Jam locations ................................................................................................................................................... 138
Auto-navigation for clearing jams ................................................................................................................ 138
Experiencing frequent or recurring paper jams? ....................................................................................... 138
Clear jams in the document feeder .............................................................................................................. 140
Clear jams in Tray 1 ......................................................................................................................................... 144
Clear jams in Tray 2, 3, or 4 ........................................................................................................................... 147
Clear jams in the 1,500-sheet high-capacity input tray (Tray 5) ............................................................. 149
Clear jams in the right door ........................................................................................................................... 152
Clear jams in the lower-right door ................................................................................................................ 153
Clear jams in the duplexer and fuser ........................................................................................................... 154
Clear jams under the top cover and in the registration area .................................................................... 158
Clear jams in the output bin ........................................................................................................................... 161
Clear jams in the stapling mailbox accessory ............................................................................................. 161
Clear staple jams in the stapling mailbox accessory ................................................................................. 163
ENWW vii
Improve print quality ........................................................................................................................................................... 168
Print from a dierent software program .................................................................................................... 168
Check the paper-type setting for the print job ........................................................................................... 168
Check the paper type setting (Windows) ................................................................................ 168
Check the paper type setting (OS X) ........................................................................................ 168
Check toner-cartridge status ........................................................................................................................ 169
Clean the product ............................................................................................................................................ 169
Print a cleaning page .................................................................................................................. 169
Check the scanner glass for dirt and smudges ..................................................................... 170
Visually inspect the toner cartridge ............................................................................................................. 171
Check paper and the printing environment ................................................................................................ 171
Step one: Use paper that meets HP specications ............................................................... 171
Step two: Check the environment ............................................................................................ 172
Step three: Set the individual tray alignment ........................................................................ 172
Check the EconoMode settings ..................................................................................................................... 172
Try a dierent print driver .............................................................................................................................. 173
Improve copy image quality ............................................................................................................................................... 175
Check the scanner glass for dirt and smudges .......................................................................................... 175
Calibrate the scanner ...................................................................................................................................... 176
Check the paper settings ............................................................................................................................... 177
Step one: Check the paper size and type conguration ....................................................... 177
Step two: Select the tray to use for the copy ......................................................................... 177
Check the image-adjustment settings ........................................................................................................ 177
Optimize copy quality for text or pictures ................................................................................................... 177
Edge-to-edge copying .................................................................................................................................... 178
Clean the pickup rollers and separation pad in the document feeder .................................................... 178
Improve scan image quality ............................................................................................................................................... 180
Check the scanner glass for dirt and smudges .......................................................................................... 180
Check the scan/send settings from the product control panel ............................................................... 181
Check the resolution settings ................................................................................................... 181
Check the color settings ............................................................................................................ 182
Check the image-adjustment settings .................................................................................... 182
Optimize scan quality for text or pictures .............................................................................. 182
Check the output-quality settings ........................................................................................... 183
Clean the pickup rollers and separation pad in the document feeder .................................................... 183
Improve fax image quality .................................................................................................................................................. 185
Send-fax quality issues .................................................................................................................................. 185
Check the scanner glass for dirt and smudges ..................................................................... 185
Check the send-fax resolution settings .................................................................................. 186
Check the image-adjustment settings .................................................................................... 187
Optimize fax quality for text or pictures ................................................................................. 187
viii ENWW
Check the error-correction settings ......................................................................................... 187
Send to a dierent fax machine ............................................................................................... 188
Clean the pickup rollers and separation pad in the document feeder ............................... 188
Receive-fax quality issues ............................................................................................................................. 189
Check the t-to-page setting ................................................................................................... 189
Check the sender's fax machine ............................................................................................... 189
Solve wired network problems .......................................................................................................................................... 191
Poor physical connection ............................................................................................................................... 191
The computer is using the incorrect IP address for the product ............................................................. 191
The computer is unable to communicate with the product ..................................................................... 191
The product is using incorrect link and duplex settings for the network ............................................... 192
New software programs might be causing compatibility problems ....................................................... 192
The computer or workstation might be set up incorrectly ....................................................................... 192
The product is disabled, or other network settings are incorrect ........................................................... 192
Solve fax problems .............................................................................................................................................................. 193
Checklist for solving fax problems ............................................................................................................... 193
What type of phone line are you using? ................................................................................. 193
Are you using a surge-protection device? .............................................................................. 193
Are you using a phone company voice-messaging service or an answering machine? . 193
Does your phone line have a call-waiting feature? ............................................................... 194
Check fax accessory status ....................................................................................................... 194
General fax problems ..................................................................................................................................... 195
The fax failed to send ................................................................................................................ 195
An Out of Memory status message displays on the product control panel ...................... 195
Print quality of a photo is poor or prints as a gray box ........................................................ 195
You touched the Stop button to cancel a fax, but the fax was still sent ............................ 195
No fax address book button displays ...................................................................................... 195
Not able to locate the Fax settings in HP Web Jetadmin ...................................................... 195
The header is appended to the top of the page when the overlay option is enabled ..... 195
A mix of names and numbers is in the recipients box .......................................................... 195
A one-page fax prints as two pages ........................................................................................ 196
A document stops in the document feeder in the middle of faxing ................................... 196
The volume for sounds coming from the fax accessory is too high or too low ............... 196
Index ........................................................................................................................................................................................................... 197
ENWW ix
x ENWW
1 Product introduction
●
Product comparison and specications
●
Product views
●
Product hardware setup and software installation
For more information:
Go to www.hp.com/support/ljMFPM630.
HP's all-inclusive help for the product includes the following information:
●
Install and congure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
ENWW 1
Product comparison and specications
Model name
Product number
Product dimensions Width 737 mm (29.0 in) 737 mm (29.0 in) 737 mm (29.0 in) 911 mm (35.9 in)
Depth 643 mm (25.3 in) 643 mm (25.3 in) 643 mm (25.3 in) 643 mm (25.3 in)
Height 570 mm (22.4 in) 570 mm (22.4 in) 1110 mm (43.7 in) 1110 mm (43.7 in)
Weight 51.5 kg (113.5 lb) 51.6 kg (113.7 lb) 73.5 kg (162 lb) 91.2 kg (201.1 lb)
Paper handling Tray 1 (100-sheet capacity)
Tray 2 (500-sheet capacity)
1x500-sheet paper feeder
with storage cabinet
NOTE: The product supports
only one additional paper
feeder at a time. This
accessory cannot be combined
with other paper feeders.
2,500-sheet high-capacity
feeder
NOTE: The product supports
only one additional paper
feeder at a time. This
accessory cannot be combined
with other paper feeders.
M630dn
B3G84A
Optional Optional
Optional Optional
M630h
J7X28A
M630f
B3G85A
M630z
B3G86A
1x500-sheet feeder
NOTE: The product supports
only one additional paper
feeder at a time. This
accessory cannot be combined
with other paper feeders.
Automatic duplex printing
900-sheet 3-bin stapling
mailbox accessory
Envelope feeder for printing
up to 75 envelopes
Connectivity 10/100/1000 Ethernet LAN
connection with IPv4 and IPv6
Easy-access USB port for
printing and scanning without
a computer and upgrading the
rmware
HP near eld communication
(NFC) and Wireless Direct
accessory for printing from
mobile devices
Internal Storage 8 GB Solid-state memory
Optional Optional
Optional Optional Optional
Optional Optional Optional Optional
Optional Optional Optional Optional
2 Chapter 1 Product introduction ENWW
Model name
M630dn
M630h
M630f
M630z
Product number
320 GB HP High-Performance
B3G84A
J7X28A
B3G85A
Secure Hard Disk
500 GB Federal Information
Optional
Processing Standards (FIPS)
hard disk drive
Memory 1.50 GB Memory, upgradeable
to 2 GB
Control-panel display and
Touchscreen control panel
input
Retractable keyboard
Print Prints 57 pages per minute
(ppm) on A4 and 60 ppm on
letter-size paper
Easy-access USB printing (no
computer required)
Mobile printing solutions
For more information about
HP ePrint via email
HP ePrint software
1
Mobile printing solutions see:
HP ePrint app
www.hp.com/go/
mobileprinting
www.hpconnected.com
www.hp.com/go/
LaserJetMobilePrinting
(English only)
ePrint Enterprise app
Google Cloud Print
AirPrint
Android Printing
B3G86A
www.hp.com/go/
eprintsoftware
www.hp.com/go/
eprintenterprise
www.google.com/cloudprint/
learn
www.hp.com/go/airprint
Fax Optional Optional
Copy and Scan
Copies 57 pages per minute
(ppm) on A4 and 60 ppm on
NOTE: Copy and scan speeds
letter-size paper
are subject to change. For the
most current information, go
to www.hp.com/support/
ljMFPM630
Scans in monochrome at 60
images per minute (ipm) and
in color at 45 ipm.
ENWW Product comparison and specications 3
Model name
M630dn
M630h
M630f
M630z
Product number
Scans in monochrome at 89
images per minute (ipm) and
in color at 65 ipm.
Easy-access USB copying and
scanning (no computer
required)
100-page document feeder
with electronic duplex copying
and scanning
100-page document feeder
with electronic duplex copying
and scanning, including the
following features:
●
HP EveryPage
Technologies including
ultrasonic multi-feed
detection
●
Switchable black and
white backgrounds
provide automatic page
cropping.
●
Embedded optical
character recognition
(OCR) provides the ability
to convert printed pages
into text that can be
edited or searched using
a computer.
B3G84A
J7X28A
B3G85A
B3G86A
●
Automatic page
orientation for pages
that have at least 100
characters of text.
●
Automatic tone
adjustment sets
contrast, brightness, and
background removal for
each page.
Digital Send Send to E-mail, Save to USB,
and Save to Network Folder
Save to SharePoint®
4 Chapter 1 Product introduction ENWW
Model name
M630dn
M630h
M630f
M630z
Product number
Supported operating
2, 3
systems
Windows XP SP3 or later, 32bit and 64-bit
NOTE: The software installer
does not support the 64-bit
version, but the PCL 6 print
driver supports it.
NOTE: Microsoft retired
mainstream support for
Windows XP in April 2009. HP
will continue to provide best-
eort support for the
discontinued XP operating
system.
Windows Vista, 32-bit and 64bit
NOTE: Windows Vista Starter
is not supported by the
software installer or the print
driver.
Windows 7 SP1 or later, 32-bit
and 64-bit
Windows 8, 32-bit and 64-bit
B3G84A
J7X28A
B3G85A
B3G86A
NOTE: Windows RT uses a
Microsoft IN OS driver only.
Windows 8.1, 32-bit and 64bit
NOTE: Windows RT uses a
Microsoft IN OS driver only.
Windows 2003 Server SP2 or
later, 32-bit and 64-bit
NOTE: The software installer
does not support the 64-bit
version, but the HP PCL 6 print
driver supports it.
NOTE: Microsoft retired
mainstream support for
Windows Server 2003 in July
2010. HP will continue to
provide best-eort support for
the discontinued Server 2003
operating system.
Windows Server 2008, 32-bit
and 64-bit
Windows Server 2008 R2, 64bit
ENWW Product comparison and specications 5
Model name
M630dn
M630h
M630f
M630z
Product number
1
2
3
B3G84A
Windows Server 2012, 64-bit
NOTE: The software installer
does not support Windows
Server 2012 but the HP PCL 6
print driver does support it.
Windows Server 2012 R2, 64
bit
NOTE: The software installer
does not support Windows
Server 2012 but the HP PCL 6
print driver does support it.
Mac OS X 10.7 Lion, OS X 10.8
Mountain Lion, and OS X 10.9
Mavericks
The HP ePrint Software supports the following operating systems: Windows Vista® (32-bit and 64-bit); Windows 7 SP 1 or later (32-bit
and 64-bit); Windows 8 (32-bit and 64-bit); Windows 8.1 (32-bit and 64-bit); and Mac OS X versions 10.6 Snow Leopard, 10.7 Lion, 10.8
Mountain Lion, and 10.9 Mavericks.
The list of supported operating systems applies to the Windows PCL 6 and Mac print drivers and to the in-box software installation CD.
For information about OS support for HP UPD PCL 6, UPD PCL 5, and UPD PS print drivers, see the note below. For a current list of
supported operating systems, go to www.hp.com/support/ljMFPM630 for HP's all-inclusive help for the product.
The HP Software Installer CD installs the HP PCL 6 driver for Windows operating systems along with optional software. Mac computers
and Apple mobile devices are supported with this product. The Mac print driver and print utility are available for download from hp.com
and may also be available via Apple Software Update. The HP Mac software is not included in the in-box CD. The steps to download the
Mac installer software are as follows: Go to www.hp.com/support/ljMFPM630. Select Support Options, and then under Download Options
select Drivers, Software & Firmware. Click the operating system version, and then click the Download button.
J7X28A
B3G85A
B3G86A
NOTE: For details on client and server operating systems and for HP UPD PCL6, UPD PCL 5, and UPD PS driver
support for this product, go to www.hp.com/go/upd and click the Specications tab.
Power consumption, electrical specications, and acoustic emissions
See www.hp.com/support/ljMFPM630 for current information.
CAUTION: Power requirements are based on the country/region where the product is sold. Do not convert
operating voltages. This will damage the product and void the product warranty.
Operating environment specications
Table 1-1 Operating-environment specications
Environment Recommended Allowed
Temperature 17° to 25°C (62.6° to 77°F) 15° to 30°C (59° to 86°F)
Relative humidity 30% to 70% relative humidity (RH) 10% to 80% RH
6 Chapter 1 Product introduction ENWW
Product views
Flow MFP M630zM630fM630dn
M630h
Flow MFP M630h
7
6
1
5
2
4
3
1514
17
16
13
11
8
9
10
12
●
Product front view
●
Product back view
●
Interface ports
●
Serial number and product number location
●
Control-panel view
Product front view
1 Hardware integration pocket (for connecting accessory and third-party devices)
2 Control panel with color touchscreen display (tilts up for easier viewing)
3 Document-feeder cover (access for clearing jams)
4 Document-feeder input tray
5 Document-feeder output bin
6 Latch to release the top cover (access to the toner cartridge)
7 Tray 1
8 On/o button
9 Right door (access for clearing jams)
10 Model name
11 Tray 2
12 Standard output bin
13 1x500 tray with cabinet (included with the M630f, optional for the M630dn and M630h)
14 Lower-right door (M630f and M630z only. Access for clearing jams for the M630z.)
ENWW Product views 7
15 Stapling mailbox accessory (included with the M630z, optional for the other models.)
1
2
3
16 Keyboard (M630z only. Pull the keyboard straight out to use it.)
17 2x500-sheet trays and 1,500-sheet high-capacity input tray (included with the M630z, optional for the M630dn and M630h)
Product back view
NOTE: The product is shown without a nishing accessory attached.
1 Formatter (contains the interface ports)
2 Bezel for the standard output bin
3 Power connection
8 Chapter 1 Product introduction ENWW
Interface ports
1
2
3
4
5
6
1 Slot for a cable-type security lock
2 USB port for connecting external USB devices (this port might be covered)
3 Hi-Speed USB 2.0 printing port
NOTE: For easy-access USB printing, use the USB port near the control panel.
4 Local area network (LAN) Ethernet (RJ-45) network port
5 Foreign interface harness (for connecting third-party devices)
6 Fax port (M630f and M630z only. The port is covered for the M630dn and M630h models.)
Serial number and product number location
A label containing the serial number and product number is inside the product, under the top cover.
The product number is a six-character code that identies a particular model of a product and is used for
ordering parts for the product. The serial number is a unique number for each individual unit.
ENWW Product views 9
Control-panel view
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16
The Home screen provides access to the product features and indicates the current status of the product.
Return to the Home screen at any time by touching the Home button on the left side of the product control
panel, or touch the Home button in the upper-left corner of most screens.
NOTE: The features that appear on the Home screen can vary, depending on the product conguration.
1 Home button Touch to return to the product Home screen at any time.
2 Refresh button Touch the Refresh button to clear changes and restore the default settings.
3 Sign In or Sign Out button Touch the Sign In button to access secured features.
Touch the Sign Out button to sign out of the product. The product restores all options to the default
settings.
4 HP logo or Home button
On any screen other than the Home screen, the HP logo changes to a Home button. Touch the
Home button to return to the Home screen.
5 Stop button Touch the Stop button to pause the current job.
6 Start button Touch the Start button to start a copy job.
7 Product status The status line provides information about the overall product status.
8 Language Selection
button
9 Sleep button Touch the Sleep button to put the product into Sleep mode.
10 Network button Touch the Network button to nd information about the network connection.
11 Help button Touch the Help button to open the embedded help system.
12 Copies eld The Copies eld indicates the number of copies that the product is set to make.
10 Chapter 1 Product introduction ENWW
Touch the Language Selection button to select the language for the control-panel display.
13 Scroll bar Use the scroll bar to see the complete list of available features.
14 Features Depending on the product conguration, the features that appear in this area can include any of the
following items:
●
Quick Sets
●
Copy
●
E-mail
●
Fax
●
Save to USB
●
Save to Network Folder
●
Save to Device Memory
●
Retrieve from USB
●
Retrieve from Device Memory
●
Save to SharePoint® (M630z only)
●
Job Status
●
Supplies
●
Trays
●
Administration
●
Device Maintenance
15 Keyboard
(M630z only)
16 Easy-access USB port Insert a USB ash drive for printing and scanning without a computer or to update the product
This product includes a physical keyboard. The keys are mapped to a language in the same way the
virtual keyboard on the product control panel is mapped. Whenever the keyboard layout for the virtual
keyboard changes, the keys on the physical keyboard are remapped to match the new settings.
rmware.
NOTE: An administrator must enable this port before use.
ENWW Product views 11
Product hardware setup and software installation
For basic setup instructions, see the Hardware Installation Guide that came with the product. For additional
instructions, go to HP support on the Web.
Go to www.hp.com/support/ljMFPM630 for HP's all-inclusive help for the product. Find the following support:
●
Install and congure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
12 Chapter 1 Product introduction ENWW
2 Paper trays
●
Load Tray 1
●
Load Tray 2 and the 500-sheet trays
●
Load the 1,500-sheet high-capacity input tray
●
Congure the stapling mailbox accessory
For more information:
Go to www.hp.com/support/ljMFPM630.
HP's all-inclusive help for the product includes the following information:
●
Install and congure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
ENWW 13
Load Tray 1
The following information describes how to load paper in Tray 1.
CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing.
1. Open Tray 1.
2. Pull out the tray extension to support the paper.
14 Chapter 2 Paper trays ENWW
3. Load paper in the tray. For information about how
to orient the paper, see Table 2-1 Tray 1 paper
orientation on page 16.
4. Make sure that the paper ts under the ll line on
the paper guides.
NOTE: The maximum stack height is 10 mm (0.4
in), or approximately 100 sheets of 75g paper.
5. Adjust the side guides so that they lightly touch the
paper stack, but do not bend it.
ENWW Load Tray 1 15
Table 2-1 Tray 1 paper orientation
Paper type Single-sided printing, no
stapling mailbox
Letterhead, preprinted, or
prepunched
Envelopes Face-up
Face-up
Top edge leading into the
product
Short, postage-edge leading
into the product
Duplex printing, no stapling
mailbox
Face-down
Bottom edge leading into
the product
Face-up
Single-sided printing, with
the stapling mailbox
Face-up
Bottom edge leading into
the product
Short, postage-edge leading
into the product
Duplex printing, with the
stapling mailbox
Face-down
Top edge leading into the
product
16 Chapter 2 Paper trays ENWW
Load Tray 2 and the 500-sheet trays
The following information describes how to load paper in Trays 2, 3, and 4.
NOTE: The procedure to load paper for the 500-sheet trays is the same as for Tray 2. Only Tray 2 is shown
here.
1. Open the tray.
NOTE: Do not open this tray while it is in use.
2. Adjust the paper-length and paper-width guides by
squeezing the adjustment latches and sliding the
guides to the size of the paper being used.
ENWW Load Tray 2 and the 500-sheet trays 17
3. Load paper into the tray. Check the paper to verify
the guides lightly touch the stack, but do not bend
it. For information about how to orient the paper,
see Table 2-2 Tray 2 and the 500-sheet trays
paper orientation on page 19.
NOTE: To prevent jams, do not overll the tray.
Be sure that the top of the stack is below the tray
full indicator.
NOTE: If the tray is not adjusted correctly, an
error message might appear during printing or the
paper might jam.
4. Close the tray.
5. The tray conguration message displays on the
product control panel.
18 Chapter 2 Paper trays ENWW
6. Touch the OK button to accept the detected type
Y
X
and size, or touch the Modify button to choose a
dierent paper size or type.
For custom-size paper, specify the X and Y
dimensions for the paper when the prompt
displays on the product control panel.
7. Select the correct type and size, and then touch the
OK button.
Table 2-2 Tray 2 and the 500-sheet trays paper orientation
Paper type Single-sided printing Duplex printing
Face-down
Top edge at the right of the tray
Face-up
Top edge at the right of the tray
ENWW Load Tray 2 and the 500-sheet trays 19
Load the 1,500-sheet high-capacity input tray
The following information describes how to load paper in the high-capacity input tray (Tray 5). This tray is part of
the 2x500-sheet and 1,500-sheet high-capacity input feeder, which is included with the M630z model and
optional for the M630dn and M630h models.
1. Open the tray.
NOTE: Do not open this tray while it is in use.
2. Adjust the paper-width guide to the correct
position for the paper.
20 Chapter 2 Paper trays ENWW
3. Rotate the paper-stop lever to the correct position
LTR
LGL
A4
for the paper.
4. Load paper into the tray. Check the paper to verify
the guides lightly touch the stack, but do not bend
it.
NOTE: To prevent jams, do not overll the tray.
Be sure that the top of the stack is below the tray
full indicator.
NOTE: If the tray is not adjusted correctly, an
error message might appear during printing or the
paper might jam.
5. Close the tray.
6. The tray conguration message displays on the
product control panel.
ENWW Load the 1,500-sheet high-capacity input tray 21
7. Touch the OK button to accept the detected type
and size, or touch the Modify button to choose a
dierent paper size or type.
8. Select the correct type and size, and then touch the
OK button.
22 Chapter 2 Paper trays ENWW
Congure the stapling mailbox accessory
The following information describes how to load load staples and congure the options for the stapling mailbox
accessory. This accessory is included with the M630z model and optional for the other models.
The stapling mailbox accessory can staple documents in the upper left or upper right corners, and it can stack up
to 900 sheets of paper in the three output bins. The output bins have three mode-conguration options: stacker
mode, mailbox mode, or function separator mode.
●
Load staples
●
Congure the default staple location
●
Congure the operation mode
Load staples
1. Press the release latch, and then slide the stapling
mailbox away from the product.
2. Press the latch to release the stapler door.
ENWW Congure the stapling mailbox accessory 23
3. Open the stapler door.
4. Lift the green tab on the staple cartridge up, and
then pull the staple cartridge straight out.
5. Insert the new staple cartridge into the stapler and
push down on the green handle until it snaps into
place.
24 Chapter 2 Paper trays ENWW
6. Close the stapler door.
7. Slide the stapling mailbox toward the product until
it latches in place.
Congure the default staple location
1. From the Home screen on the product control panel, scroll to and touch the Administration button.
2. Open the following menus:
●
Stapler/Stacker Settings
●
Stapling
3. Select a staple location from the list of options, and then touch the Save button. The following options are
available:
●
None: No staples
●
Top left or right: If the document has portrait orientation, the staple is in the top left corner of the
short edge of the paper. If the document has landscape orientation, the staple is in the top right
corner of the long edge of the paper.
ENWW Congure the stapling mailbox accessory 25
●
1
2
Top left: The staple is in the top left corner of the short edge of the paper.
●
Top right: The staple is in the top right corner of the long edge of the paper.
1 Top left corner of the short edge of the paper
2 Top right corner of the long edge of the paper
Congure the operation mode
Use this procedure to congure how the product sorts jobs into the output bins.
1. From the Home screen on the product control panel, scroll to and touch the Administration button.
2. Open the following menus:
●
Stapler/Stacker Settings
●
Operation Mode
3. Select a mode from the list of options, and then touch the Save button. The following options are available:
●
Stacker: The product stacks jobs in the bins from bottom to top.
●
Mailbox: The product places jobs in dierent bins according to the person who sent them.
●
Function Separator: The product places jobs in dierent bins according to product function such as
print jobs, copy jobs, or fax jobs.
26 Chapter 2 Paper trays ENWW
3 Parts, supplies, and accessories
●
Order parts, accessories, and supplies
●
Replace the toner cartridge
For more information:
Go to www.hp.com/support/ljMFPM630.
HP's all-inclusive help for the product includes the following information:
●
Install and congure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
ENWW 27
Order parts, accessories, and supplies
Ordering
Order supplies and paper www.hp.com/go/suresupply
Order genuine HP parts or accessories www.hp.com/buy/parts
Order through service or support providers Contact an HP-authorized service or support provider.
Order using the HP Embedded Web Server (EWS) To access, in a supported Web browser on your computer, enter the
Parts and supplies
The following parts are available for the product.
●
Parts listed as Mandatory self-replacement are to be installed by customers, unless you are willing to pay
HP service personnel to perform the repair. For these parts, on-site or return-to-depot support is not
provided under the HP product warranty.
●
Parts listed as Optional self-replacement can be installed by HP service personnel at your request for no
additional charge during the product warranty period.
product IP address or host name in the address/URL eld. The EWS
contains a link to the HP SureSupply Web site, which provides
options for purchasing Original HP supplies.
Item Description Self-replacement options Part number
HP 81X High Yield Black Original LaserJet
Toner Cartridge
HP 81A Black Original LaserJet Toner
Cartridge
HP Staple Cartridge Rell Replacement staple cartridge Mandatory C8091A
Control panel kit Replacement control panel
Transfer roller kit Replacement transfer roller
ADF maintenance kit Replacement roller for the document feeder
Output bin assembly kit Replacement standard output bin
Duplex assembly kit Replacment duplexer
Fuser entrance guide kit Replacement fuser-entrance guide
High-capacity replacement toner cartridge Mandatory CF281X
Standard-capacity replacement toner
cartridge
Includes installation instructions
Includes installation instructions
Includes installation instructions
Includes installation instructions
Includes installation instructions
Mandatory CF281A
Mandatory B3G84–67908
Mandatory B3G84-67901
Mandatory L2718A
Mandatory B3G84-69702
Mandatory B3G84-67903
Mandatory B3G84-67904
Includes installation instructions
28 Chapter 3 Parts, supplies, and accessories ENWW
Item Description Self-replacement options Part number
Fuser kit 110V Replacement 110 Volt fuser
Includes installation instructions
Fuser kit 220V Replacement 220 Volt fuser
Includes installation instructions
Tray 2–5 roller kit Replacement pickup and feed rollers for
Trays 2–5
Includes installation instructions
Tray 1 roller kit Replacement pickup and separation rollers
for Tray 1
Includes installation instructions
Formatter kit Replacement formatter assembly
Includes installation instructions
Formatter kit for China and India Replacement formatter assembly for China
and India only
Includes installation instructions
320 GB encrypted hard drive kit Replacement hard drive
Includes installation instructions
Mandatory B3M77-67903
Mandatory B3M78-67903
Mandatory B3G84-67905
Optional B3G84-67906
Mandatory B3G85-67901
Mandatory B3G85-67902
Optional B3G85-67903
FIPS HDD 500 GB Kit (US government only) Replacement hard drive
Includes installation instructions
8 GB solid-state drive kit Replacement solid-state drive
Includes installation instructions
Analog fax accessory kit Replacement fax board
Includes installation instructions
Backside Background Selector Kit Replacement Backside Background Selector
for the document feeder
Includes installation instructions
White backing - A4 Kit Replacement white plastic backing for the
scanner
Includes installation instructions
110 Volt Maintenance Kit Maintenance Kit with 110 Volt fuser
Includes installation instructions
220 Volt Maintenance Kit Maintenance Kit with 220 Volt fuser
Includes installation instructions
Separation Pad Spring kit Replacement spring for the separation pad
in the document feeder
Optional B3G85-67904
Optional B3G84-67907
Mandatory A2W77-67910
Mandatory 5851-5022
Mandatory 5851-6084
Mandatory B3M77A
Mandatory B3M78A
Mandatory 5851-4879
ENWW Order parts, accessories, and supplies 29
Item Description Self-replacement options Part number
U.S. English Keyboard Kit Replacement keyboard for the M630z
model
Includes installation instructions
U.K. English Keyboard Kit Replacement keyboard for the M630z
model
Includes installation instructions
Keyboard Overlay Kit
French, Italian, Russian, German, Spanish,
Ukranian
Keyboard Overlay Kit
Canadian French, Latin American Spanish,
U.S. Spanish
Keyboard Overlay Kit
Swiss French, Swiss German, Danish
Keyboard Overlay Kit
Simplied Chinese, Traditional Chinese
Keyboard Overlay Kit
Spanish, Portuguese
Replacement keyboard overlay
Includes installation instructions
Replacement keyboard overlay
Includes installation instructions
Replacement keyboard overlay
Includes installation instructions
Replacement keyboard overlay
Includes installation instructions
Replacement keyboard overlay
Includes installation instructions
Mandatory 5851-6430
Mandatory 5851-6431
Mandatory 5851-6019
Mandatory 5851-6020
Mandatory 5851-6021
Mandatory 5851-6022
Mandatory 5851-6023
Keyboard Overlay Kit
Japanese (KG and KT)
Replacement keyboard overlay
Includes installation instructions
Mandatory 5851-6024
Accessories
Item Description Part number
500-sheet paper tray Input tray accessory B3M73A
500-sheet paper feeder and cabinet Input tray and storage cabinet accessory B3M74A
2x500-sheet, 1,500-sheet high-capacity input feeder, and
stand
900-sheet, 3-bin stapling mailbox Stapling mailbox accessory B3M76A
Envelope Feeder Envelope feeder accessory B3G87A
HP LaserJet MFP Analog Fax Accessory 500 Analog fax accessory CC487A
HP Jetdirect 2700w USB Wireless Print Server USB wireless print server accessory J8026A
HP Jetdirect 2800w NFC & Wireless Direct Accessory Wireless direct accessory for “touch” printing from mobile
HP 2 GB DDR2 DIMM DIMM to expand the product memory. Replaces the
2,500-sheet feeder accessory B3M75A
J8029A
devices
B3G84-67909
standard DIMM.
30 Chapter 3 Parts, supplies, and accessories ENWW
Replace the toner cartridge
1
4
3
2
This product indicates when the toner cartridge level is low. The actual toner cartridge life remaining can vary.
The toner cartridge does not need to be replaced at this time. Consider having a replacement cartridge available
to install when print quality is no longer acceptable.
Continue printing with the current cartridge until redistributing the toner no longer yields acceptable print quality.
To redistribute the toner, remove the toner cartridge from the printer and gently rock the cartridge back and forth
about its horizontal axis. For graphical representation, see cartridge replacement instructions. Reinsert the toner
cartridge into the printer and close the cover.
Table 3-1 Toner cartridge information
Capacity Cartridge number Part number
HP 81A Black Original LaserJet Toner
Cartridge
HP 81X High Yield Black Original LaserJet
Toner Cartridge
81A CF281A
81X CF281X
Do not remove the toner cartridge from its package until you are ready to use it.
CAUTION: To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.
Cover the green imaging drum if the toner cartridge must be removed from the product for an extended period
of time.
The following illustration shows the toner-cartridge components.
1 Plastic shield
2 Memory chip
3 Sealing tape
4 Imaging drum
CAUTION: Do not touch the imaging drum. Fingerprints can cause print-quality problems.
ENWW Replace the toner cartridge 31
CAUTION: If toner gets on clothing, wipe it o by using a dry cloth and wash the clothes in cold water. Hot water
sets toner into fabric.
NOTE: Information about recycling used toner cartridges is in the toner cartridge box.
1. Pull the top cover release lever to open the top
cover.
2. Grasp the handle of the used toner cartridge and
pull out to remove it.
3. Remove the new toner cartridge from its protective
bag. Save all packaging for recycling. Use the
enclosed pre-paid mailing label to return the used
cartridge to HP for recycling.
32 Chapter 3 Parts, supplies, and accessories ENWW
4. Hold both ends of the toner cartridge and rock it
5-6 times.
5. Remove the protective shield from the toner
cartridge.
6. Pull on the orange tab to remove the toner sealing
tape. Completely remove the sealing tape from the
cartridge.
ENWW Replace the toner cartridge 33
7. Align the toner cartridge with its slot, and then
insert the toner cartridge into the product.
8. Close the top cover.
9. Pack the used toner cartridge, the protective
shield, and the sealing tape into the box that the
new cartridge came in. Adhere the prepaid shipping
label to the box, and return the used cartridge to
HP for recycling.
34 Chapter 3 Parts, supplies, and accessories ENWW
4 Print
●
Print tasks (Windows)
●
Print tasks (OS X)
●
Store print jobs on the product to print later
●
HP Wireless Direct and NFC Printing
●
Mobile printing
●
Print from the USB port
For more information:
Go to www.hp.com/support/ljMFPM630.
HP's all-inclusive help for the product includes the following information:
●
Install and congure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
ENWW 35
Print tasks (Windows)
How to print (Windows)
The following procedure describes the basic printing process for Windows.
1. From the software program, select the Print option.
2. Select the product from the list of printers. To change settings, click or tap the Properties or Preferences
button to open the print driver.
NOTE: The name of the button varies for dierent software programs.
3. Click or tap the tabs in the print driver to congure the available options. For example, set the paper
orientation on the Finishing tab, and set the paper source, paper type, paper size, and quality settings on
the Paper/Quality tab.
4. Click or tap the OK button to return to the Print dialog box. Select the number of copies to print from this
screen.
5. Click or tap the OK button to print the job.
36 Chapter 4 Print ENWW
Automatically print on both sides (Windows)
Use this procedure for products that have an automatic duplexer installed. If the product does not have an
automatic duplexer installed, or to print on paper types that the duplexer does not support, you can print on
both sides manually.
1. From the software program, select the Print option.
2. Select the product from the list of printers, and then click or tap the Properties or Preferences button to
open the print driver.
NOTE: The name of the button varies for dierent software programs.
3. Click or tap the Finishing tab.
4. Select the Print on both sides check box. Click the OK button to close the Document Properties dialog box.
5. In the Print dialog box, click the OK button to print the job.
Manually print on both sides (Windows)
Use this procedure for products that do not have an automatic duplexer installed or to print on paper that the
duplexer does not support.
1. From the software program, select the Print option.
2. Select the product from the list of printers, and then click or tap the Properties or Preferences button to
open the print driver.
NOTE: The name of the button varies for dierent software programs.
3. Click or tap the Finishing tab.
4. Select the Print on both sides (manually) check box. Click the OK button to print the rst side of the job.
5. Retrieve the printed stack from the output bin, and place it in Tray 1.
6. If prompted, touch the appropriate control panel button to continue.
ENWW Print tasks (Windows) 37
Print multiple pages per sheet (Windows)
1. From the software program, select the Print option.
2. Select the product from the list of printers, and then click or tap the Properties or Preferences button to
open the print driver.
NOTE: The name of the button varies for dierent software programs.
3. Click or tap the Finishing tab.
4. Select the number of pages per sheet from the Pages per sheet drop-down list.
5. Select the correct Print page borders, Page order, and Orientation options. Click the OK button to close the
Document Properties dialog box.
6. In the Print dialog box, click the OK button to print the job.
Select the paper type (Windows)
1. From the software program, select the Print option.
2. Select the product from the list of printers, and then click or tap the Properties or Preferences button to
open the print driver.
NOTE: The name of the button varies for dierent software programs.
3. Click or tap the Paper/Quality tab.
4. From the Paper type drop-down list, click the More... option.
5. Expand the list of Type is: options.
6. Expand the category of paper types that best describes your paper.
7. Select the option for the type of paper you are using, and then click the OK button.
8. Click the OK button to close the Document Properties dialog box. In the Print dialog box, click the OK button
to print the job.
If the tray needs to be congured, a tray conguration message displays on the product control panel.
9. Load the tray with the specied type and size of paper, and then close the tray.
10. Touch the OK button to accept the detected type and size, or touch the Modify button to choose a dierent
paper size or type.
11. Select the correct type and size, and then touch the OK button.
38 Chapter 4 Print ENWW
Additional print tasks
Go to www.hp.com/support/ljMFPM630.
Instructions are available for performing specic print tasks, such as the following:
●
Create and use printing shortcuts or presets
●
Select the paper size, or use a custom paper size
●
Select the page orientation
●
Create a booklet
●
Scale a document to t a specic paper size
●
Print the rst or last pages of the document on dierent paper
●
Print watermarks on a document
ENWW Print tasks (Windows) 39
Print tasks (OS X)
How to print (OS X)
The following procedure describes the basic printing process for OS X.
1. Click the File menu, and then click the Print option.
2. Select the product.
3. Click Show Details, and then select other menus to adjust the print settings.
4. Click the Print button.
Automatically print on both sides (OS X)
NOTE: This information applies to products that include an automatic duplexer.
NOTE: This feature is available if you install the HP print driver. It might not be available if you are using AirPrint.
1. Click the File menu, and then click the Print option.
2. Select the product.
3. Click Show Details, and then click the Layout menu.
4. Select a binding option from the Two-Sided drop-down list.
5. Click the Print button.
Manually print on both sides (OS X)
NOTE: This feature is available if you install the HP print driver. It might not be available if you are using AirPrint.
1. Click the File menu, and then click the Print option.
2. Select the product.
3. Click Show Details, and then click the Manual Duplex menu.
4. Click the Manual Duplex box, and select a binding option.
5. Click the Print button.
6. Go to the product, and remove any blank paper that is in Tray 1.
7. Retrieve the printed stack from the output bin and place it with the printed-side facing down in the input
tray.
8. If prompted, touch the appropriate control panel button to continue.
40 Chapter 4 Print ENWW
Print multiple pages per sheet (OS X)
1. Click the File menu, and then click the Print option.
2. Select the product.
3. Click Show Details, and then click the Layout menu.
4. From the Pages per Sheet drop-down list, select the number of pages that you want to print on each sheet.
5. In the Layout Direction area, select the order and placement of the pages on the sheet.
6. From the Borders menu, select the type of border to print around each page on the sheet.
7. Click the Print button.
Select the paper type (OS X)
1. Click the File menu, and then click the Print option.
2. Select the product.
3. Click Show Details, and then click the Media & Quality menu or the Paper/Quality menu.
4. Select a type from the Media-type drop-down list.
5. Click the Print button.
Additional print tasks
Go to www.hp.com/support/ljMFPM630.
Instructions are available for performing specic print tasks, such as the following:
●
Create and use printing shortcuts or presets
●
Select the paper size, or use a custom paper size
●
Select the page orientation
●
Create a booklet
●
Scale a document to t a specic paper size
●
Print the rst or last pages of the document on dierent paper
●
Print watermarks on a document
ENWW Print tasks (OS X) 41
Store print jobs on the product to print later
Introduction
The following information provides procedures for creating and printing documents that are stored on the
product. This feature is enabled on the product by default.
●
Create a stored job (Windows)
●
Create a stored job (OS X)
●
Print a stored job
●
Delete a stored job
Create a stored job (Windows)
You can store jobs on the product so you can print them at any time.
NOTE: Your print driver might look dierent than what is shown here, but the steps are the same.
1. From the software program, select the Print option.
2. Select the product from the list of printers, and then select Properties or Preferences (the name varies for
dierent software programs).
NOTE: To access these features from a Windows 8 or 8.1 Start screen, select Devices, select Print, and
then select the printer.
42 Chapter 4 Print ENWW
3. Click the Job Storage tab.
4. Select a Job Storage Mode option.
●
Proof and Hold: Print and proof one copy of a job, and then print more copies.
●
Personal Job: The job does not print until you request it at the product control panel. For this jobstorage mode, you can select one of the Make Job Private/Secure options. If you assign a personal
identication number (PIN) to the job, you must provide the required PIN at the control panel. If you
encrypt the job, you must provide the required password at the control panel.
●
Quick Copy: Print the requested number of copies of a job and store a copy of the job in the product
memory so you can print it again later.
●
Stored Job: Store a job on the product and allow other users to print the job at any time. For this jobstorage mode, you can select one of the Make Job Private/Secure options. If you assign a personal
identication number (PIN) to the job, the person who prints the job must provide the required PIN at
the control panel. If you encrypt the job, the person who prints the job must provide the required
password at the control panel.
5. To use a custom user name or job name, click the Custom button, and then enter the user name or the job
name.
Select which option to use if another stored job already has that name:
●
Use Job Name + (1-99): Append a unique number to the end of the job name.
●
Replace Existing File: Overwrite the existing stored job with the new one.
6. Click the OK button to close the Document Properties dialog box. In the Print dialog box, click the OK button
to print the job.
Create a stored job (OS X)
You can store jobs on the product so you can print them at any time.
1. Click the File menu, and then click the Print option.
2. In the Printer menu, select the product.
ENWW Store print jobs on the product to print later 43
3. By default, the print driver displays the Copies & Pages menu. Open the menus drop-down list, and then
click the Job Storage menu.
4. In the Mode drop-down list, select the type of stored job.
●
Proof and Hold: Print and proof one copy of a job, and then print more copies.
●
Personal Job: The job does not print until you request it at the product control panel. If you assign a
personal identication number (PIN) to the job, you must provide the required PIN at the control
panel.
●
Quick Copy: Print the requested number of copies of a job and store a copy of the job in the product
memory so you can print it again later.
●
Stored Job: Store a job on the product and allow other users to print the job at any time. If you assign
a personal identication number (PIN) to the job, the person who prints the job must provide the
required PIN at the control panel.
5. To use a custom user name or job name, click the Custom button, and then enter the user name or the job
name.
Select which option to use if another stored job already has that name.
●
Use Job Name + (1-99): Append a unique number to the end of the job name.
●
Replace Existing File: Overwrite the existing stored job with the new one.
6. If you selected the Stored Job or Personal Job option in step 3, you can protect the job with a PIN. Type a 4-
digit number in the Use PIN to Print eld. When other people attempt to print this job, the product prompts
them to enter this PIN number.
7. Click the Print button to process the job.
Print a stored job
Use the following procedure to print a job that is stored in the product memory.
1. Touch or press the Home button on the product control panel.
2. Select Retrieve from Device Memory.
3. Select the name of the folder where the job is stored.
4. Select the name of the job. If the job is private or encrypted, enter the PIN or password.
5. Adjust the number of copies, and then touch the Start button or press the OK button to print the job.
Delete a stored job
When you send a stored job to the product memory, the product overwrites any previous jobs with the same
user and job name. If a job is not already stored under the same user and job name, and the product needs
additional space, the product might delete other stored jobs starting with the oldest. You can change the number
of jobs that the product can store from the General Settings menu on the product control panel.
Use this procedure to delete a job that is stored in the product memory.
1. Touch or press the Home button on the product control panel.
2. Select Retrieve from Device Memory.
44 Chapter 4 Print ENWW
3. Select the name of the folder where the job is stored.
4. Select the name of the job, and then select the Delete button.
5. If the job is private or encrypted, enter the PIN or the password, and then select the Delete button.
ENWW Store print jobs on the product to print later 45
HP Wireless Direct and NFC Printing
HP provides HP Wireless Direct and NFC (Near Field Communication) printing for printers with the HP Jetdirect
2800w NFC & Wireless Direct Accessory (part number: J8029A) as well as certain other HP LaserJet printers
(check the printer’s documentation). See www.hp.com/go/jd2800wSupport for more information on the HP
Jetdirect 2800w NFC & Wireless Direct Accessory.
Use HP Wireless Direct to print wirelessly from the following devices:
●
iPhone, iPad, or iPod touch using Apple AirPrint or the HP ePrint app
●
Android mobile devices using the HP ePrint App or the Android embedded print solution
●
Symbian mobile devices using the HP ePrint Home & Biz App
●
PC and Mac devices using the HP ePrint Software
For more information on HP Wireless Direct printing, go to www.hp.com/go/wirelessprinting, and then click HP
Wireless Direct on the left navigation bar.
NFC and HP Wireless Direct capabilities can be enabled or disabled from the printer’s control panel.
1. From the Home screen on the product control panel, scroll to and touch the Administration menu.
2. Open the following menus:
●
Network Settings
●
Wireless Menu
●
Wireless Direct
3. Touch the On menu item.
NOTE: In environments where more than one model of the same product is installed, it might be helpful to
provide each product a more unique SSID for easier product identication for HP Wireless Direct printing. The
SSID (Service Set Identier) is also available on the How to Connect Page by touching the Network button from
the Home screen on the product control panel.
Follow this procedure to change the product SSID:
1. From the Home screen on the product control panel, scroll to and touch the Administration menu.
2. Open the following menus:
●
Network Settings
●
Wireless Menu
●
Wireless Direct
●
SSID
3. Touch the SSID name area.
4. Use the keyboard to change the name.
5. Touch OK.
46 Chapter 4 Print ENWW
Mobile printing
Introduction
HP oers multiple Mobile and ePrint solutions to enable wireless printing to an HP printer from a laptop, tablet,
smartphone, or other mobile device. To see the full list and to determine the best choice, go to www.hp.com/go/
LaserJetMobilePrinting (English only).
●
HP ePrint via email
●
HP ePrint software
●
AirPrint
●
Android embedded printing
HP ePrint via email
Use HP ePrint to print documents by sending them as an email attachment to the product's email address from
any email enabled device.
NOTE: The product might require a rmware update to use this feature.
To use HP ePrint, the product must meet these requirements:
●
The product must be connected to a wired or wireless network and have Internet access.
●
HP Web Services must be enabled on the product, and the product must be registered with HP Connected.
Follow this procedure to enable HP Web Services and register with HP Connected:
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the product control panel, touch the Network button to display the IP
address or host name.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it displays
on the product control panel. Press the Enter key on the computer keyboard. The EWS opens.
2. Click the HP Web Services tab.
3. Select the option to enable Web Services.
NOTE: Enabling Web Services might take several minutes.
4. Go to www.hpconnected.com to create an HP ePrint account and complete the setup process.
HP ePrint software
The HP ePrint software makes it easy to print from a Windows or Mac desktop or laptop computer to any HP
ePrint-capable product. This software makes it easy to nd HP ePrint-enabled products that are registered to
your HP Connected account. The target HP printer can be located in the oice or at locations across the globe.
ENWW Mobile printing 47
AirPrint
●
Windows: After installing the software, open the Print option from within your application, and then select
HP ePrint from the installed printers list. Click the Properties button to congure print options.
●
Mac: After installing the software, select File, Print, and then select the arrow next to PDF (in the bottom left
of the driver screen). Select HP ePrint.
For Windows, the HP ePrint software supports TCP/IP printing to local network printers on the network (LAN or
WAN) to products that support UPD PostScript®.
Windows and Mac both support IPP printing to LAN or WAN network-connected products that support ePCL.
Windows and Mac also both support printing PDF documents to public print locations and printing using HP
ePrint via email through the cloud.
Go to www.hp.com/go/eprintsoftware for drivers and information.
NOTE: The HP ePrint software is a PDF workow utility for Mac, and is not technically a print driver.
NOTE: HP ePrint Software does not support USB printing.
Direct printing using Apple’s AirPrint is supported for iOS 4.2 or later and from Mac computers running OS X 10.7
Lion and newer. Use AirPrint to print directly to the product from an iPad, iPhone (3GS or later), or iPod touch
(third generation or later) in the following mobile applications:
●
Mail
●
Photos
●
Safari
●
iBooks
●
Select third-party applications
To use AirPrint, the product must be connected to the same wireless network as the Apple device. For more
information about using AirPrint and about which HP products are compatible with AirPrint, go to the support
Web site for this product:
www.hp.com/support/ljMFPM630
NOTE: AirPrint does not support USB connections.
Android embedded printing
HP's built-in print solution for Android and Kindle enables mobile devices to automatically nd and print to HP
printers that are either on a wireless network or within wireless range for wireless direct printing. The print
solution is built into the supported operating systems, so installing drivers or downloading software is not
necessary.
For more information on how to use Android embedded printing and which Android devices are supported, go to
www.hp.com/go/LaserJetMobilePrinting, and select the link for Other mobile printing solutions, and select the
link under Android embedded print.
48 Chapter 4 Print ENWW
Print from the USB port
This product features easy-access USB printing, so you can quickly print les without sending them from a
computer. The product accepts standard USB ash drives in the USB port on the front of the product. You can
print the following types of les:
●
.pdf
●
.prn
●
.pcl
●
.ps
●
.cht
Enable the USB port for printing
Before you can use this feature, you must enable the USB port. Use the following procedure to enable the port
from the product control-panel menus:
1. From the Home screen on the product control panel, scroll to and touch the Administration button.
2. Open the following menus:
●
General Settings
●
Enable Retrieve from USB
3. Select the Enable option, and then touch the Save button.
Print USB documents
1. Insert the USB ash drive into the easy-access USB port.
NOTE: You might need to remove the cover from the USB port. Pull the cover straight out to remove it.
2. The product detects the USB ash drive. Touch the OK button to access the drive, or, if prompted, select the
Retrieve from USB option from the list of available applications. The Retrieve from USB screen opens.
3. Select the name of the document that you want to print.
NOTE: The document might be in a folder. Open folders as necessary.
4. To adjust the number of copies, touch the Copies eld, and then use the keypad to select the number of
copies.
5. Touch the Start button to print the document.
ENWW Print from the USB port 49
50 Chapter 4 Print ENWW
5 Copy
●
Make a copy
●
Copy on both sides (duplex)
●
Optimize copy quality for text or pictures
●
Use advanced image processing features for copying (Flow models only)
For more information:
Go to www.hp.com/support/ljMFPM630.
HP's all-inclusive help for the product includes the following information:
●
Install and congure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
ENWW 51
Make a copy
1. Place the document face-down on the scanner
glass, or place it face-up in the document feeder
and adjust the paper guides to t the size of the
document.
2. From the Home screen on the product control
panel, touch the Copy button.
3. To adjust the number of copies, touch the Copies
eld to open a keypad.
52 Chapter 5 Copy ENWW
4. Enter the number of copies, and then touch the OK
button.
5. Touch the Copy button.
ENWW Make a copy 53
Copy on both sides (duplex)
Copy on both sides automatically
1. Load the original documents face-up in the document feeder with the top of the page leading. Adjust the
paper guides to t the size of the document.
2. From the Home screen on the product control panel, touch the Copy button.
3. Touch the Sides button.
4. To make a two-sided copy from a one-sided original, touch the 1-sided original, 2-sided output button.
To make a two-sided copy from a two-sided original, touch the 2-sided original, 2-sided output button.
To make a one-sided copy from a two-sided original, touch the 2-sided original, 1-sided output button.
5. Touch the OK button.
6. Touch the Start button.
Copy on both sides manually
1. Load the document on the scanner glass according to the indicators on the product.
2. From the Home screen on the product control panel, touch the Copy button.
3. Touch the Sides button.
4. To make a two-sided copy from a one-sided original, touch the 1-sided original, 2-sided output button.
To make a two-sided copy from a two-sided original, touch the 2-sided original, 2-sided output button.
To make a one-sided copy from a two-sided original, touch the 2-sided original, 1-sided output button.
5. Touch the OK button.
6. Touch the Start button.
7. The product prompts you to load the next original document. Place it on the glass, and then touch the Scan
button.
8. The product temporarily saves the scanned images. Touch the Finish button to nish printing the copies.
54 Chapter 5 Copy ENWW
Optimize copy quality for text or pictures
Optimize the copy job for the type of image being copied: text, graphics, or photos.
1. From the Home screen on the product control panel, touch the Copy button.
2. Touch the More Options button, and then touch the Optimize Text/Picture button.
3. Select one of the predened options, or touch the Manually Adjust button, and then adjust the slider in the
Optimize For area. Touch the OK button.
4. Touch the Start button.
NOTE: These settings are temporary. After you have nished the job, the product returns to the default
settings.
ENWW Optimize copy quality for text or pictures 55
Use advanced image processing features for copying (Flow models only)
HP LaserJet Enterprise Flow MFP products include several features to enhance scanned images.
●
Sharpness adjustment for copies
●
Erase edges for copies
●
Automatic tone adjustment for copies
Sharpness adjustment for copies
Adjust the Sharpness setting to clarify or soften the image. For example, increasing the sharpness could make
text appear crisper, but decreasing it could make photos appear smoother.
1. From the Home screen on the product control panel, touch the Copy button.
2. Touch the Image Adjustment button.
NOTE: If the button is not on the rst page of options, touch the More Options button at the bottom of the
screen.
3. Adjust the Sharpness slider to the left to decrease the sharpness, or adjust it to the right to increase the
sharpness.
4. Touch the OK button to save the changes.
5. Touch the Start button to begin scanning.
Erase edges for copies
Use the Erase Edges feature to remove blemishes, such as dark borders or staple marks, by cleaning the edges
of the scanned image.
1. From the Home screen on the product control panel, touch the Copy button.
2. Touch the Erase Edges button.
NOTE: If the button is not on the rst page of options, touch the More Options button at the bottom of the
screen.
3. If necessary, change the unit of measure by selecting the Use inches box or the Use millimeters box.
4. Touch the eld for an edge of the image to clean, and then enter the distance from the edge of the page to
clean. Repeat this step for each edge to clean.
5. Touch the OK button to save the changes.
6. Touch the Start button to begin scanning.
Automatic tone adjustment for copies
Use the Automatic Tone feature to congure the product to automatically adjust the darkness, contrast, and
background cleanup settings on a page-by-page basis. For example, if the original document has some pages
that are lighter than the others, the resulting scanned image has a more uniform darkness setting for all pages.
56 Chapter 5 Copy ENWW
1. From the Home screen on the product control panel, touch the Copy button.
2. Touch the Image Adjustment button.
NOTE: If the button is not on the rst page of options, touch the More Options button at the bottom of the
screen.
3. Touch the Automatic Tone check box to select it.
4. Touch the OK button to save the changes.
5. Touch the Start button to begin scanning.
ENWW Use advanced image processing features for copying (Flow models only) 57
58 Chapter 5 Copy ENWW
6 Scan
●
Set up Scan to Email
●
Set up Save to Network Folder
●
Set up Save to USB
●
Set up Save to SharePoint® (Flow models only)
●
Create a Quick Set
●
Send a scanned document to one or more email addresses
●
Send a scanned document to a network folder
●
Use image-processing features for scanning
●
Use advanced image processing features for scanning (Flow models only)
●
Use the image preview feature
●
Use HP Flow CM solution (Flow models only)
For more information:
Go to www.hp.com/support/ljMFPM630.
HP's all-inclusive help for the product includes the following information:
●
Install and congure
●
Learn and use
●
Solve problems
●
Download software updates
●
Join support forums
●
Find warranty and regulatory information
ENWW 59
Set up Scan to Email
The product can scan a le and send it to one or more email addresses. Use the following information to set up
the Scan to Email feature.
●
Use the E-Mail Setup Wizard
●
Set up the Scan to Email feature via the HP Embedded Web Server
●
Set up personal and network contacts
●
Congure Microsoft Outlook with Google Gmail
Use the E-Mail Setup Wizard
Some HP products include driver installation from a software CD. At the end of this installation is an option to
Setup Scan to Folder and Email. This option opens the setup wizards that are in the HP Embedded Web Server
(EWS) for the product. The setup wizards include the options for basic conguration.
To begin, click E-Mail Setup Wizard. Follow the instructions on the screen. Click Next to advance to the next step
in the wizard.
For more detailed setup information, see the sections that follow to congure this feature through the complete
set of Scan to Email options.
Set up the Scan to Email feature via the HP Embedded Web Server
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the product control panel, touch the Network button to display the IP
address or host name.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it displays
on the product control panel. Press the Enter key on the computer keyboard. The EWS opens.
2. Click the Networking tab.
3. If it is not already selected, click TCP/IP Settings in the left navigation pane.
4. Click the Network Identication tab.
5. In the TCP/IP Domain Suix area, verify that the DNS suix for the email client you use is listed. DNS
suixes have this format: companyname.com, gmail.com, etc.
If the DNS suix is not listed, type it in the eld to the left of the Add button. Click Add. Repeat this
procedure for each DNS suix that you need to add.
6. Click Apply.
7. Click the Scan/Digital Send tab.
8. On the left navigation pane, click the E-mail Setup link.
9. On the E-mail Setup dialog, select the Enable Send to E-mail checkbox. Under Outgoing E-mail Servers
(SMTP) click Add.
60 Chapter 6 Scan ENWW
10. On the Outgoing E-mail Servers (SMTP) dialog, do one of the following:
●
Select I know my SMTP server address or host name, enter the information, and then click Next. The
Outgoing E-mail Servers (SMTP) dialog refreshes.
●
Select Search network for outgoing e-mail server, click Next, select the appropriate server from the
Finding SMTP servers list, and then click Next. The Outgoing E-mail Servers (SMTP) dialog refreshes.
NOTE: This option nds outgoing SMTP servers inside your rewall only.
11. On the Set the basic information necessary to connect to the server dialog, set the options to use. Click
Next.
NOTE: The port number is set to 25 by default. You do not need to change it.
NOTE: If you are using Google™ Gmail for email service, select the Enable SMTP SSL Protocol check box. If
you are using Microsoft® Outlook with Google™ Gmail email service, also follow the instructions in
Congure Microsoft Outlook with Google Gmail on page 64.
12. On the Server Authentication Requirements dialog, select whether the email server requires authentication.
Click Next.
13. On the Server Usage dialog, select the appropriate usage options. Click Next.
14. On the Summary and Test dialog, enter a valid emial address in the Send a test e-mail to eld, and then
click Test.
15. Review the Summary dialog and click Finish.
16. On the E-mail Setup dialog, click Apply to complete the setup.
Set up personal and network contacts
You can send email to a list of recipients by using the address book. Depending on how the product is congured,
you might have one or more of the following address book viewing options.
●
All Contacts: Lists all the contacts that are available to you.
●
Personal Contacts: Lists all the contacts that are associated with your user name. These contacts are not
visible to other people who use the product.
NOTE: You must be signed in to the product to see the Personal Contacts list.
●
Local Contacts: Lists all the contacts that are stored in the product memory. These contacts are visible to all
people who use the product.
To use this feature, rst use the HP Embedded Web Server (EWS) to enable the personal contacts and network
contacts address books. Ask the system administrator for assistance with the following steps:
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the product control panel, touch the Network button to display the IP
address or host name.
ENWW Set up Scan to Email 61
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it displays
on the product control panel. Press the Enter key on the computer keyboard. The EWS opens.
2. Click the Scan/Digital Send tab.
3. In the left navigation pane, click the Address Book link.
4. In the Network Contacts Setup area, click the Enable Personal Contacts and the Enable Network Contacts
check boxes. For network contacts, if no LDAP servers are listed, click Add, and then follow the instructions
to add an LDAP server.
5. Click the Apply button at the bottom of the screen.
Add contacts to the address book from the product control panel
If you are signed in to the product, contacts that you add to the address book will not be visible to other people
who use the product.
If you are not signed in to the product, contacts that you add to the address book will be visible to all people who
use the product.
NOTE: You can also use the HP Embedded Web Server (EWS) to create and manage the address book.
1. From the Home screen on the product control
panel, touch the E-mail button.
NOTE: If prompted, enter your user name and
password.
62 Chapter 6 Scan ENWW
2. Touch the Address Book button that is next to
the To: eld to open the Address Book screen.
3. Touch the Add button that is in the lower left
corner of the screen.
ENWW Set up Scan to Email 63
4. In the Name eld, enter the name of the contact.
5. From the menu list, select the E-mail Address
option, and then enter the contact's email address.
Touch the OK button to add the contact to the list.
Congure Microsoft Outlook with Google Gmail
If you have Google™ Gmail email service and you are using Microsoft® Outlook as your email interface, additional
conguration is necessary to use the Scan to Email feature.
NOTE: The following instructions are for Microsoft Outlook 2007.
1. In Outlook, click the Tools menu.
2. Click Account Settings.
3. Select your email account from the list, and click Change.
4. On the Change E-mail Account screen, click More Settings.
5. On the Internet E-mail Settings screen, click the Advanced tab.
6. Use the following port settings for the incoming server and the outgoing server:
●
Incoming server (IMAP): 993
Use the following type of encrypted connection: SSL
●
Outgoing server (SMTP): 587
64 Chapter 6 Scan ENWW
Use the following type of encrypted connection: TLS
7. Click OK.
8. On the Account Settings screen, click Next.
9. On the Change Email Account screen, click Finish to complete the setup.
ENWW Set up Scan to Email 65
Set up Save to Network Folder
Use the following information to congure a Save to Network Folder quick set.
●
Use the Save to Network Folder Quick Set Wizard
●
Set up Save to Network Folder via the HP Embedded Web Server
●
Complete the destination folder settings
Use the Save to Network Folder Quick Set Wizard
Some HP products include driver installation from a software CD. At the end of this installation is an option to
Setup Scan to Folder and Email. This option opens the setup wizards that are in the HP Embedded Web Server
(EWS) for the product. The setup wizards include the options for basic conguration.
To begin, click Save to Network Folder Quick Set Wizard. Follow the instructions on the screen. Click Next to
advance to the next step in the wizard.
For more detailed setup information, see the sections that follow to congure this feature through the complete
set of Save to Network Folder options.
Set up Save to Network Folder via the HP Embedded Web Server
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the product control panel, touch the Network button to display the IP
address or host name.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it displays
on the product control panel. Press the Enter key on the computer keyboard. The EWS opens.
2. Click the Scan/Digital Send tab.
3. On the left navigation menu, click Save to Network Folder Setup link.
4. On the Save to Network Folder Setup dialog, select the Enable Save to Network Folder check box.
NOTE: The Save to Network Folder feature can be minimally congured by selecting this check box and
not creating a quick set. However, for this basic conguration, the user must enter the destination folder
information at the control panel for each scan job. A quick set is required to include Save to Network Folder
metadata.
5. Under the Quick Sets section, click Add.
6. On the Set the button location for the Quick Set and options for user interaction at the control panel dialog,
enter a title and description for the Save to Network Folder quick set. Select the button location for the
quick set and the quick set start option. Click Next.
7. On the Folder Settings dialog, click Add to create a destination folder. Set the options to use and click Next.
NOTE: For additional help with folder settings, see Complete the destination folder settings on page 67.
8. On the Notication Settings dialog, select the scan status notication preference. Click Next.
66 Chapter 6 Scan ENWW
9. On the File Settings dialog, select the le settings to use. Click Next.
10. Review the Summary dialog and click Finish.
11. On the Save to Network Folder Setup dialog, click Apply to save the quick set.
Complete the destination folder settings
Use the following information to complete the destination folder settings for a shared folder or FTP folder. These
options are available to set up a network folder using a quick set in the HP Embedded Web Server.
NOTE: Similar options are available to set up a folder destination from the control panel.
In the Folder Settings dialog, select one of the following options:
1. Save to shared folders or FTP folders (Click Add to create a destination folder.)
2. Save to a personal shared folder
–
This option is used in domain environments where the administrator congures a shared folder for
each user. If this setting applies, Windows or LDAP authentication is required. The personal shared
folder address is determined by the signed-in user on the product.
–
Specify the user’s home folder in the Microsoft Active Directory. Verify that the user knows where this
home folder is located on the network.
–
Users must sign in with Windows at the control panel. If users do not sign in to open the Network
Folder program, this selection will not show up on the list. This program requires querying the
network user's account to retrieve the home folder.
●
Add Network Folder Path – Save to a standard shared network folder
●
Add Network Folder Path – Save to an FTP Server
●
Send only to folders with read and write access
●
Allow sending to folders with write-access only
Add Network Folder Path – Save to a standard shared network folder
UNC folder path: Enter one of the following in this eld:
●
The fully-qualied domain name (FQDN)
●
The IP address of the server
The FQDN can be more reliable than the IP address. If the server gets its IP address via DHCP, the IP address can
change.
With an IP address, the product does not need to use DNS to nd the destination server, and therefore, the
connection might be faster.
Examples:
●
FQDN: \\servername.us.companyname.net\scans
●
IP Address: \\16.88.20.20\scans
ENWW Set up Save to Network Folder 67
Custom Subfolder: This option automatically creates a subfolder for a scan in the destination folder. Select a
format for the subfolder name from the list.
Restrict subfolder access to user: Select this option to restrict subfolder access to the user who creates the scan
job.
Folder Path Preview: Click Update Preview to view the complete folder path for scan jobs.
Authentication Settings: The authentication settings determine whether to use the credentials of the signed in
user at the product or to use xed credentials.
●
Use credentials of User: Select this option to use the login credentials for the user, which is typically the
Windows login. The product user must also have permission on the shared folder for the credentials to
work.
●
Always use these credentials (xed credentials): Select this option to enter valid credentials for access to
the shared folder. This option means that anyone with access to the product can send to the folder.
Windows Domain: Enter the Windows domain name in this eld.
The following information applies for environments that are not on a domain:
●
If a shared folder is set to be accessed by everyone, values for a workgroup name (default is “Workgroup”),
username, and password elds are required to save the quick set. However, it typically does not matter
what the values are.
TIP: These elds are available under Authentication Settings using xed credentials. If the folder is in a
within a particular user’s folders and not Public, the credentials of that user must be used.
●
An IP address might be necessary instead of a computer name. Many home routers do not handle
computer names well, and there is no Domain Name Server (DNS). In this case, it is best to set up a static IP
address on the shared PC to alleviate the problem of DHCP assigning a new IP address. On a typical home
router, this is done by setting a static IP address that is on the same subnet, but outside the DHCP address
range.
Add Network Folder Path – Save to an FTP Server
Specify the following elds to set up an FTP server as the Save To destination.
●
FTP Server name
●
Port
●
FTP Folder Path
●
Custom Subfolder (naming convention for subfolder)
●
FTP Transfer Mode
●
Username and Password
Click Verify Access to conrm the destination can be accessed. Click OK.
NOTE: If an FTP site is outside the rewall, a proxy server must be specied under the network settings These
settings are located in the EWS Networking tab, under the Advanced options.
68 Chapter 6 Scan ENWW
Send only to folders with read and write access
Select this option for folders congured for read and write access. This option also supports folder access
verication, job notications, and inclusion of user in a subfolder name.
Verify folder access prior to job start
●
Select this check box to force the device to verify folder access before starting a scan job.
●
Clear this check box for faster completion of scan jobs. Jobs can fail if the folder is unavailable.
Allow sending to folders with write-access only
Select this option for folders congured for write-only access (required for this type of folder).
NOTE: When this box is checked, the product cannot increment the scan lename. It sends the same lename
for all scans.
Select a time-related lename prex or suix for the scan lename, so that each scan is saved as a unique le,
and does not overwrite a previous le. This lename is determined by the information in the File Settings dialog
in the quick set wizard.
ENWW Set up Save to Network Folder 69
Set up Save to USB
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the product control panel, touch the Network button to display the IP
address or host name.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it displays
on the product control panel. Press the Enter key on the computer keyboard. The EWS opens.
2. Click the Scan/Digital Send tab.
3. Click the Save to USB Setup link.
4. Select the Enable Save to USB check box.
5. Click the Apply button at the bottom of the page.
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Set up Save to SharePoint® (Flow models only)
NOTE: Before you can complete this procedure, the destination folder to which you want to save scanned les
must exist on the SharePoint® site, and you must have write access to the destination folder.
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the product control panel, touch the Network button to display the IP
address or host name.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it displays
on the product control panel. Press the Enter key on the computer keyboard. The EWS opens.
2. Click the Scan/Digital Send tab.
3. On the left navigation pane, click the Save to SharePoint® link.
4. On the Save to SharePoint® dialog, select the Enable Save to SharePoint® check box.
5. To use this feature, establish a Quick Set for each SharePoint® site. In the Quick Sets area, click the Add
button to start the Quick Set wizard.
6. On the Set the button location for the Quick Set and options for user interaction at the control panel dialog,
provide the following information:
●
Quick Set Title: This title appears on the new Quick Set button on the product control panel.
●
Quick Set Description: This short description appears next to the title on the new Quick Set button on
the control panel.
●
Button Location: Select whether the new Quick Set button will be directly on the Home screen or
within the Quick Sets application on the control panel.
●
Quick Set Start Option: Select one of these options:
○
Enter application, then user presses Start: The product opens the scan application for the Quick
Set, so you can review and change the settings before pressing the Start button to begin the job.
○
Start instantly upon selection: The job starts instantly when you touch the Quick Set button.
Click Next.
7. On the SharePoint® Destination Settings dialog, click Add to create a new destination, and then follow the
instructions at the top of the Add SharePoint® Path dialog.
a. Open another browser window and navigate to the SharePoint® scan destination folder. Copy the
destination path, and then paste the path into the SharePoint® Path eld on the Add SharePoint® Path
dialog.
b. Click the Generate Short URL button to create a shortened version of the URL, which displays on the
product control panel. This step is mandatory.
c. In the Authentication Settings eld, select whether users must sign in with their credentials at the
control panel to access this SharePoint® folder, or if the login credentials should always be the same
as when you navigated to the folder.
ENWW Set up Save to SharePoint® (Flow models only) 71
NOTE: If you select Use credentials of user to connect after Sign In at the control panel in the
Authentication Settings drop-down list, the logged-in user must have permissions to write to the
specied SharePoint® site.
d. Click OK.
8. On the SharePoint® Destination Settings dialog, select the Verify folder access prior to job start checkbox if
appropriate, and then click Next.
9. On the Notication Settings dialog, select your scan status notication preference, and then click Next.
10. On the Scan Settings dialog, select the scan settings to use. Click Next.
11. On the File Settings dialog, select the le settings to use. Click Next.
12. Review the Summary dialog and click Finish.
13. At the bottom of the Save to SharePoint® dialog, click Apply to save the Quick Set.
72 Chapter 6 Scan ENWW
Create a Quick Set
Use the Quick Sets feature to quickly access preset job options. The product administrator can use the
HP Embedded Web Server to create Quick Sets, which are then available in the Quick Sets menu from the
control-panel Home screen. Quick Sets are available for the following scan/send features:
●
E-mail
●
Save to Network Folder
●
Save to USB
●
Save to SharePoint®
Ask the system administrator for assistance with the following steps:
1. Open the HP Embedded Web Server (EWS):
a. From the Home screen on the product control panel, touch the Network button to display the IP
address or host name.
b. Open a Web browser, and in the address line, type the IP address or host name exactly as it displays
on the product control panel. Press the Enter key on the computer keyboard. The EWS opens.
2. Click the General tab.
3. On the left navigation pane, click the Quick Sets Setup link.
4. On the Quick Sets dialog, click Add.
5. On the Select an application dialog, select the application for which you want to create a Quick Set. Click
Next.
6. On the Set the button location for the Quick Set and options for user interaction at the control panel dialog,
provide the following information:
●
Quick Set Title: This title appears on the new Quick Set button on the product control panel.
●
Quick Set Description: This short description appears next to the title on the new Quick Set button on
the control panel.
●
Button Location: Select whether the new Quick Set button will be directly on the Home screen or
within the Quick Sets application on the control panel.
●
Quick Set Start Option: Select one of these options:
○
Enter application, then user presses Start: The product opens the scan application for the Quick
Set, so you can review and change the settings before pressing the Start button to begin the job.
○
Start instantly upon selection: The job starts instantly when you touch the Quick Set button.
Click Next.
7. The next several dialogs that appear depend on which application you selected in Step 5:
ENWW Create a Quick Set 73
●
If you selected E-mail, the following dialogs appear: Address and Message Field Control, Signing and
Encryption
●
If you selected Fax, the following dialog appears: Select Fax Recipients
●
If you selected Save to Network Folder, the following dialog appears: Folder Settings
●
If you selected Save to USB the following dialog appears: Set where les are saved on the USB storage
device
●
If you selected Save to SharePoint® the following dialogs appear: SharePoint® Destination Settings,
Add SharePoint® Path, SharePoint® Destination Settings
NOTE: The Save to SharePoint® feature is available for all HP LaserJet ow MFPs and the Scanjet
8500 fn1, and the Scanjet 7000nx with rmware datecode 20120119 or newer.
Proceed through the destination-specic dialogs. Click Next to advance to the next dialog.
8. On the Notication Settings dialog, select your scan status notication preference, and then click Next.
9. On the Scan Settings dialog, select the scan settings to use. Click Next.
10. On the File Settings dialog, select the le settings to use. Click Next.
11. Review the Summary dialog, and then click Finish.
12. On the Quick Set-specic dialog, click Apply at the bottom of the window to save the Quick Set.
74 Chapter 6 Scan ENWW
Send a scanned document to one or more email addresses
●
Send email by entering email addresses manually
●
Send email by using the address book
Send email by entering email addresses manually
1. Place the document face-down on the scanner
glass, or place it face-up in the document feeder
and adjust the paper guides to t the size of the
document.
2. From the Home screen on the product control
panel, touch the E-mail button.
NOTE: If prompted, type your user name and
password.
3. Touch the To: eld to open a keyboard.
NOTE: If you are signed in to the product, your
user name or other default information might
appear in the From: eld. If so, you might not be
able to change it.
ENWW Send a scanned document to one or more email addresses 75
4. Enter the email address. To send to multiple
addresses, separate the addresses with a
semicolon, or touch the Enter button on the
touchscreen keyboard after you type each address.
5. Complete the CC:, Subject:, and File Name: elds by
touching the eld and using the touchscreen
keyboard to enter information. Touch the OK
button when you have completed the elds.
6. To change the settings for the document touch the
More Options button.
7. If you are sending a two-sided document, select
the Original Sides menu, and then select the 2–
sided option. Touch the OK button.
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8. Touch the Start button to send.
NOTE: The product might prompt you to add the
email address to the address book.
NOTE: You can preview the image at any time by
touching the Preview button in the upper-right
corner of the screen. For more information about
this feature, touch the Help button on the
preview screen.
9. To set up another email job, touch the OK button
on the Status screen.
NOTE: You have the option to retain the settings
from this job to use for the next job.
Send email by using the address book
1. Place the document face-down on the scanner
glass, or place it face-up in the document feeder
and adjust the paper guides to t the size of the
document.
2. From the Home screen on the product control
panel, touch the E-mail button.
NOTE: If prompted, enter your user name and
password.
ENWW Send a scanned document to one or more email addresses 77
3. Touch the Address Book button that is next to
the To: eld to open the Address Book screen.
4. From the drop-down list, select the address book
view that you want to use.
78 Chapter 6 Scan ENWW
5. Select a name from the list of contacts, and then
touch the right arrow button to add the name to
the recipients list.
Repeat this step for each recipient, and then touch
the OK button.
6. Touch the Start button to send.
NOTE: You can preview the image at any time by
touching the Preview button in the upper-right
corner of the screen. For more information about
this feature, touch the Help button on the
preview screen.
ENWW Send a scanned document to one or more email addresses 79
Send a scanned document to a network folder
The product can scan a le and save it in a folder on the network. The following operating systems support this
feature:
●
Windows Server 2003, 64-bit
●
Windows Server 2008, 64-bit
●
Windows XP, 64-bit
●
Windows Vista, 64-bit
●
Windows 7, 64-bit
●
Novell v5.1 and later (access to the Quick Sets folders only)
NOTE: You can use this feature with Mac OS X v10.6 and earlier if you have congured Windows File Sharing.
NOTE: You might be required to sign in to the product to use this feature.
The system administrator can use the HP Embedded Web Server to congure pre-dened Quick Sets folders, or
you can provide the path to another network folder.
1. Place the document face-down on the scanner
glass, or place it face-up in the document feeder
and adjust the paper guides to t the size of the
document.
2. From the Home screen on the product control
panel, touch the Save to Network Folder button.
NOTE: If prompted, type your user name and
password.
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3. To use one of the preset job settings, select one of
the items in the Quick Sets list.
4. To set up a new job, touch the File Name text eld
to open a keyboard, and then type the name for
the le. Touch the OK button.
5. If necessary, touch the File Type drop-down menu
to select a dierent output le format.
ENWW Send a scanned document to a network folder 81
6. Touch the Add button that is below the Folder
Path eld to open a keyboard, and then type the
path to the network folder. Use this format for the
path:
\\path\path
Touch the OK button.
7. To congure settings for the document, touch the
More Options button.
8. Touch the Start button to save the le.
NOTE: You can preview the image at any time by
touching the Preview button in the upper-right
corner of the screen. For more information about
this feature, touch the Help button on the
preview screen.
82 Chapter 6 Scan ENWW
Use image-processing features for scanning
The product can enhance scanned images in several ways.
●
Select document le types for scanning
●
Optimize scanned images for text or pictures
●
Select the output quality or le size for scanned images
●
Specify the number of sides for original documents
●
Select the resolution for scanned images
●
Automatic color detection for scanning
●
Specify the size for original documents
●
Select notication options for scanning
●
Adjust sharpness for scanning
●
Adjust darkness for scanning
●
Adjust contrast for scanning
●
Clean up the background for scanning
●
Erase edges for scanning
●
Use the Job Build mode for scanning
●
Suppress blank pages for scanning
These settings are available for the following scan/send features:
●
E-mail
●
Save to Network Folder
●
Save to Device Memory (some settings are not available for this feature)
●
Save to USB
●
Save to SharePoint®
Select document le types for scanning
Use the Document File Type feature to save a scanned document as one of several types of les.
1. From the Home screen on the product control panel, scroll to and touch the button for one of the scan/
send features.
2. Complete the elds on the rst screen, as appropriate for the scan/send feature.
3. Touch the More Options button at the bottom of the screen.
4. Touch the Document File Type button.
NOTE: If the button is not on the rst page of options, touch the More Options button again.
ENWW Use image-processing features for scanning 83
5. Select the document le type from the list of options.
6. Touch the OK button to save the changes.
7. Touch the Start button to begin scanning.
The following standard le types are available:
●
PDF: This le type provides the best overall image and text quality. PDF les require Adobe® Acrobat®
Reader software for viewing.
●
JPEG: This le type is a good choice for most graphics. Most computers have a browser that can view .JPEG
les. This le type produces one le per page.
●
TIFF: This is a standard le type that many graphics programs support. This le type produces one le per
page.
●
MTIFF: MTIFF stands for multi-page TIFF. This le type saves multiple scanned pages in a single le.
●
XPS: XPS (XML Paper Specication) creates an XAML le that preserves the original formatting of the
document and supports color graphics and embedded fonts.
●
PDF/A: PDF/A is a type of PDF designed for long-term archival of electronic documents. All format
information in the document is self-contained.
Optimize scanned images for text or pictures
Optimize the scan job for the type of image being scanned: text, graphics, or photos.
1. From the Home screen on the product control panel, scroll to and touch the button for one of the scan/
send features.
2. Complete the elds on the rst screen, as appropriate for the scan/send feature.
3. Touch the More Options button at the bottom of the screen.
4. Touch the Optimize Text/Picture button.
NOTE: If the button is not on the rst page of options, touch the More Options button again.
5. Select one of the predened options, or touch the Manually adjust button and then adjust the slider in the
Optimize For area.
6. Touch the OK button to save the changes.
7. Touch the Start button to begin scanning.
Select the output quality or le size for scanned images
Specify the output quality of scanned images, which aects the le size of the resulting le.
1. From the Home screen on the product control panel, scroll to and touch the button for one of the scan/
send features.
2. Complete the elds on the rst screen, as appropriate for the scan/send feature.
3. Touch the More Options button at the bottom of the screen.
4. Touch the Output Quality button.
84 Chapter 6 Scan ENWW
NOTE: If the button is not on the rst page of options, touch the More Options button again.
5. Select one of the Output Quality options. The higher the quality, the larger the le size.
6. Touch the OK button to save the changes.
7. Touch the Start button to begin scanning.
Specify the number of sides for original documents
Specify whether the original document is printed on one side or both sides. When scanning from the document
feeder, the product can automatically scan both sides without further interaction. When scanning from the
atbed glass with an original that is printed on both sides, the product prompts you to turn the page over after it
scans the rst side.
1. From the Home screen on the product control panel, scroll to and touch the button for one of the the scan/
send features.
2. Complete the elds on the rst screen, as appropriate for the scan/send feature.
3. Touch the More Options button at the bottom of the screen.
4. Touch the Original Sides button.
NOTE: If the button is not on the rst page of options, touch the More Options button again.
5. Select either the 1-sided or 2-sided option. Also touch the Orientation button to specify the orientation of
the original document.
NOTE: When using the 2-sided option, also use the Blank Page Suppression feature to remove any blank
pages from the scanned document.
6. Touch the OK button to save the changes.
7. Touch the Start button to begin scanning.
Select the resolution for scanned images
Specify the resolution of scanned images. Select a higher resolution to increase the clarity of the image.
However, as the resolution increases, the le size also increases.
1. From the Home screen on the product control panel, scroll to and touch the button for one of the scan/
send features.
2. Complete the elds on the rst screen, as appropriate for the scan/send feature.
3. Touch the More Options button at the bottom of the screen.
4. Touch the Resolution button.
NOTE: If the button is not on the rst page of options, touch the More Options button again.
5. Select one of the Resolution options.
6. Touch the OK button to save the changes.
7. Touch the Start button to begin scanning.
ENWW Use image-processing features for scanning 85
Automatic color detection for scanning
All HP LaserJet MFP products can create scanned images in color, regardless of whether the product prints in
color or in black and grayscale only. Use the Color/Black feature to congure the color settings that the product
uses for scanned images. The following options are available:
Auto detect The product previews the images and determines whether the pages contain color. If the
pages have color, the product creates a color image. If the pages do not have color, the
product creates a black image or a grayscale image. Black and grayscale images have a
smaller le size than color images.
This is the default setting.
Color The product always creates a color image.
Black/Gray The product always creates an image in black and grayscale.
Black The product always creates an image in black only, with no shades of gray.
NOTE: This feature is not available for the Save to Device Memory option.
1. From the Home screen on the product control panel, scroll to and touch the button for one of the scan/
send features.
2. Complete the elds on the rst screen, as appropriate for the scan/send feature.
3. Touch the More Options button at the bottom of the screen.
4. Touch the Color/Black button.
NOTE: If the button is not on the rst page of options, touch the More Options button again.
5. Select the appropriate color setting from the list of options.
6. Touch the OK button to save the changes.
7. Touch the Start button to begin scanning.
Specify the size for original documents
Specify the page size of the original document. The product creates the scanned image to match the same page
size.
1. From the Home screen on the product control panel, scroll to and touch the button for one of the scan/
send features.
2. Complete the elds on the rst screen, as appropriate for the scan/send feature.
3. Touch the More Options button at the bottom of the screen.
4. Touch the Original Size button.
NOTE: If the button is not on the rst page of options, touch the More Options button again.
5. Select one of the predened page sizes, or select the Automatically detect option to instruct the product to
use internal sensors to try to determine the page size.
86 Chapter 6 Scan ENWW
6. Touch the OK button to save the changes.
7. Touch the Start button to begin scanning.
Select notication options for scanning
The product can send notication of the status of scan jobs. The product can print the notication, or it can send
the notication in an email.
1. From the Home screen on the product control panel, scroll to and touch the button for one of the scan/
send features.
2. Complete the elds on the rst screen, as appropriate for the scan/send feature.
3. Touch the More Options button at the bottom of the screen.
4. Touch the Notication button.
NOTE: If the button is not on the rst page of options, touch the More Options button again.
5. By default, the product is set to send no notication. To receive a notication, select either of the following
options:
●
Notify when job completes: The product sends a notication upon completion of the job.
●
Notify only if job fails: The product sends a notication only if the job fails. It sends no notication for
successful jobs.
6. Select whether the product prints the notication or sends it by email. For the email option, touch the
Notication E-mail Address eld, and then enter the email address to use.
7. Touch the OK button to save the changes.
8. Touch the Start button to begin scanning.
Adjust sharpness for scanning
Adjust the Sharpness setting to clarify or soften the image. For example, increasing the sharpness could make
text appear crisper, but decreasing it could make photos appear smoother.
1. From the Home screen on the product control panel, scroll to and touch the button for one of the scan/
send features.
2. Complete the elds on the rst screen, as appropriate for the scan/send feature.
3. Touch the More Options button at the bottom of the screen.
4. Touch the Image Adjustment button.
NOTE: If the button is not on the rst page of options, touch the More Options button again.
5. Adjust the Sharpness slider to the left to decrease the sharpness, or adjust it to the right to increase the
sharpness.
6. Touch the OK button to save the changes.
7. Touch the Start button to begin scanning.
ENWW Use image-processing features for scanning 87
Adjust darkness for scanning
Adjust the Darkness setting to increase or decrease the amount of white and black used in colors in scanned
images.
1. From the Home screen on the product control panel, scroll to and touch the button for one of the scan/
send features.
2. Complete the elds on the rst screen, as appropriate for the scan/send feature.
3. Touch the More Options button at the bottom of the screen.
4. Touch the Image Adjustment button.
NOTE: If the button is not on the rst page of options, touch the More Options button again.
5. Adjust the Darkness slider to the left to decrease the darkness, or adjust it to the right to increase the
darkness.
6. Touch the OK button to save the changes.
7. Touch the Start button to begin scanning.
Adjust contrast for scanning
Adjust the Contrast setting to increase or decrease the dierence between the lightest and the darkest color on
the page.
1. From the Home screen on the product control panel, scroll to and touch the button for one of the scan/
send features.
2. Complete the elds on the rst screen, as appropriate for the scan/send feature.
3. Touch the More Options button at the bottom of the screen.
4. Touch the Image Adjustment button.
NOTE: If the button is not on the rst page of options, touch the More Options button again.
5. Adjust the Contrast slider to the left to decrease the contrast, or adjust it to the right to increase the
contrast.
6. Touch the OK button to save the changes.
7. Touch the Start button to begin scanning.
Clean up the background for scanning
Adjust the Background Cleanup setting to remove faint colors from the background of scanned images. For
example, if the original document is printed on colored paper, use this feature to lighten the background without
aecting the darkness of the image.
1. From the Home screen on the product control panel, scroll to and touch the button for one of the scan/
send features.
2. Complete the elds on the rst screen, as appropriate for the scan/send feature.
3. Touch the More Options button at the bottom of the screen.
88 Chapter 6 Scan ENWW
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